01-1311Council File #
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Green Sheet #
Ot-13��
104322
a3
Referred To: Committee: Date
� WHEREAS, the Mayor has propased budgets for the City of Saint Paul for the fiscal year beginning January 1, 2002, in accordance with
z the City Charter and Chapter 56 of the Administrative Code; and
3
a WHEREAS, the City Council, after publication of the notice in the newspaper on December 4, 2001, participated in a public hearing on
s December 11, 2000, on the Mayor's Proposed 2002 budgets, as required by the City Charter and applicable state and federal laws; and
� WHEREAS, the Council has revised the Mayor's proposed budgets as herein set forth; now therefore be it
a
s RESOLVED, that in accordance with the procedures and requirements set forth in the City Charter and other laws applicable thereto,
�o. the Council of the City of Saint Paul does hereby adopt the 2002 budgets as proposed by the Mayor with such monetary changes, additions,
�+ and deletions as are hereby adopted and which, along with total budgets, are set forth on the attachments to this resolution; and be it
iz
�a FURTHER RESOLVED, that the expenditures in dollars as may be made by the several offices, departments, bureaus, and agencies of
ia city government during the fiscal year 2002 shall be, and are hereby approved, and adoption of these budgets shall constitute
�s appropriations of the money amounts as set at the department budget total in the General Fund budget, the project total in the Capital
as Improvements budget, and the fund budget total in all other cases.
n
�e FURTHER RESOLVED, that the estimated financing set forth in the 2002 adopted budgets is hereby approved; and be it
�s
2o FURTHER RESOLVED, that the adoption of the 2002 budget for the Community Development Block Grant Fund (100) and Governmental
z� Employment and Training Program Fund (345) are multi-year budgets based on estimates for grants which have fiscal periods which
zz differ from the City's normal budget year (January 1 through December 31); the authority to implement these adopted multi-year budgets
2a commences only at the beginning of the grant period and shall extend beyond December 31, 2002, through the end of the grant period
za and; during the year when each individual grant is accepted by the City Council, the budget will be amended to match the actual grant
zs amount for the entire multi-year period; and be it
zs
z� FURTHER RESOLVED, that the City Clerk is directed to publish the 2002 budget summary pursuant to Minnesota Statutes section
za 471.6965 in the format prescribed by the Office of the State Auditor; and be it
29
ao FINALLY RESOLVED, that the Director of Financial Services be and is hereby authorized to prepare the final 2002 Budgets in accordance
a� with the actions taken herein and to equalize, balance or set the final department revenue sources and department appropriations as
az necessary.
Requested by Department of:
Euecutive Administration
Adoption Certified by Council Secretary:
By: �
Approved by Mayor: Date Approved by Ma� for Submissi n to Council:
By: By:
G
PreDaretl byNe Sai(rt Paul FinancW Sernces ONCe ( G\SHAREO�BUDGET123\YR2C TCOUNqLVtESBUD WK4 1}/OWOt )
By: Peter G. Hames
Approval com end by Directoy of � inancial Servi�
/
By:
Form Appr d by City Attorney:
By: �l�G�A�v/^'^ l2 -!! � � /
Adopted by Council: Date � \ a c a
�-
:1
2002 Budgef Process
12/19/01 3:30 PM
Description
A�rmative ActFon
Move Unemploymerrt Compensation to Specified Condngency
C� Attomev
Move Unemployment Compensation to Specified Contingency
Attomey Merit Pay
Funding related to Legal Asst for Criminal Division
Funding related to Legal Asst for Criminal Division
Fringe Benefits
Office Supplies for Legal Pssistant
Computer for Legaf Assistant
Citizen Services
Move Unemployment Compensation to Specified Contingency
City Council
Restore base reduction for Intems, Training and Conferences
Restore base reduction for Spendable Con6ngency
O�ce of Financial Services
No Change to Mayor's Proposed Budget
Fire and SafelyServices
No Chanqe to Mayors Proposed Budget
Human Resources
Move Unemployment Compensation to Specified Contingency
Human Riahts
Move funds to correct PC replacement codes
Move funds to correct PC replacement codes
4abor Relations
Move Unemployment Compensation to Specified Contingency
FINAL
Source of Recommendation
City Council 12/19/Ot
Ciry Council 12/19/Ot
City Counpl 12/OS/01
City Counal 12I05/01
Ciry CounIXl 12105/Ot
Ciry Coundl 12/OS/01
Ciry Council 12/05/07
City Council 52705f01
City Council 12/19/07
City Council 12/19/01
Ciry Council 72/7 9/Ot
City Council 12/19/Ot
City Counal 12/19/01
Ciry Council t 2/7 9/07
Technical Changes 11/79/01
TechnicalChanges 11/79/Ot
City Council 72/79/Ot
ibr ri
Restore moming hours at Arfington, Hamline, Rice, Riverview, St i C'�ty Councif 12/19/0�
Restore Saturday hours at Hayde, Highland, Lexington, Merriam, : City Council 12/19/01
Restore Sunday hours at Riverview Ciry Council 12/19/01
Increase in materials budget with a 3 to 2 match by the Friends City Council 12/19/07
Increase in print budget with 1 to 1 match by ihe Fnends City Council 12/19/01
License. /nspection and Environmental ProEection
Remove additional revenue related to City Council 1?l7 9/O7
plannetl 4% increase in business license fees
Mayor's O�ce
Move Unemployment Compensation lo Specified Contingency City Council 72/19/O7
Remove (unding for day care initiative Technical Changes 11/19/Ot
Remove all fun�ng for day care initiative Ciry Councii 12/19/07
Inaugural Event Technical Changes 17/79/Ot
Parks and Recreation
Move Harriet Island Regional ParK to General Fund
Restore tunding for low use ice rinks
Restore Holiday lights
Planning & Eeonomic Develop�7�IIt
No Change to Mayor's Proposed Budget
Financial Services - Budget Seclion file: TRAKCNCLW K4
TechnicalChanges V/19/07
City Council 72/19/01
City Council 12/19/01
Ciry Council 72/19/01
l3\\
ot_�
Council's Fiscal Changes
General Fund and Debt Funds
Change trom Mayors - Adopted by Councii
Line Item Spending Financing
00156-0518
00200-0518
00200-0114
00200-0714
00200-Ot61
00200-0439
00200-0368
00200-0280
00001
00001
(3,000)
(3,000)
22.987
41,722
2.432
73,444
500
1,673
(6,000)
7,000
20,000
00165-0518
00152-0857
00152-0284
00767-0516
03402-01 �cx
03402-01pc
03402-01xx
03401-0557
03401-0557
00178-2468
00700-0287
03105-various
(s,000)
(9,020)
9,020
(3AOO)
100,5�5
33,799
26,006
300,000
10,000
(98,000)
(39,000)
(29,507)
(d0,493)
13,400
332,162 332,162
23,000
50,074
12/79/2001 0326 PM Page 1
2002 Budget Process
12/19/01 3:30 PM
Description
Police Department
Lease 115laptop PCs
2002 Fundng for the balance of Academy 2001-4
Clothing Allowance
Rollover of 2001 Budget: RMS Operations funding
Pu61ic Works
Move Unemployment Compensation to Specified Contingency
fINAL
Source of Recommendation
CF 07-1750
City Council 12/19/Ot
Ciry Council 12/79/Ot
TechnicalChanges 17A9/Oi
Ciry Council 7?119/Ot
O�-�71�
Council's Fiscal Changes
General Fund and Debt Funds
Chan e from Mayors - Adopted by Council
Line Item Spending Financing
04370 140,000
33,671
24,376
105,000
02000-0578
Technologv & Management Services
Move Unemployment Compensation to Specified Contingency City Council 1?119/Ot 01001-05/8
E Govemment funding from 2007 Technical Changes 11/19/01 07007-o299,sa3o
New Benefits Specialist, preparing for retirement Techniral Changes 11/19/O7 o13�ao1 tt,oisi
oflong-termemployee TechnicalChanges 77/19/01 ot3�aoaas
General Government Accounts
Specified Contingency:
Unemployment Compensa[ion for Appointed Officials
City Hall and Courthouse Security
Zero Adult Provides (ZAP) Program
P�onertv Tax Levy Financinq
Shift of Ta�c Fnancing From Debt Service
Other Flnancina
Revised Estimate for Interest Eamings
Revisetl Estimate for Hotei Motet Taxes
Low Incrome Housing Aid (revision atter first notice)
Local Govemment Aid (revision after notice)
Parking and Transit Fund - transfer in or direct deposit
Fund Balance
Actions to Cover Techniral Changes
Use of Fund Balance
Rollover of 2001 Budget: RMS Operations funding
Rollover of 2005 Budget E Govemment fu�ing
Actions ro Cwer City Council's Changes ,
Use of Funtl Balance
Use of Fund Balance to Balance
Tota� Council's Changes
Mayor's Proposed General Fund Budget
Council's Preliminary General Fund Budget
Balance Indicator Current Status:
FinancialServices-9udgelSection file:TRAKCNCLWKA
City Council 72/59/01
City Council 71J19/Ot
City Council 11J19/Ot
Ciry Council t?l19/01
Technical Changes 11/19/Oi
Technical Changes 11/19J01
Technical Changes 11/79/07
Technical Changes 11/19/01
City Council 12/79/01
Technical Changes 11/79/Oi
Technical Changes 11/19/01
Technical Changes 11l19lOt
City Council 12/19/Ot
Balanced Budaet
����� -.,
��� �.�.� �
(4,500)
(3.000)
800,000
27.803
8,466
57,000
300,000
38,000
56,373
(1,233,226)
(82,493)
147.779
18,983
41,667
1,405,890
105,000
800,��0
904,535
0
2,398,679 2,398,670
173.284,227 173284,227
175.682,897 175,682,897
0
12719f2001 0326 PM Page 2
2002 Budget Process
IZ/19/Ol 3:30 PM
Description
FSNAL
Source of RecommendaGon
�l -13t�
Council's Fisca! Changes
General Fund and Debt Funds
Change from Mayors - Adopted by Gouncil
Line Item Spending Financing
General Debt
Trensferfrom Sewer Fund-W PA Bonds Co. Meeting 12/5/01 89955-7302 (35,1�5)
Use Ret. Eamings from Sewer Fund Co. Meeting 72/5/01 8995&7302 1,177,513
Bond Sale Revenue Co. Meefing 72/5/07 89907-6207 (404,033)
Use of Fund Balance Co. Meeting 72/5/01 89901-9830 404,033
Use of Fund Balance Co. Meeting 72/5/07 89956-9830 (500,000)
Use of Fund Balance Co. Meeting 12/5/07 89989-9830 175,279
Use of Fund Balance Co. Meeting 72/5/O7 89990-9830 215,000
Incr. for Req. Debt Serv. Reserve Co. Meeting 1?l5/01 89955-9823 (a9,976)
lnterest Eamings (FUntl 960) Co. Meeting 12/5101 89955-6602 (240,933)
Interest Eamings (FUnd 960) Co. Meeting 1?JS/Oi 89900-6602 (775,000)
Transf. in from Cap. Projects Fund 925 Co. Meeting 12/5/O7 89900-7306 775,000
2ntl Year Delinquent Tazes - Collections Co. MeeUng 12/5/Oi 89955-7005 775,000
GEFF-District Heating Co. Meeiing 12/5/Oi 89996-1397 (380,000)
Reduction (or delinqnt 2002 Taxes (376,768)+shitt levy (57,500) Co. Meeting 12/5/01 89955-1001 (434,268)
Reduce int. rate assumpt. to 4.5% for pending issue Co. Meeting 12/19/07 89902-0673 (46,250)
Reduce int, rate assumpt. to 4.5% for pending issue Co. Meeting 12/19/Ot 89986-0673 (46,250)
Reduce int, rate assumpt. to 4.5% for pending issue Co. Meeting 12/19/01 89986-0623 35,000
Total, Council's Changes (57,500) (57,500)
Mayof'SProposedDe6tBudgef 56,157,953 56,751,&53
Councll'sP�eliminaryDebtBudget 56,094,353 56,094,353
Balance Indlcator Current Status: Balanced Bud�et o
Financial Services - Budget Section file: TRAKCNCLWK4 12/19/2001 0326 PM Page 3
b�_l�il
2000 Budget Process
12/19/01 3:30 PM
Description
Citv Attomev
No Change to Mayors Proposed Budget
Citizen Serviees
No Change to Maynr's Proposed Budgei
Citv Counci!
No Change to Mayors Proposed Budget
Finan Services
Revised Estimate for Hotel Motel Tazes
RiverCentre �
Convention Bureau
Fire and Safety Servlces
No Chan9e to Mayor's Proposed Budget
Numan Riahts
No Change to Mayor's Proposed Budget
' ri
Increase in materials budget with a 3 to 2 match by the Friends
Ciry tinancing
Friends Financing
Inorease in print budget with 1 to 7 match by theFriends
Ciry financing
Friends Financing
License In$pectfon and Envlronmental Protection
Adjust Funding to Correct FTE 6iweekly hours
Parks and Recreatlon
Place part of spoRS dome budget into mayoral
contingency closing the faciliry part M the year
Move Harriet lsland Regional Park to General Fund
Promotion of Landscape Architect II to a III
O& M grent separated out for tracking purposes
P/anning & Economic Devefogment
Prior Years CDBG Contingency tor 2002 COPP Budget
fINAL
Source of Recommendation
Ciry Council tt/15/01
City Council l tl15lOt
Ciry Council 17/15/Ot
Technical Changes 11/79/Oi
Ciry Gouncil 7 7/15/01
Ciry Council 11/15/01
City Council 72hoJ01
City Council 72hod01
Technical Changes 11A9/07
Technical Changes 11/19/07
TechnicalChanges 71A9/01
Tecfuiical Changes 1 tl19/07
Techniral Changes 11/19/01
Technical Changes 71/19/01
TechniralChanges 71A9/01
City Council 12/19/07
2000 CDBG COPP Allocation for 2002 COPP Budget City Council 12/79/07
Reduce 2002 CDBG Financing to Expected Level City Council 12/79/07
Use Prior Years CDBG Continqency to ofiset Financing Feduction Ciry Council 12/19f05
Parking and Transit Fund Technical Changes 77/79/Ot
Parkinq and Transit Fund • snow bird tickeis (only if entry needed) City Council 72/19/Oi
Council's Fiscal Changes
Special Funds
Change from Mayors - Ado ted by Council
Line Item Spending Financing
33357
326-23133-0516
326-23733-varioussptl
325-23105
365-13100
380-33737-various
380-33742-various
(4,578) (4,578)
(97,920) (97,920)
soo,000
300,000
200,000
20,000
10,000
10,000
(13,735) (13,735)
700,000
(100,000)
(szs,sss� �s2s,sss�
3,955 3,955
(140,000) (740,000)
140,000 1b0,000
58,500
(58,500)
70,000 10,000
(278,000) (278,000)
722.048 122,048
41,667 A1,667
FinancialServices-ButlgetSection file: TRAKCNCLWK4 72/79/2007 03:26PM Page7
o�-��»
2000 Budget Process
12/19/01 3:30 PM FINAL
CounciPs Fiscal Changes
Special Funds
Change from Mayofs - Adopted by Council
Description Source of Recommendation Line Item Spending Financing
Poliee D�artment
AemoveMinnesotaCiliesGraM Techs�icalChanges itlt9l�t (215,oW) (2t5,W�)
Atld Value Based IniGaGve Grant Technical Chanqes 17/79/Ot 775.000 175,000
Add Jwenile Accouniabilit IncenEve Blxk Grant Technical Changes 17/19/07 50,000 50,000
Revise Projection of Local Law Enforcement Block Grant for 2002 Technical Changes 17/79/07 45,595 45,595
Clothing Allowance Trust Fund correction Technical Changes 71/19/01 18,599 78,599
Rollover of 2001 Grant Mo6ile Data Computer Grant Technical Changes 11/19/01 149,000 149,000
flolloverof 2007 Grant COPS MORE 1996 Grant Technical Changes 71/19/07 217,770 217,770
Rolloverof 2001 Grant: COPS MORE 1998 Grant Technical Changes 77/79/01 172,804 112,804
flollover of 2007 Pension Assets Funtls Technical Changes 11/19/01 750,000 750,000
Clothing Allowance City Council 72/19/O7
Public Health
No Change to Mayofs Proposed Budget City Council 71M 5/O7
Public Works
Sand and Salt for icy Streets Ciry Council 72/19/01 225-42330-0388 600,000
Ciry Council 1?Jt 9/01 225-42330.9830 E00�000
East Como Drive Trails & Lake Shore loan trom Sewer Fund Ciry Council 72/12/07 26042200-0535 935,000
Ciry Council 12/72/01 260-22200•9925 935,000
RiverCentre
Adopted separately
Technoloqy & Mana�ement Services
2001 PEG access capit2l grant irom AT&T Technical Changes 11/19/07 16631125-0545 547,298
Technical Changes 17/19/07 166-31125-9830 547,298
Various Departments
No Change to Mayors Proposed Budget
Water UtiliN
Atlopted separateYy
Total, COUnCiI'S Changes ' 2,553,508 2,553,508
Mayor's Proposed Speciai Funds Budget 233,012,748 233,012,746
Council's Preliminary Specia/ Funds Budget 235,566256 235,566256
Balance Indicator Current Status: Balanced Budaet �
Financial Services - Butlqet Section file: TRAKCNCLWK4 12/19/2007 0326 PM Pa9e 2
oi-i���
2000 Budget Process
12/19/OS 3:30 VM fINAL
Council`s Fiscal Changes
Capital Improvement Budqet
Change fmm Mayots - Adopted by Council
Fnancing
Description Source�of Recommendation Log No. Spending Fnancing Source
Financial Serviees
Amend the estimated sales tax receipts, interese4 ��n repaymei City Council 72/72tt17 sales tax dry (508,000) (508,000)
CiryCounci172/72/07 programeamings 665,000 665,000
CilyCouncill2/72/07 invesimenieamfngs 69.000 69,000
Invested EamingsTransferted Outto Debt Service Fund Ciry Council 12/19/01 Funtl 925 775.000 775,000
Parks & Recreation
EliminatefundingforDOwnWwnChildren'splayafea CiryCouncilt2/79/O7 q6 (150.000)
OId Wagon Road to Riverside Park near Meeker Island Dam City Council 72/19/07 CIB 30,000
Cqlleqe Park teMis courts antl basketball CourtS City Council 12/79/O7 CIB 70.000
GIB Contingency Cily Council 12/19/01 qB 50,000
Atld East Como Lake �rive Trails & lakeshore improvemenu pro City Council 12/72/07 Sewer 935,�00 9%,000
Planning & Economic Developp�ent
Reduce 2002 CDBG enOtlemen[ per oHicial noBficatlon Ciry Councii 12/12/01 CDBG (278.000) (279,000)
Restore $276,000 with prior year Contingency balance City Council 12H2/01 CDBG PY 278.000 278.000
Public Works
GGftStreetpavi�gproject CityCouncil72/O5/07 MSA 703.000 703,000
Tota; Council's Changes z,639,000 2,639,000
Mayor's Pioposed C!B 92,877,000 92.877,000
Council'SPrelimtnaryC/6 95,576,000 95,576,000
Balance IndieatoY Current Status: Balanced Budaet 0
FinanaalServices-BudgetSection file:TRAfCCNCL.WK4 72/19/20010326PM Page1
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DEPARTMEN'f/OFFICP/CAUNCLL, � . . DATE W[fIAiED � �
Office ofFinancial Services 12/03/01 GREEN SHEET NO. 104322 � 1 "
COMACI'PER$pV'&PHONE O DEPARTMENTD]RECSOA O4 CI]YCA(INCO.
PeterHame$ � 0 cmArroxHSr�I � sQ cara,ewc
M[IST800NCOUNCQ,AGENDABY(DATE) �� � BUDC£iDptEClOR Q flN.&MGI'.SE[NICESDIR
]�.IIZ/OS � MAYOR(OAAS56TAN"1) O
TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATIJRE)
ACf[ONREQUESIED
Approval of Council Resolution adopting the 2002 annual budgets
RECOMMENDATIONS: Appmvc(AJ orltcjat(R) PERSONAL SERVICE CONTRACTS MUST ANSWF.R THE FOLLOWING QUESTfONS:
FLANNICIGCOhAf65ION _CNdSERVICECObAllSSION I.Hast3tisj�ErSOnlSmev¢iwoikeduRd¢racontfactFOLtlllSdePazhueiA?
cm co�e YES NO -
srqre _ 2. Has tltis person/fiem eve[ been a ciry employee?
ncsiwcrmcmT YES NO
surroxrs wincx co�mca oe�c�m: 3. Does Uris persod5=m possess a sldll not no=mally possused by any cuerent city employee?
YES NO
(Explain all yes auswers on separate sheet aud aaach to green sheet.) '
WlilpIINGPROBLEM,ISSUE, OPPOR'NNi'Cl' (Who. Whst VJheq Whcrc,
The City Charter requires tliat an annual balanced budget be adopted. Tunelines are set by State Statute and City Ordinance. The City Council
has completed its review of the budgets, and has passed out its recommended changes for adoption.
Legally, the resolution adopting the 2002 City Budget should be considered aRer the resolution adopring the 2001 Payable 2002 tax levy.
aovANTwG2SIl+APeROVED: �J1+011L� fK%SQ3cyCCEP lOt'IF.G�
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The CiTy will be in compliance with City Charter and State law.
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RECEIVED
DISADVAMAGES 1P APPROV2D.
N,A MAYOR'S OFFICE DEC 1 0 2Q01
CIT'Y ATTORNEY
DISADVANTAGES OF NOTAPPROVSD:
The City will be without an adopted budget for 2002. In accordance with the City Charter, the service priorities, financing estimates and
spending appropriations for 2001 would be carried forth into 2002 and become the 2002 budget.
i0'LALAMOUNTOFSRANSACilON $ COSI'/REVENUEBODGETED(NiCLEONE) YES NO
FfIIYDINGSO[IRCE ' AC'�'/�'1'1'l'NUMBEA
FWANCIALIIJPORMATION: (EXPLAllJ)
� PteparetlbyM¢SdintPaulfindnCidlSeMCVSORce(G'\SHAREO�BUDGET123\VR2001\COUNCIL\GS0IBDGTWKA 1?/0&Ot)
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The off+ce of Financial Services will supply the attachments to this resolution, according to
Section 56.01 of the Administrative Code.
The attachments cannot be prepared until the City Council finalizes all of their budget
changes, expected to occur at the City Council budget meeting scheduled for Wednesday,
December 12, 2001.