271092 M�NITE — CITV CLERK 1� �(�) "Q] y•�-�
PINK — FINANCE (Community GITY OF SAINT PAITL COIlI1C11 /� l_���'/�
CANARY — DEPARTMENT ..e� e
BLUE — MAYOR File NO.
Development)
Council Resolution
Presented By ,
Referred To Committee: Date
Out of Committee By Date
WHEREAS, the Council of the City of Saint Faul did provide by its
Resolution, Council File Number 270308, dated January 3, 1978, the sum of
$1 ,330,066.00 in Community Development Block Grant funds to the Housing
and Redevelopment Authority of the City of Saint Paul for administrative
and operating expenses for the period January 1 , 1978 to May 31 , 1978, such
sum to be expended in accordance with the budget attached to Council File
270308; and
WHEREAS, the sum of $1 ,330,066 that was approved for the HRA for the
period of January 1 , 1978 to May. 31 , 1978 is $101 ,342 less than the amount
set aside by the City Council on May 31 , 1977, Council File Number 269142; and
�:. �
� WHEREAS, the amount of $101 ,342 has not been encumbered by any other
action of the City Council as of this time; now, therefore, be it
RESOLVED, that the Council of, the City of Saint Pau� does hereby amend
the amount of the Community Development Year III Contingency to include
$101 ,342 in heretofore unidentified funds, thereby changing the presen�
Corranunity Development Year III Contingency total from $201 ,217 to $302,559.
.� _
APPROVED AS TO FUNDING: APPROVED:
� ' °,��'`' 'c ard E. chroeder,
,('C�Bernard J. Carlson, Director ✓//�/j� Budget Director
Department of Finance & Management
COUNCIL1141EN . Requested by Department of:
Yeas Nays
� Communit Develo men
Hozza [n Favor
Hunt � � �
Levine � Against BY
Roedler
S ylvester
Tedesco
Adopted by Council: Date ��� � � jg�$ Form Approved by City Attorney
Certifi asse y Council Secre ary BY
.
Appr v d by Mayor: e �Y �'4 � Approv Mayor for Submis ' n to � cil
BY BY .
s.?_'lr ?...'? �f I�f"11 �1 N ���
.I �s' . . � ..,
! • ^
`*~ ! ���
��T�� o` CI� �CO��SAINT PAUL
�`�� r,
. x DEPARTMENT OF COMMUNITY SERVICES
� , =• _ .,
0�8 .��+�,�� THOMAS ). KELLEY — DIRECTOR
�" 545 City Hall,Saint Paul,Minnesota 55102
612-298-4431
George Latimer
Mayor
10 i,iay 1978
Air. �"Jilliar:� Q. Patton
Cor!mmunity Development
366 City Hall Annex
St . Paul , ":�innesota 55102
INTEROFFICE Iti2AIL
RF: :�,4Es�.F�IA��1 PA�.K CO?!L�!rIUNITY CENTER
Dear I:4r . Patton : .
As you know, bids were received for the above project totaling �26G ,963
on November 9 , 1977. At that time our construction budget was $193 ,000 .
The Task Force analyzed the design prograr.l ancl, after careful consider-
ation of several alternatives , made cuts in the program totaling $26 ,000 .
The City Council transferred an additional �25,000 into the construction
fund. At this point , we had a bid, minus deductions , of �240,963. Our
budget for construction was �223,OOJ which left a deficit of $17,963 .
�'�e then decided to reject the bids and rebid the project in the spring
during a better bidding climate. `Vinter construction runs approximately
16 o higher than sur.imer.
"ihe project was bid again on April 5 and a low bid of �234 , 122 was re-
ceived . (You will find attached a bid tablulation . ) Our construction
budget remains at �223, 000 which creates a deficit of $11 , 122 . This
figure does not include insnection costs of �5, 200 or contingency funds
' to cover the cost of change orders which may occur during construction .
The present climate in the construction industry is such that rebidding
this project �;aould not ue to our advantage . Contractors have indicated
that costs have risen nearly 13% in the last three months .
A request was received from the ��lerriam Park Comri�unity Council to include
a proposal for CIB/CD V requests which would pay for an add alternate to
this project for �15,000 . ( I have attached a copy of their request . )
This alternate would construct a grooming area in the new addition. This
alternate was bid at �10, 790 by the present low bidder. The Community
Council has carefully reviewed all the alternates and weighed the effect
that deletion of each alternate would have on the proposed programs .
Their unanimous opinion was that the grooming area should be included in
the bid award.
Continued . . .
�O
! � �
Mr. William Q. Patton - 2 - 10 May 1978
It is our recommendation that it be included at this time rather than
have it funded from Community Development Year V funds because we feel
it is an essential element of the proposed program.
I am, therefore, requesting that $34,490 be transferred to this project
so we may proceed with the bid award. The additional $34 ,490 will cover
the following:
$11 , 122 . . . Budget Deficit
10, 790 . . . Grooming Area Alternate
5, 200 . . . Construction Inspection (City)
5,600 . . . Construction Contingency (2%)
1, 780 . . . Design Reimbursables
$34,490
Your assistance in this matter would be greatly appreciated.
Sincerely, _ _ ,
/ � _ `�
. .. ' , � , ,; , �
Robert P. Piram
Superintendent of Parks and Recreation
,
CC: Roger Goski
Zhomas J. Kelley
Attachment
... .� ....... ..�._. •-a.�. � � ... ... \�.A.'�-� . ��.. V n.i�.t✓�.. �^'��.4r �Ir�'! . . .��.�N" '_ ,v���
� �1.�� ! r.l.y4/
. lA� P� .
R� '��-
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� . �E�RI,A� �,A��
W C��Ii�ILl�1'A"`� ��U�lCO�., 1��. �.
� � 645-0349 • WILOER AT SAINT ANTHONY . SAINT PAUL,MINNESOTA 55104
��.� �'�� F,ay z, 19?8
F,� p�A�
: ,._ ... _
:.:. ,..,_ .o:� , .
. .:::a:r.�t�� ���rvic��� :lapartment ,
.,'.V C'.° .� . �i3U� .
��•r .; ��: �:11�
.:�. .�1 � I`.iAZte^!�'_� 55102 �
•;�•�2• i'••... rOSkis
1:� comintn:Ly cc�uncil votecl .�:i april 26, 197:� Lo include in aur CD�CI:: V
��.�i�,�sa?.:: :� requ�►st far An ac;d�tional �15,000 �o cover the cost of the
r' t��-•::a.i,•, bic? ts,ro Khich xould comgl�te the Merriar� I'a,rk Community Cer.ter
:a: �'.:int- :�.:�it;un as �rifiinally propose:d in CD year III.
.;:�a `k��Iea, our Cor.�aaxnity lrgani�cr, submitted the propo�•al to the
:i':� ~u�r-.�L �ii-ec tcr•s �.'ffice on riay lst. �
't W�:� thc ur.animous opinian t.hat the �3ditienal fl,�ds are absolut�l3•
::•• .-:_::;•r ::iric�� �h��re �rc a� pr��;;enL no tollet facilitie� at the Center fbr
;.'.•.• �a:.�'I:�:}�}���t. S'he Developme�t�l Achieveiuen±•Cent�r j�rogram which Will use
'.�. '�1i:1: tiPS o: the ac�dition �:�:-ves residents of the entire itamsey Ccu.^.±y
•�-•.�n. ;�- ;�re all concerne� about its present lacation in the i�;errian Tark
� :.t.��. whicn I: be]ow grcund level. �
�t: '�=� .111ai. Alaskert, P�resident, and the Ilckird of Directors of Merriam
�� ..�� ; ^�:�t�r h�vc� trieu every xay p�a�ibl�� t� elir�inate any si�;n of extrzv�rinc�
!.. .,.. :�u � .'lnp; a.idition plans. ���x•;r:�, �r���.:� �„ area and rest rooms r�e
. ���':f:�j :iO}. �llV:''y item� Wheu th�y arc��u:;r.: ; , instzvct the h4nciicapped
... '. l C.':1^_ T�� };elp tht�^�, bP.COfl1P mor.�� 1:1��P�`c'Sl:�t'.. ,
• �
�:'►_, =.:`•.i.:i:.�, ad;iition Hill also sc�rve the h�•�lt:� cllntc for senlor
� • ... ... :z cu�r c��nr�unity. TY�ey� tco, Kcaxld 'J��:•:���:t from th� facilities
': :.�.•h��l: o; ±n�� t:err3an i�,.r:; ;�,,�.�nity Cc�sr.eil� i urgc� yc�u to r;�ve
'�. .. ^-�c�x-�'. ��.�_�rity consider�i�'�:i for CI��C�:a '! :Lr.ding
.
�inccr�ly your.,,
� •
;�,..�� " � ' c���'�,,
Bett�I•:cLav�hlir.
Pre.;I c?�i�t
::. .-_: ��� ��la.�. F'arkert
:i.-: I;a?1-,�• �
�. .,^�r�(? :ZC-?S
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M�GUIRE-COURTEAU-LUCKE ARCHITECTS INC. PATRICK F. Iv1�GU1RE
J09EPM COURTEAU
' RICMARD OUFRE8NE
867 dRAND AVENUE. SAINT PAUL. MINNtSOTA 6S10S 222-8431 ARNOLO S. L�JCKE .
17 Apri1 1978 .
Mr. Jim Bobzien
Community Organizer
Merriam Park CouQnunity Center
Saint Paul, Minnesota 55104 .
Dear Mr. Bobzien:
As we have discussed, the Addition project for the Merriam Park Community
Center, as it now stands in the "Base Bid", is incomplete. In order to �
assure ourselves that our project bids would be within or near our budget,
certain items of finish or building features were bid as alternates -- to
be added to the Base Bid if the budget would allow. Since our Base Bids
have come in somewhat above the budget, it seems most unlikely that any of
the alternates will be accepted.
� Of all the alternates, the one most important to the completion and total
usability of the project is Alternate No. 2, which deals with the finishing
and equipping of the Men's and Women's Grooming and Toilet Areas in the
D.A.C. Onder Base Bid, these spaces are provided with bare walls, floors
and ceilings; plumbing is roughed-in, but no�finishes or equipment and
fixtures are provided. The alternate provides the following:
- Ceramic tile floor and base, epoxy paint on walls and ceiling; �
� - Toilets, urinals, showers and sinks installed; .
` `� - Toilet partitions and shower benches;
� - Vanity cabinets, grab bars, mirrors and accessories;
- Hand dryers. -
�'}�e completion of these rooms by the addition of these finishes and equip-
' ment is essential to the successful functioning of this project.
Sincerely,
McGUIRE-COURTEAU-LUCKE ARCHITECTS, INC.
�
osep M. Courteau
JMC:dra , .
� •.
� 2'7�_,�4�
SUMMARY OF APPROPRIATIONS & EXPENDITURES -
FOR THE MERRIAM PARK COMMUNITY CENTER ADDITION PROJECT
as of 4/7/78 '
Projected �
Cash Position
APPROPRIATIONS '
' item Description Amount �
C.D.B.G. Yr. I 39102-066 20,000.00
C.D.B.G. Yr. III �39302-125� 223,OOU.00 .
, .
. TOTAL AVAILABLE 243,000.00
EXPENDITURES (PROJECTED) �
;
P.I.R. Cont. L-8131
McGui re-Courteau-Lucke ����'''
Arch. Serv. Agree. �
21 ,780 + Reimbursables 21 ,780.00 ;
• I
McGuire-Courteau � • �
Reimbursables to Date :- 292.05
H.A. Rogers (Printing) 231 .82
Ramsey Co. (Dupl . ) 25�.69
Misc. Costs � -;_�.0�
• City Force Inspection (Est. ) 5,0;�.00
Contingency 5,000.00
Pending Construction
Award: Bid #A 7724-S ���.1��. 00*
*Lump Sum Bid: There are �also
alternate amounts not included
TOTAL EXPENDITURES 266,727.62
AS OF 4/7/78 PROJECTED DEFICIT . (23,727.62)
i
�
�
ALTERNATES BASE BID "
.. .
General Const.
Roger Sheet�y Co. (Lump Sumj 166,661.00
. �
�1 5,205.00
- �2 6,156.00 �
� � �3 -0- '
#4 3,8b3.0�
. (A) 15,224.00 • 166,661.00 !
;
i�lechanical Const. 'I
Ooody, Inc. (Lump Sum) 45,131.00
I
'�1 -0- � '
�2 4,134.00 : ���� I
� �3 7,169.00 '�
. � �� ' 2,398.00 I,
: I
(B) 13,701.00 _ � :45,131.00
Electrical Const.
Donelly Electric (Lump Sum) ' 22,330.00
:�1 � -'0-
''"' S(".�.��
T.L
• �3 i,6�e.o�
�4 65.('�
(C) 2,215.(�0 22,330.00
i
i
i
�
A, B 8 C 31,140.00 234,122.O�J 265,2G2.C:,. �
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M�GUIRE-COURTEAV-LUCKE ARCHITECTS INC. PATR�cK F. M�OUIRE
JOSEPM COURTEAU
_ RICMARD DUFRESNE
867 dRAND AVENUE, BAINT PAUL, MINNESOTA 56�05 222-845� ARNOLD S. LUCKE '
4 May 1978 `
.
Mr. Robert Piram
Superintendent of Parks and Recreation .
City Hall and Courthouse �
Saint Paul, Minnesota 55102 •
Re: Merriam Park Com�nunity Center Addition �
Dear Mr. Piram;
At the request of Mr. Roger Goski, we are forwarding the enclosed infor-
mation. .
The bid tabulation shows the various bids received for base bid and four
alternates with the low bids underscored. Shown also are the totals of
the low bids for base and alternate bids.
The second document is a copy of the specification section which describes
the four alternates set-up for the second bidding. For the sake of under-
standing, the following are descriptions in lay-man's terms. '
Alternate No. 1 - Partitioning . � . •
The building was designed with a system of movable panels suspended from
ceiling tracks. With this system installed, it would be possible to
�• flexibly arrange the partitions separating the large group activity area
from two adjacent classrooms to form separate rooms or one large space,
or a variety �� optional layouts between the two extremes. Under the
Base Bid, thc, �lassrooms are partitioned with drywall and the ceiling.
tracks are ir_�=: .�Iled (allo�oing for future panel installation) . If this
' Alternate were accepted, the above mentioned drywall partitioning would
be deleted and the movable panels would be installed in the track system.
The cost for tl�is change is $5,205.00.
Alternate No. � - Finishinq & Equipping Rooms 16, 17, 18 & 19
These rooms a�.� toilet aT�d shower rooms which are primarily intended for
use as groomin; facilities for the D.A.C. , but serve as public toilet
facilities (d��iqned for handicapped use) for that area of the Coaununity
Center. Unde�- the Base sid, these spaces are provided with bare walls,
floors and ceilings; plumbing is roughed-in, but no finishes or equipment
and fixtures are provided. If this Alternate were accepted, the following
work would be added:
- Ceramic tile floor and base, epoxy paint on walls and ceiling
- Toilets, urinals, showers and sinks installed
. �� •
Mr. Robert Piram Page 2.
Superintendent of Parks and Recreation'
4 May 1978 .
- Toilet partitions and shower benches '
. - Vanity cabinets, grab bars, mirrors, accessories and hand dryers.
The cost for this change_is $10,790.00.
Alternate No. 3 - Air Conditioning
The heating and ventilation system for the new addition was designed for '
possible future air conditioning. If this Alternate were accepted, th�'
necessary cooling equipment and controls would be installed. The cost �
for this change is $8,819.00.
Alternate No. 4 - Toilet Remodelin
This Alternate deals with the existing men's and wbmen's toilets in the
existing building. Under the Base Bid, no work will be done in these
areas. If this Alternate were accepted,� these rooms would be remodeled
to meet the code requirements for access and use by the handicapped. This
work includes widening the entrance doors, .modifying the .toilet stalls,
changing the fixture mounting heights and providing ventilation equipment.
The cost for these changes is $6,326.00.
The first time this project .was bid, Alternates 1 and 2 above were part
of the Base Bid; Alternates 3 and .4 above were bid as Alternates 1 and 2
respectively. In order to get more favorable bids in� the second letting,
some basic design modifications were made and the additional Alternates
were established. Please refer to our.,:�etter to Roger Goski dated 18
April 1978 (copy enclosed) for more detail of the changes made.
t� I hope this will help you explain these� matters to the people involved.
Please call if I can be of further help.
Sincerely, �
' • cGUIRE-COURTEAU-LUCKE ARCHITECTS, INC. .
ph M. Courteau
MC:dra
Encl:
/ UNIFIED CAPITAL PROJECT REQUEST FORM - Page 1 (Instructions on Back}���� ���
�
PROJECT TITLE ••� TT
,
PROJECT NUMBER (if any) : REQUEST DATE: �a��i�g
susrtiTTER: Merriam Park Community Council � _ '
(Department, agency or organization) / (Division, section or citizen group)
SUHMITTER'S ADDRESS: 2000 St. Anthony 5510k _
' (Street) (Office) (Zip Code)
CONTACT PERSON: Jim Bobzien DAY PHONE:6 5_ 4 -0349 NICxT pxor�:645-�349
---------------------�ge�-f'��-------------------------------------------------------------
PROJECT DESCRIPTION:
The men's and women's Grooming and Toilet Areas would would consist o�,�e��mic � � �
tile floor and base, epoxy paint on walls and ceiling, toilets, urin���' ti�t� �;�
showers and sinks, partitions and benches, hand dryers, and cabinet �.and ,,�;`;� � 4�;
other accessories (see attached letter from architect). Without a � �iq�ial:''•'' ,�g'��� `��
C.D. f�inding, only the plumbing would be roughed in. ---� ��' + r�3
y`�• t:-�
k.-�.� .,��. -.:_' 3
���, ,.� .
, �
;��, �,�,.=
�________________________________________________________�____________________l�.j-��+-_�___. ____
WHY IS THIS PROJECT NEEDED: ' r�� �
The grooming and toilet areas are crucial to the use-of._. - ---'" �
the Developmental Achievement "Center addition. This program for retarded
adults presently meets in the basement of the Merriam Park Community Center,
in violation of state law. Funds were allocated in C.D. Year III for the
addition, but the low bid last fall was substantially over budget. The Center's
Board then cut every possible "extra," in order to meet budget, but this
would e].im�.nat.e the grooming areas.
Without the�construction of these facilities, D.A.C. participants will be
a considerable distance from the Centers' present toilets, which are not equi.pped
______for the handicap„�ed� and will have to �o_down stairs to the basement to use showers.
increase the danger of in jury and take up va�ua�i�.e s�a���ime-in-
PR������ escortin ici ts.
g Pa�� Pan
Merriam Park Community Center, 2000 St. Anthony, St. Paul, Mn. 55104
� (new addition has not been constructe a �yet�.
Project is physically located in district(s)� �M�rr �° P�'k�
3 and directly benefits either
the surrounding districts (identify)Ram�P� Covntv , or the entire city in aeneral entire city
----------------------------------------------------------------------------------------------
OCCUPANCY OF LAND TO SE ACQUIRED: (if applicable)
No Structures Number of Vacant_StructuresNone _Number of Occupied Structures NOne
----------------------------------------------------------------------------------------------
PROJECT COORDINATION: (identify other projects which have timing relationships which directly
relate to this project)
C.D. Year III fundang for building addition �
(NOTE: At present the CommurLi.ty Center has no toilet facilitiea for the handi-
capped. Grooming Areas would thus service the entire communi.ty, in addition
-------tQ-t�vs�e-�-e�-�tr'�he-��ro�ra�r, -_,..-�....,.....------z-----------------------�---------_--'.-�-.�._
SUMMARY OF ESTIMATED TOTAL PROJECT COSTS: PROPOSED FUNDING SCHEDULE
• ESTIMATED PRIOR 1979 BUDGET FUTURE
PROJECT PHASING COST APPROP. RE9UEST BUDGETS
Prelimina Design
Construction Plan
Ri ht-of-Way/Acquisition
Construction or Purchase $15���
OTHER NON-CAPITAL COSTS
ESTIMATED TOTAL: $15 �O I S O O Q
Effect on Annual Operatin & Maintenance Effect on Annual Revenues
None None
------------------------------------------------------------------------------------------------
DISTRICT COUNCIL PRIORITY RANKING: Of all the project proposals reviewed by District Council
� , this project is ranked as their number priority out of a total of projects.
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BUDGET OFFICE USE: L.N. �•D• C . S T-F• C.�