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01-1281`� ` ; � � ,, , � g 3 � � �� ,r � � ;,� 1\?'.�6:'v�'iso. RESOLUTION CITY OF SAINT PAUL, MINNESOTA Presented by_ Referred To Committee Date An Administrafive Resolution establishing the rate of pay for EVENTS COORDINATOR in the Salary Plan and Rates of Compensation. � 0 Council File # O 1 `��g�� Green Sheet # I06813 aa- RESOLVED, that the rate of pay far the classification of EVENTS COORDINATOR be established at the rate set forth in Grade 10 of the Saint Paul Supervisors Organiziation (SPSO) Salary Schedule in the Salary Plan and Rates of Compensation; and be it FINALLY RESOLVED, that this resolution shall take effect and be in force on the first pay period following the passage and approval, and publication of this resolution. Requested by Deparhnent oE Office of Human Resources BY� ��'� Form App ved by tt �J By: �� •�-� �I fV) iC��OI Adoption Certified by Council Secretary � �. � -� . � �. - �� 1 ../ / / �J�� Approved by ayor for Su mission to Council �_. By: G:\Shared\Testing\Team1V.ISA\CLASSIF�maty.lindahl�RES I.lindahl.wpd Adopted by Council: Date �„� _�� ao o� � G�i DEPARTMENT/OFFICE/COUNCII.: DATE INiTTATED GREEN SHEET NO.: 106813 � i�� Hnman Resources 11/26/Ol CONTACC PERSON & PHONE: p u�nTfAVnATE - �vtTr�7.mATE Lisa McKeown 266-6479 �iGx I_DEPARTMENT DIR i t� Gf 4 crrY courrcu. John Shockley 266-6482 xon�Ex z ci�nrro�Y crrvci-Etuc FOR Bi1DG6T DIIL DIILECI'OR OF FATANCIAL SVCS MUST BE ON COUNCII, AGENDA BY (DATE) ROL7TING 3_ MAYOR (OR ASST.) _CANTRACTOR as soon as possible o�ER F7Nt1NCfAL SERV/ACCOUNT TOTAL # OF SIGNAT[IRE PAGES 2_(CLIP ALL LOCATiONS FOR SIGNATORE) ncrtoN x�uES�n: Approval of the aitached resolution to establish the rate of pay for the new classification tiUed Events Coordinator in Crrade 10 in Saint Paul Supervisors Organization (SPSO) Salary Schedule. RECOMIv�NDATIONS: Approve (A) or Reject (R) PERSONAI. SERVICE CONTRACTS MOST ANSWER'CIiG FOLLOWING QUESTIONS: PLANNINGCOIvA�IISSION CIVILSERVICE COMfvIISSION 1. Hasthisperson/filmeverworkedunderacontractforihisdeparhnent? CIB COMIvIITTEE Yes No STAFF _ 2. Has this person/firtn ever been a city empioyee? � DISTRICT COURT � Yes No SUPPORTS WI�CH COiJNCIL QBSECTIVE? 3. Does this persov/fvm possess a sldti not no=maliy possessed by any curtent city employee? Yes No Eaplaio all yes anrners on separate sheet and attach to green sheet INTCIATING PROBLEM, ISSUE, OPPORTUNI'PY (Who, What, When, Where, Why): The Division of Parks and Recreation requested that the Human Resources Office shxdy a position that is performing duties in coardinating and supervising event planning activities at the Como Conservatory. The Office of Human Resources studied the position and determined thai existing classifications do not adequately describe the posi6on studied. Therefore, the Events Coordinator classificarion was created and approval of the rate of pay is being sought. ADVANTAGES IF APPROVED: The City will establish equitable compensation for the newly created Events Coordinator classification based on a classification and compensation study conducted by Huuian Resources staff. DLSADVANTAGES IF APPROVED: � � � � � �� ' None �tiv � fk�r,� DLSADVANTAGES IN NOT APPROVED: � �� Equitable compensation will not be established commensurate with the duties and responsibilities assigne . TOTAI. AMOiI]V'f OF TRANSAC'CION: $5,012 See attached. COST/REVENUE BUDGETED: YES Fi7N➢ING SOURCE: fund # 380.33137 � ACl'IVITYNUMBER: N/A FfNANCIAI, INFORMATION: (ERPLAI� uc�.�1 G�$?�r G:\Shared\Testing\Tamn1U.ISA\CLASSIF�mary.Iindahl\greensheet.li�datil.wpd �: � r„ � e'�. o� •�sri ADDITIONAL INFORMATION ❖ Amount of Salary Increase Detailed ❖ Events Coordinator Job Specification o� -�s.r� Events Coordinator Salary Comparison at ls step (step A) Grade 7 PEA (Incumbent's current rate of pay.) Grade 10 SPSO SPSO - new rates pending Increase in the amount of: $1299 bi-weekly ($33,903 annually) $1491 bi-weekly ($38,915 annually) $192 bi-weekly ($5,012 annually) (rate effective 12/30/00) � (rate effecfive 7/1/00) PROPOSED TITLE OF CLASS: . ir r �. • ..:. General Statement of Duties: Code: 225B BU: 09 a 1 _ `��' Effective: Performs professional and supervisory work in promoting, coordinating and managing special events sponsored by a unit, division, or department. Supervision Received: Works under the moderate supervision of a division manager or department director. S�u ervision Exercised: Exercises within a unit, division, or department, general supervision d'uectly over event assistant staff and others assigned. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Coordinates all event details to include, but not limited to, event planning, communicating with client, contract completion by client, supervision of event, staffing of event, and event set-up. Interviews and hires employees. Plans, assigns, schedules, supervises, coordinates, and reviews the work of employees. Conducts employee performance appraisals, counsels employees about disciplinary problems, and provides employee development and training. Promotes and develops the site as a premiere location for potential clients to use for their events. Develops a business-mazketing plan. Analyzes the mazket for new special event trends. Conducts cost analysis and evaluates profitability. Develops and maintains relationships with organizations who can assist in promoting the site such as the Convention and Visitors Bureau and the business community. Establishes and maintains effective liaisons with staff, clients, media contacts, vendors, volunteers and support personnel. Provides qualiTy customer service. Responsible for collecting event fees. Handles cash, check and credit cazd payments on a daily basis. Establishes, develops and monitors rates, policies, procedures and the corresponding printed literature regazding special events and rentals. Assesses the need for supplies. (EVENTS COORDINATORI Page 1 of 2 PROPOSED TITLE OF CLASS: Code: 225B EVENTS COORDINATOR BU: 09 O ,_ ` � Y' Effecrive: Ensures food and beverages aze handled in a safe manner and according to safety codes. Coordinates with food vendors to ensure quality food prepazation and presentation. KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES Working knowledge of event menus development, floor layouts, musician needs, proper timing of staff set up/take down, while coordinating a11 of the above with both the client and the on site catering staff. Working knowledge of legalities of practices and procedures regazding food preparation, food handling, food and beverage serving and server policies. Knowledge of money handling, safe and security guazd practices. I{nowledge of customer service pracrices in dealing with the public, clients, businesses, media, etc. Knowledge of Twin City services and agencies whose purpose is to suppoR tourism historical features such as the Como Conservatory. Knowledge of job related policies, procedures, union contracts, and laws. Working skill at promoting and utilizing the Como Campus facilities and gardens as azeas other than their intended purpose to accommodate events such as weddings and receptions, gatherings serving food (buffet style and fiill service) and events accommodating musicians, speakers, etc. Working skill at coordinating event planning details, timing,.length, content, etc. with other departments, events and staff. Skill at effectively presenting the event site as an elegant ahnosphere than cannot be duplicated and exceptional value for the rental dollaz. Ability to represent the department and City of Saint Paul in a positive, professional and responsible manner. AbiliTy to design, plan, organize and direct projects. Ability to mazket and promote events to management with detailed financial plans, cost analysis, profits, logistics, effect on other staff and events and consideration on how community will view these events. Ability to track and project 6udgets and expenses. Ability to interview, select, place, supervise, support and evaluate support staff. AbiliTy to organize, plan and d'uect the work of others. Ability to resolve conflict and problems with employees, volunteers and the public. Ability to adapt to sudden changes that come up in day-to-day work. Ability to communicate effectively verbally and in writing. Ability to provide excellent customer service. BVENTS COORDINATORI Page 2 of 2 PROPOSED TITLE OF CLASS: Ability to operate and use the city-wide computer booking system. MINIMUM QUALIFICATIONS Code: 225B BU: 09 Effecfive: b \ � �� Bachelor's degee in hospitality and tourism management, business management, communications, mazkering, sales or related field. Two yeazs of eaperience in complex event planning and promotions which have generated significant revenues or equivalent. Must obtain a food safety certificate within 2 months of appointment to the position. BVENTS COORDINATORI Page 3 of 2