272310 WHITE - CITV CLERK ' � ������
P�NK , �- FINANCE GITY OF SAINT PAUL Council
CANARS'�-�DEPARTMENT
BLUE - MAVOR F�le NO.
Council Resolution
Presented By '
Referred To Committee: Date
Out of Committee By Date
RESOLVED, that upon recommendation of the Mayor,and pursuant to Section 10.07.4 of
the Charter of the City of Saint Paul, there is hereby transferred the following
in the 1979 budget:
From: General Government Accounts
Contingent Reserve - General
09060-536-000 Transfer or Contribution to Budget Fund $8,000
To: Operation and Maintenance
Executive
Central Library
03402-111-000 Salaries $8,000
To provide funding for increasing hours of library services.
Approved as to fundin : Approved:
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Director, Dept. of Finance and Bu get Direc r
Management Services
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COU[VCILMEN
Yeas Nays Requested by Department oE:
-�,� � COMMUNITY SERVICES
Hozza [n Favor
�nt>
-�eoine _ � __ A gai n s t BY
Maddox
Showalter
Tedesco Form Approved by City Attorney
Adopted by Co il: Date �Ap 2 t9T8
Certifie assed b ncil Secretary• BY �
Y
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sy
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lappr�v by iNavor: Dat ^ _ �A� � �� �� Appr d by Mayor fot Su issi to C ncil
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By � BY
puBI.�SHEO ,lAN 13 1979
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANUUM
November 27, 1978
RECEIl�IED
TO: Peter Hames
Director of Management (vOV 2 7 1�78
FROM: Jerry Steenber �VIAYVR'S vcricE
Library Adminis rator
SUBJECT: 1978/79 Library hours/service comparison, as per your telephone request.
197R Propose� 1979 -
Central I,ibrary
Mon. & Thurs. 11:30 - 8:00 Mon. & Thurs. 9:00 - 9:00*
Tues. & Wed. 9:00 - 5:30 Tues. & Wed. 9:00 - 5:30
Fri. & Sat. 9:00 - 5:30 Fri. & Sat. 9:00 - 5:30
Large Branches
(flighland Yark, �Iayden Heights, Lexington and Sun Ray)
Mon. & Thurs. 11:30 - 8:00 Mon. & Thurs. 9:00 - 9:00*
Tues. & Wed. 9:00 - 5:30 Tues. & Wed. 12:30 - 9:00*
Fri. & Sat. 9:00 - 5:30 Fri. & Sat. 9c00 - 5:30
Small/Medium Branches
(Arling,ton, Hamline, Merriam Park, Rice Street, Riverview and"St. Anthony Park)
Mon. & Thurs. 11:30 - 8:00 Mon. & Thurs. 12;30 - 9:00*
Tues. & Wed. 9:00 - 5:30 Tues. & Wed. 9:00 - 5:30
Fri. 6 Sat. 9:00 - 5:30 Fri. & Sat. 9:00 - 5:30
* Ref lects maj or changes
As you can see, the 1979 proposed schedule does not increase hours significantly.
It does open the Central Library and the four large branch libraries earlier on
Monday and Thursday mornings. It, also, shifts the schedule throughout the system
to close at 9:00 pm rather than at 8:00 pm. This facilitates everyone using the
library agencies, including those groups making use of our community rooms.
In addition, there will be service on Tuesday and Wednesday evenings in the large
branch libraries. At present, there is no service in our library system these
two evenings. This is not an increase, but merely a shift of the regular eight and
one-half hours of service to include evenings rather than mornings.
We are working on the news release and will be sending it along within a week or so.
JS:pb
cc: Thomas J. Kelley
Rictiard SchrQeder
Kathy Stachowiak
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WTERDE A'R M NTALNMEMORANDUM �,�����
21 November 1978 -
T0: Thomas J. Kelley, Director . .
Department of Community Services
FROM: Jerry Steenber�Library Administrator
Sub�ect: Expanded Library Hours/Service
Our plan to increase library hours �rill change hours significantly. All library '
agencies xill be open until 9:00 p.m, when scheduled for evening hours. This
will more readi�y meet the needs of co�nunity groups who use the clubrooms and
auditoriums in our librsry buildings.
We will be opening the Central Library on Monday and Thursday mornin�s at 9:00 a.m. - ,
They presently open at 11:30 those two mornings which means the downtown business
community is denied service during some of their prime business hours.
The new schedule will alloW our four large libraries to be open until 9:00 p.m.
four nights of the week. We are able to accomnlish this by borrowing staff from
the other six branch libraries. These six agencies will need to give up a staff
member for either one or two full service days each week.
A1� of the library staff has been involved in this exercise to increase library
- hours. Our whole purpose for this effort is to meet the needs of the community.
We all realize the staffing schedule will be less than ideal, but we want the
total community to see the library institution as a vital force in the community,
not a self-serving institution a�tempting to meet only the needs of the employees.
There are, indeed, times durin� the day when the library agencies will not have
an adequate number of staff inembers on duty to meet the demand, but our staff is�
eager to give it a valient effort. Occasionally, library users may have to wait
a little longer for a staff inember to be free .to assist them.
�he hours schedule, which Will have to be posted at all agencies, will be as
follows:
C'entral Library
• Monday and Thursday 9:00 a.m. - - 9:00 p.m.
Tuesday and Wedn�sdqy 9:00 a.m. - - 5:30 p.m.
Friday and Saturday 9:00 a.m. - - 5:30 p.m.
Large Branch Libraries (Hayden Heights, Highland Park, Lexington and Sun Ray)
Monday an d Thursday 9:00 a.m. - - 9:00 p.m.
Tuesday and Wednesday 12:30 a.m. - - 9;00 p.m.
Friday and Saturday 9:00 a.m. - - 5:30 p.m.
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4ther Branch Libraries
Monday and Thursday 12:30 p.m. - - 9:00 p.m.
Tuesday and Wednesday 9:OQ a.m. - - 5:30 p.m.
Friday and Saturdq}r 9:00 a.m. - - 5�30 p.m.
. Book.mobile service Will remain the same as it has been for many years. Their
schedule �ras not reduced at the beginning of 1978, so Will see no increase at
the beginning of 1979•
Our methods for accomplishing this schedule are as follows:
1. Borrowing full-time staff from the smaller and medium size branch .
libraries, as previousl.�V mentioned.
2. Increase hours of our part-time Substitute Library Technicians. The
total cost for this portion is $16,000 - - of this the City would
provide one-half and the library would use MLLSA (Metropolitan Library
Service Agency) f�nds for the other half.
The MELSA funds include state flinds allocated to all regions of the state. The
MEISA region distributes money for special pro�ects and for library service to
non-residents of the City. A formula 3s worked out by the Library Directors in
the Metropol.itan area so all systems see it as a fair plan. The $8,000 of MELSA
funds wauld have been used for library materials, but will be transferred for
salaries.
, It is the intent of the Library Administration to have regular sum.^�er hours from
Memorial Day to Labor Day. The above plan, including funding needs, was based
on the nine month winter schedule which also serves the regular academic year.
cc: Peter Hames, Director of Management
Richard Schroeder, Budget Director
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: EXPLANATION OF ADMINISTRATIVE ORDERS,
RESOLUTIONS, AND ORDINANCES #�►ii�=��
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b8te: I�ovember .24, 1978. I
_TO: MAYOR GEORGE LATIMER
FR: Richard Schroeder, Bud et Director J``
g R
`.gg; CounciL �esolution authorizing transfer of funds in th ' 1979 budget.
'ACTION RE4UESTED:
Approval of attached resolution.
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PURFOSL AND RATIONALE FOR THY'S A;CTION: �
�he transfer of $8,000 from the 1979 contingency reserve to the Library Divisiox� will
ex�able that Division to extend its hours of operations. A`.fletailed exnianation of
�he changes from present operations is provided in the attached letter 'from the
Library Administrator. ,
��nce this resolution applies to the 1979 budget, it �shaul.d not
be placed on the Councfl agenda before �'anuary 2 , 1979.
ATTACN�ENTS: .
Council Resolution :
Letter from Library Ac�ainistrator