274309 WHITE - CITV CLERK
PINK - FINANGE COl1IlC11 �����
CANARV - DEPARTMENT GITY OF SAINT PALTL File NO. � �� � �
BLUE - MAVOR �
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
WHEREAS, The City of St. Paul has applied to the Governor's Crime Control
Planning Board for an L.E.A.A. grant for the project of Court Screening Unit
(Resolution #272806); and
WHEREAS, the Court Screening Unit project is designed to reduce case
dismissals arising from incorrectly charged cases and to reduce overall dismissal
rates for serious offense cases and to reduce court delay in serious offense
cases; and
WHEREAS, the Governor's Crime Control Planning Board has approved an L.E.A.A.
grant in the amount of $77,199 for this project to be matched by $13,927 local
funding; Now Therefore Be It
RESOLVED, That the St. Paul City Council hereby approves acceptance of the
grant award titled "Court Screening Unit'; and Be It Further
RESOLVED, That the proper city officials are hereby authorized to execute
such agreements as are necessary to implement the project on behalf of the City of
St. Paul ; and, Be It Further
RESOLVED, That the grant ac�reement is made part hereof by reference and is
on file in the office of the St. Paul City Council .
COUNC[LMEN
Yeas McMAHON Nays Requested by Departme of:
6 � �
�� In Favor
-�
Hunt
Levine __ Against BY
Maddox
Showalter
Adop 1y Counci . Date ,AN 2 2 i��� Form proved City cy
ertified P� • by Council Secretary BY
l,
6lpproved Mavor: Date �¢ �980 App by Mayor for u 'ssion to Cou 1
By _ B
�1J:vI,.,.:�i,'�v �- ._;.) G i`�`Z�
� � 7� 3 �
STATE OF MINNESOTA
� CRIME CONTROL PLANNING BOARD
Grant Agreement
Justice System Improvement Act of 1979
Grant Number 4C33141126980
This AGREEMENT is made this 13th day of December , 19 79 , by and
between the state of Minnesota acting by and through the Crime Control Planning
Board (hereinafter called the Grantor) and �ity of St. Paul--------------------
-------------------- (hereinafter called the Grantee) pursuant to authority granted
by Justice System Improvement Act of 1979 (hereinafter called the Act) and
Minnesota Statutes 299A.03.
WHEREAS, pursuant to the Act the Grantor has been allocated funds by the
United States Department of Justice Law Enforcement Assistance Administration
(hereinaf.ter called LEAA) for use in the state of riinnesota for the purpose
set forth in the Act; and
WF�EREAS, the Grantee has made application to the Grantor for a portion
of such allocation for the purpose of conducting the project entitled
Court Screenin� Unit
_ in the manner described in Grantee's "APPLICATION FOR ACTION G?�1NT,", a copy
of which is attached hereto and made a part hereof as Exhibit "A" ;
NOW, THEREFORE, in considerati.on of and in reliance upon the mutual cov-
enants and agreements contained herein, the par.ti.es hereto do covenant and
agree, each for themselves and their respective successors and assi�ns, as
follows:
The Grantor shal.l �rant to the Grantee the total sum of seventy-seven thousand,
otie hundred ninety-nine------------------- dollars ($ 77,199.00 ) , of
which $ 77, 199.00 shall be federal funds allocated to the state of Minne-
sota by LEAA, and $ - 0 - � shall be nonfederal funds appropriated by
tne legislature of the state of Minnesota, and the Grantee shall ex�end from
other sources the total sum of thirteen thousand nine hundred t�.Tenty-seven------
dollars ($ 13, 927.00 ) , which sums shall be the total financial commitnent
of the respective parties hereto under this agreer�ent, and which shall be
appropriated, distributed, and e:�pended for co;ts of implementing the above
named project in conformance with the policies, rules, and r.egulation of
LEAA and Grantor. If the total actual cost of implementinb this project is
less than the total anount of funds committed by the parties pursuant to this
agreement, the amount of funds provided by Grantor and Grantee shall be
reduced proportionately.
The Grantee shall perform and accomplish such purposes and activities as
are specified herein, as well as in �xhibit "A" , during tlie period from
January 1 , 19 80 , through December 31 , 19 80 .
Rev. 12/1./79 (GC-002U0-01)
Funds made availaole pursuant to this agreement sllall be used only for
expenses incurred in performing and accomplishing such purposes and 3ctivities
during the grant period described above and for expenses incurred prior to the
grant period whicti shall be necessary for the prompt commencement of tiie grant
project, except that no funds made available pursuant to this agreement shall
be used for expenses incurred prior to the date on which this agreement was
made, unless specifically approved in writing by Grantor.
Grantor shall disburse funds to grantees pursuant to this agreement as
follows:
Ouarterly advances as needed and requested by Grantee in its
quarterly financial status report, up to 85% of the Grantor
amount. The remaining balance, if any, will be disbursed on
receipt of final financial status report and satisfactory
close-out.
GREINTOR rG'11 WITHHOLD SUCH DISBURSE�tEi�T OI' FUNDS AT A�IY TI*tE TI�.AT ALL RF.PO�tTS
REQUIRED PURSUA:�T TO Tf?IS AGR�E^fENT HAVE NOT BEEN RECEIV�D AIv� A?'PROVED BY GR�'�TOR.
This grant may be terminated by Grantor wllere it finds a substantial
�ailure. to comply with the provisions of the Act or regulations promulgated
thereunder`, including provisioiis of this agreement or of E::hi.bit "A". Grantee
may appeal such grant termination by notifying Grantor. Follo�oing sucti an
appeal of. ternination, the final determination of this grant will be made by
Grantor after a hearing beiore the Executive Committee of the Crime Control
Ylanning Board.
Grantor will not malce disbursements of funds pursuant to tYiis agreement
until it has been duly approved aiid signed by or for the appropriate represen-
tatives of the state of Minnesota; namely, the Commissioner of Administration,
the Attorney General, the Crime Control Planning Board, and the Commissioner
of Finance.
Grantee shall atLach hereto, prior to submission, certified copies of
resolutions or other auttlority, by the appropriate governing body or bodies as
shall legally authorize the execution of this agreement on behalf of the�Grantee.
k'here provisions of Exhibit "A" are :inconsistent with other provisions of
this agreement, the other provisions of this agreement shall take precedence
over the provisions of Exhibit "A".
AU?�tI?�ISTRATII'r. PROVISIO:�S
1. Grantee shal.l commence operation of this grant project during the first
sixty (60) days of the grant period specified herein.
2. Grantee shall use grant funds, federal and nonfederal , iahich are r.iade
available pursuant to tt�is agreement, and all money received as a result
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� of the operation of this grant project, only for costs of this grant pro-
ject which are allowable according to the effective edition of LEAA Guide-
line Manual M7100, Fi�ancial Mana�ement for Plannin� and Action Grants.
According to LEAA Guideline Manual M7100, the following costs, proposed
in the budget sections of Exhibit A, are subject to prior written approval
by LEAA:
NONE
Nothing in this Grant Agreement constitutes prior written approval of any
costs by LEAA. Where such prior written approval by LEAA is required, it
must be obtained in a separate writing.
According to LEAA Guideline Manual M7100, certain costs require prior
approval by Grantor (referred to as "State Planning Agency" or "SPA" in
the Guideline Manual) . Cost items specified in the budget section of
Exhibit A, which require such prior approval, are approved by Grantor
as required.
Other costs which require prior approval shall not be incurred by Grantee
without prior approval by Grantor in a separate writing. For the purpose
of complying with this prior approval requirement, equipment shall be
defined as tangible property having a useful life of more than one year
and an initial cost of more than three hundred dollars ($300.00) .
+ Costs of this grant project which do not require prior approval according
to LEAA Guideline Manual M7100 may be incurred by Grantee and paid for out
of grant funds only if such costs are otherwise allowable costs of this
grant project according to the cost allowability guidelines contained in
M7100. Grantee, or any person designated by Grantee, may request from
Grantor written opinions as to the allowability of specific cost items;
any such opinion rendered by Grantor shall be binding on Grantee and the
grant project implementing agency, and on Grantor to the extenf that. costs
and surrounding circumstances are as described in Grantee's request and
provided Grantee complies with applicable cost allowability guidelines,
conditions of funding and other rules of LEAA. and Grantor where compliance
or lack of compliance cannot be determined from the information provided in
Grantee's request.
Grantee agrees to return to Grantor all funds provided by Grantor which are
not spent for allowable project costs.
3. Use of grant funds to pay for travel costs incurred in the operation of
this grant project is governed by LEAA Guideline N7350.6, as amended.
Reimbursement of project employees for travel expenses shall be consistent
with that normally paid by Grantee to its employees in like circumstances
in nonfederally sponsored activities,and applicable state law. Current
established rates of Grantee shall be used for travel expense reimbursement,
provided that reimbursement for lodging and subsistence does not exceed the
maximum federal government daily rate of fifty dollars ($50.00) . Lodging and
subsistence includes the cost of hotel accommodations, telegrams and telephone
calls reserving hotel accommodations, meals, laundry, cleaning and pressing,
and transportation between places of lodging or business and places where
meals are taken.
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4. Acquisition, use, protection and maintenance, disposition, inventory, and
reporting of property acquired in whole or in part with grant funds shall
be subject to LEAA Guideline G7380.2 and applicable requirements of Grantor.
5. Funds made available pursuant to this agreement may be used to reimburse
Grantee for indirect costs of tfi is project at a rate not in excess of
five percent (5%) of total direct costs, or ten percent (10%) of direct
labor (including fringe benefits) , whichever is greater.
6. For all expenditures of funds made pursuant to this agreement, Grantee
shall keep financial records including properly executed payrolls, time
records, invoices, contracts, receipts, vouchers and other documents
sufficient to evidence in proper detail the nature and propriety of the
expenditure. For all personnel compensated out of such funds, Grantee
shall keep time records or time distribution records which identify each
individual compensated by name and indicate the calendar dates and number
of hours of each day for which the individual is compensated and the source
of such compensation. These time records must be signed by both the indi-
vidual and supervisor. A written record shall also be maintained that
clearly indicates the amount of vacation, sick leave, and compensatory time
earned and taken. For contracts with individual consultants, invoices for
payment must state that the work performed and invoiced is in accordance with
the terms of the consultant contract. Futhermore, these invoices must also
state the calendar dates and number of hours of each day for which the con-
sultant is requesting compensation. Grantees that are publicly finance�,
� college level or higher educational institutionsshall maintain time records
in accordance with the requirements set forth in Office of ManaQement and
Budget Circular Number A-21 entitled "Principles for Determining Costs
Applicable to Research and Development and Educational Services Under Grants
and Contracts with Educational Institutions."
7. All funds provided by Grantee pursuant to this agreement shall consist of
money appropriated by state or local government or private source for the
purpose of sharing in the cost of this project as required by LEAA Guide-
line Manual M7100.
8. For all procurements made in implementing this grant project, Grantee
shall use procurement procedures which are consistent with LEAA Guideline
Manual M7100. Grantee shall require its subgrantees and implementing
agencies to use procurement procedures consistent with LEAA Guideline
Manual M7100.
9. Grantee shall promptly notify Grantor of any change in Project Director,
Authorized Official, Financial Officer or Equal Employment Opportunity
Coordinator for this grant project.
10. Grantee shall liquidate all unpaid obligations related to the project which
were incurred on, or before, the last day of the grant period within ninety
(90) days immediately following the eYpiration of the grant period. Grantee
shall return any funds received under this agreement which are not obligated
as of the last day of the grant period to Grantor by check made payable to
"Treasurer, state of Minnesota" or by In*_er Agency Transfer when so requested
by Grantor.
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� 11. Grantee shall retain all financial records for a minimum of three (3Z
years after the date of submission of the Final Financial �tatus Report,
or until completion of an audit by LEAA or Grantor which has commenced
before the expiration of this three (3) year period, whichever is later.
Records for nonexpendable property, which was acquired in whole or in
part with grant funds, must be retained for three (3) years after final
disposition of the nonexpendable property.
12. Grantee shall submit a Financial Status Report for each calendar quarter
of the grant period to Grantor by the 25th day of the month following the
period covered in that report. A final Financial Status Report shall be
submitted by the 25th day of the month following the 90 day liquidation
period described in Administrative Provision �I10.
13. Grantee shall submit to Grantor a narrative Progress Report for each cal-
endar quarter which falls wholly or partially within the grant period.
These reports must be received by Grantor on the 25th day of each October,
January, April, and July which follows a Yeport period.
14. Grantee shall promptly submit such other reports as Grantor shall reasonably
request.
15. Grantee and its subgrantees, contractors and employees shall provide Grantor
all data necessary for project evaluation and monitoring.
, 16. Grantee shall use and account for all money received as a result of the
operation of this grant project as follows:
a. Grantee shall not be held accountable to Grantor for interest
earned on grant funds.
b. Unless otherwise specifically approved in writing by Grantor, Grantee
shall report to Grantor in its quarterly and final Financial Status
Reports the amount of welfare per diem payments earned and amount
received during each report period for services rendered in the oper-
ation of this grant project, and the total amount of such payments
earned shall be deducted from the total amount of federal and non-
federal funds made available pursuant to this agreement , federal and
nonfederal funds being reduced proportionately.
c. All other money received as a result of the operation of this grant
project shall be used to pay for allowable project costs so as to
reduce the amount of expenses which would have otherwise been paid
for out of funds made available pursuant to this agreement. Grantee
shall report all such receipts in its quarterly and final Financial
Status Reports.
d. All such money which remains unspent and unobligated as of the end of
the last day of the grant period shall be considered unspent grant
funds, and a proportionate share of such money shall be returned to
Grantor, upon notification from Grantor.
17. Changes to this agreement must be approved in �oriting by the Grants
Administrator of the Crime Control Planning Board.
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STANDARD GRANT CONDITIONS
Grantee shall comply and shall ensure compliance by its subgrantees and con-
tractors with the regulations, policies, guidelines, and requirements of
LEAA and Grantor and with Office of Management and Budget Circulars Numbered
A-87, A-95, and A-102, and the effective edition of LEAA Guideline Manual
M7100 Financial Management of Planning and Action Grants, as they relate to
the acceptance and use of federal and nonfederal funds for this grant project.
Grantee also gives assurance and certifies that:
1. Discrimination Prohibited
No person shall, on the grounds of race, creed, color or national origin,
be excluded from participation in, be refused the benefits of, or be
othenaise subjected to discrimination under this grant or any project,
program or activity or subgrant supported by this grant. The Grantee
must comply with the provisions and requirements of Title VI of the Civil
Rights Act of 1964 and regulations issued by the Department of Justice
and the Law Enforcement Assistance Administration thereunder as a condi-
tion of award of federal funds and continued grant support. The Grantee
further must comply with the Justice Department and equal employment oppor-
tunity regulations in federally assisted programs, to the end that dis-
- crimination in employment practices of state planning agencies, law
enforcement a�encies and other agencies or offices administering, con-
ducting or participating in any program or activity receiving federal
financial assistance, on the ground of race, color, creed, sex or
national origin, be eliminated. This grant condition shall not be inter-
preted to require the imposition in state plans on planning agency sub-
grant programs of any percentage ratio, quota system, or other program to
achieve racial balance or eliminate racial imbalance in a law enforcement
agency. The United States reserves the right to seek judicial enforcement
- of this condition.
2. Equal EmPloyment Opportunity Program
Grantee certifies that it has executed and has on file, an Equal Employ-
ment Opportunity Program, and that this program conforms to the provi-
sions of 28 CFR 42.301 et. seq. , subpart E or is not required to conform
according to the provisions of the foregoing regulation.
3. Education Su,p�ort
No person in the United States shall, on the basis of se;c, be excluded
from participation in, be denied the benefits of, or be subjected to dis-
crimination under any education program or activity receiving LEAA finan-
cial assistance with the exception of the qualifications set forth in
Title IX, Section 901 (a) of P.L. 92-318 (86 Stat. 373) .
4. Political Activity
All state and local government employees whose principal employment is in
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connection with activities financed, in wh�le or in part, wi.th �unds, made
available pursuant to this grant agreement shall restrict their political
. activity as required by the Hatch Act, 5 U.S.C. Chapter 73, Subchapter 111�
as amended. �
5. Inspection and Audit
Accounts and records of the Grantee and all other recipients of assistance
under this grant, whether by direct grant or contract or by subgrant or sub-
contract from primary grantees or contractors, which disburse or utilize
grant funds, must be accessible to authorized federal and state officials
forthe purpose of audit and examination. Notice of accessibility as set
forth in Section 521 of Title 1 of P.L. 90-351, 91-644, and 93-83 and
Section 817 of the Justice System Improvement Act of 1979 must be incor-
porated in each grant, subgrant, contract, subcontract or other docu-
ment under which funds are to be disbursed.
6. Release of Information
Pursuant to Section 817 of the Act, as amended, all papers and other docu-
ments kept by Grantee and its subgrantees and contractors, relating to the
receipt and disposition of such funds, are required to be made available
to the Grantor. These records and other documents are required to be made
available by the Grantor under the terms and conditions of the Federal
Freedom of Information Act (5 U.S.C. 552) .
� 7. Published Material
All published material and written reports submitted under this grant or
in conjunction with contracts under this grant must be originally devel-
oped material unless otherwise specifically provided in this grant or
contract document. When material, not originally developed, is included
in the report, it must have the source identified. This identification
may be in the body of the report or by footnote. This provision is
applicable when the material is in a verbatim or extensive paraphrase
format.
8. The grantee agrees that any public information materials, e.g. , project
brochures, program descriptions, press releases, etc. , will contain the
following wording: "Support for this project has been provided by the
Crime Control Planning Board, State of Minnesota." Further, the Grantee
agrees a copy of all such public information materials will be provided
to the Clearinghouse and Tec�nical Assistance Unit, Crime Control Planning
Board.
9. Confidentiality of Research Information
In accordance witti Section 818(a) of the Justice System Improvement Act
of 1979, and LEAA regulations governing Confidentiality of Identifiable
Research and Statistical Information (28 C.F.R. Part 22) , all research or
statistical information identifiable to an individual, which is obtained by
Grantee and its subgrantees or contractors through this grant project, shall
be used only for the purpose of attaining research or statistical objectives.
Such information shall remain confidential and copies of such information
shall be immune from legal process and shall not, without the consent of the
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person furnishing such information, be admitted as evidence or used for
any purpose in any action, suit, or other judicial or administrative pro-
ceeding.
10. Collectioni Storagez and Dissemination of Criminal History Information
In accordance with Section 817(b) of the Justice System Improvement Act
of 1979, LEAA regulations governing criminal justice information systems
(28 C.R.F. Part 20) , and the state of Minnesota Criminal History Record
Information Plan adopted pursuant to the same LEAA regulations, all.
collection, storage, and dissemination of criminal history information
by Grantee and its subgrantees or contractors through this grant project
shall be conducted in a manner which will ensure the completeness, integrity,
accuracy, and security of such information and will protect individual
privacy.
11. Data on Individuals
All collection, storage, use, and dissemination of data on individuals by
Grantee and its subgrantees and contractors through this grant project
shall be conducted in accordance with the state of Minnesota Data Privacy
Act, Minnesota Statues, Section 15.162 - 15.169, and with rules promul-
gated pursuant thereto by the Commissioner of the Department of Adminis-
tration.
. 12. Juvenile Records
All collection, storage, use, and dissemination of juvenile court records
and peace officers' records of children conducted by Grantee and its sub-
grantees and contractors through this grant project shall be in accordance
with Minnesota Statues, Section 260.61.
13. Information Systems
In respect to programs related to criminal justice information systems,
the Grantee agrees to ensure that adequate provisions are made for system
security, the protection of individual privacy and the insurance of the
integrity and accuracy of data collection. The Grantee further agrees:
a. That all computer software produced under this grant will be made
available to the Law Enforcement Assistance Administration for
transfer to authorized users in the criminal justice community
without costs other than that directly associated with the transfer.
Systems will be documented in sufficient detail to enable a competent
data processing staff to adapt the system, or portions thereof, to
usage on a computer of similar size and configuration, of any manu-
facturer.
b. To provide a complete copy of documentation to the Systems Develop-
ment Division, Office of Criminal Justice Assistance, Law Enforcement
Assistance Administration. Documentation �oill include, but not be
limited to system description, operating instructions, user instruc-
tions, program maintenance instructions, input forms, file descrip-
tions, report formats, program listings and flow charts for the
systems and programs.
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� c. That whenever possible all application programs will be written in
AIvS COBOL in order that they may be transferred readily to another
authorized user. Where the nature of the task requires a scientific
programming language, ANS FORTRAN should be used.
d. To avail itself, to the maximum extent practicable, of computer soft-
ware already produced and available without charge. To ensure that
reasonable effort is extended in this area, LEAA publications and
regional systems specialists should be consulted.
14. Purchase Ai�lanes and Helicopters
Airplanes and helicopters shall not be purchased in whole or in part with
grant funds.
15. Organizational Conflict of Interest
Requests for proposal or invitations for bid issued by the Grantee or a
subgrantee to implement the grant or subgrant project are to provide
notice to prospective bidders that the LEAA organizational conflict of
interest provision is applicable in that contractors that develop or draft
specifications, requirements, statements of work and/or RFPs for a pro-
posed procurement shall be excl.uded from bidding or submitting a proposal
to compete for the award of such procurement. See LEAA Guideline Manual
M7100, Chapter 3, Paragraph 49e.
� 16. Provisions for Contracts and Su�rants
The Grantee shall include, in addition to provisions to define a sound
and complete agreement, the following provisions in all contracts and
subgrants:
a. Contracts stiail contain such contractual provisions or conditions
which will allow for administrative, contractual or legal remedies
in instances where contractors violate or breach contract terms, and
provide for such sanctions and penalties as may be appropriate.
b. All contracts, amoiints for which are in excess of two thousand five
hundred dollars ($2 ,500.00) , silall contain suitable provisions for
termination by the Grantee including the manner by which it will be
effected and the basis for settlement. In addition, such contracts
shall describe conditions itnder which the contract may, be terminated
for default as ;aell as conditions �ahere the contract may be termina-
ted because of circumstances beyond the control of the contractor.
c. Grant or subgrant funds £or construction or facility improvement
which require letting a contract amounting to $100,000 or more to a
private company or individual in order to accomplish the objective
of the grant, in addition to the requirements enumerated in the
United States Department of Justice Law EnforcemenC Assistance Adminis-
tration Guideline Manual M7100 shall require:
1) A bid guarantee equivalent to five percent (5%) of the bid price.
The bid guarantee shall consist of a firm commitment such as a
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bid bond, certified check, or other negotiable instrument accom-
panying a bid as assurance that the bidder will, upon acceptance
of his bid, execute such contractual documents as may be required
within the time specified after the forms are presented to him.
2) A performance bond on the part of the contractor for one hundred
percent (100%) of the contract price. A "performance bond" means
a bond executed in connection with a contract to secure fulfill-
ment of all the contractor's obligation under such contract.
3) A payment bond on the part of the contractor for one hundred per-
cent (100%) of the contract price. "Payment bond" means a bond
executed in connection with a contract to assure payment as
required by law of all persons supplying labor and material in
execution of the work provided for in the contract.
4) Where the federal government quarantees the payment of money
borrowed by a Grantee or subgrantee, the state planning agency
may, at its discretion, require adequate bonding and insurance
if the bonding or insurance requirements of the Grantee or sub-
grantee are not deemed sufficient to protect adequately the
interest of the federal government. In those instances wherein
construction of facility improvements for less than one hundred
thousand dollars ($100,000.00) are contemplated and the sub-
grantee does not have any requirements f.or bid guarantees,
. perfo�nance bonds and payment bonds, the state planning agency
, will impose state requirements on the subgrantees.
d. All contracts and subgrants in excess of ten thousand dollars
($10,000.00) shall include provisions for compliance with Executive
Order No. 11246 entitled "F.qual Employment Opportunity,", as supple-
mented in Department of Labor Regulations (41 C.F.R. Part 60) . Each
contractor or subgrantee shall be required to have an affirmative
action plan which declares that it does not discriminate on the
_ basis of race, color, religion, creed, national origin, sex, or age
and which specifies goals and target dates to assure the implementa-
tion of that plan. The Grantee shall establish procedures to assure
compliance with this requirement by contractors or subgrantees and to
assure that suspected or reported violations are promptly investiga-
ted. �
e. All contracts and subgrants for construction or repair shall include
a provision for compliance with the Copeland "Anti-Kick Back" Act
(18 U.S.C. 874) as supplemented in Department of Labor Regulations
(29 C.F.R. Part 3) . This Act provides that each contraetor or sub-
grantee shall be prohibited from inducing, by any means, any person
employed in the construction, completion or repair of public work,
to give up any part of the compensation to which he is othercaise
entitled. The grantee shall report all suspected or reported viola-
tions to the grantor agency.
f. Where applicable, all contracts awarded by Grantee and subgrantees in
excess of two thousand dollars ($2,000.00) for construction contracts
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' and in excess of two thousand five hundred dollars ($2,500.00) for
other contracts which involve the employment of inechanics or laborers
, shall include a provision for compliance with Sections 103 and 107 of
the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330)
as supplemented by Department of Labor Regulations (29 C.F.R. Part 5) .
Under Section 103 of the Act, each contractor shall be required to
compute the wages of every mechanic and laborer on the basis of a
standard work day of eight (8) hours and a standard work week of forty
(40) hours. Work in excess of the standard workday or workweek is
permissible provided that the worker is compensated at a rate of not
less than one and one-half (l�) times the basi.c rate of pay for all
hours worked in excess of eight (8) hours in any calendar day or forty
(40) hours in the workweek. Section 107 of the Act is applicable to
construction work and providesthat no laborer or mechanic shall be
required to work in surroundings or under working conditions which are
unsanitary, hazardous or dangerous to his health and safety as deter-
mined under construction� safety, and health standards promulgated by
the Secretary of Labor. These requirements do not apply to the pur-
chases of supplies or materials or articles ordinarily available on
the open market, or contracts for transportation or transmission of
intelligence.
g. Contracts or agreem ents, the principal purpose of which is to create,
develop, or improve products, processes or methods; or for exploration
into fields which directly concern public health, safety, or welfare;
' or contracts in the field of science or technology in which there has
� been little significant experience outside of work funded by federal
'assistance, shall contain a notice to the effect that matters regard-
ing rights to inventions, and materials generated under the contract
or agreement are subject to the regulations issued by the federal
grantor agency and. the Grantee.
h. All contracts awarded by Grantee shall include a provisi_on to the
effect that the Grantee, Grantor, LEAA, and the Comptroller General of
the United States, or any of their duly authorized representatives,
" shall have access for purpose of audit and examination to any books,
documents, papers, and records of the contractor that are pertinent to
the grants received under Title 1. On all negotiated contracts
pertinent records are deemed to include all cost estimating and actual
cost data. �
i. Contracts and subgrants of amounts in excess of one hundred thousand
dollars ($100,000.00) shall contain a provision which requires the
recipient to agree to comply with all applicable standards, orders,
or regulations issued pursuant to the Clean Air Act of 1970. Viola-
tions shall be reported to LEAA and the Regional Office of the Envi-
ronmental Protection Agency.
17. Nonsupplantin�of Federal Funds
Grantee shall certify that federal funds have not been used to replace
state or local funds that would, in the absence of such federal aid, be
made available for law enforcement and criminal justice purposes.
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Certification should include evidence that grantee expenditures for law
enforcement, for the annual period c�vered, are at least as great as for
, the preceding year plus the average annual increment in such expenditures
for the past two, three, four, or five years (the length of the averaging
pe'riod to be left to Grantee option) .
Where such certification cannot be made and there is a reduced or unchang-
ed investment in law enforcement, there should be an explanation demon-
strating that the Grantee's reduced or uncfianged commitment would have
been necessary even if federal financial support had not been made avail-
able.
18. Clean Air Act Violations
In accord with the�provisions of the Clean Air Act , 42 U.S.C. 1857 et.
seq. , as amended by Public Law 91-604, and Executive Order 11602, sub-
grants or contracts will not be made to parties convicted of any offense
under the Clean Air Act.
19. Relocation Provisions
Any program unde.r wliicti LEAA financial assistance must be used to pay all
or part of the costs of any program or project which will result in dis-
placement of any person shall provide that:
� a. Fair and reasonable relocation payments and assistance shall be pro-
vided to or for displaced persons as are r.equired in such regulations
� as are issued by the Attorney General.
b. Relocation or assistance programs shall be provided for such persons
in accordance with such regulations issued by the Attorney General.
c. Within a reasonable period of time prior to displacement, decent,
safe and satisfactory replacement must be available to the displaced
person in accordance with such regulations as issued by the Attorney
General.
For amplification of the Relocation Provisions see LEAA Guideline Manual
M4100.1A, pages 28-30 and LEAA Guideline 4061.1A.
20. Criminal Penalties
I.n ,�cc•ordance with Part K , Sections 1101-1103 of the Act whoever embezzles,
willfully misapplies, steals or obtains by fraud any funds, assets, or
property which are the subject of a grant or contract or other form of
assistance pursuant to this title, whether received directly or indirectly
from the Administration, shall be fined not more than ten thousand dollars
($10,000.00) or imprisoned for not more than five (5) years, or both. Who-
ever knowingly and willfully falsifies, conceals or covers up by trick,
scheme, or device, any material fact in any application for assistance sub-
mitted pursuant to this title or in any record required to be maintained
- 12 -
' pursuant to this title shall be subject to prosecution under the provisions
of Section 1001 of Title 18, United States Code. Any law enforcement
, program or project underwritten, in whole or in part, by any grant, or
contract or other form of assistance pursuant to this title, whether"re-
ceived directly or indirectly from the Administration shall be subject to
the provisions of Section 371 of Title 18, United States Code.
21. Environmental Protection
Grantee shall not, and shall ensure that its subgrantees and contractors
shall not, as part of this grant project, undertake:
a. New construction projects;
. b. The renovation or modification of a facility which leads to an
increased occupancy of more than twenty five (25) persons;
c. The implementation of programs involving the use of pesticides and
other harmful chemicals;
d. The implementation of programs involving the use of microwaves or
radiation;
e. Research and technology whose anticipated or intended future applica-
tior. could be expected to have a potential effect on the environment;
or
f. 'Other actions which require the substantial commitment of resources or
trigger such a substantial commitment by another as detem►ined by the
responsible LEAA official to possibly have a significant effect on the
quality of the environment without first conducting an assessment of
environmental consequences as required by the National Environmental
Policy Act of 1969 (Public Law 91-190) and guidelines issued by the
Council on Environmental Quality and LEAA.
23. Medical Research and Psychosurgery
No part of this grant shall be used to provide any kind of support to
activities involving any aspect of psychosurgery or medical research with-
out the prior written approval of LEAA. •
24. Bud�et Act
This grant award, or any portion thereof, is conditional upon subsequent
congressional or executive action which may result from federal budget
deferral or recision actions pursuant to the authority contained in Sec-
tions 1012 (a) and 1013 (a) of the Congressional Budget and Impoundment
Control Act of 1974, 31 U.S.C. 1301, Public Law 93-344, 88 Stat. 297
(July 12, 1974) .
- 13 -
25. Safe Water Drinking Act
. The Safe Drinking Water Act, Public Law 93-523, 88 Stat. 1660, was enacted
to assure that the public is provided with safe drinking water. Section
1424 (e) of the Act is applicable to LEAA programs. It is provided that
if the Administrator of the Environmental Protection Agency determines
that an area has an aquifer (a water bearing stratum of permeable rock,
sand or gravel) which is the sole or principle drinking source for an area
and which if contaminated would create a significant hazard to public
health, he shall publish notice of that determination in the Federal
Register. After publication of such notice, no commitment of federal
financial assistance (through a grant, contract, loan guarantee, or other-
wise) may be entered into for any project which the EPA Administrator
determines may contaminate such an acquifer.
Accordingly, Grantee shall ensure that this grant project will have no
effect on an aquifer so designated by the EPA Administrator.
26. Applicability
By appropriate language incorporated in each grant, subgrant, contract,
subcontract, or other documents under which funds are to be disbursed, the
Grantee shall assure that these conditions apply to all recipients of
assistance.
. 27. Grant funds shall not be used for the following:
a. The purchase of equipment or hardware or the payment of personnel costs,
unless the costs of such purchases or payments incurred as an incidental
and nec�ssary part of a program�
b. Construction projects;
�. Acquisition of land;
d. Services, facilities, or personnel of the Central Intelligence Agency.
28. The Grantor may require the Grantee to .reimburse the Grantor for the Grantor's
portion of the cost of any equipment whose purchase was in connection with a
program or project governed by the Agreement at an acquisition of $100,000.00
or more, if the equipment has not been placed in use within one vear after
the date set at the time of purchase for the commencement o£ such use or ha� not
continued in use during its useful life. Grantor may at its option require
the Grantee to take appropriate measures to put such equipment into use.
,- 14 -
• ' SPECIAL CONDITIONS
For: Grant Number IE33141126980 _ -
Project Title Court Screen�i.nQ Unit
1. This aivard is subject to availability of funds in the Regional Planning
Unit Plan and allocation.
2. Grantee shall submit to Grantor for approval if appropriate revised budget
pages that reflect the a�aarded amounts. If budget changes alter the work
program or staffing pattern, revised pages reflecting these changes shall
also be submitted. These changes shall be submitted hy January 31, 1980.
3. The Grantee agrees that any public information materials, e.g. , project
brochures, program descriptions, press releases, etc. , will contain the
follo��ing wording: "Support for this project has been provided by the
Crime Control Planning Board, State of Plinnesota." Furtlier, the Grantee
agrees a copy of all such public inf.ormation materials �aill be provided
to the Clearinghouse and Technical Assistance Unit, Crime Control Planning;
Board.
4. Fringe benefits charged to the grant must be for actual costs incurred
' by the Grantee for staff of only this grant groject.
S. Grantee must submit revised goals to Grantor prior to January 31, 1980.
6. Grantee must submit a copy of all quarterly prooress reports to the Judicial
Planning Committee.
- 15 -
Grant Number �I33141126980
ProjecZ Title Court ScreeninP Unit
IN WITTIESS WHEREOF, the Grantor has caused this agreement to be duly
executed on its behalf and its seal to be hereunto fixed and the Grantee
has �aused the same to be duly executed on its behalf.
' GRA�\TEE: I have read and I agree
APPROVED: to all of the above provisions of
this agreement
Commissioner of Administration By
BY
Date
Title
l�PPROVED AS TO FORM AI`D E�ECUTION Date
THIS DATE OF
19
STATE OF MI;v'\ESOTA by and through
the Crime Control Planning Board.
ATTOILVEY GENERAL By
STATE OF �fINivF.SOTA Titl.e Grants Administrator
�y_ IIa t e
Titl.e
- 16 -
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The reduction in funding may ��educe the number of cases handled b;� the unit.
lti�e Ure looki�;g for oti�cr funds �ind if ��;�� �re noi: ��hle to obtain the�,�, the
caseload t��ill most likcly �e r�educed by �lii�iinatirg thc t��affic cases.
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