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274308 WFIITE — CITY CLERK PINK — FINANCE G I TY O F SA I NT PA U L � CANARV — DEPARTMENT COUI1C11 Y �� BLUE — MAVOR File NO. ����� '��� � , Council Resolution Presented By � Referred To Committee: Date Out of Committee By Date RESOLVED, that upon the recommendation of the Mayor and pursuant to Section 10.07.4 of the Charter of the City of Saint Paul, there is hereby transferred the following in the 1980 budget: Froma Gdneral Government Accounts Contingent Reserve-General 09060-536-000 Transfer or Contribution to Budget Fund $5 46 To: Department of Police Aclministrative Division 04000-111-000 Salaries �$5,�2�46 A ved funding: Ap roved: _� -�' t . . COU[VC[LMEN�� ��"/$O ►�� — Yeas MCMAf�ai� Nays Requested by Department of: _�� �„�;�,�,,, In Favor Hunt Levine _�__ A gai n s t BY Maddox Showalter ,. Tedesc ��� �, 2i ���� Form Approved b City Attorney Adopted ouncil: Date Ce ied Pass d ou . Secretary BY y • tapprove vor. Date _ 80 Appro e y Mayor for S mis �ion to Council � By BY i����Li... .LiI . , s.. i.J ._ —'.`l . • . , � -, -, . , � � � , . „ t`�s v�,.�1 . '0_�0,,�0, ,, CITY OF SAINT PAUL �o �� DEPARTMENT OF POLICE E` "'���� '� R. H. Rowan, Chief of Police � �4°'� ^ 101 East Tenth Street ,,`�°� Saint Paul,Minnesota 55101 GEORGE LATIMER 6�2"291'���� MAYOR December 31 , 1979 � � � !� � : vp �1 D �a� 3 ��� Mr. Richard Schroeder �0►'��'� QF� Budget Director Office of the Mayor 347 C i ty Ha I I St. Paul, Minnesota Mr. Schroeder: The attachment sets out the problem. I am requesting that your office review the issue and that we be given an opportunity to appear before the Finance and Management Subcommittee in the first part of January in an effort to achieve the goals set forth. $incerely, � �. Richard H. Rowan CHIEF OF POLICE RHR:ch cc: Management Team O . � ' ' �� ' ' ' ' , � ' WATCH COMMANDER FUNCTION The purpose of this memo is to set in motion an effort to restore one of the Captains positions which were eliminated from the 1980 budget. These two positions were used as part of the complement of five Captains assigned to the Watch Commander function during 1979. The Watch Commander function has been reviewed at least annually since 1976. During that time, a r�umber of recommendations have been developed in response to questions raised about the need for such a function and its staffing patterns. Originally, the Watch Commander (Captain's Office) was staffed with sufficient personnel to cover the office fully - 365 days a year. In response to pressure for justification on that basis, the Department changed its around-the-clock concept to coverage during those hours not normally recognized as office hours. The Watch Commander function was reassigned to afternoons, midnights and on weekends and holidays around-the-clock. The thinkir�g being that during regular office hours, the individual unit supervisor could be coruulted should a specific problem occur. In subsequent budget reviews, an idea to further eliminate the need facassigned personnel to the Captain's Office w�as discussed and the Management Team agreed to addifiior�al schedule modification which resulted in elimination of two Captain positiorr�ss for 1980 and the ir�volvement of all ranks of Lieutenant and Captain in the Watch Commander function through the use of a duty roster system. Within that scheme, all Lieutenants and Captair�s (excluding the three Watch Commanders) have their names placed on a moving roster. As their name comes to the top of the list, they are required to take the next opening in the Watch Commander's Office, be it afternoons, midnights or one of the shifis open on a weekend or holiday. The individual so assigned is not authorized overtime, but ir�.stead is required to make adjustments in his regular schedule to cover his Watch Commander assignment. The Watch Commander function, as described, is presently operational weekdays from 1500 to 0700 hours and 24 hours on weekends and holidays. Three Captairis are permanently assigned with the described duty roster concept serving to fill the open times in the schedule. I should pointout thct the Department has two Captairrvacancies not filled due to the 1980 plans b eliminate two Captain positions in the Watch Commander's Office. The pressure for restoration of tl�e positions is increasing for these reasons: 1) the Ranking Officers who have Unit responsibility argue that it interferes with the continuity of their primary respor�sibilities, 2) the assignment schedule makes it difficult to keep abreast of change with the result that roster replacements are not always comfortable the right decision is being made, 3) if the function is justified then it should be properly staffed, 4) duty roster sMffing is a subtle way of short-stopping promotional opporivnities, thus denying career development and 5) a negative attitude on the part of the Watch Commander may foster more problems, rather than eliminating the opportunity for problems to occur, a prime purpose of the function. If we look at all of the arguments, the one which seems to be the most effective and pragmatic is the argument if it is justified, staff it! If it isn't, don't! For at no time has the discussion of the Watch Commander's Office reached to a conclusion of elimination. The arguments, for the most part, center on duplication and rank structure. Thus, the argument that if it is justified, staff it, is a compelling one. , . . � . - � . . ' - Watch Commander Function Page 2 If one were to construe the Watch Commanders assignment in that light, the position would require an assignment of 6,672 hours - 832 hours for weekends and 5,840 for hours not considered to be "regular" office hours. Under normal circumstances, a Watch Commander is available for 1 ,792 hours annually. If we operate under the assumption set forth in the preceding paragraphs, then it would be necessary ro assign four (4) Watch Commanders to the function, recognizing that 504 hours might still be duplicative. It also means the Department may need to continue a duty roster to cover the unscheduled vacancies in the Watch Commander function. Given the issues involved in the Watch Commander function, it seems to make sense to resi+ore some internal scheduling capacity to the Watch Commander function. Therefore, the Department is requesting the funds for reinstatement of one position of Captain for 1980 assignment to the Watch Commander function with the understanding a definitive plan for the resolution of the Watch Commander issue will be presented to the Finance and Management Subcommittee prior to June 30, 1980 for action in 1981 . �..���'��t �_l�� �)�t1..��.'�.�>'.' .�iC.�1.�1..L.�.!.� _ r'��' t\� , . • O��l.��1��.['� �i, r�.�f l�'. O.sa�t.�.l. i�l'dl�I�)=�.i : . � �fu 9 7� 1,:z'!� . . '�.%:` ��.•�•� t• \` . . , . . . . �� - �. � , •� �'� I � i��iy� •� �'.�� .. s . . � . �•����.� ` f:-:' D��� . January 14, 1980 ��`-.�'�:. -�'� . '`� .:.:-.. . , � C. � ��'i �l s ��� � � %,;,.�- � i i. :� � �� i e � - � p : �ain� Puui Gi��t �vun�il _d� . �i; ��'t;j = C 0;�3 iil E�T��. O i7 FINANCE, MANAGEMENT AND �ERSONNEL � . . ' . .. RUBY HUN7 �'',�cnoirmcrn9rnai:es fihe fotl�:�rinc � . . � ;- rzpori' an C.F_ .. �� � Ordinctr�ce - - • � � � � - �4) .X� Reso�c�'ri�n� � • � . . . . � � . ° [� O�t�.�r � . . . • . 1liL� : . - ' � . . The Finance Committee, a� its: meeting of January 14, 1980, recommended approval �. ' of the .follawing: � � . - � � � 1 . • Resolution establishing new.title of Attorney VII in Grade 33 of •the unclassified service:� (10485-RH� � . � _ � . _ . 5. Resoluti.on �establishing title of Clerk IVin Grade 22 of Section 3.B �.Clerical • Group�) of the Civil Service �Rules and also establishing class spe�cs �'or this title ' • � �tn Secti on 32 of the .Civi 1 Servi ce �ul es. (10550-RH). . � � , � � �6. Resolution. transferring funds from contingent reserve of $10,673 to tMe Persorinel .. � , . btvision 'to restore a cierk that was deleted during budget hearings. � . � . . . � . - . _ . . � � 7. 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