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274172 VNHITE - CITV CLERK 1 , � PINK - FINANCE (Community COUnCll CANARV - DEPARTMENT GITY OF SAINT PAIIL � BLUE - MAVOR Development) � F'le N�O. . . -������- Council Resolution Presented By Referred To Committee: Date Out of Committee By Date � i WHEREAS, staff of the Department of Planning and Economic Development (PED) � and representatives of the six Identified Treatment Areas (ITA's) have completed � a joint evaluation of the ITA funding and staffing provided in 1979 and � � o projection for 1980; and U �I-> �, s WHEREAS, there is need at this time to provide additional funding for the W o ITA's for 1980 consistent with the results of the recently-completed joint � evaluation; now, therefore, be it � � � � � � RESOLVED, that upon the recommendation of the Mayor, the Council of the °° City of Saint Paul does hereby approve the following amendments to the Corrnnunity Development Block Grant Year V Program in order to provide up to $9,500 in funding for staff for each of the six ITA's in 1980. Current Increase Amended Project or Activity Budget (Decrease) Total � � Unspecified Contingency $382,599 ($57,000) $325,599 o a� +� � o, ITA Staff for 1980 -0- 57,000 57,000 - s � r C ° � and be i t � c �s �� ° �, FURTHER RESOLVED, that it is the intention of the City Council to reduce � City funding for each ITA in 1981 by at least 25%; and be it � •� ., �r FINALLY RESOLVED, that the Czty Council will be willing to discuss any �' j. specia] needs for assistance that may arise as a result of the 25% reduction. \ s,, o � � c +� . � a� 0 � COUNCILMEN Requested by Department of: Yeas Nays � Ho2Za PED: Community Development Division Hunt �- In Favor Levi�te � ���1/ ' Ma_!ciox _ __ Against _ BY M c i.�i.�;�n n � � Showeli�r Tedesco Form Approv City Attorney Adopted by Council: Date QEC 2 n ��� Certified P s� Council retar BY , g�. Appr ve ;Vlavor: Date DEC 2 1 i97g Ap ove a or for Submi ion to Council By BY . �=� _������"Zr��,-- �LISF4ED ��� �� 197� . �:�,."� �� JA �� r ..��� � ��� � ;�, --�::� �, CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM To: Mayor George Latimer From: Mr. William Q. Patton�'�°" , , Administrator of Community Development Date: December 13, 1979 Re: Recommendation for Continued 1980 Funding for the CD Year V ITA Staff In January 1979, the City Council approved the establishment of six (6) ITA's as part of the Three-Year Community Development and Housing Plan: 1 . Cliff Street ITA (District 9); 2. Arundel-Galtier ITA (District 7); 3. West Side ITA (District 3) ; 4. Rice Street-Lewis Park ITA (District 6) ; 5. Railroad Island ITA (District 5); and 6. Margaret-Sibley ITA (District 4). Each of these six ITA's were allocated an additional $6,000 in their citizen participation budgets in March 1979. These funds were to be used to support community organization staff, planning and other activities directly associated with the implementation of the ITA. The $6,000 allocation covered the period April 1 , 1979 through December 31 , 1979. Continued funding for 1980 would then be determined by means of a joint (i.e. , City-district) evaluation. The joint evaluation was conducted on Monday, December 3, 1979. During this evaluation session, each of the six (6) districts were allotted 20 minutes to describe their ITA staff's 1979 accomplishments and their 1980 projections. , On Wednesday, December 5, 1979, the group reconvened to agree upon a joint recommendation. In addition to the evaluation session, ITA staff has supplied the City with two progress reports. The first reporting period covered April 1 , 1979 through September 15, 1979; the second reporting period covered September 15, 1979 through November 15, 1979, with a 1980 Goal Statement as an addendum. Each district's ITA staff activities were based on three general objectives: (1 ) creation of an ITA Citizen's Committee; (2) increasing resident awareness; and (3) implementing the ITA program. Consequently, many of the activities implemented and/or coordinated by the ITA staff persons in all the districts were quite similar. For example, the creation of an ITA Citizen's Committee involved direct contact with residents, coordinating meetings, follow-up, and so on. Similarly, increasing resident awareness involved a series of informational 2 s,,.,���,.;. h • ��� materials placed in neighborhood newspapers, flyers, ads, door knocking, and various other communication activities. The objective dealing with the ITA program's implementation generally focused on each ITA's specific projects. Consequently, the activities related to this objective varied according to each district. While there was no doubt that each ITA staff person had been heavily involved and active in the ITA, there were some activities that were noted as being signiflcant accomplishments: 1 . organizing block clubs, the ITA Committee, and the ITA Committee Task Forces; 2. involving ITA residents and increasing their desire to participate in the ITA program; 3. coordinating the efforts of the East Side Development Company (District 5); and 4. organizing residents to participate in neighborhood projects such as "Clean Sweep. . .", "Pick-Up Picnic." Based on our knowledge of each ITA staff's current activities, as well as additional input and information supplied to us from the various ITA communities, we believe that each ITA has made considerable progress toward meeting their goals. In effect, the ITA program, as envisioned by you and the City Council , is working. The staff people supporting the ITA effort are, at this time, essential to the continued success of the program. We believe the ITA staff have been very effective in involving local residents in the ITA program. ITA residents participate as ITA Committee members, task force members and block workers. It appears that through direct and indirect contact with residents by ITA staff, each district's interest in rehabilitation has increased. Moreover, ITA residents have taken an active part in the development and implementation of various other projects related to the ITA. Recammendations We, therefore, recorr�nend continued 1980 funding for staff for all six ITA's in the amount of $9,500 per ITA for the period January 1 through December 31 , 1980. The total appropriation for ITA staff in 1980 would be $57,000. We further recorr�nend that the $9,50Q district allocation be included as a separate line item in each district's citizen participation budget. This allocation is made for the express purpose of ITA staff salary. (If an ITA Committee wishes to spend any of its allocation on other related costs, it must obtain prior written approval from the Cori�nnunity Development Division. ) Each ITA's progress and future needs will vary during the course of the coming year. We reeommend that no more than $42,000 (approximately $7,000 per ITA) be provided by the City for 1981 ITA staff funding. This figure represents a 25 percent reduction in the recomnended level of funding for 1980. Therefore, � w • -3- it is important that City staff, ITA staff, and ITA committees develop specific evaluation criteria for determining individual funding recommendations for 1981 . These criteria will be used in the next joint evaluation and will take into account the different needs and resources of each individual ITA. An ITA staff monitoring procedure has been established and is currently being used. This procedure should be continued and coordinated to match other City reporting timelines to provide data on the ITA's. In addition to the preceding recommendations for 1980, City staff is also recommending at least a 25% reduction in funding for the ITA's in 1981 for the following reasons: 1 . Staff has always felt that the majority of the organizing and publicity work would be required during the first two years of the program and that after two years the need for staff would diminish; 2. One of the keys to success of an ITA is a strong and active citizen's comnittee. With the establishment of an independent citizen's ITA Committee, the reliance on staff to implement the ITA program should be reduced; 3. Staff has always felt that the job of organizing an ITA was essentially a part-time temporary position. By imposing the 25% limit at this time, we have set a goal to meet and have a year in which to prepare for it. In conclusion, City staff would ask that the goal of the 25% reduction in funding for the ITA's in 1981 be made part of the City Council resolution that appropriates the funding for 1980. We would, however, accept language that would allow for exceptions to the 25% limit for extenuating circumstances. If you have any questions regarding our recommendations, please do not hesitate to contact me. WQP/klk Enc. cc: Rick Beeson Terry McNellis Mary Brau Jan Pelletier Colin Flood Larry Soderholm Doug Ford Gary Stout Beverley Hawkins Robert Kessler CD V ITA/District Representatives � � t1 � r r� � '"s � � !�ri i�j j �•� `� %� %� l�'l ! � �..J 1 i I . x� �� �'��� �~ • � i p : �ain� °�.�ul Ct:� �ouncii -_ . ��? �} �t;] : C o;"?'t i i�!�f{'� O t t FINANCE, MANAGEMENT AND PERSONNEL • � RUBY HUNT �,�,�haifinen, mcr:�s fihe roil�:�inc� � � � . repori� on C.F. � Orclinnnce � . . � � . [� ;te5oi�.�'rj�n . . . � - -. . . ' �} o+r.�r � - � . � lil...� : . . " ._ � , � The Finance Corimittee, at their meeting of December 17, 1979, recommended approval qf the following: � � � � � � 1 . ' Resolution revising specifications for Power Shovel Operator. (10469-RH).� 2. Resoluti�on revising specific�ation for title of Heavy Equipment �Operator.t10470-RH). . 3. Resolution establishing.title .of Revo'Iving Power Equipment Operator. (10471=RH). ' 4. Resolution establishing rate of pay of $10.03 for title of Revo7ving -Power(10472=RH) . . Equipment Operator. . � .� . � • � ' 5. Resolution changing grade and bargaining unit for Supervising Dental Hygienist . � � from Grade 34 of Technical Bargaining Unit to Grade 7 of Prof/Admin. S n __ ___ . . . . ������-�x). � � 6. Res.olution estab'lishing title and class specs of Affirmative •Action Recruiter in � Grade ll of Section 3.J .(Prof/Admin. Non-Supv. Group). �10474-RH). �. 7. Resolutaon transfer�ing funds from 1979 conting�ncy reserve to Special Elections . � in amount of $7213 to fund special election in pistrict 66 on December 18, 1979.. 8. Reso'Fution transferring f�ands from 1979 contingency reserve to Uepartment of Public Works to provide local matching funds for federal grant for refuse-energy - � district heating in amount of.$24,723. � � � 9. Resolution setting up.the 1980 Residential Street Paving Program. �10. Resolution allocating $57,000 to fund staff for the six TTA's in 1980. � - - � 1T. Approval of resolution to be prepared in �January, 1980,� res�oring posit�.�arr___..- .- " - of Clerk-7ypist in Police bepartment. . � • � - l2. Approval of resolution �o be.prepared in January, 1�980 tr.ansferring $32,266 � � • . to prov.ide additional local funding to fully fund the:Court Screening Unit for �1�80. ' . . ' . 13. Approval of "resolution to be prepared in JANUARY, 1980, authorizing i/2 � : -'_ - Full Time Employee in Treasury Division.. . � . 5�:�'F�:;"i�: FI.C:>;. S:11:�1� 1':�[�.�, :•I�ti�.:�i e.t S�ti`: : . i[..`,%.L _ ; �M �1: 12/'�t$�� r�. ' Rev. • 9f8176 , . , � �, _ EXPLA�ATI4N OF At�tl� ISTRATIVE OR�fERS, RE L , R N S . - ��� Qate: �?ecember 13, 1979 } 't0•: MAYO!R GEt��E LATIMER . ,Ar-� : FR. �t. `��LIIAM Q, PAnQN`� +`�� RE: �IPP�tQV�4L` QF �11Pf.DING -f�R ITA STA�F IN 1980 �~ _ . . . . . . z,� . . � �. � - . . � . � � . . - . . .,` . . , . ,,.. . .. . . _ . .. . . � . �,� . . . • . . - . . . .; ...: � ..`� ,': . : . . . . . . . . . . � . .;..;....� . .. �. � . . � � . .. � .. � . . _. . ; -... � . . . �.: -�. �� Y k , .t3` :' .'�- � _ �_ . � . . .. . :- .��� .. . . '� , : . .;.. , } . ... ' . - ", �. . . .. . . . . .� . .. �. � ' , . �_.�. . �� .",. � . ' . . . � . . . ... . . . : . � �. � " . , . . ' .._ ' . ��. . . _ .:.� . . . � � . . . . . -" _ .. `4. t ��I�T;��l� ��QU�'�'�py Ap�eva't of allocation of ��,000 �n CD Year V funds f�r ITA �. :, , � . , .<�. . , ,. ,:. : � :s�ffi ��s �n '#9�t:��9��� pe� �ach ofi tMe six; ITA's) . . e. ; . , , `' �� ; ��� ,. � ," �,h�' ,. . , � .. . ,. ._ - . . .. � �, 5 , , , � � �.• r-.. , : ;; � � A�, �� ` � #�D R�fiIQ�F�ktE FOR TNIS ACTION: This re�uest for funds is bas�d on ��- � � �� _ M '1 !/Nb1YY� ! r 1�Nr .� .`, :.; . .. ... � . . � . - . � .. t . . .. . ; .- ' ' :��. � . . . ' .' ��� re�r�1 ts af a recer�tly compl eted joi nt eval uatio� between City s�arff and rep�!es�rr��t���� : � � �. _. � � _< K;! � . . . . . . .. . .. f of th� ITA's. Funds are needed to conti�ue the� prc�gress of the ITA Prc��ram. _ 4t � , . . . � � ..�� �_ . �. r . � , �. , _ , ; , � �� r. _ , - , . � , ; . , , , ,'_ , x- . � �.� _ ,F� ;°n �: ATTACt�lE#T�: Rect�mnendatians for cantinued fun�ing frt�n the Ar�inistrator of {��� _ � � Canmunity Development; C�tuncil R�s�lution. `� : � . �� �; ; � ..