01-1159Council File # p � — \\Sq
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CITY
Presented
Referred To
Green Sheet # 62918
Committee Daze
1 An Administrative Resolution amending the Salary
2 Flan and Rates of Compensation by changing the rate of
3 pay for the Valuation and Assessment Engineer class.
�
5
RESOLVED, that the compensation for the classification titled Valuation and Assessment Engineer
be changed from that as set forth in Grade 28, to that set forth in grade 30, of the Saint Paui Supervisors
Organization (SPSO), Bazgaining Unit 09, Salary Schedule, and be it
FURTHER RESOLVED, that the effective date of this resolufion shall be the first pay period
following its passage and approval.
Requested by Department of.
Office of Human Resources
BY� �� •��
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Form Approved by City Attorney
By: C\�� I.e�,,' �!� 1
Adoption Certified by Council Secretary
BY= � �- t"y..�—�_4.-
Approved by Mayor: Date � �� ��
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By:
RESOLUTION
SAINT PAUL, MINNESOTA
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Approved by Ma or for Submission to Council
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Adopted by Council: Date � �_' 1 �. � o\
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DEPARTMENT/OFFICFICOUNCII.:
Human Resources
CONTACI' PERSON & PHONE:
7ohn Shockley 266-6482
M[J5C BE ON COUNCII,AC.ENDA BY (DATL+�
As soon as possible
TOTAL#OFSIGNATURE
ACl'ION REQUESTED:
°`'TE m��'� � GREEN SHEET
10-11-01
No.: 62918 OI -1\39
� sm7nvna� . n�nxrarmaxE
1 DEPARTMENI D�G�6, 4 CRYCOUNCd
ASSIGNED 2C[iYATI'ORNEY �"�L'IfYCLERK
I�IAfBEf[FOR
ROUTING FltlANCW,SERVDIR_ FWANCIAI.SERV/ACCIC
3MAYOR(ORASSf.)
P ALL IACATTONS FOR SiGNATURE�
Approval of a resolurion changing the rate of pay for the class titled Valuation and Assessment Engineer &om grade
28 to grade 30 of the Saint Paul Supervisors Organization Salary Schedule.
RECOM.�NDATtONS: APPro�e �A) ��� B)
_PLANNtNG COMIvIISSION
Cffi CAMIvIlITEE
CI�'IL SERVICE COMbIISSION
PERSONAL SERVICE CONTRACTS M[7ST ANSWER THE FOLiAVPIn'G QUESTfONS:
l. flaclhiipersoNfumeverwmkedwderacontmctforthisdepaztmwt?
Yes No
2. Hasttdsperson/fvmevabemaeityemployee?
Yo No
3. Does this pe�soNfumpossas a skill not no�mally possessed by a�y cwirnc ciry uuployee?
Yes No
4. Is tlds persodfirtn a targeted vendoY+
Yes No
E�laiwatl yesanawe�s onaepscate sheM and atfach to grecrt sheet
INITIATING PROBLEM, ISSUF OPPORTUNII'1 (Whq What, When, Where, Why):
The Department of Technology and Management Services requested that a compensation study be conducted of the
Valuation and Assessment Engineer class. This is a single position classification. This resolution implements the
results of that study. Since this position was last studied for appropriate compensation, the position has been "
assigned additionai duties of managing the Design Section that was formerly a part of the Office of LIEP. Also the
position is now responsible for overseeing the environmentai clean up of varioxs City owned properly, and the
obtaining of State and Federal funding for certain capital improvements. The positioA was studied using the City's
QES job evaluation system which assists in determining the internal hierarchy of jobs in the City. The study
revealed that the Valuation and Assessment Engineer class should be placed in grade 30 of the Saint Paul
Schedule.
ADVANTAGESIFAYPROVED:
Equitable compensation commensurate with the level of duties and responsibilities of the positions will be
established.
DISADVANTAGES TF APPROVED:
None. Salary costs have b een budgeted. This is approximately a 5.7% salary in c re ase f t he in
DISADVANTAGES IF NOT APPROVED:
Equitable compensation will not be established.
TOTAL AMOUNT OF TRANSACI'ION:
FUNDING SOURCE:
FINANCIAL INFORMATION: (LXPL4i1�
G:\SharedU�IRCOMMONVSHOCKLEI'1TMS.
COS1`/REVENUE BUDGETED: Approrimately $5,000 a year i�crease in salary
ACTIVITY NUMBER:
C�s�nc�� f��s��r�� �°��#��
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Classification and Compensation Study Report
��dY)
Class Studied: Valuation and Assessment Engineer
Persons Co�acted: Incumbent, Peter VVhite
Supervisor, Peter Hames
Date Studied: June 5, 2001 and 7une 7, 2001, August 30, 2001
Studied By John H. Shockley
Approval of The Director Of Human Resources
Background
�-601
On May 16, 2001, a detennu�ation notice was sent to the D'uector of the Department of Technology and
Management Services ('I'MS) indicating that the Valuation and Assessment Engineer position had been
studied and the determivation had been made that this single incumbent classification should remain .
compensated in grade 28 ofthe SPSO salary ranges. On May 24, 2001, the Office ofHuman Resources
received a memorandum from the TMS Director indicating that he did not agree with the conclusion
reached in the determination and wished to appeai. The TMS Director also indicated when contacted
regarding the appeal process that he would like to be interviewed for lris input regazding the incumbenYs
position. The incumbent also disagreed with the findings and stated that the initiai study did not adequately
address the efFects the addition of the responsibilities of managing the Design Section that was formerly a
part of the Office of LIEP, the environmental clean up of various city owned lands, and the obtaining of
State and Federal funding for certain capital improvements, had on the intemal value of lus position. The
incumbent provided additional information zegazding his position in an interview on June 7, 2001 and in
another on Au�aust 30, 2001. Additional, information was also provided by the TMS Director to further
assist in evaluating this position.
Studv Cotnponents
• Interviews with the incumbent
• Ixrterviews with the supervisor
• Review of additional information provided including comparison data and an organizational chart
• Review of the Job Profile that was originally submitted
• Comparisons with other divisions manager positions
• Thorough QES Analysis
Position Descriotion
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This position performs highly responsible managerial work in providing leaderslup and direcrionto the Real
Estate Division of the Department of Technology and Manaoement Services. The Real Estate Division
functions include assessments, collections, determining space needs and insurance needs. The Division also
provides advice to City managers, the Mayor, and the Council on spreading and Ieveraging assessments,
and in determining the monetary awards for property acquisitions. Further, the Division provides
management of City owned buildings and other property as well as facility planning and design services. Tn
addition, the Division is responsible for oversite of environmental clean up of city owned properry specified
as contaminated by the Mim�esota Pollurion control Agency. Finally, the Division provides grant writing
O � - �\51
services in obtaining State and Federal funding for certain capital improvements.
In regard to supervision, the position in question works under the general policy direction of the Director of
Technology and Management Services (TMS). The position provides general supervision and policy
direction to subordinate section supervisors, professional, technicaS, administrative support employees, and
private contractors.
As to the minnnum qualifications for this single position classification, incumbents aze required to have a
bachelor's degree in azclutecture, civil engineering, urban planning, or real�state and ten years' eacperience
in real property valuation and building appraisal work in a responsibie capacity, at least five years of such
ea�perience must l�ave been as a supervisor or they must have had similaz experience as a practicing
azclutect, azclutectural engineer or civil engineer in an urban environment with responsibility for land and
property value issues.
Comparisons
The duties and responsibilities of the posirion in question were compared to the class specificarions and job
profiles of the other division manager positions in TMS and division manager positions in Public Works
and the Water Utiliry.
Division Manager positions in TMS:
Cable communications Officer
Tlus single posirion class performs responsible professional and managerial work in the
admiuistration of the Ciry's Cable franchise, cable television programming, and cable
telecommunications operations. The position is the City's expert on cabie television franchise
operations and cable telecommunications issues. This position manages a small division of TMS.
The posirion requires a bachelor's degree in a communications field and five years of related
mauagement experience. The class is assigned to SPSO grade 24. This position has less of au
organizational impact than the position in quesrion and requires a more limited lrnowledge base
than required of the position in question.
IS Division Mana�er
Formerly, this position was allocated to a class called Manager of Data Processing. The ciurent
position is responsible for managing the City Information Services Division(IS). The Mana.aer of
Data Processing class is currently assigned to SPSO grade 30, however, the curreut incumbent is
receiving out of title pay in Non-Represented Ciry Managers grade 33. This was done as an
interim measure wrtil a final determination is made regarding the appropriate orgauizational
structure of IS and its place within the City's overall organizational structure. The IS Division is
lazger than that managed by the position in question. In addition, there aze external market f-actors
impacting the compensation level of the information technology mansgement positions
Purchasin� Svstems Mana2er
Tlus single position class manages the combined City of St. Paul and the Ramsey County
purchasing program. 17�e position directs the purchase of cost effecrive materials, supplies,
equipment and services for all City and Counry organizational units. This class is assigned to
SPSO grade 29. Incumbents are required to have, at least, a bachelor's degree in public or
business adnvnistration, organizarional development or planning, and ten years of related
experience. Tlus position requires more limited imowledge base than the position in question.
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Also, tlris position is focused in one prograzn azea wlule the position in question has a more variety
of programs to ma�e.
Treasurv Manager
This single position class is currendy vacant. The functions of ihis position are under the spaa of
control of the Duector of TMS. The position had responsibility for ma.+ag+na the city's
im�estments, cash flow, and debt issuance. It supervised the receipt, disbursement, banldng, and
protection of all money and securities received by the city. While the position managed a very
small division, #he work of the division had a great impact on the organization. The class is
assigned to SPSO grade 29. lncumbents would be required to have, at least, a bachelor's degree in
accounting, fmauce, 6usiness or public administration and five years of related e�cperience
including financial investment and debt service eacperience. The scope of this position has a more
limited focus than that of the position in question.
Risk ManaEer
This single posirion class manages the City's Risk Management functions which include,
insurance, workers compensation, safety, unemploymetrt compensation, and employee insurance
benefits. 17ais class is assigned to Non-Represented Ciry Manager's grade 29 because of its
confidentiat status in collective bazgaining. Incumbents aze reguired to have, at least, a bachelor's
degree and five years of related progressively responsible professional experience. This position
requires a more limited ]rnowledge base than that required of the position in question.
The incumbent asked that his position also be compared to the Assistant City Engineer class and also the
Division Manager- Water Utiliry class which are assigned to SPSO grade 30.
Assistant Citv En�ineer
Positions allocated to this class manage divisions of the DeQartment of Public Works such as
Sewers, Bridges, Streets, etc. These posirions manage divisions such as Sewers, 5ueets, and
Bridges, with ongoing programs and projects which impact the City's infi'astructure. Incumbents
aze required to have, at least, a bachelor's degree in engineering and eight years of Civil
Engineering experience at least three years of which must have been at the Civii Engineer III level.
They must also haue registered professional engineering certification from the State of Minnesota.
They also require professional engineering certification. Tkiese positions require education and
experience similaz to that of the position in question. The programs and projects managed by these
positions have a similar impact on City as those managed by the position in question.
Division Manaaer - Water Utilitv
Posirions allocated to this class provide direction to divisions of the Saint Paul Regional Water
Services (SPRWS) which serves the City and many of its suburbs. The divisions impact the
provision of a safe and continuous supply of treated water. They also deal with land matters,
permits, special projects, emergencies, materials, and a variety of equipment use. Incumbents are
required to l�zue, at least, a bachelor's degree in Civil Engineering and over ten years of
progressively responsible Civil Engineer eacperience. They must also be registered professional
engineers by the State of Minnesota. They are also required to haue a Water Systems Operator's
Certificate from the State of Minnesota Pollution Control Agency. These posiuons have a similaz
level responsibility as the position in question.
O � .11.5�
OES Analysis
The appropriate campensation ofthis position is contingent upon the application ofthe QES job evaluarion
tool. The information provided by the incumbent and especially lus supervisor regarding the nature and
scope of the position, as well as the added management responsibilities for the Design Section, the
environmental clean up activities, and the grant writing in order to obtain capital improvement funds, were
wnsidered in a new evaluation of the position. This information was compared to the QES definitions and
the factor awards were compazed with those of other City job classifications. The result was a change in
the factor awards as follows:
1. For the factor of Knowledge Required which measures the lmowledge a worker must possess to do
acceptable work, the award should change from a level eight to a level nine. The level eight dafinition
requires an advanced lmowledge of a field of work or study, and sufficient comprehension to regulazly
perform unusual or lrighly difficult assignments in the fieid. The level nine definition requires a
comprehensive Imowledge of a field of work or study, and sufficient comprehension to perform expert work
involving the development of new techniques and approaches covering broad aspects of the field; or to
resolve matters through novel interpretations of existing principles and concepts. According to the
information provided by the incumbent and his departmenf director, tlus position is the City's expert in
matters of detemiining and spreading of assessments for local improvements such as pavings, sewers, and
streets. The position I�as full responsibility for the results in the preparation of plans and estimates , tlie
determination of damages for the taking of privately owned properry for public use under condemnation
proceedings. In addition, the position has had to acquire additional e�cpertise regarding rivo new
professional disciplines of azchitecturat design and environmental engineering in managing the Design
Section and the environmental cleanup of the City's currently owned and recently acquired properry. A
majority of the other TMS division managers positions haue been awarded an eight level for the factor of
Knowledge required, but the TMS director indicated that the nature of work performed by this position is
of a greater scope and difficulty than that of the other division tnanagers. This would support the level nine
awazd.
2. For the QES factor of Mental Effort, the award should be changed from a level four to a level five.
T1us factor measures work in terms of its mental requirements. T�e four level for the Mental Effort factor
is defined as work consisting of activities which aze unusual or nonstandard and information must be
developed through specialized methods of analysis. Decisions would involve the assessmem of concrete as
weIl as abstract matters such as issues, concems and views of others. The level five is defined as work
consisting of a broad range of activities within a field and information must be developed through intensive
analysis of many different aspects. Decisions involve new designs or major areas of uncertainty and
alternatives require cazeful probing assessment to determine iheir probable effects. This posirion is now
responsible for the Design Section which recommends changes to city owned buIldings based on tenant and
developer needs. The posirion is also involved in the environmental clean up of contaminated city owned
property. These two new azeas have increased the mental effort required of the position meeting the five
level definition. Also the other TMS Division Managers with similaz point levels have been awazded a five
level for the factor of Mental Effort.
3. The Hazards and Stress factor measures hazards present in the work and deadlines which create stress
and the frequency of occurrence. This position has been awazded a level three because of the exposure to
risks requiring safety equipment and the stress present in adjusting plans, schedules, and deadlines to meet
frequently changiug requirements. The study revealed that the level three award should be occasional and
not regular.
vt-«s9
4. Surroundings is a factor that measures the discomforts or uupleasantness of the work environmex�t and
the frequency of exposure to same. Previously tivs position had been awarded a level two on a regulaz
basis. Level two is defined as a work environme� that involves some discomfort or unpleasaniness such as
moderate levels of noise, dampness, vibration, dust, dirt, or odors: or constraints in the continuous
operation of a piece of equipment This study revealed that the position in question is only occasionally
eaposed to the work environmern described instead of regvlazly.
The new evaluation of t6e position in question supports assigning the position to grade 30 of the
SPSO salary ranges.
Recommendation
It is recommended that the Valuation and Assessment Engineer class be reassigned from SPSO grade 28 to
SPSO grade 30. It is further recommended that the class sgecification be updated to reflect the addition of
the new responsibiliries for managing the Design Section, the environmental clean up of City owned
property, and the oversight of obtaiuiug State and Federal funding for capital improvements. It is further
recommended that following implementation of the grade change, the Department of TMS should consider
changing the name of t�e class to Valuation and Assessment Division Manager. T'his is reconunended to
emphasize the curreut focus of the position, which is on management and not engineering.
G:VShared�BC1WPFII,ESVSHOCBI.E1'�vatuation and assess�nent rnginee2.wpd
PROPOSED TTTLE OF CLASS: Code: 439A
VALUATIONANDASSESSMEI3TS BU: 09 �,
ENGINEER
Effective:
DESCRIPTION OF WORK
General Statement of Daties:
Performs highly responsible managerial and adminisharive work in overseeing the Real Estate function of
the City including assessments, collecrions, facility planning and design services, space needs, insurance,
and environmental clean up; advises senior management, depaztment heads, the Mayor, and the Council on
spreading and levying assessments, and on the determination and awazding of damages for the acquisirion
of property; manages the collection of assessments and the process of obtaining state and federai funds for
capital improvements; perForms related duties as required.
S�u ervision Received:
Works under the broad guidance and direction of a depaztrnent head.
�ervision Exercised:
Exercises general supervision and policy direction directly and through subordinate supervisors over all
assigned employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions in this class.
Directs the laying out of assessment disiricts and the spreading of assessments for local improvements, such
as paving, sewers, street and alley grading, etc.
Manages, with full responsibility for results, the prepazarion of plans and estimates, the determinarion of the
amount af damages for the taking of privately owned property for public use by condernnarion proceedings.
Oversees the process of appraising and fixing the value of property to be purchased or sold by the City.
Maintains qualificarions to testify, and testifies, as an expert on real estate valuations in court and
condemnation proceedings.
Maintains ability to tesrify as an expert on conshuction projects, easements, etc.
Plans, implements, and directs the activities of the division which performs the assessment and real property
functions ofthe City.
Directs or conducts studies relating to new or proposed legislation, reorganizarions,and new technology to
assess impact on City and on division policies and procedures.
Directs reviews of proposals for assessments from departments and advises as to what can properly and
legally be assessed against properties. Assists deparhnents in developing alternatives if necessary.
Reviews, or directs reviews, of policies and procedures to ensure efficiency, effectiveness, and compliance
with law.
(VALUATION AND ASSESSMENTS ENGINEER)
Page 1 of 2
PROPOSED TTTLE OF CLASS:
Advises and assists departments in determining space needs.
Code: 439A
BU: 09
Effecrive:
6 t- l�S`[
Oversees the management of City owned properry including building management responsibility for
selected buildings and insurance issues for all properry.
Oversees the provision of facility planning and design services.
Testifies before City Council on a variety of matters conceming assessment and real property issues.
Oversees the environmental clean up of city owned lands deemed contaminated by the Mimiesota Pollution
Control Agency and the prevention of future contamination.
Oversees prepazation of testimony including all required supporting documentation for appeazances in
court, before Council, and before other public bodies.
Oversees the provision of grant writing sezvices in obtaining State and Federal funds for capital
improvements.
KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES
Thorough knowledge of taws, regulafions and administrative decisions relating to assessments, appraisais,
insurance and other real properry issues.
Expert knowiedge of government appropriarion and budget principles and prac6ces.
Considerable Imowledge of engineering standazds and practices as they apply to public improvements on
property.
Considerable knowledge and ability to testify in court regarding assessments, valuarion, and insurance
issues.
Considerable ability to communicate difficuit legal and fiscal issues to experts and laypersons both orally
and in writing.
Considerable ability to negotiate agreements with high level o�cials from other deparhments.
Considerable ability to function effectively with elected officials, citizen groups, other special interest
groups, property owners, and the media.
Considerable ability to negoriate successful settlements with property owners.
Considerable ability to deal with hostile citizen or business goups.
Considerable ability to plan, arganize, monitor, evaluate and delegate work.
Considerable ability to integrate legal requirements, the welfaze of the City, and the interests of properry
owners on assessment, condemnafion and valuation issues into decisions.
VALUATION AND ASSESSMENTS
ENGINEER
(VALUATTON AND ASSESSMENTS ENCsINEER)
Page 2 of 2
PROPOSED TITLE OF CLASS: Code: 439A
VALUATION AND ASSESSMENTS BU: 09 d�.. ttS t
ENGINEER
Effective:
MII�T[MUM QUALIFICATIONS
College graduation in azchitecture, civil engineering, urban planning or real estate and ten years' experience
in real properry valuation and building appraisal work in a responsible capacity, at least five years of which
must have been as a sapervisor, or similaz e�cperience as a practicing architecY, azchitectural engineer or
civil engineer in an urban environment with responsibflity for land and properry value issues.
(VALUATION AND ASSESSMENTS ENGTNEER)
Page 3 of 2
O£FICE OF I�I[JMAN RESOURCES
John Hamifton, Di�ecmr
CTTY OF SAINT PAUL
Nosm Coteman, Mayor
TO:
FROM:
DATE:
RE:
Helga Kessler, President -
SaintPaul Supervisors Organization
John Shockley, Sr. Consultant Manager
O�ce of Human Resources
October 15, 200I
400 City Hall Annex
25 West Fmnth Sbeet
SaintPaul,Mismesota 55702-I63I
Valuation and Assessment Engineer Revised 20 day Notice
e. �.�sZ
Telephone: 651 d 66-6500
7DD/ITY� 65I-266-650I
Job line: 65I-266fi502
Facsimile:
I" Option: 65I-292L414
Zn Ophon: 657-292-6415
3^' Opfion: 657-292-7656
As a result of an appeal of a previous determination, a restudy was conducted in order to determine the
appropriate compensa6on for ihe Valuation and Assessment Engineer single incumbent ciassificarion. The
current incumbent is Peter White. The result of the restudy is that our office will be introducing a resolution,
in accordance with Civil Service Rule 3.B., reassigning the Valuarion and Assessment Engineer class from
grade 28 to grade 30 of the Saint Paul Supervisors Association (SPSO) salary schedule. Also, we will be
amending the Valuation and Assessment Engineer class specification to reflect changes in the duties and
responsibilities (See attached revised class specification). Therefore, pursuant to City of Saint Paul, Civil
Service Rule 3.C, this memorandum is to inform you that this action is being talcen.
If you have any quesfions regazding this matter, please contact me at 266-6482.
Attachment
CC: Trish Freiberger
Kathy Megarry
C:\WINDOWS\1BMP\TMS.VaI and Assess20day.notice.SPSO.wpd
OFFICE OF HIJMAN RESOURCES
JohnHamikon,Dirutor
CTTY OF 5AINT PAUL
Norm Coleman, Mayor
T�:
FROM:
DATE:
RE:
400CiryHaIIAnnes
25 WestFourth Street
SaintPau7,M(nnesota 55102-1631
Peter Hames, Director
Department of Teclwology and Management Services
John Shockley, Sr. Consultant Manager
Office of Human Resources
October 15, 2001
Valuation and Assessment Engineer Revised 20 day I*Totice
Telephone:
ZDDlIZY:
Job line:
Facsimrle:
1 Optlan:
Y
3'�Opnon:
01. ll5 �
651-2666500
651-266-6501
651-266-6502
651-292-6414
651-292-6415
651-292-7Q56
As a result of an appeal of the original detemrina#ion, a restudy was conducted in order to detemune the
appropriate compensarion for the Valuation and Assessmeut Engineer singie incumbent classification. The
current incumbent is Peter White. The result of the restudy is that our office will be introducing a resolution, in
accordance with Civil Service Rule 3.B., reassigning the Valuation and Assessment Engineer class from grade
28 to grade 30 ofthe Saint Paul Supervisors Association (SPSO) salary schedule. Also, our office will be
revising the Valuation and Assessment Engineer class specifica.rion to reflect changes in the duties and
responsibiliries (See attached revised class specification}. Therefore, pursuant to City of Saint Paul, Civil
Service Rule 3.C, tlus memorandum is to inform you that this action is being taken.
If you haue any questions regazding this matter, please co�act me at 266-6482.
Attachment
CC: Kathy Megarry
Trish Freiberger
G:\Shared�HRCOMMONVSHOCKLEl'�TMS.VaI ardrlxsesc20day.notice2.wpd
Council File # p � — \\Sq
�i �i i '_. . r
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7
`�-' i!- �,�a, ,_ .-.�
CITY
Presented
Referred To
Green Sheet # 62918
Committee Daze
1 An Administrative Resolution amending the Salary
2 Flan and Rates of Compensation by changing the rate of
3 pay for the Valuation and Assessment Engineer class.
�
5
RESOLVED, that the compensation for the classification titled Valuation and Assessment Engineer
be changed from that as set forth in Grade 28, to that set forth in grade 30, of the Saint Paui Supervisors
Organization (SPSO), Bazgaining Unit 09, Salary Schedule, and be it
FURTHER RESOLVED, that the effective date of this resolufion shall be the first pay period
following its passage and approval.
Requested by Department of.
Office of Human Resources
BY� �� •��
�
Form Approved by City Attorney
By: C\�� I.e�,,' �!� 1
Adoption Certified by Council Secretary
BY= � �- t"y..�—�_4.-
Approved by Mayor: Date � �� ��
�--
By:
RESOLUTION
SAINT PAUL, MINNESOTA
�
Approved by Ma or for Submission to Council
sy: c�%� � /����
G1Shared�I-Il2CAMMONVSHOCKLEY�TMS.ValmdASSes Eng.pay.res.wpd
Adopted by Council: Date � �_' 1 �. � o\
���
DEPARTMENT/OFFICFICOUNCII.:
Human Resources
CONTACI' PERSON & PHONE:
7ohn Shockley 266-6482
M[J5C BE ON COUNCII,AC.ENDA BY (DATL+�
As soon as possible
TOTAL#OFSIGNATURE
ACl'ION REQUESTED:
°`'TE m��'� � GREEN SHEET
10-11-01
No.: 62918 OI -1\39
� sm7nvna� . n�nxrarmaxE
1 DEPARTMENI D�G�6, 4 CRYCOUNCd
ASSIGNED 2C[iYATI'ORNEY �"�L'IfYCLERK
I�IAfBEf[FOR
ROUTING FltlANCW,SERVDIR_ FWANCIAI.SERV/ACCIC
3MAYOR(ORASSf.)
P ALL IACATTONS FOR SiGNATURE�
Approval of a resolurion changing the rate of pay for the class titled Valuation and Assessment Engineer &om grade
28 to grade 30 of the Saint Paul Supervisors Organization Salary Schedule.
RECOM.�NDATtONS: APPro�e �A) ��� B)
_PLANNtNG COMIvIISSION
Cffi CAMIvIlITEE
CI�'IL SERVICE COMbIISSION
PERSONAL SERVICE CONTRACTS M[7ST ANSWER THE FOLiAVPIn'G QUESTfONS:
l. flaclhiipersoNfumeverwmkedwderacontmctforthisdepaztmwt?
Yes No
2. Hasttdsperson/fvmevabemaeityemployee?
Yo No
3. Does this pe�soNfumpossas a skill not no�mally possessed by a�y cwirnc ciry uuployee?
Yes No
4. Is tlds persodfirtn a targeted vendoY+
Yes No
E�laiwatl yesanawe�s onaepscate sheM and atfach to grecrt sheet
INITIATING PROBLEM, ISSUF OPPORTUNII'1 (Whq What, When, Where, Why):
The Department of Technology and Management Services requested that a compensation study be conducted of the
Valuation and Assessment Engineer class. This is a single position classification. This resolution implements the
results of that study. Since this position was last studied for appropriate compensation, the position has been "
assigned additionai duties of managing the Design Section that was formerly a part of the Office of LIEP. Also the
position is now responsible for overseeing the environmentai clean up of varioxs City owned properly, and the
obtaining of State and Federal funding for certain capital improvements. The positioA was studied using the City's
QES job evaluation system which assists in determining the internal hierarchy of jobs in the City. The study
revealed that the Valuation and Assessment Engineer class should be placed in grade 30 of the Saint Paul
Schedule.
ADVANTAGESIFAYPROVED:
Equitable compensation commensurate with the level of duties and responsibilities of the positions will be
established.
DISADVANTAGES TF APPROVED:
None. Salary costs have b een budgeted. This is approximately a 5.7% salary in c re ase f t he in
DISADVANTAGES IF NOT APPROVED:
Equitable compensation will not be established.
TOTAL AMOUNT OF TRANSACI'ION:
FUNDING SOURCE:
FINANCIAL INFORMATION: (LXPL4i1�
G:\SharedU�IRCOMMONVSHOCKLEI'1TMS.
COS1`/REVENUE BUDGETED: Approrimately $5,000 a year i�crease in salary
ACTIVITY NUMBER:
C�s�nc�� f��s��r�� �°��#��
0�7 � � 20Q�
—� ..ax�.. .. `_...o_»�..... ` f
Classification and Compensation Study Report
��dY)
Class Studied: Valuation and Assessment Engineer
Persons Co�acted: Incumbent, Peter VVhite
Supervisor, Peter Hames
Date Studied: June 5, 2001 and 7une 7, 2001, August 30, 2001
Studied By John H. Shockley
Approval of The Director Of Human Resources
Background
�-601
On May 16, 2001, a detennu�ation notice was sent to the D'uector of the Department of Technology and
Management Services ('I'MS) indicating that the Valuation and Assessment Engineer position had been
studied and the determivation had been made that this single incumbent classification should remain .
compensated in grade 28 ofthe SPSO salary ranges. On May 24, 2001, the Office ofHuman Resources
received a memorandum from the TMS Director indicating that he did not agree with the conclusion
reached in the determination and wished to appeai. The TMS Director also indicated when contacted
regarding the appeal process that he would like to be interviewed for lris input regazding the incumbenYs
position. The incumbent also disagreed with the findings and stated that the initiai study did not adequately
address the efFects the addition of the responsibilities of managing the Design Section that was formerly a
part of the Office of LIEP, the environmental clean up of various city owned lands, and the obtaining of
State and Federal funding for certain capital improvements, had on the intemal value of lus position. The
incumbent provided additional information zegazding his position in an interview on June 7, 2001 and in
another on Au�aust 30, 2001. Additional, information was also provided by the TMS Director to further
assist in evaluating this position.
Studv Cotnponents
• Interviews with the incumbent
• Ixrterviews with the supervisor
• Review of additional information provided including comparison data and an organizational chart
• Review of the Job Profile that was originally submitted
• Comparisons with other divisions manager positions
• Thorough QES Analysis
Position Descriotion
o � -\\Sg
This position performs highly responsible managerial work in providing leaderslup and direcrionto the Real
Estate Division of the Department of Technology and Manaoement Services. The Real Estate Division
functions include assessments, collections, determining space needs and insurance needs. The Division also
provides advice to City managers, the Mayor, and the Council on spreading and Ieveraging assessments,
and in determining the monetary awards for property acquisitions. Further, the Division provides
management of City owned buildings and other property as well as facility planning and design services. Tn
addition, the Division is responsible for oversite of environmental clean up of city owned properry specified
as contaminated by the Mim�esota Pollurion control Agency. Finally, the Division provides grant writing
O � - �\51
services in obtaining State and Federal funding for certain capital improvements.
In regard to supervision, the position in question works under the general policy direction of the Director of
Technology and Management Services (TMS). The position provides general supervision and policy
direction to subordinate section supervisors, professional, technicaS, administrative support employees, and
private contractors.
As to the minnnum qualifications for this single position classification, incumbents aze required to have a
bachelor's degree in azclutecture, civil engineering, urban planning, or real�state and ten years' eacperience
in real property valuation and building appraisal work in a responsibie capacity, at least five years of such
ea�perience must l�ave been as a supervisor or they must have had similaz experience as a practicing
azclutect, azclutectural engineer or civil engineer in an urban environment with responsibility for land and
property value issues.
Comparisons
The duties and responsibilities of the posirion in question were compared to the class specificarions and job
profiles of the other division manager positions in TMS and division manager positions in Public Works
and the Water Utiliry.
Division Manager positions in TMS:
Cable communications Officer
Tlus single posirion class performs responsible professional and managerial work in the
admiuistration of the Ciry's Cable franchise, cable television programming, and cable
telecommunications operations. The position is the City's expert on cabie television franchise
operations and cable telecommunications issues. This position manages a small division of TMS.
The posirion requires a bachelor's degree in a communications field and five years of related
mauagement experience. The class is assigned to SPSO grade 24. This position has less of au
organizational impact than the position in quesrion and requires a more limited lrnowledge base
than required of the position in question.
IS Division Mana�er
Formerly, this position was allocated to a class called Manager of Data Processing. The ciurent
position is responsible for managing the City Information Services Division(IS). The Mana.aer of
Data Processing class is currently assigned to SPSO grade 30, however, the curreut incumbent is
receiving out of title pay in Non-Represented Ciry Managers grade 33. This was done as an
interim measure wrtil a final determination is made regarding the appropriate orgauizational
structure of IS and its place within the City's overall organizational structure. The IS Division is
lazger than that managed by the position in question. In addition, there aze external market f-actors
impacting the compensation level of the information technology mansgement positions
Purchasin� Svstems Mana2er
Tlus single position class manages the combined City of St. Paul and the Ramsey County
purchasing program. 17�e position directs the purchase of cost effecrive materials, supplies,
equipment and services for all City and Counry organizational units. This class is assigned to
SPSO grade 29. Incumbents are required to have, at least, a bachelor's degree in public or
business adnvnistration, organizarional development or planning, and ten years of related
experience. Tlus position requires more limited imowledge base than the position in question.
p \—\lS1
Also, tlris position is focused in one prograzn azea wlule the position in question has a more variety
of programs to ma�e.
Treasurv Manager
This single position class is currendy vacant. The functions of ihis position are under the spaa of
control of the Duector of TMS. The position had responsibility for ma.+ag+na the city's
im�estments, cash flow, and debt issuance. It supervised the receipt, disbursement, banldng, and
protection of all money and securities received by the city. While the position managed a very
small division, #he work of the division had a great impact on the organization. The class is
assigned to SPSO grade 29. lncumbents would be required to have, at least, a bachelor's degree in
accounting, fmauce, 6usiness or public administration and five years of related e�cperience
including financial investment and debt service eacperience. The scope of this position has a more
limited focus than that of the position in question.
Risk ManaEer
This single posirion class manages the City's Risk Management functions which include,
insurance, workers compensation, safety, unemploymetrt compensation, and employee insurance
benefits. 17ais class is assigned to Non-Represented Ciry Manager's grade 29 because of its
confidentiat status in collective bazgaining. Incumbents aze reguired to have, at least, a bachelor's
degree and five years of related progressively responsible professional experience. This position
requires a more limited ]rnowledge base than that required of the position in question.
The incumbent asked that his position also be compared to the Assistant City Engineer class and also the
Division Manager- Water Utiliry class which are assigned to SPSO grade 30.
Assistant Citv En�ineer
Positions allocated to this class manage divisions of the DeQartment of Public Works such as
Sewers, Bridges, Streets, etc. These posirions manage divisions such as Sewers, 5ueets, and
Bridges, with ongoing programs and projects which impact the City's infi'astructure. Incumbents
aze required to have, at least, a bachelor's degree in engineering and eight years of Civil
Engineering experience at least three years of which must have been at the Civii Engineer III level.
They must also haue registered professional engineering certification from the State of Minnesota.
They also require professional engineering certification. Tkiese positions require education and
experience similaz to that of the position in question. The programs and projects managed by these
positions have a similar impact on City as those managed by the position in question.
Division Manaaer - Water Utilitv
Posirions allocated to this class provide direction to divisions of the Saint Paul Regional Water
Services (SPRWS) which serves the City and many of its suburbs. The divisions impact the
provision of a safe and continuous supply of treated water. They also deal with land matters,
permits, special projects, emergencies, materials, and a variety of equipment use. Incumbents are
required to l�zue, at least, a bachelor's degree in Civil Engineering and over ten years of
progressively responsible Civil Engineer eacperience. They must also be registered professional
engineers by the State of Minnesota. They are also required to haue a Water Systems Operator's
Certificate from the State of Minnesota Pollution Control Agency. These posiuons have a similaz
level responsibility as the position in question.
O � .11.5�
OES Analysis
The appropriate campensation ofthis position is contingent upon the application ofthe QES job evaluarion
tool. The information provided by the incumbent and especially lus supervisor regarding the nature and
scope of the position, as well as the added management responsibilities for the Design Section, the
environmental clean up activities, and the grant writing in order to obtain capital improvement funds, were
wnsidered in a new evaluation of the position. This information was compared to the QES definitions and
the factor awards were compazed with those of other City job classifications. The result was a change in
the factor awards as follows:
1. For the factor of Knowledge Required which measures the lmowledge a worker must possess to do
acceptable work, the award should change from a level eight to a level nine. The level eight dafinition
requires an advanced lmowledge of a field of work or study, and sufficient comprehension to regulazly
perform unusual or lrighly difficult assignments in the fieid. The level nine definition requires a
comprehensive Imowledge of a field of work or study, and sufficient comprehension to perform expert work
involving the development of new techniques and approaches covering broad aspects of the field; or to
resolve matters through novel interpretations of existing principles and concepts. According to the
information provided by the incumbent and his departmenf director, tlus position is the City's expert in
matters of detemiining and spreading of assessments for local improvements such as pavings, sewers, and
streets. The position I�as full responsibility for the results in the preparation of plans and estimates , tlie
determination of damages for the taking of privately owned properry for public use under condemnation
proceedings. In addition, the position has had to acquire additional e�cpertise regarding rivo new
professional disciplines of azchitecturat design and environmental engineering in managing the Design
Section and the environmental cleanup of the City's currently owned and recently acquired properry. A
majority of the other TMS division managers positions haue been awarded an eight level for the factor of
Knowledge required, but the TMS director indicated that the nature of work performed by this position is
of a greater scope and difficulty than that of the other division tnanagers. This would support the level nine
awazd.
2. For the QES factor of Mental Effort, the award should be changed from a level four to a level five.
T1us factor measures work in terms of its mental requirements. T�e four level for the Mental Effort factor
is defined as work consisting of activities which aze unusual or nonstandard and information must be
developed through specialized methods of analysis. Decisions would involve the assessmem of concrete as
weIl as abstract matters such as issues, concems and views of others. The level five is defined as work
consisting of a broad range of activities within a field and information must be developed through intensive
analysis of many different aspects. Decisions involve new designs or major areas of uncertainty and
alternatives require cazeful probing assessment to determine iheir probable effects. This posirion is now
responsible for the Design Section which recommends changes to city owned buIldings based on tenant and
developer needs. The posirion is also involved in the environmental clean up of contaminated city owned
property. These two new azeas have increased the mental effort required of the position meeting the five
level definition. Also the other TMS Division Managers with similaz point levels have been awazded a five
level for the factor of Mental Effort.
3. The Hazards and Stress factor measures hazards present in the work and deadlines which create stress
and the frequency of occurrence. This position has been awazded a level three because of the exposure to
risks requiring safety equipment and the stress present in adjusting plans, schedules, and deadlines to meet
frequently changiug requirements. The study revealed that the level three award should be occasional and
not regular.
vt-«s9
4. Surroundings is a factor that measures the discomforts or uupleasantness of the work environmex�t and
the frequency of exposure to same. Previously tivs position had been awarded a level two on a regulaz
basis. Level two is defined as a work environme� that involves some discomfort or unpleasaniness such as
moderate levels of noise, dampness, vibration, dust, dirt, or odors: or constraints in the continuous
operation of a piece of equipment This study revealed that the position in question is only occasionally
eaposed to the work environmern described instead of regvlazly.
The new evaluation of t6e position in question supports assigning the position to grade 30 of the
SPSO salary ranges.
Recommendation
It is recommended that the Valuation and Assessment Engineer class be reassigned from SPSO grade 28 to
SPSO grade 30. It is further recommended that the class sgecification be updated to reflect the addition of
the new responsibiliries for managing the Design Section, the environmental clean up of City owned
property, and the oversight of obtaiuiug State and Federal funding for capital improvements. It is further
recommended that following implementation of the grade change, the Department of TMS should consider
changing the name of t�e class to Valuation and Assessment Division Manager. T'his is reconunended to
emphasize the curreut focus of the position, which is on management and not engineering.
G:VShared�BC1WPFII,ESVSHOCBI.E1'�vatuation and assess�nent rnginee2.wpd
PROPOSED TTTLE OF CLASS: Code: 439A
VALUATIONANDASSESSMEI3TS BU: 09 �,
ENGINEER
Effective:
DESCRIPTION OF WORK
General Statement of Daties:
Performs highly responsible managerial and adminisharive work in overseeing the Real Estate function of
the City including assessments, collecrions, facility planning and design services, space needs, insurance,
and environmental clean up; advises senior management, depaztment heads, the Mayor, and the Council on
spreading and levying assessments, and on the determination and awazding of damages for the acquisirion
of property; manages the collection of assessments and the process of obtaining state and federai funds for
capital improvements; perForms related duties as required.
S�u ervision Received:
Works under the broad guidance and direction of a depaztrnent head.
�ervision Exercised:
Exercises general supervision and policy direction directly and through subordinate supervisors over all
assigned employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions in this class.
Directs the laying out of assessment disiricts and the spreading of assessments for local improvements, such
as paving, sewers, street and alley grading, etc.
Manages, with full responsibility for results, the prepazarion of plans and estimates, the determinarion of the
amount af damages for the taking of privately owned property for public use by condernnarion proceedings.
Oversees the process of appraising and fixing the value of property to be purchased or sold by the City.
Maintains qualificarions to testify, and testifies, as an expert on real estate valuations in court and
condemnation proceedings.
Maintains ability to tesrify as an expert on conshuction projects, easements, etc.
Plans, implements, and directs the activities of the division which performs the assessment and real property
functions ofthe City.
Directs or conducts studies relating to new or proposed legislation, reorganizarions,and new technology to
assess impact on City and on division policies and procedures.
Directs reviews of proposals for assessments from departments and advises as to what can properly and
legally be assessed against properties. Assists deparhnents in developing alternatives if necessary.
Reviews, or directs reviews, of policies and procedures to ensure efficiency, effectiveness, and compliance
with law.
(VALUATION AND ASSESSMENTS ENGINEER)
Page 1 of 2
PROPOSED TTTLE OF CLASS:
Advises and assists departments in determining space needs.
Code: 439A
BU: 09
Effecrive:
6 t- l�S`[
Oversees the management of City owned properry including building management responsibility for
selected buildings and insurance issues for all properry.
Oversees the provision of facility planning and design services.
Testifies before City Council on a variety of matters conceming assessment and real property issues.
Oversees the environmental clean up of city owned lands deemed contaminated by the Mimiesota Pollution
Control Agency and the prevention of future contamination.
Oversees prepazation of testimony including all required supporting documentation for appeazances in
court, before Council, and before other public bodies.
Oversees the provision of grant writing sezvices in obtaining State and Federal funds for capital
improvements.
KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES
Thorough knowledge of taws, regulafions and administrative decisions relating to assessments, appraisais,
insurance and other real properry issues.
Expert knowiedge of government appropriarion and budget principles and prac6ces.
Considerable Imowledge of engineering standazds and practices as they apply to public improvements on
property.
Considerable knowledge and ability to testify in court regarding assessments, valuarion, and insurance
issues.
Considerable ability to communicate difficuit legal and fiscal issues to experts and laypersons both orally
and in writing.
Considerable ability to negotiate agreements with high level o�cials from other deparhments.
Considerable ability to function effectively with elected officials, citizen groups, other special interest
groups, property owners, and the media.
Considerable ability to negoriate successful settlements with property owners.
Considerable ability to deal with hostile citizen or business goups.
Considerable ability to plan, arganize, monitor, evaluate and delegate work.
Considerable ability to integrate legal requirements, the welfaze of the City, and the interests of properry
owners on assessment, condemnafion and valuation issues into decisions.
VALUATION AND ASSESSMENTS
ENGINEER
(VALUATTON AND ASSESSMENTS ENCsINEER)
Page 2 of 2
PROPOSED TITLE OF CLASS: Code: 439A
VALUATION AND ASSESSMENTS BU: 09 d�.. ttS t
ENGINEER
Effective:
MII�T[MUM QUALIFICATIONS
College graduation in azchitecture, civil engineering, urban planning or real estate and ten years' experience
in real properry valuation and building appraisal work in a responsible capacity, at least five years of which
must have been as a sapervisor, or similaz e�cperience as a practicing architecY, azchitectural engineer or
civil engineer in an urban environment with responsibflity for land and properry value issues.
(VALUATION AND ASSESSMENTS ENGTNEER)
Page 3 of 2
O£FICE OF I�I[JMAN RESOURCES
John Hamifton, Di�ecmr
CTTY OF SAINT PAUL
Nosm Coteman, Mayor
TO:
FROM:
DATE:
RE:
Helga Kessler, President -
SaintPaul Supervisors Organization
John Shockley, Sr. Consultant Manager
O�ce of Human Resources
October 15, 200I
400 City Hall Annex
25 West Fmnth Sbeet
SaintPaul,Mismesota 55702-I63I
Valuation and Assessment Engineer Revised 20 day Notice
e. �.�sZ
Telephone: 651 d 66-6500
7DD/ITY� 65I-266-650I
Job line: 65I-266fi502
Facsimile:
I" Option: 65I-292L414
Zn Ophon: 657-292-6415
3^' Opfion: 657-292-7656
As a result of an appeal of a previous determination, a restudy was conducted in order to determine the
appropriate compensa6on for ihe Valuation and Assessment Engineer single incumbent ciassificarion. The
current incumbent is Peter White. The result of the restudy is that our office will be introducing a resolution,
in accordance with Civil Service Rule 3.B., reassigning the Valuarion and Assessment Engineer class from
grade 28 to grade 30 of the Saint Paul Supervisors Association (SPSO) salary schedule. Also, we will be
amending the Valuation and Assessment Engineer class specification to reflect changes in the duties and
responsibilities (See attached revised class specification). Therefore, pursuant to City of Saint Paul, Civil
Service Rule 3.C, this memorandum is to inform you that this action is being talcen.
If you have any quesfions regazding this matter, please contact me at 266-6482.
Attachment
CC: Trish Freiberger
Kathy Megarry
C:\WINDOWS\1BMP\TMS.VaI and Assess20day.notice.SPSO.wpd
OFFICE OF HIJMAN RESOURCES
JohnHamikon,Dirutor
CTTY OF 5AINT PAUL
Norm Coleman, Mayor
T�:
FROM:
DATE:
RE:
400CiryHaIIAnnes
25 WestFourth Street
SaintPau7,M(nnesota 55102-1631
Peter Hames, Director
Department of Teclwology and Management Services
John Shockley, Sr. Consultant Manager
Office of Human Resources
October 15, 2001
Valuation and Assessment Engineer Revised 20 day I*Totice
Telephone:
ZDDlIZY:
Job line:
Facsimrle:
1 Optlan:
Y
3'�Opnon:
01. ll5 �
651-2666500
651-266-6501
651-266-6502
651-292-6414
651-292-6415
651-292-7Q56
As a result of an appeal of the original detemrina#ion, a restudy was conducted in order to detemune the
appropriate compensarion for the Valuation and Assessmeut Engineer singie incumbent classification. The
current incumbent is Peter White. The result of the restudy is that our office will be introducing a resolution, in
accordance with Civil Service Rule 3.B., reassigning the Valuation and Assessment Engineer class from grade
28 to grade 30 ofthe Saint Paul Supervisors Association (SPSO) salary schedule. Also, our office will be
revising the Valuation and Assessment Engineer class specifica.rion to reflect changes in the duties and
responsibiliries (See attached revised class specification}. Therefore, pursuant to City of Saint Paul, Civil
Service Rule 3.C, tlus memorandum is to inform you that this action is being taken.
If you haue any questions regazding this matter, please co�act me at 266-6482.
Attachment
CC: Kathy Megarry
Trish Freiberger
G:\Shared�HRCOMMONVSHOCKLEl'�TMS.VaI ardrlxsesc20day.notice2.wpd
Council File # p � — \\Sq
�i �i i '_. . r
i :— r
7
`�-' i!- �,�a, ,_ .-.�
CITY
Presented
Referred To
Green Sheet # 62918
Committee Daze
1 An Administrative Resolution amending the Salary
2 Flan and Rates of Compensation by changing the rate of
3 pay for the Valuation and Assessment Engineer class.
�
5
RESOLVED, that the compensation for the classification titled Valuation and Assessment Engineer
be changed from that as set forth in Grade 28, to that set forth in grade 30, of the Saint Paui Supervisors
Organization (SPSO), Bazgaining Unit 09, Salary Schedule, and be it
FURTHER RESOLVED, that the effective date of this resolufion shall be the first pay period
following its passage and approval.
Requested by Department of.
Office of Human Resources
BY� �� •��
�
Form Approved by City Attorney
By: C\�� I.e�,,' �!� 1
Adoption Certified by Council Secretary
BY= � �- t"y..�—�_4.-
Approved by Mayor: Date � �� ��
�--
By:
RESOLUTION
SAINT PAUL, MINNESOTA
�
Approved by Ma or for Submission to Council
sy: c�%� � /����
G1Shared�I-Il2CAMMONVSHOCKLEY�TMS.ValmdASSes Eng.pay.res.wpd
Adopted by Council: Date � �_' 1 �. � o\
���
DEPARTMENT/OFFICFICOUNCII.:
Human Resources
CONTACI' PERSON & PHONE:
7ohn Shockley 266-6482
M[J5C BE ON COUNCII,AC.ENDA BY (DATL+�
As soon as possible
TOTAL#OFSIGNATURE
ACl'ION REQUESTED:
°`'TE m��'� � GREEN SHEET
10-11-01
No.: 62918 OI -1\39
� sm7nvna� . n�nxrarmaxE
1 DEPARTMENI D�G�6, 4 CRYCOUNCd
ASSIGNED 2C[iYATI'ORNEY �"�L'IfYCLERK
I�IAfBEf[FOR
ROUTING FltlANCW,SERVDIR_ FWANCIAI.SERV/ACCIC
3MAYOR(ORASSf.)
P ALL IACATTONS FOR SiGNATURE�
Approval of a resolurion changing the rate of pay for the class titled Valuation and Assessment Engineer &om grade
28 to grade 30 of the Saint Paul Supervisors Organization Salary Schedule.
RECOM.�NDATtONS: APPro�e �A) ��� B)
_PLANNtNG COMIvIISSION
Cffi CAMIvIlITEE
CI�'IL SERVICE COMbIISSION
PERSONAL SERVICE CONTRACTS M[7ST ANSWER THE FOLiAVPIn'G QUESTfONS:
l. flaclhiipersoNfumeverwmkedwderacontmctforthisdepaztmwt?
Yes No
2. Hasttdsperson/fvmevabemaeityemployee?
Yo No
3. Does this pe�soNfumpossas a skill not no�mally possessed by a�y cwirnc ciry uuployee?
Yes No
4. Is tlds persodfirtn a targeted vendoY+
Yes No
E�laiwatl yesanawe�s onaepscate sheM and atfach to grecrt sheet
INITIATING PROBLEM, ISSUF OPPORTUNII'1 (Whq What, When, Where, Why):
The Department of Technology and Management Services requested that a compensation study be conducted of the
Valuation and Assessment Engineer class. This is a single position classification. This resolution implements the
results of that study. Since this position was last studied for appropriate compensation, the position has been "
assigned additionai duties of managing the Design Section that was formerly a part of the Office of LIEP. Also the
position is now responsible for overseeing the environmentai clean up of varioxs City owned properly, and the
obtaining of State and Federal funding for certain capital improvements. The positioA was studied using the City's
QES job evaluation system which assists in determining the internal hierarchy of jobs in the City. The study
revealed that the Valuation and Assessment Engineer class should be placed in grade 30 of the Saint Paul
Schedule.
ADVANTAGESIFAYPROVED:
Equitable compensation commensurate with the level of duties and responsibilities of the positions will be
established.
DISADVANTAGES TF APPROVED:
None. Salary costs have b een budgeted. This is approximately a 5.7% salary in c re ase f t he in
DISADVANTAGES IF NOT APPROVED:
Equitable compensation will not be established.
TOTAL AMOUNT OF TRANSACI'ION:
FUNDING SOURCE:
FINANCIAL INFORMATION: (LXPL4i1�
G:\SharedU�IRCOMMONVSHOCKLEI'1TMS.
COS1`/REVENUE BUDGETED: Approrimately $5,000 a year i�crease in salary
ACTIVITY NUMBER:
C�s�nc�� f��s��r�� �°��#��
0�7 � � 20Q�
—� ..ax�.. .. `_...o_»�..... ` f
Classification and Compensation Study Report
��dY)
Class Studied: Valuation and Assessment Engineer
Persons Co�acted: Incumbent, Peter VVhite
Supervisor, Peter Hames
Date Studied: June 5, 2001 and 7une 7, 2001, August 30, 2001
Studied By John H. Shockley
Approval of The Director Of Human Resources
Background
�-601
On May 16, 2001, a detennu�ation notice was sent to the D'uector of the Department of Technology and
Management Services ('I'MS) indicating that the Valuation and Assessment Engineer position had been
studied and the determivation had been made that this single incumbent classification should remain .
compensated in grade 28 ofthe SPSO salary ranges. On May 24, 2001, the Office ofHuman Resources
received a memorandum from the TMS Director indicating that he did not agree with the conclusion
reached in the determination and wished to appeai. The TMS Director also indicated when contacted
regarding the appeal process that he would like to be interviewed for lris input regazding the incumbenYs
position. The incumbent also disagreed with the findings and stated that the initiai study did not adequately
address the efFects the addition of the responsibilities of managing the Design Section that was formerly a
part of the Office of LIEP, the environmental clean up of various city owned lands, and the obtaining of
State and Federal funding for certain capital improvements, had on the intemal value of lus position. The
incumbent provided additional information zegazding his position in an interview on June 7, 2001 and in
another on Au�aust 30, 2001. Additional, information was also provided by the TMS Director to further
assist in evaluating this position.
Studv Cotnponents
• Interviews with the incumbent
• Ixrterviews with the supervisor
• Review of additional information provided including comparison data and an organizational chart
• Review of the Job Profile that was originally submitted
• Comparisons with other divisions manager positions
• Thorough QES Analysis
Position Descriotion
o � -\\Sg
This position performs highly responsible managerial work in providing leaderslup and direcrionto the Real
Estate Division of the Department of Technology and Manaoement Services. The Real Estate Division
functions include assessments, collections, determining space needs and insurance needs. The Division also
provides advice to City managers, the Mayor, and the Council on spreading and Ieveraging assessments,
and in determining the monetary awards for property acquisitions. Further, the Division provides
management of City owned buildings and other property as well as facility planning and design services. Tn
addition, the Division is responsible for oversite of environmental clean up of city owned properry specified
as contaminated by the Mim�esota Pollurion control Agency. Finally, the Division provides grant writing
O � - �\51
services in obtaining State and Federal funding for certain capital improvements.
In regard to supervision, the position in question works under the general policy direction of the Director of
Technology and Management Services (TMS). The position provides general supervision and policy
direction to subordinate section supervisors, professional, technicaS, administrative support employees, and
private contractors.
As to the minnnum qualifications for this single position classification, incumbents aze required to have a
bachelor's degree in azclutecture, civil engineering, urban planning, or real�state and ten years' eacperience
in real property valuation and building appraisal work in a responsibie capacity, at least five years of such
ea�perience must l�ave been as a supervisor or they must have had similaz experience as a practicing
azclutect, azclutectural engineer or civil engineer in an urban environment with responsibility for land and
property value issues.
Comparisons
The duties and responsibilities of the posirion in question were compared to the class specificarions and job
profiles of the other division manager positions in TMS and division manager positions in Public Works
and the Water Utiliry.
Division Manager positions in TMS:
Cable communications Officer
Tlus single posirion class performs responsible professional and managerial work in the
admiuistration of the Ciry's Cable franchise, cable television programming, and cable
telecommunications operations. The position is the City's expert on cabie television franchise
operations and cable telecommunications issues. This position manages a small division of TMS.
The posirion requires a bachelor's degree in a communications field and five years of related
mauagement experience. The class is assigned to SPSO grade 24. This position has less of au
organizational impact than the position in quesrion and requires a more limited lrnowledge base
than required of the position in question.
IS Division Mana�er
Formerly, this position was allocated to a class called Manager of Data Processing. The ciurent
position is responsible for managing the City Information Services Division(IS). The Mana.aer of
Data Processing class is currently assigned to SPSO grade 30, however, the curreut incumbent is
receiving out of title pay in Non-Represented Ciry Managers grade 33. This was done as an
interim measure wrtil a final determination is made regarding the appropriate orgauizational
structure of IS and its place within the City's overall organizational structure. The IS Division is
lazger than that managed by the position in question. In addition, there aze external market f-actors
impacting the compensation level of the information technology mansgement positions
Purchasin� Svstems Mana2er
Tlus single position class manages the combined City of St. Paul and the Ramsey County
purchasing program. 17�e position directs the purchase of cost effecrive materials, supplies,
equipment and services for all City and Counry organizational units. This class is assigned to
SPSO grade 29. Incumbents are required to have, at least, a bachelor's degree in public or
business adnvnistration, organizarional development or planning, and ten years of related
experience. Tlus position requires more limited imowledge base than the position in question.
p \—\lS1
Also, tlris position is focused in one prograzn azea wlule the position in question has a more variety
of programs to ma�e.
Treasurv Manager
This single position class is currendy vacant. The functions of ihis position are under the spaa of
control of the Duector of TMS. The position had responsibility for ma.+ag+na the city's
im�estments, cash flow, and debt issuance. It supervised the receipt, disbursement, banldng, and
protection of all money and securities received by the city. While the position managed a very
small division, #he work of the division had a great impact on the organization. The class is
assigned to SPSO grade 29. lncumbents would be required to have, at least, a bachelor's degree in
accounting, fmauce, 6usiness or public administration and five years of related e�cperience
including financial investment and debt service eacperience. The scope of this position has a more
limited focus than that of the position in question.
Risk ManaEer
This single posirion class manages the City's Risk Management functions which include,
insurance, workers compensation, safety, unemploymetrt compensation, and employee insurance
benefits. 17ais class is assigned to Non-Represented Ciry Manager's grade 29 because of its
confidentiat status in collective bazgaining. Incumbents aze reguired to have, at least, a bachelor's
degree and five years of related progressively responsible professional experience. This position
requires a more limited ]rnowledge base than that required of the position in question.
The incumbent asked that his position also be compared to the Assistant City Engineer class and also the
Division Manager- Water Utiliry class which are assigned to SPSO grade 30.
Assistant Citv En�ineer
Positions allocated to this class manage divisions of the DeQartment of Public Works such as
Sewers, Bridges, Streets, etc. These posirions manage divisions such as Sewers, 5ueets, and
Bridges, with ongoing programs and projects which impact the City's infi'astructure. Incumbents
aze required to have, at least, a bachelor's degree in engineering and eight years of Civil
Engineering experience at least three years of which must have been at the Civii Engineer III level.
They must also haue registered professional engineering certification from the State of Minnesota.
They also require professional engineering certification. Tkiese positions require education and
experience similaz to that of the position in question. The programs and projects managed by these
positions have a similar impact on City as those managed by the position in question.
Division Manaaer - Water Utilitv
Posirions allocated to this class provide direction to divisions of the Saint Paul Regional Water
Services (SPRWS) which serves the City and many of its suburbs. The divisions impact the
provision of a safe and continuous supply of treated water. They also deal with land matters,
permits, special projects, emergencies, materials, and a variety of equipment use. Incumbents are
required to l�zue, at least, a bachelor's degree in Civil Engineering and over ten years of
progressively responsible Civil Engineer eacperience. They must also be registered professional
engineers by the State of Minnesota. They are also required to haue a Water Systems Operator's
Certificate from the State of Minnesota Pollution Control Agency. These posiuons have a similaz
level responsibility as the position in question.
O � .11.5�
OES Analysis
The appropriate campensation ofthis position is contingent upon the application ofthe QES job evaluarion
tool. The information provided by the incumbent and especially lus supervisor regarding the nature and
scope of the position, as well as the added management responsibilities for the Design Section, the
environmental clean up activities, and the grant writing in order to obtain capital improvement funds, were
wnsidered in a new evaluation of the position. This information was compared to the QES definitions and
the factor awards were compazed with those of other City job classifications. The result was a change in
the factor awards as follows:
1. For the factor of Knowledge Required which measures the lmowledge a worker must possess to do
acceptable work, the award should change from a level eight to a level nine. The level eight dafinition
requires an advanced lmowledge of a field of work or study, and sufficient comprehension to regulazly
perform unusual or lrighly difficult assignments in the fieid. The level nine definition requires a
comprehensive Imowledge of a field of work or study, and sufficient comprehension to perform expert work
involving the development of new techniques and approaches covering broad aspects of the field; or to
resolve matters through novel interpretations of existing principles and concepts. According to the
information provided by the incumbent and his departmenf director, tlus position is the City's expert in
matters of detemiining and spreading of assessments for local improvements such as pavings, sewers, and
streets. The position I�as full responsibility for the results in the preparation of plans and estimates , tlie
determination of damages for the taking of privately owned properry for public use under condemnation
proceedings. In addition, the position has had to acquire additional e�cpertise regarding rivo new
professional disciplines of azchitecturat design and environmental engineering in managing the Design
Section and the environmental cleanup of the City's currently owned and recently acquired properry. A
majority of the other TMS division managers positions haue been awarded an eight level for the factor of
Knowledge required, but the TMS director indicated that the nature of work performed by this position is
of a greater scope and difficulty than that of the other division tnanagers. This would support the level nine
awazd.
2. For the QES factor of Mental Effort, the award should be changed from a level four to a level five.
T1us factor measures work in terms of its mental requirements. T�e four level for the Mental Effort factor
is defined as work consisting of activities which aze unusual or nonstandard and information must be
developed through specialized methods of analysis. Decisions would involve the assessmem of concrete as
weIl as abstract matters such as issues, concems and views of others. The level five is defined as work
consisting of a broad range of activities within a field and information must be developed through intensive
analysis of many different aspects. Decisions involve new designs or major areas of uncertainty and
alternatives require cazeful probing assessment to determine iheir probable effects. This posirion is now
responsible for the Design Section which recommends changes to city owned buIldings based on tenant and
developer needs. The posirion is also involved in the environmental clean up of contaminated city owned
property. These two new azeas have increased the mental effort required of the position meeting the five
level definition. Also the other TMS Division Managers with similaz point levels have been awazded a five
level for the factor of Mental Effort.
3. The Hazards and Stress factor measures hazards present in the work and deadlines which create stress
and the frequency of occurrence. This position has been awazded a level three because of the exposure to
risks requiring safety equipment and the stress present in adjusting plans, schedules, and deadlines to meet
frequently changiug requirements. The study revealed that the level three award should be occasional and
not regular.
vt-«s9
4. Surroundings is a factor that measures the discomforts or uupleasantness of the work environmex�t and
the frequency of exposure to same. Previously tivs position had been awarded a level two on a regulaz
basis. Level two is defined as a work environme� that involves some discomfort or unpleasaniness such as
moderate levels of noise, dampness, vibration, dust, dirt, or odors: or constraints in the continuous
operation of a piece of equipment This study revealed that the position in question is only occasionally
eaposed to the work environmern described instead of regvlazly.
The new evaluation of t6e position in question supports assigning the position to grade 30 of the
SPSO salary ranges.
Recommendation
It is recommended that the Valuation and Assessment Engineer class be reassigned from SPSO grade 28 to
SPSO grade 30. It is further recommended that the class sgecification be updated to reflect the addition of
the new responsibiliries for managing the Design Section, the environmental clean up of City owned
property, and the oversight of obtaiuiug State and Federal funding for capital improvements. It is further
recommended that following implementation of the grade change, the Department of TMS should consider
changing the name of t�e class to Valuation and Assessment Division Manager. T'his is reconunended to
emphasize the curreut focus of the position, which is on management and not engineering.
G:VShared�BC1WPFII,ESVSHOCBI.E1'�vatuation and assess�nent rnginee2.wpd
PROPOSED TTTLE OF CLASS: Code: 439A
VALUATIONANDASSESSMEI3TS BU: 09 �,
ENGINEER
Effective:
DESCRIPTION OF WORK
General Statement of Daties:
Performs highly responsible managerial and adminisharive work in overseeing the Real Estate function of
the City including assessments, collecrions, facility planning and design services, space needs, insurance,
and environmental clean up; advises senior management, depaztment heads, the Mayor, and the Council on
spreading and levying assessments, and on the determination and awazding of damages for the acquisirion
of property; manages the collection of assessments and the process of obtaining state and federai funds for
capital improvements; perForms related duties as required.
S�u ervision Received:
Works under the broad guidance and direction of a depaztrnent head.
�ervision Exercised:
Exercises general supervision and policy direction directly and through subordinate supervisors over all
assigned employees.
TYPICAL DUTIES PERFORMED
The listed examples may not include all the duties performed by all positions in this class.
Directs the laying out of assessment disiricts and the spreading of assessments for local improvements, such
as paving, sewers, street and alley grading, etc.
Manages, with full responsibility for results, the prepazarion of plans and estimates, the determinarion of the
amount af damages for the taking of privately owned property for public use by condernnarion proceedings.
Oversees the process of appraising and fixing the value of property to be purchased or sold by the City.
Maintains qualificarions to testify, and testifies, as an expert on real estate valuations in court and
condemnation proceedings.
Maintains ability to tesrify as an expert on conshuction projects, easements, etc.
Plans, implements, and directs the activities of the division which performs the assessment and real property
functions ofthe City.
Directs or conducts studies relating to new or proposed legislation, reorganizarions,and new technology to
assess impact on City and on division policies and procedures.
Directs reviews of proposals for assessments from departments and advises as to what can properly and
legally be assessed against properties. Assists deparhnents in developing alternatives if necessary.
Reviews, or directs reviews, of policies and procedures to ensure efficiency, effectiveness, and compliance
with law.
(VALUATION AND ASSESSMENTS ENGINEER)
Page 1 of 2
PROPOSED TTTLE OF CLASS:
Advises and assists departments in determining space needs.
Code: 439A
BU: 09
Effecrive:
6 t- l�S`[
Oversees the management of City owned properry including building management responsibility for
selected buildings and insurance issues for all properry.
Oversees the provision of facility planning and design services.
Testifies before City Council on a variety of matters conceming assessment and real property issues.
Oversees the environmental clean up of city owned lands deemed contaminated by the Mimiesota Pollution
Control Agency and the prevention of future contamination.
Oversees prepazation of testimony including all required supporting documentation for appeazances in
court, before Council, and before other public bodies.
Oversees the provision of grant writing sezvices in obtaining State and Federal funds for capital
improvements.
KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES
Thorough knowledge of taws, regulafions and administrative decisions relating to assessments, appraisais,
insurance and other real properry issues.
Expert knowiedge of government appropriarion and budget principles and prac6ces.
Considerable Imowledge of engineering standazds and practices as they apply to public improvements on
property.
Considerable knowledge and ability to testify in court regarding assessments, valuarion, and insurance
issues.
Considerable ability to communicate difficuit legal and fiscal issues to experts and laypersons both orally
and in writing.
Considerable ability to negotiate agreements with high level o�cials from other deparhments.
Considerable ability to function effectively with elected officials, citizen groups, other special interest
groups, property owners, and the media.
Considerable ability to negoriate successful settlements with property owners.
Considerable ability to deal with hostile citizen or business goups.
Considerable ability to plan, arganize, monitor, evaluate and delegate work.
Considerable ability to integrate legal requirements, the welfaze of the City, and the interests of properry
owners on assessment, condemnafion and valuation issues into decisions.
VALUATION AND ASSESSMENTS
ENGINEER
(VALUATTON AND ASSESSMENTS ENCsINEER)
Page 2 of 2
PROPOSED TITLE OF CLASS: Code: 439A
VALUATION AND ASSESSMENTS BU: 09 d�.. ttS t
ENGINEER
Effective:
MII�T[MUM QUALIFICATIONS
College graduation in azchitecture, civil engineering, urban planning or real estate and ten years' experience
in real properry valuation and building appraisal work in a responsible capacity, at least five years of which
must have been as a sapervisor, or similaz e�cperience as a practicing architecY, azchitectural engineer or
civil engineer in an urban environment with responsibflity for land and properry value issues.
(VALUATION AND ASSESSMENTS ENGTNEER)
Page 3 of 2
O£FICE OF I�I[JMAN RESOURCES
John Hamifton, Di�ecmr
CTTY OF SAINT PAUL
Nosm Coteman, Mayor
TO:
FROM:
DATE:
RE:
Helga Kessler, President -
SaintPaul Supervisors Organization
John Shockley, Sr. Consultant Manager
O�ce of Human Resources
October 15, 200I
400 City Hall Annex
25 West Fmnth Sbeet
SaintPaul,Mismesota 55702-I63I
Valuation and Assessment Engineer Revised 20 day Notice
e. �.�sZ
Telephone: 651 d 66-6500
7DD/ITY� 65I-266-650I
Job line: 65I-266fi502
Facsimile:
I" Option: 65I-292L414
Zn Ophon: 657-292-6415
3^' Opfion: 657-292-7656
As a result of an appeal of a previous determination, a restudy was conducted in order to determine the
appropriate compensa6on for ihe Valuation and Assessment Engineer single incumbent ciassificarion. The
current incumbent is Peter White. The result of the restudy is that our office will be introducing a resolution,
in accordance with Civil Service Rule 3.B., reassigning the Valuarion and Assessment Engineer class from
grade 28 to grade 30 of the Saint Paul Supervisors Association (SPSO) salary schedule. Also, we will be
amending the Valuation and Assessment Engineer class specification to reflect changes in the duties and
responsibilities (See attached revised class specification). Therefore, pursuant to City of Saint Paul, Civil
Service Rule 3.C, this memorandum is to inform you that this action is being talcen.
If you have any quesfions regazding this matter, please contact me at 266-6482.
Attachment
CC: Trish Freiberger
Kathy Megarry
C:\WINDOWS\1BMP\TMS.VaI and Assess20day.notice.SPSO.wpd
OFFICE OF HIJMAN RESOURCES
JohnHamikon,Dirutor
CTTY OF 5AINT PAUL
Norm Coleman, Mayor
T�:
FROM:
DATE:
RE:
400CiryHaIIAnnes
25 WestFourth Street
SaintPau7,M(nnesota 55102-1631
Peter Hames, Director
Department of Teclwology and Management Services
John Shockley, Sr. Consultant Manager
Office of Human Resources
October 15, 2001
Valuation and Assessment Engineer Revised 20 day I*Totice
Telephone:
ZDDlIZY:
Job line:
Facsimrle:
1 Optlan:
Y
3'�Opnon:
01. ll5 �
651-2666500
651-266-6501
651-266-6502
651-292-6414
651-292-6415
651-292-7Q56
As a result of an appeal of the original detemrina#ion, a restudy was conducted in order to detemune the
appropriate compensarion for the Valuation and Assessmeut Engineer singie incumbent classification. The
current incumbent is Peter White. The result of the restudy is that our office will be introducing a resolution, in
accordance with Civil Service Rule 3.B., reassigning the Valuation and Assessment Engineer class from grade
28 to grade 30 ofthe Saint Paul Supervisors Association (SPSO) salary schedule. Also, our office will be
revising the Valuation and Assessment Engineer class specifica.rion to reflect changes in the duties and
responsibiliries (See attached revised class specification}. Therefore, pursuant to City of Saint Paul, Civil
Service Rule 3.C, tlus memorandum is to inform you that this action is being taken.
If you haue any questions regazding this matter, please co�act me at 266-6482.
Attachment
CC: Kathy Megarry
Trish Freiberger
G:\Shared�HRCOMMONVSHOCKLEl'�TMS.VaI ardrlxsesc20day.notice2.wpd