01-1150S �es�:�-���. — �ov. �,, �o��
Presented By:
Referred To:
Committee Date:
i Whereas, the Saint Paul Police DepartmenYS Records Management System needs an addHional final investment estimated at $350,000 to supply
z access to i�ormation from local, state, and federal data bases to officers in the fieltl, to allow police officers to prepare paperiess reports via
s mobile tapiop computers, and to permit changes necessary to accommodate the National Incident Based Reporting System (IS{BRS) standards; and
s Whereas, Police management has idenYrfied funding within the 2001 approvetl budget ihat can be applietl to this need, spec'rficalty, $150,000 from
s the Returnetl City Pension Assets Funtl and $75,000 from the Local Law Enforcement Block Grafrt; antl
a Whereas, the City Council, during Rs budget deliberations on the 2001 budget, added S763,400 to the 2001 Butlget, which was intended to fund a fuil
s year's cost of the ongoing support of the wireless communication component of the Records Management System, but will partially go unused for
io ongoing system costs in 2001, and, therefore, a portion of that amouM is available to fund the balance of the 5350,000 inveslmeM; antl
iz Whereas, the Police Department needs to lease 115 mobile laptop computers and purchase flexible mounting docking stations for police squad
ia cars for the laptop PCs; and
ta
is Whereas, the Mayor and Director of Financial Services have agreed to prepare and submit a technical change for the 2002 budget to the City Council
is to add the annual cost of leasing 175 mobile laptop computers, estimated at $140,000, to the 2002 budget; and
n
�a Whereas, the cost of 115 mounting docking stations is estimated to be $66,725, and there currently is no available budget authority; antl
79
aa WHEREAS, the Mayoq in accordance with Section 70.07.1 of the city charteq certifies thffi there are available tor appropriation $60,000 in generel
2i fund monies in excess of those estimated in the 2UU7 budget; and, in accordance with Section tU.U7.1 of the City Char[er, recommends the
zz following changes to the 2001 budget:
za
u CURRENT AMEN�EO
zs Fund Activity Object Description BUDGET CHANGES BUDGET
26
n S FUND - FINANCING
ze U5e of Fund BaWnce
29 001 • 00000 -
30
at SENERALPUND-SPENDING
sx Police Department - Police Fleet
33 001 - 04001 -
9830
0346
Council File # p\_\� rj p
Green Sheet # � ` � � �
RESOLU710N
OF SAINT PAUL, MINNESOTA
Use of Fund Balance
6,097,799
66,725 6,163,924
66,125 66,125
Accessories foI Vehicles
�
as GENERAL FUND SPENDWG CHANGE 66,125
36
a� NOW, THEREFORE, BE IT RESOLVED, that the City Council approves the amendetl butlgets as indicated above, and adopts the revisions to
aa the 2001 bud9et.
Requested by Department of:
By:
Adoption Certified by Council Secretary:
By: —��� � r---�s �
Approved by Mayor: Date ��� J C 2��
By:
Approval Recommentled by Director of Financial Services:
BY� � �A1�d���
Form roved CiTyAttomey:
gY: 2
Approv arforSubmissiontoCouncil:
By: '�LC� ���/�/�f�Y%�iV(i /
PraperMbyNe011keo(Menc�el5ttvkm (GlSXP11EPBU0GEN391�FPT Ol1CfAM5FE5%,WKG)
Atlopted by Council: Date �p-� , `'� � �op \
DEPAFiTMEM NCIL DAiE W RIATED . - . O I_ ��
c�rico��si ia�-ZOO� GREEN SHEE � N 21625
GONTAGf P ON 8 E � �EPNiTMINT DIRE � GRY COUNG� MRWJDATE
Dan Bostrom 266-8660 �sswx � em�rrorwer � cmcxenu
NUM6EA FCR
MUST BE ON CWNCR AGENDA BY (ONTEI ROUi1N6 O BUUREf DIRECfOfl � FlN. E MGT. SEHVICES 01R
�� o ������� o
SOTAL #E OF SIGNATURE PAGES (CL3P ALL LOCATIONS FOR SIGNASUR�
�crror+ r+�a�esreo
Approve 2001 BudgetAmendment forPolice departmentto repairand upgrade it Records Management System and
to obtain 11 S mobile laptop computers.
RECOMMEero�T�S:l,ppiave �A) a Pe)eet (R) pENSONAL SERVICE CONTHACTS MUST ANSWER THE FOLLOWING GUESTIONS:
_ PLANNIN6 COGMtSS70N � CNIL SENVICE WMM75S70N 1. Fies tlris perSOM(m eve[ rtatk9d unde( 8 cOntrac[ tar Nis QeP�rtt?
_ peCOMMrtTEE _ YES NO
_�� 2. Hps Mis parsoNRrm over been a ay emptoyeeT
— YES NO
— D�S7Hi�T COl1RT — 3. Does Mis persoNfirm posseu a akitl not nortnalry possesseC by any curteM dty employee?
SuFPotxfS wN�CH COUNG�L OBJEClIVE? YES NO
�plain all yn �nswsn on �spmb shset �nA �@se� to pnsn aMn
INRUTIN6 PROB�EM,ISSUE. OPPOPTUIi1SY (WM.Yfiet, WMn. WAsn, Wtm:
Saint Paul receive federal grant money to purchase 1701ap top computers for wireless communications within squad
cazs. The City's Records Management System needs to be repaired and upgraded to be able to ailow police officers
to prepare paperless reports. Additional computers are needed so that all squads have access to the new systems..
ADVANTAOES IFMPROVED:
Police reports will be more accurate, complete, timely, and accessible. I?ata analysis will be better.
OISAOVANTAGES IFAPPRWED:
Reduces the General Fund's fund balance by $66,125.
OISApVANTAGES IF NGTAPPRQYED:
The Police Department will not be in full compliance with the terms and conditions ofa federal grant for computers.
TOTAL AMOUNT OF THANSACTION f COSTlREVENVE BUDGETED (CIRCLE ONE) YES NO
FUNDINQ SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (E%PLAIN)
a S-115�
DEPAp7MENT/OFFICE/COUNGL DATE MRIATED .
c�rico,���� �o-ZS-zoo� GREEN SHEE 6�_ 21525
COMACT PERSON & PHONE �N[TIALlOATE INITIAVDAiE
O DEPAFTMENTDIRECTOR � CITYCAtINCIL
Dan Bostrom 266-8660 p���'N O CISY ATfORNEY O CITY CLERK
NUYBERFOR
MUST E ON COUNCIL ACaENDA BY (DATE) pp�� � BUDGET DIRECTOR � FIN. & MGT. SERVICES DIR.
OPOEN � ,.�qYOR (OR ASSI5fANT) ❑
TOTAL # OP SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATUHE)
ACf10N REQUESTED:
Approve 2001 Budget Amendment for Police department to repair and upgrade it Records Management System and
to obtain 115 mobile laptop computers.
RECOMMENDATIONS: Approve (A) or Reject (R) pEflSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_ PLANNING CAMMISSION _ CNIL SERVICE COMMISSION �� Has this personMirtn ever worked under a contract fm this department?
_CIBCOMMfTTEE _ YES NO
2. Has this person/firm ever been a c"rty employee?
_ S7AFF _ YES P1O
_ DISiRICT COUa7 � 3. Does thi5 personRirm possess a skill not normally possessed by any curretn city employee?
SUPPORTS WHICH COUNCIL O&IECTIVE? YES NO
Explein ell yes snswers on seperate sheei nnd nttaah to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Whaq When, Where, Why):
Saint Paul receive federal grant money to purchase 1701ap top computers for wireless communications within squad
cars. The City's Records Management System needs to be repaired and upgraded to be able to allow police officers
to prepare paperless reports. Addirional computers are needed so that a11 squads have access to the new systems..
ADVANTAGESIFAPPROVED:
Police reports will be more accurate, complete, timely, and accessible. Data analysis will be better.
DISADVANTAGES IPAPPROVED:
Reduces the General Fund's fund balance by $833,000.
OISADVANTACaES IF NOTAPPROVE�'
The Police Aepattment will not be in full compliance with the terms and conditions of a federal grant for computers.
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGE7ED (CIRCLE ONE) VES NO
PUNDING SOUHCE ACTIYITY NUMBER
FINANpAL INFORMATION� (EXPU{IN)
Council File # (7l - i 1 Sb
Green Sheet # ��
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented
Referred To
Date
1 WEIEREAS, the Saint Paul Police Department's Records Management System eds to be repaired and
2 upgraded at an estunated cost of $350,000 in order to be able to haue police office submit paperless reports
3 via mobile laptop computers and make the changes necessary to accommodate e Nafional Incident Based
4 Reporting System (I�IIBRS) standards; and
5 WHEREAS the department needs to lease ll 5 mobile laptop comput s and purchase flexible mounting
6 docking stations for the squad cars at an estunated cost of $483,00 , in order to supplement the laptop
7 computers provided by federal and state grants; and
8 WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Ci Charter, does certify that there aze available
9 for appropriation funds of $833,000, in excess of those esti ted in the 2001 budget: and
10 WHEREAS, the Mayor recommends the following
11
12
13 FINANCING PLAN
14 00000-General Fund
I S 9830- Use of Fund Balance
16 Total Changes To Financing Plan
17 SPENDING PLAN
18 04310-St. Paul Police
�
20
02XX- Services
1 `� �F�f•iR�
21 0856 - Computer ardwaze
22 0$57 - Comput Sofiware
23 Tota1 Changes To Spending Plan
. 1. ':
.1: •'•
Systems Unit:
88,980
11,200
958
32.820
133,958
1
to the 2001 budget:
��
C es
833.000
833,000
CI;
C
483,000
350,000
+833,000
Amended
Budeet
6.920.898
6,920,898
.; . �
11,200
483,958
382.820
9b6,958
al-11Sa
1 NOW THEREFORE, BE IT RESOLVED, that the City Council does approve these recommende hanges
2 totaling $833,000 to the Saint Paul Police Department's 2001 General Fund budget to enhance efficiency
3 and effectiveness of Police operations.
Requested by Department of.
B
Blakey
Bostrom
Coleman
Harris
L antry
Reiter
Adopted by CouncIl:
Adoption Certified�
/
By:
Council Secretary
Approved by Mayor: Date
�
�
Approval Recommended by Financial Services Office:
�
Form Approved by Ciry Attorney:
�
Approved b�r Subm�to City Council:
By:
S �es�:�-���. — �ov. �,, �o��
Presented By:
Referred To:
Committee Date:
i Whereas, the Saint Paul Police DepartmenYS Records Management System needs an addHional final investment estimated at $350,000 to supply
z access to i�ormation from local, state, and federal data bases to officers in the fieltl, to allow police officers to prepare paperiess reports via
s mobile tapiop computers, and to permit changes necessary to accommodate the National Incident Based Reporting System (IS{BRS) standards; and
s Whereas, Police management has idenYrfied funding within the 2001 approvetl budget ihat can be applietl to this need, spec'rficalty, $150,000 from
s the Returnetl City Pension Assets Funtl and $75,000 from the Local Law Enforcement Block Grafrt; antl
a Whereas, the City Council, during Rs budget deliberations on the 2001 budget, added S763,400 to the 2001 Butlget, which was intended to fund a fuil
s year's cost of the ongoing support of the wireless communication component of the Records Management System, but will partially go unused for
io ongoing system costs in 2001, and, therefore, a portion of that amouM is available to fund the balance of the 5350,000 inveslmeM; antl
iz Whereas, the Police Department needs to lease 115 mobile laptop computers and purchase flexible mounting docking stations for police squad
ia cars for the laptop PCs; and
ta
is Whereas, the Mayor and Director of Financial Services have agreed to prepare and submit a technical change for the 2002 budget to the City Council
is to add the annual cost of leasing 175 mobile laptop computers, estimated at $140,000, to the 2002 budget; and
n
�a Whereas, the cost of 115 mounting docking stations is estimated to be $66,725, and there currently is no available budget authority; antl
79
aa WHEREAS, the Mayoq in accordance with Section 70.07.1 of the city charteq certifies thffi there are available tor appropriation $60,000 in generel
2i fund monies in excess of those estimated in the 2UU7 budget; and, in accordance with Section tU.U7.1 of the City Char[er, recommends the
zz following changes to the 2001 budget:
za
u CURRENT AMEN�EO
zs Fund Activity Object Description BUDGET CHANGES BUDGET
26
n S FUND - FINANCING
ze U5e of Fund BaWnce
29 001 • 00000 -
30
at SENERALPUND-SPENDING
sx Police Department - Police Fleet
33 001 - 04001 -
9830
0346
Council File # p\_\� rj p
Green Sheet # � ` � � �
RESOLU710N
OF SAINT PAUL, MINNESOTA
Use of Fund Balance
6,097,799
66,725 6,163,924
66,125 66,125
Accessories foI Vehicles
�
as GENERAL FUND SPENDWG CHANGE 66,125
36
a� NOW, THEREFORE, BE IT RESOLVED, that the City Council approves the amendetl butlgets as indicated above, and adopts the revisions to
aa the 2001 bud9et.
Requested by Department of:
By:
Adoption Certified by Council Secretary:
By: —��� � r---�s �
Approved by Mayor: Date ��� J C 2��
By:
Approval Recommentled by Director of Financial Services:
BY� � �A1�d���
Form roved CiTyAttomey:
gY: 2
Approv arforSubmissiontoCouncil:
By: '�LC� ���/�/�f�Y%�iV(i /
PraperMbyNe011keo(Menc�el5ttvkm (GlSXP11EPBU0GEN391�FPT Ol1CfAM5FE5%,WKG)
Atlopted by Council: Date �p-� , `'� � �op \
DEPAFiTMEM NCIL DAiE W RIATED . - . O I_ ��
c�rico��si ia�-ZOO� GREEN SHEE � N 21625
GONTAGf P ON 8 E � �EPNiTMINT DIRE � GRY COUNG� MRWJDATE
Dan Bostrom 266-8660 �sswx � em�rrorwer � cmcxenu
NUM6EA FCR
MUST BE ON CWNCR AGENDA BY (ONTEI ROUi1N6 O BUUREf DIRECfOfl � FlN. E MGT. SEHVICES 01R
�� o ������� o
SOTAL #E OF SIGNATURE PAGES (CL3P ALL LOCATIONS FOR SIGNASUR�
�crror+ r+�a�esreo
Approve 2001 BudgetAmendment forPolice departmentto repairand upgrade it Records Management System and
to obtain 11 S mobile laptop computers.
RECOMMEero�T�S:l,ppiave �A) a Pe)eet (R) pENSONAL SERVICE CONTHACTS MUST ANSWER THE FOLLOWING GUESTIONS:
_ PLANNIN6 COGMtSS70N � CNIL SENVICE WMM75S70N 1. Fies tlris perSOM(m eve[ rtatk9d unde( 8 cOntrac[ tar Nis QeP�rtt?
_ peCOMMrtTEE _ YES NO
_�� 2. Hps Mis parsoNRrm over been a ay emptoyeeT
— YES NO
— D�S7Hi�T COl1RT — 3. Does Mis persoNfirm posseu a akitl not nortnalry possesseC by any curteM dty employee?
SuFPotxfS wN�CH COUNG�L OBJEClIVE? YES NO
�plain all yn �nswsn on �spmb shset �nA �@se� to pnsn aMn
INRUTIN6 PROB�EM,ISSUE. OPPOPTUIi1SY (WM.Yfiet, WMn. WAsn, Wtm:
Saint Paul receive federal grant money to purchase 1701ap top computers for wireless communications within squad
cazs. The City's Records Management System needs to be repaired and upgraded to be able to ailow police officers
to prepare paperless reports. Additional computers are needed so that all squads have access to the new systems..
ADVANTAOES IFMPROVED:
Police reports will be more accurate, complete, timely, and accessible. I?ata analysis will be better.
OISAOVANTAGES IFAPPRWED:
Reduces the General Fund's fund balance by $66,125.
OISApVANTAGES IF NGTAPPRQYED:
The Police Department will not be in full compliance with the terms and conditions ofa federal grant for computers.
TOTAL AMOUNT OF THANSACTION f COSTlREVENVE BUDGETED (CIRCLE ONE) YES NO
FUNDINQ SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (E%PLAIN)
a S-115�
DEPAp7MENT/OFFICE/COUNGL DATE MRIATED .
c�rico,���� �o-ZS-zoo� GREEN SHEE 6�_ 21525
COMACT PERSON & PHONE �N[TIALlOATE INITIAVDAiE
O DEPAFTMENTDIRECTOR � CITYCAtINCIL
Dan Bostrom 266-8660 p���'N O CISY ATfORNEY O CITY CLERK
NUYBERFOR
MUST E ON COUNCIL ACaENDA BY (DATE) pp�� � BUDGET DIRECTOR � FIN. & MGT. SERVICES DIR.
OPOEN � ,.�qYOR (OR ASSI5fANT) ❑
TOTAL # OP SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATUHE)
ACf10N REQUESTED:
Approve 2001 Budget Amendment for Police department to repair and upgrade it Records Management System and
to obtain 115 mobile laptop computers.
RECOMMENDATIONS: Approve (A) or Reject (R) pEflSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_ PLANNING CAMMISSION _ CNIL SERVICE COMMISSION �� Has this personMirtn ever worked under a contract fm this department?
_CIBCOMMfTTEE _ YES NO
2. Has this person/firm ever been a c"rty employee?
_ S7AFF _ YES P1O
_ DISiRICT COUa7 � 3. Does thi5 personRirm possess a skill not normally possessed by any curretn city employee?
SUPPORTS WHICH COUNCIL O&IECTIVE? YES NO
Explein ell yes snswers on seperate sheei nnd nttaah to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Whaq When, Where, Why):
Saint Paul receive federal grant money to purchase 1701ap top computers for wireless communications within squad
cars. The City's Records Management System needs to be repaired and upgraded to be able to allow police officers
to prepare paperless reports. Addirional computers are needed so that a11 squads have access to the new systems..
ADVANTAGESIFAPPROVED:
Police reports will be more accurate, complete, timely, and accessible. Data analysis will be better.
DISADVANTAGES IPAPPROVED:
Reduces the General Fund's fund balance by $833,000.
OISADVANTACaES IF NOTAPPROVE�'
The Police Aepattment will not be in full compliance with the terms and conditions of a federal grant for computers.
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGE7ED (CIRCLE ONE) VES NO
PUNDING SOUHCE ACTIYITY NUMBER
FINANpAL INFORMATION� (EXPU{IN)
Council File # (7l - i 1 Sb
Green Sheet # ��
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented
Referred To
Date
1 WEIEREAS, the Saint Paul Police Department's Records Management System eds to be repaired and
2 upgraded at an estunated cost of $350,000 in order to be able to haue police office submit paperless reports
3 via mobile laptop computers and make the changes necessary to accommodate e Nafional Incident Based
4 Reporting System (I�IIBRS) standards; and
5 WHEREAS the department needs to lease ll 5 mobile laptop comput s and purchase flexible mounting
6 docking stations for the squad cars at an estunated cost of $483,00 , in order to supplement the laptop
7 computers provided by federal and state grants; and
8 WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Ci Charter, does certify that there aze available
9 for appropriation funds of $833,000, in excess of those esti ted in the 2001 budget: and
10 WHEREAS, the Mayor recommends the following
11
12
13 FINANCING PLAN
14 00000-General Fund
I S 9830- Use of Fund Balance
16 Total Changes To Financing Plan
17 SPENDING PLAN
18 04310-St. Paul Police
�
20
02XX- Services
1 `� �F�f•iR�
21 0856 - Computer ardwaze
22 0$57 - Comput Sofiware
23 Tota1 Changes To Spending Plan
. 1. ':
.1: •'•
Systems Unit:
88,980
11,200
958
32.820
133,958
1
to the 2001 budget:
��
C es
833.000
833,000
CI;
C
483,000
350,000
+833,000
Amended
Budeet
6.920.898
6,920,898
.; . �
11,200
483,958
382.820
9b6,958
al-11Sa
1 NOW THEREFORE, BE IT RESOLVED, that the City Council does approve these recommende hanges
2 totaling $833,000 to the Saint Paul Police Department's 2001 General Fund budget to enhance efficiency
3 and effectiveness of Police operations.
Requested by Department of.
B
Blakey
Bostrom
Coleman
Harris
L antry
Reiter
Adopted by CouncIl:
Adoption Certified�
/
By:
Council Secretary
Approved by Mayor: Date
�
�
Approval Recommended by Financial Services Office:
�
Form Approved by Ciry Attorney:
�
Approved b�r Subm�to City Council:
By:
S �es�:�-���. — �ov. �,, �o��
Presented By:
Referred To:
Committee Date:
i Whereas, the Saint Paul Police DepartmenYS Records Management System needs an addHional final investment estimated at $350,000 to supply
z access to i�ormation from local, state, and federal data bases to officers in the fieltl, to allow police officers to prepare paperiess reports via
s mobile tapiop computers, and to permit changes necessary to accommodate the National Incident Based Reporting System (IS{BRS) standards; and
s Whereas, Police management has idenYrfied funding within the 2001 approvetl budget ihat can be applietl to this need, spec'rficalty, $150,000 from
s the Returnetl City Pension Assets Funtl and $75,000 from the Local Law Enforcement Block Grafrt; antl
a Whereas, the City Council, during Rs budget deliberations on the 2001 budget, added S763,400 to the 2001 Butlget, which was intended to fund a fuil
s year's cost of the ongoing support of the wireless communication component of the Records Management System, but will partially go unused for
io ongoing system costs in 2001, and, therefore, a portion of that amouM is available to fund the balance of the 5350,000 inveslmeM; antl
iz Whereas, the Police Department needs to lease 115 mobile laptop computers and purchase flexible mounting docking stations for police squad
ia cars for the laptop PCs; and
ta
is Whereas, the Mayor and Director of Financial Services have agreed to prepare and submit a technical change for the 2002 budget to the City Council
is to add the annual cost of leasing 175 mobile laptop computers, estimated at $140,000, to the 2002 budget; and
n
�a Whereas, the cost of 115 mounting docking stations is estimated to be $66,725, and there currently is no available budget authority; antl
79
aa WHEREAS, the Mayoq in accordance with Section 70.07.1 of the city charteq certifies thffi there are available tor appropriation $60,000 in generel
2i fund monies in excess of those estimated in the 2UU7 budget; and, in accordance with Section tU.U7.1 of the City Char[er, recommends the
zz following changes to the 2001 budget:
za
u CURRENT AMEN�EO
zs Fund Activity Object Description BUDGET CHANGES BUDGET
26
n S FUND - FINANCING
ze U5e of Fund BaWnce
29 001 • 00000 -
30
at SENERALPUND-SPENDING
sx Police Department - Police Fleet
33 001 - 04001 -
9830
0346
Council File # p\_\� rj p
Green Sheet # � ` � � �
RESOLU710N
OF SAINT PAUL, MINNESOTA
Use of Fund Balance
6,097,799
66,725 6,163,924
66,125 66,125
Accessories foI Vehicles
�
as GENERAL FUND SPENDWG CHANGE 66,125
36
a� NOW, THEREFORE, BE IT RESOLVED, that the City Council approves the amendetl butlgets as indicated above, and adopts the revisions to
aa the 2001 bud9et.
Requested by Department of:
By:
Adoption Certified by Council Secretary:
By: —��� � r---�s �
Approved by Mayor: Date ��� J C 2��
By:
Approval Recommentled by Director of Financial Services:
BY� � �A1�d���
Form roved CiTyAttomey:
gY: 2
Approv arforSubmissiontoCouncil:
By: '�LC� ���/�/�f�Y%�iV(i /
PraperMbyNe011keo(Menc�el5ttvkm (GlSXP11EPBU0GEN391�FPT Ol1CfAM5FE5%,WKG)
Atlopted by Council: Date �p-� , `'� � �op \
DEPAFiTMEM NCIL DAiE W RIATED . - . O I_ ��
c�rico��si ia�-ZOO� GREEN SHEE � N 21625
GONTAGf P ON 8 E � �EPNiTMINT DIRE � GRY COUNG� MRWJDATE
Dan Bostrom 266-8660 �sswx � em�rrorwer � cmcxenu
NUM6EA FCR
MUST BE ON CWNCR AGENDA BY (ONTEI ROUi1N6 O BUUREf DIRECfOfl � FlN. E MGT. SEHVICES 01R
�� o ������� o
SOTAL #E OF SIGNATURE PAGES (CL3P ALL LOCATIONS FOR SIGNASUR�
�crror+ r+�a�esreo
Approve 2001 BudgetAmendment forPolice departmentto repairand upgrade it Records Management System and
to obtain 11 S mobile laptop computers.
RECOMMEero�T�S:l,ppiave �A) a Pe)eet (R) pENSONAL SERVICE CONTHACTS MUST ANSWER THE FOLLOWING GUESTIONS:
_ PLANNIN6 COGMtSS70N � CNIL SENVICE WMM75S70N 1. Fies tlris perSOM(m eve[ rtatk9d unde( 8 cOntrac[ tar Nis QeP�rtt?
_ peCOMMrtTEE _ YES NO
_�� 2. Hps Mis parsoNRrm over been a ay emptoyeeT
— YES NO
— D�S7Hi�T COl1RT — 3. Does Mis persoNfirm posseu a akitl not nortnalry possesseC by any curteM dty employee?
SuFPotxfS wN�CH COUNG�L OBJEClIVE? YES NO
�plain all yn �nswsn on �spmb shset �nA �@se� to pnsn aMn
INRUTIN6 PROB�EM,ISSUE. OPPOPTUIi1SY (WM.Yfiet, WMn. WAsn, Wtm:
Saint Paul receive federal grant money to purchase 1701ap top computers for wireless communications within squad
cazs. The City's Records Management System needs to be repaired and upgraded to be able to ailow police officers
to prepare paperless reports. Additional computers are needed so that all squads have access to the new systems..
ADVANTAOES IFMPROVED:
Police reports will be more accurate, complete, timely, and accessible. I?ata analysis will be better.
OISAOVANTAGES IFAPPRWED:
Reduces the General Fund's fund balance by $66,125.
OISApVANTAGES IF NGTAPPRQYED:
The Police Department will not be in full compliance with the terms and conditions ofa federal grant for computers.
TOTAL AMOUNT OF THANSACTION f COSTlREVENVE BUDGETED (CIRCLE ONE) YES NO
FUNDINQ SOURCE ACTIVITY NUMBER
FINANCIAL INFORMATION: (E%PLAIN)
a S-115�
DEPAp7MENT/OFFICE/COUNGL DATE MRIATED .
c�rico,���� �o-ZS-zoo� GREEN SHEE 6�_ 21525
COMACT PERSON & PHONE �N[TIALlOATE INITIAVDAiE
O DEPAFTMENTDIRECTOR � CITYCAtINCIL
Dan Bostrom 266-8660 p���'N O CISY ATfORNEY O CITY CLERK
NUYBERFOR
MUST E ON COUNCIL ACaENDA BY (DATE) pp�� � BUDGET DIRECTOR � FIN. & MGT. SERVICES DIR.
OPOEN � ,.�qYOR (OR ASSI5fANT) ❑
TOTAL # OP SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATUHE)
ACf10N REQUESTED:
Approve 2001 Budget Amendment for Police department to repair and upgrade it Records Management System and
to obtain 115 mobile laptop computers.
RECOMMENDATIONS: Approve (A) or Reject (R) pEflSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
_ PLANNING CAMMISSION _ CNIL SERVICE COMMISSION �� Has this personMirtn ever worked under a contract fm this department?
_CIBCOMMfTTEE _ YES NO
2. Has this person/firm ever been a c"rty employee?
_ S7AFF _ YES P1O
_ DISiRICT COUa7 � 3. Does thi5 personRirm possess a skill not normally possessed by any curretn city employee?
SUPPORTS WHICH COUNCIL O&IECTIVE? YES NO
Explein ell yes snswers on seperate sheei nnd nttaah to green sheet
INITIATING PROBLEM, ISSUE, OPPORTUNITY (Who, Whaq When, Where, Why):
Saint Paul receive federal grant money to purchase 1701ap top computers for wireless communications within squad
cars. The City's Records Management System needs to be repaired and upgraded to be able to allow police officers
to prepare paperless reports. Addirional computers are needed so that a11 squads have access to the new systems..
ADVANTAGESIFAPPROVED:
Police reports will be more accurate, complete, timely, and accessible. Data analysis will be better.
DISADVANTAGES IPAPPROVED:
Reduces the General Fund's fund balance by $833,000.
OISADVANTACaES IF NOTAPPROVE�'
The Police Aepattment will not be in full compliance with the terms and conditions of a federal grant for computers.
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGE7ED (CIRCLE ONE) VES NO
PUNDING SOUHCE ACTIYITY NUMBER
FINANpAL INFORMATION� (EXPU{IN)
Council File # (7l - i 1 Sb
Green Sheet # ��
RESOLUTION
CITY OF SAINT PAUL, MINNESOTA
Presented
Referred To
Date
1 WEIEREAS, the Saint Paul Police Department's Records Management System eds to be repaired and
2 upgraded at an estunated cost of $350,000 in order to be able to haue police office submit paperless reports
3 via mobile laptop computers and make the changes necessary to accommodate e Nafional Incident Based
4 Reporting System (I�IIBRS) standards; and
5 WHEREAS the department needs to lease ll 5 mobile laptop comput s and purchase flexible mounting
6 docking stations for the squad cars at an estunated cost of $483,00 , in order to supplement the laptop
7 computers provided by federal and state grants; and
8 WHEREAS, the Mayor, pursuant to Section 10.07.1 of the Ci Charter, does certify that there aze available
9 for appropriation funds of $833,000, in excess of those esti ted in the 2001 budget: and
10 WHEREAS, the Mayor recommends the following
11
12
13 FINANCING PLAN
14 00000-General Fund
I S 9830- Use of Fund Balance
16 Total Changes To Financing Plan
17 SPENDING PLAN
18 04310-St. Paul Police
�
20
02XX- Services
1 `� �F�f•iR�
21 0856 - Computer ardwaze
22 0$57 - Comput Sofiware
23 Tota1 Changes To Spending Plan
. 1. ':
.1: •'•
Systems Unit:
88,980
11,200
958
32.820
133,958
1
to the 2001 budget:
��
C es
833.000
833,000
CI;
C
483,000
350,000
+833,000
Amended
Budeet
6.920.898
6,920,898
.; . �
11,200
483,958
382.820
9b6,958
al-11Sa
1 NOW THEREFORE, BE IT RESOLVED, that the City Council does approve these recommende hanges
2 totaling $833,000 to the Saint Paul Police Department's 2001 General Fund budget to enhance efficiency
3 and effectiveness of Police operations.
Requested by Department of.
B
Blakey
Bostrom
Coleman
Harris
L antry
Reiter
Adopted by CouncIl:
Adoption Certified�
/
By:
Council Secretary
Approved by Mayor: Date
�
�
Approval Recommended by Financial Services Office:
�
Form Approved by Ciry Attorney:
�
Approved b�r Subm�to City Council:
By: