273754 WMITE - CITV CLERK COIIIICII � /��i��
PINK - FINANCE G I SA I NT PA U L o
CANARV - DEPARTMENT ]
BLUE - MAVOR File NO. i�
, c�l Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
RESOLVED, that the proper City officials are hereby authorized and directed
to execute an agreement with the Minnesota Department of Health whereby the
City will secure the services of Indochinese interpreters for its Indochinese
screening clinics for a period beginning August 20, 1979 and ending Decem-
ber 31, 1979; the City to be paid a sum not to exceed $8,580 by the State for
said services.
� .
COUNCILMEN
Yeas Nays � Requested by Department of:
�' McMa.hon � [n Favor COMMUNITY SERV
Hozza
�
Levine � __ Against BY
Maddox
Showalte 5 1919
T o S�p 2 Form pprove by �r e
Adop by Counc� : Date
r
ertified P• ed by C ncil Se�retary BY
S�
/1p v by :Navor: Dat "'� SEP 2 6 19 Appr y Mayor foc Sub i i ncil
sy - By
P1t�1.ISHE� 0 CT 6 1979
. <,;►,.
' - � _ ' � � `' OM 0L: Z2/I.975
� ., Rsv. : 9/8/76
E fiI OF ADMINISTRATIQE ORDLRS,
LIIT ON , AND ORDINAN ���'�
��.ir�..�. N����
Dat4: September 10, 1979 •
TO; MA.YOIt GEbRGE LATIMER
pg; Thc�as J. Kelley�
g�= Coatract betv�reen the City of Saint Pau1, Division of. Public Health and the
Minnesota Department of Health
.
;
ACTYON RE�STED:
. t
executive approval and signature
-;
PtJRP4SE AND RATTONALE FOR THIS ACTIQN:
The Indochinese refuqees have exceptionally hiqh rates of te�berculosis and other
ccn�unicable disease. A screeninq pragram ba►s b�en iaitiatecl to identify, treat,
and refer refuqees who pose a public health risk. interpreter� pho are able to •
� , speak Laotian, Cambodian and vietna�aese ar� needed to translate at the screeaiug
clinics. TILe State� Will reimburse the City for i:nterpretive services.
AT�A�TS: � .
Council Resolution - one cogy
contract doc�anent - five copies ' ° �
attachment - five copies
�r.is oob32-o1 `
(AD�A.FORM !cs�; .. STATE OF MINNESOTA
� ORIGtNAL
� ' ' CONTRACTUAL (non-state employee) SERV ;�,� SUPPLEM�NT/
-� �', Ic���'� � a^,r,E�an,��N�
CONSULTAN'r � PROFESSIONAL-TECHNICAL � PURCHASE[� (�I�T1
Trn.No. Account I.D. Urganization F.V. Requisition No. Ventlor Number Type Terms Source " S.Act. Task 5.Tas�c
A4� �I
Cost,Job or Client Code AmouM Suffix Object
�END
TYPE OF TRANSACTION � � Entered by
A40 A41 Date Number
❑ ❑ ❑ Date Number Entered by
A44 A45 A46
THIS CONTRACT, which shall be interpreted pursuant to the laws of the State of Minnesota, between the State of Minnesota,
acting through its - Denartment oi riealtn
(hereinafter STATE) and Cit;� of St. Paul, Division of Public Health
— address _.555 Cedar St., St. Faul I�iPd 55�01
Soc.Sec.or Fed. Iden. No. �tfl�2
(hereinafter CONTRACTOR),witnesseth that:
WHEREAS,the STATE,pursuant to Minnesota Statutes Section(s)__�h) anr3 -F) �Q'��
is empotivered to facilitate coardina�e and suppor �e organiza ion o services �or �ne nreven-
�� � ' � � �-
„r��� .nc1_se v�.cP t� rn � ,and
WHEREAS,_T��,,��,,,o�� rPf„oPP� �,�.r� P-c �nti onal l v hi �h rate� of tuberculosis arid oth�r
...,r,.r„n;...�h�� d;�PasP� that can be dia�;noaed and treazed throu�n a screenino prograrr�nd
4'UHEREAS,CONTRACTOR represents that it is duly qualified and willing to perform the services set forth herein,. ,
P)OW,THEREFORE, it is agreed:
1. CONTRACTOR'S DUTIES (Attach additional page if necessary).CONTRACTOR,who is not a state employee,shall:
I, ihe Contrac�o: shall employ a person(s) lhereinafter referred to as "inte�-preter"} wkio:
a. is ilue:it in English and one or more of the followin�; dialects: Laotian, Ca�nbodian
and Vie�namese. '
b. k:ave abiiity ta understand and explain medical information.
Il. The. Contractor shall be responsi�le ,to insure that ihe interpreter(s) per.form the
follo�.�ino c3uties to the satisfaction of tne state:
1. Provide person to person communication between non-en�lis�i speakin� Indachinese
Refugaes and health p_ofessionals, whicn communication sh�tl include:
a, e:spl?nation of the Indochinese Screenin; Pro�rar,i.
b. collection of information from the Indochinese Refugees as to their in✓olvement
an previous screening programs.
c. assistin� in receiving inforrnation for ?ndochinese Refugees aboat previous ` �
screening test r.esults, if knot,m.
(IId, e, III�, IV and other duti s of the Coritractor are contained in E.cnibit .1, attacn.ed
li. CON��E�RTii7N�PTE�N�`�F �A�M�I��.
A. Consideration for all services performed and goods or materials supplied by CONTRACTOR pursuant to this contract
shall be paid by the STATE as follows:
1. Compensation not to exceea ei�nt thousand five hundred, ei�hty dollars
2. Reimbursement for travel and subsistence expenses actually and necessarily incurred by CONTRACTOR perfor-
mance of this contract in an amount not to exceed fi vp r �ncire� f•i ftPen dollars
($�T.I2rJ );provided,that CONTRACTOR shall be reimbursed for travel and subsistence expenses
in the same amount and manner as state officers and employees ar.e reimbursed pursuant to the travel regulations
promulgated by the Commissioner of Personnel.CONTRACTOR shall not be reimbursed for travel and subsistence
expenses incurred outside the State of Minnesota unless it has received prior written approval for such out of state
travel from the STATE.
The total obligation of the STATE for all compensatian and reimbursements to CONTRACTOR shall not exceed
�;�1�,+ hl�nT�gan�l� �f'i va i-n�n�irr�r3� Pi m„�h.�llars ($ g�580.Q0 `.
B. Terms of Payment
1. Payments shall be made by the STATE promptly after CONTRACTOR'S presentation of invoices for serv,ices
performed and acceptance of such services by the STATE'S authorized agent pursuant to Clause V1. Invoices
shall be submitted in a form prescribed by the STATE and according to the fotlowirtg schedule:
nn irivozce for ir,te��^etive �e.rvices shall be su�mit�eu r�on�tnly. Ti�e co:s: stial�.
riot exe�eci iive dolia.rs antl forty—einht cerit;, (a5•48) an haar and ei�,ht ti�ous�':c.,
fiye :�undred, ez�hty (�8,580.d0) dol:tars for th<: cor�tract period.
2. (When applicable) Payments are to be made from fedr:ral funds obtained by the STATE through Title TT
Oft}lE'—�-"rer'e-:(�e+1-�.-��I-��--it'i�`•��ZC��1 e'�i.rJi iiPf7}��P� Q"C"fCt'A�'7^
Act of
��.�� (Public law_' �S-5�� _
ancJ arrie�dments thereto). If at any time such funds become unavailable, ihis contract shall be tPrrriinated im-
mediately upon written notice or such fact by the STATE to CONTRACTOR. �n the evenf of such termination,
CONTRACTOR shall be entit�ed to payment,determination on a pro rata basis,for services satisfactority pertormed.
III. C0�.11DITIONS OF PAYMENT. /.�II servi ces provided by CONTRACTOR-pursuant to this contract�sH'ail be performeii to`
- the satisfactiun of the STATE,as determined in the sole discretion of its authorized agent,and in accord with all appiiceb(e
- �::clerai, siate and locai laws, ordinances, rules and regulations. CONTRACTOR shall not receive payment for work found
by the STA'T'E to be unsatisfactory, or performed in violation of federal,state or local law,ordinance,rule or regulation.
IV. TERM OF CONTRACT.This contract shall be effective on ���;� ,'�, � , 1g '7Q_,
or upon sutih date as it is executed as to encumbrance by the Commissioner of Finance,whichever occurs later,and shall
remain in effect until !l�an„��* , 19�,or until all obligations set forth in this
contract have been satisfactorily fulfilled,whichever occurs first.
V. CANCELLATION. This contract may be cancelled by the STATE or CONTRACTOR at any time,with or without cause,
upon thirty (30) days' written notice to the other party. In the event of such a cancellation CONTRACTOR shall be ,
entitled to payment,determined on a pro rata basis,for work or services satisfactorily performed.
VI. STATE'S AUTHORIZED AGENT. The STATE'S authorized agent for the purposes of administration of this contract is
���i1�7#—� �$�Tl���
Such agent shall have final authority for acceptance of CONTRACTOR'S services and if such services are accepted as
satisfactory,shall so certify on each invoice submitted pursuant to Clause I I,paragraph B,
VII. ASSlGNP/IENT. CONTRACTOR shall neither assign nor transfer any rights or obligations under this contract without the
prior written consent of the STATE, r � .:
VI I1. AMENDMENTS.Any amendments to this contract shall be in writing.
IX. LIABILITY. CONTRACTOR agrees to indemnify and save and hold the STATE, its agents and employees harmless from
any and alt claims,or,cause.s.of action ar.ising from the performance of this contract by CONTRACTOR or CONTRACTOR'S
__ _ • ,. agen2s: or.employses: This cFause shall�not be eonst�ued to bar any legal remedies CON�RACTbFi':m�y have for the
. .. • •. , .; .. .
STATE'S failure'to fulfiill its,obligationspurauar�t to this contract.�, . . . .
. . . _ . .. .,- •_ - - , �, ;. _ . .
X. �STATE AUdIT$. The books,�records, documents, and accounting procedures, and practices of the co�sultaot relevant to
. . , ._ _ . __ . ,.
this contract shall be subject to examination by the contracting department and the legislative auditor. "
_. 4
XI. OWNERSHIP OF DOCt1MENTS. Any reports, studies, photographs,-negatives, or other documents prepared by CON-
TRACTOR in the performance of its obligations under this contract shall be the exclusive property of the STATE and all
such materials shall be remitted to the STATE by CONTRACTOR upon completion, termination or eancellation of this
. - .. contract: CON.T�ACTOR shatl Rot use;willingfy allow or �ause•to have sucH materia{s used for any purpose other than •
�. ;performance tif CONTRACTOR'�obligations under tfiis contract wi-thout t#�e prior written consent of the S�ATE. � �
XII. OTHER PROVISIQNS. (Attach additiona{page vf necessary.):� - - �: . - - ' "�=-'�`
• ' . Y
91
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_ .. .-'... , ^. .. ' _ . " . _. .• . , , . .. . .:, . '� ' . . . - .. . . . . . . .
.... . .. . ._ � .. . . .. . . . .. . � . . ' . . . . .. ' . � ' ' ' _ ' ' •
IN WITNESS WHEREOF,the parties have caused this contract to be duly executed intending to bebound thereby. �
APPROVED: As to form and execution by the
_ OATTORNEY GENERAL:
�-; � : -. .
�
_ _ . _ .
-- 0�=�INT .P � .. - ` . -,: gy:
BY� • Date:
Title: Ma�or � -
COMMISSfONER OF ADMINISTRATION:
By: .
0 By�
Authonzed Signa*.ure
Title: � �
Date: • - ._� •.
Direc or, De art en o ommunity � � - �
° �ervices
OCOMM►SSIONER OF FINANC�E:
By'Director, Department of Finance
ENCUMBERED
��APPROV � T M• . DEPARTMENT OF FINANCE
� : • � _ . . �
By: - � , . . : _ gy;.. . .
, . . . . � • . , , . r . -
TILI@:__AGG� ant i � Attorne� Date: �
� - . , � : - . Whi[e — Origina!•Finance Depr.
. � � Canary — CONTRACTOR
Blue — Agency Acctg.Uni[
SaJmon — DEPT.OF AOM/N.
` Pink — Agency Suspense Copy
Green — Work Copy