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272363 WHITE - C�TV CLERK �� PINK - FINANCE CO�UI�I� !. � COUflCII _ . �; CANARY - DEPARTMENT C y � GITY OF SAINT PAUL File NO. BLUE - MAVOR Development) ,� Council Resolution Presented By / Referred To Committee: Date Out of Committee By Date WHEREAS, the Council of the City of Saint Paul did approve the Agency Agreement b�etween the City of Saint Paul and the Housing and Redevelopment � Authority (HRA) for the implementation of a portion of the City's Corranunity � Development Block Grant Year IV Program, on June 1 , 1978, Council File Number � 271173; and � U N WHEREAS, the aforementioned Agency Agreement did provide funds for both HRA LL; administrative and project expenses, to-wit: $1 ,506,182 for administrative w .�, expenses and approximately $7,212,963 for project expenses; and � � a ' � WHEREAS, the sum of $1 ,506,182 represents only the amount required for Q � the first seven months of the Corr�nunity Development Year IV Program; and WHEREAS, the City Council stipulated that the HRA shall not encumber nor expend in excess of the sum of $1 ,506,182 for administration expenses without the prior approval of the City Council expressed by its resolution; and WHEREpS, the City Council now intends to grant such approval and further to grant t1�e HRA an additional sum of $962,363 as allowed for in the Council approval o� the Community Development Year IV Program on January 5, 1978, � Council Fi�e Number 270331 ; now, therefore, be it z Z � RESOLVED, that upon the recommendation of the Mayor, the Council of the � N� City of Saint Paul does hereby grant to the Housing and Redevelopment Authority �� (HRA) the additional sum of $962,363 for Community Development Year IV �- �, administration and other operating expenses as set forth in the attached budget Q outline, to be expended in accord with the Agency Agreement between the HRA o � and the City, approved June 1 , 1978. � s. APPROVED• o � ck a a�i` a °O Gary E. tou COUNCILMEN Requested by Department of: PED Yeas Nays � Butler Community Development Division Hozza [n Favor �liC/ . . Hunt Levine __��__ A gai n s t BY '�'70i�ilQs7e-� Showalter Tedesc Adopted b .ouncil: Date �N � � �� Form Approved by City A torne Cert ed Passe Council Secr ary BY � � ° JAN 1 2 Appr d by Mayor for Submission to Council t\ppr by ;Vlavor: Date BY - – — BY ��"JAl� � 0 19T� ---• ,-�-�c./�l �•kJ � WMITE - CITV CLERK � �PINK - FINANCE (�I TY O F S� I � T 1 A V L � CAfJARY - OEPARTMENT � COU[IC11 BLUE - MAVpR File NO. Council Resolution ��?�� Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, the Department of Planning and Economic Developmer�t administers, under the direction of the Mayor, functions relating to renewal activities, economic development activities, property rehabilitation nrograms, Citizen Participation activities, the federal Community Development Block Grant Program, and other activities, and WHEREAS, some of the above mentioned functions are being performed by the Housing and Redevelopment Authority with its staff, and some of the functions are being performed by City staff with 1978 budget accounts adopted by the City Council on October 25, 1977; now, therefore, be it � � RESOLVED, that upon the recommendation of the Mayor, the Council of the City of Saint Paul does hereby approve the Agency Agreement between the City and the Housing and Redevelopment Authority for the implementation of a portion of the City's Community Development Block Grant Year IV Program providing Community Development funas for both administrative and project expenses as indicated on HUD form Number 7015.5, which is attached to this resalution, provided, hoGiever, that the Housing Authority . shall not encumber nor expend in excess of the sum o£ $1,506,182 for administration expenses without the prior approval of ,the City Council expressed by its resolution. COUIVCILh1EN Yeas Nays Requested by Department of: [n Favor � . __ A gai n s t By -��"'w c� ' Form Approved by y A orne Adupted by Councii: Date � Certified Yassed by Council Secretar}• BY B�: — Approved by �iavor: Date _ Apprav�d y Mayo or Submissi '"to auncil By By� � P � �� '� ii �M �� ri �-- �i . —� ---�� ---- , � CD YEAR IV HRA . COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGENCY AGREEMENT r� THIS AGREEMENT, entered into this �� day of �,►�.� , 19�� , by and between the CITY OF SAINT PAUL, a municipal corporation of the State of Minnesota, hereinafter designated "City", and the HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF SAINT PAUL, MINNESOTA, a public body corporate and politic created pursuant to Minnesota Statutes, Sections 462.411 et seq. , hereinagter designated "Authority". WITNESSETH: WHEREAS, in compliance with the Federal Housing and Community Development Act of 1974, as amended, (Public Law 93-383) and Rules and Regulations adopted pursuant thereto, the City has duly made application to the U.S. Department of Housing and Urban Development for Community Development Block Grant Funds; and � WHEREAS, the City has been awarded a grant for Community Development Year IV for the purpose of carrying on the program approved by the City Council and submitted to the U.S. Department of Housing and Urban Development; and WHEREAS, the Authority has prepared, approved and submitted for ratification to the City Council , its Redevelopment Plan for Community Development, which Redevelopment Plan was ratified by the City Council and which Redevelopment Plan is contained in and made a part of the City's Federally-approved Community Development Block Grant Program; and WHEREAS, the City and Authority desire to enter into this Agreement for the purpose of setting forth their respective responsibilities in carrying out to a successful conclusion the City's approved Community Development Block Grant Program in accordance with all applicable Federal , State and Local laws. NOW, THEREFORE, THE CITY AND AUTHORITY DO HEREBY MUTUALLY AGREE AS FOLLOWS: 1 . Term of Agreement: This Agreement and activities authorized hereunder shall take effect and be in force from and after the lst day of June, 1978, and shall be in force and effect for the term of the City's Community Development Program Year IV, as established and as may be extended by the U.S. Department of Housing and Urban Development. 2. Scope of Service: The Authority shall perform all those activities set forth in the City's Federally-approved Community Development Block Grant Program and Authority's City approved Redevelopment Plan which specifically provide for and require development and implementation by the Authority. The Program activities to be undertaken or coordinated by the Authority are set forth in the attached Exhibit A, and shall be undertaken by the Authority in accordance with the provisions contained in the City's Federally-approved Community Development Block Grant Program. In carrying out its activities under this Agreement, the Authority shall report periodically to the City on the status of the programs. 3. Fundin : Al1 funds required for these programs undertaken by the Authority shall be provided by the City with funds derived from its Federally approved Year IV Community Development Block Grant. The Authority shall be entitled to receive advance of funds upon submission of a request therefor. The request for payment of advances shall be in such form as may be required by the City to comply with all Federal , State and Local requirements. All requests for funds shall conform to the items contained in the Budget (HUD Form 7015.5) attached to this Agreement and the provisions of this Agreement. The City shall make such advance payments to the Authority within three working days from the receipt of the Authority's' request. Al1 requests for funds shall conform to the items contained in the Budget attached to this Agreement, marked Exhibit A, and any increases or transfers of � -2- . r funds contained in the Budget and Program items set forth therein shall first require the approval of the City Council expressed by its resolution; provided, however, that the Authority Board, with the prior written approval of the Mayor, may increase any line sub-category by a total amount not to exceed $10,000 without the Council 's consent. Funds may not be transferred between the operating portion of the budget and the program portion of the budget without the City Council 's approval . Any change in total budget amount shall require the prior approval of the City Council expressed by its resolution, provided that of the total approved figure of $2,468,542 Administration and other operating expense, the Authority shall not expend in excess of the amount of $1 ,506,182 without further approval of the City Council expressed by its resolution. In addition to the quarterly report required under paragraph 6, of this Agreement, the Authority shall report to the City on a monthly basis respecting all transfers of funds authorized hereunder. 4. Independent Contractor. For the purpose of this Agreement, the Authority shall be deemed to be an independent contractor, and not an employee of the City. Any and all employees of the Authority or other persons, other than City employees, while engaged in the performance of any work or services required by the Authority under this Agreement, shall not be considered employees of the City; and any and all claims that may or might arise under the Workmen's Compensation Act of Minnesota on behalf of said employees or other persons while so engaged, hospitalization insurance coverages, Social Security and pension payments and benefits, other employee obligations and benefits, shall in no way be the obligation or responsibility of the City. The Authority shall pay as they become due all just claims for work, tools, machinery, skill , materials, insurance premiums, equipment and supplies, personnel and all other contractual obligations entered into pursuant to and in the performance of this Agreement. � -3- t 5. Non-Discrimination: The Authority shall be deemed a contractor for the application of all provisions hereof and ordinances and other laws against unlawful discrimination on account of race, creed, sex, age, disability, sexual preference, or color. This Agreement is subject to Title VI of the Civil Rights Act of 1964 (Public Law 88-352) and the rules and regulations issued pursuant thereto, and the Authority shall comply with Executive Order No. 11246, en�itled "Equal Employment Opportunity", as supplemented in Department of Labor Regulations (4 CFR, Part 60). The Authority agrees to comply with all the terms and conditions set forth in Chapter. 238, Laws of Minnesota for 1941 . The Authority further agrees to comply with all the terms and conditions of Chapter 74 of the Saint Paul Legislative Code pertaining to non-discrimination, and specifically, Section 74.03A thereof pertaining to affirmative action, the provisions of Chapter 74 are hereby incorporated herein by reference. 6. Regular Reporting: The Authority shall submit to the City on a quarterly basis a full account of the status of the work outlined in the work program. This status report shall record the activities of the previous quarter, as well as the cumulative work and activities performed, and shall be submitted using such format as the Community Development Coordinator may prescribe. 7. Other Requirements: The Authority shall comply with all requirements imposed upon the City pursuant to the "Housing and Community Development Act of 1974" (Public Law 93-383) and Rules and Regulations adopted, and as may be amended from time to time, pursuant to said Act by the Department of Housing and Urban Developmer�t (a copy of which Rules and Regulations, dated July, 1976, and as further amendjed, is hereto attached, marked Exhibit B, and incorporated herein by reference). The following Regulations shall specifically govern the activities � -4- .� of the Authority as the same may be applicable: (a) Section 570.200 - "Eligible Activities." (b) Section 570.201 - "Ineligible Activities." (c) Section 570.506 - "Program Income." All program income earned by the Authority shall not be retained by the Authority, but shall be remitted to the City. The City reserves the option of adding such Program Income to Community Development Programs in accordance with the authority contained in Section 570.506. (d) Section 570.509 - "Audit." (e) Section 570.510 - "Retention of Records." (f) Section 570.601 - "Nondiscrimination." (g) Section 570.602 - "Relocation and Acquisition." � (h) Section 570.604 - "Historic Preservation." (i) Section 570.605 - "Labor Standards" which makes applicable the Davis-Bacon Act to all Laborers and mechanics employed by contractors or subcontractors on construction work assisted with funds received from the Housing and Community Development Act of 1974. (j) Section 570.608 - "Hatch Act." 8. Termination or Reduction of Payments: The Secretary of the U.S. Department of Housing and Urban Development is empowered by Section 111 , Title I, Public Law 93-383, to terminate or reduce payments to the City, or to limit availability of payments to the City should the Secretary find, after reasonable notice and opportunity for hearing, that the City has failed to comply substantially with any provision of Title I of the Act. The City agrees not to do anything which will cause the Secretary to take such action, and the Authority shall be notified of any proposed action by the Secretary, and the Authority shall be given opportunity to be represented at all such hearings. The City's obligations to provide funds � -5- . I to the Authority is deemed dependent upon the City's receiving funding from the Secretary, and all obligations of the City hereunder shall either terminate or be reduced or limited in the event the Secretary should take such action as authorized by said Section 111 . IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year first above written. APPROV AS TO FORM: CITY OF SAINT PAUL � �� , ,,,.r— � Assista t Cit t e �� Y `� � � ;�`1'�`�--, � yor�" , 1� `-� ,� � -. � Director, epartment of Finance �and Management Services r-- Ji USING AND REDEVELOPMENT AUTHORITY 'OF TFJE CITY OF SAINT PAUL, MINNESOTA _ � ,1 �� i ' I "' .��_ _ _� , � 6 � i �_ . , i:%,(` , ;� ��%'�-, . y �, l � , �� j � Its � � � , , By � �� I ts -6- ' Housing and Redevelopment Authority . ' Summary Budget U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT A' ❑ ORIC31NAl 8• APPLtCATION NO. COMMUNITY DEVELOPMENT BUDGET ❑ AMEN�MEN C. NAME OF APPLICANT D. PROGRAM YEAR FROM: June 1, 1978 ro: May 31, 1979 LINE E. PROGRAM ACTIVITV AMOUNT FOR HUO NO. USE ONLV l. ACQUISITION OF REA� PROPERTY 1�O$6,900 Z. PUBLIC WOBKS,FACIlIT1ES,SITE IMPROVEMENTS ]Q�OOO 3. CODEENFORCEMENT 4. CLEARANCE,DEMOLITION,REHABILITATION iS1.00O 5. REHABILITATION LOANS AND GRANTS � ' 6. SPECIAI PROJECTS FOR ELDERLY AND HANDICAPPED 7. PAYMENTS FOR LOSS OF RENTAL INCOME 8. DISPOSITION OR REAL PROPERTY l}].S�OOO 9. PROVISION OF PUBLIC SERVICES 10. PAYMENT OF NON-FEDERAL SHARES� 71. COMPLETION OF URBAN RENEWAUNDP PROJECTS • ]�FO OOO 72. RELOCATION PAYMENTS'AND ASSISTANCE 1 O9H,LOO 13. PLANNING AND MANAGEMENT DEVEI.OPMENT 14. ADMINISTRATION 2�468.545 15. CONTINUATION OF MODEL CITIES ACTIVITIES _ �6. SUBTOTAL(Sum o/Linu 1 thro 151 S,701.545 CONTINGENCIES ANO/OR UNSPECIFIEO LOCAL OPTION ACTIV ITIES 17. (Nor to exceed 10%of lins 16J 18. TOTAL PROGRAM ACTIVITY COSTS�Sum o/Lines 16and 17I 8��01.545 LINE F.RESOURCES FOFi PROGRAM ACTIVITY COSTS NO. 1. ENTITLEMENT OR DtSCfiET10NARY AMOUNT .,u� �`��'�� '� w�t�t�`"`��;��.a`<� r��` �'re'��r �.,n „� �� ,.t��2 '� ,� � � �� 2. LESSDEDUCTIONS �.�»��'i�4'+�'�At'j�ed.�v : �� y'�.,�a }.v�Z.; 3. ENTITLEMENT/DISCFiET10NARY AMOUNT FOR PROGRAM ACTIVITIES fLine 1 minus 21 0 S 324.500 1. PFiOGRAM INCOME 6. SURPLUS FROM URBAN RENEWAVNDP SETTLEMENT 6. LOANPROCEEDS 7. REPRO(3RAMMED UNOBLIOATED FUNDS fROM PqIOR PROGRAM YEAF1 B. TOTAL RESOURCES FOR PROaRAM ACTIVITY COSTS (�mofUnet3-7) $��01.545 � ❑Chtek box/jeatts tnclude lndirect coata whlch rcqu(re approval oja cost a!locatfon pfan a.r requlrrd Dy Federnf Management CYrcvlai 7I-/• EDITION OF 10-741S OBSOLETE ' HUO•7016.5(11•75) O GP0:1976-650-506/ 850 a � . I � ( HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF SAINT PAUL, MINNESOTA ; COMMUNITY DEVELOPMENT BLOCK GRANT YEAR N CONTRACT BY HUD LINE ITEM (Attachment to HUD Form 7015.5) LINE 1 - ACQUISITION OF REAL PROPERTY Year IV ITA's $ 108,000 Rice/Marion Phase II 340,000 South of Front Housing Redevelopment 309,400 East of Rice ITA 39,500 Urban Homesteading 50,000 Completion of North St. Stanislaus Development Area 185,000 Country Club Market 55,000 $1,086,900 LINE 2 - PUBLIC WORKS, FACILITIES, SITE IMPROVEMENTS South of Front Housin g Redevelopment $ 72,000 , LINE 4 - CLEARANCE, DEMOLITION, REHABILITATION Year IV ITA's $ 12,000 Rice-Marion Phase II 60,000 � East of Rice ITA 4,000 Completion of North St. Stanislaus Development Area 23,000 Country Club Market 10,000 South of Front Housing Redevelopment 42,000 $ 151,000 LINE 5 - REHABILITATION LOANS S� GRANTS Rehab Loan Program $1,170,000 Rehab Grant Program 1,000,000 Commercial Rehab 500,000 $2,670,000 LINE 8 - DISPOSITION OF REAL PROPERTY Disposition of Property (Contract Services) $ 125,000 Property Management 150,000 Property Maintenance Labor 140,000 $ 415,000 LINE 11 - COMPLETION OF URBAN RENEWAL PROJECTS Union Gospel Mission $ 740,000 S CDBG YEAR IV CONTRACT BY LINE ITEM PAGE 2 LINE 12 - RELOCATION PAYMENTS AND ASSISTANCE Year IV ITA's $ 90,000 South of Front Housing Redevelopment 206,600 Rice/Marion Phase II 300,000 East of Rice ITA 46,500 Completion of North St. �Stanislaus Development Area 155,000 Selective Clearance 300,000 $1,098,100 LINE 14 - ALfl�iINISTRATION (See Attached Detail) Department of Planning and Economic Development Director's Office $ 53,505 Fiscal Management 123,831 Renewal 2,018,048 Economic Development 88,542 CD Attorney 184,619 ' $2,468,545 TOTAL H RA CONTRACT BUDGET $8,701,545 _ S , COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CDIV HRA ADMINISTRATION BUDGET June 1, 1978 - May 31, 1978 APPROVED TITLE BUDGET Salaries Director's Office $ 53,505 Fiscal Management 123,831 Renewal Administrators Office -0- Management � Programming 115,000 Project Services - Relocation 133,200 Project Services - Real Estate 76,700 Project Services - Adm. � Clerical 92,800 Rehabilitation 526,700 Planning 90,800 Design 179,600 Engineers 34,300 Admin. � Technical Services 104,900 Legal 184,619 Economic Development 88,542 � Total Salaries $1,804,497 �nployee Benefit Contributions $ 391,500 Sundry Qverhead Postage $ 10,848 Telephone 38,300 Mileage 28,300 Printing 12,100 Duplicating - Xerox 12,100 Advertising 1,200 Memberships 500 Travel 7,000 Insurance 6,000 Equipment Maintenance Contracts 1,500 Rental of Office Space 113,000 Rental of Duplicating Equipment (Non=Xerox) 5,400 Rental of Equipment (Non-Duplicating) 12,100 Data Processing Service -0- Miscellaneous Services & Supplies 3,000 Dupliceting Paper 2,000 Office Supplies 14,000 Publications 4,000 Photo Supplies 1,200 Total Sundry Overhead $ 272 548 , TOTAL ADMINISTRATION $2,468,545 , OM O1 : 12/1975 Rev. : 9/8/76 �XPLANATION OF ADMINISTRATIVE ORDERS, , RES LUTI NS, ND RDINANCES ��`��`� Date: January 3, 1979 T0: MAYOR GEORGE LATIME FR: MR. WILLIAM Q. PATT ry �� RE: EXTENSION OF HRA C TRAC7 TO COMPLETE CD YEAR IV ACTION REQUESTED: appr ve the extension of the current HRA contract and the provision of an additianal $962 363 for operating expenses to '�arry" the HRA until CD Year V funds are provided. PURPOSE AND RATIONA FOR THIS ACTION: Funds were previously set aside for operation and support servic in the HRA Contract and Budget, as adopted by Council Resolution No. 271173, which rovided 7-month funding of $1 ,506,182. This action will bring the total authorization for RA to $2,468,545•of CD IV funds. This is required because of the contract between e City and HRA for operation of each CD year, which is approved in 7-month and 5-mon h� segments. ATTACHMENTS: Coun i'1 Resolution and copy of Year IV Agreement. . � Z� ' _..�:,�� `._ � � CITY O�' SAII\'T P.�T7L :.��;t ,J! OFFICE OF THF. GZT:r. COIIn CIL ��".>" ,•. ::� fta:.�:°��:. - '::i C;i ,:..�.�) ` , �Y`=. �: � ?� �� January 8, ]979 �,r �.., � Dote ; `'�r�. cor� nni-�TEE � � � o � �- TO : Saint Paul City Cvuncil F R O M � C o m m i tt e e O,CI FINANCE, MANAGEMENT AND PERSONNEL Ruby Hunt�l�,chairman, makes the fotlowing . report on C.F. [� arc�inance � (12) [y� Resotution . ,[� Ofher . , - ,. - TITLE : � The Finance Comnittee, at .its meeting of January 8, ]979, recommended approval of the following: _ 1. Resolution establishing titles of and class specifications for Economic Development Specialists I, II, I�II and IV. 2. Resolution amending class specification for Payrol] Supervisor III by in- cluding in the duties and responsibilities the Water Department Payroll . Supervismr position. - 3. Resolution establishing new title and specifications for Medical Assistant in Grade 14 to replace the titles of Clinic Aide and Heaith Service Aide II. 4. Resolution replacing class specifications for Refectory Attendant and Refectory Helper with new specifications which reflect a change in the min- imum qualifications section concerning educational requirements for the�e . positions. � 5. Apprenticeship program for new Firefighters which also changes the Discharge and Reduction Section of the Civil Service Rules. � 6. Resolution amending $alary Plan 'and Rates of Compensation Resolution, striking out the wage rate for Park Aide I and Park Aide II and estab]ishing the wage . rate for Park Aide. - 7. Resolution amending the Special Employments section of the Civil Service Rules, establi:shing the title of Park Aide to replace the titles of Park Aide I and Park Aide II. 8. Reso]ution adjusting the rate of pay for the title of Library Aide in the. Salary Plan and Rates of Compensation Resolution. 9. Resolution amending the Salary Plan and Rates of Compensation Reso]ution by _ adjusting the compensation rates for the Ski Instructor series of titles. 10. Resolution amending the Salary Plan and Rates of Compensation resolution by adjusting the compensation rates for the classes of House Custodian I and • House Custodian III. . 11 . Community Development Mid-Year Review - revised budgets provided by the City to the Housing and Redevelopment Authority for implementation of a portion of the City's Corrgnunit Development Pro ram. �trrl� � �� - .. � . " �t"�+3'�'��= �� .. ,� , _N ,w, � �r