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272912 WHITE — C�TV CLERK PINK — FINANCE (COI11CrtU1l�lty GITY OF SAINT PAUL Council . y'y/ yi�� GaN+,.;wV — DEPARTMENT File NO. � ■ ��"w BLU�� -- MAYOR � Devel ment) Co cil Resolution Presented By Referred To Committee: Date Out of Committee By Date WHEREAS, the City Council , by Resolution No. 266179, approved on October 9, 1975, approved guidelines and steps for the establishment of the citizen participation process to aid the City in the development of programs for the City and its neighborhoods; and WHEREAS, the District 13 Consortium (commonly known as the Lexington-Hamline Community Council , Merriam Park Community Council and Snelling-Hamline Community Council ) has applied for recognition as the General District Planning Council for District 13; and WHEREAS, the Mayor's Office has advised the Council that the District 13 Consortium has complied with the City Council 's guidelines and steps and recommends that the City Council recognize their organization and appropriate $10,000 to assist the organization in implementing its work program; and WHEREAS, the City Council held a public hearing on Wednesday, April 25, 1979 for the purpose of considering the request of the organization, the Mayor's recommendation, and to hear from all interested persons; now, therefore, be it RESOLVED, that the Council of the City of Saint Paul does hereby approve and recognize the District 13 Consortium as the General bistrict Planning Council for District 13 and does hereby approve and appropriate the following funds and budget for the organization for the period May 13, 1979 through June 30, 1979, such funds being previously identified and placed in contingency by the City Council on June 29, 1979, Council File Number 271353; and be it FURTHER RESOLVED, that the Mayor's Office is authorized and directed to administer the budget on behalf of the organization in accordance with such procedures as may be established by the Mayor's Office: COUNC[LME[V Requested by Department of: Yeas Nays � Butler �� In.Favor Hunt Levine _ � __ Against BY Maddox Showalter Tedesco Form A pproved by City Attorney Adopted by C cil: Date Certifie ass y Council Secretary BY g�, t#pproved by Mavor: Date _ Approved by Mayor for Submission to Council BY - — BY �B1.�sN�D M AY 12 1979 WHITE - C�TV CLERK [�('� tr�(,.y� PINK - FINANCE COUIICIl -�� /�� rJ B��r� - DEPARTMENT (Community GITY OF SAINT PAITL �, � .,�, ��MAVOR File NO. �� Development) , , Council Resolution Presented By Referred To Committee: Date Out of Committee By Date Page 2 Lexington-Hamline Community Council Budget Consultant and Contract Services $1 ,850.00 Health Insurance 74.00 Staff Training 397.50 Phone 115.00 Rent 280.00 Consumable Supplies and Postage 133.50 Leadership Training 360.00 3,210.00 Merriam Park Community Council Budget Rental of Office Space and Equipment $ 170.00 Clerical Help 560.00 POST, Merriam Park newspaper 400.00 Postage, t�lailings/Literature Drops 300.00 Consumable Supplies 440.00 Office Equipment, Purchase 1 ,800.00 3,670.00 Snelling-Hamline Corranunity Council Budget Office Equipment $1 ,070.00 Office Supplies 550.00 Office Space 500.00 Contracted Services 1 ,000.00 3,120.00 TOTAL DISTRICT 13 CONSORTIUM BUDGET: $10,000.00 COUNCILMEIV Yeas Nays Requested by Department of: Butler � PED: Community Development Division �s In Favor � Hunt `� Levine _ � __ Against BY , � Maddox Showalter Tedesco Wy � 191� Form Approved by City Attorney Adopted by Council: Date i7F11 Certified Passed by Council Secretary BY � � By � ( � !#ppro iVlavor: Date Y 19T9 Appr by Mayor for �s' n to Councii By _ By + ! �g�,rstt�D M A`! 121979 � :u+� ��•-� �� ti�'v.. 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'':�.. 11111111 ,E � � �A:�IJl,llpl eE � . . 'x.,,�a..::� CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM To: Council President David Hozza and Members of the City Council From: Mr. William Q. P t� d Ms. Karen K. Christoffersonh�/ .-�j�� w Date: April 24, 1979 Re: Budget Request for District 13 Consortium Recognition The Citizen Participation Budget for 1978-1979, which was approved by City Council on June 29, 1978 placed the sum of $10,000 in contingency for District 13 if they completed the recognition process during the 1978-1979 budget year. Due to the fact that there are only two months remaining in the citizen participation budget year, Community Development staff had corrcern regarding the advisability of the full $10,000 sum being made available to the District 13 Consortium. As a result of this concern, Comnunity Development staff inet with representatives of the Merriam Park Community Council , Snelling-Hamline Corrrnunity Council and Lexington-Hamline Community Council , the three-member groups of the District 13 Consortium on Monday, April 23, 1979. District 13 representatides presented their budgets in detail (attached) and explained why they felt that they were justified in receiving the full allocation of $10,000 for the remainder of the current citizen participation budget year (June 30, 1979). Based upon the information provided by the representatives of the three groups, Community Development staff recorranends that the attached budgets be approved for the two months remaining in the 1978-1979 budget year. However, Community Development staff emphasized the following points as they relate to citizen participation funding in the coming year: 1 . Only a small portion of District 13 would be CD eligible (low/moderate income) in the coming CD Year V Program Year. Therefore, funding for District 13 in all probability will not exceed $10,000 for the full 12-month budget year beginning July 1 , 1979. 2. District 13 has an established track record of community organization, including an ability to utilize other funding sources. It has been and continues to be the City's position to encourage District Councils to develop and utilize funding sources wherever possible. 3. District 13 intends to function as three separate organizations except on matters pertaining to district planning, the Unified Capital Budgeting Process, and other district-wide issues as identified by the Consortium. It should be clearly understood by all , however, that the citizen participation funds � . . ° Pa ge 2 provided by the City are for the District 13 Consortium. Therefore, it is incumbent upon the three-member organizations to divide the single citizen participation allocation equitably among the three groups. 4. In the coming program year, the District 13 Consortium is strongly encouraged � to develop methods of cost sharing between the three-member organizations, i .e. , physical facilities, equipment, supplies, etc. The above issues. were thoroughly discussed at the April 23 meeting. The concensus of the group was that the $10,000 citizen participation allocation for 1979-1980 should be viewed as a supplement to the ongoing operating budgets of the member organizations. The member organizations recognize that they must continue to seek ' and utilize other funding sources. WQP/KKC/kk Attachments cc: Mayor George Latimer Ms. Rose Mix, City Clerk � Mr. Gary Stout Lexington-Hamline Community Council Merriam Park Community Council Snelling-Hamline Community Council . . LEXINGTON-HAMLINE BUDGET Consultant and Contract Services (portion of C.O. position for 2 months) . . . . • • • • • • $1 ,850.00 Health Insurance (2 months) . . . . . . . . . • • • • • • • 74.00 Staff Training (grantsmanship training for 2 people) . . . . . . . . . . . 397.50 Phone (for 2 months). . . . . . . . . . . . . . . . . . . . 115.00 Rent (for 2 months) . . . . . . . . . . . . . . . . . . . . 280.00 Consumable Supplies and Postage (office supplies and postage) . . . . . . . . • • • • • • 133.50 Leadership Training (for volunteer participants) . . . . . 360.00 TOTAL $3,210.00 . ' I ♦ ' MERRIAM PARK COMMUNITY COUNCIL BUDGET FOR CITIZEN PARTICIPATION FUNDS May-June, 1979 Rental of Office Space and Equipment ("new" space in community center, to be used exclusively by community council and Merriam Park POST) . . . . $170.00 Clerical Help (part time, 20 hrs./wk. @ $3.50 . . . . . . . . . . . . . . . . 560.00 POST, Merriam Park community newspaper calendar of events, public meeting notices, etc. , two issues, 6,000-plus each) . . . . . . . . . . . . . . . . . 400.00 Postage, Mailings/Literature Drops . . . . . . • • • • • • . . 300.00 Consumable Supplies (stencils, envelopes and stationery, typewriter � and newspaper supplies, etc. ) . . • • • • • • • • • • • • • • . 440.00 Office Equipment, Purchase (IBM Selectric, Smith-Corona portable, desk, several full-suspension file drawers) . . . • • • • • • • • • 1 ,800.00 TOTAL $3,670.00 r , . ' , SNELLING-HAMLINE COMMUNITY COUNCIL BUDGET FOR CITIZEN PARTICIPATION FUNDS February 22, 1979 Office Equipment (record-a-phone, file cabinets, desk, chair) . . . . . . . . $1 ,070.00 Office Supplies (paper, postage, etc. ) . . . . . • • • • • • • • • • • • • • • 550.00 Office Space (rent, utilities, phone) . . • • • • • • • • • • • • • • • • • 500.00 Contracted Services . . . . . • • • • • • • • • • • • • • • • 1 ,000.00 TOTAL $3,120.00 ' . . . � � - FILED �PR Z�J �� 47 P� '?S CITY CtERK'S QFFiCE ST PAJL, MI�iH. w Y- � � �d . ♦ " � 1' April 16, 197g Rose Mix, City Clerk 3� City Hall St. Paul, Minnesota Dear Rose: Please be notified that I have ealled a special meetin� of the City Council for Wednesday, Apri , 1979, at 7:30 P.M, at St. Mark's School, �g83 Da,yton Avenue, t consider reco it'o of an official group to represent District o. 13. � � , L C ci e den We, the undersigned Councilmen, do hereby waive written notice requirements for a special meeting of the City Coun.cil on Wednesday, April 25, 1979, at 7:30 P.M. at St. Mark's School, 1983 Dayton Ave., for reasons stated above. ;��`,. I � �� * . , . ..r » , �� , � � _� .. . � � _ - _ . . .. 3 . .. .. . _ . . .. ..:. ... .;. , .. _ ... . . _ . . ' . . � . , � -, � . � .! ' - � � . ' ; . . � � . . ' � . / � .. � � . _ .. . ` . . . . � �.. . . \ , . . � . . . � � � . . � . � . , . .. .� . , , . , . .. _ . . , i. . . .. .. I � � ' � � � . . ' . . . . .. � . � . . . .. �,� '. . . , .. . . . . . . .. !y' . � . � � � �f. �,�, � . . � .r . . � . � .. � . . � . . ; , , . . �� . , . � � . .'....�, . . -, � � � '�, � .. . . ' . . , ' . . � . . `. � . . � . . . .. . . . .. � . . , . . . - . . . -.i ; . . . ' . . r ' ' . . ' . . . i . . �. � ' . . . . . .. � . I , . . . � � . . . . . , '. ' . , . . � � � � � , , . - � ' .. . ... . - � �. � . . . � . , . . . . _ . . . . . ' - . . . -�j , i � . . . . � . . . . . , � . � � � . ,�'. I , � , : � . ` l ,1 \ , / , ' i. . A�►r�l 5:, 19'�'9� r , ; _ � _ , , , � - i�. Karl� Ctiri�to.ff+��son , � . t�brae�ty D�v�e]�p�ssi�t� C'�re�lttator 14� Floor, Cii�y I�►�.1 At�ar�c . , . , ; � . ! � Dedr �h: Ghristcf�'d�c�c�c�t . , Tl�� C�ty Gt�me��. today a;,re+1lL t.�►t �hs b�aric►g� fi.o' au►si8�r � � � reoo+;ai�ie�a 'at � ��atr,ict i.3`4bns�lr�f� rrou�,d be 3�s�d _at . - , � � 7s3�3 P�.M. et 8�.. Metrk'a Sehooi on April 2ti, 1979, ; � , , , . . _ . V+erY �r�wY ��, • . i , � r , _ � � , ' , • , � f } . , „ , ; , !�� l� , � . , \ `, . -Gi�y C�i�-f� - � � , � ` A&3=1�a , � . � � . � , . > r .a ' . i . � � . � . . , . . , . .. . , . � . . . � . � .. . , . , . . � . . . � . . ' � _ �. � . . , . . . J .�' , . . � . . , � � . I., . . , . . . . ,. . ' - � � ' � ' . ^ � � � �^' .' '. . . �. , . ,. - / ` ' , . . . . . � _ � . . . - � I � � � . . . � . . ' . . , • . . . . . , .. . � '. _. . . . � � � �. � , � � ! � . ; . . ' . . . . , , � - - ' � ' . . ' � • , . . , . . . � �: . . , � , ' . 1 , �, , 7, � / • _ � , I � - � ` . i � � � ' , t , � � � . • , .. . � � }, `r '. .� , � �; , ,` ` , , � , � . , - � • . , „ � � • : ' .�'�'1 .�� .� MS. i9sY'@ri Ct1Pf$'�O�'�b�'SOR � . _ _ � Citi�sns Pe,r�fe�pr�tian Cooxdinator ' Lo�r3r Msez • , - • St. Pa�, Minnsaota . . ' � Desr Ms. Chri4�offersons � . ' � Th� City Coupail Wil,]. hold e publia he�.ring on April 2�, 1qTy� � st 7s30 P.M, tc, e�a�side�r reco,;nition af t.he District 13 C�t�AOrt�um. - For yonr f1�t.her LxPoarm�tian�, �2esea'be aclv�aed Lhat another i't�em , ie�volving a diseussion cn the pn�agosed Job Garps Center a't the _ Hetb�l Colle,te �ite �ill also be diecussecl at th� sa�me nc�eLin�� at"ter, the l�rl.� oq District 13. " , very trul.�► yoursf � � , R�ae I�ix ,, Citv,L•l.ark ABO t la . � ; ca s l�ayor I�stimer � . V ` . . , ` , �� , � � f ; . . , : � � • : � � ._ � • ' ' , ; , , � �j► , , � • . , ' ( • . , - ` r , � � . J � . � . . , � . . . , , . i, . . , � . � : i � , , ' � .. , � �2'0�1 �� 2� J " .F- � . . . . . ' . , . � . ' . . � . , � . ;� � �. � , � � . � . ' ' . , ' . . Hotu�rable Gsor�r Lg�►�f�r , , .. �r� - ii�oo�n 3�7� City H€tll _ St. Psu�� Minne+iott , , `. � . f • � � i�esr �eyor t � � . "� Ci� f�aa�� wiU. besr c�ti�rn��nt3cernec� rv,ith t,Le �propoaed � . �b Coirp�t �wta� at t.� BetLel Co�.1.��e eitc ai� �ied�aday� April '2g� � � .1979 at ?i�t? P.�i. in Lhe City Coune�ik t�►�ra, . , , � 'i'!�e df.eQUa��.on �nn t.�e Job Corps Cantet� ai�l fo3.].0� t �eating to - aonstder,�r �eeb��icyn af the Di$tr3Q� 13 �tutsortiu�. . , � � , � _ ' VerY ��Y Yo�► ; � _ . - , �toae Mi�[ , , , ' Cit,�r Clerk , ABt)tl.a ' ' , � � . � , � � . + . � . �, . . . , : � f , - � . . ; � � ' � � �� , � � , � , . � � � � . ' ; , � , • • , , , . �. � , ' ! �, ,' � • � C'IT� or 51�z:�T•r P��t�r, ,_-�� ` OFFIC� Oi� TIII: AIA1'OR � � nf!4Aiillr� , . . 't ifi�.�C!r �.,,. 3�'�7 CI'Cl' IIAI.I. GI:OH<:1S 1..1'1'IDIrB SAI\T 1'ALTl.,�IL\�Tl:SO•r.\ :�.i10'_ JIA1012 �(Sl`.3) ':�8-�1�:3:33 MEMORANDUM To: Council President David Hozza Members of the City Council From: Mayor George LatimerC� Date: A ril 2 1979 4 P � Re: Recognition of the District 13 Consor�ium (Merriam Park Community Council , Snelling-Hamline Community Council , Lexington-Hamline Community Council ) Attached is the report and recommendation of the Community Development Division regarding recognition of residents in the District 13 neighborhood as the District 13 Corsortium. This report should prove useful in the Council hearing on Wednesday, April 25, 1979. I would also like to point out that the District 13 hearing will complete the recognition process in all 17 districts. If you have any questions, please contact Mr. William Patton directly. GL/kk Attachments ' cc: se Mix " � � � Gary Stout �'� � � -o r m m .� c� � r�c r �� v ;,,a --� z..'''� s � V � '�^ . W � �,�;;;;-;;;'��.;� . � •� ' A•�"vm.:�.�.a°'� CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM To: Mayor George Latimer From: Mr. Wi 11 iam Q. Patton, Admi ni strator of Communi ty Development��C/o�� Date: April 2, 1979 Re: Recognition of the District 13 Consortium as the General District Council for District 13 Background In recent months, representatives of the Merriam Park Community Council , Snelling- Hamline Co�nunity Council and the Lexington-Hamline Community Council met on a regular basis for purposes of formulating by-laws for the District 13 neighborhood. The culmination of this effort resulted in community meetings being held on January 24, 1979 and February 8, 1979, where by-laws were ratified. Membership in the consortium is selected from the membership of the Merriam Park Community Council , Snelling-Hamline Community Council and the Lexington-Hamline Community Council . Work Program The District 13 Consortium's work program consists of short-term planning activities (i .e. , United Capital Resources Allocation Plan) to increase citizen participation and to work together on issues of district-wide substance. District 13 has completed a General Qistrict Plan. B -y Laws By-laws were ratified in January and February of 1979 at community meetings hosted by the respective community organizations. Notification was provided for in the Eavesdropper and Merriam Park Post monthly neighborhood publications. Budget � . Community Development Division staff and district representatives are still meeting to work out the details of the District 13 budget for the period from May 1 , 1979 to June 30, 1979. Budget details will be available to the City Council prior to final Council action on the recognition process. � • - Page 2 Recommendation The Office of Community Development is satisfied�that the District 13 Consortium, as proposed in the attached documents, meets the intent and purposes of Council File No. 266179, establishing a process for citizen participation by designated districts in the City of Saint Paul . Therefore, we recommend that the District 13 Consortium, as proposed, be recognized as the General District Council for District 13. WQP/klk Attachments cc: Gary Stout �� , _ . , sr�� . March 26, 1979 " Council President Dave Hozza . City Hall Saint Paul , Mn. 55102 Dear Councilman Hozza: We, the presidents of the three established community councils in City Planning District 13, are pleased to transmit to you the enclosed by- laws and budgets of the District 13 Consortium. As you know, our cauncils have been in existence for some time and have each promoted full citizen participation in the effort to maintain our neighborhoods as viable, livable urban communities. The completion of the District 13 Plan, which was adopted by the City Council in the summer of 1978, was made possible through widespread citizen involvement and the cooperation of our three councils. The resulting document was the first district plan to be completed, and is still the only such plan adopted by the City Council . � The District 1� Plan forms the framework of. our individual work programs as community councils� although each council sets its own priorities in conjunction with the wishes of its neighborhood. As pointed out in the by-laws each council pledges to continue its efforts to promote citizen participation in its activities and in the Community Development proposal process, and to submit a unified list of rank.ed C.D. proposals each fund- ing year. In submitting these documents to you we are formally applying for City Council "recognition" as qualified to receive citizen participation monies under the Community Development program. The by-laws and the budgets of each council were approved at open, public meetings held by each council : Merriam Park on January 24, 1979, and Snelling-Hamline and Lexington-Hamline on February 8, 1979• The meetings were publicized in a full-page ad in the Merriam Park Post's January issue (which was distrib- � uted in the Snelling-Hamline area as well ) and in the Lexington-Hamline Eavesdropper. The process of developing and approving the by-laws of the Consortium and the purposes for which citizen participation funds would be used was open in every respect. Each council appointed representatives who worked in concert to come'up with a feasible and fair cooperative arrangement which � is in the self-interest of both the councils and the residents they serve. These representatives repeatedly returned to their council to report back and receive instructions. � . • - Hozza p2 Final approval in each case was granted at a public meeting. The Lexington-Hamline Community Council approved the document at its well- attended annual meeting in conjunction with a general discussion of community council and committee goals and objectives for the coming year. We would appreciate your assistance in expediting City Council review in order that the District 13 Consortium could become operational in this fiscal year. Prompt approval would assist our councils in publi- cizing the current Year V Community Development proposal process . Jim Bobzien, Merriam Park Community Organizer, will act as our contact for making any necessary arrangements. � - Sincerely, Betty McLaughlin, President Merriam Park Conw��unity Council Rich Upton, President � Snelling-Hamline Conmunity Council Karl Grahek, President Lexington-Hamline Community Council cc: Karen Christofferson ' Encl : District 13 Consortium By-Laws Community Council Budgets (3) Budget Breakdown . District 13 C . P . Funds . By-Laws of The � DISTRICT 13 CONSORTIUM ARTICLE 1. NAME. Section 1 . The name of the organization shall be District 13 Consortium, hereinafter referred to in these By-Laws as the "Consortium" . ARTICLE 11. AREA SERVED. - Se�tion 1. The area served by the �Consortium, hereinafter referred to in these By-Laws as the "District" , shall be that portion of the City of Saint Paul known as "Planning � District 13" , bounded by University Avenue west to Clevel- and Avenue to I -94 on the north, Lexington Avenue on the east, Summit Aveni�e on the south, and the Mississippi River and the western city limits on the west. _. _ ARTICLE 111. CbNSORTIUM. Section 1 . The Consortium shall be made up of three (3) members , hereinafter referred to. in these By-Laws as the "Councils" , as follows : A. Merriam Park Community Council , bounded by Snelling Avenue on the east ; the Mississippi River and the west- ern cit.y limits on the west; University Avenue west to Cleveland Avenue to I-94 on the north; and Summit Avenue on the south; B. Snelling-Hamline Community Council , bounded by Hamline Avenue and the Short Line on the east , Snelling . Avenue on the west , University Avenue on the north and Summit Avenue on the south; C. Lexington-Namline Community Council , bounded by Lexington Avenue on the east , Hamline Avenue and the Short Line on the west , University Avenue on the north and Summit Avenue on the south. Article 1V. ENSURANCE OF CITIZEN PARTICIPATION. Section 1. The three aforementioned, existing Councils shall ensure that all residents of their respective areas •; „shall have the opportunity to become involved in the cit- izen participation process in the following manner: . : A. Each Council s}iall be responsible for ensuring that their activities are open and non-discriminatory, and that their meetings are open to the public. B. Each Council shall be responsible for the public- izing of �: �'�tic hearings in their own area at which CIB- CD proposals shall be ranked. The method of communic- ation may include notice given at meetings of the Coun- cils , mailings , �lyers , and/or publication in such media as the Lexingtan-Hamline EAVESDROPPER, the Merriam ': Park POST and such ather means as may e established. Each ouncil takes responsibility for making whatever efforts they deem necessary and appropriate in tlieir - areas . .. . ' (2) . Y ARTICLE V. CENTRAL C01�4MITTEE Section 1 . Each of the three (3) Councils shall appoint three (3) delegates to serve on a "Central Committee" , hereinafter referred to in these By-Laws as the "Committee" . Section 2 . Term of Office. Each delegate on the Committee � shall serve for one (1) year, and may be reappointed at the pleasure of the delegate' s Council. Section 3. Method of Removal. Any Committee delegate may b� recalled at any time by the Council which� appointed the delegate. . _ ARTTCLE VI . COMMITTEE O��T'ICERS Section 1. There shall be no formal officers of the Committee. ARTICLE VII . COMMITTEE MEETINGS AND VOTING Section 1 . Publicity. All Committee meetings shall be publicized and open to the public. Section 2. Meetings . Meetings shall be held as the need arises , with at least one meeting annually at which a un- ified list af funding priorities for the CIB-CD budget shall be determined. _ �_ � Section 3. Quorum. A quorum shall consist of five (5) • delegates , with at least one delegate from each Council area. � Section 4. Voting. The act of the majority of the deleg- ates present shall be the act of the Committee on such question. ARTICLE VIII . POWERS ANll DUTIES OF THE COMMITTEE Section 1 . Purpose. 'fhe Committee is established by the three Counci,ls for the following purposes : A. To receive and distribute citizen participation ` funds to the respective Councils . B. To submit a unified list of funding .priorities for the CI13-CD budget. C. To cooperate in other ways which might be deter- mined in the future by the affirmative vote o� all three Councils . Section 2. Limitation of Powers . The Committee shall have � no power over the three Councils , but rather is created by those Councils �o further cooperation among themselves. ° A. The Committee and the Consortium shall not be � considered the District contact with respect to early notification and other communications from the City. ,�• Ear1y Notification System (ENS) mailings and other ;. e. a , ,' . � "� ' �3) conracts shall continue to be directed to the appropriate (:ouncil for their independent action . ARTICLE IX. METHOD OF llISTRIBUTION OF CITIZEN PARTICIPATION MONIES. Section 1 . Allocation. All citizen participation monies allocated for the District shall be divided among the Councils according to the following formula: A. Ninety percent of the monies shall be equally divided amon� the three (3) Councils , 300- -30°;- - 300 . �i. The remainin� 10$ shall be divided accordin� to Populat.ion, as a percentage of total District pop- ulation. The 1975 District population estimate, as dete'rmined by the Saint Paul City Planning Division (reported on pages 32-33 of the District 13 Plan1 shall be used as a guide. Section 2 . I3udgeting. Each Council shall be solely responsible for the proper budgeti.ng and accounting of funds allocated to it , and shall appoint two (2) individuals to sign rec{uisitions , vouchers and other financial documents for reimbursement througli city citizen participation funds , Section 3. Committee Funding. . No monies shall be budgeted for the oPei•ation of the Committee . The � Councils shall contribute any nominal funds as are deemed necessary. ARTICLE X. RUI.ES OF ORDLR. Section 1 . The Committee may, by majority vote , establish operating rules as they deem necessary provicled, howc.�ver , that Roberts Rules of Order � (revised) shall. �overn the proceedings of all meetings except as otherwise provided in these 13y-Laws . AR'1'I CLE X I . AM�NDMENTS. � Section 1. Amendments to these By-Laws may onCouncils . • made by the affirmative vote of all three (3) ._.... - . . __ .. ..___ ,__.,_. _.. . ARTICLE XII . METHOD OI� 1:)ISSOLUTION OF THE CENTRAL COI�iMITTEE. Section 1. The Consortium and the Committee may be dissolved by any one of the member Councils formally withdrawing from the Consortium and notifying in writ- ing the other member Councils of such action and its effective date. March 26, 1979 Council President Dave Hozza City Hall Saint Paul , Mn. 55102 Dear Councilman Hozza: We, the presidents of the three established community councils in City Planning District 13, are pleased to transmit to you the enctosed by- laws and budgets of the District 13 Consortium. As you know, our councils have been in existence for some time and have each promoted full citizen participation in the effort to maintain our neighborhoods as viable, livable urban corrmwnities. The completion of the District 13 Plan, which was adopted by the City Council in the summer of 1978, was made possible through widespread citizen involvement and the cooperation of our three councils. The resulting document was the first district plan to be completed, and is still the only such plan adopted by the City Council . The District 13 Plan forms the framework of our individual work programs as community councils, although each council sets its own priorities in conjunction with the wishes of its neighborhood. As pointed out in the by-laws each council pledges to continue its efforts to promote citizen participation in its activities and in the Community Development proposal process, and to submit a unified list of ranked C.D. proposals each fund- ing year. In submitting these documents to you we are formally applying for City Council "recognition" as qualified to receive citizen participation monies under the Community Development program. The by-laws and the budgets of each council were approved at open, public meetings held by each council : Merriam Park on January 24, 1979, and Snelling-Hamline and Lexington-Hamline on February 8, 1979• The meetings were publicized in a full-page ad, in the Merriam Park Post's January issue (w��ich was distrib- . uted in the Snelling-Hamline area as well) and in the Lexington-Hamline Eavesdropper. � The process of developing and approving the by-laws of the Consortium and the purposes for which citizen participation funds would be used was open in every respect. Each council appointed representatives who worked in concert to come up with a feasible and fair cooperative arrangement which is in the self-interest of both the councils and the residents they serve. These representatives repeatedly returned to their council to report back and receive instructions. � ' � Hozza p2 Final approval in each case was granted at a public meeting. The Lexi�gton-Hamline Community Council approved the document at its well- attended annual meeting in conjunction with a general discussion of community council and committee goals and objectives for the coming year. We would appreciate your assistance in expediting City Council review in order that the District 13 Consortium could become operational in this fiscal year. Prompt approval would assist our councils in publi- cizing the current Year V Community Development proposal process. Jim Bobzien, Merriam Park Cortmunity Organizer, will act as our contact for making any necessary arrangements. Sincerely, _, � ,, , �l��e-� �'��U�-�C��C�-�-� � Sett�cLaughlin, President Merriam Park Community Council � � � � z �� Rich Upton, President Snelling-Hamline Comnunity Council , '� � Yc�rl ��,�� Karl Grahek, President Lexington-Hamline Community Council cc: Karen Christofferson Encl : District 13 Consortium By-Laws Community Council Budgets (3) Budget Breakdown , District 13 C . P . Funds �, v.^, BUDGET BREAKDOWN FOR DtSTRICT 13 CITIZEN PARTtCIPATION FUNDS , . RENT $2 , 280 � COMMUNICATtONS 2 ,616 . . EQUIPMENT, PURCHASE 600 � CONSULTANT t� CONTRACT SERVIC�S 4,504 TOTAL DISTRICT 13 C . P. FUNDS $10 ,000 MERRIAM PARK COMMUNITY COU�CI ! � BUDGET FOR CITIZEN PARTIClPATION FUNOS Rental of office space � equipment $1 000 � . Communications Postage, consumable supplies 670 - Merriam Park Post � ,�pQ � Purchase of equTpment 600 TOTAL $3 ,670 � ,�: .,� SNE LL I NG-HAM L I NE COr��tt1N 1 TY COUNC I L BUDGET FOR CITIZEN PARTICIPATtON FUPJDS February 22, 1979 Offi�ce Equipment, Rent $ Utilities $1,000.00 • Expendible Suppiies � 5Q0.00 . Contracted Se�vices � � 1,620.00 �3, 120.00 . . 1 _„ ,� Lexington-Hamline Budget Consultant and Contract Services $2,450.00 � . Health��Insurance . 74.00 Leaders�iip Training � � y 360.00�.- - - _ - . - , . . � .; _ - Rent .. ',. ` 280.00 . ,. .. .. , . _ _,. - � . �. . : ' ' � . . . . � :Consumable Supplies and Postage . 46.00 ; . TOTAL • $3,210.00 . - � � . � � •, : , : : ;� . , ,. .. : . , x . , - . . , �: . _. . .. .... .. .;�� . , . . � .. .._ � . ' By-Lal,rs of The . DISTRICT 13 CONSORTIUM ARTICLE 1. NAME. Section 1. The name of the organization shall be District 13 Consortium, hereinafter referred to in these By-Laws as the "Consartium". ARTICLE 11. AREA SERVED. Section 1. The area served by the Consortium, hereinafter referred to in these By-Laws as the "District", shall be that portion of the City of Saint Paul known as "Planning District 13", bounded by University Avenue west to C�evel- and Avenue to I-94 on the north, Lexington Avenue on the east, Summit Avenue on the south, +and the Mississippi - River and the western city limits on the west. � � ARTICLE 111. CONSORTIUM. . Section 1. The Consortium shall be made up of three j3) � members, hereinafter referred to in these By-Laws as the "Councils", as follows : � . A. Merriam Park Community Council, bounded by Snelling Avenue on the east; the Mississippi River and the west- ern city limits on the west; University Avenue west ta Cleveland Avenue to I-94 on the north; and Summit Avenue • on the south; B. Snelling-Hamline Community Council, bounded by • Hamline Avenue and the Short Line on the east, Snelling Avenue on the west; University Avenue on the �north and Summit Avenue on the south; C. Lexington-Hamline Community Council , bounded by Lexington Avenue on the east, Hamline Avenue and the � Short Line on the west, University Avenue on the north � and Summit Avenue on the south. Article 1V. ENSURANCE OF CITIZEN PARTICIPATION. Section 1. The three aforementioned, existing Cauncils shall ensure that all residents of their respective areas shall have the opporturrity to become invollred in the cit- izen participation process in the following manner: A. Each Council shall be responsible for ensuring that their activities are open and non-discriminatory, and that their meetings are open to the public. � B. Each Council shall be responsible for the public- izing of public hearings in their own area at which CIB- CD proposals shall be ranked. The method of communic- ation may include notice given at meetings of the Coun- cils, mailings , flyers , and/or publication in such media as the Lexington-Hamline EAVESDROPPER, the Merriam - Park POST and such other means as may e established. � Each Council takes responsibility for making �ahatever efforts they deem necessary and appropriate in tlieir areas . . � . �2� . . � ARTICLE V. CENTRAL COMMITTEE Section 1 . Each of the three (3) Councils shall appoint three (3) delegates to serve on a "Central Committee", hereinafter referred to in these By-Laws as the "Committee". Section 2. Term of Office. Each delegate on �he Committee shall serve for one (1) year, and may be reappointed at the pleasure of the delegate' s Couneil. Section 3. Method of Removal. Any Committee delegate may b� �recalled at any time by the Council which appointed the delegate. ARTICLE VI . COMMITTEE OFFICERS Section 1. There shall be no formal officers of the Committee. ' ART3CLE VII . COMMITTEE MEETINGS AND VOTING . Section 1. Publicity. All Committee meetings shall be � publicized and open to the public. Section 2. Meetings . Meetings shall be held as the need ' arises, with at least one meeting annually at which a un- ified list of funding priorities for the CIB-CD budget shall be determined. . Section 3. Quor�m. A .quorum shall consist of five (5) delegates, with at least one delegate from each Council area. - Section 4. Voting. The act of the majority of the deleg- ates present shall be the act of the Committee on such question. ARTICLE VIII . POtiVERS AND DUTIES OF THE COMMITTEE Section 1. Purpose. The Committee is established by the � three Councils for the following purposes : A. To receive and distribute citizen participation funds to the respective Councils. B. To submit a unified list of funding .priorities . for the CIB-CD budget. C. To cooperate in� other ways which might be deter- mined in the future by the affirmative vote of all three Councils . Section 2. Limitation of Powers . The Committee shall have no power over the three Councils , but rather is created by those Councils to further cooperation among themselves. A. The Committee and the Consortium shall not be considered the District contact with respect to early notification and other communications from the City. Early Notification System (ENS) mailings and other �• � � , • � � � �3� . � contacts shall continue to be directed to the ' appropriate Council for their independent action. � ARTICLE IX. METHOD OF DISTRIBUTION OF CITIZEN PARTICIPATION MONIES. Section 1. Allocation. All citizen participation monies allocated for the District shall be divided among the Councils according to the following formula: . A. Ninety percent of the monies shall be equally � divided among the three (3) Councils, 30%- -30%--300 . . B. The remaining IOo shall be divided .according to : � population, as a percentagesof total Distxict pop- ulation. The 1975 District population estimate, as � : determined by the Saint Paul City Planning Division - (reported on pages 32-33 of the District 13 Plan} shall be used as a guide. _ � -- Section 2. Budgeting. � Each Council shall be solely : . responsible for the proper budgeting and accounting � . , of funds allocated to it, and shall appoint two (2) . indi�iduals to sign rec{uisitions, vouchers and other . financial documents for reimbursement through city ' citizen participation funds . . Section 3. Committee Funding. No monies shall be budgeted for the operation of the Committee. The . Councils shall contribute any nominal funds as" �re deemed necessary. ARTICLE X. RULES OF bRDER. - Section 1. The Committee may, by majority vote, establish operating rules as they deem necessary � provided, however, that Roberts Rules of Order ;(revised) shall govern the proceedings of al.l - . meetings except as otherwise provided in these By-La�vs. ' ARTICLE XI . AMENDM�NTS. - - - -- - � Section 1. Amendments to these By-Laws may only be made by the affirmative vote of all three (3) Councils . - ARTICLE XII . METHOD OF DISSOLUTION OF THE CENTRAL COD��ITTEE. � Section 1. 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