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272633 N�HI7E - CITV CLER CQUIICII �.r��Ci��a PINK - FINANCE G I Y OF SA I NT PA�U L - � � � CANARV - DEPART. ENT �' BLUE - MAVOR File NO. � u 'l Resolution Presented By 1 Referred To mmittee: Date Out of Committee By Date RESOLVED, That the proper City officials are hereby author-- ized to execute lease agreements with Capp Lincoln Mercury, North�ntest Auto Brokers, Midway Chevrolet, and White Bear podge. Inc. , whereby these car dealers will ]�ease motor vehicles to the City subject to the terms and conditions as set forth therein. COUNCILMEN Yeas Nays Requested by Department of: Butler � In Favor .�' � Levine _ __ Against BY Maddox Showalter Tedesco MqR 1 3 1979 For pproved b or / Adopted by Council: Date j Certified :�e y Council Secretary BY B 61ppr by Mavor: Dat i Approved b or for Sub ' Council , ��,r�CLi� ��..�C��%'�/ By — BY �uBUSH�� MAR 1 7 1979 R ' • • � � � - � . 12/1975 EXPLANATION OF ADMINISTRATIVE ORDERS, Rev: 9/8/76 RESOWTIONS, AND ORpINAP1CfS Date: March 1, 1979 TO: MAYOR GEORGE LATIMER FRt Chief R. H.• Rowan RES ATTACFIED COUNCIL RESOLUTION ; �, ACTION REQUESTED: Enactment of attached Council ltesolution " PURPOSE AND RATIONALE FOR THIS ACTION: To allow the nepartment to enter into the proposed Agreements, money for which is budgeted and authorized in 1979. ATTACHMENTS: Council ltesolutions ��.�ti tvm.� �'J 4� 4�� _,��ITYO��,r j. � :.�� CITY OF SAINT PAUL _��. ;.,,, �"` OFFICE OF THE CITY ATTORNEY �o �,! %� iiii1i ii�ii �' %,�„ ,,�� SUZANNE E. FLINSCH, CITY ATTORNEY �'`r,,,, ,,,+ ` 647 City Hall,Saint Paul, Minnesota 55102 m"",.��r'� � � � � � r.��P � ;'".� 612-298-5121 GEORGE LATIMER MAYOR " �j t�� r!� MF�: �� MEMORANDUM �Y�,S �F�� March 5, 197 TOs Peter Hames, Office of Mayor L�J�C�- FROMa Paul F. McCloskey, Asst. City Attorne r � ; RE: Attached Agreements and Resalution Attached is an original and thr�e copies of four separate agree- ments with the auto dealerships noted on the resolution. A Coun.cil resolution is needed to authorize these agreements because of the City' s agreeing to hold these firms harmless for claims arising out of leased motor vehicle usege by the City. Sergeant Thomas R�ding of the Saint Paul Police Department is the contact person rega�iding these agreements. PFM:er Atts. C� -�- . .-_ , � � � �� 3 3 • A G R E E M E N T -,� . THIS AGREEMENT, Made and entered into this � da of � y � �. , 1979, by and between • hereinafter called "Supplier", and the CITY OF SAINT PAUL, herein- after called "City"; , WITNESSETH: . . IT IS MUTUALLY AGREED BY AND BETWEEN THE SUPPLIER AND THE CITY AS FOLLOWS: ' 1. That at all times Supplier will keep the terms and condi- ti.ons ot this AgreeTent r.onfidential and sN,all not d�.aclosc� usage:. 1 � hereunaer to inquiries of third parties without prior consultation � with the City's liaison hereinafter named. 2. That automobiles furnished to the City by the Supplier hereunder shall be for the exclusive use of the City's Police De- partment's Narcotics Unit and LEAU (Intelligence) Units, and no other �iiv?sions �r t•r.�.t: �� the Ci.y's Pclice Bepart.n�.:t s:sil make . use or such vehicles. 3. That Supplier will have available during regular business hours for the City's use, aatomobiles which shall be of a 1976, 1975 and 1974 calendar-year manufacture or another year of make and model as may be agreed to by the parties. . , • _ ____..... ..........- ......_....._ _ _ _ _._ ........ ............ ...... ............ _.............................. ... _ _.._.................... ......... _...... . --____ vr'. .f .. 4. That in consideration of the use_ of Supplier's vehicle(s) the City agrees to pay Supplier the sum of seven dollars ($7.00) per day, per vehicle, to maximum of two hundred dollars ($200.00) per � month, per vehicle. . 5. That the City agrees to save and hold Supplier harmless . from any and all cla�ims arising out of the City's use of vehicles hereunder and shall, additionally, repair at its own expense any � damage sustained by the vehicles during the course of City's use, , normal wear and tear excepted. � 6. That the City shall be responsible for supplying each ve- - hicle rented hereunder with such amounts of gasoline and oil as is needed to make the vehicle operational, but no other mai.ntena�ce obligations shall be the responsibility of the City. 7. That the City will not use any vehicle for a period of � more than sixty (60) days without Supplier's consent, but the City . ' reserves the right to request and receive from Supplier a replace- ment veh,icle of a type and make as above-described at any time; time being of the essence in fulfilling reaue�ts for replacPmen*_ vehicles. 8. That the City acknowledges the right of the Supplier to demand the return of the vehicle rented hereunder upon twenty-four (24) hours' notice to the City and upon such notice, the City will return said automobile. - 9. That the use of the vehicles rented hereunder are for the use of the City's Police Department and for the purpose oi the . 2. _...._..._.__ ...........................................................................................�--.............--- . . _._ _........................__ ...................................._......_............................................__ �- . administration of this Agreement, Sergeant Thomas Reding, 100 East Tenth Street, Saint Paul, Minnesota, Phone No. 292-3501, shall be its liaison. � 10. That this Agreement shall be for a period of one (1) year and shall automatically be extended for an additonal period " of one (1) year providing no written notice is submitted by either party of an intent to terminate this Agreement at least thirty • (30) days prior to the expiration of the first year. • • IN WITNESS HEREOF, The parties have set their hands the date first above written. � SUPPLIER � " j ; . � �•'. / ' f . . Its . � CITY OF SAINT PAUL By � � Approved as to Form: Mayor % % � .� �, ._ .--r y�/ . By . PG i ��, - . �, . Assistant City Attorney hief oi Police / . = . ( By Director, Department of Finance and Management Services ' 3. . .�: � � .�-� ,� 3 A G R E E M E N T THIS AGREEr�NT, Made and entered into this /� �1 day of J�#r,1vr:R;J , 1979, by and bei-ween fl/D/�fHLc�F.fT' ,�uro d0a�t,e , • hereinafter called "Supplier", and the CITY OF SAINT PAUL, herein- after called "City"; � WITNESSETH: IT IS MUTUALLY AGREED BY AND BETWEEN THE SUPPLIER AND THE CITY AS FOLLOWS: • 1. That at all times Supplier will keep the terms and condi- tions of this Agreement confidenr.ial and shall not di�,close usag�s hereunaer to inquiries of third parties without prior consultation with the City's liaison hereinafter named. 2. That automobiles furnished to the City by the Supplier hereunder shall be for the exclusive use of the City's Police De- partment's Narcotics Unit and LEAU (Intelligence) Units, and no other divisions or un�ts of the Ciry's Potice DPtart�er:t sha'1 m�kE use or such vehicles. 3. That Supplier will have available during regular business hours for the City's use, automobiles which shall be of a 1976, 1975 and 1974 calendar-year manufacture or another year of make and model as may be agreed to by the parties. . , � __... _.............._............................._..................:....... _._ _. _ _ _- - --- -- ..:. . 4. That in consideration of the use of Supplier's vehicle(s) the City agrees to pay Supplier the sum of seven dollars ($7.00) per day, per vehicle, to maximum of two hundred dollars ($200.00) per � . month, per vehicle. . 5. That the City agrees to save and hold Supplier harmless . from any and all claims arising out of the City's use of vehicles � � hereunder and shall, additio.nally, repair at its own expense any � damage sustained by the vehicles during the course of City's use, _ normal wear and tear excepted. 6. That the City shall be responsible for supplying each ve- • hicle rented hereunder with such amounts of gasoline and oil as is needed to make the vehicle operational, but no other maintenance obligations shall be the responsibility of the City. 7. That the City will not use any vehicle for a period of more than sixty (60) days without Supplier's consent, but the City � � reserves the right to request and receive from Supplier a replace- ment vehicle of a type and make as above-described at any time; time being of the essence in fulfilling requests for replacemPnt vehicles. 8. That the City acknowledges the right of the Supplier to demand the return of the vehicle rented hereunder upon twenty-four (24) hours' notice to the City and upon such notice, the City will return said automobile. - 9. That the use of the vehicles rented hereunder are for the use of the City's Police Department and for the purpose or the , 2. __ __ ........__ .... ..._.....................__...___.......- � , �. administration ot this Agreement, Sergeant Thomas Reding, 100 East Tenth Street, Saint Paul, Minnesota, Phone No. 292-3501, shall be its liaison. . • 10. That this Agreement shall be for a period of one (1) � year and shall automatically be extended for an additonal period of one (1) year providing no written notice is submitted by either party of an intent to terminate this Agreement at least thirty (30) days prior to the expiration of the first year. IN WITNESS HEREOF, The parties have set their tiands the date first above written. SUPPLIER No�r r,�;��s,- �'v,-� i.��=o��S � /� --, BY !/C `� . �/J�z.. Its U/CE �Jic�.S,�'�2�'i CITY OF SAINT PAUL �. By Approved as to Form; Mayor / � ._,� i �a � `°'�fl � � .� e By �o a�� C'i ,� �• �t�- 1 c�lc-��/�'� Assistant City Attorney �Chief ot Police . ! By . ' Director, Department of Finance and Management Services 3. . , � �- ,� � �33 A G R E E M E N T f� . THIS AGREEMENT, Made and entered into this day of �i4 Il.� , 1979, by and between /yf/��U�o � , - hereinafter called "Supplier", and the CITY OF SAINT PAUL, herein- after called "City"; . WITNESSETH: - . IT IS MUTUALLY AGREED BY AND BETWEEN THE SUPPLIER AND THE CITY AS FOLLOWS: ' 1. That at all times Supplier will keep the terms and condi- tiozs r:f thi. Agreenent confidential aad shaZl uot disclo,� us:�ges � hereunder to inquiries of third parties without prior consultation with the City's liaison hereinafter named. � 2. That automobiles furnished to the City by the Supplier . hereunder shall be for the exclusive use of the City's Police De- partment's Narcotics Unit and LEAU (Intelligence) Units, and no orher �i�i:,�on� �r sn:ts of the City's ?olice Depar��r�ent st.ail make use oi such vehicles. - 3. That Supplier will have available during regular business hours for the City's use, automobiles which shall be of a 1976, 1975 and 1974 calendar-year manufacture or another year of make and model as may be agreed to by the parties. • : ' __ - _.........................____ .._........................._......__ _ 4. That in consideration of the use of Supplier's vehicle(s) the City agrees to pay Supplier the sum of seven dollars ($7.00) per day, per vehicle, to maximum of two hundred dollars ($200.00) per � month, per vehicle. � 5. That the City agrees to save and hold Supplier harmless • from any and all claims arising out of the City's use of vehicles hereunder and shall, additionally, repair at its own expense any . damage sustained by the vehicles during the course of City's use, • normal wear and tear excepted. 6. That the City shall be responsible for supplying each ve- � hicle rented hereunder with such amounts of gasoline and oil as is needed to m3ke the .vehicle operational, but no uthel� ma�ntEnance . obligations shall be the responsibility of the City. � 7. That the City will not use any vehicle for a period of more than si.xty (60) days without Supplier's consent, but the City . reserves the right to request and receive from Supplier a replace- , ment vehicle of a type and make as above-described at any time; time heing o£ th.e ess��ce ir. ful�illing requests For rep�ace�et�� vehicles. 8. That the City acknowledges the right of the Supplier to demand the return of the vehicle rented hereunder upon twenty-four (24) hours' notice to the City and upon such notice, the City will return said automobile. � : 9. That the use of the vehicles rented hereunder are for the use of the City's Police Department and for the purpose ot the � 2. _ __......................................_... ___ - _ _ administration of this Agreement, Sergeant Thomas Reding, 100 East Tenth Street, Saint Paul, Minnesota, Phone No. 292-3501, shall be its liaison. 10. That this Agreement shall be for a period of one (1) � year and shall automatically be extended for an additonal period of one (1) year providing no written notice is submitted by either ' ' party of an intent to terminate this Agreement at least thirty ' (30) days prior to the expiration of the first year. IN WITNESS HEREOF, The parties have set their hands the date first above written. - SUPPLIER � By its �.Gco D��e�, � CITY OF SAINT PAUL . By Approved as to Form: Mayor .-�/ // ; �/ , _ �/ .� By -�"�, ��o ��.�e�,, � JG� �/ l � / �� L.� �.'�,� /�I' . Assistant City Attorney ieP ot Police`� By � Director, Department of Finance and Management Services 3. _ ..........._.. -............................. -................ __. �... ^ � AGREEMENT �' � '� � � 3 THIS AGREEMENT, Made and entered into this �� day of : J `/ ��,-�i/t, • , 1979, by and between 1,Uff j%�_�E,.s/��' �c��C� .�lL�,. hereinafter called "Supplier", and the CITY OF SAINT PAUL, herein- � ' after called "City"; - WITNESSETH: IT IS MUTUALLY AGREED BY AND BETWEEN THE SUPPLIER AND THE CITY AS FOLLOWS: 1. That at all times Supplier will keep the terms and condi- tions of this Agreement confidential and shall not disclose usages hereunder to inquiries of third parties without prior consultation with the City's liaison hereinafter named. 2. That automobiles furnished to the City by the Supplier hereunder shatl be for the exclusive use of the City's Police De- partment's Narcotics Unit and LEAU (Intelligence) Units, and no other divisions or units of the City's Police DeRartment shall make use or such vehicles. 3. That Supplier will have available during regular business hours for the City's use, automobiles which shaZl be of a 1976, � 1975 and 1974 calendar-year manufacture or another year of make and model as may be agreed to by the parties. _ _ .._ .__ _ ._ __ ..._. _............ . _._. _._........_......... ....................................................................................-�--..............----�-_ __.._._ .._._ ._ ___.._ _.......... .... .. ...... ._ ........ ... .. .........._ .. _._........ __.._... .................... .. .._...... ....... ..._. ...._.._ _ _ ._ .._. ._.._.. . -_ ..._ ......____ ........ . _t. __ _._......_ __. . _ ........ ......... _.. ..... ._ ......____...._ _ _ _ ___.....__ . _........ ___ ___.._ ......... _____ _.. ........ _ .... .... .... ...... .. ._...... _._... ..... _.__ ..... .__.... _ __ _ _......____ _ __ _................................. __.............. ................._....................-----��---........----......._................_.._............................................_............._........................ _.__ _.____............ ..... 4. That in consideration of the use of Supplier's vehicle(s) the City agrees to pay Supplier the sum of seven dollars ($7.00) per day, per vehicle, to maximum of two hundred dollars ($200.00) per ' month, per vehicle. � S. That the City agrees to save and hold Supplier harmless from any and all claims arising out of the City's use of vehicles hereunder and shall, additionally, repair at its own expense any damage sustained by the vehicles during the course of City's use, normal wear and tear excepted. 6. That the City shall be responsible for supplying each ve- hicle rented hereunder with such amounts of gasoline and oil as is r.eeded to make the vehicle operational, but no other mainten?nce obligations shall be the responsibility of the City. 7. That the City will not use any vehicle for a period of more than .sixty (60) days without Supplier's consent, but the City reserves the right to request and receive from Supplier a replace- ment vehicle of a type and make as above-described at any time; time being of the essence in fulfilling requests for reolacement vehicles. 8. That the City acknowledges the right of the Supplier to demand the return of the vehicle rented hereunder upon twenty-four ' (24) hours ' notice to the City and upon such notice, the City will return said automobile. 9. That the use of the vehicles rented hereunder are for the • use of the City's Police Department and for the purpose ot the 2. ___.._.._._- _ ......._ ...... __ . ._-_.._............._..... .. .............._................._..........._._ ............................................................................................................................................................................................ .��-- . _............_._...._...______........................_...._. _._.._.._................__............................_............_......_.........__._......._ ..._......._............._...._._.........._.................._ _............... .........._ _........._......... ..........._ ...._....................................__........ _ _. a, .--,e � . �~�'��-�:� administration of this Agreement, Sergeant Thomas Reding, 100 East Tenth Street, Saint Paul, Minnesota, Phone No. 292-3501, -- shall be its liaison. . • 10. That this Agreement shall be for a period of one (1) , � year and shall automatically be extended for an additonal period of one (1) year providing no written notice is "submitted by either party of an intent to terminate this Agreement at least thirty . (30) days prior to the expiration of the first year. IN WITNFsSS HEREOF, The parties have set their hands the date first above written. SUPPLIER B �7 �ts C � CITY OF SAINT PAUL A rov By — c / _ �l �� w�� pp ed as to Form: Mayor i �� .� gy ,��, ��, �<�-w��,r�,, ,' rG ,e'C' � Assistant City Attorney � � ` � "�`� C ief ot Police ! . gy . Director, Department of Finance , and Management Services 3. _. .............._... ......__.................................. _ _.......__.._...__ __ ......................................_........_......................... _._.. __ .. ................._........_. _..................... .---_..........................._...__._............... _ ___ _....................._ __ _ ..................................._.........._.__..........._