272496 WHITE - CITV CLERK COUI1C11 {
PINK - FINANCE G I TY O F SA I NT PA U L .
CANARV - DEPARTMENT File NO• ����� ^
BLUE - MAVOR
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
An administrative Resolution changing the
title and class specification for the title of
Head Clerk--Public Buildings in the Civil
Service Rules. �
RESOLVED, that the Civil Service Rules be amended in Section 6
thereof, by striking out the title of Head Clerk--Public Buildings from
Grade 2? under the heading "Clerical" Group, and by substituting in lieu
thereof the title of Office Supervisor-Code Enforcement in Grade 28 under
the heading "Clerical" Group; and be it
FURTHER RESOLVED, that the Civil Service Rules be further
amended by striking from Section 49 the Class Specification for the title
of Head Clerk--Public Buildings and substituting in lieu thereof, in proper
alphabetical order, the attached Class Specification for the title of Office
5upervisor-Code Enforcement.
Approved:
Ch irman
Civil Service Commi 'on
COUNCILMEIV Requested by Department of:
Yeas Nays
Butler � PERSO EL OFFICE
Hozza [n Favor
Hunt J
Levine _ __ Against BY —
Maddox
Showalter �p
•Tedesco rGV 8 �� Form A proved y Ci t frney
Adopted by Co i : Date �
Certifie as• d b ouncil Se retary � BYT
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t#pp o ed by Mavor: Dat _ Approve ay r for S mission to Council
By BY
puB��N�o F EB 1 ? 1979
Title of class: .
OFFICE SUPERVISOR-CODE ENFORCEMENT ����"�
DESCRIPTION OF WORK
General Statement of Duties: Performs supervisory work involving the
planning, organizing and directing of clerical work entailed in issuing
building permits and in administering the enforcement of building and
housing codes; performs skilled clerical work in issuing permits; and
performs related duties as required.
Supervision Received: Works under the general technical and administrative
supervision of,�•.a;�ieisfonPhead.
Supervision Exercised: Exercises within a unit close technical and adminis-
trative supervision directly or through subordinate supervisors over
lower level clerical workers.
TYPICAL DUTIES PERFORMID .
The listed examples may not include all duties performed.by all positions in
this class.
Plans, assigns and reviews the work of clerks engaged in issuing permits,
taking complaints, receiving and refunding monies, issuing certificates,
preparing correspondence, recording and filing building permits, and
performing related clerical duties.
Participates in the selection and training of clerical employees; schedules
time off.
Develops, initiates and revises clerical office form letters, forms, pro-
cedures, and manuals.
Supplies technical information or policy interpretation in response to
inquiries and complaints where a complete knowledge of departmental
methods and procedures is necessary.
Controls the receipt and disbursement of permit fees and plan refunds.
Plans and carries out studies such as microfilm usage, records retirement
and forms control.
_ Prepares independently correspondence, reports or summaries.
Coordinates divisional training pragrams.
Studies and analyzes office procedures and equipment in order to improve
productivity and workflow, simplify office procedures or implement cost
reductions.
Assists in preparing and assembling the budget and annual reports.
KNOWLEDGES, SKILLS AND ABILITIES
ConsiderabZe knowledge of governmental ordinances, laws and regulations
regarding housing and building codes.
Thorough knowledge of modern office practices and procedures.
Thorough knowledge of departmental policies, rules, regulations, functions,
procedure and organization.
Considerable ability to deal tactfully and effectively with the general
public. •
Considerable ability to determine priorities, •plan and coordinate clerical
� work.
MINIMUM QUALIFICATIONS
Eight years' clerical experience, at least two years of which must have
been as a Building Permit Clerk, Clerical Supervisor or equivalent; or
four yearst experience as a Clerk III or equivalent in the Division of
Housing and Building Code Enforcement.
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'�'": z:_,- �= Da t e ; January 29, 1979
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. con� � ��-T� E � � � o �a�- -
T0 : Saint Paut City Council
F R O I�li � Com m itte e 0 ti FINANCE, MANAGEMENT AND PERSONNEL
RUBY HUNT, �'airman, makes ihe foilowing .
report on C.F. � Orclinance '
(5) [X� Resolution ,
. ;
� Other _ .
� T �-r�...E : - -
The Finance Committee at its meeting of January 29, 1979 recommended approval of the
following:
1 . Resolution establishing title and class specifications for Supervisor of-Building
Design and Plan REview in Grade 22 of the Professional-Administrative Group.
: �
2. Resolution establishing titles of and specifications for Landscape Architect I, II
. and III, in Grades 9, 13 and 18 respectively of the Professional-Administrative
� Group and abolish these titles in Grades 11 , 15 and 20, except as to present
incumbents. �
3. Resolution creating title and specification for Office Supervisor-Code Enforcement
in Grade 28 of the Clerical Occupational Group and abolishing tit7e and specifica-
tions for Extension Services Supervisor in Grade 27.
4.: Resolution replacing title and specifications for Chief of Extension Services in
Grade 23 of the Professional-Administrative Group with the title and snecifications
for �xtension Services Supervisor in Grade 20. �
5. Resolution establishing the title of Water Department Technician IV in Grade 15 of
The Professional-Administrative Occupational Group in the graded division.
CTTY HALL SEVENTH FLOOR SAINT PAUL, bqI\TNESOTA SSI02
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t�i �i s 1�2/1975
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. B�PLANTIAN. OF A�iI3TRATIVS'O�BRS, '
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�Dat�: December 19, 1978 •
T0 s ' MltY48 aB�GE �R .
F&s Peraa�swlOt��.cs
�&: Resal.u�ion fo.r submi.ssi0s to Gitg Couacil � ,
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Ws �tc�td your. sppso�al aud submieato� o� tliie R�salutioa tio �e- Citp CounciZ.' . ?
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FU�E@B8. �! ItAT�OrT14IjE FOR TS:CS ACTION: '
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This re�olution createa the title a.nd spec3fication for Offiee Supervisor-Code �fo�c�zr�est�
in�Grade 28 of the Clerical Occupational Group and abolishes the titie aand apec�eation �
for Head Clerk--Public Buildings i.n Grade 27 of the Clerical Occupatioaal Grot�p.
1979 Rates ' ,
Grade 27 A B C D E � F G H 1.O yr, :15 yr,; ;
Bi-vveekly 4$8. 3 512.1 535.4 560. Z 587.2 614. 1 632. 1 649.5. 659.E? bb8.�
Aartually 12,747. 00 17,�45Q. `t�
Grade �8 , , • I�
Bi-weekly 5Q2, 6 524. 8 548.1 574. 5 599. 9 627. 9 645. 3 665,4 . 674. q 684.�4 ;
Aaaually 13,119. 00 . 1"7,$64. �4
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�tesoTution aad,copy for City Glerk. �
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• Title of class:
HEAD CLERK--PUBLIC BUILDINGS
Duties and responsibilities:
Under supervision, to have responsible charge of the clerical work
involved in the issuance of building permits and to supervise the
other clerieal work of the Bureau; and to perform related work
as assigned.
Examples of work performed:
To supervise and direct the Building Permit Clerks.
To assign and supervise work of the clerical staff.
To supervise the preparation of monthly, yearly and special
reports as required by the Bureau.
To maintain building permit records and inspection records.
To answer correspondence pertaining to the issuance of permits,
license s, certificates of competency, certificate s of occupancy,
certificates of inspection and the related fees.
To maintain a correspondence file.
To supervise the preparation of descriptions of materials,
equipment and supplies to be used in connection with their
• purchase through requisition.
To be responsible for the daily receipts of the Bureau.
To maintain daily receipt records.
Minimum qualifications:
High school graduation and eight years' clerical experience, at
least three years of which must have been as a Building Permit
Clerk in the Bureau of Public Buildings.
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Effective June 1, 1968