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273261 WHITE - CITV CLERK COUIICII �� . PINK - FINANCE ITY OF SAINT PAUL CANARV - DEPARTMEN � BLUE - MAVOR File NO. uncil Resolution Presented By : Referred To Committee: Date Out of Committee By Date WHEREAS, Council Resolution No. 271401 appointed Rochelle Wright to the position of Administrative Aide; and WHEREAS, funding for this position after July 1, 1979, is conditioned on the results of a joint evaluation by the Mayor and the City Council Legislation Committee; and WHEREAS, such a joint evaluation has been conducted which has determined that the cost benefits justify continuance of the position; therefore BE IT RESOLVED, that the continuance of the position of Administrative Aide is hereby approved by the City Council of the City of Saint Paul. COUNCILMEN Yeas Nays Requested by Department of: Br�E}e�. � Hozza � �n Favor Hunt Levine __ Against BY --. Maddox Showa sco Form A pr ved ity At or y Ado by Counc� . Date . , ��s ertified V• • ed by Council Secretary •. , 0 i979 A o e by Mayor for S is ' Council /�ppr e y :Navor: Dat , gy — BY l�tUslt�D JU�. 1 4 1979 CITY OF SAINT PAUL �'!b' �' � � ��.�1 OFFICE OF THE CITY COUNCIL me:seae asae�eaeme �Y�i� RON MADDOX KARL NEID, JR. Councilman Legislative Aide July 2, �.979 To: City Council From: Ron Maddox � Re: Legislative Staff Attached please find copy of resolution relative to ro�.es, responsibilities and evaluation of Shelly Wright. The resolution was reviewed by the Legislative Committee and passed by same. The evaluations were required and submitted by my office and Mayor Latimer for your consideration and background. If you have any questions please see me. �-.-- c� r,�-.., � u'� c--� �� -o r T v"i � r G,- f'�1 ,, :'� ,,,., v _.cn �-� ,,_ - _n -�:_-, _�� " � _,.,t fi � CITY HALL SEVBNTH FLOOR SAINT PAUL, MINNESOTA 55102 612/298-4475 - G v • F� r . "�.. �~,,Y.`' CITY OF SAINT PAUL � �'��7 _ _ �, r•-� ��1�;�.,,. � OI`PICE OF THF CITY COIINCIL �`.,��,:,��:,. - 4..-.K��:_„,_�.:;"! �:•�i:�y.R4"i1(�I1F�:�•� . _'_`�.�' � - ;. RON MADDOX KARL NEID. JR. Councilman Legislative Aide June 19, 1979 T0: Councilman David Hozza Councilwoman Joanne Sho ter FROM: Councilman Ron Maddox RE: Position Evaluation of Sh. ley Wright Attached is a position evaluation prepared under my direction in Cooperation with the Mayor's Office. Council resolution 271.401. (also attachec�) adopted � last July by the City Council required the evaluation of the position of Administrative Aide in the Mayor's Office. This was the position filled by Shelley �dright. I have discussed Shelley's perforntance both with the Mayor and with Shelley.. � I feel she did a very e�fective job at the legislature this session. I have also become more aware of her responsibilitiies in the federal area, which are also important to the City. In addition, her activities on the .regional level have been beneficial to our needs. I sit on a metropolitan committee with Shelley. We will be meeting on this appointment. on Thursday, June 21. Before that . meeting I would like to have your reactions to the draft evaluation (as enclosed) . If you have any additions or comments please let me know b�fore the meeting, since we will need to forward this evaluation to the full. City Council for review. You will also be receiving a letter from the Mayor with an evaluation of Shelley`s performance. Together with the attached evaluation, his letter will provide the basis for the required "joint evaluation" specified zn the original resolution. RM:das cc: Mayor Latimer CITY HALL SEVENTH FLOOR SAINT PAUL, MINNESOTA 55102 612/298-4475 ' ..�.�:, �• .� � / �$�r)� POSITION EVALUATION BY THE CITY COUNCIL LEGISLATION COMMITTEE BACKGROUND Council resolution ��271401 requires the City Council Legislation Committee to conduct a joint evaluation of the position of Administrative Aide in the Mayor's Office, to which Shelley Wright was appointed last July. The .Counci� resolution specified five areas of responsibility in which her performance would be judged. This evaluation will discuss Ms. Wright's performance in these five areas and will conclude with a general discussion of her other areas of responsibility. l. Work on the municipal aid and shade tree legislation. Shelley`s assignments at the state legislature this session did include representing the city in .the shade tree program area. . 5he was not, however, directly involved in the municipal aid area, an issue coverecl by Mr. Wellington. She did have responsibili�y for a number of additional issues before the legislature this session. She was responsibile for all the local bills sub�aitted by the Legislation Co�ramittee. Shey also covered the Parks Bonding bill (Corso Zoo and Como Park funding) , energy issues, �mendments �o the state building code, the Omnibus Health, Welfare and Corrections bil�. (Community Health Services funding) , as we11 as assisting Councilman Hozza with the DPM project. Her success in the level of funding for the state shade tree program as well as her ability to get legislative approval for all of the city's local bills indicate a very positive record in her work at the legislature this session. 2. Work with the Metro Council on Housing, Parks & Open Space Matters. Shelley has served on the Metro Council's Chairman's Advisory Committee as the city's representative. She worked closely with Metro Council staff on the parks and open. space legislation referred to in the previous section. She has been closely involved with a committee set up �ointly by the Metro Council and Senator Durenburger to work on the housing revenue bond issue at the federal level. her contact with the Metro Council over the past year � � appear to have strengthened the city's relationship iaith the Metro Council and other metropolitan agencies. 3. Work with Federal Agencies. Shelley has devoted considerable time to relationships with federal agencies. Her involvement has included work with the Community Services Administration on the problem with funding for low income persons utility bi11s'. She has also worked on the housing revenue bond program and on the supp�.emen�ary fiscal assistance issues, both now before Congress. Her responsibilities have also included monitoring and seeking several federal grants, i:ncluding the HUD grant for renovations at McDonough Homes and the Urban Development Action Grant Program. Her performance in. the federal area also appears to be effective. _ � , � 2"��1 4. Representing the City with the Assn. of Counties and the Assn. of Metro— politan Municipalities. Shelley worked closely with representatives of the Association of Counties and the AN�ii throughout the legislative session. Relationships with Chese organizations appear strong. . 5. Represent the Mayor and Council at the State Legislature. Discussed under ��l above. GENERAL CO�NTS AND OVERALL EVALUATION Shelley has provided effective staff services to the Legi�l.�tion Committee and appears to have successfully represented the City at the 1.egis�ature c�uring this session. Her work with fwderal agencies also appears to have strengthened the city's relationships in this area. Continuance of the position seems � justifiable and in the city's interest. . '�. • / . i ) 1.4t:.��lt j ' � . � .. . �; ] 'i'�'- <> i• �i.1 i ': "I' , _� ; :. N G. �.. r' � 't; fi _ :: _. � � Fii�• _ � ' ;� �� 1 /� �/� � �1' ,� � n . • ._ / ;'�.. �:1��Z�� :�.. °.�t').��'�?�'�� ``� � � � � �� !__ �r � __.—�,^. �� . ,_;t�� " c.,�``_J �� ' — -._ � �'_�_--- —— ----- - —--- -_ 1_ - - -- - V�-,�__�, .------------- ---- - f:_._-�L "r� ----— ---�-- — –� co;:��,c�,•�: n�c� _ __._.-----� — U�'. �t Co:�:.^.:ittee B}•_.� -� D�;e - - �LSOLV�'�, PL1^SUa?1L t0 Sec�ion 1. 02 (f) oi the St. Paul F�w-_nis�ra�?ve Code , tne appoi�t�:znt o= �oche?le S�Tr?ght to tne po�_�.ion o� Admir_is�rative Aide is hereby co�se�,L2d to ar.d a:��-ove� by the City Caunc?I oi zhe City of Szi.n� Pau�. � su��ect to �ne fol�owinJ co-�c?�io,s: Taat tnis iadividual work i.r. the Aia;or's o�fice on ger.eral staff wor�: a:�d i:t adcitior, to tnat ir five speciiic areas of r.es�onsibiZity in ;:��icn zer �erforuance would be judged. I. To work or. tne ru�zcipal aid and shade tree Iegislation. 2. inat sze WorL with t'.^.e N�tro�olitan Council on housing, ' par'rs an� opeL spaca r.?.tters. , 3, 1?iat she wori: •.rith �ede=al a�encies such as housing, eco�o^ic dQve�o�^ea� e�c. 4. T'na_� sne represer.t the city and work with the associatioa of cou��ies �*�� tro?o.litan municipalities. 5.� inat s�e repres�r.t t�e 2•.<yor, beino directl} responsible to the `_�yor a:�d ��ir.� wite the Council President and Ci:air�an of t:�e L�gislation Co:�itte? as a staff bacnup, �:ork ai. the Iegislatu�� in a lo�byino capacf�y and witn oth�r governm?ntal �gencies SLCi1 2S tC12 :fetropoli�an Council, 2I1.ai :.8 lt :L'L"i.I72r P?SOiZ'2�� t.(:2� ].I tR15 POS�tIOIl SLiViVZS `LRZ budo2t Cll�S� - t�at it be fu��ed until .fu1y lst, 1979 and at the end of that ti�e a joint evaluation b= ra3e by t`:e ?.ayor ar_d Counc�l Legisl�tioa Co�ittee to Ce�er*�ine �:��t�-�e= t�e cost D2II2i1tS ]L':7�1i� its cont?nuar.ce. `•�L��r-�r_"�\ ; \ / � Requested by D�p�:t::�_�nt oi: �,�s i -.��JJ�r " ' ! — Yo__� � ---- In Fa��or j ---- --- -------- — � _ Hu.;•_ � ; L, •�-- --- I •. .� :1: �.,,t I� -- _ __.. _. _. _ _------ - -- --- --- .-.��- B�' ---- — -____ .__.. ,_ - 'y _ _, � ��_ r.��. 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(Ul°i =£�8--1:3�3 June 19 , 1979 Councilman Ronald Maddox, and Members of Council Legislation Committee 7th Floor, City Hall . Saint Paul , Minnesota 55IO2 Dear Council Members : In a resolution adopted last .July', th� City Council confirmed the � ap�ointment of SYielley _�dright to the position of Administrative Aide_ . in my office. The approval of the position, however, was condition�d on a joint evaluation of her performance in five specific areas . This -� letter represents my personal evaluat.ion of her per�ormance. I have been extremely pleased with Shelley' s performance .during th� past year. She is a diligent, thorough, conscientious staff person - who has beer able to accomplish a great deal in the short period of time she has peen with the City. Shelley has �he nl�jor responsibility for intergov,�rninental relations in r�y office. This involves communication with the f�deral Conc�res� , fed�ral ac��ir.istrative and regulatory bodies, the Metro Councilr the R�r�.sey Count,r B�ard and other gov.ernmental entities on alI nolicy .issues . . Additionally, she is responsible for the staff work for my involvement with th� U.S. .Conference of Mayors, and with aur congressional delegation . on legislation pending before CongreSs. She is perhaps best known by Council members in her work at the State Legislature this session. She and Steve Wellington in my office . represented the City during tnis session. Her specific areas of responsibility included the Shacie Tree program, the Parks and Op�n Space legislation (funding for Como Zoa and Park) , the Omnibus Health, tVelfare and Corrections bill (funding for Comrlunity Health Servic�s) , as well as all of the City' s local bills . As you are aware, we re- quested action on four separate local bills: l) the �illette Hospital transfer, 2} the Assessments for our downto�an plazas and for the Seventh Place Building, 3) Port Authority investments in commercial paper, and 4.) Denial af Deductability for Substandard Buildings . In additiori to these basic responsibilities, Shelley .also worked closely ��zith Council President David Hozza on the Downtown Feople Tlover issue. • 2��1 City Counczl P•Zembers Page 2 Jun� l9, 1979 Shelley carried out all of her assignments successfully. D�spite considerable initia� pessimism, the i�egislature approved fu�ding for the state Shade Tree program. This will amount to $2.4-$2. 8 m.illion in state assistance to St. Paul over the next two years. � In addition, we received approval for funding of ii:lpraveiaents both at Como Zoo and for Como Park. Other legislation such as tY�e funding for Corc�-�unity Health Services Act, attempts to amend the State B�ailding Code, proposed changes which �aould have affected the City' s ability to self-insure for ��7orkers Compensation, proposed Cable TV regulatory changes and other issues which were not nart of ou� formal legislative program, were monitored as to their effect on existing and po-tential city programs. Of equal importance, I feel , was Shelley ' s ability to gain Iegislative approval of all of our local bills. These bills may seem ta� be non- controi%ersial , but, in fact, all four of these issues provo',�ed intense leyislative debate. A number of outstate legisla-�ors opposed the Gillette ��ospital transfer initially. The bill even failed on the House floor the first time it caas presented. Shelley set ug a series . of rieetings where. �ae were able to convince legislators of 't�e merits • of the proposal. Our House delegation initially. questioned the Pori Authority investment issue, and the Senate Tax Committee vote� only on a 7-5 margin to accept our reques�t to e�tend the eagiratian d�te for the Denial of D�ductability legisla-tion. I believe her ability to gain approval for all of these local bills is as great : an indicator of her effec-tiveriess as some of her other acco�.plishments. Both during the Legislative session and since its conclusio� I have • talked w.zth our S-t. Paul legislators and others taho Fvorked at the Capitol this session. All of the Senators and .Representatives I � spoke �aith �a�re unanimous in their praise for the auality of the staff work c�;e provided them this session. They all felt that both Shelley ' and Steve were effective and p-rofessional in .their �contacts at the Capitol . Others who worked at the Capitol this session, including Dave Hozza, Diane Ahrens, Don Slater from the League o£ Cities, Vern Peterson, from the Association of Metropolitan Municipalities� have all agreed with tnis assessment: The only issue that I am a�eare of �vhere any negative reaction was expressed regarding Shelley' s performance at the Legislature was in regard to the Munici�al Elections legislation. As you are a�aare, this u�as not an issue formally includ.ed as a part of �he City' s legislative program, A number of St. Paul legislators telt strongly that a change in the election day shoulc� be made, After discussiarr, t�e Council indicated that such legislation should include a Zocal coiisent clause , an amendment opposed by our local legislators. . Shelley did communicate th� City' s position to our deleqation. The bill passed the Senate but failed to gain approval in the House. ' . . .. 2 r��1 City Council 22embers Page 3 June 19 , 1979 I am hopeful that thraugh the work of the Legislation Committee we can have a full discussion of this issue in preparation for next session, including a presentation to the delegation. I feel we are most effective on such issues when there is an open dialogue betw.e�n ourselves and our entire legislative delegation. �.hile Shelley' s primary assignment has been �-� the State Legislature, her responsibilities in my office are quite a bit broader. She works closely with other City staff on federal grants received by th° City and on testimony for congressional committees. Examples of this ef�ort during the past year inclucle the $7 . 0 million f�UD Public Housing Urban Initiatives Program grant to the Public Housing Agency for hicDonough fiomes, the Supplemental Fiscal Assistance grogram, various other HUD proqrams which are essent�al to the continuance of local . projects in St. Paul such as the UDAG program, Neighborhood Strategy Areas progra�-n, re-authorization of the Economic Development Adminis�ration � progran, the SBA proaram, Urban Parks legislation and appropriations, CS?1 regulations to fund low-income persons unable to pay utility bills,. the recent Ullman bill to eliminate the federal tax exemption on : housing revenue bonds, and other federal issues as they surface. Despite t��e crunch of the legislative session, her work in the. federal ar.ea has been outstanding. She maintains close contac-t with Conqressman - Vento ' s office and w�th Bob Hess in the district office on a r�umber � of significant pieces of HUD legislation. She has also demonstrated co�siderable skill in tracking the variety of issues that are beinq dealt �vi�n by the federal government at any one time. I believe tve must continu� to look toward the federal and state governmental levels for tne type of financial assistance necessary to address our urban probleTs. ��e simply do not have enough resources� loca3ly to be - able to adec�:.a�ely meet our needs. . . Shelley has also worked with the P•Zetro Council and serves on the : _ Chairman' s Advisory Committee as tne City' s rePresentative. She has also been involved in contacts �,�ith state agencies, most par- t�.cularly in her work with �the Pollution Control Agency in our efforts to gain app-oval of a variance on ��IPC-34 , whicn negated the intent of the Clean T,vater Act for set asid° funding for renovation of urban se`•�ers. In summary, I feel that Shelley has been able to accept a very broad range ai assignments and that she Yias consistently demonstrated a strong professionaY background and sound administrative and . analyt�.c skil.ls. I recommend without reservatior� continuance of her appaintment. n,Sincerel.,y,, ,� • l�; ��:� , i t�i.�,�' ��s}-�.� GEO'RG� LATI?•1ER . �. Maypr _,� � �� CIT'Y" OF �.�IIO7T PAUL �� ,� , � ��:i,�j ,�;� *J.._ . Y �� (�j \ �t OFFI�E OF TFII� CITY COUNCIL 9 �1\ , `� � , ;,��ii.e r (.il 1 . . ;-�� _-•c`. ,I� � . ' . ��'`� _ �ff �` D a t e : June 21, 1979 -�:.;"_- �. <?�::.:;..�- C O [�l i�i l`�T E E R � �' O R i TO : Saint Paui City C�uncit F R 0 M � C a m tn i t t e� o n LEGISLATION Ron Ma.ddox , chairman, makes the foliov�ing reporf on C.F'. �] Ordinance ❑ Resotufiion � � � Other T I't'LE : Councilman Maddox made a motion that the City Attorney's Office and the administration prepare a resolution regarding the duties set forth in the original resolution hiring Shelley Wright and that the resol.ution be presented to the City Council at the appropriate meeting. _ . The motion carried unanimously. Please note that th3.s is no longer an item to 'be discussed by the Legislation Committee. CITY HALL SEVENTI-I FLOOR SAI?�TT PA�JL, AiINNESOTA 55102 ,..a��.Lj � . .