01-1050(�, s
Retum Copy To: s,� � i v��� �'a
Police Dept. Accounting
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MIl�TNESOTA
Council File # p �, � (psp
Green Sheet # 113559
�S
Referred To: Committee:Date:
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2 BE TT RESOLVED, that the City of Saint Panl is authorized to enter into a collaborafion with Ramsey County
3 and other partners to apply for a Federal grant for youth offender reentry.
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� v�s Hayg an5em Requested b Department of:
Benanav
elakey � POlicO� - . - �
Adopted by Council:Date:
Adoption Certified by Cot
By: a
Approved by Mayor:Date;
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Collabomtiontoappryforyouthoffenderreentrygrant.cr.01
B3':
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By:
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By:
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by FSnancial Services Director:
by City Attorney:
for Submi�sion to Council:
DEPAR7MECii/OFFICE/COUNCIL DATEINITIATE� '
eo�,�e'� 9/6/Ol GREEN SHEET No. 1135_59 �_
"`�' C N A PERS PH NE INtTIAUDpTE INfiIAVDATE
WilliamFinney 292-3588 1 nmxaromecron_ 6 couo+a�
MUSTBEONCOUNCILA ENDABY(DA ) /� O'�IOQa
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TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUES7ED
Approval of the attached Council Resolution auffiorizmg the City of Saint Paul to enter into a collaboration with
Rawsey County and other partners to apply for a Federal grant for youth offender reenhy.
RECOMMENDATION App�oVe (A) O� Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
i. Has this persoNfirtn ever worked under a conhact For thls depariment?
� PLANNING COMMISSION � YES NO "
CIB COMMITTEE 2. Has this persoNfirm ever been a cityemployee?
CIWIL SERVICE COMMISSION VES NO
� 3. Does this pereoNfirtn possess a skill �wt nortnally possessed by arry curreirt city employee?
YES NO
" 4. Is this person/firm a targeted ventloR
YES NO
. Explain all yes answers on separete sheet and attach to green sheet
� INITIATING PROBLEM ISSUE, OPPORTUNITY (VYHO, WHAT, WHEN, WHERE, WHY)
Authorization is needed to collaborate with Ramsey County and other partners to apply for a Federal ��t, �:�q�
for youth offender reentry. ��g�?� ����`�° +°��
� �� � ����
ADVANTAGESIFAPPROVED � " �
, ` i — - _ ' � � .,... '_. _ - - ,
Ability to collaborate with Ramsey County and other partners to apply for a grant: '
DISADVANTAGESIFAPPROVED
None.
� D15ADVANTAGESIFNOTAPPROVED
Lost oppor[unity to apply for a Federal grant for youffi offender reeniry.
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
� FUNDING SOURCE Federal grant AC71VI7Y NUMBER
" FINANCIAI INFORMATION (EXPLAIN) ,
Young Off�ndes Initiarive: Reentry Grant Progcam http:Uwdsc.doleta.gov/sga/sgaf0l-109sga.htm
Billing Code: 4510-30 0 �-�OSO
DEPARTMENT OF LABOR
Employment and Training Administration
Young Offender Initiative: Reenhy Grant Program
Young Offender Initiative: Demonstration Grant Program
Agency: Employment and Training Administrarion (BTA), Labor.
Action: Notice of Availability of Funds and Solicitation far Grant Applications (SGA).
Summary: This notice contains all of the necessary information and forms needed to
apply far grant fnnding. The Departments of Labor, Justice, and Health and Human
Services are requesring applications for the Fiscal Year 2001 Young Offender Initiative:
Demonstrarion Grant Program projects. Approximately $11.5 million is available to fund
demonstration grants to provide services aimed at youth who aze ar have been under criminal
justice supervision or involved in gangs. The Deparhnent of Labor (DOL) has warked with
the Office of 7uvenile 7ustice and Delinquency Prevention in the U.S. Department of Justice
(DO7) and the Substance Abuse and Mental Health Services Administration (SANIHSA) in
the U.S. Departinent of Health and Human Services (DHHS) in deciding to use these funds
for an innovative model to serve young offenders, gang members, and at-risk youth. This
model is called the One-Stop Youth Services Demonstration Model. Grants will be given
in two categories: Category A: Large Areas and Category B: Small to Medium-Sized Areas.
The model is based upon new research. Applicants can only apply under one of the two
categories which must be clearly identified on the face sheet of the appiication.
Local Workforce Inveshnent Boards (Local Boards), other polirical subdivisions of the State,
and private entities are eligible to receive grant funds under this announcement. Local
warkforce investment areas who were awarded grants to administer Youth Offender
Demonstration Projects in 1999 (SGA/DAA 98-015, dated September 2, 1998) and 2001
(SGA/DFA 01-101, dated December 11, 2000) are ineligible to apply undex t11is Solicitation.
However, first round (1999) grantees who were not awarded additional funds to continue
their current programs through DOL's Letter of Competition, dated December 7, 2000, are
eligible to apply.
DATES: The closing date for receipt of applications is Monday, October, 1, 2001.
Applications must be received by 4:00 p.m. (Eastern Daylight Savings Time) at the address
below. No exceptions to the mailing and hand-delivery conditions set forth in this notice will
be granted. Appiications that do not meet the conditions set fozth in this notice will not be
honared. Telefacsimile (FAX) applications will not be honored.
ADDRESSES: Applications must be mailed to: U.S. Department of Labox, Employment
and Tranung Administration, Davision of Federal Assistance, Attention: B. Jai Johnson,
Reference: SGA/DFA 01-109, 200 Constitution Avenue, N. W., Room 5-4203, Washington,
D.C. 20210.
FOR FURTHER INRORMATION CONTACT: Questions should be f�ed to B. Jai
Johnson at (202) 693-2879, (this is a not a toll-free number). All inquiries should include the
SGA/DFA number DI-I09, and a contact name, fax and phone numbers. This announcement
will also be published on the Internet on the Employment and Training Administration's
Home Page at http:/Jwww.doleta.gov. Award notifications will also be published on the
Home Fage.
SUPPLEMENTARY INFORMATION:
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Young Off,ender Initiative: Reenhy Grant Program
0 \+lOSO
Tlus solicitation is jointly issued by the U.S. Department of Labor (DOL), Employment and
Trauung Administration (ETA); the U.S. Depariment of Justice (DO�, Conections Program
Office (CPO), Office of 7ustice Programs (O7P); and U.S. Department of Aealth and Human
Services (DHHS), Substance Abuse and Mental Heaith Services Aduiinistration's
(SAiV1IiSA) Center for Substance Abuse Treatrnent (CSAT) and Center for Mental Health
Services (CMHS). Additional offices within DO7's Office of 7ustice Programs helping to
guide this effort include the Office of Juvenile Justice and Delinquency Prevention, the
National Institute of Justice, and the Executive Office of Weed and Seed.
These grants make use of funds appropriated in the Fiscal Year (FI� 2001 Federal budget,
and aze the third round of Young Offender Initiative: Demonstxation Grant Program projects.
Two prior rounds of such grants haue been awarded based on appropriations in the FIJ 1998
and FY 2000 budgets.
This solicitation is one of two dealing with the overall Young Offender Initiative: Reentry
Grant Program (Initiative). It is for a smaller number of experimentai Young Offender
Initiative: Demonstration Grant Progam projects and published coincident with the larger
Young Offender Initiative: ReenYry Grant Pmgram solicitation.
Since 1998, at Congressional direction, DOL and DOJ have funded grants under the Youth
Offender Demonstration Project to provide services focused on youth who are or have been
under criminal justice supervision ar involved in gangs or are at risk of this involvement.
Based upon a recent interim report, Interim Report for Youth Offender Demonstration
Project, Process Evaluation (Research and Evaluation Associates, Inc., March 2001), that
assessed the Youth Offender demonstrations, there is solid evidence of a need to fiirther test
methods of effective delivery of services to the 14-24 year old target group in additional
sites.
Therefore, DOL is proposing to fund additional Young Offender Initiative: Demonstration
Grant Program projects (using funds separate from those dedicated to the 25 grants proposed
in the Initiative, O7P-1320) in a small number of sites. Services will include youth
development services and they will focus primarily on preparing young offenders, gang
members, astd at-risk youth ages 74 to 24 for positive engagement in pro-social activity and
long-term employability and employment. The purpose of these addifional DOL funds will
be to further test a structured set of activities for subject tazget group, using a decisive
organizational design grounded on research and PEPNet (Effective Practices) criteria.
This demonstration provides a unique opportunity for local areas to address the needs of the
young offenders and at-risk youth through an array of services offered at One-Stop centers.
Models developed under this latest effort will enhance public safety by assisting
communities to develop and sustain an infrastructure to reintegrate offenders. In addition,
DOL, DOJ and DHHS will be able to evaluate the projects, identify effective practices, and
disseminate these practices to other communities.
This Notice describes the application submission requirements, the process that eligible
entities must use to apply for funds covered by this solicitation, and how grantees will be
selected. This announcement consists of four parts:
. Part I provides background, purpose, and goals of the Young Offender Initiarive:
Reentry Grant Program.
. Part II describes specific program, administrative and reporting requirements that will
apply to all grant awards.
. Part III describes the application process.
. Part N describes the review process and rating criteria that will be used to evaluate
applications for funding.
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PART I- BACKGROUND AND PURPOSE OF THE REENTRY PROGRAM. ��- p5 a
A. Background
The Workforce Investment Act (WIA) of 1998 establishes comprehensive reform of existing
Federal job training programs with amendments iznpacting service delivery under the
Wagner Peyser Act, Adult Education and Literacy Act, and the Rehabilitation Act. WIA
provides a framework for a national one-stop delivery system designed to meet both the
needs of the nation's businesses and the needs of job seekers who want to further their
careers. A number of other Federal programs are also identified as required pariuers under
the One-Stop delivery system with the intention of providing comprehensive services for all
Americans to access the information and resources available to them in the development and
unplementation of their cazeer goals. The intent of the One-Stop delivery system is to
establish programs and providers in co-located, coordinated and integrated settings that are
coherent and accessible for individuals and businesses alike in over 600 workforce
inveshnent azeas which have been established throughout the nation.
WIA establishes State and Local Boazds focused on strategic planning, policy development,
and oversight of the workforce system with significant authority for the Czovernor and chief
elected officials to build on existing reforms in order to implement innovative and
comprehensive One-Stop delivery systems. In addition, Youth Councils, subgroups of the
Local Boards, assist in developing parts of the local plan relating to youth, recommending
providers of youth services, and coordinating local youth programs and initiatives. With its
requirements to form these interdisciplinary Youth Councils and to develop one
comprehensive plan for youth services, WIA presents a unique opportunity to change the
way warkforce development programs (and other youth development programs as well) are
organized and operated to serve youth. WIA and the Youth Councils offer local areas the
chance to look at how both in-school and out-of-school youth services aze blended and
deployed. They provide the framewark that local areas can build on in order to reali�,
enhance, and improve youth services so that they are more closely coordinated, better
urilized, and more effective.
In setting aside funds for this Solicitation, Congress noted °the severe problems facing
out-of-school youth in communities with high poveriy and unemployment and the
inter-relatedness of poverty, juvenile crnne, child abuse and neglect, school failure, and teen
pregnancy." This Notice provides a unique opportunity for selected workforce inveshnent
areas to address the needs of a special youth populafion - young offenders, gang members,
and at-risk youth ages 14 to 24 - through a comprehensive WIA effort. In addition, the
models developed under this solicitation will enhance public safety by assisting commwiities
to develop and sustain an infrastructure to reintegrate offenders, and will allow DOL, DO7
and DHHS to evaluate the program, identify effective practices, and disseminate these
practices to other communities.
For this target population, unaddressed and untreated mental health problems often
contribute to involvement in the juvenile justice system. Research indicates that beriveen
50°lo to 80% of youth detained in juvenile facilities haue mental health problems and that
more than half of those with a psychological disorder also have a co-occurring substance
abuse problem. Because untreated behaviaral health problems can be severely debilitating,
and because the prevalence of such disorders is significantly elevated for delinquent youth, it
is critical that mental health and substance abuse services be incorporated into any
comprehensive sirategy that is designed to enhance youth functioning, decrease recidivism,
and promote enduring workforce participation for this population.
In the previous two rounds of the youth offender grants (FYs 1998 and 2000), DOL in
partnership with DOJ, had funded four demonstration projects under a separate model, the
Education and Training for Youth Offenders Initiative. The grants under this model
include projects in Columbus, OH; Indianapolis, IN; Tallahassee, FL; and a fourth site
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funded under SGA/DFA O1-101 to be announced by June 30, 2001. The first ofthese ��' ���
projects are in operation and provide comprehensive school-to-work education and training
curricula for young offenders in juvenile correcrions facilities and aftercazefreentry services
upon the youths' return to their conununities, with an emphasis on job placement and
retention. Both DOL and DOJ are extremely interested in lessons leamed from these sites,
and will continue to evaluate the programs and services offered under this model.
B. Purpose and Goals of the Overall Young Offender Initiative: Reentry Grant
Program
The Demonstration Grant Program is part of the larger Young Offender Initiative: Reenhy
Grant Program (Initiative) developed collaboratively by DOL, DOJ and DHHS. The focus of
the Initiative is to assist communities in planning and implementing comprehensive
"reentry" programs to address the full range of challenges involved in helping young
offenders released from incazceration make a successful transition back to the community.
The goai of the Initiative is to protect community safety through the successful reintegration
of offenders returning to the community, by ensuring that offenders:
. become productive, responsible, and law-abiding citizens;
. are provided with positive opportunities to engage in pro-social activities;
. maintain long-term employment;
. sustain a stable residence; and
. successfully address their substance abuse issues and mental health needs.
There aze challenges in achieving this goal. These challenges involve assessing not only the
needs of released offenders, but also the needs of the communities to which they rehun.
Central to this effort is helping comtnunities prepare for returiiing offenders by developing
the infrastructure to more effectively integrate them - to ensure that communities have the
resources to address offender accountability, supervision, and other public safety concerns,
as well as offender long-term employment, health, mental health, substance abuse, and other
critical needs. Addressing offender supervision, self-su£ficiency, public health and related
issues promotes public safety.
Addressing the community's wide-ranging needs requires creating broad public/private
parinerships to tap the expertise and resources of key stakeholders to contribute to the effort.
With this broad support, it is expected that highly collaborarive reeniry programs will be
successful in meeting the goals of this Initiative by providing communiries with the reentry
assessment and support systems that both offenders and communities need to protect public
safety and the health and overall weli-being of its citizens. This Initiative seeks to promote
innovative programs by providing applicants latitude in structuring their programinatic
efforts.
Both the larger Reentry Grant Program Initiative and the Young Offender Initiative:
Demonstration Grant Program share several other goals as well, which are to:
. Create innovative models of collaboration among Govemors' designated
representatives; Federal, State, and local government agencies responsible for criminal
justice, workforce development, mental health and substance abuse; CBOs, faith-based
organizations, employers, offenders and their fami&es;
. Support localities in their efforts to promote healthy youth development activities that
will assist at-risk youth and young offenders to positively contribute to the life of their
communities;
. Leam as much as possible about what works in offender reentry and programs tlu�ough
testing and evaluating promising approaches; and
. Develop information on best practices on young offender reenhy and to share this
information with the criminal justice, workforce development, mental health and
substance abuse delivery systems.
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Young Of£ender Initiarive: Reentry Grant Program
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These goals, when realized, will provide beneficial results to DOL, DO7, and DHHS in their
effort to refine and leam from program experience with offenders. These will be in addition
to the body of knowledge we already have on this younger population. Like the grants under
the lazger prograzn, the Young Offender Initiative: Demonstration Grant Program is a
demonstration effort, however, the target group is 14-24 years old. DOL has already received
interim resuits of its first evaluation of the program and they are reflected and incorporated
into the new solicitation that is part of the larger collaborative effort.
As these reenriy progams aze implemented, it will also be critical to document what works,
by evaluating these efforts, identifying effective practices, and disseminating them to other
communities.
This Young Offender Initiative: Demonstration Grant Program`s overarching goal is to
protect community safety through the successfui reintegration of offenders retuming to the
community by ensuring that these individuals are given the supports that will better enable
them to be productive, responsible citizens who are crime-free, maintain long-term
employment and a stable residence, and are engaged in substance abuse and mental health
treahnent as needed. The Young Offender Initiative: Demonstration Grant Program targets
an age-related subset of the larger initiative's target population and expands the focus to
include other at-risk or gang-involved youth but retains the same goal of providing job
training and employment opportunities, education, substance abuse treatment and
rehabilitation, mental health, aftercare, housing and family support services, and
juvenile/criminal jusrice supervision.
C. Authority
Sections 1�1 and 172 ofthe Workforce Investment Act of 1998 Pub. L. 105-220, 112 Stat.
936, as amended, 29 U.S.C. § 2801, et se�c ., authorizes use of funds for demonsiration
projects. DOL is authorized to award and administer this program by the Department of
Labor Appropriations Act, 2001, Pub. L. No. 106-554, 114 Stat. 2763A-3 (2000).
D. Funding Availability
The Department expects to award 6 grants approximately $1.5 million each under category
A(Large Areas) and 5 grants approximately $600,000 each under category B(Small to
Medium-Sized Areas) for a total of appxoximately $11.5 million.
PART II - REQUIREMENTS.
A. Eligible Participants
Applicants are to target the youth populafion ages 14-24 focusing primarily on placing youth
offenders, gang members, and at-risk youth into long term employment (part-time for ages
14-15).
B. Administrative Requirements
1. General
Grantee organizations will be subject to: these guidelines; the terms and conditions of the
grant and any subsequent modifications; applicable Federal laws (including provisions in
appropriations law); and any applicable requirements listed below-
a. Workforce Investment Boards - 20 Code of Federal Regulations (CFR) Section 667.220,
published in the Federal Register, August 11, 2000 (65 Fed. Reg. 49294) (Administrative
Costs).
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b. Non-Profit Organizations - Office of Management and Budget (OMB) Circulars A-122
(Cost Principles) and 29 CFR Part 95 (Aduziuistrative Requirements).
c. Educational Institutions - OMB Circulazs A-21 (Cost Principies) and 29 CFR Part 95
(Aduiinisttative Requirements).
d. State and L,ocal Governments - OMB Circulazs A-87 (Cost Principles) and 29 CFR Part
97 (Administrative Requirements).
e. All entities must comply with 29 CFR Parts 93 and 98, and, where applicable, 29 CFR
Parts 96 and 99.
NOTE:
Except as specifically provided, DOLBTA acceptance of a proposal and an award of federal
funds to sponsor any program(s) does not provide a waiver of any grant requirement and/or
procedures. For example, the OMB circulars require an entity's procurement procedures must
require that all procurement transactions must be conducted, as practical, to provide open
and free competition. If a proposal identifies a specific entity to provide the services, the
DOLBTA's award does not provide the justification or basis to sole-source the procurement,
i.e., avoid competition.
2. Subgrants/Contracts
Subgrants and contracts must be awarded in accardance with 29 CFR 95.40. In compliance
with Executive Orders 12876, 12900, 12928 and 13021, the grantee(s) are strongly
encouraged to provide subgranting opportunities to Historically Black Colleges and
Universities, Hispanic Serving Insritutions and Tribal Colleges and Universities.
3. Incorporation of New Information
Grantees must utilize any newly developed DOL/DOJ/SAMHSA reseazch findings (which
may become available a$er the grant awards) on how to run effective programs. Applicants
therefare will be required to modify their demonstrarion program during the post-award
planning process based upon any new information, as specified in the terms and condirions
of the grant award. In order to assist with this effort, DOL, DO7, and DHHS wiil design early
technical assistance in the planning process to aid the grantees with the incorporation of
program changes predicated on the new information.
4. Evaluation
As a condition for award, all applicants must agree to participate in a separately-funded
evaluation. Applicants will not set aside funds for evaluation acfivities. All applicants must
provide assurances in their proposals that they will cooperate with the evaluators and provide
access to the data necessary to the evaluations. Awardees of the grants fiirther agree to make
available upon request to DOL-authorized evaluation contractor(s) data for a period not to
exceed 24 months beyond the demonstration period (which should not exceed 24 months)
through a no-cost extension of the grants. The availability of this data beyond the
demonstration period will enable the contractor to perform follow-up analysis.
C. Reporting Requirements
Applicants must clearly define their procedures for reporting progress on a quarterly basis
(including data elements listed in Part II C.2 ) and for identifying and preseniing the results
of project interventions. Proposals should also describe in detail the specific reports and
other deliverables to be provided to ETA as documentation of progress and results in terxns
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of nnproved outcomes far the target population. An nnplementation plan to be submitted ��'�OS O
within 60 days of the grant execution and approved by DOL, DOJ, and DHHS quarterly
reports, an annual report, and a final report summarizing progress are required for projects
under this SGA. For financial reports, the grantee must consult its appropriate adininistrative
regularions, 29 CFR Part 95 and 29 CFR 97.
1. Data Collecrion
All demonstration sites must coliect and maintain participant records and compile
adininistrative data from these projects to document results and accomplishxnents, and
provide a leaniing experience for the workforce development system, DOL, DOJ and DHHS.
The data requirements must include the following information in rivo age ranges (14-17 and
18-24):
. Number recruited;
. Number enrolled;
. Number who entered training;
. Number who entered or reentered secondary school;
. Number who entered or reentered post-secondary school;
. Number who entered employment (total):
. Subsidized and
. Unsubsidized;
. Number "served by aftercare" programs;
. Number who entered the military;
. Number who entered national and community service;
. Number referred to other services such as dropout prevention, drug rehabilitation,
mental health and substance abuse treatment services;
. Number who entered other job training programs;
. Number referred to apprenticeship programs;
. Number of in-school youth served; and
. Number of out-of-school youth served.
As a measure of progress, grantees also must collect data on factors which predict future
employment of youth prior to youth's employment full-time, full-year. Therefore, applicants
must identify what factors consider to be youth development indicators, e.g., dependability
in participating in project activities; remaining free of further convictions; passing part or all
of the GED examinations; being able to keep a part-time job; or making acceptable progress
(credits earned) toward a diploma, etc. In addition, if applicable, data elements associated
with WIA may be required (to be specified in the grantee's statement of work).
D. Acknowledgment of Federal Funding
In all circumstances, the following must be displayed on pzinted materials:
"Preparation of this materiaUitem was funded by the United States Department of Labor
under Grant Agreement No. [insert the appropriate grant agreement number].
When issuing statements, press releases, requests for proposals, bid solicitations, and other
docuxnents describing projects or programs funded in whole ox in part with Federal money,
all grantees receiving Federal funds must cleazly state:
a. The percentage of the total costs of the program or project wtuch wili be fmanced with
Federal money;
b. The dollar amount of Federal funds for the project or program; and
c. The percentage and dollar amount of the total costs of the proj ect or program that will be
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financed by non-goveimnental sources.
PART III - APPLICATION PROCESS.
A, Eligible Applicants
Under this Initiative, Youth Offender: Aemonstration Grant Program, there will be two (2)
categories of eligible applicants; APPLICANTS MAY ONLY APPLY UNDER ONE
CATEGORY. They are:
1. Category A- Lar�e Areas
'O�-105'�
Local Boazds other political subdivisions of the State, and eligible private entities which
provided services located in high-crime communities with a population greater than 400,000
and a high youth crime rate and a significant youth gang problem are eligible to receive grant
funds under this announcement; or
2. Category B- Small to Medium-Sized Areas
Local Boards, other political subdivisions of the State, and private entities which are all
situated within high-crime communities with a population of at least 100,000 and not greater
than 4QO,Q00 and a high youth crime rate and a significant youth gang problem are eligible
to receive grant funds under this announcement.
All applicants in both categories aze required to designate a specific area or neighborhood
(i.e., Empowerment Zones [EZs] and/or Economic Communities [ECs], etc.) to receive
services under this demonstration.
Private entities not eligible for funds under this Notice are for-profit organizations, 501(c)(4)
nonprofit organizations, and individuals. According to Section 18 of the Lobbying
Disclosure Act of 1995, an organization described in Section 501 (c) (4) of the Internal
Revenue Code of 1986 that engages in lobbying activities will not be eligible for the receipt
of federal funds constituting an award, grant, or loan.
Eligible entities may include community development corporations, community action
agencies, community-based and faith-based organizations, disability community
organizations, health care organizafions, children and family service agencies, public and
private colieges and universities, and other qualified private organizations. Organizations or
areas that operate the Department of Justice's Safe Futures or Comprehensive
Community-Wide Approach to Gang Prevention, Intervention, and Suppression
demonstrations can also apply through their Local Boards. Applicants should provide
documentation from their local law enforcement agency showing support far the existence or
emerging gang problem and other serious youth crime problems.
Entities other than a Locai Board must submit an application for competirive grant funds in
conjunction with the Local Board(s) the area in which the project is to operate. The term "in
conjunction with" must mean that the application must include a signed certification by both
the applicant and the appropriate Local Board (s) indicating that:
1. The applicant has consulted with the appropriate Local Board (and its Youth Council)
during the development of the application; and
2. The acrivities proposed in the application are consistent with, and will be coordinated
with, the One-Stop delivery system efforts of the Locai Board(s).
If the applicant is unable to obtain the certification, it will be required to include information
describing the efforts which were undertaken to consuit with the Local Board and its Youth
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Council and indicating that the Local Board was provided, during the proposal solicitation '0 �' ���
period, a sufficient opportunity to cooperate in the development of the project plan and to
review and comment on the application before its submission to the Department of Labor.
"Sufficient opportunity for Local Boazd review and commenY' must mean at least 3Q
calendar days. Failure to provide information describing the efforts which were undertaken
to consult with L,ocal Board(s) will disqualify applicants.
The certification, or evidence of efforts to consult, must be with each Local Board in the
service area in which the proposed project is to operate. These certifications must be
included in the grant applicafion, and will not count against the established page limitations.
For the purposes of this portion of the application, evidence of efforts to consult with the
Local Board must be demonstrated by written documentarion, such as registered mail
receipt, that attempts were made to share project applications with the Locai Board in a
timely manner. Local Board applicants and applicants that provide a signed certification by
the applicant and the appropriate Local Board(s) will be given preference for award.
B. Submission of Applications
Each application clearly must identify the category under the Youth Offender:
Demonstration Grant Program, the applicant is applying for funds.. This information must
appear on the face sheet of the applicarion.
1. The Application
Applicants must submit one (1) original and three (3) copies of their proposal, with original
signatures. There aze three required sections of the applicarion: Section I- Project Financial
Plan; Section II- Execurive Suirunary; and Section III- Project Narrative (inciuding
Appendices, NOT TO EXCEED thirty pages). Applications that faii to meet these
requirements will not be considered.
Section I- Project Financial Plan
Section I of the application must include Yhe following two required elements: (1) Standard
Form (SF) 424, "Application for Federal Assistance,"(Appendix A) and (2) "Budget
Inforxnation Form," (Appendix B). All copies of the SF 424 MTJST haue original signatures
of the legal entity applying for grant funds. Applicants must indicate on the SF 424 the
organization's IRS Status, if appiicable. The Catalog of Federal Domestic Assistance
(CFDA) nuxnber is 17-261. Section T will not count against the application page limits.
In preparing the Budget Information form, the Financial Plan must describe all costs
associated with nnplementing the project that are to be covered with grant funds. In addition,
Secrion I must include a budget narrative/justification which will detail the cost breakout of
each line item on the Budget Information Form. This must provide sufficient information to
support the reasonableness of the costs included in the budget in relation to the service
strategy and planned outcomes. The budget must be for the full duration of the project but
may not exceed 30 months. All costs must be necessary and reasonable according to the
Federal guidelines set forth in the "Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments" (also irnown as the "Common
Rule"), codified at 29 CFR Part 97 (97.22) and "Grants and Agreements with Insritutes of
Higl�er Education, Hospitals, and Other Non-Profit Organizations" (also laiown as OMB
Circular A-110), codified at 29 CFR Part 95, (95.27).
Section II - Executive Summary (format requirements limited to no more than two
single-spaced, single-sided pages).
Each application must provide a project synopsis which identifies the following:
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. •The applicant;
�I- tb$'�
.•The consortium pariners and the type of organizations they represent;
. •The project service azea;
.•Whether the service area is an entire local workforce inveshnent azea, more than one
local area, andJor ail local areas in a State;
.•The specific azeas of focus in the announcement which are addressed by the project;
. •The pianned period of performance;
.•A sunmiary of the comprehensive strategy (e.g., who will provide services, who will
be accountable far the project, etc.) for providing seamless service delivery and for
addressing the multi-faceted barriers to traiuing and employment which affect youth
who are or who have been under crnninal justice supervision or involved in gangs or
who are at-risk of involvement;
.•How counseling and other support needs will be addressed in the One-Stop delivery
system;
.•The actions already taken by the State or Local Workforce Investment Board to
address the needs of at-risk youth in the One-Stop delivery system;
.•The levei of commitment the applicant (including all consortium members, if any) and
other partners have to serving at-risk youth;
.•The linkages between the project and the local WIA Youth Council through the
One-Stop delivery system, as well as linkages with the business and education
communities, mental health and substance abuse systems, and juvenile justice agencies;
and
.•A written confirmation that the applicant will cooperate with the evaluators.
Section III - Project Narrative (format requirements limited to no more than thirty (3Q)
double-spaced, single-sided, numbered pages).
Section III of the application, the project narrative, must contain the technical proposal that
demonstrates the applicant's plan and capabilities in accordance with the evaluation criteria
contained in this notice. Applicants MLTST limit the project narrative section to no more than
thirty (30) double-spaced and single-sided pages, which include any attachments provided by
the applicants. Letters of general support or recommendation for a proposal must NOT be
submitted and will count against the page limit. However, letters of commitment aze required
from parhier/consortia organizations and will not count against the page innit.
The Project Narrative must be double-spaced, and on single-sided, numbered pages with the
exception of format requirements for the Executive Summary. The Executive Summary must
be limited to no more than two (2) single-spaced, single-sided pages. A font size of at least
twelve (12) pitch is required throughout the application.
2. Youth Development Principles
Strength-based programining that is designed to build upon a youth's assets and enhance
functioning at the individual, family, and community levels will foster healthy development
and fiirther advance the goals of youth involvement in pro-social activity. DOL, DOJ and
DHHS expect models developed under this solicitation to be consistent with the youth
development principles that Gary Walker described in the Sar Levitan Insritute's A
Generation of Challenge.• Pathways to Success for Urban Youth (1997):
. Each young person needs to feel that at least one adult has a strong stake in his labar
market success.
. Programs must be connected to employers; piacement with one of these employers is
possible and initial placement is one step in a continuing long-term relationship with a
program that will advance the young person's employment and earnings.
. Each young person must feei at each step the need to improve education and
credentials.
. Program support will be there for a long time.
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�p�_�bSD
. Effective connections are maintained between the programs and providers of support
services.
. The program emphasizes civic involvement and service.
Age Issues:
Also, critical to the new model is the distinction between two subpopulations within the
solicitation target group: younger youth (ages 14 to 17) and older youth (ages 18 to 24).
Younger youth require different sets of trearinent and skills prograuuning than those between
the ages of 18 and 24, as they may have less exposure to the world of work and fewer of the
necessary work-related sldlls or may not be able to enter into long-term, full-time work until
they are older. Services intended for younger youth should, therefore, focus on
pre-employment trauring, education, treahnent and appropriate employment in preparation
for long-term employxnent when they reach an appropriate age. Interventions for these youth
that aze the most effective are those that can make a positive impact upon both the youth and
his or her family. The provision of strength-based family-centered therapy and supports
designed to enhance family functioning and communication will thus facilitate the broader
process of skill and competency development for the youth. For youth re-entering the
community following institutional placement, it is particulazly vital to offer therapeutic
supports to aid the re-unification process. Older youth (18 to 24 year-olds) should focus on
attaining their GEDs ar diplomas, possibly pursuing higher education ar additional
vocational training, and obtaining unsubsidized fuil-time employment. The applicants must
use the following structure:
One-Stop Youth Services Demonstration Model
Demonstration projects under this model will operate in hea�ily impoverished communities
in need of implementing comprehensive conununity-wide approaches to assist young
offenders, gang members, and those at risk of becoming involved in gangs, all of whom may
either be currentiy in school or out-of-school. These communities will have already built
service capacity into their One-Stop delivery systems to expand the range and quality of
services designed to prepare high-risk youth for high-quality employment with career
development ladders and livable wages, but may not have fully implemented these activities.
Grantees will be required to expand services in each of 3 areas: 1) gang prevention and
suppression activities; 2) alternative sentencing for offenders; and 3) after-care and case
management for incazcerated youth. In additaon, grantees must provide educafion and mental
health services, employment training, sports and recreation, youth development services, and
community services projects in order to reduce recidivism and procure for the target
population long-term employment at livable wage levels. The grantees must piace particular
emphasis on enhancing existing case management, treahnent, youth development, family
involvement and support, and job placement services far youth on probation or for those
who are reentering the community from corrections facilities. These support services should
be provided tt�roughout the entire employment search continuum, i.e., from the beginning of
the employment search until well after the procurement of employment. Projects need to
include youth and families in project planning and acrivities. The projects also will maintaan
records of the number of contacts made after placement and the type of support services
provided.
The projects also will implement an intensive and comprehensive aftercare system to reduce
juvenile recidivism. Aftercare systems should be implemented while youth aze still
incarcerated to establish community links with faith-based organizations, parents or
guardians, mental health and substance abuse treatment systems, schools, training and
educationai opportunities, parole systems, social contacts and activities, and mentors. The
aftercare services pianned for those individuals incarcerated must involve the staff and
administrators of the juvenile corrections facilities where the youth are insritutionalized.
Structured Model Requirements:
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New shuctured requirements for the model which all applicants must use are based, in part,
on PEPNet effective practices criteria and the Interim Report for Youth Offender
Demonsh Project, Process Evaluation (Mazch 2001) for the first round of Young
Offender Grants, which may be found at the Employment and Training Admiiush
website, http:1/www.doleta.gov. Applicants' proposals aze required to demonstrate the
following, wYuch will be rated in the rating criteria:
0�-\Ot'o
(1) Well Conceived Plan:
. Program has a cleaz and focused vision and mission.
. Program goais and objectives are realistic and measurable.
. Stakeholders, including community partners, family member representatives, and
front-line staff, aze involved during program development and implementation.
(2) Established Partnership with the Juvenile Justice and Health Care Systems:
.•Grantee is experienced in working with the Juvenile Justice and Health Caze Systems.
(3) Collecting and Maintaining Data:
. A system for collecting and reporting program information is available and urilized.
(4) Community Support/Network:
. Program is supported by youth and fanuly serving agencies including CBOs,
faith-based organizations, and public service agencies.
.•Projects need to include youth and families in project planning and activities.
(5) Grantee Involvement:
. Grantee is the lead agency, actively providing direction and coordination for the project.
. C�rantee involvement and support is continuous.
(� Connections with Workforce Development, Juvenile Justice and Health Care
Systems:
. Grantee coordinates with and utilizes resources available through the Workforce
Development, Juvenile Jusrice, and Health Care Systems.
('n Leveraging Resources through Collaboration and Partnerships:
. Project effectively idenrifies and utilizes other resources and funding streams to support
project goals.
(8) Continuous Improvement:
. Project conducts sel£ assessment and actively seeks and accepts available technical
assistance.
(9) Shared Leadership and Information Sharing:
. Decision making and information is shared with stakeholders.
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3. Program Components
The grant awazds must be used to enhance and augment presently existing slrategies which
serve young offenders, out-of-school youth, and gang members or those at-risk of becoming
gang-involved. Efforts shouid be made to integrate youth into a full range of educational,
treatment, and alternarive programs when appropriate. In addirion to intensifying current
systems, the projects also will link with and build upon available community resources such
as educationai (including special education), support, workforce development (engaging
Local Boards/Youth Councils), health care, child caze, and transportation services. The
projects will use these community resources to accomplish the successful transirion of youth
to independent living within the community, a reduction in recidivism, and the
accomplishment of employment, training, and education goals. In arder to address
specifically the distinct needs and problems of young offenders, gang members, and those
at-risk of becoming gang-involved who are living in high-poverty localities, the overarching
strategy for the model community projects should encompass the following:
Purpose/Need: Applicants must describe the need in the tazget neighbarhood as
demonstrated by issues such as severity of gang problems, the number of young offenders
residing in the target community, gaps in availabilaty of adolescent mental health and
substance abuse treatment for at-risk youth, and the inability for existing services to address
the needs of young offenders and gang members. Applicants should also relate the need to
the overall purpose of the planned program components.
Alternative sentencing/education: Grantees must describe their plans for expanding
altemative sentencing, including enhanced education services for young offenders. Project
case managers and other staff must prepare the target population for sustainable high-quality
employment by providing assistance to remain in school, return to school, enroll in GED and
high school equivalency classes, or participate in additional alternative education such as
long-distance learning programs or on-line courses. Applicants must describe the educational
services that will be offered by the project, with particular attention given to the utilization of
existing educational system services and the involvement of the schoois in the area. Youth
with emotional and behavioral disorders will benefit from evidence-based, culturally
competent treahnent interventions. Applicants must describe the process for providing
assessment and treatnnent planning, as well as the options far individual and family therapy
that will be made auailable. In addition, applicants must describe the overall use of project
case managers and other staff in the planned program components that will provide
educational services.
Career preparation services: The One-Stop Youth Services Demonstration Model must
provide for employment prepasation, youth development services, job placement, and
linkages with the woxkforce development system. The model must focus on programs that
train individuals far employment in fields in which technology skills are critical aspects of
the jobs emerging in the regional labor market. The training model may also include basic
skills and pre-apprenticeship training as appropriate, particularly for younger youth, e.g. ages
1417. Applicants must address the various strategies that their models will employ to
actively recruit the target population, and must discuss the projected length of time necessary
to determine the efficacy of their models' technical assistance.
Case managemeredsupport services: Project case managers must prepare the target
population for sustainable high-quality employment by utilizing intensive training and
support services, including drug and alcohol treatment, mentoring and tutoring, child caze,
counseling and other case management services. The framework for the model must provide
for (as applicable): individual needs assessment; individual service strategies; long-term
follow-up services; and linkages with human services, housing health care, education, and
transportation services; and gender-specific services (e.g., treahnent for trauma associated
with sexual abuse, and domestic violence prevention initiatives). Other strategies may
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include "soft skills" trainin e. individual com etenc develo ment efforts like ob �t —\O$O
S� S•> P Y P )> J
behavior and life skills tra.iiring, social skills and self-deternunation, conflict resolution,
parenting classes, exposure to post-secondary education opportunities, and military
service/national and community service projects. Service strategies must also focus on
providing assistance to engage in job trainiiig, secure employxnent, fulfill legai restiturion
obligations, or establish successful independent living. Special-needs youth, including those
with physical, psychiatric, and/or developmental disabilities must be provided with enhanced
case management that will allow them to access a comprehensive system of caze, including
treatment, education, and individual and family support services.
Because this wide range of services should be provided by the proposed or existing
partnerships of community organizations, applicants must submit memoranda of
understanding (MOUs) with the local WIA partners and other critical agencies specifying the
role of each party in the project. Applicants must describe the intensive trauung and support
services identified above that will be offered as part of the planned program components, and
must detail the mle of project case managers in the provision of these training and support
services. In addition, applicants must detail their capacity to sustain these activities for 2
yeazs after funding under this solicitation is no longer available.
Young Offender and Gang Prevention Advisory Board: In order to institute a holistic
approach to assisting the target population, family member representatives, employment,
education, mental health, child welfaze, substance abuse, criminal justice, and
community-based youth programs must be incorporated into the projects. In developing this
interrelated system, grant funds must be used to create a young offender and gang prevention
advisory board that participates in the coordination of all activiries and provides input and
community support to the projecYs leadership. The advisory board shouid be comprised of
public and private sector representation, parents, youth members, and graduates of other
young offender programs and will link with the local Youth Council to provide seamless
delivery of services and masimize use of auailable resources. Applicants must describe the
planned composition of the advisory board, with particulaz emphasis upon the process for
selecting and seating the representation of the boazd. The applicant must describe the
functions of the board and the process planned to utilize the board in designing the holistic
delivery expected under the project. Grantees must also describe their plans for expanding
gang prevention and suppression efforts in the target community, including e�anded efforts
by local law enforcement agencies.
Aftercare: Grant funds must link with existing resources to provide intensive aftercare
services for young offenders transitioning from secure confinement in a juvenile corrections
facility to the community. Projects must strategically coordinate community-wide efforts and
resources to address reenhy issues such as surveillance, supervision, graduated sanctions and
incentives, linkages to community support systems (families, peers, schools, employers),
transitional housing, and job training and placement activities. Applicants must describe
clearly, detailed reentry plans for young offenders scheduled for release to their communities
and their capacity to sustain their activities for 2 years after funding is no longer available.
Strategies for effective case management services in aftercare prograimning include:
. Use of a reliable and validated risk assessment and classification instrument for
establishing eligibility of the tazgeted population;
. Individual case planning that incorporates a family and community perspective;
. Provision of inental health and substance abuse assessment and referral to appropriate
treahnent services
. A mix of intensive surveillance and enhanced service delivery;
. Comprehensive, interagency transition plauning that invoives all critical stakeholders;
. A balance of incentives and graduated consequences coupled with the imposirion of
realistic, enforceable conditions;
. Work-related or work-oriented activifies such as eaposure to the workplace, on-the job
training, work experience, job shadowing, etc.;
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O��lOSo
Coordination o£resources of juvenile conectional agencies, juvenile courts, juvenile
parole agencies, law enforcement agencies, social service providers, and local
Workfarce Investment Boazds; and
"Soft sldlls" traiuing, e.g., individual competency development efforts, job behavior and
life skilis training; self deternunation and social skills training; conflict resolution and
anger management; pazenting classes; exposure to post-secondary educarion
opporhwities; and community service learning projects.
Partnerships/Linkages: In addition to enhancing akeady existing services and programs,
projects must center any newly developed and implemented activities upon the needs of
youffi involved, or at risk of becoming involved, with the juvenile justice system and gangs.
In order to accomplish this, applicants should use partnerships both (1) to enhance the young
offender programs funded under this grant and (2) to provide complementary programs so as
to link services within the target community and provide a diversity of options for all young
offenders within the target area. These parinerships must agree to:
. Implement an education and employment program for young offenders, gang members,
and at-risk youth in the target area, including coordination with the private sector to
develop a specified number of career-track jobs for tazget area young offenders;
. Establish alternative sentencing and community service options for young offenders,
gang members, and at-risk youth in the target area;
. Connect youth and their families to appropriate therapeutic and supportive services
designed to enhance individual and family functioning;
. Expand gang suppression activities in the tazget uea;
. Provide work-related or work-oriented activities such as exposure to the workplace,
on-the job training, youth development services, work experience, job shadowing, etc.;
and
. Build connections to local workforce investment systems such as linkages with Local
Boards while demonstrating approaches that ensure that high-risk youth are provided
with quality workforce development services.
Applicants must outline how they will involve residents, youth, and others of the community
in planning and involvement in the effort. Proposals must describe the efforts within the
project to utilize existing services and programs, particularly those offered through the WIA
One-Stop delivery system, the juvenile justice system, and health care system. Applicants
must describe the efforts to be undertaken to coordinate services with private sector entities,
including commitments for private sector jobs. Proposals must describe newly developed
and implemented services and how these will enhance and augment presently existing
strategies in the community.
In addition, proposals must specify the linkages between the One-Stop Youth Services
Model, local One-Stop delivery systems and the Youth Council (which is part of the
Workforce Invesiment Board) to ensure coordination of workforce development services.
These linkages must include both existing and proposed strategies.
4. Cost Sharing/Leveraging Funds
Applicants also should discuss their plans to leverage and align with other funds or resources
in order to buiid permanent partnersbips for the continuation of services, and should provide
some discussion of the nature of these leveraged resources, i.e., Federal, non-Federal, cash or
in-kind, State and county, foundation, capital equipment, and other funds. Also, the Federal
Bonding Program and the Wark Opportunity Tax Credit (WOTC) should be considered as
potential tools to assist with young offender employment placements. Information about
these programs may be found on ETA's website at hrip://www.doleta.gov.
C. Delivery of Applications
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1. Hand Delivered Proposals
Mailed applications must be mailed in time to ve received at the address identified above by
4:00 P.M. (Eastem Daylight Savings Time), on Monday October 1, 2001. We prefer that
appiications be mailed at least five days priar to the closing date. To be considered for
funding, hand-delivered applications must be received by 4:00 P.M. (Eastem Daylight
Savings Time), on Monday October 1, 2001 at the address identified above. All ovemight
mail will be considered to be hand delivered and must be received at the designated place by
the specified closing date and tune.
2. Telegraphed and/or Faged Applications Will Not Be Honored
Failure to adhere to the above instructions will be a basis for a deternrination of
nonresponsiveness. Overnight express mail from carriers other than the U.S. Postal Service
will be considered hand-delivered applications and must be received by the above specified
date and time.
3. Late Applications
Any application received after the exact date and time specified for receipt at the office
designated in this notice will not be considered, unless it is received before awards are made
and it:
. was sent by registered or certified mail not later than the fifth calendar day before the
date specified for receipt of applications (e.g., an application submitted in response to a
solicitation requiring receipt of applications by the 20�' of the month must have been
mailed/post-marked by the 15� of the month); or
. was sent by the U.S. Postal Service Express Mail Next Day Service, Post Office to
Addressee, not later than 4:00 P.M. at the place of mailing two working days prior to
the dateline date specified for receipt of proposals in this SGA. The term "working
days" excludes weekends and federal holidays.
41-�oS�
The only acceptable evidence to establish the date of mailing of an application received after
the deadline date for the receipt of proposals sent by the U.S. Postal Service and on the
original receipt from the U.S. Postal Service. The term "post-marked" means a printed,
stamped, or otherwise placed impression (exclusive of a postage meter machine impression)
that is readily identifiable, without further action, as having been supplied or affixed on the
date of mailing by an employee of the U.S. Postal Service.
D. Performance Period
The period of performance for all grants awarded under this competition, will be for 30
months from the date the grant is awarded. The first 24 months must be devoted to providing
program services to eligible youth as defined in this norice. The final six months will be
solely for organizing participant case files, providing the files to tl�e demonstration's
evaluator within two months after grant-funded services terminate, and participating in a
final site visit interview with the evaluators. The budget submitted for the period of
performance must cover the fu1130 months.
PART IV - REVIEW PROCESS & RATING CRITERIA.
The technical panel which will be composed ofpeer reviewers and the three agencies
personnel, will make a careful evaluation of applicarions against the criteria established in
this Notice. The panel will review grant applicants against the criteria listed below on the
basis of 100 points with an additional5 points available for non-federal or leveraged
resources. Final funding decisions will be based on the rating of applications as a result of
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the review process, and other factozs such as geographic balance, availability of funds, and ��—'�So
what is most advantageous to the Government. The panel results aze advisory in nature and
not binding on the Grant Officer. The Govemment may elect to award the grant(s) with or
without the discussions with the offeror(s). In situations without discussions, an award will
be based on the offeror's signature on the SF 424, which constitutes a binding offer.
MODEL RATING CRITERIA:
Each appiication under this category will be evaluated against the following rating criteria:
. Establishment of and adherence to model structure requirements (15 points), see Part
III.B.2; planned or committed linkages between the One-Stop Youth Services
Demonstration Model, the One-Stop delivery system (WIA local board and youth
council) and the juvenile justice and health care systems (20 points) _(35 total points):
. Plan to enhance and augment alternative sentencing, including educational, youth
development, mental health, substance abuse, and supportive services and case
management (7 points); role of project case managers in these delivery strategies (4
points); plan for linking with schools for co-enrollment, etc. (4 points) _(15 total
points);
. Plan and capacity for conducting intensive comprehensive aftercare for enhancing
positive youth development and preventing recidivism (15 points);
. Level of planned or committed participation of educationai agencies/schools, health
caze agencies (5 points); and other public sectar, WIA, and private sector partners (5
points); employxnent-related connections with the business community (5 points) _(15
total points);
. Plan for enhancing gang prevention and suppression efforts, and use of a young
offender and gang prevenrion advisory board to achieve coordination (6 points);
establishment of creative partnerships with local community grassroots organizations which
provide services to the target population (4 points) _(10 total points);
Need in target neighborhood, as demonstrated by severity of gang problem, the number
of young offenders residing in the target community, and the barriers facing existing
services to reach young offenders and gang members, such as gaps in availability of
mentai health and substance abuse treatment (5 points); and
Plan to fulfill reporting requirements; and confirmation of cooperation with DOL
evaluators (5 points).
. Leveraging of Funding (5 additional points).
We will give up to five (5) additional rating points to proposals which include non-Federal
resources that expand the dollar amount, size and scope of the proposal. The applicant may
include any leveraging or co-funding anticipated. To be eligible for the additional points in
the criterion, the applicant must list the source(s) of funds, the nature, and activities
anticipated with these funds under this cooperative agreement and any partnerships, linkages
or coordination of activities, cooperative funding.
Signed at Washington, D.C., this lst day of June, 2001.
Laura A. Cesario
Grants Officer
Appendix A: Application for Federal Assistance (SF-424)
Appendix B: Budget Information Form
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(�, s
Retum Copy To: s,� � i v��� �'a
Police Dept. Accounting
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MIl�TNESOTA
Council File # p �, � (psp
Green Sheet # 113559
�S
Referred To: Committee:Date:
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2 BE TT RESOLVED, that the City of Saint Panl is authorized to enter into a collaborafion with Ramsey County
3 and other partners to apply for a Federal grant for youth offender reentry.
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� v�s Hayg an5em Requested b Department of:
Benanav
elakey � POlicO� - . - �
Adopted by Council:Date:
Adoption Certified by Cot
By: a
Approved by Mayor:Date;
B
Collabomtiontoappryforyouthoffenderreentrygrant.cr.01
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by FSnancial Services Director:
by City Attorney:
for Submi�sion to Council:
DEPAR7MECii/OFFICE/COUNCIL DATEINITIATE� '
eo�,�e'� 9/6/Ol GREEN SHEET No. 1135_59 �_
"`�' C N A PERS PH NE INtTIAUDpTE INfiIAVDATE
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TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUES7ED
Approval of the attached Council Resolution auffiorizmg the City of Saint Paul to enter into a collaboration with
Rawsey County and other partners to apply for a Federal grant for youth offender reenhy.
RECOMMENDATION App�oVe (A) O� Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
i. Has this persoNfirtn ever worked under a conhact For thls depariment?
� PLANNING COMMISSION � YES NO "
CIB COMMITTEE 2. Has this persoNfirm ever been a cityemployee?
CIWIL SERVICE COMMISSION VES NO
� 3. Does this pereoNfirtn possess a skill �wt nortnally possessed by arry curreirt city employee?
YES NO
" 4. Is this person/firm a targeted ventloR
YES NO
. Explain all yes answers on separete sheet and attach to green sheet
� INITIATING PROBLEM ISSUE, OPPORTUNITY (VYHO, WHAT, WHEN, WHERE, WHY)
Authorization is needed to collaborate with Ramsey County and other partners to apply for a Federal ��t, �:�q�
for youth offender reentry. ��g�?� ����`�° +°��
� �� � ����
ADVANTAGESIFAPPROVED � " �
, ` i — - _ ' � � .,... '_. _ - - ,
Ability to collaborate with Ramsey County and other partners to apply for a grant: '
DISADVANTAGESIFAPPROVED
None.
� D15ADVANTAGESIFNOTAPPROVED
Lost oppor[unity to apply for a Federal grant for youffi offender reeniry.
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
� FUNDING SOURCE Federal grant AC71VI7Y NUMBER
" FINANCIAI INFORMATION (EXPLAIN) ,
Young Off�ndes Initiarive: Reentry Grant Progcam http:Uwdsc.doleta.gov/sga/sgaf0l-109sga.htm
Billing Code: 4510-30 0 �-�OSO
DEPARTMENT OF LABOR
Employment and Training Administration
Young Offender Initiative: Reenhy Grant Program
Young Offender Initiative: Demonstration Grant Program
Agency: Employment and Training Administrarion (BTA), Labor.
Action: Notice of Availability of Funds and Solicitation far Grant Applications (SGA).
Summary: This notice contains all of the necessary information and forms needed to
apply far grant fnnding. The Departments of Labor, Justice, and Health and Human
Services are requesring applications for the Fiscal Year 2001 Young Offender Initiative:
Demonstrarion Grant Program projects. Approximately $11.5 million is available to fund
demonstration grants to provide services aimed at youth who aze ar have been under criminal
justice supervision or involved in gangs. The Deparhnent of Labor (DOL) has warked with
the Office of 7uvenile 7ustice and Delinquency Prevention in the U.S. Department of Justice
(DO7) and the Substance Abuse and Mental Health Services Administration (SANIHSA) in
the U.S. Departinent of Health and Human Services (DHHS) in deciding to use these funds
for an innovative model to serve young offenders, gang members, and at-risk youth. This
model is called the One-Stop Youth Services Demonstration Model. Grants will be given
in two categories: Category A: Large Areas and Category B: Small to Medium-Sized Areas.
The model is based upon new research. Applicants can only apply under one of the two
categories which must be clearly identified on the face sheet of the appiication.
Local Workforce Inveshnent Boards (Local Boards), other polirical subdivisions of the State,
and private entities are eligible to receive grant funds under this announcement. Local
warkforce investment areas who were awarded grants to administer Youth Offender
Demonstration Projects in 1999 (SGA/DAA 98-015, dated September 2, 1998) and 2001
(SGA/DFA 01-101, dated December 11, 2000) are ineligible to apply undex t11is Solicitation.
However, first round (1999) grantees who were not awarded additional funds to continue
their current programs through DOL's Letter of Competition, dated December 7, 2000, are
eligible to apply.
DATES: The closing date for receipt of applications is Monday, October, 1, 2001.
Applications must be received by 4:00 p.m. (Eastern Daylight Savings Time) at the address
below. No exceptions to the mailing and hand-delivery conditions set forth in this notice will
be granted. Appiications that do not meet the conditions set fozth in this notice will not be
honared. Telefacsimile (FAX) applications will not be honored.
ADDRESSES: Applications must be mailed to: U.S. Department of Labox, Employment
and Tranung Administration, Davision of Federal Assistance, Attention: B. Jai Johnson,
Reference: SGA/DFA 01-109, 200 Constitution Avenue, N. W., Room 5-4203, Washington,
D.C. 20210.
FOR FURTHER INRORMATION CONTACT: Questions should be f�ed to B. Jai
Johnson at (202) 693-2879, (this is a not a toll-free number). All inquiries should include the
SGA/DFA number DI-I09, and a contact name, fax and phone numbers. This announcement
will also be published on the Internet on the Employment and Training Administration's
Home Page at http:/Jwww.doleta.gov. Award notifications will also be published on the
Home Fage.
SUPPLEMENTARY INFORMATION:
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Young Off,ender Initiative: Reenhy Grant Program
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Tlus solicitation is jointly issued by the U.S. Department of Labor (DOL), Employment and
Trauung Administration (ETA); the U.S. Depariment of Justice (DO�, Conections Program
Office (CPO), Office of 7ustice Programs (O7P); and U.S. Department of Aealth and Human
Services (DHHS), Substance Abuse and Mental Heaith Services Aduiinistration's
(SAiV1IiSA) Center for Substance Abuse Treatrnent (CSAT) and Center for Mental Health
Services (CMHS). Additional offices within DO7's Office of 7ustice Programs helping to
guide this effort include the Office of Juvenile Justice and Delinquency Prevention, the
National Institute of Justice, and the Executive Office of Weed and Seed.
These grants make use of funds appropriated in the Fiscal Year (FI� 2001 Federal budget,
and aze the third round of Young Offender Initiative: Demonstxation Grant Program projects.
Two prior rounds of such grants haue been awarded based on appropriations in the FIJ 1998
and FY 2000 budgets.
This solicitation is one of two dealing with the overall Young Offender Initiative: Reentry
Grant Program (Initiative). It is for a smaller number of experimentai Young Offender
Initiative: Demonstration Grant Progam projects and published coincident with the larger
Young Offender Initiative: ReenYry Grant Pmgram solicitation.
Since 1998, at Congressional direction, DOL and DOJ have funded grants under the Youth
Offender Demonstration Project to provide services focused on youth who are or have been
under criminal justice supervision ar involved in gangs or are at risk of this involvement.
Based upon a recent interim report, Interim Report for Youth Offender Demonstration
Project, Process Evaluation (Research and Evaluation Associates, Inc., March 2001), that
assessed the Youth Offender demonstrations, there is solid evidence of a need to fiirther test
methods of effective delivery of services to the 14-24 year old target group in additional
sites.
Therefore, DOL is proposing to fund additional Young Offender Initiative: Demonstration
Grant Program projects (using funds separate from those dedicated to the 25 grants proposed
in the Initiative, O7P-1320) in a small number of sites. Services will include youth
development services and they will focus primarily on preparing young offenders, gang
members, astd at-risk youth ages 74 to 24 for positive engagement in pro-social activity and
long-term employability and employment. The purpose of these addifional DOL funds will
be to further test a structured set of activities for subject tazget group, using a decisive
organizational design grounded on research and PEPNet (Effective Practices) criteria.
This demonstration provides a unique opportunity for local areas to address the needs of the
young offenders and at-risk youth through an array of services offered at One-Stop centers.
Models developed under this latest effort will enhance public safety by assisting
communities to develop and sustain an infrastructure to reintegrate offenders. In addition,
DOL, DOJ and DHHS will be able to evaluate the projects, identify effective practices, and
disseminate these practices to other communities.
This Notice describes the application submission requirements, the process that eligible
entities must use to apply for funds covered by this solicitation, and how grantees will be
selected. This announcement consists of four parts:
. Part I provides background, purpose, and goals of the Young Offender Initiarive:
Reentry Grant Program.
. Part II describes specific program, administrative and reporting requirements that will
apply to all grant awards.
. Part III describes the application process.
. Part N describes the review process and rating criteria that will be used to evaluate
applications for funding.
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PART I- BACKGROUND AND PURPOSE OF THE REENTRY PROGRAM. ��- p5 a
A. Background
The Workforce Investment Act (WIA) of 1998 establishes comprehensive reform of existing
Federal job training programs with amendments iznpacting service delivery under the
Wagner Peyser Act, Adult Education and Literacy Act, and the Rehabilitation Act. WIA
provides a framework for a national one-stop delivery system designed to meet both the
needs of the nation's businesses and the needs of job seekers who want to further their
careers. A number of other Federal programs are also identified as required pariuers under
the One-Stop delivery system with the intention of providing comprehensive services for all
Americans to access the information and resources available to them in the development and
unplementation of their cazeer goals. The intent of the One-Stop delivery system is to
establish programs and providers in co-located, coordinated and integrated settings that are
coherent and accessible for individuals and businesses alike in over 600 workforce
inveshnent azeas which have been established throughout the nation.
WIA establishes State and Local Boazds focused on strategic planning, policy development,
and oversight of the workforce system with significant authority for the Czovernor and chief
elected officials to build on existing reforms in order to implement innovative and
comprehensive One-Stop delivery systems. In addition, Youth Councils, subgroups of the
Local Boards, assist in developing parts of the local plan relating to youth, recommending
providers of youth services, and coordinating local youth programs and initiatives. With its
requirements to form these interdisciplinary Youth Councils and to develop one
comprehensive plan for youth services, WIA presents a unique opportunity to change the
way warkforce development programs (and other youth development programs as well) are
organized and operated to serve youth. WIA and the Youth Councils offer local areas the
chance to look at how both in-school and out-of-school youth services aze blended and
deployed. They provide the framewark that local areas can build on in order to reali�,
enhance, and improve youth services so that they are more closely coordinated, better
urilized, and more effective.
In setting aside funds for this Solicitation, Congress noted °the severe problems facing
out-of-school youth in communities with high poveriy and unemployment and the
inter-relatedness of poverty, juvenile crnne, child abuse and neglect, school failure, and teen
pregnancy." This Notice provides a unique opportunity for selected workforce inveshnent
areas to address the needs of a special youth populafion - young offenders, gang members,
and at-risk youth ages 14 to 24 - through a comprehensive WIA effort. In addition, the
models developed under this solicitation will enhance public safety by assisting commwiities
to develop and sustain an infrastructure to reintegrate offenders, and will allow DOL, DO7
and DHHS to evaluate the program, identify effective practices, and disseminate these
practices to other communities.
For this target population, unaddressed and untreated mental health problems often
contribute to involvement in the juvenile justice system. Research indicates that beriveen
50°lo to 80% of youth detained in juvenile facilities haue mental health problems and that
more than half of those with a psychological disorder also have a co-occurring substance
abuse problem. Because untreated behaviaral health problems can be severely debilitating,
and because the prevalence of such disorders is significantly elevated for delinquent youth, it
is critical that mental health and substance abuse services be incorporated into any
comprehensive sirategy that is designed to enhance youth functioning, decrease recidivism,
and promote enduring workforce participation for this population.
In the previous two rounds of the youth offender grants (FYs 1998 and 2000), DOL in
partnership with DOJ, had funded four demonstration projects under a separate model, the
Education and Training for Youth Offenders Initiative. The grants under this model
include projects in Columbus, OH; Indianapolis, IN; Tallahassee, FL; and a fourth site
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funded under SGA/DFA O1-101 to be announced by June 30, 2001. The first ofthese ��' ���
projects are in operation and provide comprehensive school-to-work education and training
curricula for young offenders in juvenile correcrions facilities and aftercazefreentry services
upon the youths' return to their conununities, with an emphasis on job placement and
retention. Both DOL and DOJ are extremely interested in lessons leamed from these sites,
and will continue to evaluate the programs and services offered under this model.
B. Purpose and Goals of the Overall Young Offender Initiative: Reentry Grant
Program
The Demonstration Grant Program is part of the larger Young Offender Initiative: Reenhy
Grant Program (Initiative) developed collaboratively by DOL, DOJ and DHHS. The focus of
the Initiative is to assist communities in planning and implementing comprehensive
"reentry" programs to address the full range of challenges involved in helping young
offenders released from incazceration make a successful transition back to the community.
The goai of the Initiative is to protect community safety through the successful reintegration
of offenders returning to the community, by ensuring that offenders:
. become productive, responsible, and law-abiding citizens;
. are provided with positive opportunities to engage in pro-social activities;
. maintain long-term employment;
. sustain a stable residence; and
. successfully address their substance abuse issues and mental health needs.
There aze challenges in achieving this goal. These challenges involve assessing not only the
needs of released offenders, but also the needs of the communities to which they rehun.
Central to this effort is helping comtnunities prepare for returiiing offenders by developing
the infrastructure to more effectively integrate them - to ensure that communities have the
resources to address offender accountability, supervision, and other public safety concerns,
as well as offender long-term employment, health, mental health, substance abuse, and other
critical needs. Addressing offender supervision, self-su£ficiency, public health and related
issues promotes public safety.
Addressing the community's wide-ranging needs requires creating broad public/private
parinerships to tap the expertise and resources of key stakeholders to contribute to the effort.
With this broad support, it is expected that highly collaborarive reeniry programs will be
successful in meeting the goals of this Initiative by providing communiries with the reentry
assessment and support systems that both offenders and communities need to protect public
safety and the health and overall weli-being of its citizens. This Initiative seeks to promote
innovative programs by providing applicants latitude in structuring their programinatic
efforts.
Both the larger Reentry Grant Program Initiative and the Young Offender Initiative:
Demonstration Grant Program share several other goals as well, which are to:
. Create innovative models of collaboration among Govemors' designated
representatives; Federal, State, and local government agencies responsible for criminal
justice, workforce development, mental health and substance abuse; CBOs, faith-based
organizations, employers, offenders and their fami&es;
. Support localities in their efforts to promote healthy youth development activities that
will assist at-risk youth and young offenders to positively contribute to the life of their
communities;
. Leam as much as possible about what works in offender reentry and programs tlu�ough
testing and evaluating promising approaches; and
. Develop information on best practices on young offender reenhy and to share this
information with the criminal justice, workforce development, mental health and
substance abuse delivery systems.
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Young Of£ender Initiarive: Reentry Grant Program
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These goals, when realized, will provide beneficial results to DOL, DO7, and DHHS in their
effort to refine and leam from program experience with offenders. These will be in addition
to the body of knowledge we already have on this younger population. Like the grants under
the lazger prograzn, the Young Offender Initiative: Demonstration Grant Program is a
demonstration effort, however, the target group is 14-24 years old. DOL has already received
interim resuits of its first evaluation of the program and they are reflected and incorporated
into the new solicitation that is part of the larger collaborative effort.
As these reenriy progams aze implemented, it will also be critical to document what works,
by evaluating these efforts, identifying effective practices, and disseminating them to other
communities.
This Young Offender Initiative: Demonstration Grant Program`s overarching goal is to
protect community safety through the successfui reintegration of offenders retuming to the
community by ensuring that these individuals are given the supports that will better enable
them to be productive, responsible citizens who are crime-free, maintain long-term
employment and a stable residence, and are engaged in substance abuse and mental health
treahnent as needed. The Young Offender Initiative: Demonstration Grant Program targets
an age-related subset of the larger initiative's target population and expands the focus to
include other at-risk or gang-involved youth but retains the same goal of providing job
training and employment opportunities, education, substance abuse treatment and
rehabilitation, mental health, aftercare, housing and family support services, and
juvenile/criminal jusrice supervision.
C. Authority
Sections 1�1 and 172 ofthe Workforce Investment Act of 1998 Pub. L. 105-220, 112 Stat.
936, as amended, 29 U.S.C. § 2801, et se�c ., authorizes use of funds for demonsiration
projects. DOL is authorized to award and administer this program by the Department of
Labor Appropriations Act, 2001, Pub. L. No. 106-554, 114 Stat. 2763A-3 (2000).
D. Funding Availability
The Department expects to award 6 grants approximately $1.5 million each under category
A(Large Areas) and 5 grants approximately $600,000 each under category B(Small to
Medium-Sized Areas) for a total of appxoximately $11.5 million.
PART II - REQUIREMENTS.
A. Eligible Participants
Applicants are to target the youth populafion ages 14-24 focusing primarily on placing youth
offenders, gang members, and at-risk youth into long term employment (part-time for ages
14-15).
B. Administrative Requirements
1. General
Grantee organizations will be subject to: these guidelines; the terms and conditions of the
grant and any subsequent modifications; applicable Federal laws (including provisions in
appropriations law); and any applicable requirements listed below-
a. Workforce Investment Boards - 20 Code of Federal Regulations (CFR) Section 667.220,
published in the Federal Register, August 11, 2000 (65 Fed. Reg. 49294) (Administrative
Costs).
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b. Non-Profit Organizations - Office of Management and Budget (OMB) Circulars A-122
(Cost Principles) and 29 CFR Part 95 (Aduziuistrative Requirements).
c. Educational Institutions - OMB Circulazs A-21 (Cost Principies) and 29 CFR Part 95
(Aduiinisttative Requirements).
d. State and L,ocal Governments - OMB Circulazs A-87 (Cost Principles) and 29 CFR Part
97 (Administrative Requirements).
e. All entities must comply with 29 CFR Parts 93 and 98, and, where applicable, 29 CFR
Parts 96 and 99.
NOTE:
Except as specifically provided, DOLBTA acceptance of a proposal and an award of federal
funds to sponsor any program(s) does not provide a waiver of any grant requirement and/or
procedures. For example, the OMB circulars require an entity's procurement procedures must
require that all procurement transactions must be conducted, as practical, to provide open
and free competition. If a proposal identifies a specific entity to provide the services, the
DOLBTA's award does not provide the justification or basis to sole-source the procurement,
i.e., avoid competition.
2. Subgrants/Contracts
Subgrants and contracts must be awarded in accardance with 29 CFR 95.40. In compliance
with Executive Orders 12876, 12900, 12928 and 13021, the grantee(s) are strongly
encouraged to provide subgranting opportunities to Historically Black Colleges and
Universities, Hispanic Serving Insritutions and Tribal Colleges and Universities.
3. Incorporation of New Information
Grantees must utilize any newly developed DOL/DOJ/SAMHSA reseazch findings (which
may become available a$er the grant awards) on how to run effective programs. Applicants
therefare will be required to modify their demonstrarion program during the post-award
planning process based upon any new information, as specified in the terms and condirions
of the grant award. In order to assist with this effort, DOL, DO7, and DHHS wiil design early
technical assistance in the planning process to aid the grantees with the incorporation of
program changes predicated on the new information.
4. Evaluation
As a condition for award, all applicants must agree to participate in a separately-funded
evaluation. Applicants will not set aside funds for evaluation acfivities. All applicants must
provide assurances in their proposals that they will cooperate with the evaluators and provide
access to the data necessary to the evaluations. Awardees of the grants fiirther agree to make
available upon request to DOL-authorized evaluation contractor(s) data for a period not to
exceed 24 months beyond the demonstration period (which should not exceed 24 months)
through a no-cost extension of the grants. The availability of this data beyond the
demonstration period will enable the contractor to perform follow-up analysis.
C. Reporting Requirements
Applicants must clearly define their procedures for reporting progress on a quarterly basis
(including data elements listed in Part II C.2 ) and for identifying and preseniing the results
of project interventions. Proposals should also describe in detail the specific reports and
other deliverables to be provided to ETA as documentation of progress and results in terxns
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of nnproved outcomes far the target population. An nnplementation plan to be submitted ��'�OS O
within 60 days of the grant execution and approved by DOL, DOJ, and DHHS quarterly
reports, an annual report, and a final report summarizing progress are required for projects
under this SGA. For financial reports, the grantee must consult its appropriate adininistrative
regularions, 29 CFR Part 95 and 29 CFR 97.
1. Data Collecrion
All demonstration sites must coliect and maintain participant records and compile
adininistrative data from these projects to document results and accomplishxnents, and
provide a leaniing experience for the workforce development system, DOL, DOJ and DHHS.
The data requirements must include the following information in rivo age ranges (14-17 and
18-24):
. Number recruited;
. Number enrolled;
. Number who entered training;
. Number who entered or reentered secondary school;
. Number who entered or reentered post-secondary school;
. Number who entered employment (total):
. Subsidized and
. Unsubsidized;
. Number "served by aftercare" programs;
. Number who entered the military;
. Number who entered national and community service;
. Number referred to other services such as dropout prevention, drug rehabilitation,
mental health and substance abuse treatment services;
. Number who entered other job training programs;
. Number referred to apprenticeship programs;
. Number of in-school youth served; and
. Number of out-of-school youth served.
As a measure of progress, grantees also must collect data on factors which predict future
employment of youth prior to youth's employment full-time, full-year. Therefore, applicants
must identify what factors consider to be youth development indicators, e.g., dependability
in participating in project activities; remaining free of further convictions; passing part or all
of the GED examinations; being able to keep a part-time job; or making acceptable progress
(credits earned) toward a diploma, etc. In addition, if applicable, data elements associated
with WIA may be required (to be specified in the grantee's statement of work).
D. Acknowledgment of Federal Funding
In all circumstances, the following must be displayed on pzinted materials:
"Preparation of this materiaUitem was funded by the United States Department of Labor
under Grant Agreement No. [insert the appropriate grant agreement number].
When issuing statements, press releases, requests for proposals, bid solicitations, and other
docuxnents describing projects or programs funded in whole ox in part with Federal money,
all grantees receiving Federal funds must cleazly state:
a. The percentage of the total costs of the program or project wtuch wili be fmanced with
Federal money;
b. The dollar amount of Federal funds for the project or program; and
c. The percentage and dollar amount of the total costs of the proj ect or program that will be
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financed by non-goveimnental sources.
PART III - APPLICATION PROCESS.
A, Eligible Applicants
Under this Initiative, Youth Offender: Aemonstration Grant Program, there will be two (2)
categories of eligible applicants; APPLICANTS MAY ONLY APPLY UNDER ONE
CATEGORY. They are:
1. Category A- Lar�e Areas
'O�-105'�
Local Boazds other political subdivisions of the State, and eligible private entities which
provided services located in high-crime communities with a population greater than 400,000
and a high youth crime rate and a significant youth gang problem are eligible to receive grant
funds under this announcement; or
2. Category B- Small to Medium-Sized Areas
Local Boards, other political subdivisions of the State, and private entities which are all
situated within high-crime communities with a population of at least 100,000 and not greater
than 4QO,Q00 and a high youth crime rate and a significant youth gang problem are eligible
to receive grant funds under this announcement.
All applicants in both categories aze required to designate a specific area or neighborhood
(i.e., Empowerment Zones [EZs] and/or Economic Communities [ECs], etc.) to receive
services under this demonstration.
Private entities not eligible for funds under this Notice are for-profit organizations, 501(c)(4)
nonprofit organizations, and individuals. According to Section 18 of the Lobbying
Disclosure Act of 1995, an organization described in Section 501 (c) (4) of the Internal
Revenue Code of 1986 that engages in lobbying activities will not be eligible for the receipt
of federal funds constituting an award, grant, or loan.
Eligible entities may include community development corporations, community action
agencies, community-based and faith-based organizations, disability community
organizations, health care organizafions, children and family service agencies, public and
private colieges and universities, and other qualified private organizations. Organizations or
areas that operate the Department of Justice's Safe Futures or Comprehensive
Community-Wide Approach to Gang Prevention, Intervention, and Suppression
demonstrations can also apply through their Local Boards. Applicants should provide
documentation from their local law enforcement agency showing support far the existence or
emerging gang problem and other serious youth crime problems.
Entities other than a Locai Board must submit an application for competirive grant funds in
conjunction with the Local Board(s) the area in which the project is to operate. The term "in
conjunction with" must mean that the application must include a signed certification by both
the applicant and the appropriate Local Board (s) indicating that:
1. The applicant has consulted with the appropriate Local Board (and its Youth Council)
during the development of the application; and
2. The acrivities proposed in the application are consistent with, and will be coordinated
with, the One-Stop delivery system efforts of the Locai Board(s).
If the applicant is unable to obtain the certification, it will be required to include information
describing the efforts which were undertaken to consuit with the Local Board and its Youth
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Council and indicating that the Local Board was provided, during the proposal solicitation '0 �' ���
period, a sufficient opportunity to cooperate in the development of the project plan and to
review and comment on the application before its submission to the Department of Labor.
"Sufficient opportunity for Local Boazd review and commenY' must mean at least 3Q
calendar days. Failure to provide information describing the efforts which were undertaken
to consult with L,ocal Board(s) will disqualify applicants.
The certification, or evidence of efforts to consult, must be with each Local Board in the
service area in which the proposed project is to operate. These certifications must be
included in the grant applicafion, and will not count against the established page limitations.
For the purposes of this portion of the application, evidence of efforts to consult with the
Local Board must be demonstrated by written documentarion, such as registered mail
receipt, that attempts were made to share project applications with the Locai Board in a
timely manner. Local Board applicants and applicants that provide a signed certification by
the applicant and the appropriate Local Board(s) will be given preference for award.
B. Submission of Applications
Each application clearly must identify the category under the Youth Offender:
Demonstration Grant Program, the applicant is applying for funds.. This information must
appear on the face sheet of the applicarion.
1. The Application
Applicants must submit one (1) original and three (3) copies of their proposal, with original
signatures. There aze three required sections of the applicarion: Section I- Project Financial
Plan; Section II- Execurive Suirunary; and Section III- Project Narrative (inciuding
Appendices, NOT TO EXCEED thirty pages). Applications that faii to meet these
requirements will not be considered.
Section I- Project Financial Plan
Section I of the application must include Yhe following two required elements: (1) Standard
Form (SF) 424, "Application for Federal Assistance,"(Appendix A) and (2) "Budget
Inforxnation Form," (Appendix B). All copies of the SF 424 MTJST haue original signatures
of the legal entity applying for grant funds. Applicants must indicate on the SF 424 the
organization's IRS Status, if appiicable. The Catalog of Federal Domestic Assistance
(CFDA) nuxnber is 17-261. Section T will not count against the application page limits.
In preparing the Budget Information form, the Financial Plan must describe all costs
associated with nnplementing the project that are to be covered with grant funds. In addition,
Secrion I must include a budget narrative/justification which will detail the cost breakout of
each line item on the Budget Information Form. This must provide sufficient information to
support the reasonableness of the costs included in the budget in relation to the service
strategy and planned outcomes. The budget must be for the full duration of the project but
may not exceed 30 months. All costs must be necessary and reasonable according to the
Federal guidelines set forth in the "Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments" (also irnown as the "Common
Rule"), codified at 29 CFR Part 97 (97.22) and "Grants and Agreements with Insritutes of
Higl�er Education, Hospitals, and Other Non-Profit Organizations" (also laiown as OMB
Circular A-110), codified at 29 CFR Part 95, (95.27).
Section II - Executive Summary (format requirements limited to no more than two
single-spaced, single-sided pages).
Each application must provide a project synopsis which identifies the following:
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. •The applicant;
�I- tb$'�
.•The consortium pariners and the type of organizations they represent;
. •The project service azea;
.•Whether the service area is an entire local workforce inveshnent azea, more than one
local area, andJor ail local areas in a State;
.•The specific azeas of focus in the announcement which are addressed by the project;
. •The pianned period of performance;
.•A sunmiary of the comprehensive strategy (e.g., who will provide services, who will
be accountable far the project, etc.) for providing seamless service delivery and for
addressing the multi-faceted barriers to traiuing and employment which affect youth
who are or who have been under crnninal justice supervision or involved in gangs or
who are at-risk of involvement;
.•How counseling and other support needs will be addressed in the One-Stop delivery
system;
.•The actions already taken by the State or Local Workforce Investment Board to
address the needs of at-risk youth in the One-Stop delivery system;
.•The levei of commitment the applicant (including all consortium members, if any) and
other partners have to serving at-risk youth;
.•The linkages between the project and the local WIA Youth Council through the
One-Stop delivery system, as well as linkages with the business and education
communities, mental health and substance abuse systems, and juvenile justice agencies;
and
.•A written confirmation that the applicant will cooperate with the evaluators.
Section III - Project Narrative (format requirements limited to no more than thirty (3Q)
double-spaced, single-sided, numbered pages).
Section III of the application, the project narrative, must contain the technical proposal that
demonstrates the applicant's plan and capabilities in accordance with the evaluation criteria
contained in this notice. Applicants MLTST limit the project narrative section to no more than
thirty (30) double-spaced and single-sided pages, which include any attachments provided by
the applicants. Letters of general support or recommendation for a proposal must NOT be
submitted and will count against the page limit. However, letters of commitment aze required
from parhier/consortia organizations and will not count against the page innit.
The Project Narrative must be double-spaced, and on single-sided, numbered pages with the
exception of format requirements for the Executive Summary. The Executive Summary must
be limited to no more than two (2) single-spaced, single-sided pages. A font size of at least
twelve (12) pitch is required throughout the application.
2. Youth Development Principles
Strength-based programining that is designed to build upon a youth's assets and enhance
functioning at the individual, family, and community levels will foster healthy development
and fiirther advance the goals of youth involvement in pro-social activity. DOL, DOJ and
DHHS expect models developed under this solicitation to be consistent with the youth
development principles that Gary Walker described in the Sar Levitan Insritute's A
Generation of Challenge.• Pathways to Success for Urban Youth (1997):
. Each young person needs to feel that at least one adult has a strong stake in his labar
market success.
. Programs must be connected to employers; piacement with one of these employers is
possible and initial placement is one step in a continuing long-term relationship with a
program that will advance the young person's employment and earnings.
. Each young person must feei at each step the need to improve education and
credentials.
. Program support will be there for a long time.
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�p�_�bSD
. Effective connections are maintained between the programs and providers of support
services.
. The program emphasizes civic involvement and service.
Age Issues:
Also, critical to the new model is the distinction between two subpopulations within the
solicitation target group: younger youth (ages 14 to 17) and older youth (ages 18 to 24).
Younger youth require different sets of trearinent and skills prograuuning than those between
the ages of 18 and 24, as they may have less exposure to the world of work and fewer of the
necessary work-related sldlls or may not be able to enter into long-term, full-time work until
they are older. Services intended for younger youth should, therefore, focus on
pre-employment trauring, education, treahnent and appropriate employment in preparation
for long-term employxnent when they reach an appropriate age. Interventions for these youth
that aze the most effective are those that can make a positive impact upon both the youth and
his or her family. The provision of strength-based family-centered therapy and supports
designed to enhance family functioning and communication will thus facilitate the broader
process of skill and competency development for the youth. For youth re-entering the
community following institutional placement, it is particulazly vital to offer therapeutic
supports to aid the re-unification process. Older youth (18 to 24 year-olds) should focus on
attaining their GEDs ar diplomas, possibly pursuing higher education ar additional
vocational training, and obtaining unsubsidized fuil-time employment. The applicants must
use the following structure:
One-Stop Youth Services Demonstration Model
Demonstration projects under this model will operate in hea�ily impoverished communities
in need of implementing comprehensive conununity-wide approaches to assist young
offenders, gang members, and those at risk of becoming involved in gangs, all of whom may
either be currentiy in school or out-of-school. These communities will have already built
service capacity into their One-Stop delivery systems to expand the range and quality of
services designed to prepare high-risk youth for high-quality employment with career
development ladders and livable wages, but may not have fully implemented these activities.
Grantees will be required to expand services in each of 3 areas: 1) gang prevention and
suppression activities; 2) alternative sentencing for offenders; and 3) after-care and case
management for incazcerated youth. In additaon, grantees must provide educafion and mental
health services, employment training, sports and recreation, youth development services, and
community services projects in order to reduce recidivism and procure for the target
population long-term employment at livable wage levels. The grantees must piace particular
emphasis on enhancing existing case management, treahnent, youth development, family
involvement and support, and job placement services far youth on probation or for those
who are reentering the community from corrections facilities. These support services should
be provided tt�roughout the entire employment search continuum, i.e., from the beginning of
the employment search until well after the procurement of employment. Projects need to
include youth and families in project planning and acrivities. The projects also will maintaan
records of the number of contacts made after placement and the type of support services
provided.
The projects also will implement an intensive and comprehensive aftercare system to reduce
juvenile recidivism. Aftercare systems should be implemented while youth aze still
incarcerated to establish community links with faith-based organizations, parents or
guardians, mental health and substance abuse treatment systems, schools, training and
educationai opportunities, parole systems, social contacts and activities, and mentors. The
aftercare services pianned for those individuals incarcerated must involve the staff and
administrators of the juvenile corrections facilities where the youth are insritutionalized.
Structured Model Requirements:
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New shuctured requirements for the model which all applicants must use are based, in part,
on PEPNet effective practices criteria and the Interim Report for Youth Offender
Demonsh Project, Process Evaluation (Mazch 2001) for the first round of Young
Offender Grants, which may be found at the Employment and Training Admiiush
website, http:1/www.doleta.gov. Applicants' proposals aze required to demonstrate the
following, wYuch will be rated in the rating criteria:
0�-\Ot'o
(1) Well Conceived Plan:
. Program has a cleaz and focused vision and mission.
. Program goais and objectives are realistic and measurable.
. Stakeholders, including community partners, family member representatives, and
front-line staff, aze involved during program development and implementation.
(2) Established Partnership with the Juvenile Justice and Health Care Systems:
.•Grantee is experienced in working with the Juvenile Justice and Health Caze Systems.
(3) Collecting and Maintaining Data:
. A system for collecting and reporting program information is available and urilized.
(4) Community Support/Network:
. Program is supported by youth and fanuly serving agencies including CBOs,
faith-based organizations, and public service agencies.
.•Projects need to include youth and families in project planning and activities.
(5) Grantee Involvement:
. Grantee is the lead agency, actively providing direction and coordination for the project.
. C�rantee involvement and support is continuous.
(� Connections with Workforce Development, Juvenile Justice and Health Care
Systems:
. Grantee coordinates with and utilizes resources available through the Workforce
Development, Juvenile Jusrice, and Health Care Systems.
('n Leveraging Resources through Collaboration and Partnerships:
. Project effectively idenrifies and utilizes other resources and funding streams to support
project goals.
(8) Continuous Improvement:
. Project conducts sel£ assessment and actively seeks and accepts available technical
assistance.
(9) Shared Leadership and Information Sharing:
. Decision making and information is shared with stakeholders.
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'Q�- tOSo
3. Program Components
The grant awazds must be used to enhance and augment presently existing slrategies which
serve young offenders, out-of-school youth, and gang members or those at-risk of becoming
gang-involved. Efforts shouid be made to integrate youth into a full range of educational,
treatment, and alternarive programs when appropriate. In addirion to intensifying current
systems, the projects also will link with and build upon available community resources such
as educationai (including special education), support, workforce development (engaging
Local Boards/Youth Councils), health care, child caze, and transportation services. The
projects will use these community resources to accomplish the successful transirion of youth
to independent living within the community, a reduction in recidivism, and the
accomplishment of employment, training, and education goals. In arder to address
specifically the distinct needs and problems of young offenders, gang members, and those
at-risk of becoming gang-involved who are living in high-poverty localities, the overarching
strategy for the model community projects should encompass the following:
Purpose/Need: Applicants must describe the need in the tazget neighbarhood as
demonstrated by issues such as severity of gang problems, the number of young offenders
residing in the target community, gaps in availabilaty of adolescent mental health and
substance abuse treatment for at-risk youth, and the inability for existing services to address
the needs of young offenders and gang members. Applicants should also relate the need to
the overall purpose of the planned program components.
Alternative sentencing/education: Grantees must describe their plans for expanding
altemative sentencing, including enhanced education services for young offenders. Project
case managers and other staff must prepare the target population for sustainable high-quality
employment by providing assistance to remain in school, return to school, enroll in GED and
high school equivalency classes, or participate in additional alternative education such as
long-distance learning programs or on-line courses. Applicants must describe the educational
services that will be offered by the project, with particular attention given to the utilization of
existing educational system services and the involvement of the schoois in the area. Youth
with emotional and behavioral disorders will benefit from evidence-based, culturally
competent treahnent interventions. Applicants must describe the process for providing
assessment and treatnnent planning, as well as the options far individual and family therapy
that will be made auailable. In addition, applicants must describe the overall use of project
case managers and other staff in the planned program components that will provide
educational services.
Career preparation services: The One-Stop Youth Services Demonstration Model must
provide for employment prepasation, youth development services, job placement, and
linkages with the woxkforce development system. The model must focus on programs that
train individuals far employment in fields in which technology skills are critical aspects of
the jobs emerging in the regional labor market. The training model may also include basic
skills and pre-apprenticeship training as appropriate, particularly for younger youth, e.g. ages
1417. Applicants must address the various strategies that their models will employ to
actively recruit the target population, and must discuss the projected length of time necessary
to determine the efficacy of their models' technical assistance.
Case managemeredsupport services: Project case managers must prepare the target
population for sustainable high-quality employment by utilizing intensive training and
support services, including drug and alcohol treatment, mentoring and tutoring, child caze,
counseling and other case management services. The framework for the model must provide
for (as applicable): individual needs assessment; individual service strategies; long-term
follow-up services; and linkages with human services, housing health care, education, and
transportation services; and gender-specific services (e.g., treahnent for trauma associated
with sexual abuse, and domestic violence prevention initiatives). Other strategies may
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include "soft skills" trainin e. individual com etenc develo ment efforts like ob �t —\O$O
S� S•> P Y P )> J
behavior and life skills tra.iiring, social skills and self-deternunation, conflict resolution,
parenting classes, exposure to post-secondary education opportunities, and military
service/national and community service projects. Service strategies must also focus on
providing assistance to engage in job trainiiig, secure employxnent, fulfill legai restiturion
obligations, or establish successful independent living. Special-needs youth, including those
with physical, psychiatric, and/or developmental disabilities must be provided with enhanced
case management that will allow them to access a comprehensive system of caze, including
treatment, education, and individual and family support services.
Because this wide range of services should be provided by the proposed or existing
partnerships of community organizations, applicants must submit memoranda of
understanding (MOUs) with the local WIA partners and other critical agencies specifying the
role of each party in the project. Applicants must describe the intensive trauung and support
services identified above that will be offered as part of the planned program components, and
must detail the mle of project case managers in the provision of these training and support
services. In addition, applicants must detail their capacity to sustain these activities for 2
yeazs after funding under this solicitation is no longer available.
Young Offender and Gang Prevention Advisory Board: In order to institute a holistic
approach to assisting the target population, family member representatives, employment,
education, mental health, child welfaze, substance abuse, criminal justice, and
community-based youth programs must be incorporated into the projects. In developing this
interrelated system, grant funds must be used to create a young offender and gang prevention
advisory board that participates in the coordination of all activiries and provides input and
community support to the projecYs leadership. The advisory board shouid be comprised of
public and private sector representation, parents, youth members, and graduates of other
young offender programs and will link with the local Youth Council to provide seamless
delivery of services and masimize use of auailable resources. Applicants must describe the
planned composition of the advisory board, with particulaz emphasis upon the process for
selecting and seating the representation of the boazd. The applicant must describe the
functions of the board and the process planned to utilize the board in designing the holistic
delivery expected under the project. Grantees must also describe their plans for expanding
gang prevention and suppression efforts in the target community, including e�anded efforts
by local law enforcement agencies.
Aftercare: Grant funds must link with existing resources to provide intensive aftercare
services for young offenders transitioning from secure confinement in a juvenile corrections
facility to the community. Projects must strategically coordinate community-wide efforts and
resources to address reenhy issues such as surveillance, supervision, graduated sanctions and
incentives, linkages to community support systems (families, peers, schools, employers),
transitional housing, and job training and placement activities. Applicants must describe
clearly, detailed reentry plans for young offenders scheduled for release to their communities
and their capacity to sustain their activities for 2 years after funding is no longer available.
Strategies for effective case management services in aftercare prograimning include:
. Use of a reliable and validated risk assessment and classification instrument for
establishing eligibility of the tazgeted population;
. Individual case planning that incorporates a family and community perspective;
. Provision of inental health and substance abuse assessment and referral to appropriate
treahnent services
. A mix of intensive surveillance and enhanced service delivery;
. Comprehensive, interagency transition plauning that invoives all critical stakeholders;
. A balance of incentives and graduated consequences coupled with the imposirion of
realistic, enforceable conditions;
. Work-related or work-oriented activifies such as eaposure to the workplace, on-the job
training, work experience, job shadowing, etc.;
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O��lOSo
Coordination o£resources of juvenile conectional agencies, juvenile courts, juvenile
parole agencies, law enforcement agencies, social service providers, and local
Workfarce Investment Boazds; and
"Soft sldlls" traiuing, e.g., individual competency development efforts, job behavior and
life skilis training; self deternunation and social skills training; conflict resolution and
anger management; pazenting classes; exposure to post-secondary educarion
opporhwities; and community service learning projects.
Partnerships/Linkages: In addition to enhancing akeady existing services and programs,
projects must center any newly developed and implemented activities upon the needs of
youffi involved, or at risk of becoming involved, with the juvenile justice system and gangs.
In order to accomplish this, applicants should use partnerships both (1) to enhance the young
offender programs funded under this grant and (2) to provide complementary programs so as
to link services within the target community and provide a diversity of options for all young
offenders within the target area. These parinerships must agree to:
. Implement an education and employment program for young offenders, gang members,
and at-risk youth in the target area, including coordination with the private sector to
develop a specified number of career-track jobs for tazget area young offenders;
. Establish alternative sentencing and community service options for young offenders,
gang members, and at-risk youth in the target area;
. Connect youth and their families to appropriate therapeutic and supportive services
designed to enhance individual and family functioning;
. Expand gang suppression activities in the tazget uea;
. Provide work-related or work-oriented activities such as exposure to the workplace,
on-the job training, youth development services, work experience, job shadowing, etc.;
and
. Build connections to local workforce investment systems such as linkages with Local
Boards while demonstrating approaches that ensure that high-risk youth are provided
with quality workforce development services.
Applicants must outline how they will involve residents, youth, and others of the community
in planning and involvement in the effort. Proposals must describe the efforts within the
project to utilize existing services and programs, particularly those offered through the WIA
One-Stop delivery system, the juvenile justice system, and health care system. Applicants
must describe the efforts to be undertaken to coordinate services with private sector entities,
including commitments for private sector jobs. Proposals must describe newly developed
and implemented services and how these will enhance and augment presently existing
strategies in the community.
In addition, proposals must specify the linkages between the One-Stop Youth Services
Model, local One-Stop delivery systems and the Youth Council (which is part of the
Workforce Invesiment Board) to ensure coordination of workforce development services.
These linkages must include both existing and proposed strategies.
4. Cost Sharing/Leveraging Funds
Applicants also should discuss their plans to leverage and align with other funds or resources
in order to buiid permanent partnersbips for the continuation of services, and should provide
some discussion of the nature of these leveraged resources, i.e., Federal, non-Federal, cash or
in-kind, State and county, foundation, capital equipment, and other funds. Also, the Federal
Bonding Program and the Wark Opportunity Tax Credit (WOTC) should be considered as
potential tools to assist with young offender employment placements. Information about
these programs may be found on ETA's website at hrip://www.doleta.gov.
C. Delivery of Applications
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1. Hand Delivered Proposals
Mailed applications must be mailed in time to ve received at the address identified above by
4:00 P.M. (Eastem Daylight Savings Time), on Monday October 1, 2001. We prefer that
appiications be mailed at least five days priar to the closing date. To be considered for
funding, hand-delivered applications must be received by 4:00 P.M. (Eastem Daylight
Savings Time), on Monday October 1, 2001 at the address identified above. All ovemight
mail will be considered to be hand delivered and must be received at the designated place by
the specified closing date and tune.
2. Telegraphed and/or Faged Applications Will Not Be Honored
Failure to adhere to the above instructions will be a basis for a deternrination of
nonresponsiveness. Overnight express mail from carriers other than the U.S. Postal Service
will be considered hand-delivered applications and must be received by the above specified
date and time.
3. Late Applications
Any application received after the exact date and time specified for receipt at the office
designated in this notice will not be considered, unless it is received before awards are made
and it:
. was sent by registered or certified mail not later than the fifth calendar day before the
date specified for receipt of applications (e.g., an application submitted in response to a
solicitation requiring receipt of applications by the 20�' of the month must have been
mailed/post-marked by the 15� of the month); or
. was sent by the U.S. Postal Service Express Mail Next Day Service, Post Office to
Addressee, not later than 4:00 P.M. at the place of mailing two working days prior to
the dateline date specified for receipt of proposals in this SGA. The term "working
days" excludes weekends and federal holidays.
41-�oS�
The only acceptable evidence to establish the date of mailing of an application received after
the deadline date for the receipt of proposals sent by the U.S. Postal Service and on the
original receipt from the U.S. Postal Service. The term "post-marked" means a printed,
stamped, or otherwise placed impression (exclusive of a postage meter machine impression)
that is readily identifiable, without further action, as having been supplied or affixed on the
date of mailing by an employee of the U.S. Postal Service.
D. Performance Period
The period of performance for all grants awarded under this competition, will be for 30
months from the date the grant is awarded. The first 24 months must be devoted to providing
program services to eligible youth as defined in this norice. The final six months will be
solely for organizing participant case files, providing the files to tl�e demonstration's
evaluator within two months after grant-funded services terminate, and participating in a
final site visit interview with the evaluators. The budget submitted for the period of
performance must cover the fu1130 months.
PART IV - REVIEW PROCESS & RATING CRITERIA.
The technical panel which will be composed ofpeer reviewers and the three agencies
personnel, will make a careful evaluation of applicarions against the criteria established in
this Notice. The panel will review grant applicants against the criteria listed below on the
basis of 100 points with an additional5 points available for non-federal or leveraged
resources. Final funding decisions will be based on the rating of applications as a result of
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the review process, and other factozs such as geographic balance, availability of funds, and ��—'�So
what is most advantageous to the Government. The panel results aze advisory in nature and
not binding on the Grant Officer. The Govemment may elect to award the grant(s) with or
without the discussions with the offeror(s). In situations without discussions, an award will
be based on the offeror's signature on the SF 424, which constitutes a binding offer.
MODEL RATING CRITERIA:
Each appiication under this category will be evaluated against the following rating criteria:
. Establishment of and adherence to model structure requirements (15 points), see Part
III.B.2; planned or committed linkages between the One-Stop Youth Services
Demonstration Model, the One-Stop delivery system (WIA local board and youth
council) and the juvenile justice and health care systems (20 points) _(35 total points):
. Plan to enhance and augment alternative sentencing, including educational, youth
development, mental health, substance abuse, and supportive services and case
management (7 points); role of project case managers in these delivery strategies (4
points); plan for linking with schools for co-enrollment, etc. (4 points) _(15 total
points);
. Plan and capacity for conducting intensive comprehensive aftercare for enhancing
positive youth development and preventing recidivism (15 points);
. Level of planned or committed participation of educationai agencies/schools, health
caze agencies (5 points); and other public sectar, WIA, and private sector partners (5
points); employxnent-related connections with the business community (5 points) _(15
total points);
. Plan for enhancing gang prevention and suppression efforts, and use of a young
offender and gang prevenrion advisory board to achieve coordination (6 points);
establishment of creative partnerships with local community grassroots organizations which
provide services to the target population (4 points) _(10 total points);
Need in target neighborhood, as demonstrated by severity of gang problem, the number
of young offenders residing in the target community, and the barriers facing existing
services to reach young offenders and gang members, such as gaps in availability of
mentai health and substance abuse treatment (5 points); and
Plan to fulfill reporting requirements; and confirmation of cooperation with DOL
evaluators (5 points).
. Leveraging of Funding (5 additional points).
We will give up to five (5) additional rating points to proposals which include non-Federal
resources that expand the dollar amount, size and scope of the proposal. The applicant may
include any leveraging or co-funding anticipated. To be eligible for the additional points in
the criterion, the applicant must list the source(s) of funds, the nature, and activities
anticipated with these funds under this cooperative agreement and any partnerships, linkages
or coordination of activities, cooperative funding.
Signed at Washington, D.C., this lst day of June, 2001.
Laura A. Cesario
Grants Officer
Appendix A: Application for Federal Assistance (SF-424)
Appendix B: Budget Information Form
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(�, s
Retum Copy To: s,� � i v��� �'a
Police Dept. Accounting
Presented By:
RESOLUTION
CITY OF SAINT PAUL, MIl�TNESOTA
Council File # p �, � (psp
Green Sheet # 113559
�S
Referred To: Committee:Date:
1
2 BE TT RESOLVED, that the City of Saint Panl is authorized to enter into a collaborafion with Ramsey County
3 and other partners to apply for a Federal grant for youth offender reentry.
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� v�s Hayg an5em Requested b Department of:
Benanav
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Adopted by Council:Date:
Adoption Certified by Cot
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Approved by Mayor:Date;
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by FSnancial Services Director:
by City Attorney:
for Submi�sion to Council:
DEPAR7MECii/OFFICE/COUNCIL DATEINITIATE� '
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�YATOR(ORASSIS�RNi)/ / I I!/ �uvw.PoGHTS
�'_
TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE)
CTION REQUES7ED
Approval of the attached Council Resolution auffiorizmg the City of Saint Paul to enter into a collaboration with
Rawsey County and other partners to apply for a Federal grant for youth offender reenhy.
RECOMMENDATION App�oVe (A) O� Reject (R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS:
i. Has this persoNfirtn ever worked under a conhact For thls depariment?
� PLANNING COMMISSION � YES NO "
CIB COMMITTEE 2. Has this persoNfirm ever been a cityemployee?
CIWIL SERVICE COMMISSION VES NO
� 3. Does this pereoNfirtn possess a skill �wt nortnally possessed by arry curreirt city employee?
YES NO
" 4. Is this person/firm a targeted ventloR
YES NO
. Explain all yes answers on separete sheet and attach to green sheet
� INITIATING PROBLEM ISSUE, OPPORTUNITY (VYHO, WHAT, WHEN, WHERE, WHY)
Authorization is needed to collaborate with Ramsey County and other partners to apply for a Federal ��t, �:�q�
for youth offender reentry. ��g�?� ����`�° +°��
� �� � ����
ADVANTAGESIFAPPROVED � " �
, ` i — - _ ' � � .,... '_. _ - - ,
Ability to collaborate with Ramsey County and other partners to apply for a grant: '
DISADVANTAGESIFAPPROVED
None.
� D15ADVANTAGESIFNOTAPPROVED
Lost oppor[unity to apply for a Federal grant for youffi offender reeniry.
TOTAL AMOUNT OF TRANSACTION $ COST/REVENUE BUDGETED (CIRCLE ONE) YES NO
� FUNDING SOURCE Federal grant AC71VI7Y NUMBER
" FINANCIAI INFORMATION (EXPLAIN) ,
Young Off�ndes Initiarive: Reentry Grant Progcam http:Uwdsc.doleta.gov/sga/sgaf0l-109sga.htm
Billing Code: 4510-30 0 �-�OSO
DEPARTMENT OF LABOR
Employment and Training Administration
Young Offender Initiative: Reenhy Grant Program
Young Offender Initiative: Demonstration Grant Program
Agency: Employment and Training Administrarion (BTA), Labor.
Action: Notice of Availability of Funds and Solicitation far Grant Applications (SGA).
Summary: This notice contains all of the necessary information and forms needed to
apply far grant fnnding. The Departments of Labor, Justice, and Health and Human
Services are requesring applications for the Fiscal Year 2001 Young Offender Initiative:
Demonstrarion Grant Program projects. Approximately $11.5 million is available to fund
demonstration grants to provide services aimed at youth who aze ar have been under criminal
justice supervision or involved in gangs. The Deparhnent of Labor (DOL) has warked with
the Office of 7uvenile 7ustice and Delinquency Prevention in the U.S. Department of Justice
(DO7) and the Substance Abuse and Mental Health Services Administration (SANIHSA) in
the U.S. Departinent of Health and Human Services (DHHS) in deciding to use these funds
for an innovative model to serve young offenders, gang members, and at-risk youth. This
model is called the One-Stop Youth Services Demonstration Model. Grants will be given
in two categories: Category A: Large Areas and Category B: Small to Medium-Sized Areas.
The model is based upon new research. Applicants can only apply under one of the two
categories which must be clearly identified on the face sheet of the appiication.
Local Workforce Inveshnent Boards (Local Boards), other polirical subdivisions of the State,
and private entities are eligible to receive grant funds under this announcement. Local
warkforce investment areas who were awarded grants to administer Youth Offender
Demonstration Projects in 1999 (SGA/DAA 98-015, dated September 2, 1998) and 2001
(SGA/DFA 01-101, dated December 11, 2000) are ineligible to apply undex t11is Solicitation.
However, first round (1999) grantees who were not awarded additional funds to continue
their current programs through DOL's Letter of Competition, dated December 7, 2000, are
eligible to apply.
DATES: The closing date for receipt of applications is Monday, October, 1, 2001.
Applications must be received by 4:00 p.m. (Eastern Daylight Savings Time) at the address
below. No exceptions to the mailing and hand-delivery conditions set forth in this notice will
be granted. Appiications that do not meet the conditions set fozth in this notice will not be
honared. Telefacsimile (FAX) applications will not be honored.
ADDRESSES: Applications must be mailed to: U.S. Department of Labox, Employment
and Tranung Administration, Davision of Federal Assistance, Attention: B. Jai Johnson,
Reference: SGA/DFA 01-109, 200 Constitution Avenue, N. W., Room 5-4203, Washington,
D.C. 20210.
FOR FURTHER INRORMATION CONTACT: Questions should be f�ed to B. Jai
Johnson at (202) 693-2879, (this is a not a toll-free number). All inquiries should include the
SGA/DFA number DI-I09, and a contact name, fax and phone numbers. This announcement
will also be published on the Internet on the Employment and Training Administration's
Home Page at http:/Jwww.doleta.gov. Award notifications will also be published on the
Home Fage.
SUPPLEMENTARY INFORMATION:
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Young Off,ender Initiative: Reenhy Grant Program
0 \+lOSO
Tlus solicitation is jointly issued by the U.S. Department of Labor (DOL), Employment and
Trauung Administration (ETA); the U.S. Depariment of Justice (DO�, Conections Program
Office (CPO), Office of 7ustice Programs (O7P); and U.S. Department of Aealth and Human
Services (DHHS), Substance Abuse and Mental Heaith Services Aduiinistration's
(SAiV1IiSA) Center for Substance Abuse Treatrnent (CSAT) and Center for Mental Health
Services (CMHS). Additional offices within DO7's Office of 7ustice Programs helping to
guide this effort include the Office of Juvenile Justice and Delinquency Prevention, the
National Institute of Justice, and the Executive Office of Weed and Seed.
These grants make use of funds appropriated in the Fiscal Year (FI� 2001 Federal budget,
and aze the third round of Young Offender Initiative: Demonstxation Grant Program projects.
Two prior rounds of such grants haue been awarded based on appropriations in the FIJ 1998
and FY 2000 budgets.
This solicitation is one of two dealing with the overall Young Offender Initiative: Reentry
Grant Program (Initiative). It is for a smaller number of experimentai Young Offender
Initiative: Demonstration Grant Progam projects and published coincident with the larger
Young Offender Initiative: ReenYry Grant Pmgram solicitation.
Since 1998, at Congressional direction, DOL and DOJ have funded grants under the Youth
Offender Demonstration Project to provide services focused on youth who are or have been
under criminal justice supervision ar involved in gangs or are at risk of this involvement.
Based upon a recent interim report, Interim Report for Youth Offender Demonstration
Project, Process Evaluation (Research and Evaluation Associates, Inc., March 2001), that
assessed the Youth Offender demonstrations, there is solid evidence of a need to fiirther test
methods of effective delivery of services to the 14-24 year old target group in additional
sites.
Therefore, DOL is proposing to fund additional Young Offender Initiative: Demonstration
Grant Program projects (using funds separate from those dedicated to the 25 grants proposed
in the Initiative, O7P-1320) in a small number of sites. Services will include youth
development services and they will focus primarily on preparing young offenders, gang
members, astd at-risk youth ages 74 to 24 for positive engagement in pro-social activity and
long-term employability and employment. The purpose of these addifional DOL funds will
be to further test a structured set of activities for subject tazget group, using a decisive
organizational design grounded on research and PEPNet (Effective Practices) criteria.
This demonstration provides a unique opportunity for local areas to address the needs of the
young offenders and at-risk youth through an array of services offered at One-Stop centers.
Models developed under this latest effort will enhance public safety by assisting
communities to develop and sustain an infrastructure to reintegrate offenders. In addition,
DOL, DOJ and DHHS will be able to evaluate the projects, identify effective practices, and
disseminate these practices to other communities.
This Notice describes the application submission requirements, the process that eligible
entities must use to apply for funds covered by this solicitation, and how grantees will be
selected. This announcement consists of four parts:
. Part I provides background, purpose, and goals of the Young Offender Initiarive:
Reentry Grant Program.
. Part II describes specific program, administrative and reporting requirements that will
apply to all grant awards.
. Part III describes the application process.
. Part N describes the review process and rating criteria that will be used to evaluate
applications for funding.
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PART I- BACKGROUND AND PURPOSE OF THE REENTRY PROGRAM. ��- p5 a
A. Background
The Workforce Investment Act (WIA) of 1998 establishes comprehensive reform of existing
Federal job training programs with amendments iznpacting service delivery under the
Wagner Peyser Act, Adult Education and Literacy Act, and the Rehabilitation Act. WIA
provides a framework for a national one-stop delivery system designed to meet both the
needs of the nation's businesses and the needs of job seekers who want to further their
careers. A number of other Federal programs are also identified as required pariuers under
the One-Stop delivery system with the intention of providing comprehensive services for all
Americans to access the information and resources available to them in the development and
unplementation of their cazeer goals. The intent of the One-Stop delivery system is to
establish programs and providers in co-located, coordinated and integrated settings that are
coherent and accessible for individuals and businesses alike in over 600 workforce
inveshnent azeas which have been established throughout the nation.
WIA establishes State and Local Boazds focused on strategic planning, policy development,
and oversight of the workforce system with significant authority for the Czovernor and chief
elected officials to build on existing reforms in order to implement innovative and
comprehensive One-Stop delivery systems. In addition, Youth Councils, subgroups of the
Local Boards, assist in developing parts of the local plan relating to youth, recommending
providers of youth services, and coordinating local youth programs and initiatives. With its
requirements to form these interdisciplinary Youth Councils and to develop one
comprehensive plan for youth services, WIA presents a unique opportunity to change the
way warkforce development programs (and other youth development programs as well) are
organized and operated to serve youth. WIA and the Youth Councils offer local areas the
chance to look at how both in-school and out-of-school youth services aze blended and
deployed. They provide the framewark that local areas can build on in order to reali�,
enhance, and improve youth services so that they are more closely coordinated, better
urilized, and more effective.
In setting aside funds for this Solicitation, Congress noted °the severe problems facing
out-of-school youth in communities with high poveriy and unemployment and the
inter-relatedness of poverty, juvenile crnne, child abuse and neglect, school failure, and teen
pregnancy." This Notice provides a unique opportunity for selected workforce inveshnent
areas to address the needs of a special youth populafion - young offenders, gang members,
and at-risk youth ages 14 to 24 - through a comprehensive WIA effort. In addition, the
models developed under this solicitation will enhance public safety by assisting commwiities
to develop and sustain an infrastructure to reintegrate offenders, and will allow DOL, DO7
and DHHS to evaluate the program, identify effective practices, and disseminate these
practices to other communities.
For this target population, unaddressed and untreated mental health problems often
contribute to involvement in the juvenile justice system. Research indicates that beriveen
50°lo to 80% of youth detained in juvenile facilities haue mental health problems and that
more than half of those with a psychological disorder also have a co-occurring substance
abuse problem. Because untreated behaviaral health problems can be severely debilitating,
and because the prevalence of such disorders is significantly elevated for delinquent youth, it
is critical that mental health and substance abuse services be incorporated into any
comprehensive sirategy that is designed to enhance youth functioning, decrease recidivism,
and promote enduring workforce participation for this population.
In the previous two rounds of the youth offender grants (FYs 1998 and 2000), DOL in
partnership with DOJ, had funded four demonstration projects under a separate model, the
Education and Training for Youth Offenders Initiative. The grants under this model
include projects in Columbus, OH; Indianapolis, IN; Tallahassee, FL; and a fourth site
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funded under SGA/DFA O1-101 to be announced by June 30, 2001. The first ofthese ��' ���
projects are in operation and provide comprehensive school-to-work education and training
curricula for young offenders in juvenile correcrions facilities and aftercazefreentry services
upon the youths' return to their conununities, with an emphasis on job placement and
retention. Both DOL and DOJ are extremely interested in lessons leamed from these sites,
and will continue to evaluate the programs and services offered under this model.
B. Purpose and Goals of the Overall Young Offender Initiative: Reentry Grant
Program
The Demonstration Grant Program is part of the larger Young Offender Initiative: Reenhy
Grant Program (Initiative) developed collaboratively by DOL, DOJ and DHHS. The focus of
the Initiative is to assist communities in planning and implementing comprehensive
"reentry" programs to address the full range of challenges involved in helping young
offenders released from incazceration make a successful transition back to the community.
The goai of the Initiative is to protect community safety through the successful reintegration
of offenders returning to the community, by ensuring that offenders:
. become productive, responsible, and law-abiding citizens;
. are provided with positive opportunities to engage in pro-social activities;
. maintain long-term employment;
. sustain a stable residence; and
. successfully address their substance abuse issues and mental health needs.
There aze challenges in achieving this goal. These challenges involve assessing not only the
needs of released offenders, but also the needs of the communities to which they rehun.
Central to this effort is helping comtnunities prepare for returiiing offenders by developing
the infrastructure to more effectively integrate them - to ensure that communities have the
resources to address offender accountability, supervision, and other public safety concerns,
as well as offender long-term employment, health, mental health, substance abuse, and other
critical needs. Addressing offender supervision, self-su£ficiency, public health and related
issues promotes public safety.
Addressing the community's wide-ranging needs requires creating broad public/private
parinerships to tap the expertise and resources of key stakeholders to contribute to the effort.
With this broad support, it is expected that highly collaborarive reeniry programs will be
successful in meeting the goals of this Initiative by providing communiries with the reentry
assessment and support systems that both offenders and communities need to protect public
safety and the health and overall weli-being of its citizens. This Initiative seeks to promote
innovative programs by providing applicants latitude in structuring their programinatic
efforts.
Both the larger Reentry Grant Program Initiative and the Young Offender Initiative:
Demonstration Grant Program share several other goals as well, which are to:
. Create innovative models of collaboration among Govemors' designated
representatives; Federal, State, and local government agencies responsible for criminal
justice, workforce development, mental health and substance abuse; CBOs, faith-based
organizations, employers, offenders and their fami&es;
. Support localities in their efforts to promote healthy youth development activities that
will assist at-risk youth and young offenders to positively contribute to the life of their
communities;
. Leam as much as possible about what works in offender reentry and programs tlu�ough
testing and evaluating promising approaches; and
. Develop information on best practices on young offender reenhy and to share this
information with the criminal justice, workforce development, mental health and
substance abuse delivery systems.
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Young Of£ender Initiarive: Reentry Grant Program
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These goals, when realized, will provide beneficial results to DOL, DO7, and DHHS in their
effort to refine and leam from program experience with offenders. These will be in addition
to the body of knowledge we already have on this younger population. Like the grants under
the lazger prograzn, the Young Offender Initiative: Demonstration Grant Program is a
demonstration effort, however, the target group is 14-24 years old. DOL has already received
interim resuits of its first evaluation of the program and they are reflected and incorporated
into the new solicitation that is part of the larger collaborative effort.
As these reenriy progams aze implemented, it will also be critical to document what works,
by evaluating these efforts, identifying effective practices, and disseminating them to other
communities.
This Young Offender Initiative: Demonstration Grant Program`s overarching goal is to
protect community safety through the successfui reintegration of offenders retuming to the
community by ensuring that these individuals are given the supports that will better enable
them to be productive, responsible citizens who are crime-free, maintain long-term
employment and a stable residence, and are engaged in substance abuse and mental health
treahnent as needed. The Young Offender Initiative: Demonstration Grant Program targets
an age-related subset of the larger initiative's target population and expands the focus to
include other at-risk or gang-involved youth but retains the same goal of providing job
training and employment opportunities, education, substance abuse treatment and
rehabilitation, mental health, aftercare, housing and family support services, and
juvenile/criminal jusrice supervision.
C. Authority
Sections 1�1 and 172 ofthe Workforce Investment Act of 1998 Pub. L. 105-220, 112 Stat.
936, as amended, 29 U.S.C. § 2801, et se�c ., authorizes use of funds for demonsiration
projects. DOL is authorized to award and administer this program by the Department of
Labor Appropriations Act, 2001, Pub. L. No. 106-554, 114 Stat. 2763A-3 (2000).
D. Funding Availability
The Department expects to award 6 grants approximately $1.5 million each under category
A(Large Areas) and 5 grants approximately $600,000 each under category B(Small to
Medium-Sized Areas) for a total of appxoximately $11.5 million.
PART II - REQUIREMENTS.
A. Eligible Participants
Applicants are to target the youth populafion ages 14-24 focusing primarily on placing youth
offenders, gang members, and at-risk youth into long term employment (part-time for ages
14-15).
B. Administrative Requirements
1. General
Grantee organizations will be subject to: these guidelines; the terms and conditions of the
grant and any subsequent modifications; applicable Federal laws (including provisions in
appropriations law); and any applicable requirements listed below-
a. Workforce Investment Boards - 20 Code of Federal Regulations (CFR) Section 667.220,
published in the Federal Register, August 11, 2000 (65 Fed. Reg. 49294) (Administrative
Costs).
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b. Non-Profit Organizations - Office of Management and Budget (OMB) Circulars A-122
(Cost Principles) and 29 CFR Part 95 (Aduziuistrative Requirements).
c. Educational Institutions - OMB Circulazs A-21 (Cost Principies) and 29 CFR Part 95
(Aduiinisttative Requirements).
d. State and L,ocal Governments - OMB Circulazs A-87 (Cost Principles) and 29 CFR Part
97 (Administrative Requirements).
e. All entities must comply with 29 CFR Parts 93 and 98, and, where applicable, 29 CFR
Parts 96 and 99.
NOTE:
Except as specifically provided, DOLBTA acceptance of a proposal and an award of federal
funds to sponsor any program(s) does not provide a waiver of any grant requirement and/or
procedures. For example, the OMB circulars require an entity's procurement procedures must
require that all procurement transactions must be conducted, as practical, to provide open
and free competition. If a proposal identifies a specific entity to provide the services, the
DOLBTA's award does not provide the justification or basis to sole-source the procurement,
i.e., avoid competition.
2. Subgrants/Contracts
Subgrants and contracts must be awarded in accardance with 29 CFR 95.40. In compliance
with Executive Orders 12876, 12900, 12928 and 13021, the grantee(s) are strongly
encouraged to provide subgranting opportunities to Historically Black Colleges and
Universities, Hispanic Serving Insritutions and Tribal Colleges and Universities.
3. Incorporation of New Information
Grantees must utilize any newly developed DOL/DOJ/SAMHSA reseazch findings (which
may become available a$er the grant awards) on how to run effective programs. Applicants
therefare will be required to modify their demonstrarion program during the post-award
planning process based upon any new information, as specified in the terms and condirions
of the grant award. In order to assist with this effort, DOL, DO7, and DHHS wiil design early
technical assistance in the planning process to aid the grantees with the incorporation of
program changes predicated on the new information.
4. Evaluation
As a condition for award, all applicants must agree to participate in a separately-funded
evaluation. Applicants will not set aside funds for evaluation acfivities. All applicants must
provide assurances in their proposals that they will cooperate with the evaluators and provide
access to the data necessary to the evaluations. Awardees of the grants fiirther agree to make
available upon request to DOL-authorized evaluation contractor(s) data for a period not to
exceed 24 months beyond the demonstration period (which should not exceed 24 months)
through a no-cost extension of the grants. The availability of this data beyond the
demonstration period will enable the contractor to perform follow-up analysis.
C. Reporting Requirements
Applicants must clearly define their procedures for reporting progress on a quarterly basis
(including data elements listed in Part II C.2 ) and for identifying and preseniing the results
of project interventions. Proposals should also describe in detail the specific reports and
other deliverables to be provided to ETA as documentation of progress and results in terxns
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of nnproved outcomes far the target population. An nnplementation plan to be submitted ��'�OS O
within 60 days of the grant execution and approved by DOL, DOJ, and DHHS quarterly
reports, an annual report, and a final report summarizing progress are required for projects
under this SGA. For financial reports, the grantee must consult its appropriate adininistrative
regularions, 29 CFR Part 95 and 29 CFR 97.
1. Data Collecrion
All demonstration sites must coliect and maintain participant records and compile
adininistrative data from these projects to document results and accomplishxnents, and
provide a leaniing experience for the workforce development system, DOL, DOJ and DHHS.
The data requirements must include the following information in rivo age ranges (14-17 and
18-24):
. Number recruited;
. Number enrolled;
. Number who entered training;
. Number who entered or reentered secondary school;
. Number who entered or reentered post-secondary school;
. Number who entered employment (total):
. Subsidized and
. Unsubsidized;
. Number "served by aftercare" programs;
. Number who entered the military;
. Number who entered national and community service;
. Number referred to other services such as dropout prevention, drug rehabilitation,
mental health and substance abuse treatment services;
. Number who entered other job training programs;
. Number referred to apprenticeship programs;
. Number of in-school youth served; and
. Number of out-of-school youth served.
As a measure of progress, grantees also must collect data on factors which predict future
employment of youth prior to youth's employment full-time, full-year. Therefore, applicants
must identify what factors consider to be youth development indicators, e.g., dependability
in participating in project activities; remaining free of further convictions; passing part or all
of the GED examinations; being able to keep a part-time job; or making acceptable progress
(credits earned) toward a diploma, etc. In addition, if applicable, data elements associated
with WIA may be required (to be specified in the grantee's statement of work).
D. Acknowledgment of Federal Funding
In all circumstances, the following must be displayed on pzinted materials:
"Preparation of this materiaUitem was funded by the United States Department of Labor
under Grant Agreement No. [insert the appropriate grant agreement number].
When issuing statements, press releases, requests for proposals, bid solicitations, and other
docuxnents describing projects or programs funded in whole ox in part with Federal money,
all grantees receiving Federal funds must cleazly state:
a. The percentage of the total costs of the program or project wtuch wili be fmanced with
Federal money;
b. The dollar amount of Federal funds for the project or program; and
c. The percentage and dollar amount of the total costs of the proj ect or program that will be
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financed by non-goveimnental sources.
PART III - APPLICATION PROCESS.
A, Eligible Applicants
Under this Initiative, Youth Offender: Aemonstration Grant Program, there will be two (2)
categories of eligible applicants; APPLICANTS MAY ONLY APPLY UNDER ONE
CATEGORY. They are:
1. Category A- Lar�e Areas
'O�-105'�
Local Boazds other political subdivisions of the State, and eligible private entities which
provided services located in high-crime communities with a population greater than 400,000
and a high youth crime rate and a significant youth gang problem are eligible to receive grant
funds under this announcement; or
2. Category B- Small to Medium-Sized Areas
Local Boards, other political subdivisions of the State, and private entities which are all
situated within high-crime communities with a population of at least 100,000 and not greater
than 4QO,Q00 and a high youth crime rate and a significant youth gang problem are eligible
to receive grant funds under this announcement.
All applicants in both categories aze required to designate a specific area or neighborhood
(i.e., Empowerment Zones [EZs] and/or Economic Communities [ECs], etc.) to receive
services under this demonstration.
Private entities not eligible for funds under this Notice are for-profit organizations, 501(c)(4)
nonprofit organizations, and individuals. According to Section 18 of the Lobbying
Disclosure Act of 1995, an organization described in Section 501 (c) (4) of the Internal
Revenue Code of 1986 that engages in lobbying activities will not be eligible for the receipt
of federal funds constituting an award, grant, or loan.
Eligible entities may include community development corporations, community action
agencies, community-based and faith-based organizations, disability community
organizations, health care organizafions, children and family service agencies, public and
private colieges and universities, and other qualified private organizations. Organizations or
areas that operate the Department of Justice's Safe Futures or Comprehensive
Community-Wide Approach to Gang Prevention, Intervention, and Suppression
demonstrations can also apply through their Local Boards. Applicants should provide
documentation from their local law enforcement agency showing support far the existence or
emerging gang problem and other serious youth crime problems.
Entities other than a Locai Board must submit an application for competirive grant funds in
conjunction with the Local Board(s) the area in which the project is to operate. The term "in
conjunction with" must mean that the application must include a signed certification by both
the applicant and the appropriate Local Board (s) indicating that:
1. The applicant has consulted with the appropriate Local Board (and its Youth Council)
during the development of the application; and
2. The acrivities proposed in the application are consistent with, and will be coordinated
with, the One-Stop delivery system efforts of the Locai Board(s).
If the applicant is unable to obtain the certification, it will be required to include information
describing the efforts which were undertaken to consuit with the Local Board and its Youth
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Council and indicating that the Local Board was provided, during the proposal solicitation '0 �' ���
period, a sufficient opportunity to cooperate in the development of the project plan and to
review and comment on the application before its submission to the Department of Labor.
"Sufficient opportunity for Local Boazd review and commenY' must mean at least 3Q
calendar days. Failure to provide information describing the efforts which were undertaken
to consult with L,ocal Board(s) will disqualify applicants.
The certification, or evidence of efforts to consult, must be with each Local Board in the
service area in which the proposed project is to operate. These certifications must be
included in the grant applicafion, and will not count against the established page limitations.
For the purposes of this portion of the application, evidence of efforts to consult with the
Local Board must be demonstrated by written documentarion, such as registered mail
receipt, that attempts were made to share project applications with the Locai Board in a
timely manner. Local Board applicants and applicants that provide a signed certification by
the applicant and the appropriate Local Board(s) will be given preference for award.
B. Submission of Applications
Each application clearly must identify the category under the Youth Offender:
Demonstration Grant Program, the applicant is applying for funds.. This information must
appear on the face sheet of the applicarion.
1. The Application
Applicants must submit one (1) original and three (3) copies of their proposal, with original
signatures. There aze three required sections of the applicarion: Section I- Project Financial
Plan; Section II- Execurive Suirunary; and Section III- Project Narrative (inciuding
Appendices, NOT TO EXCEED thirty pages). Applications that faii to meet these
requirements will not be considered.
Section I- Project Financial Plan
Section I of the application must include Yhe following two required elements: (1) Standard
Form (SF) 424, "Application for Federal Assistance,"(Appendix A) and (2) "Budget
Inforxnation Form," (Appendix B). All copies of the SF 424 MTJST haue original signatures
of the legal entity applying for grant funds. Applicants must indicate on the SF 424 the
organization's IRS Status, if appiicable. The Catalog of Federal Domestic Assistance
(CFDA) nuxnber is 17-261. Section T will not count against the application page limits.
In preparing the Budget Information form, the Financial Plan must describe all costs
associated with nnplementing the project that are to be covered with grant funds. In addition,
Secrion I must include a budget narrative/justification which will detail the cost breakout of
each line item on the Budget Information Form. This must provide sufficient information to
support the reasonableness of the costs included in the budget in relation to the service
strategy and planned outcomes. The budget must be for the full duration of the project but
may not exceed 30 months. All costs must be necessary and reasonable according to the
Federal guidelines set forth in the "Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments" (also irnown as the "Common
Rule"), codified at 29 CFR Part 97 (97.22) and "Grants and Agreements with Insritutes of
Higl�er Education, Hospitals, and Other Non-Profit Organizations" (also laiown as OMB
Circular A-110), codified at 29 CFR Part 95, (95.27).
Section II - Executive Summary (format requirements limited to no more than two
single-spaced, single-sided pages).
Each application must provide a project synopsis which identifies the following:
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. •The applicant;
�I- tb$'�
.•The consortium pariners and the type of organizations they represent;
. •The project service azea;
.•Whether the service area is an entire local workforce inveshnent azea, more than one
local area, andJor ail local areas in a State;
.•The specific azeas of focus in the announcement which are addressed by the project;
. •The pianned period of performance;
.•A sunmiary of the comprehensive strategy (e.g., who will provide services, who will
be accountable far the project, etc.) for providing seamless service delivery and for
addressing the multi-faceted barriers to traiuing and employment which affect youth
who are or who have been under crnninal justice supervision or involved in gangs or
who are at-risk of involvement;
.•How counseling and other support needs will be addressed in the One-Stop delivery
system;
.•The actions already taken by the State or Local Workforce Investment Board to
address the needs of at-risk youth in the One-Stop delivery system;
.•The levei of commitment the applicant (including all consortium members, if any) and
other partners have to serving at-risk youth;
.•The linkages between the project and the local WIA Youth Council through the
One-Stop delivery system, as well as linkages with the business and education
communities, mental health and substance abuse systems, and juvenile justice agencies;
and
.•A written confirmation that the applicant will cooperate with the evaluators.
Section III - Project Narrative (format requirements limited to no more than thirty (3Q)
double-spaced, single-sided, numbered pages).
Section III of the application, the project narrative, must contain the technical proposal that
demonstrates the applicant's plan and capabilities in accordance with the evaluation criteria
contained in this notice. Applicants MLTST limit the project narrative section to no more than
thirty (30) double-spaced and single-sided pages, which include any attachments provided by
the applicants. Letters of general support or recommendation for a proposal must NOT be
submitted and will count against the page limit. However, letters of commitment aze required
from parhier/consortia organizations and will not count against the page innit.
The Project Narrative must be double-spaced, and on single-sided, numbered pages with the
exception of format requirements for the Executive Summary. The Executive Summary must
be limited to no more than two (2) single-spaced, single-sided pages. A font size of at least
twelve (12) pitch is required throughout the application.
2. Youth Development Principles
Strength-based programining that is designed to build upon a youth's assets and enhance
functioning at the individual, family, and community levels will foster healthy development
and fiirther advance the goals of youth involvement in pro-social activity. DOL, DOJ and
DHHS expect models developed under this solicitation to be consistent with the youth
development principles that Gary Walker described in the Sar Levitan Insritute's A
Generation of Challenge.• Pathways to Success for Urban Youth (1997):
. Each young person needs to feel that at least one adult has a strong stake in his labar
market success.
. Programs must be connected to employers; piacement with one of these employers is
possible and initial placement is one step in a continuing long-term relationship with a
program that will advance the young person's employment and earnings.
. Each young person must feei at each step the need to improve education and
credentials.
. Program support will be there for a long time.
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�p�_�bSD
. Effective connections are maintained between the programs and providers of support
services.
. The program emphasizes civic involvement and service.
Age Issues:
Also, critical to the new model is the distinction between two subpopulations within the
solicitation target group: younger youth (ages 14 to 17) and older youth (ages 18 to 24).
Younger youth require different sets of trearinent and skills prograuuning than those between
the ages of 18 and 24, as they may have less exposure to the world of work and fewer of the
necessary work-related sldlls or may not be able to enter into long-term, full-time work until
they are older. Services intended for younger youth should, therefore, focus on
pre-employment trauring, education, treahnent and appropriate employment in preparation
for long-term employxnent when they reach an appropriate age. Interventions for these youth
that aze the most effective are those that can make a positive impact upon both the youth and
his or her family. The provision of strength-based family-centered therapy and supports
designed to enhance family functioning and communication will thus facilitate the broader
process of skill and competency development for the youth. For youth re-entering the
community following institutional placement, it is particulazly vital to offer therapeutic
supports to aid the re-unification process. Older youth (18 to 24 year-olds) should focus on
attaining their GEDs ar diplomas, possibly pursuing higher education ar additional
vocational training, and obtaining unsubsidized fuil-time employment. The applicants must
use the following structure:
One-Stop Youth Services Demonstration Model
Demonstration projects under this model will operate in hea�ily impoverished communities
in need of implementing comprehensive conununity-wide approaches to assist young
offenders, gang members, and those at risk of becoming involved in gangs, all of whom may
either be currentiy in school or out-of-school. These communities will have already built
service capacity into their One-Stop delivery systems to expand the range and quality of
services designed to prepare high-risk youth for high-quality employment with career
development ladders and livable wages, but may not have fully implemented these activities.
Grantees will be required to expand services in each of 3 areas: 1) gang prevention and
suppression activities; 2) alternative sentencing for offenders; and 3) after-care and case
management for incazcerated youth. In additaon, grantees must provide educafion and mental
health services, employment training, sports and recreation, youth development services, and
community services projects in order to reduce recidivism and procure for the target
population long-term employment at livable wage levels. The grantees must piace particular
emphasis on enhancing existing case management, treahnent, youth development, family
involvement and support, and job placement services far youth on probation or for those
who are reentering the community from corrections facilities. These support services should
be provided tt�roughout the entire employment search continuum, i.e., from the beginning of
the employment search until well after the procurement of employment. Projects need to
include youth and families in project planning and acrivities. The projects also will maintaan
records of the number of contacts made after placement and the type of support services
provided.
The projects also will implement an intensive and comprehensive aftercare system to reduce
juvenile recidivism. Aftercare systems should be implemented while youth aze still
incarcerated to establish community links with faith-based organizations, parents or
guardians, mental health and substance abuse treatment systems, schools, training and
educationai opportunities, parole systems, social contacts and activities, and mentors. The
aftercare services pianned for those individuals incarcerated must involve the staff and
administrators of the juvenile corrections facilities where the youth are insritutionalized.
Structured Model Requirements:
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New shuctured requirements for the model which all applicants must use are based, in part,
on PEPNet effective practices criteria and the Interim Report for Youth Offender
Demonsh Project, Process Evaluation (Mazch 2001) for the first round of Young
Offender Grants, which may be found at the Employment and Training Admiiush
website, http:1/www.doleta.gov. Applicants' proposals aze required to demonstrate the
following, wYuch will be rated in the rating criteria:
0�-\Ot'o
(1) Well Conceived Plan:
. Program has a cleaz and focused vision and mission.
. Program goais and objectives are realistic and measurable.
. Stakeholders, including community partners, family member representatives, and
front-line staff, aze involved during program development and implementation.
(2) Established Partnership with the Juvenile Justice and Health Care Systems:
.•Grantee is experienced in working with the Juvenile Justice and Health Caze Systems.
(3) Collecting and Maintaining Data:
. A system for collecting and reporting program information is available and urilized.
(4) Community Support/Network:
. Program is supported by youth and fanuly serving agencies including CBOs,
faith-based organizations, and public service agencies.
.•Projects need to include youth and families in project planning and activities.
(5) Grantee Involvement:
. Grantee is the lead agency, actively providing direction and coordination for the project.
. C�rantee involvement and support is continuous.
(� Connections with Workforce Development, Juvenile Justice and Health Care
Systems:
. Grantee coordinates with and utilizes resources available through the Workforce
Development, Juvenile Jusrice, and Health Care Systems.
('n Leveraging Resources through Collaboration and Partnerships:
. Project effectively idenrifies and utilizes other resources and funding streams to support
project goals.
(8) Continuous Improvement:
. Project conducts sel£ assessment and actively seeks and accepts available technical
assistance.
(9) Shared Leadership and Information Sharing:
. Decision making and information is shared with stakeholders.
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3. Program Components
The grant awazds must be used to enhance and augment presently existing slrategies which
serve young offenders, out-of-school youth, and gang members or those at-risk of becoming
gang-involved. Efforts shouid be made to integrate youth into a full range of educational,
treatment, and alternarive programs when appropriate. In addirion to intensifying current
systems, the projects also will link with and build upon available community resources such
as educationai (including special education), support, workforce development (engaging
Local Boards/Youth Councils), health care, child caze, and transportation services. The
projects will use these community resources to accomplish the successful transirion of youth
to independent living within the community, a reduction in recidivism, and the
accomplishment of employment, training, and education goals. In arder to address
specifically the distinct needs and problems of young offenders, gang members, and those
at-risk of becoming gang-involved who are living in high-poverty localities, the overarching
strategy for the model community projects should encompass the following:
Purpose/Need: Applicants must describe the need in the tazget neighbarhood as
demonstrated by issues such as severity of gang problems, the number of young offenders
residing in the target community, gaps in availabilaty of adolescent mental health and
substance abuse treatment for at-risk youth, and the inability for existing services to address
the needs of young offenders and gang members. Applicants should also relate the need to
the overall purpose of the planned program components.
Alternative sentencing/education: Grantees must describe their plans for expanding
altemative sentencing, including enhanced education services for young offenders. Project
case managers and other staff must prepare the target population for sustainable high-quality
employment by providing assistance to remain in school, return to school, enroll in GED and
high school equivalency classes, or participate in additional alternative education such as
long-distance learning programs or on-line courses. Applicants must describe the educational
services that will be offered by the project, with particular attention given to the utilization of
existing educational system services and the involvement of the schoois in the area. Youth
with emotional and behavioral disorders will benefit from evidence-based, culturally
competent treahnent interventions. Applicants must describe the process for providing
assessment and treatnnent planning, as well as the options far individual and family therapy
that will be made auailable. In addition, applicants must describe the overall use of project
case managers and other staff in the planned program components that will provide
educational services.
Career preparation services: The One-Stop Youth Services Demonstration Model must
provide for employment prepasation, youth development services, job placement, and
linkages with the woxkforce development system. The model must focus on programs that
train individuals far employment in fields in which technology skills are critical aspects of
the jobs emerging in the regional labor market. The training model may also include basic
skills and pre-apprenticeship training as appropriate, particularly for younger youth, e.g. ages
1417. Applicants must address the various strategies that their models will employ to
actively recruit the target population, and must discuss the projected length of time necessary
to determine the efficacy of their models' technical assistance.
Case managemeredsupport services: Project case managers must prepare the target
population for sustainable high-quality employment by utilizing intensive training and
support services, including drug and alcohol treatment, mentoring and tutoring, child caze,
counseling and other case management services. The framework for the model must provide
for (as applicable): individual needs assessment; individual service strategies; long-term
follow-up services; and linkages with human services, housing health care, education, and
transportation services; and gender-specific services (e.g., treahnent for trauma associated
with sexual abuse, and domestic violence prevention initiatives). Other strategies may
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include "soft skills" trainin e. individual com etenc develo ment efforts like ob �t —\O$O
S� S•> P Y P )> J
behavior and life skills tra.iiring, social skills and self-deternunation, conflict resolution,
parenting classes, exposure to post-secondary education opportunities, and military
service/national and community service projects. Service strategies must also focus on
providing assistance to engage in job trainiiig, secure employxnent, fulfill legai restiturion
obligations, or establish successful independent living. Special-needs youth, including those
with physical, psychiatric, and/or developmental disabilities must be provided with enhanced
case management that will allow them to access a comprehensive system of caze, including
treatment, education, and individual and family support services.
Because this wide range of services should be provided by the proposed or existing
partnerships of community organizations, applicants must submit memoranda of
understanding (MOUs) with the local WIA partners and other critical agencies specifying the
role of each party in the project. Applicants must describe the intensive trauung and support
services identified above that will be offered as part of the planned program components, and
must detail the mle of project case managers in the provision of these training and support
services. In addition, applicants must detail their capacity to sustain these activities for 2
yeazs after funding under this solicitation is no longer available.
Young Offender and Gang Prevention Advisory Board: In order to institute a holistic
approach to assisting the target population, family member representatives, employment,
education, mental health, child welfaze, substance abuse, criminal justice, and
community-based youth programs must be incorporated into the projects. In developing this
interrelated system, grant funds must be used to create a young offender and gang prevention
advisory board that participates in the coordination of all activiries and provides input and
community support to the projecYs leadership. The advisory board shouid be comprised of
public and private sector representation, parents, youth members, and graduates of other
young offender programs and will link with the local Youth Council to provide seamless
delivery of services and masimize use of auailable resources. Applicants must describe the
planned composition of the advisory board, with particulaz emphasis upon the process for
selecting and seating the representation of the boazd. The applicant must describe the
functions of the board and the process planned to utilize the board in designing the holistic
delivery expected under the project. Grantees must also describe their plans for expanding
gang prevention and suppression efforts in the target community, including e�anded efforts
by local law enforcement agencies.
Aftercare: Grant funds must link with existing resources to provide intensive aftercare
services for young offenders transitioning from secure confinement in a juvenile corrections
facility to the community. Projects must strategically coordinate community-wide efforts and
resources to address reenhy issues such as surveillance, supervision, graduated sanctions and
incentives, linkages to community support systems (families, peers, schools, employers),
transitional housing, and job training and placement activities. Applicants must describe
clearly, detailed reentry plans for young offenders scheduled for release to their communities
and their capacity to sustain their activities for 2 years after funding is no longer available.
Strategies for effective case management services in aftercare prograimning include:
. Use of a reliable and validated risk assessment and classification instrument for
establishing eligibility of the tazgeted population;
. Individual case planning that incorporates a family and community perspective;
. Provision of inental health and substance abuse assessment and referral to appropriate
treahnent services
. A mix of intensive surveillance and enhanced service delivery;
. Comprehensive, interagency transition plauning that invoives all critical stakeholders;
. A balance of incentives and graduated consequences coupled with the imposirion of
realistic, enforceable conditions;
. Work-related or work-oriented activifies such as eaposure to the workplace, on-the job
training, work experience, job shadowing, etc.;
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O��lOSo
Coordination o£resources of juvenile conectional agencies, juvenile courts, juvenile
parole agencies, law enforcement agencies, social service providers, and local
Workfarce Investment Boazds; and
"Soft sldlls" traiuing, e.g., individual competency development efforts, job behavior and
life skilis training; self deternunation and social skills training; conflict resolution and
anger management; pazenting classes; exposure to post-secondary educarion
opporhwities; and community service learning projects.
Partnerships/Linkages: In addition to enhancing akeady existing services and programs,
projects must center any newly developed and implemented activities upon the needs of
youffi involved, or at risk of becoming involved, with the juvenile justice system and gangs.
In order to accomplish this, applicants should use partnerships both (1) to enhance the young
offender programs funded under this grant and (2) to provide complementary programs so as
to link services within the target community and provide a diversity of options for all young
offenders within the target area. These parinerships must agree to:
. Implement an education and employment program for young offenders, gang members,
and at-risk youth in the target area, including coordination with the private sector to
develop a specified number of career-track jobs for tazget area young offenders;
. Establish alternative sentencing and community service options for young offenders,
gang members, and at-risk youth in the target area;
. Connect youth and their families to appropriate therapeutic and supportive services
designed to enhance individual and family functioning;
. Expand gang suppression activities in the tazget uea;
. Provide work-related or work-oriented activities such as exposure to the workplace,
on-the job training, youth development services, work experience, job shadowing, etc.;
and
. Build connections to local workforce investment systems such as linkages with Local
Boards while demonstrating approaches that ensure that high-risk youth are provided
with quality workforce development services.
Applicants must outline how they will involve residents, youth, and others of the community
in planning and involvement in the effort. Proposals must describe the efforts within the
project to utilize existing services and programs, particularly those offered through the WIA
One-Stop delivery system, the juvenile justice system, and health care system. Applicants
must describe the efforts to be undertaken to coordinate services with private sector entities,
including commitments for private sector jobs. Proposals must describe newly developed
and implemented services and how these will enhance and augment presently existing
strategies in the community.
In addition, proposals must specify the linkages between the One-Stop Youth Services
Model, local One-Stop delivery systems and the Youth Council (which is part of the
Workforce Invesiment Board) to ensure coordination of workforce development services.
These linkages must include both existing and proposed strategies.
4. Cost Sharing/Leveraging Funds
Applicants also should discuss their plans to leverage and align with other funds or resources
in order to buiid permanent partnersbips for the continuation of services, and should provide
some discussion of the nature of these leveraged resources, i.e., Federal, non-Federal, cash or
in-kind, State and county, foundation, capital equipment, and other funds. Also, the Federal
Bonding Program and the Wark Opportunity Tax Credit (WOTC) should be considered as
potential tools to assist with young offender employment placements. Information about
these programs may be found on ETA's website at hrip://www.doleta.gov.
C. Delivery of Applications
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1. Hand Delivered Proposals
Mailed applications must be mailed in time to ve received at the address identified above by
4:00 P.M. (Eastem Daylight Savings Time), on Monday October 1, 2001. We prefer that
appiications be mailed at least five days priar to the closing date. To be considered for
funding, hand-delivered applications must be received by 4:00 P.M. (Eastem Daylight
Savings Time), on Monday October 1, 2001 at the address identified above. All ovemight
mail will be considered to be hand delivered and must be received at the designated place by
the specified closing date and tune.
2. Telegraphed and/or Faged Applications Will Not Be Honored
Failure to adhere to the above instructions will be a basis for a deternrination of
nonresponsiveness. Overnight express mail from carriers other than the U.S. Postal Service
will be considered hand-delivered applications and must be received by the above specified
date and time.
3. Late Applications
Any application received after the exact date and time specified for receipt at the office
designated in this notice will not be considered, unless it is received before awards are made
and it:
. was sent by registered or certified mail not later than the fifth calendar day before the
date specified for receipt of applications (e.g., an application submitted in response to a
solicitation requiring receipt of applications by the 20�' of the month must have been
mailed/post-marked by the 15� of the month); or
. was sent by the U.S. Postal Service Express Mail Next Day Service, Post Office to
Addressee, not later than 4:00 P.M. at the place of mailing two working days prior to
the dateline date specified for receipt of proposals in this SGA. The term "working
days" excludes weekends and federal holidays.
41-�oS�
The only acceptable evidence to establish the date of mailing of an application received after
the deadline date for the receipt of proposals sent by the U.S. Postal Service and on the
original receipt from the U.S. Postal Service. The term "post-marked" means a printed,
stamped, or otherwise placed impression (exclusive of a postage meter machine impression)
that is readily identifiable, without further action, as having been supplied or affixed on the
date of mailing by an employee of the U.S. Postal Service.
D. Performance Period
The period of performance for all grants awarded under this competition, will be for 30
months from the date the grant is awarded. The first 24 months must be devoted to providing
program services to eligible youth as defined in this norice. The final six months will be
solely for organizing participant case files, providing the files to tl�e demonstration's
evaluator within two months after grant-funded services terminate, and participating in a
final site visit interview with the evaluators. The budget submitted for the period of
performance must cover the fu1130 months.
PART IV - REVIEW PROCESS & RATING CRITERIA.
The technical panel which will be composed ofpeer reviewers and the three agencies
personnel, will make a careful evaluation of applicarions against the criteria established in
this Notice. The panel will review grant applicants against the criteria listed below on the
basis of 100 points with an additional5 points available for non-federal or leveraged
resources. Final funding decisions will be based on the rating of applications as a result of
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the review process, and other factozs such as geographic balance, availability of funds, and ��—'�So
what is most advantageous to the Government. The panel results aze advisory in nature and
not binding on the Grant Officer. The Govemment may elect to award the grant(s) with or
without the discussions with the offeror(s). In situations without discussions, an award will
be based on the offeror's signature on the SF 424, which constitutes a binding offer.
MODEL RATING CRITERIA:
Each appiication under this category will be evaluated against the following rating criteria:
. Establishment of and adherence to model structure requirements (15 points), see Part
III.B.2; planned or committed linkages between the One-Stop Youth Services
Demonstration Model, the One-Stop delivery system (WIA local board and youth
council) and the juvenile justice and health care systems (20 points) _(35 total points):
. Plan to enhance and augment alternative sentencing, including educational, youth
development, mental health, substance abuse, and supportive services and case
management (7 points); role of project case managers in these delivery strategies (4
points); plan for linking with schools for co-enrollment, etc. (4 points) _(15 total
points);
. Plan and capacity for conducting intensive comprehensive aftercare for enhancing
positive youth development and preventing recidivism (15 points);
. Level of planned or committed participation of educationai agencies/schools, health
caze agencies (5 points); and other public sectar, WIA, and private sector partners (5
points); employxnent-related connections with the business community (5 points) _(15
total points);
. Plan for enhancing gang prevention and suppression efforts, and use of a young
offender and gang prevenrion advisory board to achieve coordination (6 points);
establishment of creative partnerships with local community grassroots organizations which
provide services to the target population (4 points) _(10 total points);
Need in target neighborhood, as demonstrated by severity of gang problem, the number
of young offenders residing in the target community, and the barriers facing existing
services to reach young offenders and gang members, such as gaps in availability of
mentai health and substance abuse treatment (5 points); and
Plan to fulfill reporting requirements; and confirmation of cooperation with DOL
evaluators (5 points).
. Leveraging of Funding (5 additional points).
We will give up to five (5) additional rating points to proposals which include non-Federal
resources that expand the dollar amount, size and scope of the proposal. The applicant may
include any leveraging or co-funding anticipated. To be eligible for the additional points in
the criterion, the applicant must list the source(s) of funds, the nature, and activities
anticipated with these funds under this cooperative agreement and any partnerships, linkages
or coordination of activities, cooperative funding.
Signed at Washington, D.C., this lst day of June, 2001.
Laura A. Cesario
Grants Officer
Appendix A: Application for Federal Assistance (SF-424)
Appendix B: Budget Information Form
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