273231 WHITE — CITV CLERK ((.��j(�Jy
PINK — FINANCE G I TY OF SA I NT PA IT L ��� ��
CANARV — DEPARTMENT COU�ICII = 4, a,
BLUE — MAVOR File NO.
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
An Administrative Resolution establishing the
title and class specification for Vendor Assistance
Analyst in the Civil Service Rules.
RESOLVED, that the Civil Service Rules be amended in 5ection 6
under the heading "Professional-Administrative" Group by inserting the title
of Vendor Assistance Analyst in Grade 5; and be it
FURTHER RESOLVED, that the Civil Service Rules be further amended
in Section 49 by inserting, in proper alphabetical order, the attached class speci�
fication for Vendor Assistance Analyst.
Approved:
i man
Civil Service Commission
�G��C:���
COUNCILMEN Requested by Department of:
Yeas Nays
—�txler PERS ],V O E
�z In Favor
Hunt
—�iue � __ Against BY �
Maddox /�
Showalter
Tedesco JUN 2 8 197g Form pproved b Cit ne
Adopted by Council: Date �
Certified d b ounc' , c BY
By,
t�pp d by ;Vlavor: Date � 2 �91 Ap ro ed by Mayor for Subm s i �tb Cou il
BY - – — BY
��L��Ep �U L 7 1979
Title of class:
; VENDOR ASSISTAIQCE ANALYST ��'j��s��
4
DESCRIPTION OF WORK
General Statement of Duties: Performs professional work in helping the
� city meet its affirmative action purchasing commitments by assisting
local businesses, especially small/minority businesses, to improve
their participation in local co�aerce; and performs related duties
as required.
Supervision Received: Works under the genera� supervision of the Purchasing
Agent or a unit head.
Supervision Exercised: None.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class:
Prepaxes and disseminates commercial information which will facilitate
growth opportunities in the local economy, particularly for small/
minority entrepreneurs.
Collects, comp�.les, catalogs, analyzes and stores anformation regar_ding
commercial transactions in the local marketplace.
Sorts commercial data into xeadily understandable categories and prepares . ,.
summary report on available commercial opportunities.
Reviews, catalogs and stores information on past city purchases processed
� .through the central purchasing office. ..,. .- � �
- - � " - - TM'at�hes locai marketplace da�a with the citg's zie�eds for 'goods -and servtces� - -� -•�: '.
. •� " - °,'�.� '' _, .,.,`a�d prepares reparts and recamur�ndations to enhance•�city�use of Ioeal� �, ��� , ,.=
, vendors, especially sma.11/minority vendors. -
-. � � Develops plans to=iTnprov� sma.11/�inority business -par.ti:c+s�atian. ir� city :. . _, .
purchasing activities specifically and the local economy generally.
Prepares and submits applications for grants to implement and sustain
the vendor assistance program.
Conducts training programs for vendors and users.
Identifies problem/opportunity areas and makes recommendations for small/
minority business expansion.
Assists small/minority business to meet government procurement requirements
such as bonding, licensing and insurance.
Coordinates vendor assistance activities with local associations and
governmental units concerned with local commerce.
Develops a system of program evaluation and monitors it for results.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge of the functions, programs and goals of the small/
minority procurement effort.
Considerable ability to perform research and gather information from
reference materials and interview techniques.
Working knowledge of community resources relating to program areas.
Working knowledge of purchasing methods and procedures.
Considerable ability to communicate both verbally and in writing witih
persons of varied social and economic backgrounds. �
MINIMUM QUALIF.ICATION�
College graduation in business administration, economics or a related
field; or one year�s experience as a Buyer I or equivalent; or eight
years' clerical experience, four years of which must have been as a
Clerk III or equivalent involved with purchasing procedures.
Title of class:
V�TDOR ASSISTANCE ANALYST
DESCRIPTION OF WORK ��� "���
General Statement of Duties: Performs professional work in helping the
city meet its affirmative action purchasing commitments by assisting ,
local businesses, especially small/minority businesses, to improve
their participation in local commerce; and performs related duties
as required. .
Supervision Received: Works under the general supervision of the Purchasing
Agent or a unit head.
Supervision Exercised: None.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
PrepaXes and disseminates commercial informa.tion which wi11 facilitate
growth opportunities in the local economy, particularly for small/
minority entrepreneurs.
Collects, compiles, catalogs, analyzes and stores information regarding
commercial transactions in the local marketplace.
:Sorts: coaunercial data into readily understandable :categories and prepares � � .
summary report on available commercial opportunities.
Reviews, catalogs and stores information on past city purchases processed
, ,.,..- . �. through the central purchasing 'office. . ,> �-°. . .. ..�;r,�,. _�
�_`" � " ' �� ` 'M�.t+�he's 1oca1'marketplace data with -the c�ty's� needs' for goods �and •servic�s� '�
,. ,,.
. ..-- ": , "� .- . � ~,,•and prepares reports and recommendat�ons t� enharrce city use nf 'lacal -. �°r' �.�.
vendors, especially small/minority vendors.
-. h Deveiops-plans:::to �i-nrprove''small/minority busiriess: participa�tion i�n: c�ty •. ,�-. .
purchasing activities spec3fically and the local economy generally.
Prepares and submits applications for grants to implement and sustain
the vendor assistance program.
Conducts training programs for vendors and users.
Identifies problem/opportunity areas and makes recommendations for small/
minority business expansion.
Assists small/minority business to meet government procurement requirements
such as bonding, licensing and insurance.
Coordinates vendor assistance activities with local associations and
governmental units concerned with local commerce.
Develops a system of program evaluation and monitors it for results.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge of the functions, programs and goals of the small/
minority procurement effort.
Considerable ability to perform research and gather infarmation from
reference ma.terials and interview techniques.
Working knowledge of community resources relating to program areas.
Working knowledge of purchasing methods and procedures.
Considerable ability to communicate both verbally and in writing with
persons of varied social and economic backgrounds.
MINIMUM QUALIFICATIONS
College graduation in business administration, economics or a related
field; or one year's experience as a Buyer I or equivalent; or eight
years� clerical experience, four years of which must have been as a -
Clerk III or equivalent involved with purchasing procedures.
�'�z`��.��
Vendor Goods and Services Seminars
Objectives:
1. to acquaint the small business entrepreneur and/or the minority
entrepreneur with company process for bidding on contracts.
2. to encoura�;e business to internally .make a committment to utilize
minority entrepreneurs. We are not suggesting that this utilization
be a specific set aside program but an ongoing program to allow
equal economic participation by small 3�usinesses and minority
businesses.
3. to further discuss with appropriate financial concerns the increased
availability of dollars for small business and minority business.
4. a written document with �pecific recommendations as a result of our
findings in regard to the aforementioned.
WHY IS THERE A NEED?
There is a need for minorit�es to understand the bidding process(racial and
� women)
There is di.fficulty for minorities to secure bonding for large projects.
Whil� there is extensive construction currently in the city small dollar
amounts or no �dollars have gone to minorities(racial).
_ There is difficulty in securing financing.
We would support the city's plan to increase staffing in regard to maintaining
or increasing services that can be provided to strengthen their affirmative
action plan and services for s�:all business.
i
�mall Business Council ���r��.� �'
Assistance Programs for Small Business
SAINT PAUL
AREA CHAMBER
OF COMMERCE
SUITE THREE HUNDRED
. THE OSBORN BUILDING
SAINT PAUL, MINNESOTA
55102 • PHONE: 222-5561
The SMALL BUSINESS COUNCIL OF THE SAINT PAUL AREA CHAMBER OF
COMMERCE was established almost five years ago to offer infor-
mation and provide direct assistance to sma.11 business owners and
managers. About 140 small business owners are members of the
Council and most of the members serve as chairpersons or members
of one of the Council's 9 committees.
The Council's program and policies are determined by an executive
com�ittee of 16 men and women, all owners and operators of small
businesses.
The Inventions and Technology Transfer Committee provides general
information and assistance to the invenfior and the small business
owner looking for new ideas and products. The Council provides
a world-wide computer service, "Technotec," bringing inventors,
manufacturers, and distributors together, providing a unique tech-
nical information exchange and marketing service for the general
business community.
The Insurance Committee provides counsel and assistance to small
business managers and owners covering all areas of employee bene-
fits including health, life insurance, dental, long and short-term
disability, and personal accident.
Almost 60 retired and semi-retired business executives, both men
and women, are members of the Council s SCORE ACE chapter. They
volunteer their time to work with small business owners on a one-
to-one basis. During 1978, over 600 small businesses were assisted
under this counseling program. In addition, over 400 men and women
attended the monthly three-hour "Going Into Business" workshops
conducted by the SCORE/ACE counselors.
The Financial Resources Committee involves over a dozen large and
small bank executives, setting up individuals in each bank to
better serve small business and working closely with the SCORE/ACE
counselors. The program also develops a better working relation-
ship with the S�all Business Administration's loan guarantee program,
and the new bank certification program.
The Medical Comanittee is concerned with the overall problems of
health care delivery systems, health care costs, and programs
of I-IMO organizations.
2
The Association of Commercial Clubs Committee includes 16 area business
associations receiving information and assistance through various Council
programs.
The Legislative Committee is concerned with legislation, Federal, State
and local, affecting small business in a number of areas including taxes,
worker's compensation, product liability, energy, regulations, and other
areas.
Other activities include a Speakers Bureau, Communications and Pro�
committee.
The Council has sponsored or co-sponsored over 45 seminars and workshops
for small business and conducts a monthly three-hour workshop for men
and women going into business.
During 1978 over 2,200 small business owners and managers received assis-
tance through one or more of the Council's programs, and each week we
are seeing from 20 to 30 small business owners seeking all types of infor-
mation and assistance through our Ombudsman services.
During the past two years we are seeing an ever-increasing number of
minorities and women seeking assistance through one or more of the Council's
assistance programs. The Council is also providing management assistance
to a variety of non-profit agencies and organizations.
Small business accounts for almost 50 percent of the business in the United
States today. More than 50 percent of the nation's workers depend on it
for a livelihood. Like everyone else, small business also has problems.
Fewer than 15 percent of the 13 million small business enterprises in
the nation belong to business organizations or have formal spokesmen.
Most of them do not have the staff, funds or time to devote toward solv-
ing complex external and internal problems.
The Small Business Council provides leadership, assists in untangling
bureaucratic red tape, and offers the resources of well-informed experienced
business counselors who assist with both general and specific problems rang-
ing from legislative matters to preventive measures for shoplifting and
bad-check writing.
Because the Small Business Council of the Saint Paul Area Chamber of
Commerce is truly an organization for smaller business firms, its goals
and programs are largely determined by the participants themselves.
... . .... .. ... . .. ... ... .. .. .. .... .. .. .. .... .. .. .. .. .. .. .... ... .. . ..... . .. .... .
L. W. Binger - Consultant
Dolores M. Kauth - Program Administrator, SMALL BUSINESS COUNCIL
Saint Paul Area Chamber of Co�nerce (612) 222-5561
�_C'?'�_`� �_:±' ,{.`ii�.7:���` ���t�.�7���..
;= :••�_.�� .
��� �� � .` U:.�'�'�:�.f; U.. rL'':II': C:�L�.� �:�ij��+�r• ��"11���
�. `' � _ t ''�`j' � •
i '� � ::� •t + .
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� •.• � • :
•` .�� .. � f��: Da t o ; �une 18, 7�7p
, •�y, ��'
� � ��ri �'�i �`�� z�'..'—_ �,� �i � i' C� i�t I
i p : �ainr �'c��i Ci i� CoUncii
�i; �} ��;) = C�;I'iiiit�7�'� U�FZNANCE, MANAGEMENT AND PERSONNEL _
RUBY HUNT �i ��QiF�cn, m�r;es fihe rotlo:finr
repori on C. F. � Ordinar�ce -
. (7) � Hesat��'ri�n - � �
' -. - � U�t:2r -
� Th� Fin�nce Committee, at its meeting of June 18, 1979 recommended aoprova7 of
the following: �
� l. Resolution approving 1979-1980 AGreements between City of St: Paul , ISD #65 - -
and the Glaziers Local 1324. � ' �
2. Resolation to transfer $70,037 from Contingent Reserve to Gity Attorney Dept.
- to provide for funding of one additional Lega7 Assistant II, to provide,for
- Worker's� Compensation Claims Examiner. � �
3, Reso7ution establishing �title and class soecifica�tion for Administrative and _ �
Procurement �ssistant in .Grade 14 of the Professional-Administra�ive Group. . _
_ � 4. Resolution establishing title and class specification for Vendor Assistance
� Analyst in Grade 5 of the Professional-Administrative Group. �
.� 5. Ordinance amending interest rate on City of Saint Paul special assessments �
from 6 to 8%.
6. Resolution to transfer $15,000 from 1979 General Fund to Off9ce of Information
and Complaints for'�one additional staff inember and for telephone and office
_ expenses. _ �
7. Resolution to transfer $8,818.18 for budget line item change for District 8
� Planning Council . (Bill Patton will submit before Thursday) .
Sf.�.�'E;.. 1'f' f�I.UO;: �:11\l� I':l:i.L., �sr\� ,`_:��:>C.1 S�".i'�
� i `i i[ti�.�. •
i �
Small Bus�ness Council �'���:�� � r� �
Assistance Programs for Small Business
SAINT PAUL
AREA CHAMBER
OF COMMERCE
SUITE THREE HUNDRED
THE OSBORN BUILDING
SAINT PAUL, MINNESOTA
55102 • PHONE: 222-5561
The SMALL BUSINESS COUNCIL OF THE SAINT PAUL AREA CHAMBER OF
COMMERCE was established altnost five years ago to offer infor-
mation and provide direct assistance to small business owners and
managers. About 140 small business owners are members of the
Council and most of the members serve as chairpersons or members
of one of the Council's 9 committees.
The Council's program and policies are determined by an executive
co�►ittee of 16 men and women, all owners and operators of small
businesses.
The Inventions and Technology Transfer Committee provides general
information and assistance to the inventor and the small business
owner looking for new ideas and products. The Council provides
a world-wide computer service, "Technotec," bringing inventors,
manufacturers, and distributors together, providing a unique tech-
nical informa.tion exchange and marketing service for the general
business coamiunity.
The Insurance Committee provides counsel and assistance to small
business managers and owners covering all areas of employee bene-
fits including health, life insurance, dental, long and short-term
disability, and personal accident.
Almost 60 retired and semi-retired business executives, both men
and women, are members of the Council s SCORE ACE chapter. They
volunteer their time to work with small business owners on a one-
to-one basis. During 1978, over 600 sma11 businesses were assisted
under this counseling program. In addition, over 400 men and women
attended the monthly three-hour "Going Into Business" workshops
conducted by the SCORE/ACE counselors.
The Financial Resources Committee involves over a dozen large and
small bank executives, setting up individuals in each bank to
better serve small business and working closely with the SCORE/ACE
counselors. The program also develops a better working relation-
ship with the S7mal1 Business Administration's loan guarantee program,
and the new bank certification program.
The Medical Com�ittee is concerned with the overall problems of
health care delivery systems, health care costs, and programs
of HMO organizations.
2
The Associ.ation of Commercial Clubs Committee includes 16 area business
associations receiving information and assistance through various Council
programs.
The Legislative Committee is concerned with legislation, Federal, State
and local, affecting small business in a number of areas including taxes,
worker's compensation, product liability, energy, regulations, and other
areas.
Other activities include a Speakers Bureau, Communications and Program
committee.
The Council has sponsored or co-sponsored over 45 seminars and workshops
for small business and conducts a monthly three-hour workshop for men
and women going into business.
During 1978 over 2,200 small business owners and managers received assis-
tance through one or more of the Council's programs, and each week we
are seeing from 20 to 30 small business owners seeking all types of infor-
mation and assistance through our Ombudsman services.
During the past two years we are seeing an ever-increasing number of
minorities and women seeking assistance through one or more of the Council's
assistance programs. The Council is also providing management assistance
to a variety of non-profit agencies and organizations.
Small business accounts for almost 50 percent of the business in the United
States today. More than 50 percent of the nation's workers depend on it
for a livelihood. Like everyone else, small business also has problems.
Fewer than 15 percent of the 13 million small business enterprises in
the nation belong to business organizations or have formal spokesmen.
Most of them do not have the staff, funds or time to devote toward solv-
ing complex external and internal problems.
The Small Business Council provides leadership, assists in untangling
bureaucratic red tape, and offers the resources of well-informed experienced
business counselors who assist with both general and specific problems rang-
ing from legislative matters to preventive measures for shoplifting and
bad-check writing.
Because the Small Business Council of the Saint Paul Area Chamber of
Commerce is truly an organization for smaller business firms, its goals
and programs are largely determined by the participants themselves.
.... ... ..... . ........... . . . . ...... . ... .... .. .. ... . .. .. .. .. ... .. . ...... .. .... .
L. W. Binger - Consultant
Dolores M. Kauth - Program Administrator, SMALL BUSINESS COUNCIL
Saint Paul Area Chamber of Cousnerce (612) 222-5561