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273231 WHITE — CITV CLERK ((.��j(�Jy PINK — FINANCE G I TY OF SA I NT PA IT L ��� �� CANARV — DEPARTMENT COU�ICII = 4, a, BLUE — MAVOR File NO. Council Resolution Presented By Referred To Committee: Date Out of Committee By Date An Administrative Resolution establishing the title and class specification for Vendor Assistance Analyst in the Civil Service Rules. RESOLVED, that the Civil Service Rules be amended in 5ection 6 under the heading "Professional-Administrative" Group by inserting the title of Vendor Assistance Analyst in Grade 5; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended in Section 49 by inserting, in proper alphabetical order, the attached class speci� fication for Vendor Assistance Analyst. Approved: i man Civil Service Commission �G��C:��� COUNCILMEN Requested by Department of: Yeas Nays —�txler PERS ],V O E �z In Favor Hunt —�iue � __ Against BY � Maddox /� Showalter Tedesco JUN 2 8 197g Form pproved b Cit ne Adopted by Council: Date � Certified d b ounc' , c BY By, t�pp d by ;Vlavor: Date � 2 �91 Ap ro ed by Mayor for Subm s i �tb Cou il BY - – — BY ��L��Ep �U L 7 1979 Title of class: ; VENDOR ASSISTAIQCE ANALYST ��'j��s�� 4 DESCRIPTION OF WORK General Statement of Duties: Performs professional work in helping the � city meet its affirmative action purchasing commitments by assisting local businesses, especially small/minority businesses, to improve their participation in local co�aerce; and performs related duties as required. Supervision Received: Works under the genera� supervision of the Purchasing Agent or a unit head. Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class: Prepaxes and disseminates commercial information which will facilitate growth opportunities in the local economy, particularly for small/ minority entrepreneurs. Collects, comp�.les, catalogs, analyzes and stores anformation regar_ding commercial transactions in the local marketplace. Sorts commercial data into xeadily understandable categories and prepares . ,. summary report on available commercial opportunities. Reviews, catalogs and stores information on past city purchases processed � .through the central purchasing office. ..,. .- � � - - � " - - TM'at�hes locai marketplace da�a with the citg's zie�eds for 'goods -and servtces� - -� -•�: '. . •� " - °,'�.� '' _, .,.,`a�d prepares reparts and recamur�ndations to enhance•�city�use of Ioeal� �, ��� , ,.= , vendors, especially sma.11/minority vendors. - -. � � Develops plans to=iTnprov� sma.11/�inority business -par.ti:c+s�atian. ir� city :. . _, . purchasing activities specifically and the local economy generally. Prepares and submits applications for grants to implement and sustain the vendor assistance program. Conducts training programs for vendors and users. Identifies problem/opportunity areas and makes recommendations for small/ minority business expansion. Assists small/minority business to meet government procurement requirements such as bonding, licensing and insurance. Coordinates vendor assistance activities with local associations and governmental units concerned with local commerce. Develops a system of program evaluation and monitors it for results. KNOWLEDGES, SKILLS AND ABILITIES Working knowledge of the functions, programs and goals of the small/ minority procurement effort. Considerable ability to perform research and gather information from reference materials and interview techniques. Working knowledge of community resources relating to program areas. Working knowledge of purchasing methods and procedures. Considerable ability to communicate both verbally and in writing witih persons of varied social and economic backgrounds. � MINIMUM QUALIF.ICATION� College graduation in business administration, economics or a related field; or one year�s experience as a Buyer I or equivalent; or eight years' clerical experience, four years of which must have been as a Clerk III or equivalent involved with purchasing procedures. Title of class: V�TDOR ASSISTANCE ANALYST DESCRIPTION OF WORK ��� "��� General Statement of Duties: Performs professional work in helping the city meet its affirmative action purchasing commitments by assisting , local businesses, especially small/minority businesses, to improve their participation in local commerce; and performs related duties as required. . Supervision Received: Works under the general supervision of the Purchasing Agent or a unit head. Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. PrepaXes and disseminates commercial informa.tion which wi11 facilitate growth opportunities in the local economy, particularly for small/ minority entrepreneurs. Collects, compiles, catalogs, analyzes and stores information regarding commercial transactions in the local marketplace. :Sorts: coaunercial data into readily understandable :categories and prepares � � . summary report on available commercial opportunities. Reviews, catalogs and stores information on past city purchases processed , ,.,..- . �. through the central purchasing 'office. . ,> �-°. . .. ..�;r,�,. _� �_`" � " ' �� ` 'M�.t+�he's 1oca1'marketplace data with -the c�ty's� needs' for goods �and •servic�s� '� ,. ,,. . ..-- ": , "� .- . � ~,,•and prepares reports and recommendat�ons t� enharrce city use nf 'lacal -. �°r' �.�. vendors, especially small/minority vendors. -. h Deveiops-plans:::to �i-nrprove''small/minority busiriess: participa�tion i�n: c�ty •. ,�-. . purchasing activities spec3fically and the local economy generally. Prepares and submits applications for grants to implement and sustain the vendor assistance program. Conducts training programs for vendors and users. Identifies problem/opportunity areas and makes recommendations for small/ minority business expansion. Assists small/minority business to meet government procurement requirements such as bonding, licensing and insurance. Coordinates vendor assistance activities with local associations and governmental units concerned with local commerce. Develops a system of program evaluation and monitors it for results. KNOWLEDGES, SKILLS AND ABILITIES Working knowledge of the functions, programs and goals of the small/ minority procurement effort. Considerable ability to perform research and gather infarmation from reference ma.terials and interview techniques. Working knowledge of community resources relating to program areas. Working knowledge of purchasing methods and procedures. Considerable ability to communicate both verbally and in writing with persons of varied social and economic backgrounds. MINIMUM QUALIFICATIONS College graduation in business administration, economics or a related field; or one year's experience as a Buyer I or equivalent; or eight years� clerical experience, four years of which must have been as a - Clerk III or equivalent involved with purchasing procedures. �'�z`��.�� Vendor Goods and Services Seminars Objectives: 1. to acquaint the small business entrepreneur and/or the minority entrepreneur with company process for bidding on contracts. 2. to encoura�;e business to internally .make a committment to utilize minority entrepreneurs. We are not suggesting that this utilization be a specific set aside program but an ongoing program to allow equal economic participation by small 3�usinesses and minority businesses. 3. to further discuss with appropriate financial concerns the increased availability of dollars for small business and minority business. 4. a written document with �pecific recommendations as a result of our findings in regard to the aforementioned. WHY IS THERE A NEED? There is a need for minorit�es to understand the bidding process(racial and � women) There is di.fficulty for minorities to secure bonding for large projects. Whil� there is extensive construction currently in the city small dollar amounts or no �dollars have gone to minorities(racial). _ There is difficulty in securing financing. We would support the city's plan to increase staffing in regard to maintaining or increasing services that can be provided to strengthen their affirmative action plan and services for s�:all business. i �mall Business Council ���r��.� �' Assistance Programs for Small Business SAINT PAUL AREA CHAMBER OF COMMERCE SUITE THREE HUNDRED . THE OSBORN BUILDING SAINT PAUL, MINNESOTA 55102 • PHONE: 222-5561 The SMALL BUSINESS COUNCIL OF THE SAINT PAUL AREA CHAMBER OF COMMERCE was established almost five years ago to offer infor- mation and provide direct assistance to sma.11 business owners and managers. About 140 small business owners are members of the Council and most of the members serve as chairpersons or members of one of the Council's 9 committees. The Council's program and policies are determined by an executive com�ittee of 16 men and women, all owners and operators of small businesses. The Inventions and Technology Transfer Committee provides general information and assistance to the invenfior and the small business owner looking for new ideas and products. The Council provides a world-wide computer service, "Technotec," bringing inventors, manufacturers, and distributors together, providing a unique tech- nical information exchange and marketing service for the general business community. The Insurance Committee provides counsel and assistance to small business managers and owners covering all areas of employee bene- fits including health, life insurance, dental, long and short-term disability, and personal accident. Almost 60 retired and semi-retired business executives, both men and women, are members of the Council s SCORE ACE chapter. They volunteer their time to work with small business owners on a one- to-one basis. During 1978, over 600 small businesses were assisted under this counseling program. In addition, over 400 men and women attended the monthly three-hour "Going Into Business" workshops conducted by the SCORE/ACE counselors. The Financial Resources Committee involves over a dozen large and small bank executives, setting up individuals in each bank to better serve small business and working closely with the SCORE/ACE counselors. The program also develops a better working relation- ship with the S�all Business Administration's loan guarantee program, and the new bank certification program. The Medical Comanittee is concerned with the overall problems of health care delivery systems, health care costs, and programs of I-IMO organizations. 2 The Association of Commercial Clubs Committee includes 16 area business associations receiving information and assistance through various Council programs. The Legislative Committee is concerned with legislation, Federal, State and local, affecting small business in a number of areas including taxes, worker's compensation, product liability, energy, regulations, and other areas. Other activities include a Speakers Bureau, Communications and Pro� committee. The Council has sponsored or co-sponsored over 45 seminars and workshops for small business and conducts a monthly three-hour workshop for men and women going into business. During 1978 over 2,200 small business owners and managers received assis- tance through one or more of the Council's programs, and each week we are seeing from 20 to 30 small business owners seeking all types of infor- mation and assistance through our Ombudsman services. During the past two years we are seeing an ever-increasing number of minorities and women seeking assistance through one or more of the Council's assistance programs. The Council is also providing management assistance to a variety of non-profit agencies and organizations. Small business accounts for almost 50 percent of the business in the United States today. More than 50 percent of the nation's workers depend on it for a livelihood. Like everyone else, small business also has problems. Fewer than 15 percent of the 13 million small business enterprises in the nation belong to business organizations or have formal spokesmen. Most of them do not have the staff, funds or time to devote toward solv- ing complex external and internal problems. The Small Business Council provides leadership, assists in untangling bureaucratic red tape, and offers the resources of well-informed experienced business counselors who assist with both general and specific problems rang- ing from legislative matters to preventive measures for shoplifting and bad-check writing. Because the Small Business Council of the Saint Paul Area Chamber of Commerce is truly an organization for smaller business firms, its goals and programs are largely determined by the participants themselves. ... . .... .. ... . .. ... ... .. .. .. .... .. .. .. .... .. .. .. .. .. .. .... ... .. . ..... . .. .... . L. W. Binger - Consultant Dolores M. Kauth - Program Administrator, SMALL BUSINESS COUNCIL Saint Paul Area Chamber of Co�nerce (612) 222-5561 �_C'?'�_`� �_:±' ,{.`ii�.7:���` ���t�.�7���.. ;= :••�_.�� . ��� �� � .` U:.�'�'�:�.f; U.. rL'':II': C:�L�.� �:�ij��+�r• ��"11��� �. `' � _ t ''�`j' � • i '� � ::� •t + . �:.i -•. : 1'=� � •.• � • : •` .�� .. � f��: Da t o ; �une 18, 7�7p , •�y, ��' � � ��ri �'�i �`�� z�'..'—_ �,� �i � i' C� i�t I i p : �ainr �'c��i Ci i� CoUncii �i; �} ��;) = C�;I'iiiit�7�'� U�FZNANCE, MANAGEMENT AND PERSONNEL _ RUBY HUNT �i ��QiF�cn, m�r;es fihe rotlo:finr repori on C. F. � Ordinar�ce - . (7) � Hesat��'ri�n - � � ' -. - � U�t:2r - � Th� Fin�nce Committee, at its meeting of June 18, 1979 recommended aoprova7 of the following: � � l. Resolution approving 1979-1980 AGreements between City of St: Paul , ISD #65 - - and the Glaziers Local 1324. � ' � 2. Resolation to transfer $70,037 from Contingent Reserve to Gity Attorney Dept. - to provide for funding of one additional Lega7 Assistant II, to provide,for - Worker's� Compensation Claims Examiner. � � 3, Reso7ution establishing �title and class soecifica�tion for Administrative and _ � Procurement �ssistant in .Grade 14 of the Professional-Administra�ive Group. . _ _ � 4. Resolution establishing title and class specification for Vendor Assistance � Analyst in Grade 5 of the Professional-Administrative Group. � .� 5. Ordinance amending interest rate on City of Saint Paul special assessments � from 6 to 8%. 6. Resolution to transfer $15,000 from 1979 General Fund to Off9ce of Information and Complaints for'�one additional staff inember and for telephone and office _ expenses. _ � 7. Resolution to transfer $8,818.18 for budget line item change for District 8 � Planning Council . (Bill Patton will submit before Thursday) . Sf.�.�'E;.. 1'f' f�I.UO;: �:11\l� I':l:i.L., �sr\� ,`_:��:>C.1 S�".i'� � i `i i[ti�.�. • i � Small Bus�ness Council �'���:�� � r� � Assistance Programs for Small Business SAINT PAUL AREA CHAMBER OF COMMERCE SUITE THREE HUNDRED THE OSBORN BUILDING SAINT PAUL, MINNESOTA 55102 • PHONE: 222-5561 The SMALL BUSINESS COUNCIL OF THE SAINT PAUL AREA CHAMBER OF COMMERCE was established altnost five years ago to offer infor- mation and provide direct assistance to small business owners and managers. About 140 small business owners are members of the Council and most of the members serve as chairpersons or members of one of the Council's 9 committees. The Council's program and policies are determined by an executive co�►ittee of 16 men and women, all owners and operators of small businesses. The Inventions and Technology Transfer Committee provides general information and assistance to the inventor and the small business owner looking for new ideas and products. The Council provides a world-wide computer service, "Technotec," bringing inventors, manufacturers, and distributors together, providing a unique tech- nical informa.tion exchange and marketing service for the general business coamiunity. The Insurance Committee provides counsel and assistance to small business managers and owners covering all areas of employee bene- fits including health, life insurance, dental, long and short-term disability, and personal accident. Almost 60 retired and semi-retired business executives, both men and women, are members of the Council s SCORE ACE chapter. They volunteer their time to work with small business owners on a one- to-one basis. During 1978, over 600 sma11 businesses were assisted under this counseling program. In addition, over 400 men and women attended the monthly three-hour "Going Into Business" workshops conducted by the SCORE/ACE counselors. The Financial Resources Committee involves over a dozen large and small bank executives, setting up individuals in each bank to better serve small business and working closely with the SCORE/ACE counselors. The program also develops a better working relation- ship with the S7mal1 Business Administration's loan guarantee program, and the new bank certification program. The Medical Com�ittee is concerned with the overall problems of health care delivery systems, health care costs, and programs of HMO organizations. 2 The Associ.ation of Commercial Clubs Committee includes 16 area business associations receiving information and assistance through various Council programs. The Legislative Committee is concerned with legislation, Federal, State and local, affecting small business in a number of areas including taxes, worker's compensation, product liability, energy, regulations, and other areas. Other activities include a Speakers Bureau, Communications and Program committee. The Council has sponsored or co-sponsored over 45 seminars and workshops for small business and conducts a monthly three-hour workshop for men and women going into business. During 1978 over 2,200 small business owners and managers received assis- tance through one or more of the Council's programs, and each week we are seeing from 20 to 30 small business owners seeking all types of infor- mation and assistance through our Ombudsman services. During the past two years we are seeing an ever-increasing number of minorities and women seeking assistance through one or more of the Council's assistance programs. The Council is also providing management assistance to a variety of non-profit agencies and organizations. Small business accounts for almost 50 percent of the business in the United States today. More than 50 percent of the nation's workers depend on it for a livelihood. Like everyone else, small business also has problems. Fewer than 15 percent of the 13 million small business enterprises in the nation belong to business organizations or have formal spokesmen. Most of them do not have the staff, funds or time to devote toward solv- ing complex external and internal problems. The Small Business Council provides leadership, assists in untangling bureaucratic red tape, and offers the resources of well-informed experienced business counselors who assist with both general and specific problems rang- ing from legislative matters to preventive measures for shoplifting and bad-check writing. Because the Small Business Council of the Saint Paul Area Chamber of Commerce is truly an organization for smaller business firms, its goals and programs are largely determined by the participants themselves. .... ... ..... . ........... . . . . ...... . ... .... .. .. ... . .. .. .. .. ... .. . ...... .. .... . L. W. Binger - Consultant Dolores M. Kauth - Program Administrator, SMALL BUSINESS COUNCIL Saint Paul Area Chamber of Cousnerce (612) 222-5561