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273024 NiHITE - CiTV CIERK � PINK - FINANCE G I TY O F SA I NT PA LT L Council ��.��.�p�� � CANARV - OEPARTMENT � BLUE - MAVOR File NO. ouncil Resolution Presented By Referred To Committee: Date Out of Committee By Date An Administrative Resolution establishing the title and class specification for Disbursement Auditing Clerk--Schools in the Civil Service Rules. RESOLVED, that the Civil Service Rules be amended in Section 6 under the heading "Clerical" Group, by inserting the title of Disbursement Auditing Clerk--5chools in Grade 30; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended in Section 49 by inserting, in proper alphabetical order, th.e attached class specification for Disbursement Auditing Clerk--Schools. Approved: ,���� � `' " � Chairman Civil 5ervice Com ission COUNCILMEIV Requested by Department of: Yeas Nays �r—� PERSONNEL FF E �� [n Favor Hunt � Levine __ Against BY Maddox Showalter Adopted by�cil: Date � 2 4 1979 Form d by City rne , � � Certifie assed ouncil Secret�ry BY B MAY i� A�pprove b 14avor: Dat _ Ap v d by Mayor for S issi n Council By _ _ B lUW.�ft� JU N 2 197 Title of c2ass: 5� 2'�:�>��� �: DISBURSEMENT AUDITING CLERK—SCHOOLS DESCRIPTION OF WORK: General Statement of Duties: Acts as a lead worker in auditing a variety - of payment instruments for the disbursement of school district funds; and perforcns related duties as required. Supervision Received: Works under the ge�eral technical and administrative supervision of an accountant or a division or unit head. Supervision Exercised: Exercises within a unit close technical supervision directly over clerical workers as assigned. TYPICAL DUTIES PERFORMID The listed examples may not include all duties performed by all positions in this class. Audits and verifies payment instruments including purchase orders, contract claims, contract estimates, miscellaneous claims, travel claims, pay vouchers and inter-departmental transfers for proper preparation and compliance with specifications and legal requirements. Audits checks received from data processing and typed manually for correct number, amount, name and address. Supervises the preparation of payroll deduction checks reflecting the totals to be disbursed to the consignees. Withholds employee checks for encumbrances including garnishments, executions, income tax liens and assignments; notifies affected employees; prepares split checks to satisfy employee obligation when neces5ary. Maintains file of authorized signa.tures, agreements, contracts and other documents necessary to audits. Advises divisions within the School District of improper purchasing practices, necessary sesolutions, administrative orders, agreement or contract additions, incomplete invoices or other discrepancies. Assists in the development and utilization of new disbursement practices and . procedures in accordance with administrative guidelines. Assists in scheduling disbursements to obtain maximum use of funds consistent with accepted business practice. Responds to vendor inquiries regarding disbursements and to School District personnel regarding procedures and practices. � KNOWLEDGES, SKILLS AND ABILITIES Worki.ng knowledge of general accounting procedures and practices. Working knowledge of laws, statutes and resolutions that affect the financial disbursement function. Working ability to read and interpret contract agreement Ianguage. Considerable knowledge of modern office practices and procedures. Working ability to make arithmetic computations by hand or using a calculator. Working ability to operate modern office equipment. Working ability to deal tactfully and efficiently with the general public, vendors, departments and staff personnel. MINIMUM QUALIFICATIONS Eight years� clerical experience, at least two years of which must have been as a Bank Clerk, Accounting Clerk I, Accounting Clerk II or � Auditing Clerk I; or four years' as a Clerk III engaged in auditing work as a primary duty or equivalent experience. . --_�'\ �i%_C'�'�c.� i)r�` ����.���' _��'�.�.i��_. . � ��:�� � �% l:�� ��� o�����•:��r o� �:r i�: c::rt�r co��crr, � '. r' �'•� �-� •:�'' ;' �� ;� :.-..' f i , �:�� i:_ �:l �::f - `��`.� �,��� � ,;���f Date : May 14, 1979 .:�% � � i�i �'!; �i � �. � �i i:._ t��- '� i � � 4 : �oi�� �'uut Ci i� Co�nciI -- . �i� Q �,`� = C O�iil l�7�� O i l FINANCE, P1AP�AGEMENT AP�D PERSOPdNEL . RUBY HUNT , c�aiFina�, mc�kes fihe ToEtc.^�ing repor� on C. F. � Ordinance � �9� [� P.esoi�'rion . . � '. . . - � O'rh er . - i �} �� ' . = - . The Finance Committee, at their meeting of May 14, 1979, recommended approval of � the followin.g: 1 .� Resolution amending Salary PTan and Rates of Compensation resolution to increase . rates of pay for Senior Pool Attendant and Swimming Pool Su�ervisor. � � 2. Resolution amending Salary Plan and Rates of Compensation Resolution to increase rates of pay for Life Guard, Life Guard (Indoor Pool ) and Water Safety Instru�tor. 3. Resolution amending SalarS< Plan and Rates of Compensation resolutian to increase rates of pay for �Recreation Aide and Recreation Leader I. 4. Resolution �to change title of [�latchman I to Security Officer to indicate both men and women may apply and to revise the minimum age requirement to conform • � � with present practice. � � 5. Resolution to reorganize and simplify the Civil Service Rules. - 6. Resolution revising minimum qualifications in class specifications for Technician -II level nositions for which exoerience in any of the titles will qualify for examin- ation in others. . 7. Resolution establishing title o.f Disbursement Auditing Clerk-Schools in Grade 30 - of .Clerical occupational group in the gradeldivision. Also es.tablishes class sp2c- ification for the ne� ti.tle. . � 8. Resolution creating title and specifications for Workers ' Compensation Clerk in Grade 19 of the Clerical Occupational t�rouo. 9. Resolution transferring $62,599.60 in 1977 CTB funds from projects H!here they are not needed �o the Oiled Street Repaving Program where they are needed. � 1 � iG�I..L SG�'E:�TI-: F1..00: S.'11\T P_1L�"E., 1I��\�S��.1 5�?�2 . . . . , . . . � . . . ... .� . . .. ' � Do not tietach this memt�+�ndum frortt the � � reso�ution so that th�s fn#orm�ition wiN be �ltable to the Clty Counc�i. � . �� � EXI'LANATION OF A�ITN�$T�ATIVE 'ORDERS RESOLUTIO S, Ac�U TNA1�t�S5 �_..,._..._�,..�,� ,�.��..� ':� . � � � � � � �� ��� � Date: April 16; 19?9 �,� "" ' '� � :IA �. � � .�. �. � � T0: M1�YC1R G�SG� LATII�R MAY 4 �9?9 � FR: Pereoanel Office $ �11'YIJ!�`�'�' . i; �: RS: Besc�lr�tiou for submisaion to City Couizcil '� /��ON RB�Q�IESTS�D , , _ We rseo�►d your �PProval and aubatiseioa of this Resoltttipa to L•b+e Citg Cc�►�i1. , , . � � , , _ q PUAPOSE AND_�tATIQi�AI.B FOIt T�S ACTIQNs .._.,._.._. - ..�� Th�.$'Resolution es�tablishe8 the title of Disbursem:eat A�.,d��g C�er�C--Schoe�� " ": ,_�`� ` in Grade 30 of the Clerical occupational grn�p ia i#e gra.d� d�.�i;sion. It _ also e�ablishes a class specification for the a�w i�ie. : The bi-vveekly sa].ary range for Grade 30 is sho�: b�io�v: . � . �q g C D E F' Lfl-yr. 15-yr. ' 2a=yr. 25�-��• , 530.24 -554.03 579.40 608.48 636.49 66b. 10 684.60 704. 16 713.bfi� . ?�3;�,;; $1�, 839.00 a,�a11Y $���$7��4� _ , `x , �-: : ., , _ ATT�S: � _ ,�...�-.- Re�olution aad copy for the C i�ty Cle rk. ; ,, : � ,.