00-918� O�I�i�AL
Presented By
Referred To
Council File # GQ� Q�g
Green Sheet # 107127
�
committee :
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WI3EREA5, the City of Saint Paui Office of Human Resources provides
for the operation of the ciry government for the City of Saint Paul; and, �
WI�REAS, the City has an immediate aud continuous need for
temporary employment services for the City on an as-needed basis; a�
for job placements
to provide short term
WHEREAS, the positions for which the Gity has a reoccurri�g need far temporary services are: Basic
Clerical—with emphasis on general office duties, Advanced Cle�acal—with emphasis on computer skills,
Accounting, Advanced Accounting, Maintenance, Computer rogramming, Network Services—technical
support, Basic Technical—with emphasis on general suppo �, Advanced Technical—with emphasis on analysis
progratmning, network services, database management, �aid project management; and,
WHEREAS, the City's policy is to fill these p itions with qualified individuals who are on the
existing Civil Service lists; and,
WHEREAS, when a relevant Civil S ce list is e�austed, the City needs other resources to provide
short term temporary employment services, ch as provided by temporary employment agencies;
WHEREAS, the City does not ha ` and cannot reasonably develop, on a timely basis, the capacity to
meet the need for short term tempor services or fill sudden vacancies; and
WHEREAS, currently the ffice of Human Resources does not have the resources nor is it
structured to facilitate the needs " City departments for short term temporary workers; and
WHEREAS, when a
Human Resources staff inv
temporary employ and thi i:
the Office of Human Re ur�
limited duration; and,
RESOLUTION
CITY OF SAINT PAUL, M
�ty department has a temporary need, for each individual request, the Office of
igates alternatives and works with the requesting department to find a suitable
a time consuming and cumbersome process for the requesring department and
es and can be problemat6ic when a vacancy or need occurs suddenly or is of
WFIEREA , for the above reasons, the Office of Human Resources, on behalf of the City of Saint
Paul, needs to re 'sition two-yeaz master conttacts with temporary employment agencies to provide such
services in an o anized, timely fashion for temporary needs as they occur in City departments that cannot be
reasanably fii d using current City policies; and,
�EREAS, such two-year master contracts would be useful and fill an important need for the
orderly ctioning of the City; and,
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��lGINAL
WHER.EAS, Section 86.11 of the Saint Paul Administrative Code requires that a11 managed
compefifion contracts be expressly authorized by the City by resolution; now, therefore be it
Oo -q�Q�
RESOLVED, that the City Council supports the Office of Human Resources efforts t eet City
departmenYs needs for short term temporary workers and authorizes the Office of Human R ources to work
through the Division of contract and Analysis Services to establish rivo-year contracts fo uch services with
outside vendors.
�1' �
. ,�h�� �'
�. `n ��,�
�
Requested by Department of:
Adopted by Co cil
Adoption C tifiec
By:
Approved by Mayor:
By:
. Date
by Council Secretary
Date
Office of Human Resources and
Technoloav & Manaqement Services-Contract
& Anal �sis rvices ^ �
G �TCt�{
By : ��
Form Apqr ed by City Attorney
�
B � �
Approved by Mayor for mission to
Coun
�Y= \ '���'e�"!Gf/fi�--�
oo- q 1$
Human Resources &
Robetson 6-6471 or LInda
����
f''
TOTAL � OF SIGNATURE PAGES t
GREEN SHEET
No 107127
� cv�x�r o�oie� � ancouxea
�i
� " �
CIIYATIMIlY r CrtYC{i11K
o,��,�� ❑.�,�
� w��,��, ❑
(CLIP ALL LOCATIONS FOR SIGNATURE)
Adopt attached resolution granting a waiver so that the Office of Human Resources and the -.
Division of Contract and Analysis Services can establish master contracts for certain
temporary staff positions.
PIANNMG COMMISSION
CIB GOMMIITEE
CIVIL SERVICE COMMISSION
Hae thie G�m� eem Morked under a eon6act for thie depar6nant�
YES NO
Hes Mis P�rm evm been e c�1' emDbyce9
YES 1�
Does Mis persa�lfirm pmsess a sldll not namallypossessea by am curtent cRy employeel
YE3 NO
Itthk petsoMem a te[qeled veMOR
YES HQ
Human REsources has regularly worked with Contzact services staff to establish master contrac
with temporary agencies to help meet the City`s temporary staffing needs in the past. Such
contracts now fall underneath the City's recently adopted ordinance related to outsourcing of
services. Staff are requesCing a waiver pursuant to this ordinance.
IF
The City has needs for temporary staff that cannot be accomodated through the City's normal
Civil seroice hiring process. Past practice has been to contract with agencies who provide
temporary staff. Adoption of this ordinance will allow the City to continue to meet
temporary staffing needs as it has in the past.
Will make it difficult for Human Resources to respond to the temporary staffing needs of
0
coarmEVenuE euo�s�o (urta.e on� rES No NA
SOURCE Departments fund individual temp neeyj�,
'NFORWTON (DfPWNj .
�.� �,�£+?�TL�? �',8t1�B�
�
SEP 2 � 20��
�
C;i`Tl' ATTOR�OIEY
✓
���.��
���
C � o �.��o�J
� a���
0�-9 � �
* A contracted employee shall not be assigned to fill a position
if an eligible list is available £o= the title or a comparable
title is available for the classiEication assigned to the
position to be filled.
* Be£ore identifying a position for contracting, the Employer
shall post the vacancy as provided in Civil Service Rules and
Collective Bargaining Agreements.
* Once a position has been identified Por possible assignment
to a contract employee, the bargaining unit representing the
position shall be notified. Such notification shall be made
no less than 20 days before a position is to be filled by a
contracted woxker.
* A contracted employee shall fill no position for more than 6
months.
* If a position is expected to last more than six months, a Civi1
Service Exam will be given and scored by the end of the fifth
month.A cexti£ied employee would than replace the contract
employee at the end o£ the sixth month.
* In order to limit possible disputes and to enable more ef£ective
filling of vacancies, Union and Employer representatives shall
meetand establish criteria used in determining appropriate use of
contracted workers.
* In addition, interested Unions and their representatives shall
meet with representatives of the City to develop alternatives to
contracting out that would improve the City`s ability to recruit
and retain employees. Any agreed upon alternatives would be`
recommended to the City Council no later than June 1, 2001.
* The practice of hiring temporary Building Trades workers from the
hiring ha11s will continue and not be affected by any waiving o£
the MANAGED COMPETITION ORDZNANCE.
I
� O�I�i�AL
Presented By
Referred To
Council File # GQ� Q�g
Green Sheet # 107127
�
committee :
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ZS
?6
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'.8
9
0
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3
}
WI3EREA5, the City of Saint Paui Office of Human Resources provides
for the operation of the ciry government for the City of Saint Paul; and, �
WI�REAS, the City has an immediate aud continuous need for
temporary employment services for the City on an as-needed basis; a�
for job placements
to provide short term
WHEREAS, the positions for which the Gity has a reoccurri�g need far temporary services are: Basic
Clerical—with emphasis on general office duties, Advanced Cle�acal—with emphasis on computer skills,
Accounting, Advanced Accounting, Maintenance, Computer rogramming, Network Services—technical
support, Basic Technical—with emphasis on general suppo �, Advanced Technical—with emphasis on analysis
progratmning, network services, database management, �aid project management; and,
WHEREAS, the City's policy is to fill these p itions with qualified individuals who are on the
existing Civil Service lists; and,
WHEREAS, when a relevant Civil S ce list is e�austed, the City needs other resources to provide
short term temporary employment services, ch as provided by temporary employment agencies;
WHEREAS, the City does not ha ` and cannot reasonably develop, on a timely basis, the capacity to
meet the need for short term tempor services or fill sudden vacancies; and
WHEREAS, currently the ffice of Human Resources does not have the resources nor is it
structured to facilitate the needs " City departments for short term temporary workers; and
WHEREAS, when a
Human Resources staff inv
temporary employ and thi i:
the Office of Human Re ur�
limited duration; and,
RESOLUTION
CITY OF SAINT PAUL, M
�ty department has a temporary need, for each individual request, the Office of
igates alternatives and works with the requesting department to find a suitable
a time consuming and cumbersome process for the requesring department and
es and can be problemat6ic when a vacancy or need occurs suddenly or is of
WFIEREA , for the above reasons, the Office of Human Resources, on behalf of the City of Saint
Paul, needs to re 'sition two-yeaz master conttacts with temporary employment agencies to provide such
services in an o anized, timely fashion for temporary needs as they occur in City departments that cannot be
reasanably fii d using current City policies; and,
�EREAS, such two-year master contracts would be useful and fill an important need for the
orderly ctioning of the City; and,
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41
42
43
44
45
46
�7
�8
F9
t�
ij
2
3
4
5
6
��lGINAL
WHER.EAS, Section 86.11 of the Saint Paul Administrative Code requires that a11 managed
compefifion contracts be expressly authorized by the City by resolution; now, therefore be it
Oo -q�Q�
RESOLVED, that the City Council supports the Office of Human Resources efforts t eet City
departmenYs needs for short term temporary workers and authorizes the Office of Human R ources to work
through the Division of contract and Analysis Services to establish rivo-year contracts fo uch services with
outside vendors.
�1' �
. ,�h�� �'
�. `n ��,�
�
Requested by Department of:
Adopted by Co cil
Adoption C tifiec
By:
Approved by Mayor:
By:
. Date
by Council Secretary
Date
Office of Human Resources and
Technoloav & Manaqement Services-Contract
& Anal �sis rvices ^ �
G �TCt�{
By : ��
Form Apqr ed by City Attorney
�
B � �
Approved by Mayor for mission to
Coun
�Y= \ '���'e�"!Gf/fi�--�
oo- q 1$
Human Resources &
Robetson 6-6471 or LInda
����
f''
TOTAL � OF SIGNATURE PAGES t
GREEN SHEET
No 107127
� cv�x�r o�oie� � ancouxea
�i
� " �
CIIYATIMIlY r CrtYC{i11K
o,��,�� ❑.�,�
� w��,��, ❑
(CLIP ALL LOCATIONS FOR SIGNATURE)
Adopt attached resolution granting a waiver so that the Office of Human Resources and the -.
Division of Contract and Analysis Services can establish master contracts for certain
temporary staff positions.
PIANNMG COMMISSION
CIB GOMMIITEE
CIVIL SERVICE COMMISSION
Hae thie G�m� eem Morked under a eon6act for thie depar6nant�
YES NO
Hes Mis P�rm evm been e c�1' emDbyce9
YES 1�
Does Mis persa�lfirm pmsess a sldll not namallypossessea by am curtent cRy employeel
YE3 NO
Itthk petsoMem a te[qeled veMOR
YES HQ
Human REsources has regularly worked with Contzact services staff to establish master contrac
with temporary agencies to help meet the City`s temporary staffing needs in the past. Such
contracts now fall underneath the City's recently adopted ordinance related to outsourcing of
services. Staff are requesCing a waiver pursuant to this ordinance.
IF
The City has needs for temporary staff that cannot be accomodated through the City's normal
Civil seroice hiring process. Past practice has been to contract with agencies who provide
temporary staff. Adoption of this ordinance will allow the City to continue to meet
temporary staffing needs as it has in the past.
Will make it difficult for Human Resources to respond to the temporary staffing needs of
0
coarmEVenuE euo�s�o (urta.e on� rES No NA
SOURCE Departments fund individual temp neeyj�,
'NFORWTON (DfPWNj .
�.� �,�£+?�TL�? �',8t1�B�
�
SEP 2 � 20��
�
C;i`Tl' ATTOR�OIEY
✓
���.��
���
C � o �.��o�J
� a���
0�-9 � �
* A contracted employee shall not be assigned to fill a position
if an eligible list is available £o= the title or a comparable
title is available for the classiEication assigned to the
position to be filled.
* Be£ore identifying a position for contracting, the Employer
shall post the vacancy as provided in Civil Service Rules and
Collective Bargaining Agreements.
* Once a position has been identified Por possible assignment
to a contract employee, the bargaining unit representing the
position shall be notified. Such notification shall be made
no less than 20 days before a position is to be filled by a
contracted woxker.
* A contracted employee shall fill no position for more than 6
months.
* If a position is expected to last more than six months, a Civi1
Service Exam will be given and scored by the end of the fifth
month.A cexti£ied employee would than replace the contract
employee at the end o£ the sixth month.
* In order to limit possible disputes and to enable more ef£ective
filling of vacancies, Union and Employer representatives shall
meetand establish criteria used in determining appropriate use of
contracted workers.
* In addition, interested Unions and their representatives shall
meet with representatives of the City to develop alternatives to
contracting out that would improve the City`s ability to recruit
and retain employees. Any agreed upon alternatives would be`
recommended to the City Council no later than June 1, 2001.
* The practice of hiring temporary Building Trades workers from the
hiring ha11s will continue and not be affected by any waiving o£
the MANAGED COMPETITION ORDZNANCE.
I
� O�I�i�AL
Presented By
Referred To
Council File # GQ� Q�g
Green Sheet # 107127
�
committee :
3�
1
2
3
4
5
6
7
8
4
10
11
12
13
14
15
16
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18
19
zo
21
22
23
24
ZS
?6
�7
'.8
9
0
1
�
3
}
WI3EREA5, the City of Saint Paui Office of Human Resources provides
for the operation of the ciry government for the City of Saint Paul; and, �
WI�REAS, the City has an immediate aud continuous need for
temporary employment services for the City on an as-needed basis; a�
for job placements
to provide short term
WHEREAS, the positions for which the Gity has a reoccurri�g need far temporary services are: Basic
Clerical—with emphasis on general office duties, Advanced Cle�acal—with emphasis on computer skills,
Accounting, Advanced Accounting, Maintenance, Computer rogramming, Network Services—technical
support, Basic Technical—with emphasis on general suppo �, Advanced Technical—with emphasis on analysis
progratmning, network services, database management, �aid project management; and,
WHEREAS, the City's policy is to fill these p itions with qualified individuals who are on the
existing Civil Service lists; and,
WHEREAS, when a relevant Civil S ce list is e�austed, the City needs other resources to provide
short term temporary employment services, ch as provided by temporary employment agencies;
WHEREAS, the City does not ha ` and cannot reasonably develop, on a timely basis, the capacity to
meet the need for short term tempor services or fill sudden vacancies; and
WHEREAS, currently the ffice of Human Resources does not have the resources nor is it
structured to facilitate the needs " City departments for short term temporary workers; and
WHEREAS, when a
Human Resources staff inv
temporary employ and thi i:
the Office of Human Re ur�
limited duration; and,
RESOLUTION
CITY OF SAINT PAUL, M
�ty department has a temporary need, for each individual request, the Office of
igates alternatives and works with the requesting department to find a suitable
a time consuming and cumbersome process for the requesring department and
es and can be problemat6ic when a vacancy or need occurs suddenly or is of
WFIEREA , for the above reasons, the Office of Human Resources, on behalf of the City of Saint
Paul, needs to re 'sition two-yeaz master conttacts with temporary employment agencies to provide such
services in an o anized, timely fashion for temporary needs as they occur in City departments that cannot be
reasanably fii d using current City policies; and,
�EREAS, such two-year master contracts would be useful and fill an important need for the
orderly ctioning of the City; and,
i
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3
4
5
6
7
8
9
16
11
l2
l3
14
15
16
��
�g
�9
2�
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24
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26
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28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
�7
�8
F9
t�
ij
2
3
4
5
6
��lGINAL
WHER.EAS, Section 86.11 of the Saint Paul Administrative Code requires that a11 managed
compefifion contracts be expressly authorized by the City by resolution; now, therefore be it
Oo -q�Q�
RESOLVED, that the City Council supports the Office of Human Resources efforts t eet City
departmenYs needs for short term temporary workers and authorizes the Office of Human R ources to work
through the Division of contract and Analysis Services to establish rivo-year contracts fo uch services with
outside vendors.
�1' �
. ,�h�� �'
�. `n ��,�
�
Requested by Department of:
Adopted by Co cil
Adoption C tifiec
By:
Approved by Mayor:
By:
. Date
by Council Secretary
Date
Office of Human Resources and
Technoloav & Manaqement Services-Contract
& Anal �sis rvices ^ �
G �TCt�{
By : ��
Form Apqr ed by City Attorney
�
B � �
Approved by Mayor for mission to
Coun
�Y= \ '���'e�"!Gf/fi�--�
oo- q 1$
Human Resources &
Robetson 6-6471 or LInda
����
f''
TOTAL � OF SIGNATURE PAGES t
GREEN SHEET
No 107127
� cv�x�r o�oie� � ancouxea
�i
� " �
CIIYATIMIlY r CrtYC{i11K
o,��,�� ❑.�,�
� w��,��, ❑
(CLIP ALL LOCATIONS FOR SIGNATURE)
Adopt attached resolution granting a waiver so that the Office of Human Resources and the -.
Division of Contract and Analysis Services can establish master contracts for certain
temporary staff positions.
PIANNMG COMMISSION
CIB GOMMIITEE
CIVIL SERVICE COMMISSION
Hae thie G�m� eem Morked under a eon6act for thie depar6nant�
YES NO
Hes Mis P�rm evm been e c�1' emDbyce9
YES 1�
Does Mis persa�lfirm pmsess a sldll not namallypossessea by am curtent cRy employeel
YE3 NO
Itthk petsoMem a te[qeled veMOR
YES HQ
Human REsources has regularly worked with Contzact services staff to establish master contrac
with temporary agencies to help meet the City`s temporary staffing needs in the past. Such
contracts now fall underneath the City's recently adopted ordinance related to outsourcing of
services. Staff are requesCing a waiver pursuant to this ordinance.
IF
The City has needs for temporary staff that cannot be accomodated through the City's normal
Civil seroice hiring process. Past practice has been to contract with agencies who provide
temporary staff. Adoption of this ordinance will allow the City to continue to meet
temporary staffing needs as it has in the past.
Will make it difficult for Human Resources to respond to the temporary staffing needs of
0
coarmEVenuE euo�s�o (urta.e on� rES No NA
SOURCE Departments fund individual temp neeyj�,
'NFORWTON (DfPWNj .
�.� �,�£+?�TL�? �',8t1�B�
�
SEP 2 � 20��
�
C;i`Tl' ATTOR�OIEY
✓
���.��
���
C � o �.��o�J
� a���
0�-9 � �
* A contracted employee shall not be assigned to fill a position
if an eligible list is available £o= the title or a comparable
title is available for the classiEication assigned to the
position to be filled.
* Be£ore identifying a position for contracting, the Employer
shall post the vacancy as provided in Civil Service Rules and
Collective Bargaining Agreements.
* Once a position has been identified Por possible assignment
to a contract employee, the bargaining unit representing the
position shall be notified. Such notification shall be made
no less than 20 days before a position is to be filled by a
contracted woxker.
* A contracted employee shall fill no position for more than 6
months.
* If a position is expected to last more than six months, a Civi1
Service Exam will be given and scored by the end of the fifth
month.A cexti£ied employee would than replace the contract
employee at the end o£ the sixth month.
* In order to limit possible disputes and to enable more ef£ective
filling of vacancies, Union and Employer representatives shall
meetand establish criteria used in determining appropriate use of
contracted workers.
* In addition, interested Unions and their representatives shall
meet with representatives of the City to develop alternatives to
contracting out that would improve the City`s ability to recruit
and retain employees. Any agreed upon alternatives would be`
recommended to the City Council no later than June 1, 2001.
* The practice of hiring temporary Building Trades workers from the
hiring ha11s will continue and not be affected by any waiving o£
the MANAGED COMPETITION ORDZNANCE.
I