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273937 WHITE - CITV CLERK COUIICII �-1��� PINK - FINANCE �ITY OF SAINT PAUL CANARV - OEPARTMENT •O BLUE - MAVOR File NO• y Council Resolution Presented By Referred To Committee: Date Out of Committee By Date An Administrative Resolution establishing new titles and class specifications in the Civil Service Rules. RE50LVED, that the Civil Service Rules be amended in Section 3. J. (Professional-Administrative Non-Supervisors Group) by placing a star (�) before the title of Information Specialist in Grade 5, and by adding at the bottom of the page the following statement: "This title is abolished except as to present incumbents. "; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended in Section 3. J. (Professional-Administrative Non-Supervisors Group) by in- se rting the title of Public Information Specialist I in Grade 3 and the title of Public Information Specialist II in Grade 7; and be it FINALLY RESOLVED, that the Civil Service Rules be further amended in Section 32 by striking out the class specification for Information Specialist and by inserting, in proper alphabetical order, the attached specifications for the new titles of Public Information Specialist I and Public Information Specialist II. Approved: Chairman, Civil vic ommission L COUNCILMEN Requested by Department of: Yeas Nays �C�X McMahon PERSONNEL O y� � [n Favor Hunt Levine � __ Against BY , Madd / walter Tedesco �CT 2 5 1979 Form Ap roved by i ney opted hy Counci Date � Certified P� -ed .il Se�tary BY � i ' QCT `��, 6 �979 Ap ov by Mayor for S ion to Council t� rov by iV(avor: — BY – — B —_ Pi�3i.lSHE� N OV 3 1979 ' Title of class: PUBLIC INFORMATION SPECIALIST I '�'���T'�� DESCRIPTION OF WORK General Statement of Duties: Performs entry level professional work de- veloping promotional and educational materials and conducting public relations programs; and performs related duties as required. Supervision Received: Works under the close supervision.of a unit supervisor or division or department head. � Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Researches, writes, edits and arranges for the distribution of news releases, publications and special articles and provides liaison with news media during routine news coverage. Researches, writes and edits newsletters and internal communications; prepares division or department educational or promotional brochures and literature. Prepares and assembles audio-visual materials including photographs, slides, tapes, movies, graphs, maps and charts. Prepares or edits scripts for presentation at public meetings or on radio-TV. Plans and arranges displays, exhibits, tours, lectures, films and other public events to promote goodwill and inform the community. Establishes and maintains collections of books, pamphlets and other reference material; collects and records data and statistics. Provides general or technical infox�ation in response to inquiries or complaints from state and local agencies and the general public. Attends meetings to obtain or provide information relating to the unit's plans, programs, procedures and operations. Coordinates the activities of volunteer groups. Assists in developing and presenting education programs for schools and community organizations. KNOWLEDGES, SKILLS AND ABILITIES Some knowledge of photographic and audio-visual techniques, materials and equipment. Working knowledge of layout, design and printing processes. Working knowledge of the functions, programs and goals of the department. Working knowledge of the operations, procedures and requirements of communications media. Working ability to obtain, develop and distribute information of interest to or requested by the media, employees, special interest groups or the general puhlic. Working ability to communicate effectively with individuals and groups. Considerable ability to write clearly, concisely and effectively. MINIMUM QUALIFICATIONS College graduation with a major in journalism or communications; or college graduation and a total of six months'full time experience in a journalism or communieations field either prior to or after graduation. ". Title of class: ' � � ������ PUBLIC INFORMATION SPECIALIST II DESCRIPTIOiV OF WORK General Statement of Duties: Performs responsible professional work planning . and developing promotional and educational materials and planning and conducting public relations programs; and performs related duties as required. Supervision Received: Works under the general supervision of a unit or division or department head. Supervision Exercised: May exercise close supervision over lower level public information and clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Develops public information policies and procedures in conjunction with department or division managers. ' Plans, organizes and executes a comprehensive public relations program. Researches, writes, edits and arranges for the distribution of news releases, publications and special articles and provides liaison with the news media during routine news coverage; contacts editors and news directors to arrange for special media coverage. Researches, writes and edits newsletters and internal communications; develops division or department educational or promotional brochures and literature. Prepares and assembles audio-visual materials including photographs, slides, tapes, movies, graphs, maps and charts. Prepares or edits scripts for presentation at public meetings or on Radio-TV. Advises staff in public presentation techniques and approaches; makes presentations at public meetings. Plans and arranges displays, exhibits, tours, lectures, films and other public events to promote goodwill and inform the community. Establishes and maintains collections of books, pamphlets and other reference material; collects and records data and statistics. Provides general or technical information in response to inquiries from state and local agencies and the general public. Attends meetings to obtain or provide information relating to the unit's plans, programs, procedures and operations; represents the department or division at important public gatherings. Coordinates the activities of volunteer groups. Develops and presents public education programs for schools and community organizations. Plans and supervises the work of subordinate employees engaged in informa- tional, graphic or reproduction work. KNOWLEDGES, SKILLS AND ABILITIES Working knowledge of photographic and audio-visual techniques, materials and equipment. Considerable knowledge of layout, design and printing processes. Considerable knowledge of the functions, programs and goals of the department. (continued on reverse side) ' .` , PUBLIC INFORMATION SPECIALIST II (continued) Considerable knowledge of the operations, procedures and requirements of communications media. Considerable ability to obtain, develop and distribute information of interest to or requested by the media, employees, special interest groups or the general public. Considerable ability to communicate effectively with individuals and groups. Considerable ability to write clearly, concisely and effectivel�. MINIMUM QUALIFICATIONS �tao years' experience as a Public Information Specialist I or equivalent. , , . i..L'1''.`i �:.i' ,�.���i..��'..'' i���.�5.�.� . ��� ,- , -, , r-- �� r . ��f 1�;i}.� _ �- . '�.' , : ; pi�.E�� 1�. O:� �'i.f..l•: C.._L ti, f;. � " �::..� �=�;; : ���g� �� ''.::�-_ ..:� �. �� - - �`� s. � ��,�� . � ��-. ` -/ ;� D c�#� ; OCtobe� 1�� 1979 :'` ��__ '� - ;�: tr � 1�+rS ��f ��i � i � 1 •l I.�'r .� L.! I i �I . ' ' � O : �ain� �'�u1 Ci:y �oUncii �= F i; (3�'t;� = C C!:`1'3 i i 11�i�?'''. O i l FINANCE, MANAGEMENT AND PERSQNNEL - RUBY HUNT �`-hairmcr+, mc�.es the Tottc:�inc� � . repor�t on C. F. � Orclinance � - �6) � �csots'ri�n . - - _ . � 0;�:�r � • . � � �;i L� :- _ - . . The Finance Committee, at its meeting of October_ 15, 1979, recommended.approval �of the•.following: � ,�. __�_ 1 .� Resoluti-on estab]ishing titles and class specs for Public Inforniation Spec�alistI in Grade 3, Section 3.J (Prof/Admin.Non-Supv.Graup), and Public Informa�ion . � Specialist II in Grade.7, Section 3.J. , and abolishes title and specs for Inform- � ation Specialist in Grade 5, Section 3.J. (10291-RH). � - � . _ 2. Resolution revising �the specification in Section 32 for Dentist-C7inic in Section= . - 3.M. �Speciaa Employment-Ungraded) to more ade�uately reflect the current duties- - and responsibilities of the position. (10290-RH). - � 3. Resolution changing the grade of Accountant V in the Prof/Admin. Sup�. Group from , Grade �2 to Grade 23. (10289-RH). . - 4. REsolution approviMg budget transfer of $1 ,300•for District 11 (Namline-Midway) - Citizen Participation Budget to provide funds for space rental. 5. �Resolution transferring $59,928 from 1979 .contingency reserve to meet a part of the increased utility costs at facilities in parks and recreat�an areas. (10294-RH). 6. Resolution amending 1979 Capital Improvement Budget to transfer $43,000 from Cherokee Park Comfort Station• to Case and Duluth Project. ' . i(��.�:�_ SFVF�ti�i�� �'I.CC>:: 5,-11\1� 1':1G.1^, ::jZ�;.:S��"£_t Sa!i1? ° � � , � 'po not tle�l�ch thts mor.811t�i1 �qm �th+s � . - t:. . resd�- w that thfs . w�t b� . �' � ths Ci � _ avai�a to �Y ��� � Y . ' . � ;'���+O�Ta�l�iZ�H'0�' .a"IL7i,57.Als,+���D+�i1+�s , . .�.. . . . . . � . . . . . .. . . . . .,t �so �flNS � a c _ , ;: ;; . ;; ; Da�; a4►ugu�t 31, 1 Q79 ' _ ,�EC� fVEp .� TO:: I�YQB GE4R�Gg LATIMER � _ � OGT � - 1979 , , F�: Pi1�.��e1 o€fi�e �� � RE;`� �arluti.an fc�r ��xbmissioa to City Cou�ciX - ,! , A��pN �STED We �e�sAd you�: ap�ronal and submission of 'this �aolutioa ta the C�,�g -Catutcil. ,; { P��� J1I�. RATIQ�A�►R FQR T�IS AGTION: � .�.--�.-..�..�.� � . �'h��s-�+escslatioa�mill eatablisls the-ti�les and c'�ass specifications-#or�P"�'b}a4c iaxfb�m�ian � �Sg�cia:��t I iu �rad'+e�.3, Section 3� J (Profes��Cmal-Administratfve I�n�•Snpervi��d�.s Gro'�P� amd Pub�lc;�for�a.fiir�n-Spe�ial:ist II ia Grade ?, Sec�ioa 3.J a�d abcc�lis2��s t� titi�'.��1 ' spe�ieatiori;-for Ta�foxmation Specialist in G�de S, Sectioa �.J' "except as ta �rs,�eat in�c�itle�itte, �' `Thef II level wil:l more accurately c�iscribe an�l fairly compensate the �r�r1� �r,ct�taZly b�►�adg per�foxmec�by experienced employee�, �Th� I c'laas�lf�icatio� wi11 est�.bl��k� ax� ent�y lev�e� positioa with a sa�ary range whicl� i� more ia:l3ac�e with �arting salaxiee for college graduates. Gr e 7 . H, _ C D E - F G 14 �rr. 15 �r. 5'63:90 586,58 610. 85 640. 91 �673.6�' 74'�.38 ?42. 19 7b4,35 ?86.5f1 . �34,71�. aiamuallp . � . $�{�,519� � Gratte 5 - , __.,__ ' 53Z.7$ " ,5�3. $8 574. 98 605. 04 ' 634.5� 666.23 698. g4 7�0. 44 740.61 �x �13, 9�0�. �.a�r�a:�y � � � � � � � � � � � �'�1�:9�,3Z1.� � , :�� Grade�3 � 5�1.'�-� 5?:�t.70 " 542.27 569. 70 59'�.66'� b28.25� 659. 38 679.�2 698.�1 = $13, 087. aa�a�ally �18,2Z1. . ATT�►C�TS: � � Resolutibn and copy for City Clerk. � � � � � � � � � ,.;,�.� . . . . . . � . . .. -;<7 , . . - . . . . _ .. � . � . . . ... . � v.. � . � ' . ., � . . , . . . , k,j , . . . . � . � � .�`.. . � � . . . ' . .