274109 WHITE - CITV CLERK COUtIC1I
PINK - FINANCE GITY OF S�AINT PALTL ���'��,��
CANARV - DEPARTMENT
BLUE - MAVOR File NO•
Council Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
RESOLVED, that the Council of the City of Saint Paul hereby
approves and adopts the attached Rules and Regulations governing the
appointment of Judges of Election in the City of Saint Paul; said Rules
and Regulations being promulgated by virtue of Minnesota Statutes
204A. 17.
Approved:
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G,��L.ti°�-��';'� ,✓'f
Chairman
Civil Service Com 'ssion �
COUNCILMEN
Yeas McMAHON Nays Requested by Department of:
—� ,� PER O 1VEL F E
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Hunt - �/
Levine " __ Against BY — '
Maddox
S
edesco DEC 1 i 1g79 For Approv d by it Atto
A ted by Coun 1: Date
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RULES AND REGULATIONS GOVERNING THE
APPOINTMENT OF JUDGES OF ELECTION IN
THE CITY OF SAINT PAUL IN ACCORDANCE
WITH CHAPTER 204A.17 OF THE MINNESOTA
ELECTION LAWS
Section l. ELIGIBILITY --
(a) Applicants must be not less than eighteen years of age
and under seventy years of age on the date of the examination.
(b) Applicants must be able to read and write the English
language.
(c) Judges shall be qualified voters of the city.
(d) No more than half of the number of judges in any precinct
may be members of the same political party, except where the elec-
tion board consists of an odd number of judges in a precinct, the
number of judges belonging to one political party may be one more
than the number of judges belonging to the other political party.
(e) No judge may bear the relationship of husband, wife,
parent, child, brother, or sister to any other judge in the same
precinct, a candidate, or any member of the City Council. No per-
son may be a judge while he is receiving compensation as an employee
or officer of the United States, State of Minnesota, or any county
or municipality, nor may any person be a judge at any election at
which he is a candidate.
(f) Every applicant must furnish proof of good character,
temperate habits, sound health and physical ability to perform the
duties of a judge of election, and in addition must pass such medi-
cal examination as may be prescribed by the Civil Service Commission.
Any person whose name has been stricken from the eligible list
because of physical condition may have his name restored to the
list at any time within one year from the date of rejection pro-
vided he can meet the requirements as to physical condition.
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(g) When any judge fails to attend at the time and place
appointed for holding an election within 30 minutes after the open-
ing of the polls, or after entering upon the discharge of his
duties becomes unable, or for any reason fails or refuses, to com-
plete the performance of his duties, the remaining judges of the
precinct shall elect a qualified person from the precinct to fill
the vacancy.
Section 2. APPLICATIONS --
Applications for appointment as a judge of election shall be
made at the office of the Bureau of Elections, Room 33 in the City
Hall and Court House, on forms furnished, not later than the time
specified in the official announcement. Applicants must answer all
questions on the application blank and shall certify that the
answers given to questions thereon are correct.
Applicants for judge of election shall state their party af-
filiation as required by state law.
Any false statement by an applicant for an examination, or any
fraud or deception by him in connection with his examination, shall
bar him from such examination, and shall be sufficient cause for
striking such applicant' s name from any eligible list, or for re-
moving him from the office of judge if already appointed.
Any applicant who has been guilty of crime may be barred from
any examination or removed from any list.
Section 3. DUTIES AND RESPONSIBILITIES OF ELECTION JUDGES --
Under written and oral instruction to be responsible for the
conduct of elections in the precinct assigned.
Some examples of work to be performed are as follows :
To call at the Bureau of Elections preceding each
election, for the registration card cabinet and to sub-
scribe to the oath.
To take election supplies to place of election
and to return them to the Bureau of Elections.
2.
To open and close the polling place at the proper
hours on the day of election.
To swear in judges of election prior to the opening
of the:polls on election day.
To determine the eligibility of voters.
. To maintain order and quiet at the polling place.
To examine challenged voters and determine their
right to vote, and administer the oath of a challenged
voter when necessary.
To receive and canvass Absent Voters ' Ballots.
To follaw instructions and the State law regarding
the use of voting machines.
To canvass votes after the polls are closed and
make out the required reports.
To deliver reports and supplies to the Bureau of
Elections.
To distribute the duties of election judges among the
several judges and to be responsible for the completion of
forms, obtaining of signatures, and performance of all
duties required of the election judges.
Section 4. EXAMINATION --
Applicants who appear to be eligible to act as judges of
election, as determined by the verified form of application, shall
submit to an examination by the Personnel Office for the purpose
of determining their qualifications. The names of applicants who
attain a general• average of not less than 75/ in the examination
shall be placed on the eligible list in the order of their ratings
in the examination, with the highest rating first.
The eligibles who receive a passing mark in any subsequent
examination shall be arranged in similar order, but following the
3.
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last name on the then existing current eligible list.
In the case of equal average ratings of eligibles, priority
in time of filing applications of such eligibles shall determine
their respective standing on the list.
Section 5. CERTIFICATION --
(a) A list of applicants who successfully pass the examina-
tion for judge of election shall be prepared, and from such list
the Civil Service Commission shall certify to the City Clerk a list
of persons in each precinct who have satisfied the commission of
their qualifications to act as judges. The commission shall certi-
fy the names of persons having the highest ra�ing from each politi-
cal party for each precinct.
APPOINTMENT --
(b) At least 25 days before each election the City Council
shall appoint from the certified list for each precinct three
judges if one voting machine is to be used and in precincts where
more than one voting machine is used one or more additional judges
may be appointed. The City Council shall first appoint that person
with the highest rating from each of the political parties certi-
fied and such additional persons as may be needed shall be appointed
in the order of their standing, provided that no more than half of
the number of judges in any precinct may be members of the same
political party except where the election board consists of an
odd number of judges in a precinct the number of judges belonging
to one political party may be one more than the number of judges
belonging to the other political party. If there are not enough
persons from each political party for each precinct, the City
Council may appoint judges for the proper party from the list of
civil service judges certified for other precincts within the city,
or they �ay appoint for the proper party a sufficient number of
qualified uoters of the precinct to act as judges.
The City Clerk shall designate one of the judges in each pre-
cinct as chairman of the election board. The chairman shall dis-
tribute the duties of election judges among the several judges,
including himself, and he shall be responsible for the completion
of forms, obtaining signatures, and the performance of all duties
required of the election judges.
4.
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(c) The City Clerk shall cancel the appointment of any person
who fails to serve as a judge at the election for which he is
appointed and shall also cancel the appointment of any person who
becomes ineligible, for any reason, to serve as a judge of election.
(d) Judges of election, appointed by the City Council from
the eligible list, who serve at the first election in any calendar
year shall be appointed and serve at all subsequent elections dur-
ing such year unless they become ineligible, and judges appointed
by the City Council from the eligible list and serving at each
election after such first election shall be appointed and serve
at all subsequent elections during such calendar year, unless they
become ineligible; provided, however, that in any calendar year if
an Election Judge is otherwise eligible but is unable to serve be-
cause of a religious holiday, which fact he shall indicate by fil-
ing a statement to that effect with the City Clerk no later than
60 days before the election concerned, he shall continue to serve
in subsequent elections in that calendar year the same as if he
had served in the election occurring on such religious holiday.
(e) All persons on the eligible list shall notify the City
Clerk of any change of address. Whenever any judge moves from the
precinct in which he is an eligible, his name shall be placed at
the bottom of the list of judges. �
(f) If any judge on the eligible list later changes his
� party affiliation from that stated on his application, he shall
notify the City Clerk and his name shall be placed at the bottom
of the eligible list of judges.
(g) If a judge on the eligible list loses his eligibility
to vote in Saint Paul, his name shall be removed from the list.
If such a person reestablishes his voting qualifications within
one year from the date of removal, his name may be restored to
the list but shall be placed at the bottom of the eligible list
of judges.
(h) Notice of changes (subdivisions e, f, g• of this section)
must be made to the City Clerk prior to 30 days before the first
election in any calendar year wherein elections are held to be
effective for general certification by the Civil Service Commission,
and notice of changes for subsequent elections must be made prior
to 30 days before such election in order to be effective for ap-
pointment under subdivision (b) of Section 5.
(i) No person shall be certified as a judge of election un-
less he has indicated in writing, prior to 30 days but not more
5.
than 40 days before the first election in any cal�ndar year, that
he is available and legally qualified to serve as such judge, as
defined in subdivision (e) of Section l, and such notice shall be
given on a form and in such manner as provided for in subdivision
(a) of Section 6.
(j ) The Civil Service Commission shall suspend from the
eligible list the name of any person who has indicated that he is
ineligible to serve until such time as he notifies the Bureau of
Elections that his eligibility status has changed.
Section 6.
(a) Inasmuch as the status with respect to eligibility of
judges is changeable, such status must be determined before certi-
fication by the Civil Service Commission and therefore each person
on the eligible list shall be given two business days after the re-
ceipt of notice to him by the City Clerk to return an eligibility
statement to the Bureau of Elections, 33 City Hall.
(b) The City Clerk shall, in the manner prescribed in subdi-
vision (a) of this section, determine the eligibility of appointees
subsequent to such first election and may in his discretion combine
such eligibility statement with a statement of acceptance of appoint-
ment.
(c) No person appointed as judge of election in the City of
Saint Paul sha11 acquire any right or status as a regular City
employee.
(d) Whenever in the opinion of the Civil Service Commission
there are insufficient names on the eligible list for any precinct
or precincts, additional examinations may be restricted to appli-
cants from such precinct or precincts. Any list of eligibles
resulting from a subsequent examination shall be placed at the
bottom of any existing eligible list. Such combined lists of
eligibles shall then constitute one single eligible list.
Section 7. REMOVAL --
(a) Any judge may be removed from the eligible list at any
time by the Civil Service Commission upon notice from the City
Clerk that such judge did not report for duty or has been guilty of
inefficiency or misconduct.
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(b) All judges shall be removed from the eligible lists upon
reaching the age of seventy-two years.
(c) The Civil Service Commission shall remove from the eligible
list any person who has been appointed by the City Clerk for two or
more elections in any one year and who fails to serve in at least
one election during that year, unless unable to serve because of
sickness, temporary physical disability, or other valid reason
which in the discretion of the Civil Service Commission is deemed
acceptabl�.
(d) The Civil Service Commission shall remove from the eligible
list the name of any person who on two successive occasions does
not return his "eligibility" card or whose "eligibility" card is
returned "unclaimed" .
7.
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