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274109 WHITE - CITV CLERK COUtIC1I PINK - FINANCE GITY OF S�AINT PALTL ���'��,�� CANARV - DEPARTMENT BLUE - MAVOR File NO• Council Resolution Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, that the Council of the City of Saint Paul hereby approves and adopts the attached Rules and Regulations governing the appointment of Judges of Election in the City of Saint Paul; said Rules and Regulations being promulgated by virtue of Minnesota Statutes 204A. 17. Approved: y , � � � G,��L.ti°�-��';'� ,✓'f Chairman Civil Service Com 'ssion � COUNCILMEN Yeas McMAHON Nays Requested by Department of: —� ,� PER O 1VEL F E �� [n Favor Hunt - �/ Levine " __ Against BY — ' Maddox S edesco DEC 1 i 1g79 For Approv d by it Atto A ted by Coun 1: Date ertified .sed by ncil Secretary By " �. t�ppr v �lavor. t _ Appr by Mayor for m ion Co Council By _ – BY i ��,��K� ��G 2 !! �97g � � ' j� � �, .�° �;� � ��„� �� ...�..M. ��..�,, y' RULES AND REGULATIONS GOVERNING THE APPOINTMENT OF JUDGES OF ELECTION IN THE CITY OF SAINT PAUL IN ACCORDANCE WITH CHAPTER 204A.17 OF THE MINNESOTA ELECTION LAWS Section l. ELIGIBILITY -- (a) Applicants must be not less than eighteen years of age and under seventy years of age on the date of the examination. (b) Applicants must be able to read and write the English language. (c) Judges shall be qualified voters of the city. (d) No more than half of the number of judges in any precinct may be members of the same political party, except where the elec- tion board consists of an odd number of judges in a precinct, the number of judges belonging to one political party may be one more than the number of judges belonging to the other political party. (e) No judge may bear the relationship of husband, wife, parent, child, brother, or sister to any other judge in the same precinct, a candidate, or any member of the City Council. No per- son may be a judge while he is receiving compensation as an employee or officer of the United States, State of Minnesota, or any county or municipality, nor may any person be a judge at any election at which he is a candidate. (f) Every applicant must furnish proof of good character, temperate habits, sound health and physical ability to perform the duties of a judge of election, and in addition must pass such medi- cal examination as may be prescribed by the Civil Service Commission. Any person whose name has been stricken from the eligible list because of physical condition may have his name restored to the list at any time within one year from the date of rejection pro- vided he can meet the requirements as to physical condition. .� - (g) When any judge fails to attend at the time and place appointed for holding an election within 30 minutes after the open- ing of the polls, or after entering upon the discharge of his duties becomes unable, or for any reason fails or refuses, to com- plete the performance of his duties, the remaining judges of the precinct shall elect a qualified person from the precinct to fill the vacancy. Section 2. APPLICATIONS -- Applications for appointment as a judge of election shall be made at the office of the Bureau of Elections, Room 33 in the City Hall and Court House, on forms furnished, not later than the time specified in the official announcement. Applicants must answer all questions on the application blank and shall certify that the answers given to questions thereon are correct. Applicants for judge of election shall state their party af- filiation as required by state law. Any false statement by an applicant for an examination, or any fraud or deception by him in connection with his examination, shall bar him from such examination, and shall be sufficient cause for striking such applicant' s name from any eligible list, or for re- moving him from the office of judge if already appointed. Any applicant who has been guilty of crime may be barred from any examination or removed from any list. Section 3. DUTIES AND RESPONSIBILITIES OF ELECTION JUDGES -- Under written and oral instruction to be responsible for the conduct of elections in the precinct assigned. Some examples of work to be performed are as follows : To call at the Bureau of Elections preceding each election, for the registration card cabinet and to sub- scribe to the oath. To take election supplies to place of election and to return them to the Bureau of Elections. 2. To open and close the polling place at the proper hours on the day of election. To swear in judges of election prior to the opening of the:polls on election day. To determine the eligibility of voters. . To maintain order and quiet at the polling place. To examine challenged voters and determine their right to vote, and administer the oath of a challenged voter when necessary. To receive and canvass Absent Voters ' Ballots. To follaw instructions and the State law regarding the use of voting machines. To canvass votes after the polls are closed and make out the required reports. To deliver reports and supplies to the Bureau of Elections. To distribute the duties of election judges among the several judges and to be responsible for the completion of forms, obtaining of signatures, and performance of all duties required of the election judges. Section 4. EXAMINATION -- Applicants who appear to be eligible to act as judges of election, as determined by the verified form of application, shall submit to an examination by the Personnel Office for the purpose of determining their qualifications. The names of applicants who attain a general• average of not less than 75/ in the examination shall be placed on the eligible list in the order of their ratings in the examination, with the highest rating first. The eligibles who receive a passing mark in any subsequent examination shall be arranged in similar order, but following the 3. . . last name on the then existing current eligible list. In the case of equal average ratings of eligibles, priority in time of filing applications of such eligibles shall determine their respective standing on the list. Section 5. CERTIFICATION -- (a) A list of applicants who successfully pass the examina- tion for judge of election shall be prepared, and from such list the Civil Service Commission shall certify to the City Clerk a list of persons in each precinct who have satisfied the commission of their qualifications to act as judges. The commission shall certi- fy the names of persons having the highest ra�ing from each politi- cal party for each precinct. APPOINTMENT -- (b) At least 25 days before each election the City Council shall appoint from the certified list for each precinct three judges if one voting machine is to be used and in precincts where more than one voting machine is used one or more additional judges may be appointed. The City Council shall first appoint that person with the highest rating from each of the political parties certi- fied and such additional persons as may be needed shall be appointed in the order of their standing, provided that no more than half of the number of judges in any precinct may be members of the same political party except where the election board consists of an odd number of judges in a precinct the number of judges belonging to one political party may be one more than the number of judges belonging to the other political party. If there are not enough persons from each political party for each precinct, the City Council may appoint judges for the proper party from the list of civil service judges certified for other precincts within the city, or they �ay appoint for the proper party a sufficient number of qualified uoters of the precinct to act as judges. The City Clerk shall designate one of the judges in each pre- cinct as chairman of the election board. The chairman shall dis- tribute the duties of election judges among the several judges, including himself, and he shall be responsible for the completion of forms, obtaining signatures, and the performance of all duties required of the election judges. 4. � . , (c) The City Clerk shall cancel the appointment of any person who fails to serve as a judge at the election for which he is appointed and shall also cancel the appointment of any person who becomes ineligible, for any reason, to serve as a judge of election. (d) Judges of election, appointed by the City Council from the eligible list, who serve at the first election in any calendar year shall be appointed and serve at all subsequent elections dur- ing such year unless they become ineligible, and judges appointed by the City Council from the eligible list and serving at each election after such first election shall be appointed and serve at all subsequent elections during such calendar year, unless they become ineligible; provided, however, that in any calendar year if an Election Judge is otherwise eligible but is unable to serve be- cause of a religious holiday, which fact he shall indicate by fil- ing a statement to that effect with the City Clerk no later than 60 days before the election concerned, he shall continue to serve in subsequent elections in that calendar year the same as if he had served in the election occurring on such religious holiday. (e) All persons on the eligible list shall notify the City Clerk of any change of address. Whenever any judge moves from the precinct in which he is an eligible, his name shall be placed at the bottom of the list of judges. � (f) If any judge on the eligible list later changes his � party affiliation from that stated on his application, he shall notify the City Clerk and his name shall be placed at the bottom of the eligible list of judges. (g) If a judge on the eligible list loses his eligibility to vote in Saint Paul, his name shall be removed from the list. If such a person reestablishes his voting qualifications within one year from the date of removal, his name may be restored to the list but shall be placed at the bottom of the eligible list of judges. (h) Notice of changes (subdivisions e, f, g• of this section) must be made to the City Clerk prior to 30 days before the first election in any calendar year wherein elections are held to be effective for general certification by the Civil Service Commission, and notice of changes for subsequent elections must be made prior to 30 days before such election in order to be effective for ap- pointment under subdivision (b) of Section 5. (i) No person shall be certified as a judge of election un- less he has indicated in writing, prior to 30 days but not more 5. than 40 days before the first election in any cal�ndar year, that he is available and legally qualified to serve as such judge, as defined in subdivision (e) of Section l, and such notice shall be given on a form and in such manner as provided for in subdivision (a) of Section 6. (j ) The Civil Service Commission shall suspend from the eligible list the name of any person who has indicated that he is ineligible to serve until such time as he notifies the Bureau of Elections that his eligibility status has changed. Section 6. (a) Inasmuch as the status with respect to eligibility of judges is changeable, such status must be determined before certi- fication by the Civil Service Commission and therefore each person on the eligible list shall be given two business days after the re- ceipt of notice to him by the City Clerk to return an eligibility statement to the Bureau of Elections, 33 City Hall. (b) The City Clerk shall, in the manner prescribed in subdi- vision (a) of this section, determine the eligibility of appointees subsequent to such first election and may in his discretion combine such eligibility statement with a statement of acceptance of appoint- ment. (c) No person appointed as judge of election in the City of Saint Paul sha11 acquire any right or status as a regular City employee. (d) Whenever in the opinion of the Civil Service Commission there are insufficient names on the eligible list for any precinct or precincts, additional examinations may be restricted to appli- cants from such precinct or precincts. Any list of eligibles resulting from a subsequent examination shall be placed at the bottom of any existing eligible list. Such combined lists of eligibles shall then constitute one single eligible list. Section 7. REMOVAL -- (a) Any judge may be removed from the eligible list at any time by the Civil Service Commission upon notice from the City Clerk that such judge did not report for duty or has been guilty of inefficiency or misconduct. 6. � I � , a F. . � . ��+�.�.��� (b) All judges shall be removed from the eligible lists upon reaching the age of seventy-two years. (c) The Civil Service Commission shall remove from the eligible list any person who has been appointed by the City Clerk for two or more elections in any one year and who fails to serve in at least one election during that year, unless unable to serve because of sickness, temporary physical disability, or other valid reason which in the discretion of the Civil Service Commission is deemed acceptabl�. (d) The Civil Service Commission shall remove from the eligible list the name of any person who on two successive occasions does not return his "eligibility" card or whose "eligibility" card is returned "unclaimed" . 7. i .,_ . , , Do c�ot detach tM " *.. � ~ � �� j _ s i�r�marar�durr� ' ' � resoiution ������ ° � . so that thts "�nforr�afilon �ri�l be � `F /� : E ��_ .�� � � � � � ��rafl�b�� to t�e #� - :� �. �� �, �{��� . � . . . �II��y _�'R�•V�'� - � , k� � �f '� fA' . . .. . . . . . ._ s' � ;:. -.1 . . . . - '� ..�^� i „�� }.,:-.". B�i,,ANATION OF AD�tI��TRA�ZY��� , � €' - __�.._,.R��OL�3�T�T1�NS, . T � ':' �.ry.::. .� i,��.;. . � � � . � -'.r.�... rrr.�r�.++�� .� -��rr � . ��� e ' : �.;` � , . . . . . , . .. `� t+� 1 � . , � � ,- . . i . 4'�'� ' � ...� . . t+, :� .. . . . . . . . . ' ' "� 4 ; Iiate ��e�ember 1, 1979 � . � , , . : � , . ,,:' �� . , � ' � T0: MAYOR GEORGE ?,A.TIMER � �;�i►l� r l FR: Pa�;sc�nnel Of f ice � ��� �� � '��� � RE: ' Reaolution fibr submies3on to City CounciT � �; � � a A��I N STE}J ,; ; � �,. �� � � � � . � � � � �«; ..;� � . . . . . . . ..,'a,., y._, ; - . . . , . ..: : ; = We ca�� 3►aur ap$roval aad submis�icm �f thi�,.Resolut�,oa to tt� Citg�C�a�3;., � � � : ;.' , , " ' P�RP'�S� � 1tA�IaT�ALE ;80R TgIS A�TION: ' a �• � , . �i �hia �.e�olnti..o� �PP�ov�es, fihs revision of the Rules �d i�+sg���t�� .=� Ek � � . . . � . . ' . . . . . .. .. . � A �c►�erni�g tb:e�a�apointment of Jt�.dges of Eiectioa for�t�e C�i�y of � : � �� � Pa`�1, �o �p-date th�ese Rulea and Regulatioas. - �� � `�' '� • , ?� . ; � . � _ i , , 4: � � � ! , ; , � , ,. , • � �,� F.� �. . � � . . ' � F.. . � . . .. ' _ �� . : . . . . . � ... � il� . �.. . . .. ' � � ' . .. , . . . . . _ . i ... . ' . . . . . . . . . . � r. . j . .. . � � . , . � . . . . � . � . . i 1 Y , :{ � � ' � . � � � .. . .. ' . . � � . . . ' . . . . . . . . . . •. � . , � i�':� Ci��. _ �, � Resaiution a�i copy for.the-Ci�Ly C1e:rk. AJ.so copy of r�vri.�am�d Rule�► ar�tl ;�, � R.e�tla�ior��s�: �, ; , � ` _ :� , ; _ �; , � _ � `' . ; � ;' 1 : . �� � � � � - � - � � .... . .. .. . ... � _� ,_ . .