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00-945Council Fyle # 00 —�t'3.S Green Sheet # 1 O � Presented Referred To RESOLUTION CITY OF SAINT PAUL, MINNESOTA �� Committee Date 1 An Administrative Resolution to Establish the Rate of Pay 2 for the new class of Housing Rehabilitation Advisor I(Bi-Lingual). 3 BEITRE50LVED,thattherateofpayfortheclassofHousingRehabilitationAdvisorI(Bi-Lingual 4 be established at the rate set forth in grade 32, Section ID 2, Teclurical Employees Standard Ranges 5 of the Salary Plan and Rates of Compensation, and 6 BE IT FURTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period following its passage and approval. Requested by Deparhnent o£ � �.. .� - -� . . � - � � �.� . -� . . . �. - �/ �1� — -- .�..-, ..� i/ %/'fI/! ' !�// ' Human Resources ffice B `��. �t,u.'"�— �v'� TC'e� Form Ap ov by City Attorney By: S _ � �` �l `'LS � � Approve ayor for Submission to Council By: i/ `�il�Ji�--� Adopted by Council: Date �� \ , �g � n L�' Oo -yy,5 DEPARTMENT/OFFICE/COUNCII.= pATE INITIATED GREEN SHEET No.:10342 HumanResources S�nr ��, �� ° CONTACC PERSON & PHONE: p A�ITTAIJDn1'� IN1rIALD'�TE Mark Robertson 2666471 t DEen[tTT�tv'r Dm. 5 c11'Y CovntC[[. Micl�ael Foley 266-648 �/ `� Crry nTTORt�y 5 C1TY CLExx x�x r�nxcUU,smv nm. 2� &rRCr. sExvicES Dm. MUSf BE ON COUNCII. AGENDA BY (DATE) R�� 4 MAYOR (ORASST.) C1VII. SEELVICE CON�IvIISSION As A � �� TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATI7RL�') n „ 1t , E ,,' QuE5'rEn: Approve the attached resolution establishing the salary for the new class title.d "Aousing Rehabilitation Advisor I \�' RECOMMENDATIONS: Approve (A) or Reject (R) PERSONAI, SERVICE CONTRAGTS MIJST ANSWER THE FOIS.OWING . QUESTSONS: PLANNING CO�A9SSION CIVIL SERVICE COhII�fISSION 1. Has this person/fvm ever worked under a con4act for this department? CIB COMMITI'EE Yes No �STAFP 2. Has tlris persoa/firm ever been a city employee7 �DISIRICTCOURT Yes No SUPPORTS WHICH�COI7NCII.OBJECTNE? 3. Does this personlfttm possess a slall not norrr�ally possessed by any c�scentcity.. -. � e�loyee? Yes No Ezplain all yes answers on separate sheet and attach to gr¢en sheet WTPiA1'IlVG PROBLEM, ISSi7E, OPPORTONI7"i (Who, What, When, Where, Why): PT•"D �125 C�eteYI711T1CC1 3IIeeCj. fOI HOUSJTlg Rehabilitation Advisors who are fluent in languages other than English. The population of the City is changing and not ali of the new citizens have had the opporhlnity to become fluent in English and in the terminology of building codes, house maintenance, and loans. A lack of effective communication in this area can impede progress on improving the quality of the housing stock of the City. nnvnrrTac�s � arrxovEn: Appropriate compensation will be established for the new class. nisnnv.�,ivTacES � nrrxovEn: There are no known disadvantages. PED is not requesting an additional FTE and we propose that the rate for this new titie be the same rate as the rate established for the Housing Rehabilitation Advisor I, so there is no increase in cost. n�sanvtuvrncES � xoT arrxovEn: Appropriate compensation will not be established for the new class and the City may not be able to recruit and retain qualified Rehabilitation Advisors who have communication skills in languages other than English. TOTALAMOUNTOFIRANSACTION: $O-OO COST7REVEN[3�BUDGETED: Y0S i FUNIIING SOURCE: 126 acr►virY �m�Ex: 36075 FnvnNC�u.IN�O�nTTON: �rLa.nv� C69U4t�6� �'°58�„TCh �2'�s8? oe� o � ��a G:VShared\Tcam2\CLAS S\bldgehab�gm l.wpd oo-q�}S Salary for the Proposed Title of Housing Rehabilitation Advisor I (Bi-Lingual} Pav Rate Comnared to Proposed Pav Rate Housing Rehabilitation Advisor I(Bi-Lingual) (Proposed) $ 1,561.21 AFSCME Tech Grade 32/Step 6 Housing Rehabilitation Advisor I(Existing) $ 1,561.21 AFSCME Tech Grade 32/Step 6) Bi-Weekly Costs (Step Six Comparison) Annual Additional Cost (Step Six Comparison) - G:�Shazed\Team2\CLASS\bidgreYiab\pay3.wpd Oo-9�lS CLASSIFICATION STUDY REPORT SL7MMARY CLASS STUDIED: INCUMBENT: STUDIED BY: DATE STUDIED: PERSONS CONTACTED: APPROVAL OF HUMAN Housing Rehabilitation Advisor I (Bi-Lingual) (Proposed Title) Vacant Michael F. Foley �f �� Se�f �a, a000 Carole Otto {Administrative Team Leader, PED and Personnel Liaison PED) I�/:��e��uJ��EIA , `� I Background PED staff are increasingly encountering language and communication barriers in various issues of project management and community development with citizens for whom English is a second language. Proposed bi-lingual class of positions will assist in easing these problems. Study Com�onents Interview with managers in PED Comparison to class specifications Comparison with other job studies QES Evaluation and Analysis Position OverviewBackground The proposed class of positions will be paid at the same level as the existing Housing Rehabilitation Advisor I class. The particulaz language requirement will be specified in the Job Announcement (position announcement) based on client needs. 00 -4 `�.5 Comparison to Class Specifications The proposed duties and responsibilities to be assi�ed to the position were compared to the responsibilities specified in the existing Housing Rehabilitation Advisor series and the Project Management Technician class. Except for the requirement to be fluent in at least one lana age other than EngLish, the dufies and responsibilities were the same as those described for the Housing Rehabilitation Advisor 1. The responsibiliries were not in the nature of Project Management. The existing Aousing Rehabilitation Advisor I class spec, with the addition of the language requirement, is an accurate description of the proposed responsibilities. Comparison to Other Positions A brief review of some of the positions assigned to the Project Manager series, the City Planner series, and the Project Management Technician indicates that the proposed duties are typical of positions assigned to the Housing Rehabilitarion Advisor I class. OES Evaluation and Anal,� The QES evaluation and analysis jusfifies assignment of this class to grade 32 in the AFSCME Technical unit. Recommendation It is recommended that the new title, "Housing Rehabilitation Advisor I(Bi-Lingual)" be established and be compensated at the rate described above. f � :4 PROPOSED TZTLE OF CLASS: CODE: 171B BU: 02 EFFECTIVE: Da'9 HOUSING REHASILITATION ADVISOR I (BI-LINGUAL) DESCRZPTION OF WORK General Statement of Duties Performs highly skilled technical work in the occupied rehabilitation and energy programs; duties as required. implementation of owner and performs related Supervision Received: Works under the moderate supervision of the Supervisor of Rehabilitation; receives technical advice from the Housing Rehabilitation Advisor II. Sunervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Conducts inspections and energy audits of owner occupied dwellings (up to 6 units) and identifies building, housing, and related code deficiencies for the purpose o£ recommending needed rehabilitation appropriate to funding sources. Schedules and conducts meetings and acts as liaison between property owners, contractoxs, city inspectors, architects, appraisers, and outside agencies. Pxepares and submits documents for appxoval: inspection reports, specifications, cost estimates, bid documents, and construction budgets. Assists property owners in managing the bidding process including reviewing bids and awarding the contract. Provides technical advice to property ovmers involved in building-moving, accessibility, and energy projects. Monitors the construction process, prepares documents, and performs interim and final inspections for the purpose of authorizing progress and final payments to contractors. Assists with loan applications and loan closing processes. Txanslates and interprets for non-English speaking pexsons regarding housing housing rehabilitation matters in the particular language(s) specified. (continued on reverse side) HOUSING REHABILITATION ADVISOR I (BI-LINGUAL) �R�� Page 2 PROPOSED TITLE OF CLASS: HOUSING REHABILITATION ADVISOR I(BI-LINGUAL) � p _ q �s KNOWLEDGE, SKILLS, ABILITZES AND COMPETENCIES Knowledge of City Building and Housing Codes. Knowledge of construction methods, materials, and worl�anship. Knowledge of existing rules and regulations concerning reha6ilitation and clearance programs. Knowledge of enesgy conservation methods and materials. Knowledge of services offered by other community housing and financial agencies. Ability to read and understand plans, blueprints, and specifications for dwellings. Ability to write clear and concise reports. Ability to deal effectively with homeowners and contractors. Considerable ability to speak, write, interpret, and translate between English and one or more other languages. (These will be specified on the announcement.) MINIMUM QUALIFICATIQNS At least fi£teen credit hours in building inspection courses acceptable toward an associate degree in building inspection (certain couYSes may be substituted for those required for the basic building inspection associate degree); and one year of experience in construction including cost estimating, speciFication writing, and public contact. Each additional year of qualifying experience may be substituted for five credit hours. Must possess a valid Minnesota Class D driver's license, or equivalent out-of-state driver's license, with no suspensions or revocations within the two-year period prior to date of the examination (suspensions for parking-related offenses excluded). All candidates must be bi-lingual and be able to fluently read, write, and speak both English and one or more of the languages speci£ied in the examination announcement. HOUSING REHABILITATION ADVISOR I (BI-LINGUAL) � OFFICB OF HUMAN RESOURCES John Hmnilton, Diredor CTI�' OF SAINT PAUL 40o c�xana,�„� No�m Coteman, Mayor 25 West Finafh Svee! SaintPaul,Minnerota i5101-7637 TO: Brian 5weeney, Director Deparhnent of Planning and Economic Development FROM: DATE: � We are proposing to create a new title, Housing Rehabilitation Advisor I(Bi-Lingual). I have attached a copy of the proposed class spec and the class specification for the Housing Rehabilitation Advisor I for your review. The proposed Bi-Linguai titie will be a new title, not a replacement. We propose that compensation be the same as the Housing Rehabilitation Advisor I. Please norify me within twenty days of receipt of this memo, if you wish to discuss this acrion. If I do not heaz from you within that timeframe, I will assume agreement and will proceed with the process. Michael F. Foley �� '� / Office of Auman Reso s' (� August 18, 2000 00 —`►�IS 651-266-6500 657-266-6501 657-266-6502 651-292-6414 651-292-64I5 65I-192-7656 Twenty Day Norice - Proposed Housing Rehabilitation Advisor I(Bi-Lingual) TeZephone: TDD/1TY .Iobline: Faaimite.� 1 Oplion: 2i Opkon: 3"' Option: I hereby waive the time remaining on this 20 day notice far the purpose of revising this title and class specification. -�ame `� Da -�_ cc: Carole Otto G:1S7mediTe¢m21CLASS1bldgrehab120cmgKwpd � � r�-c� � �o�r %W -ni�,.i � � va�'< c��;— z• a C� c�C � �� A� � CITY OF SAINT PATJL Norm Cntem¢n, Mayar August 18, 2000 Roger Segal, Business Manager Kvrt Errickson, Business Representative AFSCME District Council # 14 Loca11842 -Technical 300 Hardman Ave. So., Suite 2 South Saint Paui, MN 55075-2469 OFFIC5 OF HUMAN RESOURCES Johrs Hmnitton, D'vector 400CiryHalZ�inner " 25 WestFawth Street Sent P¢ul, MBurerot¢ 55102-1631 Tvlephone: TDD/ITY.� Jobtine.� Ftrarmilc Go -9`tS 6I2-266-6500 672-266-6507 612-?66-6502 672-Z92-I656 RE: Twenty Day Notice - Froposed Housing Rehabilitation Advisor I(Bi-Lingual) We are proposing to create a new title, Housing Rehabilitation Advisor I(Bi-Lingual). I have attached a copy of the proposed clas spec and the class specification for the Housing Rehabilitation Advisor I for your review. The proposed Bi-Linguai title will be a new title, not a replacement. We propose that compensarion be the same as the Housing Rehabilitarion Advisor I. Please notify me within twenty days of receipt of this me3no, if you wish to discuss this acrion. If I do not hear from you within that timeframe, I will assuxne agreement and will proceed with the process. Thank you. v/ ��ael Foley /, � I hereby waive the time remainuig on this 20 day notice for the putpose of creating this title and class specification. Name Da#e (�2 c v�2 co n e�PG�� vco � f� v��spfJ� �' a7c� l'�t-L �'6 �� J,Q✓'CJ c G I +95e � �Gflifi �/ O�tJ D (� � �� , s�p� a �� Council Fyle # 00 —�t'3.S Green Sheet # 1 O � Presented Referred To RESOLUTION CITY OF SAINT PAUL, MINNESOTA �� Committee Date 1 An Administrative Resolution to Establish the Rate of Pay 2 for the new class of Housing Rehabilitation Advisor I(Bi-Lingual). 3 BEITRE50LVED,thattherateofpayfortheclassofHousingRehabilitationAdvisorI(Bi-Lingual 4 be established at the rate set forth in grade 32, Section ID 2, Teclurical Employees Standard Ranges 5 of the Salary Plan and Rates of Compensation, and 6 BE IT FURTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period following its passage and approval. Requested by Deparhnent o£ � �.. .� - -� . . � - � � �.� . -� . . . �. - �/ �1� — -- .�..-, ..� i/ %/'fI/! ' !�// ' Human Resources ffice B `��. �t,u.'"�— �v'� TC'e� Form Ap ov by City Attorney By: S _ � �` �l `'LS � � Approve ayor for Submission to Council By: i/ `�il�Ji�--� Adopted by Council: Date �� \ , �g � n L�' Oo -yy,5 DEPARTMENT/OFFICE/COUNCII.= pATE INITIATED GREEN SHEET No.:10342 HumanResources S�nr ��, �� ° CONTACC PERSON & PHONE: p A�ITTAIJDn1'� IN1rIALD'�TE Mark Robertson 2666471 t DEen[tTT�tv'r Dm. 5 c11'Y CovntC[[. Micl�ael Foley 266-648 �/ `� Crry nTTORt�y 5 C1TY CLExx x�x r�nxcUU,smv nm. 2� &rRCr. sExvicES Dm. MUSf BE ON COUNCII. AGENDA BY (DATE) R�� 4 MAYOR (ORASST.) C1VII. SEELVICE CON�IvIISSION As A � �� TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATI7RL�') n „ 1t , E ,,' QuE5'rEn: Approve the attached resolution establishing the salary for the new class title.d "Aousing Rehabilitation Advisor I \�' RECOMMENDATIONS: Approve (A) or Reject (R) PERSONAI, SERVICE CONTRAGTS MIJST ANSWER THE FOIS.OWING . QUESTSONS: PLANNING CO�A9SSION CIVIL SERVICE COhII�fISSION 1. Has this person/fvm ever worked under a con4act for this department? CIB COMMITI'EE Yes No �STAFP 2. Has tlris persoa/firm ever been a city employee7 �DISIRICTCOURT Yes No SUPPORTS WHICH�COI7NCII.OBJECTNE? 3. Does this personlfttm possess a slall not norrr�ally possessed by any c�scentcity.. -. � e�loyee? Yes No Ezplain all yes answers on separate sheet and attach to gr¢en sheet WTPiA1'IlVG PROBLEM, ISSi7E, OPPORTONI7"i (Who, What, When, Where, Why): PT•"D �125 C�eteYI711T1CC1 3IIeeCj. fOI HOUSJTlg Rehabilitation Advisors who are fluent in languages other than English. The population of the City is changing and not ali of the new citizens have had the opporhlnity to become fluent in English and in the terminology of building codes, house maintenance, and loans. A lack of effective communication in this area can impede progress on improving the quality of the housing stock of the City. nnvnrrTac�s � arrxovEn: Appropriate compensation will be established for the new class. nisnnv.�,ivTacES � nrrxovEn: There are no known disadvantages. PED is not requesting an additional FTE and we propose that the rate for this new titie be the same rate as the rate established for the Housing Rehabilitation Advisor I, so there is no increase in cost. n�sanvtuvrncES � xoT arrxovEn: Appropriate compensation will not be established for the new class and the City may not be able to recruit and retain qualified Rehabilitation Advisors who have communication skills in languages other than English. TOTALAMOUNTOFIRANSACTION: $O-OO COST7REVEN[3�BUDGETED: Y0S i FUNIIING SOURCE: 126 acr►virY �m�Ex: 36075 FnvnNC�u.IN�O�nTTON: �rLa.nv� C69U4t�6� �'°58�„TCh �2'�s8? oe� o � ��a G:VShared\Tcam2\CLAS S\bldgehab�gm l.wpd oo-q�}S Salary for the Proposed Title of Housing Rehabilitation Advisor I (Bi-Lingual} Pav Rate Comnared to Proposed Pav Rate Housing Rehabilitation Advisor I(Bi-Lingual) (Proposed) $ 1,561.21 AFSCME Tech Grade 32/Step 6 Housing Rehabilitation Advisor I(Existing) $ 1,561.21 AFSCME Tech Grade 32/Step 6) Bi-Weekly Costs (Step Six Comparison) Annual Additional Cost (Step Six Comparison) - G:�Shazed\Team2\CLASS\bidgreYiab\pay3.wpd Oo-9�lS CLASSIFICATION STUDY REPORT SL7MMARY CLASS STUDIED: INCUMBENT: STUDIED BY: DATE STUDIED: PERSONS CONTACTED: APPROVAL OF HUMAN Housing Rehabilitation Advisor I (Bi-Lingual) (Proposed Title) Vacant Michael F. Foley �f �� Se�f �a, a000 Carole Otto {Administrative Team Leader, PED and Personnel Liaison PED) I�/:��e��uJ��EIA , `� I Background PED staff are increasingly encountering language and communication barriers in various issues of project management and community development with citizens for whom English is a second language. Proposed bi-lingual class of positions will assist in easing these problems. Study Com�onents Interview with managers in PED Comparison to class specifications Comparison with other job studies QES Evaluation and Analysis Position OverviewBackground The proposed class of positions will be paid at the same level as the existing Housing Rehabilitation Advisor I class. The particulaz language requirement will be specified in the Job Announcement (position announcement) based on client needs. 00 -4 `�.5 Comparison to Class Specifications The proposed duties and responsibilities to be assi�ed to the position were compared to the responsibilities specified in the existing Housing Rehabilitation Advisor series and the Project Management Technician class. Except for the requirement to be fluent in at least one lana age other than EngLish, the dufies and responsibilities were the same as those described for the Housing Rehabilitation Advisor 1. The responsibiliries were not in the nature of Project Management. The existing Aousing Rehabilitation Advisor I class spec, with the addition of the language requirement, is an accurate description of the proposed responsibilities. Comparison to Other Positions A brief review of some of the positions assigned to the Project Manager series, the City Planner series, and the Project Management Technician indicates that the proposed duties are typical of positions assigned to the Housing Rehabilitarion Advisor I class. OES Evaluation and Anal,� The QES evaluation and analysis jusfifies assignment of this class to grade 32 in the AFSCME Technical unit. Recommendation It is recommended that the new title, "Housing Rehabilitation Advisor I(Bi-Lingual)" be established and be compensated at the rate described above. f � :4 PROPOSED TZTLE OF CLASS: CODE: 171B BU: 02 EFFECTIVE: Da'9 HOUSING REHASILITATION ADVISOR I (BI-LINGUAL) DESCRZPTION OF WORK General Statement of Duties Performs highly skilled technical work in the occupied rehabilitation and energy programs; duties as required. implementation of owner and performs related Supervision Received: Works under the moderate supervision of the Supervisor of Rehabilitation; receives technical advice from the Housing Rehabilitation Advisor II. Sunervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Conducts inspections and energy audits of owner occupied dwellings (up to 6 units) and identifies building, housing, and related code deficiencies for the purpose o£ recommending needed rehabilitation appropriate to funding sources. Schedules and conducts meetings and acts as liaison between property owners, contractoxs, city inspectors, architects, appraisers, and outside agencies. Pxepares and submits documents for appxoval: inspection reports, specifications, cost estimates, bid documents, and construction budgets. Assists property owners in managing the bidding process including reviewing bids and awarding the contract. Provides technical advice to property ovmers involved in building-moving, accessibility, and energy projects. Monitors the construction process, prepares documents, and performs interim and final inspections for the purpose of authorizing progress and final payments to contractors. Assists with loan applications and loan closing processes. Txanslates and interprets for non-English speaking pexsons regarding housing housing rehabilitation matters in the particular language(s) specified. (continued on reverse side) HOUSING REHABILITATION ADVISOR I (BI-LINGUAL) �R�� Page 2 PROPOSED TITLE OF CLASS: HOUSING REHABILITATION ADVISOR I(BI-LINGUAL) � p _ q �s KNOWLEDGE, SKILLS, ABILITZES AND COMPETENCIES Knowledge of City Building and Housing Codes. Knowledge of construction methods, materials, and worl�anship. Knowledge of existing rules and regulations concerning reha6ilitation and clearance programs. Knowledge of enesgy conservation methods and materials. Knowledge of services offered by other community housing and financial agencies. Ability to read and understand plans, blueprints, and specifications for dwellings. Ability to write clear and concise reports. Ability to deal effectively with homeowners and contractors. Considerable ability to speak, write, interpret, and translate between English and one or more other languages. (These will be specified on the announcement.) MINIMUM QUALIFICATIQNS At least fi£teen credit hours in building inspection courses acceptable toward an associate degree in building inspection (certain couYSes may be substituted for those required for the basic building inspection associate degree); and one year of experience in construction including cost estimating, speciFication writing, and public contact. Each additional year of qualifying experience may be substituted for five credit hours. Must possess a valid Minnesota Class D driver's license, or equivalent out-of-state driver's license, with no suspensions or revocations within the two-year period prior to date of the examination (suspensions for parking-related offenses excluded). All candidates must be bi-lingual and be able to fluently read, write, and speak both English and one or more of the languages speci£ied in the examination announcement. HOUSING REHABILITATION ADVISOR I (BI-LINGUAL) � OFFICB OF HUMAN RESOURCES John Hmnilton, Diredor CTI�' OF SAINT PAUL 40o c�xana,�„� No�m Coteman, Mayor 25 West Finafh Svee! SaintPaul,Minnerota i5101-7637 TO: Brian 5weeney, Director Deparhnent of Planning and Economic Development FROM: DATE: � We are proposing to create a new title, Housing Rehabilitation Advisor I(Bi-Lingual). I have attached a copy of the proposed class spec and the class specification for the Housing Rehabilitation Advisor I for your review. The proposed Bi-Linguai titie will be a new title, not a replacement. We propose that compensation be the same as the Housing Rehabilitation Advisor I. Please norify me within twenty days of receipt of this memo, if you wish to discuss this acrion. If I do not heaz from you within that timeframe, I will assume agreement and will proceed with the process. Michael F. Foley �� '� / Office of Auman Reso s' (� August 18, 2000 00 —`►�IS 651-266-6500 657-266-6501 657-266-6502 651-292-6414 651-292-64I5 65I-192-7656 Twenty Day Norice - Proposed Housing Rehabilitation Advisor I(Bi-Lingual) TeZephone: TDD/1TY .Iobline: Faaimite.� 1 Oplion: 2i Opkon: 3"' Option: I hereby waive the time remaining on this 20 day notice far the purpose of revising this title and class specification. -�ame `� Da -�_ cc: Carole Otto G:1S7mediTe¢m21CLASS1bldgrehab120cmgKwpd � � r�-c� � �o�r %W -ni�,.i � � va�'< c��;— z• a C� c�C � �� A� � CITY OF SAINT PATJL Norm Cntem¢n, Mayar August 18, 2000 Roger Segal, Business Manager Kvrt Errickson, Business Representative AFSCME District Council # 14 Loca11842 -Technical 300 Hardman Ave. So., Suite 2 South Saint Paui, MN 55075-2469 OFFIC5 OF HUMAN RESOURCES Johrs Hmnitton, D'vector 400CiryHalZ�inner " 25 WestFawth Street Sent P¢ul, MBurerot¢ 55102-1631 Tvlephone: TDD/ITY.� Jobtine.� Ftrarmilc Go -9`tS 6I2-266-6500 672-266-6507 612-?66-6502 672-Z92-I656 RE: Twenty Day Notice - Froposed Housing Rehabilitation Advisor I(Bi-Lingual) We are proposing to create a new title, Housing Rehabilitation Advisor I(Bi-Lingual). I have attached a copy of the proposed clas spec and the class specification for the Housing Rehabilitation Advisor I for your review. The proposed Bi-Linguai title will be a new title, not a replacement. We propose that compensarion be the same as the Housing Rehabilitarion Advisor I. Please notify me within twenty days of receipt of this me3no, if you wish to discuss this acrion. If I do not hear from you within that timeframe, I will assuxne agreement and will proceed with the process. Thank you. v/ ��ael Foley /, � I hereby waive the time remainuig on this 20 day notice for the putpose of creating this title and class specification. Name Da#e (�2 c v�2 co n e�PG�� vco � f� v��spfJ� �' a7c� l'�t-L �'6 �� J,Q✓'CJ c G I +95e � �Gflifi �/ O�tJ D (� � �� , s�p� a �� Council Fyle # 00 —�t'3.S Green Sheet # 1 O � Presented Referred To RESOLUTION CITY OF SAINT PAUL, MINNESOTA �� Committee Date 1 An Administrative Resolution to Establish the Rate of Pay 2 for the new class of Housing Rehabilitation Advisor I(Bi-Lingual). 3 BEITRE50LVED,thattherateofpayfortheclassofHousingRehabilitationAdvisorI(Bi-Lingual 4 be established at the rate set forth in grade 32, Section ID 2, Teclurical Employees Standard Ranges 5 of the Salary Plan and Rates of Compensation, and 6 BE IT FURTHER RESOLVED, that this resolution shall take effect and be in force on the first pay period following its passage and approval. Requested by Deparhnent o£ � �.. .� - -� . . � - � � �.� . -� . . . �. - �/ �1� — -- .�..-, ..� i/ %/'fI/! ' !�// ' Human Resources ffice B `��. �t,u.'"�— �v'� TC'e� Form Ap ov by City Attorney By: S _ � �` �l `'LS � � Approve ayor for Submission to Council By: i/ `�il�Ji�--� Adopted by Council: Date �� \ , �g � n L�' Oo -yy,5 DEPARTMENT/OFFICE/COUNCII.= pATE INITIATED GREEN SHEET No.:10342 HumanResources S�nr ��, �� ° CONTACC PERSON & PHONE: p A�ITTAIJDn1'� IN1rIALD'�TE Mark Robertson 2666471 t DEen[tTT�tv'r Dm. 5 c11'Y CovntC[[. Micl�ael Foley 266-648 �/ `� Crry nTTORt�y 5 C1TY CLExx x�x r�nxcUU,smv nm. 2� &rRCr. sExvicES Dm. MUSf BE ON COUNCII. AGENDA BY (DATE) R�� 4 MAYOR (ORASST.) C1VII. SEELVICE CON�IvIISSION As A � �� TOTAL # OF SIGNATURE PAGES (CLIP ALL LOCATIONS FOR SIGNATI7RL�') n „ 1t , E ,,' QuE5'rEn: Approve the attached resolution establishing the salary for the new class title.d "Aousing Rehabilitation Advisor I \�' RECOMMENDATIONS: Approve (A) or Reject (R) PERSONAI, SERVICE CONTRAGTS MIJST ANSWER THE FOIS.OWING . QUESTSONS: PLANNING CO�A9SSION CIVIL SERVICE COhII�fISSION 1. Has this person/fvm ever worked under a con4act for this department? CIB COMMITI'EE Yes No �STAFP 2. Has tlris persoa/firm ever been a city employee7 �DISIRICTCOURT Yes No SUPPORTS WHICH�COI7NCII.OBJECTNE? 3. Does this personlfttm possess a slall not norrr�ally possessed by any c�scentcity.. -. � e�loyee? Yes No Ezplain all yes answers on separate sheet and attach to gr¢en sheet WTPiA1'IlVG PROBLEM, ISSi7E, OPPORTONI7"i (Who, What, When, Where, Why): PT•"D �125 C�eteYI711T1CC1 3IIeeCj. fOI HOUSJTlg Rehabilitation Advisors who are fluent in languages other than English. The population of the City is changing and not ali of the new citizens have had the opporhlnity to become fluent in English and in the terminology of building codes, house maintenance, and loans. A lack of effective communication in this area can impede progress on improving the quality of the housing stock of the City. nnvnrrTac�s � arrxovEn: Appropriate compensation will be established for the new class. nisnnv.�,ivTacES � nrrxovEn: There are no known disadvantages. PED is not requesting an additional FTE and we propose that the rate for this new titie be the same rate as the rate established for the Housing Rehabilitation Advisor I, so there is no increase in cost. n�sanvtuvrncES � xoT arrxovEn: Appropriate compensation will not be established for the new class and the City may not be able to recruit and retain qualified Rehabilitation Advisors who have communication skills in languages other than English. TOTALAMOUNTOFIRANSACTION: $O-OO COST7REVEN[3�BUDGETED: Y0S i FUNIIING SOURCE: 126 acr►virY �m�Ex: 36075 FnvnNC�u.IN�O�nTTON: �rLa.nv� C69U4t�6� �'°58�„TCh �2'�s8? oe� o � ��a G:VShared\Tcam2\CLAS S\bldgehab�gm l.wpd oo-q�}S Salary for the Proposed Title of Housing Rehabilitation Advisor I (Bi-Lingual} Pav Rate Comnared to Proposed Pav Rate Housing Rehabilitation Advisor I(Bi-Lingual) (Proposed) $ 1,561.21 AFSCME Tech Grade 32/Step 6 Housing Rehabilitation Advisor I(Existing) $ 1,561.21 AFSCME Tech Grade 32/Step 6) Bi-Weekly Costs (Step Six Comparison) Annual Additional Cost (Step Six Comparison) - G:�Shazed\Team2\CLASS\bidgreYiab\pay3.wpd Oo-9�lS CLASSIFICATION STUDY REPORT SL7MMARY CLASS STUDIED: INCUMBENT: STUDIED BY: DATE STUDIED: PERSONS CONTACTED: APPROVAL OF HUMAN Housing Rehabilitation Advisor I (Bi-Lingual) (Proposed Title) Vacant Michael F. Foley �f �� Se�f �a, a000 Carole Otto {Administrative Team Leader, PED and Personnel Liaison PED) I�/:��e��uJ��EIA , `� I Background PED staff are increasingly encountering language and communication barriers in various issues of project management and community development with citizens for whom English is a second language. Proposed bi-lingual class of positions will assist in easing these problems. Study Com�onents Interview with managers in PED Comparison to class specifications Comparison with other job studies QES Evaluation and Analysis Position OverviewBackground The proposed class of positions will be paid at the same level as the existing Housing Rehabilitation Advisor I class. The particulaz language requirement will be specified in the Job Announcement (position announcement) based on client needs. 00 -4 `�.5 Comparison to Class Specifications The proposed duties and responsibilities to be assi�ed to the position were compared to the responsibilities specified in the existing Housing Rehabilitation Advisor series and the Project Management Technician class. Except for the requirement to be fluent in at least one lana age other than EngLish, the dufies and responsibilities were the same as those described for the Housing Rehabilitation Advisor 1. The responsibiliries were not in the nature of Project Management. The existing Aousing Rehabilitation Advisor I class spec, with the addition of the language requirement, is an accurate description of the proposed responsibilities. Comparison to Other Positions A brief review of some of the positions assigned to the Project Manager series, the City Planner series, and the Project Management Technician indicates that the proposed duties are typical of positions assigned to the Housing Rehabilitarion Advisor I class. OES Evaluation and Anal,� The QES evaluation and analysis jusfifies assignment of this class to grade 32 in the AFSCME Technical unit. Recommendation It is recommended that the new title, "Housing Rehabilitation Advisor I(Bi-Lingual)" be established and be compensated at the rate described above. f � :4 PROPOSED TZTLE OF CLASS: CODE: 171B BU: 02 EFFECTIVE: Da'9 HOUSING REHASILITATION ADVISOR I (BI-LINGUAL) DESCRZPTION OF WORK General Statement of Duties Performs highly skilled technical work in the occupied rehabilitation and energy programs; duties as required. implementation of owner and performs related Supervision Received: Works under the moderate supervision of the Supervisor of Rehabilitation; receives technical advice from the Housing Rehabilitation Advisor II. Sunervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all the duties performed by all positions in this class. Conducts inspections and energy audits of owner occupied dwellings (up to 6 units) and identifies building, housing, and related code deficiencies for the purpose o£ recommending needed rehabilitation appropriate to funding sources. Schedules and conducts meetings and acts as liaison between property owners, contractoxs, city inspectors, architects, appraisers, and outside agencies. Pxepares and submits documents for appxoval: inspection reports, specifications, cost estimates, bid documents, and construction budgets. Assists property owners in managing the bidding process including reviewing bids and awarding the contract. Provides technical advice to property ovmers involved in building-moving, accessibility, and energy projects. Monitors the construction process, prepares documents, and performs interim and final inspections for the purpose of authorizing progress and final payments to contractors. Assists with loan applications and loan closing processes. Txanslates and interprets for non-English speaking pexsons regarding housing housing rehabilitation matters in the particular language(s) specified. (continued on reverse side) HOUSING REHABILITATION ADVISOR I (BI-LINGUAL) �R�� Page 2 PROPOSED TITLE OF CLASS: HOUSING REHABILITATION ADVISOR I(BI-LINGUAL) � p _ q �s KNOWLEDGE, SKILLS, ABILITZES AND COMPETENCIES Knowledge of City Building and Housing Codes. Knowledge of construction methods, materials, and worl�anship. Knowledge of existing rules and regulations concerning reha6ilitation and clearance programs. Knowledge of enesgy conservation methods and materials. Knowledge of services offered by other community housing and financial agencies. Ability to read and understand plans, blueprints, and specifications for dwellings. Ability to write clear and concise reports. Ability to deal effectively with homeowners and contractors. Considerable ability to speak, write, interpret, and translate between English and one or more other languages. (These will be specified on the announcement.) MINIMUM QUALIFICATIQNS At least fi£teen credit hours in building inspection courses acceptable toward an associate degree in building inspection (certain couYSes may be substituted for those required for the basic building inspection associate degree); and one year of experience in construction including cost estimating, speciFication writing, and public contact. Each additional year of qualifying experience may be substituted for five credit hours. Must possess a valid Minnesota Class D driver's license, or equivalent out-of-state driver's license, with no suspensions or revocations within the two-year period prior to date of the examination (suspensions for parking-related offenses excluded). All candidates must be bi-lingual and be able to fluently read, write, and speak both English and one or more of the languages speci£ied in the examination announcement. HOUSING REHABILITATION ADVISOR I (BI-LINGUAL) � OFFICB OF HUMAN RESOURCES John Hmnilton, Diredor CTI�' OF SAINT PAUL 40o c�xana,�„� No�m Coteman, Mayor 25 West Finafh Svee! SaintPaul,Minnerota i5101-7637 TO: Brian 5weeney, Director Deparhnent of Planning and Economic Development FROM: DATE: � We are proposing to create a new title, Housing Rehabilitation Advisor I(Bi-Lingual). I have attached a copy of the proposed class spec and the class specification for the Housing Rehabilitation Advisor I for your review. The proposed Bi-Linguai titie will be a new title, not a replacement. We propose that compensation be the same as the Housing Rehabilitation Advisor I. Please norify me within twenty days of receipt of this memo, if you wish to discuss this acrion. If I do not heaz from you within that timeframe, I will assume agreement and will proceed with the process. Michael F. Foley �� '� / Office of Auman Reso s' (� August 18, 2000 00 —`►�IS 651-266-6500 657-266-6501 657-266-6502 651-292-6414 651-292-64I5 65I-192-7656 Twenty Day Norice - Proposed Housing Rehabilitation Advisor I(Bi-Lingual) TeZephone: TDD/1TY .Iobline: Faaimite.� 1 Oplion: 2i Opkon: 3"' Option: I hereby waive the time remaining on this 20 day notice far the purpose of revising this title and class specification. -�ame `� Da -�_ cc: Carole Otto G:1S7mediTe¢m21CLASS1bldgrehab120cmgKwpd � � r�-c� � �o�r %W -ni�,.i � � va�'< c��;— z• a C� c�C � �� A� � CITY OF SAINT PATJL Norm Cntem¢n, Mayar August 18, 2000 Roger Segal, Business Manager Kvrt Errickson, Business Representative AFSCME District Council # 14 Loca11842 -Technical 300 Hardman Ave. So., Suite 2 South Saint Paui, MN 55075-2469 OFFIC5 OF HUMAN RESOURCES Johrs Hmnitton, D'vector 400CiryHalZ�inner " 25 WestFawth Street Sent P¢ul, MBurerot¢ 55102-1631 Tvlephone: TDD/ITY.� Jobtine.� Ftrarmilc Go -9`tS 6I2-266-6500 672-266-6507 612-?66-6502 672-Z92-I656 RE: Twenty Day Notice - Froposed Housing Rehabilitation Advisor I(Bi-Lingual) We are proposing to create a new title, Housing Rehabilitation Advisor I(Bi-Lingual). I have attached a copy of the proposed clas spec and the class specification for the Housing Rehabilitation Advisor I for your review. The proposed Bi-Linguai title will be a new title, not a replacement. We propose that compensarion be the same as the Housing Rehabilitarion Advisor I. Please notify me within twenty days of receipt of this me3no, if you wish to discuss this acrion. If I do not hear from you within that timeframe, I will assuxne agreement and will proceed with the process. Thank you. v/ ��ael Foley /, � I hereby waive the time remainuig on this 20 day notice for the putpose of creating this title and class specification. Name Da#e (�2 c v�2 co n e�PG�� vco � f� v��spfJ� �' a7c� l'�t-L �'6 �� J,Q✓'CJ c G I +95e � �Gflifi �/ O�tJ D (� � �� , s�p� a ��