00-864Council File
RESOLUTiON
Green Sheet
CITY OF 5AINT PAUL, MINNESOTA
Presented By
Referred To
Committee:Date
1 , WHEREAS, the Department of Public Works has opened bids for the Wamer Road 1Yai1 Eatension project, and
2
3 WHEREAS, this work was adopted by City Coundl Resolution 97-1530, known as Log #SU-5597084, and
WHEREAS, the bids eaceeded the engineets estimate by $415,568.48, and
7
8
9
10
11
ia
13
14
15
16
17
18
19
20
21
22
23
2f1
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
l4'f�REAS, the Federal Grant will cover SO% ofthe in¢eased construction costs, with the City needing W
cover the remai�ung 20% plus engineering wsts, so
TfIEREFORE BE TT RESOLVED, by the Covncil oFthe City of Saint Paul, upon recommendation of the Mayor
and advice of the Long Range Capital Improvement Budget Committee, that $415,568.48 is available
for appropriation in the 2000 Capital Improvement Budgets, as heretofore adopted and amended
by this Council, be hereby further amended in the 7mprovement Budgets, in the follouwg particulazs:
BE TT FURTI-IER RESOLVED, that it is the intent of the Council to restore a similar amount of local
fonding match to the Como Avenue Bike Lanes Project (C99-2SOS6). The Council �^^=na< that the
2002 CIB Budget include the local match funding for the Como Avenue Bike Lanes Project. �>�E.t-� S
Current Amended
Budget Change Budget
FINANCING PLAN
W azner Rd Trail E�tension
C98-2S024
FED GRANT
PIA
CIB
SPENDING PLAN
Warner Rd Trail Eatension
C98-2S024
Construction
Engineering & Inspection
FINANCING PLAN
Como Ave Bike Lanes
C99-2S086
e� o -- �� y
106260.
836,000.00 247,403.82 583,403.52
100,412 S8 100,412.85
210,000.00 67,751.75 277,751.75
546,000.00 415,56S.4S 961,56845
420,000.00 359,254.78 779,254.75
126,000.00 56,313.70 182,313.70
546,000.00 415,568.48 961,568.48
FED GRT 420,000.00 -420,000.00 0 00
CIB 88,000.00 -67,751.78 20,24822
Contributions 82,000.00 -82,000.00 0.00
590,000.00 -569,751.75 20,24522
SPENDING PLAN
Como Ave Bike Lanes
C99-2SOS6
Construction 494,000.00 -494,000.00 0.00
Engineering & Inspection 96,000.00 -75,751.78 20,248.22
590,000.00 -569,751.78 20,245 22
po•�Gy
55 FAIANCING PLAN
56 COiINTYAIDPART.PROG
57 C96-2T§SO
5S
59 PLA
60
61
62 SPENDING PLAN
63 COUNTY AID PART. PROG
84 C96-2T480
65
66 Construction
67
68
69 FINANCING PLAN
70 COUNTYAID PART. PROG
71 C97-2T481
72
73 P7A
74
75
76 SPENDING PLAN
77 COUNTY AID PART. PROG
7S C97-2T481
79
SO Construction
si
$774.52 -412.88 5,361.94
5,774.82 112.SS 8,361.94
8,774.82 -412.88 $361.94
8,774.52 -412.58 8,361.94
ioo,aoo.00 -ioo,000.ao o.00
100,000.00 -100,000 00 0.00
ioo,000.00 -ioo,000.00 o.00
ioo,000.00 -ioq000.00 o.oa
Approved by:
Director of Pinancial Services
Requested by Department of:
Adopted by Council:
EJW��ab Public Works 9�2oino
/ �By�:�
f Form Approved by ty A ey
Date � �fjz'
Adoption Certified by Council Secretary
By:
Appr
By:
By:
Approved by Mayor for Submission to Council
By:
DEPARTMEM/OFFICFICOUNCIL DATEINITATED GREEN SHEET No. 106260
Public Works 9l8/2000
Fd Wazn-266-6142 & Lisa Falk 26Cr6117
MUST BE ON COUNCILAGENDA BY (DNTE)
TOTAL # OF SIGNATURE PAGES
ACTONREOUESiED
NISMeER FOR
R01iSING �fFlNANGALSERVICES�IR. � IS 10 FINANGIALSERY/ACCTG
❑ MAYOR(OR ASSISTANn ❑ Ed Wam /S L�
❑ lisa Falk dR �� O� � ❑ Dick Ruoert �• \.� ! D 1 �
CDUNC�L
nss�c� � �1G�9.i
GITY ATTORNEV (,YTY CLERK
(CLIP ALL LOCATIONS FOR SIGNATURE)
Approval of attached Council Resolution amending the financing and spending plans of the Wamer Rd Trail Extension project by
transferring CIB funds from the Como Ave Bike Lane,PIA funds from the County Aid Participation program and adding Federa] Grant
funding.
�
RECOMMENDATIONS.ApprOVe (A) or RBlect (Rl
PII�NNING CAMMISSION
CIB COMMITTEE
CIVIL SERVICE COMMISSION
A Staff
CONTRACTS MUST ANSWER 7HE FOLLOWING �UESTIONS:
1. Has this persoNfrtm ever worKed untler a contract for this tlepartment?
YES NO
2 Has this persoNfirm ever 6een a ciry employee?
YES NO
3. Does ihis personliirm possess a skill not normalry posseased by am curteM dy emptoyee�
YES NO
vendor?
4. Isihis
INITIATING PROBLEM, ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE. WHY) '"' ""
The last four bids opened by Public Works have been higher than estimated. This trend, apparently resulting from the tight labor market and
the rising fuel prices, is being experienced by o[her Public Works agencies. MnDOT advised us that rebidding of projects recendy has
resulted in even higher bids for the same work.
We have been unable to meet the federal requirements to construct the Como Bike Lane project as submit'rd. We are therefore
recommen�'ing hansfer of ffie remaining CIB funds from that project to help cover the Wamer Rd T Extension sho fall.,
leaving enough to:cover preliminary engineering costs necessary to prepare anot�{ier
A key link in the City's bike and pedestrian infrastructure along the Mississippi River is improved, replacing an exispng facility in very poor
condiuon. We have been assured by MnDOT that the Federal shaze of 80% for construction will sull apply to the increased construction
costs.
DISADVAMAGES iF APPROVED�
Funding available in the County Aid Pazticipation program will not be available for other projects on County roads.
DISADYAMAGES IF NOT APPftOVED
The Warner Rd Trail Extension project will not be consffucted and Saint Paul will lose the allocated federal funds.
fOTAL AMOUNT OF TPANSACTION $ -254,596.15 COST/REVENUE BUDGETED (CIfiCLE ONE) YES �
FUNDMG SOURCE Fed Git, COIlhibu[ions, CIB &. PIA ACTIVITY NUMBER C98-2S0?A, C99-2S086, C96-2T480 & C97-2T481
FINpNCIPL lNFORMATION (E%PLAIN)
DEPARTNSENT OF PUBLIC WORKS O O�``
Thomas J. Eggum. Director
CITY OF SAINT PAUL
Norm Calemars, Mayor
�
Mayor Norm Coleman
City Council Members
Larry Lueth. Constructiors Ersgineer
25 W. Pourth Street
900 Ciry Hall Anrsex Telepitone: 65/-266-6080
Saint Paul, MN 55102-1660 Facsimile: 651-292-6315
FROM: Tom Eggum �' .
� �E�/.��
DATE: September 18, 2000
SUBJECT: Green Sheet # 106260 Warner Road Trail Extension
In response to the CIB Committee's recommendation regarding the attached Council
Resolution (green sheet # 106260), Public Works requests that the Council adopt the
original resofution. The original resolution consolidates funds to allow Public Works to
award the contract to the low bidder, and to colfect engineering fees based on this
actual bid.
The Department has expended a substantial amount of design effort in this project
already, and the inspection work wiil add significantly to the costs ior the department. It
is normaily the practice of the department to defer to the recommendation of the CIB
committee. In this case, the Department respectfully requests that you approve the
resolution which transfers the funds to pay for the additional engineering, as welf as the
additional construction costs.
The additional design efforts were primarily due to administrative items. Federal
projects are generally more time consuming, and much time was spent securing
permits and easements from the Department of fVatural Resources and the Corps of
Engineers. Also, the design work was more complicated because of the need to
cantilever the trail out over the Mississippi River tor a portion of its length.
Time is of the essence in the award of this project. There is an intermediate
construction deadline of December 31, 2000, to aliow for completion of a portion of the
project before a required construction easement expires. As we get farther and farther
into the fall, weather is always a concern. For these reasons, we ask the Council to act
on this resolution as soon as possible.
I appreciate your consideration of this request. If there are any questions regarding the
project, please contact Lisa Falk, Project Engineer, at 266-6117.
TJE/if
Responsive Services • Quatity Facilities • Employee Pride
�
oa. ►t �f
CITY OF SAINT PAUL
LONG-RANGE CAPITAL IMPROVEMENT BUDGET COMMITTEE
OFFICE OF FINANCIAL SERVICES
160 City Hall, Saint Paul, Minnesota 55102
651-266-8800
Norm Coleman
Mayo�
September 15, 2000
TO: Mayor Norm Coleman
City Council Members
FROM: Eric Willems, CIB Executive Secreta�!�/ ��VU�""�
RE: Green Sheet # 106260 Wamer Road Trail Extension
The CIB Committee reviewed the attached Council Resolution (green sheet # 106260 ) on September
14, 2000. The ClB Committee recommends the following amendment to the resolution as part of the
approval by the Mayor and City Council. The CIB Committee is making the following recommendation
because the project as originally adopted included funds to cover engineering costs for the project. The
amendment is:
1) that the proposed budget amendment to add additionai funds to the Warner Road Trail
Extension project should be for construction costs only, and
2) that Public Works should idenrify the amounC of additional engineering costs proposed to be
added to the project so that those costs can be removed from the budget amendment.
The CIB Committee thanks the Mayor and City Council for their considerarion of the above
recommendarions.
G:\Shazed�B udgedDEPTS\CIB\W PF1LESlRESOLVf I�GS# 106260.wpd
Council File
RESOLUTiON
Green Sheet
CITY OF 5AINT PAUL, MINNESOTA
Presented By
Referred To
Committee:Date
1 , WHEREAS, the Department of Public Works has opened bids for the Wamer Road 1Yai1 Eatension project, and
2
3 WHEREAS, this work was adopted by City Coundl Resolution 97-1530, known as Log #SU-5597084, and
WHEREAS, the bids eaceeded the engineets estimate by $415,568.48, and
7
8
9
10
11
ia
13
14
15
16
17
18
19
20
21
22
23
2f1
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
l4'f�REAS, the Federal Grant will cover SO% ofthe in¢eased construction costs, with the City needing W
cover the remai�ung 20% plus engineering wsts, so
TfIEREFORE BE TT RESOLVED, by the Covncil oFthe City of Saint Paul, upon recommendation of the Mayor
and advice of the Long Range Capital Improvement Budget Committee, that $415,568.48 is available
for appropriation in the 2000 Capital Improvement Budgets, as heretofore adopted and amended
by this Council, be hereby further amended in the 7mprovement Budgets, in the follouwg particulazs:
BE TT FURTI-IER RESOLVED, that it is the intent of the Council to restore a similar amount of local
fonding match to the Como Avenue Bike Lanes Project (C99-2SOS6). The Council �^^=na< that the
2002 CIB Budget include the local match funding for the Como Avenue Bike Lanes Project. �>�E.t-� S
Current Amended
Budget Change Budget
FINANCING PLAN
W azner Rd Trail E�tension
C98-2S024
FED GRANT
PIA
CIB
SPENDING PLAN
Warner Rd Trail Eatension
C98-2S024
Construction
Engineering & Inspection
FINANCING PLAN
Como Ave Bike Lanes
C99-2S086
e� o -- �� y
106260.
836,000.00 247,403.82 583,403.52
100,412 S8 100,412.85
210,000.00 67,751.75 277,751.75
546,000.00 415,56S.4S 961,56845
420,000.00 359,254.78 779,254.75
126,000.00 56,313.70 182,313.70
546,000.00 415,568.48 961,568.48
FED GRT 420,000.00 -420,000.00 0 00
CIB 88,000.00 -67,751.78 20,24822
Contributions 82,000.00 -82,000.00 0.00
590,000.00 -569,751.75 20,24522
SPENDING PLAN
Como Ave Bike Lanes
C99-2SOS6
Construction 494,000.00 -494,000.00 0.00
Engineering & Inspection 96,000.00 -75,751.78 20,248.22
590,000.00 -569,751.78 20,245 22
po•�Gy
55 FAIANCING PLAN
56 COiINTYAIDPART.PROG
57 C96-2T§SO
5S
59 PLA
60
61
62 SPENDING PLAN
63 COUNTY AID PART. PROG
84 C96-2T480
65
66 Construction
67
68
69 FINANCING PLAN
70 COUNTYAID PART. PROG
71 C97-2T481
72
73 P7A
74
75
76 SPENDING PLAN
77 COUNTY AID PART. PROG
7S C97-2T481
79
SO Construction
si
$774.52 -412.88 5,361.94
5,774.82 112.SS 8,361.94
8,774.82 -412.88 $361.94
8,774.52 -412.58 8,361.94
ioo,aoo.00 -ioo,000.ao o.00
100,000.00 -100,000 00 0.00
ioo,000.00 -ioo,000.00 o.00
ioo,000.00 -ioq000.00 o.oa
Approved by:
Director of Pinancial Services
Requested by Department of:
Adopted by Council:
EJW��ab Public Works 9�2oino
/ �By�:�
f Form Approved by ty A ey
Date � �fjz'
Adoption Certified by Council Secretary
By:
Appr
By:
By:
Approved by Mayor for Submission to Council
By:
DEPARTMEM/OFFICFICOUNCIL DATEINITATED GREEN SHEET No. 106260
Public Works 9l8/2000
Fd Wazn-266-6142 & Lisa Falk 26Cr6117
MUST BE ON COUNCILAGENDA BY (DNTE)
TOTAL # OF SIGNATURE PAGES
ACTONREOUESiED
NISMeER FOR
R01iSING �fFlNANGALSERVICES�IR. � IS 10 FINANGIALSERY/ACCTG
❑ MAYOR(OR ASSISTANn ❑ Ed Wam /S L�
❑ lisa Falk dR �� O� � ❑ Dick Ruoert �• \.� ! D 1 �
CDUNC�L
nss�c� � �1G�9.i
GITY ATTORNEV (,YTY CLERK
(CLIP ALL LOCATIONS FOR SIGNATURE)
Approval of attached Council Resolution amending the financing and spending plans of the Wamer Rd Trail Extension project by
transferring CIB funds from the Como Ave Bike Lane,PIA funds from the County Aid Participation program and adding Federa] Grant
funding.
�
RECOMMENDATIONS.ApprOVe (A) or RBlect (Rl
PII�NNING CAMMISSION
CIB COMMITTEE
CIVIL SERVICE COMMISSION
A Staff
CONTRACTS MUST ANSWER 7HE FOLLOWING �UESTIONS:
1. Has this persoNfrtm ever worKed untler a contract for this tlepartment?
YES NO
2 Has this persoNfirm ever 6een a ciry employee?
YES NO
3. Does ihis personliirm possess a skill not normalry posseased by am curteM dy emptoyee�
YES NO
vendor?
4. Isihis
INITIATING PROBLEM, ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE. WHY) '"' ""
The last four bids opened by Public Works have been higher than estimated. This trend, apparently resulting from the tight labor market and
the rising fuel prices, is being experienced by o[her Public Works agencies. MnDOT advised us that rebidding of projects recendy has
resulted in even higher bids for the same work.
We have been unable to meet the federal requirements to construct the Como Bike Lane project as submit'rd. We are therefore
recommen�'ing hansfer of ffie remaining CIB funds from that project to help cover the Wamer Rd T Extension sho fall.,
leaving enough to:cover preliminary engineering costs necessary to prepare anot�{ier
A key link in the City's bike and pedestrian infrastructure along the Mississippi River is improved, replacing an exispng facility in very poor
condiuon. We have been assured by MnDOT that the Federal shaze of 80% for construction will sull apply to the increased construction
costs.
DISADVAMAGES iF APPROVED�
Funding available in the County Aid Pazticipation program will not be available for other projects on County roads.
DISADYAMAGES IF NOT APPftOVED
The Warner Rd Trail Extension project will not be consffucted and Saint Paul will lose the allocated federal funds.
fOTAL AMOUNT OF TPANSACTION $ -254,596.15 COST/REVENUE BUDGETED (CIfiCLE ONE) YES �
FUNDMG SOURCE Fed Git, COIlhibu[ions, CIB &. PIA ACTIVITY NUMBER C98-2S0?A, C99-2S086, C96-2T480 & C97-2T481
FINpNCIPL lNFORMATION (E%PLAIN)
DEPARTNSENT OF PUBLIC WORKS O O�``
Thomas J. Eggum. Director
CITY OF SAINT PAUL
Norm Calemars, Mayor
�
Mayor Norm Coleman
City Council Members
Larry Lueth. Constructiors Ersgineer
25 W. Pourth Street
900 Ciry Hall Anrsex Telepitone: 65/-266-6080
Saint Paul, MN 55102-1660 Facsimile: 651-292-6315
FROM: Tom Eggum �' .
� �E�/.��
DATE: September 18, 2000
SUBJECT: Green Sheet # 106260 Warner Road Trail Extension
In response to the CIB Committee's recommendation regarding the attached Council
Resolution (green sheet # 106260), Public Works requests that the Council adopt the
original resofution. The original resolution consolidates funds to allow Public Works to
award the contract to the low bidder, and to colfect engineering fees based on this
actual bid.
The Department has expended a substantial amount of design effort in this project
already, and the inspection work wiil add significantly to the costs ior the department. It
is normaily the practice of the department to defer to the recommendation of the CIB
committee. In this case, the Department respectfully requests that you approve the
resolution which transfers the funds to pay for the additional engineering, as welf as the
additional construction costs.
The additional design efforts were primarily due to administrative items. Federal
projects are generally more time consuming, and much time was spent securing
permits and easements from the Department of fVatural Resources and the Corps of
Engineers. Also, the design work was more complicated because of the need to
cantilever the trail out over the Mississippi River tor a portion of its length.
Time is of the essence in the award of this project. There is an intermediate
construction deadline of December 31, 2000, to aliow for completion of a portion of the
project before a required construction easement expires. As we get farther and farther
into the fall, weather is always a concern. For these reasons, we ask the Council to act
on this resolution as soon as possible.
I appreciate your consideration of this request. If there are any questions regarding the
project, please contact Lisa Falk, Project Engineer, at 266-6117.
TJE/if
Responsive Services • Quatity Facilities • Employee Pride
�
oa. ►t �f
CITY OF SAINT PAUL
LONG-RANGE CAPITAL IMPROVEMENT BUDGET COMMITTEE
OFFICE OF FINANCIAL SERVICES
160 City Hall, Saint Paul, Minnesota 55102
651-266-8800
Norm Coleman
Mayo�
September 15, 2000
TO: Mayor Norm Coleman
City Council Members
FROM: Eric Willems, CIB Executive Secreta�!�/ ��VU�""�
RE: Green Sheet # 106260 Wamer Road Trail Extension
The CIB Committee reviewed the attached Council Resolution (green sheet # 106260 ) on September
14, 2000. The ClB Committee recommends the following amendment to the resolution as part of the
approval by the Mayor and City Council. The CIB Committee is making the following recommendation
because the project as originally adopted included funds to cover engineering costs for the project. The
amendment is:
1) that the proposed budget amendment to add additionai funds to the Warner Road Trail
Extension project should be for construction costs only, and
2) that Public Works should idenrify the amounC of additional engineering costs proposed to be
added to the project so that those costs can be removed from the budget amendment.
The CIB Committee thanks the Mayor and City Council for their considerarion of the above
recommendarions.
G:\Shazed�B udgedDEPTS\CIB\W PF1LESlRESOLVf I�GS# 106260.wpd
Council File
RESOLUTiON
Green Sheet
CITY OF 5AINT PAUL, MINNESOTA
Presented By
Referred To
Committee:Date
1 , WHEREAS, the Department of Public Works has opened bids for the Wamer Road 1Yai1 Eatension project, and
2
3 WHEREAS, this work was adopted by City Coundl Resolution 97-1530, known as Log #SU-5597084, and
WHEREAS, the bids eaceeded the engineets estimate by $415,568.48, and
7
8
9
10
11
ia
13
14
15
16
17
18
19
20
21
22
23
2f1
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
l4'f�REAS, the Federal Grant will cover SO% ofthe in¢eased construction costs, with the City needing W
cover the remai�ung 20% plus engineering wsts, so
TfIEREFORE BE TT RESOLVED, by the Covncil oFthe City of Saint Paul, upon recommendation of the Mayor
and advice of the Long Range Capital Improvement Budget Committee, that $415,568.48 is available
for appropriation in the 2000 Capital Improvement Budgets, as heretofore adopted and amended
by this Council, be hereby further amended in the 7mprovement Budgets, in the follouwg particulazs:
BE TT FURTI-IER RESOLVED, that it is the intent of the Council to restore a similar amount of local
fonding match to the Como Avenue Bike Lanes Project (C99-2SOS6). The Council �^^=na< that the
2002 CIB Budget include the local match funding for the Como Avenue Bike Lanes Project. �>�E.t-� S
Current Amended
Budget Change Budget
FINANCING PLAN
W azner Rd Trail E�tension
C98-2S024
FED GRANT
PIA
CIB
SPENDING PLAN
Warner Rd Trail Eatension
C98-2S024
Construction
Engineering & Inspection
FINANCING PLAN
Como Ave Bike Lanes
C99-2S086
e� o -- �� y
106260.
836,000.00 247,403.82 583,403.52
100,412 S8 100,412.85
210,000.00 67,751.75 277,751.75
546,000.00 415,56S.4S 961,56845
420,000.00 359,254.78 779,254.75
126,000.00 56,313.70 182,313.70
546,000.00 415,568.48 961,568.48
FED GRT 420,000.00 -420,000.00 0 00
CIB 88,000.00 -67,751.78 20,24822
Contributions 82,000.00 -82,000.00 0.00
590,000.00 -569,751.75 20,24522
SPENDING PLAN
Como Ave Bike Lanes
C99-2SOS6
Construction 494,000.00 -494,000.00 0.00
Engineering & Inspection 96,000.00 -75,751.78 20,248.22
590,000.00 -569,751.78 20,245 22
po•�Gy
55 FAIANCING PLAN
56 COiINTYAIDPART.PROG
57 C96-2T§SO
5S
59 PLA
60
61
62 SPENDING PLAN
63 COUNTY AID PART. PROG
84 C96-2T480
65
66 Construction
67
68
69 FINANCING PLAN
70 COUNTYAID PART. PROG
71 C97-2T481
72
73 P7A
74
75
76 SPENDING PLAN
77 COUNTY AID PART. PROG
7S C97-2T481
79
SO Construction
si
$774.52 -412.88 5,361.94
5,774.82 112.SS 8,361.94
8,774.82 -412.88 $361.94
8,774.52 -412.58 8,361.94
ioo,aoo.00 -ioo,000.ao o.00
100,000.00 -100,000 00 0.00
ioo,000.00 -ioo,000.00 o.00
ioo,000.00 -ioq000.00 o.oa
Approved by:
Director of Pinancial Services
Requested by Department of:
Adopted by Council:
EJW��ab Public Works 9�2oino
/ �By�:�
f Form Approved by ty A ey
Date � �fjz'
Adoption Certified by Council Secretary
By:
Appr
By:
By:
Approved by Mayor for Submission to Council
By:
DEPARTMEM/OFFICFICOUNCIL DATEINITATED GREEN SHEET No. 106260
Public Works 9l8/2000
Fd Wazn-266-6142 & Lisa Falk 26Cr6117
MUST BE ON COUNCILAGENDA BY (DNTE)
TOTAL # OF SIGNATURE PAGES
ACTONREOUESiED
NISMeER FOR
R01iSING �fFlNANGALSERVICES�IR. � IS 10 FINANGIALSERY/ACCTG
❑ MAYOR(OR ASSISTANn ❑ Ed Wam /S L�
❑ lisa Falk dR �� O� � ❑ Dick Ruoert �• \.� ! D 1 �
CDUNC�L
nss�c� � �1G�9.i
GITY ATTORNEV (,YTY CLERK
(CLIP ALL LOCATIONS FOR SIGNATURE)
Approval of attached Council Resolution amending the financing and spending plans of the Wamer Rd Trail Extension project by
transferring CIB funds from the Como Ave Bike Lane,PIA funds from the County Aid Participation program and adding Federa] Grant
funding.
�
RECOMMENDATIONS.ApprOVe (A) or RBlect (Rl
PII�NNING CAMMISSION
CIB COMMITTEE
CIVIL SERVICE COMMISSION
A Staff
CONTRACTS MUST ANSWER 7HE FOLLOWING �UESTIONS:
1. Has this persoNfrtm ever worKed untler a contract for this tlepartment?
YES NO
2 Has this persoNfirm ever 6een a ciry employee?
YES NO
3. Does ihis personliirm possess a skill not normalry posseased by am curteM dy emptoyee�
YES NO
vendor?
4. Isihis
INITIATING PROBLEM, ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE. WHY) '"' ""
The last four bids opened by Public Works have been higher than estimated. This trend, apparently resulting from the tight labor market and
the rising fuel prices, is being experienced by o[her Public Works agencies. MnDOT advised us that rebidding of projects recendy has
resulted in even higher bids for the same work.
We have been unable to meet the federal requirements to construct the Como Bike Lane project as submit'rd. We are therefore
recommen�'ing hansfer of ffie remaining CIB funds from that project to help cover the Wamer Rd T Extension sho fall.,
leaving enough to:cover preliminary engineering costs necessary to prepare anot�{ier
A key link in the City's bike and pedestrian infrastructure along the Mississippi River is improved, replacing an exispng facility in very poor
condiuon. We have been assured by MnDOT that the Federal shaze of 80% for construction will sull apply to the increased construction
costs.
DISADVAMAGES iF APPROVED�
Funding available in the County Aid Pazticipation program will not be available for other projects on County roads.
DISADYAMAGES IF NOT APPftOVED
The Warner Rd Trail Extension project will not be consffucted and Saint Paul will lose the allocated federal funds.
fOTAL AMOUNT OF TPANSACTION $ -254,596.15 COST/REVENUE BUDGETED (CIfiCLE ONE) YES �
FUNDMG SOURCE Fed Git, COIlhibu[ions, CIB &. PIA ACTIVITY NUMBER C98-2S0?A, C99-2S086, C96-2T480 & C97-2T481
FINpNCIPL lNFORMATION (E%PLAIN)
DEPARTNSENT OF PUBLIC WORKS O O�``
Thomas J. Eggum. Director
CITY OF SAINT PAUL
Norm Calemars, Mayor
�
Mayor Norm Coleman
City Council Members
Larry Lueth. Constructiors Ersgineer
25 W. Pourth Street
900 Ciry Hall Anrsex Telepitone: 65/-266-6080
Saint Paul, MN 55102-1660 Facsimile: 651-292-6315
FROM: Tom Eggum �' .
� �E�/.��
DATE: September 18, 2000
SUBJECT: Green Sheet # 106260 Warner Road Trail Extension
In response to the CIB Committee's recommendation regarding the attached Council
Resolution (green sheet # 106260), Public Works requests that the Council adopt the
original resofution. The original resolution consolidates funds to allow Public Works to
award the contract to the low bidder, and to colfect engineering fees based on this
actual bid.
The Department has expended a substantial amount of design effort in this project
already, and the inspection work wiil add significantly to the costs ior the department. It
is normaily the practice of the department to defer to the recommendation of the CIB
committee. In this case, the Department respectfully requests that you approve the
resolution which transfers the funds to pay for the additional engineering, as welf as the
additional construction costs.
The additional design efforts were primarily due to administrative items. Federal
projects are generally more time consuming, and much time was spent securing
permits and easements from the Department of fVatural Resources and the Corps of
Engineers. Also, the design work was more complicated because of the need to
cantilever the trail out over the Mississippi River tor a portion of its length.
Time is of the essence in the award of this project. There is an intermediate
construction deadline of December 31, 2000, to aliow for completion of a portion of the
project before a required construction easement expires. As we get farther and farther
into the fall, weather is always a concern. For these reasons, we ask the Council to act
on this resolution as soon as possible.
I appreciate your consideration of this request. If there are any questions regarding the
project, please contact Lisa Falk, Project Engineer, at 266-6117.
TJE/if
Responsive Services • Quatity Facilities • Employee Pride
�
oa. ►t �f
CITY OF SAINT PAUL
LONG-RANGE CAPITAL IMPROVEMENT BUDGET COMMITTEE
OFFICE OF FINANCIAL SERVICES
160 City Hall, Saint Paul, Minnesota 55102
651-266-8800
Norm Coleman
Mayo�
September 15, 2000
TO: Mayor Norm Coleman
City Council Members
FROM: Eric Willems, CIB Executive Secreta�!�/ ��VU�""�
RE: Green Sheet # 106260 Wamer Road Trail Extension
The CIB Committee reviewed the attached Council Resolution (green sheet # 106260 ) on September
14, 2000. The ClB Committee recommends the following amendment to the resolution as part of the
approval by the Mayor and City Council. The CIB Committee is making the following recommendation
because the project as originally adopted included funds to cover engineering costs for the project. The
amendment is:
1) that the proposed budget amendment to add additionai funds to the Warner Road Trail
Extension project should be for construction costs only, and
2) that Public Works should idenrify the amounC of additional engineering costs proposed to be
added to the project so that those costs can be removed from the budget amendment.
The CIB Committee thanks the Mayor and City Council for their considerarion of the above
recommendarions.
G:\Shazed�B udgedDEPTS\CIB\W PF1LESlRESOLVf I�GS# 106260.wpd