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00-858Council File # �� .. $S$ RESOLUTION CITY O� S.AINT PAUL, NIINNESOTA Green Sfieet # '100�4 �l 3y Presented By Refened To Committee: Date Resolution requesting LIEP to provide the City Council with a report as to whether the 50% reduction in all housing-related permit fees, as embodied in Council File #00-749, for new construction projects will cover City costs in processing and inspecting said projects. WIIEREAS, the City Council on September 13, 2000 approved and adopted, by amendment to Saint PauPs Legislative Code Chapter 33.04 in Council File # 00-749, the continuation of a pilot program meant to increase housing in Saint Paul by reducing the fees for alI housing-related permits for new construction by 50%; WHEREAS, the City Council only exYendea this program to Decamber 31, 2000, rather than fiu•ther, because of the Council's concern that the loss of revenue from the reduction in fees would negatively impact the resources needed by the City to perforxn the work necessary to inspecting and processing the projects associated with the permits; WHEREAS, the City Council needs information regarding the City's cost of inspecting and processing the projects associated with the permits in order to evaluate whether the pilot program should be extended further; NOW, THEREFORE BE IT RESOLVED: That the City Council requests LIEP to make a written report to the Council at the City Council meeting on October 4, 2000 regarding the City's cost of inspecting, reviewing, and otherwise processing the new construction projects associated with all housing-related permits and whether the reduced fees for these projects will cover such City costs. Requested by Department of: By: Form App y Atto ey By: L�'NC`i�__/ Certified by Council 5ecretary Approved by Mayor for Submission to Council By: By: Approved by My�s�.,, Y Date L✓ By: Adopted by Council: Date �__'�^_ � ac7�� ----� 00 -��` Council Sept. 14, GREEN SHEET No � ='��7 TOTAL # OF SIGNATURE PAGES ooan�r ow[craa ❑ an�naatv ❑ anct.out ❑ nu�xeiusoncuaw. � wu�cuiacav�Ktta ❑wraeroRwsnwp ❑ (CLIP ALL LOCATIONS FOR SIGNATURE) Requesting LIEP to provide the Council with a report by Oct. 4 on whether reduced building permit fees will cover city costs. w PL4NNING CAMMISSION CIB CAMMI7TEE CIVIL SERVICE COMMISSION I�'•: �y�i��' SOURCE Hes thie ce�soNfirm everwwkea u�aer a conUact ta Mis Deaertment� rES tao Has Mis ce�m+e�er ceen a eM1y emphyee7 YES NO Daes this pa�im p�aeas a sltill not namallyposseaee0 by airy arteM dty empbyee7 YES NO Is tlus petaonffitm atargetetl ve�doYt VES NO dain aii ves anw�s on aena�ate sheet entl attech to nreen aheet CO3T/REVENUEBUDGETED(GRCLEONk� ACT11/iTY NUMBER L� 3�; 0' (EXPWN) Oo - g58� CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM October 4, 2000 �� _� To: Council President Daniei Bostrom � City Councilmembers �p• �� }� LG • a4� Fr: Robert Kessler, LIEP Director �(� �- Re: Further Information on the Cost of Tnspections-1999 I am forwazding the additional information prepazed by Sheila Reed on the cost associated with our building and mechanical inspections as requested. I have also attached the information provided previously for reference and comparison. We hope that this information is sufficient to answex the Council's questions, if not we are available to provide any additional information that you need. c: Susan Kimberly, Deputy Mayor Peter Haznes, Financial Services Director Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Initiative Lori Lee, Accounting LIEP Managers �2EG�f�?ECs ;.1': , 1' _f{{, �tTY �LERt� pp -KP' � E � N W � C W W aa � C W LL J p� N 0 N y M < � U�m �+- c m UOu�.r' � ��oo O N � O t`�) (p tp � O O n O n � N h F � o < < 05 < C N A + �N t�0 � � W o� O Y�I O > O J N O N O � a ' � � o U ^ � Q V N N O Of O ol n Oi W 1� th � N J (�i O < Oi � a n M O � � U � � 6 m �n o i� O c0 N O M tO V T J O W O � ? m N � � � � H b tp U Q � N � a m N � o h n � O m m C) P o in C �- b W h � � � m w 0 � j � c d. � C ' � U K L � W m A e -� ; O ' a ` % 3 W � � n m U m � C � m � � � 3 W C � � j N m � 0 f � � 0 C x 0 ^' � C C "' O V C p ' L � a - - a m m m i° t0 + tl1 W c w U � � 0 0 L X m X L C m K W W O O O W m W O W �,��< � � I� O y C] M O tp 1n � � N N O � �] M T V R l0 �D m h � �O O � �n � O O) lV N O� � � < O O R N N � � � rn m � � h N (O h I� N N V W [7 1� m n C N [O b � ��.. C m � £ L q m C i p e m � C m d � L w o1 1' G W � M1 N N � � C 0 E ti m � m N U � LL ao -PsP� b V m x a m � j C q 0 °� u. m w � Q J m H O 0 T� m w UO � � � m m 4 � � a v m n 3 m ° c F m m m a m m rn iy m 0 .. c `o � 0 _ � m m 0 w w � m W L m � N 3 E < � E � w �n o a 1O m � c o m � c w iL �c W oaa OI m � U q LL � �— � L � � m m y C m � 3 C COC 0 C (� 0 n o n m m o m i� nt m � c t a m m o a a � p nma'mw 3' m nv N C W m 0� 0 m i c p a � � o o a � C � �p �N � E E _ � mo°�°rn . , . OFFICE OF LICENSE, INSPECTIONS AND ENVIRONMENTALPROTECTION RobertKusler, Director CITY OF SAINT PAUL Norm Coleinan, Mayor LOA'RYPROFESSIONAL BUILOING Suite 300 350 St. Peter Street Saint Paul, Minnuota 55102-Ii10 October 3, 200� To: Fr: Re: Mayor Norm Coleman Saint Paul City Council Robert Kessler, LIEP Director Roger Curtis, LIEP {� �1 , /6 Oo - pS!' Telephorse: 65/-266-9090 Farsimile: 65I-266-9114 Pilot Program to Increase Housing in Saint Paul (Reduction of Permit Fees) - August Report � August 2000 produced the following housing construction results: 'Number of Housing Units Created: Permit Valuation: Normal Permit Fee Total: ��Reduced Permit Fee Total: Savings to Customers: 32 $3,226,500 $83,320 $41,660 $41,660 Saint Paul demolished one single family dwelling and one duplex in August 2000. The Program's results a$er one year, since its inception on September 1, 1999 are: Number ofHousing Units Created: Permit Yaluation: Normal Permit Fee Total: Reduced Permit Fee Total.• Savings to Customers: 221 $23,999,432 5505,097 $252,549 8251,549 If you have questions, concems, or would like more informarion on the Program, please contact either one of us. c: Susan Kimberly, Deputy Mayor Tom Eggum, Public Works Director Bemie Bullert, Regionai Water Services Manager David Thune, Housing Information Director Megan Ryan, Markefing & Promofions Director Brian Sweeney, PED Director Amy Filice, PED Tom Harren, PED Gary Pelrier, PED Mary-Helen Mische, PED � 20 of the units in August were single famiZy dwellings, 12 were duplexes. �� Figures include all permit, variance and SAC fees o a -tS�' CITY OF SAINT PAUL Il�ITERDEPARTPvIEI3TAL Iv�40RANDUM September 18, 2000 To: Council President Daniel Bostrom City Councilmembers Fr: Robert Kessler, LIEP Director � Re: The Cost of Inspections-1999 A s you laiow, conshuction activity in the City continues at a record pace. 1949 was the fifth record year in a row with double digit increases in the number of permits, inspections, valuations, and revenues (see attached LIEP Annual Permit Report}. Until 1999, LIEP staff had been able to handle the increased work load through efficiencies, working smarter, and the use of a number of part time and temporary u�spectors, and support staff. In 1999, it was necessary for us to add one plan reviewer and a building inspector to keep pace with the increase in the number of pernuts and inspections. These two positions, plus the Project Facilitator II position in the 2000 budget, are the only increases in the total complement of LIEP staff since the Office was created in 1992, outside of the transfer of three PED staff in 1995, who came with the transfer of tkte responsibilities for site plan review, heritage preservarion, and staffing the Boazd ofZoning Appeals). Yau may recall that these services were provided by PED with 5 and a half full time staff, while LTEP absorbed the responsibiliries with the transfer of only three (3) FTE's. When we compieted the vision for the redesigned Office with the help of Rita Kidd in 1994, we noted that the new computer system would improve the efficiency ofback office operations by approximately 80 to 90%, front counter operations by about 50%, and fieid work by only 10 to 15%. The creation of the ECLIPSJAMANDA system has unproved our "in office" processing efficiency and capacity, but it obviously can not perform inspections and solve problems in the field where our mission critical work takes pIace. Field staffprovide our direct services, the rest of us who work in the Office are here primarily to support the field inspectors. Since 1994, our overall workload increased by more than 150% while our staff complement has increased by only 6%, (3% if you dou't count the staff transferred from PED who brought suhstantial new responsibilities with them in 1995). In 2001, we have requested the addition of several new field and staff support positions, to keep pace with the increase in overall construction activity and the specific increase in housing construction anticipated in response to the City's Housing Initiative. In budgetary terms, we have �ceeded revenue projections each of the last five years while keeping expenditures under authorized amounts. Even with the Housing Iniriative fee reduction and the modest increase in staff, we believe that we will remain wiUun our revenue projections. Even if we do exceed budgeted revenues, we can tap the LIEP fund balance, which has grown to more than $2.4 million at the end of 1999. According to our budget analysts and sound accounting practices LIEP should maintain at least a 40% fund balance, which is approximately $1.9 million, in order to complete projects already approved if there is a downturn in the growth of construcrion acfivity. The growth of the LIEP fund balance resulting from the eaplosion of construction activity and the Council Fresident Bostrom September 18, 2000 Page 2 ao - �sY efficiencies produced by ECLIPS/AMANDA, made it possible to offer the reduction in permit fees for new housing construction in support of the City's Housing Initiative. We were cautious in offering the reduction, that is why we asked that it be approved as a one yeaz pilot progrun, and reviewed annually to make sure that we don't exceed available resources. Last year when the City Councii approved the initial permit reduction ordinance, Councilmember Coleman also asked for information on the total cost of permit activities, and we pzovided a complete report to the Financial Services Office in May, in preparation for the City Council's review of our 2001 budget request. The report prepared by LIEP accountant Sheila Reed is also attached for your information. Briefly, Ms. Reed's report confirius that pexmit costs remain slighfly under revenues. The matgin, which is 5%, is the minimai acceptable limit for an operation of this nature. We hope that this information is sufficient to answer your questions, if not we are available to provide any additional information that you need. c: Susan Kimberly, Deputy Mayor Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Iniriative Lori Lee, Accounting LIEP Managers CTTY OF SAINT PAUL Zemnn, Mtryor SBntPmd,Minnesota 55102-1510 ��r To: Bob Kessler ' From: Sheila Reed � Date: September 4�$, 2000 Subject: Permit Fee Cost Study OFFICE OF LICINS&, INSPECfIONS AND O Q rS0 ENVIltONMENT'AL pROTECISON RobertKesal� D"vecto> LOiVRYPROFESSIONALBUIT.DING Telephone:657-266-9090 350 SL PrlerSb-eet, Sldte 300 Fotsrmrle 651-1669099 651-266-9124 Attached is a summary of the PeYxnit Fee Costs that were submrtted to the Budget Office on May 04`". Included in the packet are the spreadsheets used in arriving at the summary. The summary is based on the 1999 actual costs. CITY OF SAINT PAUL OFFiCE OF LIEP FUND 320 PERMIT REVENUE AND ASSOCIATED COS7S 1999 salaries oo- Psr 650 71 salaries and Staff sa{aries are actua{; Direct OH sa{aries are af4ocated based on trade pmtcst99.wk4 �aaaeevo>e000000 ��,o��m<o�M��o� � Q � O 1• � tD � � N m OJ s aV- O� N e tV - M � f � Q � 1 I � F O O O O O O O O O O O O O O O W O O O O O O O O O S O O O O O Of ci000 000do 0 odo ooi � w o 0 0 0 0 0 0 0 o S o 0 0 0 0 0 � W N l`: Q Q bf m N 1� O] V'V' O m�q C3 O, � LL C Ol M t0 �[J �C n> 6� N �O ln m(O N O � Q N� em- tO N tn N N OJ [7 �[] N vJ O I W � N P � Z Q 4 a � i n�v�0000MO�no c�mov�n N fV V W O m �IJ O O R 6> ip Qi t7 N P- N �t> f� O tC tD Oi N O l0 O�(V N O� O� m t0 W N N O� 1� c7 � N N GD � GD V h(O �[J m N t0 m t9 Q m h A H Q N O tp (O A 1� �f N tp � N O f� ��(D Q N 1� N tD <O m fp N N t0 m t•l O N tn tp ��im��cNm�oM o mnoov.-m ? lL � ID �? '? 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P l0 ^< W 1� N � f0 I� O W m v� N e7 N oJ t7 W W � � � � � � � � � � � N� � � J N CJ ' N N N N N� tfI (O t7 t0 N�V N t7 � N OJ N M M N z � O m � m O t9 � m � y fq � W .. (J 1 Z o LLa � U> W W� m W W� K Z 4� mww��c m m M V 4� W m w tV N N � � 0 N H> M (7 f O LL � � W Z Y = q �5 �G �/5r � ,�r 3 �� $� $�� a� � � - _� CSm @ LL S c e m �m o S � 9O ye ww^ 6iw m� m � m` oa -tsY � Y - � � W O � N a � � H O U � a s 3 N m O U � aa -taY OFFICE OF LICENSE, INSPECTIONS AND ENVIRONMENTALPROTECTION �n� x�5i�, na�wr CITY OF SAINT PAUL Norm Caleman. Mayor Mazch 22, 2000 To: Fr: Re: Mayor Norm Coleman Saint Paul City Council Robert Kessler, LIEP Director 1999 Annual Permit Report LOWRYPROFESSIONAL BUILDTNG Suire 300 350 Sk Puer So-eez Saint Paul, Minnesata SSIO2-1510 ao-Ps1' Telephone: 6SI -266-9090 Facsimile.- 65I-1669724 I am happy, once again, to report a record year in the total value of construcrion activity in 1999, the fifth consecutive record-setting year. 1999 also marks the second straight yeaz of pemut valuation in excess of a half billion dollars. I want to recognize and commend LIEP staff for managing the increased workload during these past five years, and thank them in advance for the continued commitment required during the upcoming year, which we also predict will be a record breaker. Highlights of the 1999 report include: Nnmber of permits issued Fees collected for permits Valnation of work 1994 29,996 $4,733,875 $605,666,791 1998 28,100 $4,325,479 $558,166,125 Increase 1,896 $408,396 $47,500,666 °10 Increase 7% 9% 9% Please let me, or Dave Lobejko at 266-9123, know if you haue any questions regarding this report. We also have detailed, monthly data available. c: Depaftment and Office Directors Neighborhood District Counciis Tom Riddering, Building Code Official Roger Curris, Housing Initiative LIEP Staff �?a-rst' Five Year Overview of Construction Activiry in Saint Paul (1995 - 1999) City of Saint PauPs Oftice of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 -1999 $700 $600 $500 a $400 � $300 $200 $100 $0 Year Number of Permits Issued 1995 -1999 30,000 28,000 26,000 24,000 22,000 20,000 18,000 16,000 Year Year Permits Issued Fees Collected 1999 29,996 1998 28,100 1997 25,642 1996 26,273 1995 23,421 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuation of Work $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 ��se a°e e ae o e e e aa�o ]w',o�-m �onm�oeoo�enmw ? 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K< 4i cV (C c�i tD W m PJ Oi cV � m Y- W� N 1� N � �� Q�D ^ P W A N C th LD h O Of W LLJ N C] N t0 f") W Cl A Q� W W N P`� V Cl � l� � A tD a t7 t� � W �'W N� fR e9� W O� 19(9vi N� �O tV y� LL j Vi � = O F U N M 1� N N�[J N N 4n b OJ f7 tp � m e � 0' N t7 N N � b t7 A N �[} � � a V] Q � v � t� � i¢ � ;w m ia " I z ;� o N tn O 'f ,�� Q��w�WU' 1= z � �O � ,v�.��a�w�?c�� Wq r �� IOWWw�Nj=y��ZC�Wi�Q�zi- U 1 . I�J...1 ��Q JF-�1W �1-¢QIO;$ y W imwwu_LL c7poaa¢mv�33i�c� g d Gc-d'St� 0 _rsY consraucnonpExnurvaLwnoNs Folbwing p a fa6ulatlon o( paemitvaiwdans tar tho maeth of: DECEMBER 7999 OfFlCE OP LICE45c. INS?ECTIONS ANO ENVIRONMENTAL PROTECTION 35a ST. PETE.R STRE3T, SPJNT PAUL, MINNESOTA 55102 MONTHLY REVEiVUE RE�ORT NO. � 398 4 n 0 7 78 4 470 20 0 33 25 20 15 226 8 0 3 4 8 209 0 63 0 0 0 12 9 0 50 0 241 76 0 t976 CammerCal -adOiUrnu. alterabons S Iepairs Resdeneal -atlCitians. alte2EOm & t6pa'us nas�a�em e�aa�ys m s+� a>+� canapy CaryOR . Cammertal�New) OemaGtlan (9 sfd. 4 9ara9�s. 1 apt (3unitl, t reaary. 7 service spfion. t recyC(ns center. t arfica warenouse) DuDlex Elacfric �evator FzrauatloNFounCaOOn Faices Fue Suppression FvepWCe Ganqe Gaa Bumer Movin9 OtfiwWardrouse Oii Bumx ONar fuds Plasterirtg Plumbing RamWPanting Lot Reingeration Rastaurant Re�aimi�g Wall Snea Syns S�ngle Famity Wrelling (New) Skyway Steamfittlng Swimminq Paola Warm Aif Warer UtiGry Woad SWre YALUqTION OF PERMRS 5 3.192.f44.00 S 4.685,177.5t s �.sss.aao.aa 5 0.00 S 0.00 5 M0.�00.00 s +a�z•w.ao 5 952.000.00 S a.752.T44.I3 S 35.e32Ae 5 OAU 5 72.217.00 5 �,596,839.00 5 {7.995.00 S 235274.38 S 8262U8.50 5 130,000.00 S Q00 5 30123550 5 18,150.00 5 2t,550.40 S 2.745.587.41 5 0.�0 5 7.355,469.a0 5 0.00 5 O.W 5 0.00 S 67.378.00 5 1.73&.642t0 S 0.00 S 380,095.99 5 0.00 S 1,IC6,789.00 S 2.228.748.41 5 0.00 5 28,148,162.92 Overview of Construction Activity in Saint Paul 1995 - Housing Initiative (Sept. 1999 through Aug. 2000) 00 �-rs�' City oI Saint Paul's Office of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 - Housing Initiative $700 $600 $500 o $400 � $300 $200 $100 $0 Year Mumber of Permits Issued 1995 - Housing Initiative 32,00� 30,000 28,000 26,000 24,000 22,000 20,000 18,000 15,000 Year Year Perwits Issued HI* 1999 1998 1997 1996 1995 30, 532 29,996 28,100 25,642 26,273 23,421 Fees Collected $4, 696,123 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuaaon of Work % of New Housing Constructioa Valuation $582, 927, 919 $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 3.4% 3.1% 3.1% 3.4% 1.4% 2.0% *Housing Initiative Pilot Progrnm Year, September 1999 through August 200D oa •Ysr CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1999: 117 SINGLE FAMILY DWELLINGS (117 DWELLING TJNITS) VALUATTON: $12,725,956 10 DUPLEXES (20 DWELLING UrIITS} VALUATION: $2,254,989 3 THREE PLEXES (9 DWELLING LTNITS) VALUATION: $1,164,000 3 FQITR PLBXES (12 DWELLING UI�IITS) VALUATION: $1,952,000 1 APARTMENT (5 DWELLING UIVIT5) VALUATION: $476,967 163 NEW DWELLING UNiTS CON5TRUCTED IN 1949 TOTAL VALUATION: $18,583,912 DWELLING iJNITS DEMOLISHED IN 1999: *107 SINGLE FANIILY DWELLINGS (107 iINITS) 15 DUPLEXES (30 iJNITS) 1 TR7PLEX (3 UIVITS) 2 FOtIR PLEXES (8 (JNITS) 148 TOTAL DWELLING UNTTS DEMOLISI3ED IN 1999 *The Hoyt-Montana Flood Project accounts for 28 of the demolished single family dwellings 6 c -tat` CITY OF SAINT PAUL NEtiV DWELLINGS COI�ISTRUCTED IN 1948: 90 S7NGLE FAMILY DWELLINGS (90 DWELLING LINITS) VALUATTON: $13,960,814.10 1Q DUPLEXES (2Q DWELLING UNITS) VALUATION: $1,806,628.80 i FOUR PLEX (4 DWELLING tJNITS) VALUATION: $383,000 3 APAR'fMENT BLTII.DINGS (16 DWELLING Ur1ITS) 5-unit: $400,498 5-unit: $A00,498 6-unit: $480,000 VALUATION: $1,280,996 130 NEW DWELLING [JNITS CONSTRUCTED IN 1998 TOTAL VALUATION: $17,431,438.90 DtiYELLINGS DEMOLTSHED Ii`I 1998: 71 STNGLE FAMILY D�irELLINGS (71 DWELLII3G L3NITS) 6 DUPLEXES (12 DWELLING LTNITS) 3 THREE PLEXES (9 AWELLINC: LJrIITS) 2 FOUR PLEXES (8 DWELLFI�3G L3rIITS) 20 A1'ARTMENT BUII,DINGS (152 DWELLING LTNITS) 2 32-units $ i l-units 252 TOTAL DWELLING L}23ITS DEMOLISHED JN 1998 O� - P'�t' CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1997: 60 SINGLE FAMILY DWELLINGS (60 DWELLING UNITS) VALUATION: $6,128,523.64 3 AUPLEXES (6 DWELLING LI�IITS) VAT.UAT'TON: $3,648,330.56 3 APARTMENT BUILDINGS (56 AWELLING UI3ITS) VALUATTON: $4,250,000.00 122 NEW DWELLINGUI�iITS CONSTRUCTED IN 1997 TOTAL VALUATION: $14,026,854.20 DWELLINGS DEMOLISHED IN 1997: 75 SINGLE FAMILY D`VELLI�IGS (75 DWELLING UNITS) 2 DUPLEXES (4 DWELLING LJNIT5) 1 THREE PLEX (3 DWELLING TINITS) 1 APARTMENT BITILDNG (i l DWELLING UTtITS 93 TOTAL DWELLING L3NITS DEMOLISHED 113 1997 -r ,, � J L .i�� n ,�. IX� � p_d'JP' .�.�. �..5.y;.i`ts�.^`..�W."^p W.'.::M:�_`f.Sm��:'.'fi'w$�"°%: ��^?'i'+�°.. �iT�Y;� O��¢:SAIN7`�P�1Uvt� .,..�.. �.� .... �. , ��.;�:-. -� _..,.��.��. �:�a� .... . � d,.. �� .� t3EW�DVVE�LlNGS;.CONSTfZIiGT��]��i 1.995� >__�,�.�,.._.�m_m_. .. 44 SlNGLE FAMILY DWELLINGS (44 DWELLING UNfTS) VALUATION: $4,992,232 1 DUPLEX (2 DWELLING U�l(TS) VAlIlAl"{ON: �210,000 1 APARTMENT BUiI.DfNGS (6 DWELtif�G UNiTS) VALUATION: $335,000 52 NEW DWEC.LING UNlTS CONSTRUCTED IN 9996 TOTAL VAtUATION: 55,537,232 ..�..yw.<.7.......�.. �.�.h.�. �w....V �,.. ��:-�� .,.,�.�.. _. ��?!1Et EM OLiSH ED°li��:1996; 72 SiNG�E FAMILY DWELL4NGS (72 DWELLING UNITS) 8 DUPLEXES (16 DWELLING UNVTS) 3 FOURPLEXES (12 DWELLlNG UNITS) 900 TOTA! DWELLING UNtTS DEMOLtSHED lN 1996 Da -Ys!' ..x::.��.:.,<:,::�:,.�:�:�.�-<w. .<:��-.�:•�«::,.�-� - ��.:��,�:�:-, C17"Y OFWSAIIV � P�A�l� .°.'-:v>.'bt�T..s...... .n ..�-e.�:....++...Smw...-:.cw...Gi-ar.aac<aofk........v. XkS+.+4 ,X.:::.. � �EVVwD1NELI:iNGS�`GON STRt1GTECi;tt1�� 995: 42 SiNGLE FAM1�Y DWELLINGS (42 DWEILING UNiTS) VALUATiON: 54,821,735 3 APARTMENT BUILDiNGS (18 DWELLlNG UN1TS) VALUATION: $2,050,000 60 NEW DWEtLiNG UN1TS CONSTRUCTED IN 1995 TOTAL VALUATION: �6,871,735 ,..�....M.,..-..,.:,.._...........�..,... �,�,,.,,.._,. i31NELL.[1�IGS�DE{Y�OLtSHED�{I,t,199 t 118 SINGLE �AMILY DWELLINGS (118 DWEl.L4NG UNiTS) 2 APARTMENT BUILDINGS (45 DWEL.t1NG UNiTS) 1 - 30 llNlT BUlLD1NG 1 -15 UNiT BUILDING 10 DUPLEXES (20 DWELLING UNiTS) 1 TR(PLEX (3 DWELLING UN1TS) 3 FOURPIEXES (12 �V�lELl1NG UN(7S) 198 TOTAL DWELLfHG llN1TS DEMOLtSHED IN 1895 ao-rsr ; V N _ Q O z U � f�r � � _ _ - t. - - ` - . - � !� W � � i Q E.+ - - ` o� _, : - - � d .�, w - =— -- _ - - _ � � � = � o d � � Qi ___ _ � _ � _ ' _ - T .` O � ' _ - - -" � � NO^ , .: _ -. " - L, � O O. a0 C� bON � ,� . - ,. - ; O Q. O� O� T7 - _ '- ': O G� C+ O� �3 >> a�i -_ ' s. n7 �. ^n ^r � ... ... s. - O. 'O T7 "G 'C Zy ia �a E-� - -- - . 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R. 4 Pa N�l-i" "y"i N - .D � ( I I �� ( ( w r� -, ° o o ° o ° o S ° o ° o o ° o 0 0 0 0 0 0 0 0 0 0 0 0 0 ° o o ° o ° o ° o 0 0 ° o o ° o `�' ° o o ° o ° o ° o ° o ° o S ° o 0 o �n o v, o �n o �n o �n � C 7 M M N N � H3 69 b9 69 69 E!� 69 69 69 saa3;�waad 00 -�sr � � � � � � w � � � a x W � ; � ; � � �, ; ; �o ; - : - - � � � f_ _ - = d �+ - - _ - 7 " �, � _ _ � _ fr�.� '� _ = - C ° .: d � _ - = _ ^� t?�" � � a�'i W ° 'a a , . . _ - .� � � � �,_ _ -= - � _ _ - -_ -° � >, -_ = - � � - . __ : _.. < -_ _ � - � >_- - � - - . - w . _ - - � _" � - . � c, o ° o o S o 0 0 0 o o `�' ° o ° o o ° o 0 0 ° o o ° o ° o o v, o v� o �n o v, o v, ss � � � � � � s�s +ti ss I�1I$ - Pa�aapo,� saa3 00 -�S� CITY OF SAINT PAUL INTERDEPARTSv1�NTAL MEMORANDUM September 18, 2000 To: Council President Daniel Bostrom City Councilmembers Fr: Robert Kessler, LIEP Director � Re: The Cost of Inspecrions-1999 As you lmow, construction activity in the City continues at a record pace. 1999 was the fifth record year in a row with double digit increases in the number ofpermits, inspections, valuations, and revenues (see attached LIEP Annual Permit Report). Unti11949, LIEP staff had been able to handle the increased work load through efficiencies, working smarter, and the use of a number of part time and temporary inspectors, and support staff. In 1999, it was necessary for us to add one plan reviewer and a building inspector to keep pace with the increase in the number of permits and inspections. These two positions, plus the Project Facilitator II position in the 2000 budget, are the only increases in the total complement of LIEP staff since the Office was created in 1992, outside of the transfer of three PED staff in 1995, who came with the transfer of the responsibiliries for site plan review, heritage preservation, and staffing the Board of Zoning Appeals). You may recall thaY these services were provided by PED with 5 and a half fuli time sta£f, while LIEP absarbed the responsibilities with the transfer of only three (3) FTE's. When we completed the vision for the redesigned Office with the help of Rita Kidd in 1994, we noted that the new computer system would improve the efficiency of back office operations by approximately 80 to 90%, front counter operations by about 50°/a, and field work by only 10 to 15%. The creation of the ECLIPSf AMANDA system has improved our "in office" processing efficiency and capacity, but it obviously can not perform inspections and solve problems in the field where our mission critical work takes place. Pield staff provide our direct services, the rest of us who work in the Office are here primatily to support the field inspectors. Since 1944, our overali workload increased by more than 150% while ow staff complement has increased by only 6°l0, (3% if you don't count the staff h'ansferred from PED who brought substanrial new responsibiliries with them 3n 1995). In 2001, we have requested the addition of several new field and staff support positions, to keep pace with the increase in overall construction activity and the specific increase in housing construction anticipated in response to the City's Housing Izufiative. In budgetary terms, we have exceeded revenue projections each of the last five years while keeping expenditures under authorized amounts. Even with the Housing Initiative fee reduction and the modest increase in staff, we believe that we will remain within our revenue projections. Even if we do exceed budgeted revenues, we can tap the LIEP fixnd balance, which has grown to more than $2.4 uullion at the end of 1999. According to our budget analysts and sound accounting practices LIEP shoutd maintain at least a 40°to fund balance, which is appro�cunately $1.9 million, in order to complete projects already approved if there is a downtum in the growth of construcrion activity. The growth of the LIEP fund balance resulting from the explosion of construction activity and the Council President Bostrom September 18, 2000 Page 2 00 efficiencies produced by ECLIPS/�1MANDA, made it possible to offer the reduction in permit fees for new housing conshucrion in support of the City's I-Iousing Initiative. We were cautious in offering the reduction, that is why we asked that it be apgroved as a one year pilot program, and reviewed annually to make sure that we don't exceed available resources. Last year when tUe City Council approved the initial permit reduction ordinance, Councilmember Coleman also asked for information on the total cost of permit activities, and we provided a complete report to the Financial Services Office in May, in preparation for the City Council's review of our 2001 budget request. The report prepared by LIEP accountant Sheila Reed is also attached for your informafion. Briefly, Ms. Reed's report confirms that permit costs remaiu slightly under revenues. The mazgin, which is 5%, is the m;n;ma1 acceptable limit for an operation of this nature. We hope that this information is sufficient to answer your questions, if not we are available to provide any additianal information that you need. c: Susan Kimberly, Deputy Mayor Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Initiative Lori Lee, Accounting LIEP Managers CTTY OF SAINT PAUL lonmt, M¢yor SaintPmrl Minnesota SSIOL/510 �� To; Bob Kessler, 'S From: Sheila Reed �; � Aate: September 7 �, 2000 Sabject; Permit Fee Cost Siudy OFFSCE OF LLCENSE, A*SPECTiONS AND oa - rsr ENVIItONMENTAL PROTECCfON RobertKessla, Direcbr LOWRYPROFFSSIONALBUIJ.DA'C'i Te7ephane:651-1669090 3505kPaerSlree�Sui1e300 Facsimile: 651-2669099 651-266-9114 Attached is a summary of the Permit Fee Costs that were submitted to the Budget Office on May 04`". Included in the packet are the spreadsheets used in arriving at the summary. T4ie summary is based on the 1999 actusl costs. pc - fSY C1TY OF SAfNT PAUL OFFICE OF LIEP FUND 320 PERMIT REVEN[3E AND ASSOCfATEfl COST51999 169.00 .71 and Staff saiaries are actuat: Direct OH safaries are alfocated based on trade pmtcst99.wk4 � � e e e e e o e o e e o o e o e e ]wa�onm�onMravom n�nmon 1 ¢ Q � O h fD ' e- N�� e�- � N � �� a� w lo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 oi � io 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W o 0 o d o 0 0 0 0 0 0 0 0 0 0 � W O O O O O O O O O O O O O O O S � W N C- K< c7 0 N t_ Of c V o m�a N O1 �(L Q QJ (7 m b L9 f7 m N+n [7 � m�O N O m J m P� t0 N t[� [V Ol m t7 � i� Pi C� Q Q N�q '- N N O W 7 N � aZ o ¢ ¢ � mvMOOOO �o�nocimovM � N V 6� O tD Y) O O Q W tD W CJ N 1� N�9 l� O O] cn W N O N O Cl N N Z Y O fD [O W N N O N l` M Oi N N W W Q� uJ m Y l� (G � OJ tn ry W tD V m t� A F- Q N O t0 0 M- i� < H t0 � N O i� � H tD Q N h� t0 t0 W t0 N 0 t0 t0 t�l O(V '�O ]3mm vc�o?mmom�ooe_ �o Q� M� tD � Q 'P N� W f- . 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N W t7 N fp O I� N`P O 6� O� Cl N oiN1� Oco ro�+ivr oit+it+i inb ai OW W inm v�»nmwroN m�nm�cnN o F lll J Q� f9 fA (9 t0 f9 W f9 N f7 V Q ' W J N tA � � f9 dl tA Q � � W U Y Yl N Qa V � O� tp 1� O(O lp � O tD o N t0 t0 � m .- N t+l N�� O) tD O 6) � W h- t'�) O W M N O v- M l� V' A W F Q N 6� e- N�- N N +- W CC N W VJ a- 0 0 0 0 0 0 0 o a o 0 0 0 o rn o �N O O O O O O O O I� O m O 0 O N 'i h (fJ � �p � O O O 1� tD O t+J t� '[T hl ��[J � Y N W b N tl� l7 W t[] b fp O m� W Oi O O � a' N C N t0 r O t� �T O N fC N CJ N F- Q (D Oi LD � 0 O(O H f0 W 1� O tn tD N 'd' Q LL � Q H� IA (9 � iA ��W � m l� t� � � � � � � m � tn O O O O O O O O O �[J O h O h I� e 1� +� YJ l'J O H S O O O W V(O tC O N 1� N = O v m n v v ai ri rD ro�o �c oi ai oi c�i v c� �"' W m N I� N � b � P f0 ' P W 1� N Q C'l m Z 4- l0 1� O W m tn N t7 N.- t0 C� 01 M h Q W U N`4 V' � V f7 � l�f � I� l0 V M M � m � W W N�W H fR � M ?� fR b3 W N� O� N y LL � W � O F U N Fl !+ N N N N N� N m f7 tD �f m p v V J V� r N th N N M� Cl t7 N YJ m � � � � � v N � � � W N a — z � o m m w� � � � � p w J 1- Z �7 �' U' U O V a K Z 1 � Z W F' �' F= �'- Q r Z 0.'H � �� U> W � W Q=1- t� V 7.� �� Q J F- J J W� 1- `S Q O S Q W mww a �u ��I � p o - PSd� � p�� °� � m�m �cn e� 'f� a€w �"� L � E S m� :e ss a� w� s U @ � X 3 b € � 8 £ S 3 � s x m � Y 3 N y O u� � 8o•YSP' � Y 3 fV N O � � 0� ��! � s 3 N N O U � � a-rsr OFFICE OF LICENSE, INSPECTTONS AND ENVIRONMEN'I'AL PRO'CECTION Roben Kessler, Director CITY OF SAINT PAUL Nonrs Coleman, Mayar Mazch 22, 2000 To: Fr: Re: Mayor Norm Coleman Saint Paul City Council Robert Kessler, LIEP D'uector 1944 Annual Permit Report LOA'RYPROF6SSIONAL B(ALDING Suire 300 350 St Peter Street Stnnt Poul, Minnrsota 55102-ISIO 60 -�sr Telephone.�65I-2fi6-9090 F¢a�imile: 657-2669124 I am happy, once again, to report a record year in the total value of construction activity in 1999, the fifth consecutive record-setting year. 1999 also marks the second straight year of permit valuation in excess of a half billion dollars. I want to recognize and commend LIEP staff for managing the increased workload during these past five years, and thank them in advance for the continued commitment required during the upcoming year, which we also predict will be a record breaker. Highlights of the 1999 report include: Number of permits issned Fees collected For permits Valua6on of work ]999 29,996 $4,733,875 $605,666,791 1998 28,100 $4,325,479 $558,166,125 Increase 1,896 $408,396 $47,500,666 °lo Increase 7% 9% 9% Please let me, or Dave Lobejko at 266-9123, know if you have any questions regarding this report. We also have detailed, monthly data available. c: Deparhnent and Office Directors Neighborhood District Councils Tom Riddering, Building Code Official Roger Curtis, Housing Initiative LIEP Staff � _rsr Five Year Overview of Construction Activity in Saint Paul (1995 - 1999) City of Saint Paul's Office of License, Inspection and Environmeutal Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 -1999 $700 $6D0 $500 o $400 � $300 $200 $100 $0 Year Number of Permits Issued 1995 -1999 30,000 : �� 26,000 24,000 22,000 20,000 18,000 '. �� Year Year Permits Issued Fees Collected 1999 29,996 1998 28,100 1997 25,642 1996 26,273 1995 23,421 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuation of Work $605,666,791 $558,16G,125 $417,938,697 $396,289,230 $336,b60, I Ob � oe ae >> o�ae �e �e e e� � � W Gi O A M f0 f� l7 tG C O fA Ci l�I W O tr ? h Q T O 1� lD ��- � 0 W s�� N � e�- � r � ` � Q N W �, o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0=0 0 0 � tn O O o O O O C G C C O O O C O C W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � SyJ�N t� C P f7 W fV f� � Q Q O fD W N O � W< O� t7 (O l'f m[7 m N�O M (O m N O m m< c t0 ' �D N m(O CJ tb t� C7 0l � Q N� N N O IS7 � N Q � Z � ¢ ¢ t7 C C� o o O O t9 0� O N m p t' e7 i[J N V O� O tD �P p O< m tD m M � 1� in b 1� O m c7 C� tV O al O c7 [V N Z Y O f0 t0 W N N O b I� M Ol N N� Oi 0��4 rD < 1� tD b m � m O� 0< Oi t� � F'� 0 N O t0 6� h A V 10 (O 1p fV O A W N fO Q N f` ' 0 m 0 tC N m i0 0 M O N�D tD ��i m t7 i N W 0 M O t7 !� O O Y�- tO Q LL�� i0 �`C C N' Oi � e�- N� O ) O Q m W w � ¢) In 6� O ' t0 p O ' m ' Oi O� � m Q N� tO Y OI tD O O O D Q 0 G V 6) [O fD C9 {G A T 1+ G N ID ln N tD {L P P O Kf C tO O N N IA R tD OI N F� I� I'^ h W Cf Q Iq tq Q N N Y'J 0 1� m A 4� 0 W W � O� N O N O tp O � t� 4�- I� Hi t+J f" W !� 1 0 O� tD � 1n N� �� M� l.. 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LL � N lh ` fV N b N(Y VI tn l0 e7 {O � V� N t7 N N W b M t�I N Z � O n N m O (g '�rn �y -N+Z F z : n �� o � o a = m � a � m � � � Q VJ 1- (p I J W� lU I3I y G! _� LL Z�� I� J J�� Q J I- �] .� lSS � F- ¢ ; ; 0] W W LL{L(� n Oaarrnm3 m m M � � W lV N 4 fb � ti a � ^ � � 0 � a w > F 5 00 -rsr OFFiC'c OF ! 1LEiV5E. WSAEC7ION5 ANp QlyIRONMENTAL PROTEC'fION 3`.9 51'. PE i c.4 57AE=T. SAIl3T?Aii� MINNESOTA :5102 MONTHLY REVEIVUE REPORT � �ucrwN P�searvuunnau Fdirnrmq b a nbulaUOn af p�m�it raGattans torMe monN of: DECEIIBFR 1999 � 63 398 t a 0 � 18 4 a7a 10 0 33 ZS � 15 221 8 0 7 4 6 7A9 a � 0 0 0 12 9 0 50 0 24� � U 7976 comme.as� -aadna�s. m�aaau�s a repa:s Restlenlial-a06tioits aitelapom S repai(s e,�ro�� a�m�: m �e m+� � � camn,ercy (Naw) Oemo6tlon (B �(d. 4 garagea / a0� ( 7 rec;oiY. t wvks �tafian. t tecFltng w�Ra. 7 oflke xrard�oute) Dupex �ecaic �evatot EsmratiWFwndafian FMees Fvo Suppretsian Fireqera Garage Gaa Bumtt Mav�+9 01NcerWxMOUSe oa a,ma 01�n Puela Pfaativv'aig � RamyParkNg Lac aemv�co� ResWrant Rebining WaP Shetl �9� S7n91e Famity Owelli�g (Naw� SkY"aY SfearnfrtWU� Swirtrning Paala Warm Pir Water Uti6ly WacC Siam VALWVTlON OFPERMfTS S 3.79214s.OR S 4.885.1�t.it s ,.ses.aaaao s aoo s a.nu S �WO,W0.00 S 101,210.00 952000.W 4.7527�4A3 35,�32A8 0.00 72271.00 5.596.839.00 47.995.00 235,27a.�8 626,2a8.50 130AW.U0 0.00 301,235.50 16.150.00 a�ssa.ao 2,745,587.4t aaa 1.355.489.00 O.GO 0.00 0.00 6T,378.Q0 1.1�8.44Z40 0.00 390.095.99 0.00 1,A06.984.00 2,228.7d6.41 0.� 28.148.70202 po-�S� Overview of Construction Activity in Saint Paul 00 -1'S�'' 1995 - Housing Initiative (Sept. 1999 through Aug. 2000) City of Saint Paui's Office of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Tota! Permit Valuation 1995 - Housing Initiative Year Number of Permits Issued 1995 - Housing Initiative $700 $600 $500 o $400 � $300 $200 $100 $0 32,000 30,000 28,000 26,000 24,000 22,000 20,000 18,000 16,000 Year Year Permits Issued Fees Collected Valuation of Work % of New Housing Construcfion Valuation HI* 1999 1998 1997 1996 1995 30, 532 29,996 28,100 25,642 26,273 23,421 $4, 696,123 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 $582, 927, 919 $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 3.4% 3.1% 3.1% 3.4% 1.4% 2.0% *Housing Initiative Pitot Program Year, September 1999 thraugh August 200D oc -Ys�' CITY OF SAINT PAUL r�w Dw�Lr.nvcs corrs�uc�n nv i9�: 117 SINGLE FAMII.Y DWELLINGS (117 DWELLING LTI3ITS) VALUATION: $12,725,956 10 DUPLEXES (20 D4VELLING IJNITS) VALUATION: $2,264,989 3 THI2EE PLEXES (9 DWELLING L7NTSS) VALUATION: $1,164,000 3 FOUR PLEXES (12 DVJELLING UNTTS) VAI,UATTON: $1,952,000 1 APAR.TMENT (5 DWELLTNG UrTITS) VALUATION: $476,967 163 NEW DWELLTNG L3NITS CONSTRi7CT'ED IN 1999 TOTAL VALUATION: $18,583,912 DWELL�iG UNITS DEMOLISHED IN 1999: "107 SINGLE F.AMSLY DWELLINGS (107 [3NiTS) 15 DUPLEXES (30 C3I3TfS) 1 TRIPLBX (3 UNITS) 2 FOUR PLEXES (8 UNTTS) 148 TOTAL DWELLING UIVTTS DEMOLISHED IN I999 *The Hoyt-Moniana Fiood Project accawets for 18 of ihe demolished single family dwellings oo-rsr CITY OF SAIN�' PAUL NE�i' DWELLINGS COI�TSTRUC°TED IN 1998: 90 SIlVGLE FAMII.Y DWELLINGS (90 DWELLING L7NITS) VAI,UA'PION: $13,960,814.16 10 DUPLEXES (20 DWELLING UNITS) VALUATION: $1,806,628.80 i FOiTR PLEX (4 DWELLING UN'ITS) VALUATTON: $383,000 3 APART'M�.NT BUII.DINGS (16 D'4VELLING L7NITS) 5-unit: $400,498 5-unit: $4Q0,498 6-unit: $480,000 VA,I.,UATION: $1,280,996 130 NEW DWELLTNG CJNITS CONSTRUCTED IN 1998 TOTAL VALUATION: $17,431,438.90 D�VELLINGS DEMOLISHED IN 1998: 71 SINC�LE FAl�III,Y D�'VELLINGS (7I DWELLING UN1TSj 6 DUPLfiXES (12 DWELLING UrTITS) 3 THREE PLEXES (9 DWELLING LJATITS) 2 FOUR PLEXES (S DWELLING UrTITS) 10 APARTMENT BL7II,DiNGS (152 DWELL]NG iJATITS) 2 32-units 8 i l-units 252 TOTAL DWELLING LINiTS DEMOLISI�D IN 1998 00 -tsp- CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1997: 60 SINGLE FAMILY DWELLINGS (60 DWELLING iJNITS) Vt1LI3ATION: $6,128,523.64 3 DUPLEXES (6 DWELLI�i tG UA3ITS) VALUATTON: $3,648,330.56 3 APARTMENT BUILDINGS (56 DWELLING L3I3ITS) VALUATION: $4,250,000.00 122 NEW DWELLINGI7NITS CONSTRUCTED IN 1997 TOTAL VALT3ATION: $14,026,854.20 DWELLINGS DEMOLISHED IN 1997: 75 SINGLE FAMILY D�VELLII�IC:S (75 DWELLING LTNITS) 2 Di3PLEXES (4 DWELLING iINIT5} i THREB PLEX (3 DWELLING LTNITS) 1 APARTMENT BCTILDiDtG {12 DWELLING IJNITS 93 TOTAL DWELLING UI3ITS DEMOLISHED IN 1997 r j �,L f L 7� .��'�� _ 0� �rs� �-.�..�� :> -�,��-� �,�-� �,.�_��Y: OF�AI N T��A�� EW :DW�f:�t;li�GS'�GO,�„�N S3Rt3CT��: 44 SENGLE FAMlLY DWELLINGS (44 DWELLWG UNfTS) VALUATION: $4,992,232 1 DUPLEX (2 OWELLING UNiTS) VALUATiON: $210,000 1 APARTMENT BUI�D!(3GS (6 QWELLI�IG UWTS) VALUATION: �335,000 52 N�W DWELIiNG UNITS CONSTRUCTED IN 1996 TOTAL VALUATION: 55,537,232 �1NEL�LINGS�;;„DEMOLISHED1N 6 72 SlNGLE FAMIIY DWELLtNGS (72 DWELLING UNiTS) 8 DUPLEXES (16 DWELLING UNITS) 3 FOURPLEXES (12 DWELLlNG UNtTS) 100 TOTAL DWEL�SNG UNtTS DEMQLISH�D IN 1996 oa -�s� .,....,��.�;;>;�.��_:�<.•�< � z �.... y � ( . ��yM� �.. v..'� `f� :''��;.L� �� f�� ' � �: � r x r F �. �J::v1N`,:• ��," 'u>.�.45�"v '`�� '�'y"�-vu"M„'�„`"c�'.S'ndw"�.u� :,.f,..e�'..w�.'.�.L:x.'�K'.d�amMR � � „DWE€��iNG'S QC N�STRCIGTED:�t��„<'!9„ 95,u 42 SINGLE FAMILY DWELLINGS (42 DW�LLIIJG UNl7S) VALUATION: 54,821,735 3 APAR7MEN7 BtJiLDiNGS (18 DWELLfNG UNITS} VALUATION: $2,050,000 6fl NEW DWEL�INC UNITS CONSTRUCTED 1N 1995 TOTAL VALUATION: �fi,871,735 �SN ELLiNGS�DEMQLi�SHED'SN �99�; .�_.� . „�,.� . � _.....,,�,:�> 118 SlNG�E FAMSLY DWELLINGS (118 DWELLING UNITS) 2 APARTMENT BUiLDfNGS (45 DWELt(NG UNlTS} 1 -30 U�!!T BUILDiNG 1 - 15 UNiT BUILDING 10 DUPLEXES (20 QWELLtNG UNfTS) 1 TRIPLEX (3 DWELLfNG UNlTS) 3 FOURPLEXES {12 DWELL4NG UN13'S} 198 TO7AL DWELLING UNITS DEMOl1SHED IN 1995 Council File # �� .. $S$ RESOLUTION CITY O� S.AINT PAUL, NIINNESOTA Green Sfieet # '100�4 �l 3y Presented By Refened To Committee: Date Resolution requesting LIEP to provide the City Council with a report as to whether the 50% reduction in all housing-related permit fees, as embodied in Council File #00-749, for new construction projects will cover City costs in processing and inspecting said projects. WIIEREAS, the City Council on September 13, 2000 approved and adopted, by amendment to Saint PauPs Legislative Code Chapter 33.04 in Council File # 00-749, the continuation of a pilot program meant to increase housing in Saint Paul by reducing the fees for alI housing-related permits for new construction by 50%; WHEREAS, the City Council only exYendea this program to Decamber 31, 2000, rather than fiu•ther, because of the Council's concern that the loss of revenue from the reduction in fees would negatively impact the resources needed by the City to perforxn the work necessary to inspecting and processing the projects associated with the permits; WHEREAS, the City Council needs information regarding the City's cost of inspecting and processing the projects associated with the permits in order to evaluate whether the pilot program should be extended further; NOW, THEREFORE BE IT RESOLVED: That the City Council requests LIEP to make a written report to the Council at the City Council meeting on October 4, 2000 regarding the City's cost of inspecting, reviewing, and otherwise processing the new construction projects associated with all housing-related permits and whether the reduced fees for these projects will cover such City costs. Requested by Department of: By: Form App y Atto ey By: L�'NC`i�__/ Certified by Council 5ecretary Approved by Mayor for Submission to Council By: By: Approved by My�s�.,, Y Date L✓ By: Adopted by Council: Date �__'�^_ � ac7�� ----� 00 -��` Council Sept. 14, GREEN SHEET No � ='��7 TOTAL # OF SIGNATURE PAGES ooan�r ow[craa ❑ an�naatv ❑ anct.out ❑ nu�xeiusoncuaw. � wu�cuiacav�Ktta ❑wraeroRwsnwp ❑ (CLIP ALL LOCATIONS FOR SIGNATURE) Requesting LIEP to provide the Council with a report by Oct. 4 on whether reduced building permit fees will cover city costs. w PL4NNING CAMMISSION CIB CAMMI7TEE CIVIL SERVICE COMMISSION I�'•: �y�i��' SOURCE Hes thie ce�soNfirm everwwkea u�aer a conUact ta Mis Deaertment� rES tao Has Mis ce�m+e�er ceen a eM1y emphyee7 YES NO Daes this pa�im p�aeas a sltill not namallyposseaee0 by airy arteM dty empbyee7 YES NO Is tlus petaonffitm atargetetl ve�doYt VES NO dain aii ves anw�s on aena�ate sheet entl attech to nreen aheet CO3T/REVENUEBUDGETED(GRCLEONk� ACT11/iTY NUMBER L� 3�; 0' (EXPWN) Oo - g58� CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM October 4, 2000 �� _� To: Council President Daniei Bostrom � City Councilmembers �p• �� }� LG • a4� Fr: Robert Kessler, LIEP Director �(� �- Re: Further Information on the Cost of Tnspections-1999 I am forwazding the additional information prepazed by Sheila Reed on the cost associated with our building and mechanical inspections as requested. I have also attached the information provided previously for reference and comparison. We hope that this information is sufficient to answex the Council's questions, if not we are available to provide any additional information that you need. c: Susan Kimberly, Deputy Mayor Peter Haznes, Financial Services Director Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Initiative Lori Lee, Accounting LIEP Managers �2EG�f�?ECs ;.1': , 1' _f{{, �tTY �LERt� pp -KP' � E � N W � C W W aa � C W LL J p� N 0 N y M < � U�m �+- c m UOu�.r' � ��oo O N � O t`�) (p tp � O O n O n � N h F � o < < 05 < C N A + �N t�0 � � W o� O Y�I O > O J N O N O � a ' � � o U ^ � Q V N N O Of O ol n Oi W 1� th � N J (�i O < Oi � a n M O � � U � � 6 m �n o i� O c0 N O M tO V T J O W O � ? m N � � � � H b tp U Q � N � a m N � o h n � O m m C) P o in C �- b W h � � � m w 0 � j � c d. � C ' � U K L � W m A e -� ; O ' a ` % 3 W � � n m U m � C � m � � � 3 W C � � j N m � 0 f � � 0 C x 0 ^' � C C "' O V C p ' L � a - - a m m m i° t0 + tl1 W c w U � � 0 0 L X m X L C m K W W O O O W m W O W �,��< � � I� O y C] M O tp 1n � � N N O � �] M T V R l0 �D m h � �O O � �n � O O) lV N O� � � < O O R N N � � � rn m � � h N (O h I� N N V W [7 1� m n C N [O b � ��.. C m � £ L q m C i p e m � C m d � L w o1 1' G W � M1 N N � � C 0 E ti m � m N U � LL ao -PsP� b V m x a m � j C q 0 °� u. m w � Q J m H O 0 T� m w UO � � � m m 4 � � a v m n 3 m ° c F m m m a m m rn iy m 0 .. c `o � 0 _ � m m 0 w w � m W L m � N 3 E < � E � w �n o a 1O m � c o m � c w iL �c W oaa OI m � U q LL � �— � L � � m m y C m � 3 C COC 0 C (� 0 n o n m m o m i� nt m � c t a m m o a a � p nma'mw 3' m nv N C W m 0� 0 m i c p a � � o o a � C � �p �N � E E _ � mo°�°rn . , . OFFICE OF LICENSE, INSPECTIONS AND ENVIRONMENTALPROTECTION RobertKusler, Director CITY OF SAINT PAUL Norm Coleinan, Mayor LOA'RYPROFESSIONAL BUILOING Suite 300 350 St. Peter Street Saint Paul, Minnuota 55102-Ii10 October 3, 200� To: Fr: Re: Mayor Norm Coleman Saint Paul City Council Robert Kessler, LIEP Director Roger Curtis, LIEP {� �1 , /6 Oo - pS!' Telephorse: 65/-266-9090 Farsimile: 65I-266-9114 Pilot Program to Increase Housing in Saint Paul (Reduction of Permit Fees) - August Report � August 2000 produced the following housing construction results: 'Number of Housing Units Created: Permit Valuation: Normal Permit Fee Total: ��Reduced Permit Fee Total: Savings to Customers: 32 $3,226,500 $83,320 $41,660 $41,660 Saint Paul demolished one single family dwelling and one duplex in August 2000. The Program's results a$er one year, since its inception on September 1, 1999 are: Number ofHousing Units Created: Permit Yaluation: Normal Permit Fee Total: Reduced Permit Fee Total.• Savings to Customers: 221 $23,999,432 5505,097 $252,549 8251,549 If you have questions, concems, or would like more informarion on the Program, please contact either one of us. c: Susan Kimberly, Deputy Mayor Tom Eggum, Public Works Director Bemie Bullert, Regionai Water Services Manager David Thune, Housing Information Director Megan Ryan, Markefing & Promofions Director Brian Sweeney, PED Director Amy Filice, PED Tom Harren, PED Gary Pelrier, PED Mary-Helen Mische, PED � 20 of the units in August were single famiZy dwellings, 12 were duplexes. �� Figures include all permit, variance and SAC fees o a -tS�' CITY OF SAINT PAUL Il�ITERDEPARTPvIEI3TAL Iv�40RANDUM September 18, 2000 To: Council President Daniel Bostrom City Councilmembers Fr: Robert Kessler, LIEP Director � Re: The Cost of Inspections-1999 A s you laiow, conshuction activity in the City continues at a record pace. 1949 was the fifth record year in a row with double digit increases in the number of permits, inspections, valuations, and revenues (see attached LIEP Annual Permit Report}. Until 1999, LIEP staff had been able to handle the increased work load through efficiencies, working smarter, and the use of a number of part time and temporary u�spectors, and support staff. In 1999, it was necessary for us to add one plan reviewer and a building inspector to keep pace with the increase in the number of pernuts and inspections. These two positions, plus the Project Facilitator II position in the 2000 budget, are the only increases in the total complement of LIEP staff since the Office was created in 1992, outside of the transfer of three PED staff in 1995, who came with the transfer of tkte responsibilities for site plan review, heritage preservarion, and staffing the Boazd ofZoning Appeals). Yau may recall that these services were provided by PED with 5 and a half full time staff, while LTEP absorbed the responsibiliries with the transfer of only three (3) FTE's. When we compieted the vision for the redesigned Office with the help of Rita Kidd in 1994, we noted that the new computer system would improve the efficiency ofback office operations by approximately 80 to 90%, front counter operations by about 50%, and fieid work by only 10 to 15%. The creation of the ECLIPSJAMANDA system has unproved our "in office" processing efficiency and capacity, but it obviously can not perform inspections and solve problems in the field where our mission critical work takes pIace. Field staffprovide our direct services, the rest of us who work in the Office are here primarily to support the field inspectors. Since 1994, our overall workload increased by more than 150% while our staff complement has increased by only 6%, (3% if you dou't count the staff transferred from PED who brought suhstantial new responsibilities with them in 1995). In 2001, we have requested the addition of several new field and staff support positions, to keep pace with the increase in overall construction activity and the specific increase in housing construction anticipated in response to the City's Housing Initiative. In budgetary terms, we have �ceeded revenue projections each of the last five years while keeping expenditures under authorized amounts. Even with the Housing Iniriative fee reduction and the modest increase in staff, we believe that we will remain wiUun our revenue projections. Even if we do exceed budgeted revenues, we can tap the LIEP fund balance, which has grown to more than $2.4 million at the end of 1999. According to our budget analysts and sound accounting practices LIEP should maintain at least a 40% fund balance, which is approximately $1.9 million, in order to complete projects already approved if there is a downturn in the growth of construcrion acfivity. The growth of the LIEP fund balance resulting from the eaplosion of construction activity and the Council Fresident Bostrom September 18, 2000 Page 2 ao - �sY efficiencies produced by ECLIPS/AMANDA, made it possible to offer the reduction in permit fees for new housing construction in support of the City's Housing Initiative. We were cautious in offering the reduction, that is why we asked that it be approved as a one yeaz pilot progrun, and reviewed annually to make sure that we don't exceed available resources. Last year when the City Councii approved the initial permit reduction ordinance, Councilmember Coleman also asked for information on the total cost of permit activities, and we pzovided a complete report to the Financial Services Office in May, in preparation for the City Council's review of our 2001 budget request. The report prepared by LIEP accountant Sheila Reed is also attached for your information. Briefly, Ms. Reed's report confirius that pexmit costs remain slighfly under revenues. The matgin, which is 5%, is the minimai acceptable limit for an operation of this nature. We hope that this information is sufficient to answer your questions, if not we are available to provide any additional information that you need. c: Susan Kimberly, Deputy Mayor Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Iniriative Lori Lee, Accounting LIEP Managers CTTY OF SAINT PAUL Zemnn, Mtryor SBntPmd,Minnesota 55102-1510 ��r To: Bob Kessler ' From: Sheila Reed � Date: September 4�$, 2000 Subject: Permit Fee Cost Study OFFICE OF LICINS&, INSPECfIONS AND O Q rS0 ENVIltONMENT'AL pROTECISON RobertKesal� D"vecto> LOiVRYPROFESSIONALBUIT.DING Telephone:657-266-9090 350 SL PrlerSb-eet, Sldte 300 Fotsrmrle 651-1669099 651-266-9124 Attached is a summary of the PeYxnit Fee Costs that were submrtted to the Budget Office on May 04`". Included in the packet are the spreadsheets used in arriving at the summary. The summary is based on the 1999 actual costs. CITY OF SAINT PAUL OFFiCE OF LIEP FUND 320 PERMIT REVENUE AND ASSOCIATED COS7S 1999 salaries oo- Psr 650 71 salaries and Staff sa{aries are actua{; Direct OH sa{aries are af4ocated based on trade pmtcst99.wk4 �aaaeevo>e000000 ��,o��m<o�M��o� � Q � O 1• � tD � � N m OJ s aV- O� N e tV - M � f � Q � 1 I � F O O O O O O O O O O O O O O O W O O O O O O O O O S O O O O O Of ci000 000do 0 odo ooi � w o 0 0 0 0 0 0 0 o S o 0 0 0 0 0 � W N l`: Q Q bf m N 1� O] V'V' O m�q C3 O, � LL C Ol M t0 �[J �C n> 6� N �O ln m(O N O � Q N� em- tO N tn N N OJ [7 �[] N vJ O I W � N P � Z Q 4 a � i n�v�0000MO�no c�mov�n N fV V W O m �IJ O O R 6> ip Qi t7 N P- N �t> f� O tC tD Oi N O l0 O�(V N O� O� m t0 W N N O� 1� c7 � N N GD � GD V h(O �[J m N t0 m t9 Q m h A H Q N O tp (O A 1� �f N tp � N O f� ��(D Q N 1� N tD <O m fp N N t0 m t•l O N tn tp ��im��cNm�oM o mnoov.-m ? lL � ID �? '? 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O H N O� n � m �� W N N 1� 1� QI e- Q< N Y.- R� O j�l N< W t�J 1� N O] i� O N� m m V' tD O com vcowm�owwcmnom �n iSJ V 6� � f0 N� tfJ N l0 tC �D t[] �D t0 1�- I � h� f9 E9f9 f9(9 � fRHVl � Y�] � � Q M m M m� W � t�0 O l t�D < W O� A O O W��P O tp n Q N m �ff 41 c0 N tD O 1: lV ? O CJ tn O� N h O 0 M t7 7 I� OJ t+� t�J (O 6� Q f9 A M f9 tC N m t�l tC Ol Q�O f9 � fA f? e� (9 64 fH N N f9 b3 dl M (9 � tp CV 63 O c O b(O A O 61 tp N fO t0 � W.- N[7 N tn �� W I� l�l � Q W N N O � fV l7 C (O N .- N �- tV O O O O O O O O O O O O m0000 000nornpoa Z Q H 1C I!) m � W O O O Ih m O(�l 0 Y N W 1p N d M W� In (p O W(h W � N< N LO O O V O N t0 N Q Q tD 0 c0 � Oi O t0 In (O OI !� O� � O� �D t N W N m w O N tD j� m � f9�fRf9�i9��j f9(9�H � ; Q � � f9 . 4} N O O O O O O O O O O N O f� n�nv�moinoo oocovca�o 0<[O 1� V' < W IV t0 f; fG W N 6] �J (O N!� CV � �fl ? P l0 ^< W 1� N � f0 I� O W m v� N e7 N oJ t7 W W � � � � � � � � � � � N� � � J N CJ ' N N N N N� tfI (O t7 t0 N�V N t7 � N OJ N M M N z � O m � m O t9 � m � y fq � W .. (J 1 Z o LLa � U> W W� m W W� K Z 4� mww��c m m M V 4� W m w tV N N � � 0 N H> M (7 f O LL � � W Z Y = q �5 �G �/5r � ,�r 3 �� $� $�� a� � � - _� CSm @ LL S c e m �m o S � 9O ye ww^ 6iw m� m � m` oa -tsY � Y - � � W O � N a � � H O U � a s 3 N m O U � aa -taY OFFICE OF LICENSE, INSPECTIONS AND ENVIRONMENTALPROTECTION �n� x�5i�, na�wr CITY OF SAINT PAUL Norm Caleman. Mayor Mazch 22, 2000 To: Fr: Re: Mayor Norm Coleman Saint Paul City Council Robert Kessler, LIEP Director 1999 Annual Permit Report LOWRYPROFESSIONAL BUILDTNG Suire 300 350 Sk Puer So-eez Saint Paul, Minnesata SSIO2-1510 ao-Ps1' Telephone: 6SI -266-9090 Facsimile.- 65I-1669724 I am happy, once again, to report a record year in the total value of construcrion activity in 1999, the fifth consecutive record-setting year. 1999 also marks the second straight yeaz of pemut valuation in excess of a half billion dollars. I want to recognize and commend LIEP staff for managing the increased workload during these past five years, and thank them in advance for the continued commitment required during the upcoming year, which we also predict will be a record breaker. Highlights of the 1999 report include: Nnmber of permits issued Fees collected for permits Valnation of work 1994 29,996 $4,733,875 $605,666,791 1998 28,100 $4,325,479 $558,166,125 Increase 1,896 $408,396 $47,500,666 °10 Increase 7% 9% 9% Please let me, or Dave Lobejko at 266-9123, know if you haue any questions regarding this report. We also have detailed, monthly data available. c: Depaftment and Office Directors Neighborhood District Counciis Tom Riddering, Building Code Official Roger Curris, Housing Initiative LIEP Staff �?a-rst' Five Year Overview of Construction Activiry in Saint Paul (1995 - 1999) City of Saint PauPs Oftice of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 -1999 $700 $600 $500 a $400 � $300 $200 $100 $0 Year Number of Permits Issued 1995 -1999 30,000 28,000 26,000 24,000 22,000 20,000 18,000 16,000 Year Year Permits Issued Fees Collected 1999 29,996 1998 28,100 1997 25,642 1996 26,273 1995 23,421 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuation of Work $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 ��se a°e e ae o e e e aa�o ]w',o�-m �onm�oeoo�enmw ? 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K< 4i cV (C c�i tD W m PJ Oi cV � m Y- W� N 1� N � �� Q�D ^ P W A N C th LD h O Of W LLJ N C] N t0 f") W Cl A Q� W W N P`� V Cl � l� � A tD a t7 t� � W �'W N� fR e9� W O� 19(9vi N� �O tV y� LL j Vi � = O F U N M 1� N N�[J N N 4n b OJ f7 tp � m e � 0' N t7 N N � b t7 A N �[} � � a V] Q � v � t� � i¢ � ;w m ia " I z ;� o N tn O 'f ,�� Q��w�WU' 1= z � �O � ,v�.��a�w�?c�� Wq r �� IOWWw�Nj=y��ZC�Wi�Q�zi- U 1 . I�J...1 ��Q JF-�1W �1-¢QIO;$ y W imwwu_LL c7poaa¢mv�33i�c� g d Gc-d'St� 0 _rsY consraucnonpExnurvaLwnoNs Folbwing p a fa6ulatlon o( paemitvaiwdans tar tho maeth of: DECEMBER 7999 OfFlCE OP LICE45c. INS?ECTIONS ANO ENVIRONMENTAL PROTECTION 35a ST. PETE.R STRE3T, SPJNT PAUL, MINNESOTA 55102 MONTHLY REVEiVUE RE�ORT NO. � 398 4 n 0 7 78 4 470 20 0 33 25 20 15 226 8 0 3 4 8 209 0 63 0 0 0 12 9 0 50 0 241 76 0 t976 CammerCal -adOiUrnu. alterabons S Iepairs Resdeneal -atlCitians. alte2EOm & t6pa'us nas�a�em e�aa�ys m s+� a>+� canapy CaryOR . Cammertal�New) OemaGtlan (9 sfd. 4 9ara9�s. 1 apt (3unitl, t reaary. 7 service spfion. t recyC(ns center. t arfica warenouse) DuDlex Elacfric �evator FzrauatloNFounCaOOn Faices Fue Suppression FvepWCe Ganqe Gaa Bumer Movin9 OtfiwWardrouse Oii Bumx ONar fuds Plasterirtg Plumbing RamWPanting Lot Reingeration Rastaurant Re�aimi�g Wall Snea Syns S�ngle Famity Wrelling (New) Skyway Steamfittlng Swimminq Paola Warm Aif Warer UtiGry Woad SWre YALUqTION OF PERMRS 5 3.192.f44.00 S 4.685,177.5t s �.sss.aao.aa 5 0.00 S 0.00 5 M0.�00.00 s +a�z•w.ao 5 952.000.00 S a.752.T44.I3 S 35.e32Ae 5 OAU 5 72.217.00 5 �,596,839.00 5 {7.995.00 S 235274.38 S 8262U8.50 5 130,000.00 S Q00 5 30123550 5 18,150.00 5 2t,550.40 S 2.745.587.41 5 0.�0 5 7.355,469.a0 5 0.00 5 O.W 5 0.00 S 67.378.00 5 1.73&.642t0 S 0.00 S 380,095.99 5 0.00 S 1,IC6,789.00 S 2.228.748.41 5 0.00 5 28,148,162.92 Overview of Construction Activity in Saint Paul 1995 - Housing Initiative (Sept. 1999 through Aug. 2000) 00 �-rs�' City oI Saint Paul's Office of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 - Housing Initiative $700 $600 $500 o $400 � $300 $200 $100 $0 Year Mumber of Permits Issued 1995 - Housing Initiative 32,00� 30,000 28,000 26,000 24,000 22,000 20,000 18,000 15,000 Year Year Perwits Issued HI* 1999 1998 1997 1996 1995 30, 532 29,996 28,100 25,642 26,273 23,421 Fees Collected $4, 696,123 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuaaon of Work % of New Housing Constructioa Valuation $582, 927, 919 $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 3.4% 3.1% 3.1% 3.4% 1.4% 2.0% *Housing Initiative Pilot Progrnm Year, September 1999 through August 200D oa •Ysr CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1999: 117 SINGLE FAMILY DWELLINGS (117 DWELLING TJNITS) VALUATTON: $12,725,956 10 DUPLEXES (20 DWELLING UrIITS} VALUATION: $2,254,989 3 THREE PLEXES (9 DWELLING LTNITS) VALUATION: $1,164,000 3 FQITR PLBXES (12 DWELLING UI�IITS) VALUATION: $1,952,000 1 APARTMENT (5 DWELLING UIVIT5) VALUATION: $476,967 163 NEW DWELLING UNiTS CON5TRUCTED IN 1949 TOTAL VALUATION: $18,583,912 DWELLING iJNITS DEMOLISHED IN 1999: *107 SINGLE FANIILY DWELLINGS (107 iINITS) 15 DUPLEXES (30 iJNITS) 1 TR7PLEX (3 UIVITS) 2 FOtIR PLEXES (8 (JNITS) 148 TOTAL DWELLING UNTTS DEMOLISI3ED IN 1999 *The Hoyt-Montana Flood Project accounts for 28 of the demolished single family dwellings 6 c -tat` CITY OF SAINT PAUL NEtiV DWELLINGS COI�ISTRUCTED IN 1948: 90 S7NGLE FAMILY DWELLINGS (90 DWELLING LINITS) VALUATTON: $13,960,814.10 1Q DUPLEXES (2Q DWELLING UNITS) VALUATION: $1,806,628.80 i FOUR PLEX (4 DWELLING tJNITS) VALUATION: $383,000 3 APAR'fMENT BLTII.DINGS (16 DWELLING Ur1ITS) 5-unit: $400,498 5-unit: $A00,498 6-unit: $480,000 VALUATION: $1,280,996 130 NEW DWELLING [JNITS CONSTRUCTED IN 1998 TOTAL VALUATION: $17,431,438.90 DtiYELLINGS DEMOLTSHED Ii`I 1998: 71 STNGLE FAMILY D�irELLINGS (71 DWELLII3G L3NITS) 6 DUPLEXES (12 DWELLING LTNITS) 3 THREE PLEXES (9 AWELLINC: LJrIITS) 2 FOUR PLEXES (8 DWELLFI�3G L3rIITS) 20 A1'ARTMENT BUII,DINGS (152 DWELLING LTNITS) 2 32-units $ i l-units 252 TOTAL DWELLING L}23ITS DEMOLISHED JN 1998 O� - P'�t' CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1997: 60 SINGLE FAMILY DWELLINGS (60 DWELLING UNITS) VALUATION: $6,128,523.64 3 AUPLEXES (6 DWELLING LI�IITS) VAT.UAT'TON: $3,648,330.56 3 APARTMENT BUILDINGS (56 AWELLING UI3ITS) VALUATTON: $4,250,000.00 122 NEW DWELLINGUI�iITS CONSTRUCTED IN 1997 TOTAL VALUATION: $14,026,854.20 DWELLINGS DEMOLISHED IN 1997: 75 SINGLE FAMILY D`VELLI�IGS (75 DWELLING UNITS) 2 DUPLEXES (4 DWELLING LJNIT5) 1 THREE PLEX (3 DWELLING TINITS) 1 APARTMENT BITILDNG (i l DWELLING UTtITS 93 TOTAL DWELLING L3NITS DEMOLISHED 113 1997 -r ,, � J L .i�� n ,�. IX� � p_d'JP' .�.�. �..5.y;.i`ts�.^`..�W."^p W.'.::M:�_`f.Sm��:'.'fi'w$�"°%: ��^?'i'+�°.. �iT�Y;� O��¢:SAIN7`�P�1Uvt� .,..�.. �.� .... �. , ��.;�:-. -� _..,.��.��. �:�a� .... . � d,.. �� .� t3EW�DVVE�LlNGS;.CONSTfZIiGT��]��i 1.995� >__�,�.�,.._.�m_m_. .. 44 SlNGLE FAMILY DWELLINGS (44 DWELLING UNfTS) VALUATION: $4,992,232 1 DUPLEX (2 DWELLING U�l(TS) VAlIlAl"{ON: �210,000 1 APARTMENT BUiI.DfNGS (6 DWELtif�G UNiTS) VALUATION: $335,000 52 NEW DWEC.LING UNlTS CONSTRUCTED IN 9996 TOTAL VAtUATION: 55,537,232 ..�..yw.<.7.......�.. �.�.h.�. �w....V �,.. ��:-�� .,.,�.�.. _. ��?!1Et EM OLiSH ED°li��:1996; 72 SiNG�E FAMILY DWELL4NGS (72 DWELLING UNITS) 8 DUPLEXES (16 DWELLING UNVTS) 3 FOURPLEXES (12 DWELLlNG UNITS) 900 TOTA! DWELLING UNtTS DEMOLtSHED lN 1996 Da -Ys!' ..x::.��.:.,<:,::�:,.�:�:�.�-<w. .<:��-.�:•�«::,.�-� - ��.:��,�:�:-, C17"Y OFWSAIIV � P�A�l� .°.'-:v>.'bt�T..s...... .n ..�-e.�:....++...Smw...-:.cw...Gi-ar.aac<aofk........v. XkS+.+4 ,X.:::.. � �EVVwD1NELI:iNGS�`GON STRt1GTECi;tt1�� 995: 42 SiNGLE FAM1�Y DWELLINGS (42 DWEILING UNiTS) VALUATiON: 54,821,735 3 APARTMENT BUILDiNGS (18 DWELLlNG UN1TS) VALUATION: $2,050,000 60 NEW DWEtLiNG UN1TS CONSTRUCTED IN 1995 TOTAL VALUATION: �6,871,735 ,..�....M.,..-..,.:,.._...........�..,... �,�,,.,,.._,. i31NELL.[1�IGS�DE{Y�OLtSHED�{I,t,199 t 118 SINGLE �AMILY DWELLINGS (118 DWEl.L4NG UNiTS) 2 APARTMENT BUILDINGS (45 DWEL.t1NG UNiTS) 1 - 30 llNlT BUlLD1NG 1 -15 UNiT BUILDING 10 DUPLEXES (20 DWELLING UNiTS) 1 TR(PLEX (3 DWELLING UN1TS) 3 FOURPIEXES (12 �V�lELl1NG UN(7S) 198 TOTAL DWELLfHG llN1TS DEMOLtSHED IN 1895 ao-rsr ; V N _ Q O z U � f�r � � _ _ - t. - - ` - . - � !� W � � i Q E.+ - - ` o� _, : - - � d .�, w - =— -- _ - - _ � � � = � o d � � Qi ___ _ � _ � _ ' _ - T .` O � ' _ - - -" � � NO^ , .: _ -. " - L, � O O. a0 C� bON � ,� . - ,. - ; O Q. O� O� T7 - _ '- ': O G� C+ O� �3 >> a�i -_ ' s. n7 �. ^n ^r � ... ... s. - O. 'O T7 "G 'C Zy ia �a E-� - -- - . 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R. 4 Pa N�l-i" "y"i N - .D � ( I I �� ( ( w r� -, ° o o ° o ° o S ° o ° o o ° o 0 0 0 0 0 0 0 0 0 0 0 0 0 ° o o ° o ° o ° o 0 0 ° o o ° o `�' ° o o ° o ° o ° o ° o ° o S ° o 0 o �n o v, o �n o �n o �n � C 7 M M N N � H3 69 b9 69 69 E!� 69 69 69 saa3;�waad 00 -�sr � � � � � � w � � � a x W � ; � ; � � �, ; ; �o ; - : - - � � � f_ _ - = d �+ - - _ - 7 " �, � _ _ � _ fr�.� '� _ = - C ° .: d � _ - = _ ^� t?�" � � a�'i W ° 'a a , . . _ - .� � � � �,_ _ -= - � _ _ - -_ -° � >, -_ = - � � - . __ : _.. < -_ _ � - � >_- - � - - . - w . _ - - � _" � - . � c, o ° o o S o 0 0 0 o o `�' ° o ° o o ° o 0 0 ° o o ° o ° o o v, o v� o �n o v, o v, ss � � � � � � s�s +ti ss I�1I$ - Pa�aapo,� saa3 00 -�S� CITY OF SAINT PAUL INTERDEPARTSv1�NTAL MEMORANDUM September 18, 2000 To: Council President Daniel Bostrom City Councilmembers Fr: Robert Kessler, LIEP Director � Re: The Cost of Inspecrions-1999 As you lmow, construction activity in the City continues at a record pace. 1999 was the fifth record year in a row with double digit increases in the number ofpermits, inspections, valuations, and revenues (see attached LIEP Annual Permit Report). Unti11949, LIEP staff had been able to handle the increased work load through efficiencies, working smarter, and the use of a number of part time and temporary inspectors, and support staff. In 1999, it was necessary for us to add one plan reviewer and a building inspector to keep pace with the increase in the number of permits and inspections. These two positions, plus the Project Facilitator II position in the 2000 budget, are the only increases in the total complement of LIEP staff since the Office was created in 1992, outside of the transfer of three PED staff in 1995, who came with the transfer of the responsibiliries for site plan review, heritage preservation, and staffing the Board of Zoning Appeals). You may recall thaY these services were provided by PED with 5 and a half fuli time sta£f, while LIEP absarbed the responsibilities with the transfer of only three (3) FTE's. When we completed the vision for the redesigned Office with the help of Rita Kidd in 1994, we noted that the new computer system would improve the efficiency of back office operations by approximately 80 to 90%, front counter operations by about 50°/a, and field work by only 10 to 15%. The creation of the ECLIPSf AMANDA system has improved our "in office" processing efficiency and capacity, but it obviously can not perform inspections and solve problems in the field where our mission critical work takes place. Pield staff provide our direct services, the rest of us who work in the Office are here primatily to support the field inspectors. Since 1944, our overali workload increased by more than 150% while ow staff complement has increased by only 6°l0, (3% if you don't count the staff h'ansferred from PED who brought substanrial new responsibiliries with them 3n 1995). In 2001, we have requested the addition of several new field and staff support positions, to keep pace with the increase in overall construction activity and the specific increase in housing construction anticipated in response to the City's Housing Izufiative. In budgetary terms, we have exceeded revenue projections each of the last five years while keeping expenditures under authorized amounts. Even with the Housing Initiative fee reduction and the modest increase in staff, we believe that we will remain within our revenue projections. Even if we do exceed budgeted revenues, we can tap the LIEP fixnd balance, which has grown to more than $2.4 uullion at the end of 1999. According to our budget analysts and sound accounting practices LIEP shoutd maintain at least a 40°to fund balance, which is appro�cunately $1.9 million, in order to complete projects already approved if there is a downtum in the growth of construcrion activity. The growth of the LIEP fund balance resulting from the explosion of construction activity and the Council President Bostrom September 18, 2000 Page 2 00 efficiencies produced by ECLIPS/�1MANDA, made it possible to offer the reduction in permit fees for new housing conshucrion in support of the City's I-Iousing Initiative. We were cautious in offering the reduction, that is why we asked that it be apgroved as a one year pilot program, and reviewed annually to make sure that we don't exceed available resources. Last year when tUe City Council approved the initial permit reduction ordinance, Councilmember Coleman also asked for information on the total cost of permit activities, and we provided a complete report to the Financial Services Office in May, in preparation for the City Council's review of our 2001 budget request. The report prepared by LIEP accountant Sheila Reed is also attached for your informafion. Briefly, Ms. Reed's report confirms that permit costs remaiu slightly under revenues. The mazgin, which is 5%, is the m;n;ma1 acceptable limit for an operation of this nature. We hope that this information is sufficient to answer your questions, if not we are available to provide any additianal information that you need. c: Susan Kimberly, Deputy Mayor Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Initiative Lori Lee, Accounting LIEP Managers CTTY OF SAINT PAUL lonmt, M¢yor SaintPmrl Minnesota SSIOL/510 �� To; Bob Kessler, 'S From: Sheila Reed �; � Aate: September 7 �, 2000 Sabject; Permit Fee Cost Siudy OFFSCE OF LLCENSE, A*SPECTiONS AND oa - rsr ENVIItONMENTAL PROTECCfON RobertKessla, Direcbr LOWRYPROFFSSIONALBUIJ.DA'C'i Te7ephane:651-1669090 3505kPaerSlree�Sui1e300 Facsimile: 651-2669099 651-266-9114 Attached is a summary of the Permit Fee Costs that were submitted to the Budget Office on May 04`". Included in the packet are the spreadsheets used in arriving at the summary. 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I want to recognize and commend LIEP staff for managing the increased workload during these past five years, and thank them in advance for the continued commitment required during the upcoming year, which we also predict will be a record breaker. Highlights of the 1999 report include: Number of permits issned Fees collected For permits Valua6on of work ]999 29,996 $4,733,875 $605,666,791 1998 28,100 $4,325,479 $558,166,125 Increase 1,896 $408,396 $47,500,666 °lo Increase 7% 9% 9% Please let me, or Dave Lobejko at 266-9123, know if you have any questions regarding this report. We also have detailed, monthly data available. c: Deparhnent and Office Directors Neighborhood District Councils Tom Riddering, Building Code Official Roger Curtis, Housing Initiative LIEP Staff � _rsr Five Year Overview of Construction Activity in Saint Paul (1995 - 1999) City of Saint Paul's Office of License, Inspection and Environmeutal Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 -1999 $700 $6D0 $500 o $400 � $300 $200 $100 $0 Year Number of Permits Issued 1995 -1999 30,000 : �� 26,000 24,000 22,000 20,000 18,000 '. �� Year Year Permits Issued Fees Collected 1999 29,996 1998 28,100 1997 25,642 1996 26,273 1995 23,421 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuation of Work $605,666,791 $558,16G,125 $417,938,697 $396,289,230 $336,b60, I Ob � oe ae >> o�ae �e �e e e� � � W Gi O A M f0 f� l7 tG C O fA Ci l�I W O tr ? h Q T O 1� lD ��- � 0 W s�� N � e�- � r � ` � Q N W �, o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0=0 0 0 � tn O O o O O O C G C C O O O C O C W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � SyJ�N t� C P f7 W fV f� � Q Q O fD W N O � W< O� t7 (O l'f m[7 m N�O M (O m N O m m< c t0 ' �D N m(O CJ tb t� C7 0l � Q N� N N O IS7 � N Q � Z � ¢ ¢ t7 C C� o o O O t9 0� O N m p t' e7 i[J N V O� O tD �P p O< m tD m M � 1� in b 1� O m c7 C� tV O al O c7 [V N Z Y O f0 t0 W N N O b I� M Ol N N� Oi 0��4 rD < 1� tD b m � m O� 0< Oi t� � F'� 0 N O t0 6� h A V 10 (O 1p fV O A W N fO Q N f` ' 0 m 0 tC N m i0 0 M O N�D tD ��i m t7 i N W 0 M O t7 !� O O Y�- tO Q LL�� i0 �`C C N' Oi � e�- N� O ) O Q m W w � ¢) In 6� O ' t0 p O ' m ' Oi O� � m Q N� tO Y OI tD O O O D Q 0 G V 6) [O fD C9 {G A T 1+ G N ID ln N tD {L P P O Kf C tO O N N IA R tD OI N F� I� I'^ h W Cf Q Iq tq Q N N Y'J 0 1� m A 4� 0 W W � O� N O N O tp O � t� 4�- I� Hi t+J f" W !� 1 0 O� tD � 1n N� �� M� l.. 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SAIl3T?Aii� MINNESOTA :5102 MONTHLY REVEIVUE REPORT � �ucrwN P�searvuunnau Fdirnrmq b a nbulaUOn af p�m�it raGattans torMe monN of: DECEIIBFR 1999 � 63 398 t a 0 � 18 4 a7a 10 0 33 ZS � 15 221 8 0 7 4 6 7A9 a � 0 0 0 12 9 0 50 0 24� � U 7976 comme.as� -aadna�s. m�aaau�s a repa:s Restlenlial-a06tioits aitelapom S repai(s e,�ro�� a�m�: m �e m+� � � camn,ercy (Naw) Oemo6tlon (B �(d. 4 garagea / a0� ( 7 rec;oiY. t wvks �tafian. t tecFltng w�Ra. 7 oflke xrard�oute) Dupex �ecaic �evatot EsmratiWFwndafian FMees Fvo Suppretsian Fireqera Garage Gaa Bumtt Mav�+9 01NcerWxMOUSe oa a,ma 01�n Puela Pfaativv'aig � RamyParkNg Lac aemv�co� ResWrant Rebining WaP Shetl �9� S7n91e Famity Owelli�g (Naw� SkY"aY SfearnfrtWU� Swirtrning Paala Warm Pir Water Uti6ly WacC Siam VALWVTlON OFPERMfTS S 3.79214s.OR S 4.885.1�t.it s ,.ses.aaaao s aoo s a.nu S �WO,W0.00 S 101,210.00 952000.W 4.7527�4A3 35,�32A8 0.00 72271.00 5.596.839.00 47.995.00 235,27a.�8 626,2a8.50 130AW.U0 0.00 301,235.50 16.150.00 a�ssa.ao 2,745,587.4t aaa 1.355.489.00 O.GO 0.00 0.00 6T,378.Q0 1.1�8.44Z40 0.00 390.095.99 0.00 1,A06.984.00 2,228.7d6.41 0.� 28.148.70202 po-�S� Overview of Construction Activity in Saint Paul 00 -1'S�'' 1995 - Housing Initiative (Sept. 1999 through Aug. 2000) City of Saint Paui's Office of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Tota! Permit Valuation 1995 - Housing Initiative Year Number of Permits Issued 1995 - Housing Initiative $700 $600 $500 o $400 � $300 $200 $100 $0 32,000 30,000 28,000 26,000 24,000 22,000 20,000 18,000 16,000 Year Year Permits Issued Fees Collected Valuation of Work % of New Housing Construcfion Valuation HI* 1999 1998 1997 1996 1995 30, 532 29,996 28,100 25,642 26,273 23,421 $4, 696,123 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 $582, 927, 919 $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 3.4% 3.1% 3.1% 3.4% 1.4% 2.0% *Housing Initiative Pitot Program Year, September 1999 thraugh August 200D oc -Ys�' CITY OF SAINT PAUL r�w Dw�Lr.nvcs corrs�uc�n nv i9�: 117 SINGLE FAMII.Y DWELLINGS (117 DWELLING LTI3ITS) VALUATION: $12,725,956 10 DUPLEXES (20 D4VELLING IJNITS) VALUATION: $2,264,989 3 THI2EE PLEXES (9 DWELLING L7NTSS) VALUATION: $1,164,000 3 FOUR PLEXES (12 DVJELLING UNTTS) VAI,UATTON: $1,952,000 1 APAR.TMENT (5 DWELLTNG UrTITS) VALUATION: $476,967 163 NEW DWELLTNG L3NITS CONSTRi7CT'ED IN 1999 TOTAL VALUATION: $18,583,912 DWELL�iG UNITS DEMOLISHED IN 1999: "107 SINGLE F.AMSLY DWELLINGS (107 [3NiTS) 15 DUPLEXES (30 C3I3TfS) 1 TRIPLBX (3 UNITS) 2 FOUR PLEXES (8 UNTTS) 148 TOTAL DWELLING UIVTTS DEMOLISHED IN I999 *The Hoyt-Moniana Fiood Project accawets for 18 of ihe demolished single family dwellings oo-rsr CITY OF SAIN�' PAUL NE�i' DWELLINGS COI�TSTRUC°TED IN 1998: 90 SIlVGLE FAMII.Y DWELLINGS (90 DWELLING L7NITS) VAI,UA'PION: $13,960,814.16 10 DUPLEXES (20 DWELLING UNITS) VALUATION: $1,806,628.80 i FOiTR PLEX (4 DWELLING UN'ITS) VALUATTON: $383,000 3 APART'M�.NT BUII.DINGS (16 D'4VELLING L7NITS) 5-unit: $400,498 5-unit: $4Q0,498 6-unit: $480,000 VA,I.,UATION: $1,280,996 130 NEW DWELLTNG CJNITS CONSTRUCTED IN 1998 TOTAL VALUATION: $17,431,438.90 D�VELLINGS DEMOLISHED IN 1998: 71 SINC�LE FAl�III,Y D�'VELLINGS (7I DWELLING UN1TSj 6 DUPLfiXES (12 DWELLING UrTITS) 3 THREE PLEXES (9 DWELLING LJATITS) 2 FOUR PLEXES (S DWELLING UrTITS) 10 APARTMENT BL7II,DiNGS (152 DWELL]NG iJATITS) 2 32-units 8 i l-units 252 TOTAL DWELLING LINiTS DEMOLISI�D IN 1998 00 -tsp- CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1997: 60 SINGLE FAMILY DWELLINGS (60 DWELLING iJNITS) Vt1LI3ATION: $6,128,523.64 3 DUPLEXES (6 DWELLI�i tG UA3ITS) VALUATTON: $3,648,330.56 3 APARTMENT BUILDINGS (56 DWELLING L3I3ITS) VALUATION: $4,250,000.00 122 NEW DWELLINGI7NITS CONSTRUCTED IN 1997 TOTAL VALT3ATION: $14,026,854.20 DWELLINGS DEMOLISHED IN 1997: 75 SINGLE FAMILY D�VELLII�IC:S (75 DWELLING LTNITS) 2 Di3PLEXES (4 DWELLING iINIT5} i THREB PLEX (3 DWELLING LTNITS) 1 APARTMENT BCTILDiDtG {12 DWELLING IJNITS 93 TOTAL DWELLING UI3ITS DEMOLISHED IN 1997 r j �,L f L 7� .��'�� _ 0� �rs� �-.�..�� :> -�,��-� �,�-� �,.�_��Y: OF�AI N T��A�� EW :DW�f:�t;li�GS'�GO,�„�N S3Rt3CT��: 44 SENGLE FAMlLY DWELLINGS (44 DWELLWG UNfTS) VALUATION: $4,992,232 1 DUPLEX (2 OWELLING UNiTS) VALUATiON: $210,000 1 APARTMENT BUI�D!(3GS (6 QWELLI�IG UWTS) VALUATION: �335,000 52 N�W DWELIiNG UNITS CONSTRUCTED IN 1996 TOTAL VALUATION: 55,537,232 �1NEL�LINGS�;;„DEMOLISHED1N 6 72 SlNGLE FAMIIY DWELLtNGS (72 DWELLING UNiTS) 8 DUPLEXES (16 DWELLING UNITS) 3 FOURPLEXES (12 DWELLlNG UNtTS) 100 TOTAL DWEL�SNG UNtTS DEMQLISH�D IN 1996 oa -�s� .,....,��.�;;>;�.��_:�<.•�< � z �.... y � ( . ��yM� �.. v..'� `f� :''��;.L� �� f�� ' � �: � r x r F �. �J::v1N`,:• ��," 'u>.�.45�"v '`�� '�'y"�-vu"M„'�„`"c�'.S'ndw"�.u� :,.f,..e�'..w�.'.�.L:x.'�K'.d�amMR � � „DWE€��iNG'S QC N�STRCIGTED:�t��„<'!9„ 95,u 42 SINGLE FAMILY DWELLINGS (42 DW�LLIIJG UNl7S) VALUATION: 54,821,735 3 APAR7MEN7 BtJiLDiNGS (18 DWELLfNG UNITS} VALUATION: $2,050,000 6fl NEW DWEL�INC UNITS CONSTRUCTED 1N 1995 TOTAL VALUATION: �fi,871,735 �SN ELLiNGS�DEMQLi�SHED'SN �99�; .�_.� . „�,.� . � _.....,,�,:�> 118 SlNG�E FAMSLY DWELLINGS (118 DWELLING UNITS) 2 APARTMENT BUiLDfNGS (45 DWELt(NG UNlTS} 1 -30 U�!!T BUILDiNG 1 - 15 UNiT BUILDING 10 DUPLEXES (20 QWELLtNG UNfTS) 1 TRIPLEX (3 DWELLfNG UNlTS) 3 FOURPLEXES {12 DWELL4NG UN13'S} 198 TO7AL DWELLING UNITS DEMOl1SHED IN 1995 Council File # �� .. $S$ RESOLUTION CITY O� S.AINT PAUL, NIINNESOTA Green Sfieet # '100�4 �l 3y Presented By Refened To Committee: Date Resolution requesting LIEP to provide the City Council with a report as to whether the 50% reduction in all housing-related permit fees, as embodied in Council File #00-749, for new construction projects will cover City costs in processing and inspecting said projects. WIIEREAS, the City Council on September 13, 2000 approved and adopted, by amendment to Saint PauPs Legislative Code Chapter 33.04 in Council File # 00-749, the continuation of a pilot program meant to increase housing in Saint Paul by reducing the fees for alI housing-related permits for new construction by 50%; WHEREAS, the City Council only exYendea this program to Decamber 31, 2000, rather than fiu•ther, because of the Council's concern that the loss of revenue from the reduction in fees would negatively impact the resources needed by the City to perforxn the work necessary to inspecting and processing the projects associated with the permits; WHEREAS, the City Council needs information regarding the City's cost of inspecting and processing the projects associated with the permits in order to evaluate whether the pilot program should be extended further; NOW, THEREFORE BE IT RESOLVED: That the City Council requests LIEP to make a written report to the Council at the City Council meeting on October 4, 2000 regarding the City's cost of inspecting, reviewing, and otherwise processing the new construction projects associated with all housing-related permits and whether the reduced fees for these projects will cover such City costs. Requested by Department of: By: Form App y Atto ey By: L�'NC`i�__/ Certified by Council 5ecretary Approved by Mayor for Submission to Council By: By: Approved by My�s�.,, Y Date L✓ By: Adopted by Council: Date �__'�^_ � ac7�� ----� 00 -��` Council Sept. 14, GREEN SHEET No � ='��7 TOTAL # OF SIGNATURE PAGES ooan�r ow[craa ❑ an�naatv ❑ anct.out ❑ nu�xeiusoncuaw. � wu�cuiacav�Ktta ❑wraeroRwsnwp ❑ (CLIP ALL LOCATIONS FOR SIGNATURE) Requesting LIEP to provide the Council with a report by Oct. 4 on whether reduced building permit fees will cover city costs. w PL4NNING CAMMISSION CIB CAMMI7TEE CIVIL SERVICE COMMISSION I�'•: �y�i��' SOURCE Hes thie ce�soNfirm everwwkea u�aer a conUact ta Mis Deaertment� rES tao Has Mis ce�m+e�er ceen a eM1y emphyee7 YES NO Daes this pa�im p�aeas a sltill not namallyposseaee0 by airy arteM dty empbyee7 YES NO Is tlus petaonffitm atargetetl ve�doYt VES NO dain aii ves anw�s on aena�ate sheet entl attech to nreen aheet CO3T/REVENUEBUDGETED(GRCLEONk� ACT11/iTY NUMBER L� 3�; 0' (EXPWN) Oo - g58� CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM October 4, 2000 �� _� To: Council President Daniei Bostrom � City Councilmembers �p• �� }� LG • a4� Fr: Robert Kessler, LIEP Director �(� �- Re: Further Information on the Cost of Tnspections-1999 I am forwazding the additional information prepazed by Sheila Reed on the cost associated with our building and mechanical inspections as requested. I have also attached the information provided previously for reference and comparison. We hope that this information is sufficient to answex the Council's questions, if not we are available to provide any additional information that you need. c: Susan Kimberly, Deputy Mayor Peter Haznes, Financial Services Director Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Initiative Lori Lee, Accounting LIEP Managers �2EG�f�?ECs ;.1': , 1' _f{{, �tTY �LERt� pp -KP' � E � N W � C W W aa � C W LL J p� N 0 N y M < � U�m �+- c m UOu�.r' � ��oo O N � O t`�) (p tp � O O n O n � N h F � o < < 05 < C N A + �N t�0 � � W o� O Y�I O > O J N O N O � a ' � � o U ^ � Q V N N O Of O ol n Oi W 1� th � N J (�i O < Oi � a n M O � � U � � 6 m �n o i� O c0 N O M tO V T J O W O � ? m N � � � � H b tp U Q � N � a m N � o h n � O m m C) P o in C �- b W h � � � m w 0 � j � c d. � C ' � U K L � W m A e -� ; O ' a ` % 3 W � � n m U m � C � m � � � 3 W C � � j N m � 0 f � � 0 C x 0 ^' � C C "' O V C p ' L � a - - a m m m i° t0 + tl1 W c w U � � 0 0 L X m X L C m K W W O O O W m W O W �,��< � � I� O y C] M O tp 1n � � N N O � �] M T V R l0 �D m h � �O O � �n � O O) lV N O� � � < O O R N N � � � rn m � � h N (O h I� N N V W [7 1� m n C N [O b � ��.. C m � £ L q m C i p e m � C m d � L w o1 1' G W � M1 N N � � C 0 E ti m � m N U � LL ao -PsP� b V m x a m � j C q 0 °� u. m w � Q J m H O 0 T� m w UO � � � m m 4 � � a v m n 3 m ° c F m m m a m m rn iy m 0 .. c `o � 0 _ � m m 0 w w � m W L m � N 3 E < � E � w �n o a 1O m � c o m � c w iL �c W oaa OI m � U q LL � �— � L � � m m y C m � 3 C COC 0 C (� 0 n o n m m o m i� nt m � c t a m m o a a � p nma'mw 3' m nv N C W m 0� 0 m i c p a � � o o a � C � �p �N � E E _ � mo°�°rn . , . OFFICE OF LICENSE, INSPECTIONS AND ENVIRONMENTALPROTECTION RobertKusler, Director CITY OF SAINT PAUL Norm Coleinan, Mayor LOA'RYPROFESSIONAL BUILOING Suite 300 350 St. Peter Street Saint Paul, Minnuota 55102-Ii10 October 3, 200� To: Fr: Re: Mayor Norm Coleman Saint Paul City Council Robert Kessler, LIEP Director Roger Curtis, LIEP {� �1 , /6 Oo - pS!' Telephorse: 65/-266-9090 Farsimile: 65I-266-9114 Pilot Program to Increase Housing in Saint Paul (Reduction of Permit Fees) - August Report � August 2000 produced the following housing construction results: 'Number of Housing Units Created: Permit Valuation: Normal Permit Fee Total: ��Reduced Permit Fee Total: Savings to Customers: 32 $3,226,500 $83,320 $41,660 $41,660 Saint Paul demolished one single family dwelling and one duplex in August 2000. The Program's results a$er one year, since its inception on September 1, 1999 are: Number ofHousing Units Created: Permit Yaluation: Normal Permit Fee Total: Reduced Permit Fee Total.• Savings to Customers: 221 $23,999,432 5505,097 $252,549 8251,549 If you have questions, concems, or would like more informarion on the Program, please contact either one of us. c: Susan Kimberly, Deputy Mayor Tom Eggum, Public Works Director Bemie Bullert, Regionai Water Services Manager David Thune, Housing Information Director Megan Ryan, Markefing & Promofions Director Brian Sweeney, PED Director Amy Filice, PED Tom Harren, PED Gary Pelrier, PED Mary-Helen Mische, PED � 20 of the units in August were single famiZy dwellings, 12 were duplexes. �� Figures include all permit, variance and SAC fees o a -tS�' CITY OF SAINT PAUL Il�ITERDEPARTPvIEI3TAL Iv�40RANDUM September 18, 2000 To: Council President Daniel Bostrom City Councilmembers Fr: Robert Kessler, LIEP Director � Re: The Cost of Inspections-1999 A s you laiow, conshuction activity in the City continues at a record pace. 1949 was the fifth record year in a row with double digit increases in the number of permits, inspections, valuations, and revenues (see attached LIEP Annual Permit Report}. Until 1999, LIEP staff had been able to handle the increased work load through efficiencies, working smarter, and the use of a number of part time and temporary u�spectors, and support staff. In 1999, it was necessary for us to add one plan reviewer and a building inspector to keep pace with the increase in the number of pernuts and inspections. These two positions, plus the Project Facilitator II position in the 2000 budget, are the only increases in the total complement of LIEP staff since the Office was created in 1992, outside of the transfer of three PED staff in 1995, who came with the transfer of tkte responsibilities for site plan review, heritage preservarion, and staffing the Boazd ofZoning Appeals). Yau may recall that these services were provided by PED with 5 and a half full time staff, while LTEP absorbed the responsibiliries with the transfer of only three (3) FTE's. When we compieted the vision for the redesigned Office with the help of Rita Kidd in 1994, we noted that the new computer system would improve the efficiency ofback office operations by approximately 80 to 90%, front counter operations by about 50%, and fieid work by only 10 to 15%. The creation of the ECLIPSJAMANDA system has unproved our "in office" processing efficiency and capacity, but it obviously can not perform inspections and solve problems in the field where our mission critical work takes pIace. Field staffprovide our direct services, the rest of us who work in the Office are here primarily to support the field inspectors. Since 1994, our overall workload increased by more than 150% while our staff complement has increased by only 6%, (3% if you dou't count the staff transferred from PED who brought suhstantial new responsibilities with them in 1995). In 2001, we have requested the addition of several new field and staff support positions, to keep pace with the increase in overall construction activity and the specific increase in housing construction anticipated in response to the City's Housing Initiative. In budgetary terms, we have �ceeded revenue projections each of the last five years while keeping expenditures under authorized amounts. Even with the Housing Iniriative fee reduction and the modest increase in staff, we believe that we will remain wiUun our revenue projections. Even if we do exceed budgeted revenues, we can tap the LIEP fund balance, which has grown to more than $2.4 million at the end of 1999. According to our budget analysts and sound accounting practices LIEP should maintain at least a 40% fund balance, which is approximately $1.9 million, in order to complete projects already approved if there is a downturn in the growth of construcrion acfivity. The growth of the LIEP fund balance resulting from the eaplosion of construction activity and the Council Fresident Bostrom September 18, 2000 Page 2 ao - �sY efficiencies produced by ECLIPS/AMANDA, made it possible to offer the reduction in permit fees for new housing construction in support of the City's Housing Initiative. We were cautious in offering the reduction, that is why we asked that it be approved as a one yeaz pilot progrun, and reviewed annually to make sure that we don't exceed available resources. Last year when the City Councii approved the initial permit reduction ordinance, Councilmember Coleman also asked for information on the total cost of permit activities, and we pzovided a complete report to the Financial Services Office in May, in preparation for the City Council's review of our 2001 budget request. The report prepared by LIEP accountant Sheila Reed is also attached for your information. Briefly, Ms. Reed's report confirius that pexmit costs remain slighfly under revenues. The matgin, which is 5%, is the minimai acceptable limit for an operation of this nature. We hope that this information is sufficient to answer your questions, if not we are available to provide any additional information that you need. c: Susan Kimberly, Deputy Mayor Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Iniriative Lori Lee, Accounting LIEP Managers CTTY OF SAINT PAUL Zemnn, Mtryor SBntPmd,Minnesota 55102-1510 ��r To: Bob Kessler ' From: Sheila Reed � Date: September 4�$, 2000 Subject: Permit Fee Cost Study OFFICE OF LICINS&, INSPECfIONS AND O Q rS0 ENVIltONMENT'AL pROTECISON RobertKesal� D"vecto> LOiVRYPROFESSIONALBUIT.DING Telephone:657-266-9090 350 SL PrlerSb-eet, Sldte 300 Fotsrmrle 651-1669099 651-266-9124 Attached is a summary of the PeYxnit Fee Costs that were submrtted to the Budget Office on May 04`". Included in the packet are the spreadsheets used in arriving at the summary. The summary is based on the 1999 actual costs. CITY OF SAINT PAUL OFFiCE OF LIEP FUND 320 PERMIT REVENUE AND ASSOCIATED COS7S 1999 salaries oo- Psr 650 71 salaries and Staff sa{aries are actua{; Direct OH sa{aries are af4ocated based on trade pmtcst99.wk4 �aaaeevo>e000000 ��,o��m<o�M��o� � Q � O 1• � tD � � N m OJ s aV- O� N e tV - M � f � Q � 1 I � F O O O O O O O O O O O O O O O W O O O O O O O O O S O O O O O Of ci000 000do 0 odo ooi � w o 0 0 0 0 0 0 0 o S o 0 0 0 0 0 � W N l`: Q Q bf m N 1� O] V'V' O m�q C3 O, � LL C Ol M t0 �[J �C n> 6� N �O ln m(O N O � Q N� em- tO N tn N N OJ [7 �[] N vJ O I W � N P � Z Q 4 a � i n�v�0000MO�no c�mov�n N fV V W O m �IJ O O R 6> ip Qi t7 N P- N �t> f� O tC tD Oi N O l0 O�(V N O� O� m t0 W N N O� 1� c7 � N N GD � GD V h(O �[J m N t0 m t9 Q m h A H Q N O tp (O A 1� �f N tp � N O f� ��(D Q N 1� N tD <O m fp N N t0 m t•l O N tn tp ��im��cNm�oM o mnoov.-m ? lL � ID �? '? 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P l0 ^< W 1� N � f0 I� O W m v� N e7 N oJ t7 W W � � � � � � � � � � � N� � � J N CJ ' N N N N N� tfI (O t7 t0 N�V N t7 � N OJ N M M N z � O m � m O t9 � m � y fq � W .. (J 1 Z o LLa � U> W W� m W W� K Z 4� mww��c m m M V 4� W m w tV N N � � 0 N H> M (7 f O LL � � W Z Y = q �5 �G �/5r � ,�r 3 �� $� $�� a� � � - _� CSm @ LL S c e m �m o S � 9O ye ww^ 6iw m� m � m` oa -tsY � Y - � � W O � N a � � H O U � a s 3 N m O U � aa -taY OFFICE OF LICENSE, INSPECTIONS AND ENVIRONMENTALPROTECTION �n� x�5i�, na�wr CITY OF SAINT PAUL Norm Caleman. Mayor Mazch 22, 2000 To: Fr: Re: Mayor Norm Coleman Saint Paul City Council Robert Kessler, LIEP Director 1999 Annual Permit Report LOWRYPROFESSIONAL BUILDTNG Suire 300 350 Sk Puer So-eez Saint Paul, Minnesata SSIO2-1510 ao-Ps1' Telephone: 6SI -266-9090 Facsimile.- 65I-1669724 I am happy, once again, to report a record year in the total value of construcrion activity in 1999, the fifth consecutive record-setting year. 1999 also marks the second straight yeaz of pemut valuation in excess of a half billion dollars. I want to recognize and commend LIEP staff for managing the increased workload during these past five years, and thank them in advance for the continued commitment required during the upcoming year, which we also predict will be a record breaker. Highlights of the 1999 report include: Nnmber of permits issued Fees collected for permits Valnation of work 1994 29,996 $4,733,875 $605,666,791 1998 28,100 $4,325,479 $558,166,125 Increase 1,896 $408,396 $47,500,666 °10 Increase 7% 9% 9% Please let me, or Dave Lobejko at 266-9123, know if you haue any questions regarding this report. We also have detailed, monthly data available. c: Depaftment and Office Directors Neighborhood District Counciis Tom Riddering, Building Code Official Roger Curris, Housing Initiative LIEP Staff �?a-rst' Five Year Overview of Construction Activiry in Saint Paul (1995 - 1999) City of Saint PauPs Oftice of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 -1999 $700 $600 $500 a $400 � $300 $200 $100 $0 Year Number of Permits Issued 1995 -1999 30,000 28,000 26,000 24,000 22,000 20,000 18,000 16,000 Year Year Permits Issued Fees Collected 1999 29,996 1998 28,100 1997 25,642 1996 26,273 1995 23,421 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuation of Work $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 ��se a°e e ae o e e e aa�o ]w',o�-m �onm�oeoo�enmw ? 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K< 4i cV (C c�i tD W m PJ Oi cV � m Y- W� N 1� N � �� Q�D ^ P W A N C th LD h O Of W LLJ N C] N t0 f") W Cl A Q� W W N P`� V Cl � l� � A tD a t7 t� � W �'W N� fR e9� W O� 19(9vi N� �O tV y� LL j Vi � = O F U N M 1� N N�[J N N 4n b OJ f7 tp � m e � 0' N t7 N N � b t7 A N �[} � � a V] Q � v � t� � i¢ � ;w m ia " I z ;� o N tn O 'f ,�� Q��w�WU' 1= z � �O � ,v�.��a�w�?c�� Wq r �� IOWWw�Nj=y��ZC�Wi�Q�zi- U 1 . I�J...1 ��Q JF-�1W �1-¢QIO;$ y W imwwu_LL c7poaa¢mv�33i�c� g d Gc-d'St� 0 _rsY consraucnonpExnurvaLwnoNs Folbwing p a fa6ulatlon o( paemitvaiwdans tar tho maeth of: DECEMBER 7999 OfFlCE OP LICE45c. INS?ECTIONS ANO ENVIRONMENTAL PROTECTION 35a ST. PETE.R STRE3T, SPJNT PAUL, MINNESOTA 55102 MONTHLY REVEiVUE RE�ORT NO. � 398 4 n 0 7 78 4 470 20 0 33 25 20 15 226 8 0 3 4 8 209 0 63 0 0 0 12 9 0 50 0 241 76 0 t976 CammerCal -adOiUrnu. alterabons S Iepairs Resdeneal -atlCitians. alte2EOm & t6pa'us nas�a�em e�aa�ys m s+� a>+� canapy CaryOR . Cammertal�New) OemaGtlan (9 sfd. 4 9ara9�s. 1 apt (3unitl, t reaary. 7 service spfion. t recyC(ns center. t arfica warenouse) DuDlex Elacfric �evator FzrauatloNFounCaOOn Faices Fue Suppression FvepWCe Ganqe Gaa Bumer Movin9 OtfiwWardrouse Oii Bumx ONar fuds Plasterirtg Plumbing RamWPanting Lot Reingeration Rastaurant Re�aimi�g Wall Snea Syns S�ngle Famity Wrelling (New) Skyway Steamfittlng Swimminq Paola Warm Aif Warer UtiGry Woad SWre YALUqTION OF PERMRS 5 3.192.f44.00 S 4.685,177.5t s �.sss.aao.aa 5 0.00 S 0.00 5 M0.�00.00 s +a�z•w.ao 5 952.000.00 S a.752.T44.I3 S 35.e32Ae 5 OAU 5 72.217.00 5 �,596,839.00 5 {7.995.00 S 235274.38 S 8262U8.50 5 130,000.00 S Q00 5 30123550 5 18,150.00 5 2t,550.40 S 2.745.587.41 5 0.�0 5 7.355,469.a0 5 0.00 5 O.W 5 0.00 S 67.378.00 5 1.73&.642t0 S 0.00 S 380,095.99 5 0.00 S 1,IC6,789.00 S 2.228.748.41 5 0.00 5 28,148,162.92 Overview of Construction Activity in Saint Paul 1995 - Housing Initiative (Sept. 1999 through Aug. 2000) 00 �-rs�' City oI Saint Paul's Office of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 - Housing Initiative $700 $600 $500 o $400 � $300 $200 $100 $0 Year Mumber of Permits Issued 1995 - Housing Initiative 32,00� 30,000 28,000 26,000 24,000 22,000 20,000 18,000 15,000 Year Year Perwits Issued HI* 1999 1998 1997 1996 1995 30, 532 29,996 28,100 25,642 26,273 23,421 Fees Collected $4, 696,123 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuaaon of Work % of New Housing Constructioa Valuation $582, 927, 919 $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 3.4% 3.1% 3.1% 3.4% 1.4% 2.0% *Housing Initiative Pilot Progrnm Year, September 1999 through August 200D oa •Ysr CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1999: 117 SINGLE FAMILY DWELLINGS (117 DWELLING TJNITS) VALUATTON: $12,725,956 10 DUPLEXES (20 DWELLING UrIITS} VALUATION: $2,254,989 3 THREE PLEXES (9 DWELLING LTNITS) VALUATION: $1,164,000 3 FQITR PLBXES (12 DWELLING UI�IITS) VALUATION: $1,952,000 1 APARTMENT (5 DWELLING UIVIT5) VALUATION: $476,967 163 NEW DWELLING UNiTS CON5TRUCTED IN 1949 TOTAL VALUATION: $18,583,912 DWELLING iJNITS DEMOLISHED IN 1999: *107 SINGLE FANIILY DWELLINGS (107 iINITS) 15 DUPLEXES (30 iJNITS) 1 TR7PLEX (3 UIVITS) 2 FOtIR PLEXES (8 (JNITS) 148 TOTAL DWELLING UNTTS DEMOLISI3ED IN 1999 *The Hoyt-Montana Flood Project accounts for 28 of the demolished single family dwellings 6 c -tat` CITY OF SAINT PAUL NEtiV DWELLINGS COI�ISTRUCTED IN 1948: 90 S7NGLE FAMILY DWELLINGS (90 DWELLING LINITS) VALUATTON: $13,960,814.10 1Q DUPLEXES (2Q DWELLING UNITS) VALUATION: $1,806,628.80 i FOUR PLEX (4 DWELLING tJNITS) VALUATION: $383,000 3 APAR'fMENT BLTII.DINGS (16 DWELLING Ur1ITS) 5-unit: $400,498 5-unit: $A00,498 6-unit: $480,000 VALUATION: $1,280,996 130 NEW DWELLING [JNITS CONSTRUCTED IN 1998 TOTAL VALUATION: $17,431,438.90 DtiYELLINGS DEMOLTSHED Ii`I 1998: 71 STNGLE FAMILY D�irELLINGS (71 DWELLII3G L3NITS) 6 DUPLEXES (12 DWELLING LTNITS) 3 THREE PLEXES (9 AWELLINC: LJrIITS) 2 FOUR PLEXES (8 DWELLFI�3G L3rIITS) 20 A1'ARTMENT BUII,DINGS (152 DWELLING LTNITS) 2 32-units $ i l-units 252 TOTAL DWELLING L}23ITS DEMOLISHED JN 1998 O� - P'�t' CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1997: 60 SINGLE FAMILY DWELLINGS (60 DWELLING UNITS) VALUATION: $6,128,523.64 3 AUPLEXES (6 DWELLING LI�IITS) VAT.UAT'TON: $3,648,330.56 3 APARTMENT BUILDINGS (56 AWELLING UI3ITS) VALUATTON: $4,250,000.00 122 NEW DWELLINGUI�iITS CONSTRUCTED IN 1997 TOTAL VALUATION: $14,026,854.20 DWELLINGS DEMOLISHED IN 1997: 75 SINGLE FAMILY D`VELLI�IGS (75 DWELLING UNITS) 2 DUPLEXES (4 DWELLING LJNIT5) 1 THREE PLEX (3 DWELLING TINITS) 1 APARTMENT BITILDNG (i l DWELLING UTtITS 93 TOTAL DWELLING L3NITS DEMOLISHED 113 1997 -r ,, � J L .i�� n ,�. IX� � p_d'JP' .�.�. �..5.y;.i`ts�.^`..�W."^p W.'.::M:�_`f.Sm��:'.'fi'w$�"°%: ��^?'i'+�°.. �iT�Y;� O��¢:SAIN7`�P�1Uvt� .,..�.. �.� .... �. , ��.;�:-. -� _..,.��.��. �:�a� .... . � d,.. �� .� t3EW�DVVE�LlNGS;.CONSTfZIiGT��]��i 1.995� >__�,�.�,.._.�m_m_. .. 44 SlNGLE FAMILY DWELLINGS (44 DWELLING UNfTS) VALUATION: $4,992,232 1 DUPLEX (2 DWELLING U�l(TS) VAlIlAl"{ON: �210,000 1 APARTMENT BUiI.DfNGS (6 DWELtif�G UNiTS) VALUATION: $335,000 52 NEW DWEC.LING UNlTS CONSTRUCTED IN 9996 TOTAL VAtUATION: 55,537,232 ..�..yw.<.7.......�.. �.�.h.�. �w....V �,.. ��:-�� .,.,�.�.. _. ��?!1Et EM OLiSH ED°li��:1996; 72 SiNG�E FAMILY DWELL4NGS (72 DWELLING UNITS) 8 DUPLEXES (16 DWELLING UNVTS) 3 FOURPLEXES (12 DWELLlNG UNITS) 900 TOTA! DWELLING UNtTS DEMOLtSHED lN 1996 Da -Ys!' ..x::.��.:.,<:,::�:,.�:�:�.�-<w. .<:��-.�:•�«::,.�-� - ��.:��,�:�:-, C17"Y OFWSAIIV � P�A�l� .°.'-:v>.'bt�T..s...... .n ..�-e.�:....++...Smw...-:.cw...Gi-ar.aac<aofk........v. XkS+.+4 ,X.:::.. � �EVVwD1NELI:iNGS�`GON STRt1GTECi;tt1�� 995: 42 SiNGLE FAM1�Y DWELLINGS (42 DWEILING UNiTS) VALUATiON: 54,821,735 3 APARTMENT BUILDiNGS (18 DWELLlNG UN1TS) VALUATION: $2,050,000 60 NEW DWEtLiNG UN1TS CONSTRUCTED IN 1995 TOTAL VALUATION: �6,871,735 ,..�....M.,..-..,.:,.._...........�..,... �,�,,.,,.._,. i31NELL.[1�IGS�DE{Y�OLtSHED�{I,t,199 t 118 SINGLE �AMILY DWELLINGS (118 DWEl.L4NG UNiTS) 2 APARTMENT BUILDINGS (45 DWEL.t1NG UNiTS) 1 - 30 llNlT BUlLD1NG 1 -15 UNiT BUILDING 10 DUPLEXES (20 DWELLING UNiTS) 1 TR(PLEX (3 DWELLING UN1TS) 3 FOURPIEXES (12 �V�lELl1NG UN(7S) 198 TOTAL DWELLfHG llN1TS DEMOLtSHED IN 1895 ao-rsr ; V N _ Q O z U � f�r � � _ _ - t. - - ` - . - � !� W � � i Q E.+ - - ` o� _, : - - � d .�, w - =— -- _ - - _ � � � = � o d � � Qi ___ _ � _ � _ ' _ - T .` O � ' _ - - -" � � NO^ , .: _ -. " - L, � O O. a0 C� bON � ,� . - ,. - ; O Q. O� O� T7 - _ '- ': O G� C+ O� �3 >> a�i -_ ' s. n7 �. ^n ^r � ... ... s. - O. 'O T7 "G 'C Zy ia �a E-� - -- - . 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R. 4 Pa N�l-i" "y"i N - .D � ( I I �� ( ( w r� -, ° o o ° o ° o S ° o ° o o ° o 0 0 0 0 0 0 0 0 0 0 0 0 0 ° o o ° o ° o ° o 0 0 ° o o ° o `�' ° o o ° o ° o ° o ° o ° o S ° o 0 o �n o v, o �n o �n o �n � C 7 M M N N � H3 69 b9 69 69 E!� 69 69 69 saa3;�waad 00 -�sr � � � � � � w � � � a x W � ; � ; � � �, ; ; �o ; - : - - � � � f_ _ - = d �+ - - _ - 7 " �, � _ _ � _ fr�.� '� _ = - C ° .: d � _ - = _ ^� t?�" � � a�'i W ° 'a a , . . _ - .� � � � �,_ _ -= - � _ _ - -_ -° � >, -_ = - � � - . __ : _.. < -_ _ � - � >_- - � - - . - w . _ - - � _" � - . � c, o ° o o S o 0 0 0 o o `�' ° o ° o o ° o 0 0 ° o o ° o ° o o v, o v� o �n o v, o v, ss � � � � � � s�s +ti ss I�1I$ - Pa�aapo,� saa3 00 -�S� CITY OF SAINT PAUL INTERDEPARTSv1�NTAL MEMORANDUM September 18, 2000 To: Council President Daniel Bostrom City Councilmembers Fr: Robert Kessler, LIEP Director � Re: The Cost of Inspecrions-1999 As you lmow, construction activity in the City continues at a record pace. 1999 was the fifth record year in a row with double digit increases in the number ofpermits, inspections, valuations, and revenues (see attached LIEP Annual Permit Report). Unti11949, LIEP staff had been able to handle the increased work load through efficiencies, working smarter, and the use of a number of part time and temporary inspectors, and support staff. In 1999, it was necessary for us to add one plan reviewer and a building inspector to keep pace with the increase in the number of permits and inspections. These two positions, plus the Project Facilitator II position in the 2000 budget, are the only increases in the total complement of LIEP staff since the Office was created in 1992, outside of the transfer of three PED staff in 1995, who came with the transfer of the responsibiliries for site plan review, heritage preservation, and staffing the Board of Zoning Appeals). You may recall thaY these services were provided by PED with 5 and a half fuli time sta£f, while LIEP absarbed the responsibilities with the transfer of only three (3) FTE's. When we completed the vision for the redesigned Office with the help of Rita Kidd in 1994, we noted that the new computer system would improve the efficiency of back office operations by approximately 80 to 90%, front counter operations by about 50°/a, and field work by only 10 to 15%. The creation of the ECLIPSf AMANDA system has improved our "in office" processing efficiency and capacity, but it obviously can not perform inspections and solve problems in the field where our mission critical work takes place. Pield staff provide our direct services, the rest of us who work in the Office are here primatily to support the field inspectors. Since 1944, our overali workload increased by more than 150% while ow staff complement has increased by only 6°l0, (3% if you don't count the staff h'ansferred from PED who brought substanrial new responsibiliries with them 3n 1995). In 2001, we have requested the addition of several new field and staff support positions, to keep pace with the increase in overall construction activity and the specific increase in housing construction anticipated in response to the City's Housing Izufiative. In budgetary terms, we have exceeded revenue projections each of the last five years while keeping expenditures under authorized amounts. Even with the Housing Initiative fee reduction and the modest increase in staff, we believe that we will remain within our revenue projections. Even if we do exceed budgeted revenues, we can tap the LIEP fixnd balance, which has grown to more than $2.4 uullion at the end of 1999. According to our budget analysts and sound accounting practices LIEP shoutd maintain at least a 40°to fund balance, which is appro�cunately $1.9 million, in order to complete projects already approved if there is a downtum in the growth of construcrion activity. The growth of the LIEP fund balance resulting from the explosion of construction activity and the Council President Bostrom September 18, 2000 Page 2 00 efficiencies produced by ECLIPS/�1MANDA, made it possible to offer the reduction in permit fees for new housing conshucrion in support of the City's I-Iousing Initiative. We were cautious in offering the reduction, that is why we asked that it be apgroved as a one year pilot program, and reviewed annually to make sure that we don't exceed available resources. Last year when tUe City Council approved the initial permit reduction ordinance, Councilmember Coleman also asked for information on the total cost of permit activities, and we provided a complete report to the Financial Services Office in May, in preparation for the City Council's review of our 2001 budget request. The report prepared by LIEP accountant Sheila Reed is also attached for your informafion. Briefly, Ms. Reed's report confirms that permit costs remaiu slightly under revenues. The mazgin, which is 5%, is the m;n;ma1 acceptable limit for an operation of this nature. We hope that this information is sufficient to answer your questions, if not we are available to provide any additianal information that you need. c: Susan Kimberly, Deputy Mayor Ron Klein, Budget Analyst DeDe Demko, Budget Analyst Sheila Reed, LIEP Accountant Roger Curtis, Housing Initiative Lori Lee, Accounting LIEP Managers CTTY OF SAINT PAUL lonmt, M¢yor SaintPmrl Minnesota SSIOL/510 �� To; Bob Kessler, 'S From: Sheila Reed �; � Aate: September 7 �, 2000 Sabject; Permit Fee Cost Siudy OFFSCE OF LLCENSE, A*SPECTiONS AND oa - rsr ENVIItONMENTAL PROTECCfON RobertKessla, Direcbr LOWRYPROFFSSIONALBUIJ.DA'C'i Te7ephane:651-1669090 3505kPaerSlree�Sui1e300 Facsimile: 651-2669099 651-266-9114 Attached is a summary of the Permit Fee Costs that were submitted to the Budget Office on May 04`". Included in the packet are the spreadsheets used in arriving at the summary. 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I want to recognize and commend LIEP staff for managing the increased workload during these past five years, and thank them in advance for the continued commitment required during the upcoming year, which we also predict will be a record breaker. Highlights of the 1999 report include: Number of permits issned Fees collected For permits Valua6on of work ]999 29,996 $4,733,875 $605,666,791 1998 28,100 $4,325,479 $558,166,125 Increase 1,896 $408,396 $47,500,666 °lo Increase 7% 9% 9% Please let me, or Dave Lobejko at 266-9123, know if you have any questions regarding this report. We also have detailed, monthly data available. c: Deparhnent and Office Directors Neighborhood District Councils Tom Riddering, Building Code Official Roger Curtis, Housing Initiative LIEP Staff � _rsr Five Year Overview of Construction Activity in Saint Paul (1995 - 1999) City of Saint Paul's Office of License, Inspection and Environmeutal Protection (LIEP) Telephone: 651-266-9090 Total Permit Valuation 1995 -1999 $700 $6D0 $500 o $400 � $300 $200 $100 $0 Year Number of Permits Issued 1995 -1999 30,000 : �� 26,000 24,000 22,000 20,000 18,000 '. �� Year Year Permits Issued Fees Collected 1999 29,996 1998 28,100 1997 25,642 1996 26,273 1995 23,421 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 Valuation of Work $605,666,791 $558,16G,125 $417,938,697 $396,289,230 $336,b60, I Ob � oe ae >> o�ae �e �e e e� � � W Gi O A M f0 f� l7 tG C O fA Ci l�I W O tr ? h Q T O 1� lD ��- � 0 W s�� N � e�- � r � ` � Q N W �, o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0=0 0 0 � tn O O o O O O C G C C O O O C O C W o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � SyJ�N t� C P f7 W fV f� � Q Q O fD W N O � W< O� t7 (O l'f m[7 m N�O M (O m N O m m< c t0 ' �D N m(O CJ tb t� C7 0l � Q N� N N O IS7 � N Q � Z � ¢ ¢ t7 C C� o o O O t9 0� O N m p t' e7 i[J N V O� O tD �P p O< m tD m M � 1� in b 1� O m c7 C� tV O al O c7 [V N Z Y O f0 t0 W N N O b I� M Ol N N� Oi 0��4 rD < 1� tD b m � m O� 0< Oi t� � F'� 0 N O t0 6� h A V 10 (O 1p fV O A W N fO Q N f` ' 0 m 0 tC N m i0 0 M O N�D tD ��i m t7 i N W 0 M O t7 !� O O Y�- tO Q LL�� i0 �`C C N' Oi � e�- N� O ) O Q m W w � ¢) In 6� O ' t0 p O ' m ' Oi O� � m Q N� tO Y OI tD O O O D Q 0 G V 6) [O fD C9 {G A T 1+ G N ID ln N tD {L P P O Kf C tO O N N IA R tD OI N F� I� I'^ h W Cf Q Iq tq Q N N Y'J 0 1� m A 4� 0 W W � O� N O N O tp O � t� 4�- I� Hi t+J f" W !� 1 0 O� tD � 1n N� �� M� l.. 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SAIl3T?Aii� MINNESOTA :5102 MONTHLY REVEIVUE REPORT � �ucrwN P�searvuunnau Fdirnrmq b a nbulaUOn af p�m�it raGattans torMe monN of: DECEIIBFR 1999 � 63 398 t a 0 � 18 4 a7a 10 0 33 ZS � 15 221 8 0 7 4 6 7A9 a � 0 0 0 12 9 0 50 0 24� � U 7976 comme.as� -aadna�s. m�aaau�s a repa:s Restlenlial-a06tioits aitelapom S repai(s e,�ro�� a�m�: m �e m+� � � camn,ercy (Naw) Oemo6tlon (B �(d. 4 garagea / a0� ( 7 rec;oiY. t wvks �tafian. t tecFltng w�Ra. 7 oflke xrard�oute) Dupex �ecaic �evatot EsmratiWFwndafian FMees Fvo Suppretsian Fireqera Garage Gaa Bumtt Mav�+9 01NcerWxMOUSe oa a,ma 01�n Puela Pfaativv'aig � RamyParkNg Lac aemv�co� ResWrant Rebining WaP Shetl �9� S7n91e Famity Owelli�g (Naw� SkY"aY SfearnfrtWU� Swirtrning Paala Warm Pir Water Uti6ly WacC Siam VALWVTlON OFPERMfTS S 3.79214s.OR S 4.885.1�t.it s ,.ses.aaaao s aoo s a.nu S �WO,W0.00 S 101,210.00 952000.W 4.7527�4A3 35,�32A8 0.00 72271.00 5.596.839.00 47.995.00 235,27a.�8 626,2a8.50 130AW.U0 0.00 301,235.50 16.150.00 a�ssa.ao 2,745,587.4t aaa 1.355.489.00 O.GO 0.00 0.00 6T,378.Q0 1.1�8.44Z40 0.00 390.095.99 0.00 1,A06.984.00 2,228.7d6.41 0.� 28.148.70202 po-�S� Overview of Construction Activity in Saint Paul 00 -1'S�'' 1995 - Housing Initiative (Sept. 1999 through Aug. 2000) City of Saint Paui's Office of License, Inspection and Environmental Protection (LIEP) Telephone: 651-266-9090 Tota! Permit Valuation 1995 - Housing Initiative Year Number of Permits Issued 1995 - Housing Initiative $700 $600 $500 o $400 � $300 $200 $100 $0 32,000 30,000 28,000 26,000 24,000 22,000 20,000 18,000 16,000 Year Year Permits Issued Fees Collected Valuation of Work % of New Housing Construcfion Valuation HI* 1999 1998 1997 1996 1995 30, 532 29,996 28,100 25,642 26,273 23,421 $4, 696,123 $4,733,875 $4,325,479 $3,685,681 $3,457,057 $2,808,430 $582, 927, 919 $605,666,791 $558,166,125 $417,938,697 $396,289,230 $336,660,106 3.4% 3.1% 3.1% 3.4% 1.4% 2.0% *Housing Initiative Pitot Program Year, September 1999 thraugh August 200D oc -Ys�' CITY OF SAINT PAUL r�w Dw�Lr.nvcs corrs�uc�n nv i9�: 117 SINGLE FAMII.Y DWELLINGS (117 DWELLING LTI3ITS) VALUATION: $12,725,956 10 DUPLEXES (20 D4VELLING IJNITS) VALUATION: $2,264,989 3 THI2EE PLEXES (9 DWELLING L7NTSS) VALUATION: $1,164,000 3 FOUR PLEXES (12 DVJELLING UNTTS) VAI,UATTON: $1,952,000 1 APAR.TMENT (5 DWELLTNG UrTITS) VALUATION: $476,967 163 NEW DWELLTNG L3NITS CONSTRi7CT'ED IN 1999 TOTAL VALUATION: $18,583,912 DWELL�iG UNITS DEMOLISHED IN 1999: "107 SINGLE F.AMSLY DWELLINGS (107 [3NiTS) 15 DUPLEXES (30 C3I3TfS) 1 TRIPLBX (3 UNITS) 2 FOUR PLEXES (8 UNTTS) 148 TOTAL DWELLING UIVTTS DEMOLISHED IN I999 *The Hoyt-Moniana Fiood Project accawets for 18 of ihe demolished single family dwellings oo-rsr CITY OF SAIN�' PAUL NE�i' DWELLINGS COI�TSTRUC°TED IN 1998: 90 SIlVGLE FAMII.Y DWELLINGS (90 DWELLING L7NITS) VAI,UA'PION: $13,960,814.16 10 DUPLEXES (20 DWELLING UNITS) VALUATION: $1,806,628.80 i FOiTR PLEX (4 DWELLING UN'ITS) VALUATTON: $383,000 3 APART'M�.NT BUII.DINGS (16 D'4VELLING L7NITS) 5-unit: $400,498 5-unit: $4Q0,498 6-unit: $480,000 VA,I.,UATION: $1,280,996 130 NEW DWELLTNG CJNITS CONSTRUCTED IN 1998 TOTAL VALUATION: $17,431,438.90 D�VELLINGS DEMOLISHED IN 1998: 71 SINC�LE FAl�III,Y D�'VELLINGS (7I DWELLING UN1TSj 6 DUPLfiXES (12 DWELLING UrTITS) 3 THREE PLEXES (9 DWELLING LJATITS) 2 FOUR PLEXES (S DWELLING UrTITS) 10 APARTMENT BL7II,DiNGS (152 DWELL]NG iJATITS) 2 32-units 8 i l-units 252 TOTAL DWELLING LINiTS DEMOLISI�D IN 1998 00 -tsp- CITY OF SAINT PAUL NEW DWELLINGS CONSTRUCTED IN 1997: 60 SINGLE FAMILY DWELLINGS (60 DWELLING iJNITS) Vt1LI3ATION: $6,128,523.64 3 DUPLEXES (6 DWELLI�i tG UA3ITS) VALUATTON: $3,648,330.56 3 APARTMENT BUILDINGS (56 DWELLING L3I3ITS) VALUATION: $4,250,000.00 122 NEW DWELLINGI7NITS CONSTRUCTED IN 1997 TOTAL VALT3ATION: $14,026,854.20 DWELLINGS DEMOLISHED IN 1997: 75 SINGLE FAMILY D�VELLII�IC:S (75 DWELLING LTNITS) 2 Di3PLEXES (4 DWELLING iINIT5} i THREB PLEX (3 DWELLING LTNITS) 1 APARTMENT BCTILDiDtG {12 DWELLING IJNITS 93 TOTAL DWELLING UI3ITS DEMOLISHED IN 1997 r j �,L f L 7� .��'�� _ 0� �rs� �-.�..�� :> -�,��-� �,�-� �,.�_��Y: OF�AI N T��A�� EW :DW�f:�t;li�GS'�GO,�„�N S3Rt3CT��: 44 SENGLE FAMlLY DWELLINGS (44 DWELLWG UNfTS) VALUATION: $4,992,232 1 DUPLEX (2 OWELLING UNiTS) VALUATiON: $210,000 1 APARTMENT BUI�D!(3GS (6 QWELLI�IG UWTS) VALUATION: �335,000 52 N�W DWELIiNG UNITS CONSTRUCTED IN 1996 TOTAL VALUATION: 55,537,232 �1NEL�LINGS�;;„DEMOLISHED1N 6 72 SlNGLE FAMIIY DWELLtNGS (72 DWELLING UNiTS) 8 DUPLEXES (16 DWELLING UNITS) 3 FOURPLEXES (12 DWELLlNG UNtTS) 100 TOTAL DWEL�SNG UNtTS DEMQLISH�D IN 1996 oa -�s� .,....,��.�;;>;�.��_:�<.•�< � z �.... y � ( . ��yM� �.. v..'� `f� :''��;.L� �� f�� ' � �: � r x r F �. �J::v1N`,:• ��," 'u>.�.45�"v '`�� '�'y"�-vu"M„'�„`"c�'.S'ndw"�.u� :,.f,..e�'..w�.'.�.L:x.'�K'.d�amMR � � „DWE€��iNG'S QC N�STRCIGTED:�t��„<'!9„ 95,u 42 SINGLE FAMILY DWELLINGS (42 DW�LLIIJG UNl7S) VALUATION: 54,821,735 3 APAR7MEN7 BtJiLDiNGS (18 DWELLfNG UNITS} VALUATION: $2,050,000 6fl NEW DWEL�INC UNITS CONSTRUCTED 1N 1995 TOTAL VALUATION: �fi,871,735 �SN ELLiNGS�DEMQLi�SHED'SN �99�; .�_.� . „�,.� . � _.....,,�,:�> 118 SlNG�E FAMSLY DWELLINGS (118 DWELLING UNITS) 2 APARTMENT BUiLDfNGS (45 DWELt(NG UNlTS} 1 -30 U�!!T BUILDiNG 1 - 15 UNiT BUILDING 10 DUPLEXES (20 QWELLtNG UNfTS) 1 TRIPLEX (3 DWELLfNG UNlTS) 3 FOURPLEXES {12 DWELL4NG UN13'S} 198 TO7AL DWELLING UNITS DEMOl1SHED IN 1995