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274712 M/HITE - UTV CLERK `��+�� PINK - FINANCE G I TY O F SA I NT PA U L Council CANqRV - DEPARTMENT File NO. BLUE - MAVOR � ouncil Resolution Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, that pursuant to Minnesota Statutes , Section 161� 142 , the Commissioner of Transportation be appointed as Agent of the City of St. Paul to accept as its agent, federal aid funds which may be made avaitable for participation in eligible construction engineering costs for S.P. 164-234-02, be it further RESOLVED, that the proper city officials are hereby authorized and directed, for and on behalf of the City Council , to execute and enter into an agreement with the Corronissioner of Transporta- tion prescribing the terms and condPtions of said federal aid participation as setforth and contained in an agreement caption- ed, "Minnesota Department of Transportation Agency Agreement with the City of St. Paul , for Federal Participation in Construction Engineering on S.P. 164-234-02, GR 5018(6) ," a copy of which said agreement was before the City Council and which is made a part hereof by reference. COUNCILMEN Yeas McMANON Nays Requested by Department of: �� Publ i c Works ��, In Favor Hunt Levine d __ Against B Maddox onald E y d, Di rector Showalter Tedes p � n 'npn Form Approved 'ty Att e Adopted Council: Date ��`J_iL_L�S� C itied Pas- y Cou ci cret�y BY � /�pp by i4lavor. D te APR i � 19�— App v d by Mayor for Su s o Council By - BY �,t�ustiEO APR 1 9 91 8 d i 1 " oM O 1 : � 1 z/1975 � - Rev: 9/8/76 � EXPLRNATION OF ADMINISTRATIVE ORDERS, ' ' RESOLU�'IONS, AND ORDINANCES � . • ��'� Date: March 25, 1g80 "' � �' " "ti� � � � � �� ap� � � �� T0: MAYOR GEORGE LAT I MER MAYOR'S OFFlCE FR: Thomas J. Eggum, Public Works, Office Engineer RE: � Chi lds Road, Rarr� and Bridge � . ACTION REQUESTED: This agreement between the City and Minnesota Department of ransportation would authorize the Commissioner of Transportation to act as the City's agent to obta�in federal aid participation in the con- structlon engineering costs for the Childs Road Ramp and Bridge proJect, now under construction. PURPOSE AND RATIOtdALE FOR THIS ACTION: Total costs�of constructton engineering are es ma e o e o t contract cost (contract cost $1 ,542,366.00) for a total of $77,118.30. Federal Aid share to be obtained through the state is 76.73� �$59,172.87) end the ctty's share is 23.27� ($17,945.43) . . Publ �c Works ProJect B-1o49. ATTACHMENTS: Copy of Ag reemen t � Copy of Resotutton TJE/RAH/djJ • • � • • . . � , ! . ��:� � MIti;�I:�OT� DI:P�1fiT�ti:NT Or TRl�".SP�P.TATION . �. ,;. � �i;�. AGE�dCY �'1GRI'l:.fi:ti"T �ti'I'l'H TI?L CITl' OF ST. PAUL � f� }.�OP. FI:�F!L°�L 1'ARTICIP�ITIO\ IN CO�iSTr.UCTION E2IGINEERIN� ON S.P. 164-234-02, GR 5018(6) Tliis agreement �ade and entered into by and between the City af St. Paul, hereii►after reLe=_'red to as the "City" and the Commissioner of r Transpartati.on of the State of *iinnesota, hereina.fter referred to the "Gom- � � missioner", [,�ITNF.SSETH: � c�trr.EAS, riIl�'N. STAT. SEC. 161. 142 (1978) pertaining to the Great � t River Road provides that the Con.�nissioner may act as agent for any political_ i � t subdivision of the state in accepting federal aid in their behalf; and F f WHER�AS, The City is proposing to implement the construction of a � • Great River Road project �:no�,m as the Childs Road Ramp and Sridge project at i Warner Road; and . • � , tdHER�,1S, Said project i.s identi.fied in the records of the nepartment of Transportation as S.P. 1G4-234-02 and in the records of the reder.al Highway . Administrati.on a� Ptinnesota Project GF 5018(6} ; and WHER�AS, The Cii:y desires to oUtain f.ederal aid participatior► in the necessar.y construction en�ineering costs in connection �aith said praject. NO�d TItEREPORE, IT IS i•iliTUALLY AGREED AS I'OLLO�dS: � _ ] _ ' That pt�rsuant to ��inn. Stat. Sec. 161. 14'L (1975) the City clocs � tiereby �proi�tt tlle Commi.ssioner its a�ent to accept and recezve all fe�ier.al funds macle available for construction ��ngineering costs on S.P. 1G4-234-02. Y�F;e Nc�. l. , • � . . , . • . . , , . - 2 _ . FLIGIL':ILTTY. The reasonabl� cost and exp�nse of the field anc� of.fice c��orl: nec�ssary for the praper supervi:.ion, in:.pection, materials testin�., staking and documentation of project activities after the contract lettin�, i.n accordance with applicable federal lacas and r.egulations shall be elig�ble for federal aj.d participation. Said suPervisioi�, insl�ection, materials t=esting, staking and documentation shall be done in accordance c•rit�h the contr.act spec:i- fications and recognized and accepted practices and procedures as those set forth in the various Minnesota Department of Transportakion :lanuals i.'n order to be eligi_ble for federal ai.d. Any portion of the above work wtiicl-► tias bec�r: perforrned prior. to specific writteii authorization frora the Office of State Aid, will not be eligible for federa� aid partir_.-Lpation. The City �,ill assi�;n super.visor}* responsibility f�r all work to be perforned under the ter.ms of , this ugreement to the City Engineer. , - 3 - LIAISUN, AUDIT�, EVALUATIO'; A.:D ,iONIT�.Z1i,G. The Cammissii�aer stiall make the necessary requests to the Federal Hi�h�•.ay Admiriistration for auth��r:i_zation of federal pa;. ticipation in construction engir�ering and reim�ursemc�nts ttierefor • under the terms of this agreemenC. To insure compliance by the City with aIl apPlicable federal regulations and la��s, the ComL�issioner, or his r�presentat��e, sh411 have the right to audit, evaluate and monitor, as deemed necessary, the worlc to Ue performed under this agr.eement. . - - 4 - ' PA�P1�`T. It is anticipatect ti�at 76. 73% of the eli�ible cost of said construction engineerin� is t� be paid from fun�s i��-�de available b;� r.t�e 3�ccler�:.l }Ii�h�aay AdminisCration by way of fedc�al aid an� tliaC th� rema.inin; 23. 27% i.s to be borne by the City. Eligible costs of consl-ruct3_a:: enF,i.neering . ��'3 t?,�, ��. �i' 4 (d) �xpencliture.s £or materials, suppl.ies, mecL,it�:i_cal data processin� and equipment rental limited to t.he actual expet�ditures for the , pur.pases of Lhi.s agreement. ' Exgenditures for �nain�enance, general administration, supervision and other overiicad of the Ci�y shall not be eli.�i.ble for federal par.r.:icipation. Partiai payments ��ill Y�e made to the City not� more often than once each thirty (30) days, and shall be for. services performed during otie (1) or mcre calendar months. At the close of each calendar montil or calendar quarter, � the City shall submit ro the Conimissioner invoices in qui.ntuplicate, for services rendered an3 for reimbursable expenses incurred during that period. These invoices shall be submitted within twenty (20) days followi.n�; the end of � the period covered by the account. As an alternate procedtire, the City may submit all such invoicPS at the time it submits tlie final contract estimate. _ � These invoices or suppleme�its thereto, shall contain whatever details that may be necessary for a proper audit. Such details shall consi.st of at least the following: � (a) A breakdoc�m of labor by individu�l, classifi.cation, datcs and hours worked tirnes the applicab].e rate to arrive at a total dollar amouut for each individual.. (.b) The laUor additive shal.l be applied to total laUor dollars. " (c) The equipr.ient charges sliall b� U�-ol.en do�an b}� type of eyuipment times the applicable rate and dates used to arr.ive at. t_ot�il equipment charges. , (cl) Th�� Urellccio�an of. outside servi.ces used slzall Ue detai.led arid sup��ortin� invoices sha7.1 be stibmitted al.on< <aitli thc l�illin�. ' 1'a�;e No. 4 � - £ �ni� `a`�l[� � '�\IZi,1'IffIlS `8 t?de_z�LZSd jo suotsrnozd �ua��az�e au3 0� -l�aCqns se z�pun�.zai� �zo.+� ai{� 30 ��uc��zo�zad �o� sa�.zo3 apzs�no 30 �u�;:iSo7du►� aii� uz �C�t� au� .Cq pa�.zn�uL lsoa ai�,i, (�) '�SOJ '[E�1�,E S�,t�L� c'�1�� 30 �:�Ta�aT3aa S7�E3 �L' `.z�punazaq pa;u.zo3zad aq o� xzoM aq� uo �C�i� azt� .tq p�stl saj�Y�{an � pau�+lo aa�CoZdica �03. sa�.��{� a�eajT� puE �t�t� at{� .tq pasn �ua�a -dznba�pai�r�o n�T� �03 sa�zEq� Ze�uaz �ua�dL��ba aTqa�ijdd�.� ac�y (q) •spao�az ' - a��nbape �Sq pa�.zoddns uaqr� pas�nq�Taz aq TTz:� �ua�uSoZdL�a �oqsT � o� TE�uapz�ui s�so� .zeTiaizs pue. sa�zEu� au�t� �so1 �a�ue�nsu� .��zTzqiEtT pus uoi�ESUad�o� �saxE� �ua�::{ojd�uaun �uozsuad . ��uamazz�az �aneaT x�zs `u�-c�s�� t�Csd .Cepzjo�{ �o �ui�sisuo� . „sani�zpp� aoqEl�� o i��z� au� oZ� s�so� •sa3zeq� .zoqsl pzes o� aZqs�iTdds ��sanz�zppe aoqel« �o a.zeqs e��zo.zd aq� apnj�u; TjEus � sa�.z�q� .zoq$Z ptsg •�apunaaau �C�z� a�{� .Cq pam�o�.�ad aq o� x.zor� ay� ui pa�s�ua aq jTsi�s saa:(otdma pz�s �sq; aut� acl� .zo� �C�i� aq� �o saa�oTdu�a jjs pus q�ea uo sa�.z�q� �oqEt ��a.ztp ayy •(�) :�uir�oTT�3 au� 3� �szsuo� Tj��s asu3dxa pus �so� aTqz�iT� •ssalm�r.q .zauoiss tt::;�o� au� pus a�osauuzj� �o a�E�S a�{� anas u� saa��E �s�ua.�a 1�2 ut pu� �a�ss ai�� ded �ou saop �u�iLUZano� �g.zapa3 aq� �Eq� auana aq� ut a�aCo�d �zns .zo3 -taT ��s,z�uo� �Cus� zapun xaoM ac�� 30 . � a�ueutao�iad a�{� o� Ts�uapi�uZ xo �o �no �u;sz�e s�zsT� -�n3r�Ej TZe pu� �Cus �C�d o� saa�3e .za�{�an� �C�i� aqy •ames a�{a :�sd o� saat�e �C�i� aq� '�uana '�L'L(� u� pue uat�� aCoxd pies �o asuadxa zo aso� au� 30 ��Bd ,Cue �Ced o� sjt�3 uoi�ez�s� -uiu�pV n�:��iH Teza�a3 a�� uos�:�z �ue ao3 3I -uoi��rl�7suo� �o sZso� �Tq��tja ay] 3u /S�� o� pa�te�tT aq ITeqs pu� s�so� pa�u�wn�op j�na�a uo p�seq aq TTsqs • , � . ' - � � i (e) �eLr.i3_ for ;rateri.alS, su�?��.�t� �!�}d ��}E.� iL��& �i�ai� �e �?rA��i.ded � so zi�e descr-iprion, unit_> �Ad ia��t {�;3.�>�=�: a�c �uc��i�d �.� �l�e � . __ �.. ..__ _ . - � _., _ } �.}�,;uiEe, If r�aterials oi- §u�{�iias ��e {:li�sha��d ��A�a a� c�utsz�ie i &nurc�, a copy of that i}}�8;-�� i:aujd i�e �u�iudcd; . (f) T}�e invoices shall ii�cl:��i� ��0� @� ��;�?iE ��}a�g�§ a�piisal�3� � . � to tl�e �roj�cC so that tl��: ��o��a &�}a��. aE €�d��ai �a� ��t� �artiEipaeion can be a,j>i��d L� �}�� €g��i �g§�s; : � No pa}�:�-t1t shall. be due until �� s@�€?� ��§ �� ?�� approved bu �ui} ..:;��rized representat}�,�§ �� i}� �@=a-�i�&&�estQ�; � --. ----- _ - i ��.�a::;mi��ion�:r �cill trans;�i� ��Q�.s�� :;�itt.�d ��: ��i� ei�� @� ; services ��€o�n�d vr�d�r the terms of ti}�§ �g��R� �@ �� z"3� Administra��s:�, #�?e�a��i-��nt c�£ Transport��@�} €�� d��- ��?�iu�&��?��; ��Q� � receipt o,f f��erai funds by �he CoMmis�� @€ §$�� s�&� �� @�e� taill malce ��t�i�� Q ti�e Git,*. ; - - . - � - 5 - . , ��i$�'z E,. .,,:.. �.:�:D DOCL?f�r;�: �#?� ��r3��epe� �i}aii� �� i� : _ E=P7_ :_ Or ;;�..�: times cicr��x� t��is a��'�e.�nt, �nd for tl3��e �� i�?�§ �� e �� € ��}}�i pa}Tment o�= ��ai fi�:ds Lo the State {ti��i� �g§��s� �@ ��!� ��@�e€�: �� @��`� proper fa�_�.i��e� f��' i�as�ectioF� of tl�� {;@��, �}��E�� a�� §{}�� ai� ��?es have acc�� 1a� �?;ex:ises, to ail bo��; ��@�� @�}=z°g��9��Qa6e3 �{}��}}�t�o<;� receipCs� uquEli��s, ;�e.:�randa af ever} ��s�i�?��u �3��?3.u��}� �@ :��}a ��}@�j` hercunder; ��}�' �'�ds:.ral i?i�;i:�;ay Adnini�fi��t�.�a �}�aii i��z-b ��}� &�r;e =��i}� @€ inspectio� a� a�ti��-;�e� t?��. Co:-.:n:issio��e� }}��: - 6 - • ��;F(�I.i�S. �'he (;it} sha1Z. nai}�Ea�ri at} ad�i�;=3�� a��#,�u}?��}� ��s��r} �� all costs };ac��;�r��ci i:1 cc;n�:ction witlt ��;� �u#�3��t ��f �ia}� a��-?�:}--�� $?�� '��'t: i;i�; � � shall produce for sxaminati�n books of account, bills, invoices and other � voucliers, or certified cupies thereof if originals be lost, at such reasonable time and place as raay be desig,nated by the Federal Highway Adr.iinistration, or by the Commissicner or his duly authorized representatives and shall permit ' extracts and copiss thereof to be raade. - 7 - COMPLIANCE S�ITFi LAT1S. The City shall co�ply with all Federal, State and local laws, together with all ordinances and regulations applicable to the work. - 8 - SUI3LETTZi�G. The services of the City to be performed hereunder sha11 not be assigned, sublet or transferred unless written authority to do so is gzanted Uy the Commissioner. This written consent shall in no way reZieve the Czty from its primary responsibility for performance of the work. It is undersiood that materials testing nay be performed by an independent testing laboratory under contract taith the City. - 9 - STATT �i�fPT.OYEES. The City shall not engage, on a full or parttime or other basis during the period of this agreement, any professional or technical personnel who are or have been at any time during the period of this agree�ent in tt�e employ of the State, except regularly retired employees, without written consent nf .the S�a�e. - 10 - CITY Ei�iPLOYEES. E1ny and alI employees of the City or other persons wh�le engaged in the per£ormance of any work or services required by the City under this a�;reement shall not be considered employees of the State, and any and all claims that may or Mip,ht arise under the 4Jorl:er's Compensation Act Page No. 6 . ' � 1 ��"�r of �Sinnesota on hehalf of sa�d employces or other persons while so engabed, and any and al_1 claims made by aczy third party as a consequence of any act or omission on the part of tlie City's emrloyees or ather employees or other persons cahile so Fngaged on any of the e,•ork or services to be rendered shall in no way be the obligation or respoilsibi.lity of ttie State. � - 11 - � LIMITATIO?�S OF LS��d. Al1 provisions of this agreement shall be � subject to limitations provided in the State of �iinnesota and Federal Laws. : � - 12 - - � NOI�TDISCP.IP•1INATIO\ I:EGULATIO�:S. During the performance of this agreement, the City, itself, its assignees and successo�s in interest agrees ' • to comply with Title VI of thz Civil Rights Act of 1964, as amended. Ac- cordingly, 49 Code of Federal Regulations (CFR) 21 throuoh ��en�ix H and 23 CFR 710.405 (b) are made a, part hereof by reference with the same force and effect as though fully set forth herein. - 13 - , � IP1PL]'shiLNT�TION OF CLEAN AIR ACT AND FEDERAL [dATER POLI.UTION C0�ITROL ACT: The Cit}� stipulates Chat any facility to be utiliced in performance unJer or to benefit from this agreement is not listed on the• Environmental 1'rotection A�;ency (1:PA) List of Violating Facil.ities issued pursuant to the requi'rements of the Clean Air Act, as amended, and the Federal �dater Pollution Conrroi Acr, as amended. T�ie Ci t� further agrees to camply caitli all of tlie requiremeuts of � section 114 oi the' Clear Ai.r Act and section 303 of tlie Federal �Jater. Pollution . Control. AcC, aud all rcgul.ations and �;uidelines issued tfiereunder. . Fa�e t�o. 7 . � � r, - ' � � The City stipulates that as a 'condition of fedexal aid piirsuant to this agreement it' shall_ notify the Commissioner of the receipt of any ad�*ice indicating that a f.acilily to be utilized ixz performance under or to benefit from this agreement is undcr consideration to be listed oiz the F,PA List of Violating Facilities. � � - 14 - . CONSTFUCTION OF PP.OJECT. Letting of the project and payment for the project construction sha11 be under an ageilc3� agree��ent entered into by the City and the Commissioner for that purpose and in force at the time of the opening of bids for the project. �- - 15 - APPROVAL: Before this agreement shaZl become binding and effective, it shall be approved by resolution of the City Covncil and shall also receive . the approval of such s�t�te officers as the law may provide in adciit.ion to the . Commissioner of Transportation. . ' - 16 - ACCF.PTANCE: That the Commissioner accepts this said appointment as Agent of the City and �grees to act in accordance herewith. I'.i€;e No. � C I TY OF ST. PRtlL �� Di rector, Pub1 i c ldorks Mayor � '� APPROVED AS TO FORt4 � Assistant City Attorney Director, Finance � �1anageme�t Services� Approved as to form and execution Qate - Spec. Asst. Attorney �eneral Date - Gommissioner of Trans�ortation � RECOt�h1Er1QED FOR APPROVAL: - Date - Director, Office of State Aid Pac�n t�la. y