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274670 WHITE - CITV CLERK �� PINK - F�NANCE G I TY OF SA I NT PA U L Council CANARV - DEPARTMENT File NO. BLUE - MAVOR C uncil Resolution : � - Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, that upon recommendation of the Mayor and pursuant to Section 10 .07 .4 of the Chater of the City of Saint Paul, there is hereby transferred the following in the 1980 budget: From: General Government Accounts Contingent Reserve - General 09060-536-000 Transfer or Contribution to Budget Fund $12 ,147 Operation and Maintenance Finance and Management Services Division of Purchasing 01250-299-000 Other Misc Services 10 ,005 Total $22,152 To: Operation and Maintenance Department of Human Ric�hts 00150-111-000 Salaries '$22 ,152 Appr ved as to ng: Approved: � , �� ,��-- D r. , Dept of nance & Mgmt Servi s �B get D�. ector �� %.��o COUNCILMEN Yeas �cMAHON Nays Requested by Department of: �� [n Favor Hozza Hunt L,evine __ Against BY — Maddox Showalter Tedesco �g8q Form Approved b it Attor ey Adopted by Council: Date --�� Certified � -s b Cou .'1 Se ta BY By Ap o by ;�lavor: D e _ ' 1980 App ve by Mayor for b ssion to Council BY – — B . pl��St�E� APR 1 2 198 � ' • . . �.•• ''1� {.� ' � �Y �� `'"�,�.,. CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM February 29, 1980 TO: PETER HAMES FR: RICHARD SCHROEDER RE: STAFFING NEEDS IN THE HUMAN RIGHTS DIVISION In response to your request, we reviewed the current workload in the Human Rights Division.. Our basic approach was to up- date the workload data that was developed during an earlier review of that Division' s operations. A report showing the results of that review was distributed on December 18 , 1978, and a copy is attached for your ready reference. As part of the current review, we asked the Director of the Human Rights Division to respond to the four recommendations that were included on page three of the prior report. Those responses as well as additional information are included in his memorandum dated February 27, 1980, which is also attached. The workload data shown in several attache� tables indicates a sharp increase in the number of complaints that are being processed in the Human Rights Division. The backlog of cases has grown from 73 at the time of our last review to 128 at the present time. It is our opinion that the Human Rights Division cannot conduct the type of thorough and comprehensive contract compliance program that is required to meet Federal requirements, in- cluding on-site inspections, without an increase in its present staff. Therefore, we recommend increasing the number of employees assigned to that unit by two persons. This increase will not only help in meeting requirements of Federal programs but will also complement other efforts to strengthen our affirmative action programs. RES:kh ��-, . � . � �:.�9'�,`� .,,,�� '^�,,,�� CITY OF SAINT PAUL INTERDEPARTMENTAL MEMORANDUM � � � � ► * r, :r ;,,, ,� _ , FE� � ~ . � ;'� T0: Richard Schroe er � ,� � ?198p ' R s OFFI� FROM: Don Lewis DATE: February 27, 1980 SUBJECT: New Auditing of Human Rights Activities Relating to Contract Compliance l . Responses to four recomriendations on page 3 (1 ) Arrangement has been made with the State Department of Human RTghts to handle conflict-of-interest cases. (2) Although application has been made to obtain grant from the EEOC, and this Department has been declared an eligible 706 agency, no action has been taken by the EEOC on our appli- cation. (3) The "Rapid Charge Process" has been used quite regularly by this department. This has led to the settlement of many com- plaints in an informal way. Formal corrq�laints have been re- solved in this manner, whenever possible, i .e. , whenever the Respondent in a case agrees. (4) An Intergovernmental Corr�liance Institute was established on September 12, 1979 to develop uniform contract compliance forms and procedures and to exchange information. The Institute is composed of representatives from the Departments of Human Rights of the State of Minnesota, Minneapolis, St. Paul , and the Federal Office of Contract Compliance in Minnesota. In addition to regular monthly meetings, the Institute has or- ganized several seminars for contract compliance investigators. 2. See Attachments 2, 3 and 7. 3. See Attachment 8. 4. In 1979, this department referred 6 conflict-of-interest cases to the State. To date, none of these cases have been completed by the State. As the exchange rate was 6 to 105 in favor of the State, there was no saving for the City. �� , , r �� Richard Schroeder - 2 - February 27, 1980 5. In 1979, 105 cases were received from the State. Since they were formal , valid complaints, they were processed in the same manner as city cases. As State Statute 363.115 stipulates that: "Upon referral by the Com�nissioner, the local comnission shall make a report, make recommendations to the commissioner and take other appropriate action within the scope of its powers." this department cannot make a report or recommendation without in- vestigating the char�. 6. Thirty four contract compliance cases were investigated in 1979. Although action was taken to enjoin 6 firrt�s, only one was declared ineligible to bid on future contracts, one was beyond the scope of enforcement as it was the sole supplier of a commodity needed by the City, while the other 4 came into compliance. It should be noted that about 2,500 survey forms were sent to con- tractors in July, and that considerable time was spent in recording the returned forms, reviewing and analyzing the data, and keeping contractors in compliance. Since there are more forms which should be monitored and which are not being investigated due to lack of staff, little could be done in the meantime. DL/ey � � � qTT�G�MFr�7 �,� - - ' � COMPLA I NT CASE Lf?AD 197? _ ?g7g � � TOTAL CatiPL�Il�TS FOR�•;k! CCi•1?l.AI;ITS IfiFO�,;;�� CQ,tFL�'iIi�TS • YFA2 r P�RCEfdTA�� ._.- P�RCi��d�"F�GE � P��Ctt1T!',G� . . I'.U�f3ER OF CHAPIGE t;U►•13ER OF CF�af{�L �;U.•13�R -OF CN�,'�6� •1972 271 . � 11�; -- 15� � __ . l 973 TS6 —27.7 � 1 os —7.s . . 91 . _�2.0- 1974 393 +103.0 l 58 -�50.5 240 fZ 63.7 197� 257 —35.� � l88 ' +�g_g �g i 73.2 1975 610 +I37.3 137 --27.1 �73 .�8�.� . � 1977 863 -�41 .5 �113 � —13.5 � �� ' �57.5 1978 985 +14 .1 139 +17. 8 846 +13.'6 1979 1,249 +26. 8 194 +39 . 6 1,055 +2� . 7 ' .. . .. .. .I...� - . . . _N= . . _��.+� i . . . � _ BREAKDO�tN OF FORMAl. COt�1PLAINTS P,ECEIVED BY tHE CI7Y IN 1979 B�' CATEGORY CATEGORY NUi96ER PERCENTAGE �� TOTAC.. F�LEp . i94 � 100.0 . Fr�iPi.Oyt�ENT - • 142 73.� � NOUSING � 16 8.3 � � EDi1C�1TI0P� � 1 p.5 i PUBLIC ACCOMMADATI4�IS 2g � � 14.9 � PUBLIC SERVICES 6 3.� � a � r �, ' • ' I I ��I!�� I �L r � .�. V� � � � :f:. O U N k 1 c3 N � N :C � U Q.S N cd .-i _ •� a=1 � � �/ i� •.'� � � � � � '� . , � • .-� - 111 � •�. . -- � � � • 1 � . • : . i`? ` ' � 1�- �� . n, � '. tp� Y.r. � . .,,,� „� � . .Y. � o s- o � � DN � i� M II+t : � , 0 . :� ' . .. � � � •, � • a+� � I � . . - � - .�p� . � . • ' � I 1 � . �•� '.r`. F � ./ . �. (� ' _ -� ; .T — ., _.� .% � - a. � r j w x --� { �' Ft�." ,�► . t� - . � � 1 R- � C,�j �'� .�.� .� � . ,. V � ` . X �,-,t !S c � •�. O � � •� � H �� i W �-'`- i �. � �1.tJ v � ` 0 � �Q �- � •�• a a..�,J � 0 •, �� - 1..� � � o �• M . p _ _ � \ o � A_t�.. w� � �� c� , �p � =� �tJ � . • � 6a � � � `t�' �, � • ty �+ .�+ � ° , t • � . � . �:��t?3€!t�: Ot� f.�6�:�t..:�.C��.-y-L`3 ' I . . � . A�T��fl MF/i -f' - 3 . F0�2MAL COMPLAIN`I'S CASES CLOSED � SAINT PAUL NUMAN RIGNTS DIVISION , � . .1973 1974 1975 1976 1977 � 1978 � �979 January 8 13 2Q 13 ? � 12 FebYuary 7 6 13 9 16 � ]7 - March 10 13 16 20 9 6 9 April 9 11 13 16 17 5 � � I�ay � 8 5 13 6, 12 11 . 8 June 13 13 15 12 12 3 - 9 July 3 8 6 12 12 10 ° 16 Augus� 9 12 19 11 9 10 )j �'° Septernber . 5� 3i 22 7 10 11 ` 11 Oc:obe�c 8 8 24 10 6 5 16 November 4 � 25 13 g 1p 21 December 5 10 • 13 � � 2 • , 6 15 � 30 . Total . 74 131 185 � 142 - 123 lp9 167 . , � . . Initial xecords: 2-2-73 ' i � . � i . . . ; . , , . _ i ' ' �TTAc }-` �IENT 7� 1 . �� Investigations completed in 1979 on both City and State cases Sharon Taylor: ful l ti me 34 Alan Pritz: new hire, trainee, February 27 Linda Dahlen: new hi re - September 12 Micheal Rosemond: new hire, trainee - late August 6 Jacqueline Cooper: part-time; took new position 19 Gayle Di xon : Apri 1 to November, qui t 29 Elizabeth Nobza: trainee, Jan. to April , quit 12 Linda Delman : January - June, quit ZO Bev l�lickstrom: incidentals , settlements , is supervisor 6 Total cases completed . 165 . ��rq��ME�T � �'°. . s � t N �. � � � � � `� � � � � s � � � � � � v � � .� � � Q � � f � � �- � � � � � ' �� ' r � � u�s- � Q ,, 1 � Q � I ( y A!' � � I `'` r �� o � 1 � � U � �� ` � ,`�� . o � A q° � > . � � w �„ � S I Y� �° . � I U �° � I � O� `� I � � � � s � � � I � � 7 I � o � � LL � � � i �z � � � i� '� Lt-- t�l� W �3 � � � a �� p � A � � r � � F � � � � n '"C � p � � F —G v �S � H . „ � � � �� ._..�....._._ ____. _.._.�__._.o._._ ....___. _ _. __._..._ _._ __--- -- __ ._; �- - -� --- - �_,, . , �_ . `��M��' CIT�' OF S1�I\'T �.�1I.;L .�; • .�� n � OFFICE OF T�3� 1I�1YQR r . !i;iiif i�ii! �t -z.• 347 CITY FLLI,L GEU}tC;P; I..�TI?IE1� SAIL\'T PAL'L,�II\�TF.SOT1 55I0° DLAYOR (FS12) 8fl8--�3�3 � December 18 , 1978 ME�iO TO: Finance, Personnel & Management Services Committee - Ruby Hunt, Chairwoman David Hozza, Councilman Rosalie Butler, Councilwoman ' FROM: Peter Ham� SUBJECT: Study of Human Rights Department � Attached is a report on our study of the Human Rights Department. The report includes several recommendations for consideration by your committee. �- PH:lmp cc: Councilman Leonard Levine Councilman Ronald Maddox � ' Councilman Victor Tedesco Councilwoman Joanne Showalter � N ' �":rvy . . . � . �.�i�1"1� •� . .. i , ' ` �, ��j . CITY OF SAINT PAUL INTERDEPARTMEN7AL MEMORANDUM December 15, 1978 MEMO TO: Peter Hames � .• � FROM: Richard Schroeder � ". SUBJECT: Study of Department of Human Rights � . � � In response to your letter o .f. November 14, 1978, a study has been made of. the operations of th� Department o f Human Rights. The study focused primarily on workload and related staffing and on the extent of duplication� of effort with the Minnesota Department ot Human Rights. � Participants in the study were Phil Byrne, Deputy City Attorney; - - Ed Vizard from the Personnel office; and Ron Kline and Dick Schroeder � from the Budget Section. We reviewed the current workload, staffing patterns and statutes affecting the operations of the departmznt. We also vis�ted the Minneapolis and Minnesota Departments of � � Human Rights �and had discussions with the directors of those ' . departments. . Much of the preliminary work on the workload and staffing elements � of the study had been accomplished about a year ago during a review o� the Saint Paul Department of Human .Rights by represen�tatives of the Personnel Office and Budget Section. A copy of the report on that study is attached. Our current study which was confined basically to complain� processing indicates that the overall work- load �ias remained relatively stable. A decrease in formal complaints offset an increase in informal complaints. Several tabl.es and � graphs illustrating the trend in workload are attached. They . demonstrate that complaint processing is on a relatively current basis with a total of 73 active cases, only 10 of which have been in process for more than a year. By contrast, Minneapolis has 180 cases that have been in process for that length of time, and the state has a backlog of 1,600 cases, the equivalent of one and one-half year's work for that agency. � The reason for limiting our cvorkload analysis to com�laint process- � - ing is because activity in the other t�vo functions of the department, contract compliance and affirmative action� has been at a reduced level due to position vacancies. Much more can be accomplished by the department in those areas after approval is given for filling the vacancies, and we recommend the Director establish a system of . pri.orities that will give more emphasis to those functions regardless of staffing levels. -� .. . . p .. - �l �� G � Peter Hames -2- December 15, 1978 We drafted a proposed organization chart based on our review of the functions of the department. Although it retains the I978 budget complement of 14 FTE's, the structure places greater_ emphasis on line activities and less on staff activities than formerly had been the case. The proposed organization chart is a].so attached. Based on our review of the operation of the Human Rights Department, we recommend that the sum of $99,945,'which is in the 1979 con�kingency reserve, be made available to assist in the financing of this " department' s operations during 1979 . Some adjustments in financing - requirements may occur as changes in classifications and. grade levels are made to establish the proposed organization. The question of duplication with the state agency proved to be a complex issue. A complaint within Saint Paul can be filed with either the city or state agency. It has been the practice that the agency receiving the complaint would conduct the investigation and take whatever enforcement actions were requ�rerl. On November 21, 1978, William L. Wilson, the Commissioner of the State Department of Human Rights, notified the city agency that the Commissione� ,would begin referring�,all cases a�ising out of the �. _ ._. .City of Saint Paul to the City u n d e .r Minnesota Statute � 363.115 which provides in part: . , - � " "The cammissioner . . . may refer a matter � � involving discrimination . . to a local commission ; for study and report. . � � Upon referral by the commissioner, the local commission shall make a report and take � other appropriate action within the scope of its powers.° � No standards or specifics as to the nature and scope of the study, report, recommendations or othex actions, are spelled out in the statute: There appears to be wide discretion available to the local commission in determining what specific actions should be taken� which could range from �relatively cursory study and comments to complete handling of the case. � There is similarly a statutory provision which provides that a _ " . . . local commission may refer a matter under its jurisdiction to the commissioner. " Minnesota Statute � 363.116. It is not clear whether the state has the po�oer to refuse -such referrals, and if accepted, what type of action must be taken by the state. We recommend that the Saint Paul Human Rights Department exercise its statutory authority to refer all cases involving charges of dis- crimination brought against city departments to the State, or Peter Hames -3- December 15, 1978 simply adv3se such complainants to file with the state. This will result in substantial saving in the costs of hiring private � attorneys to represent the City Human Rights Department in such cases. � Some concern has been expressed over the size of the state backlog- and whether that would result in the City actually losing more on backpay awards than it now pays out in attorney fees. j�Thile this is speculative, it appears that the reverse would be true in that the legal procedures imposed on the city by state lai� and ordinance are significantly more time-consuming than those required of the State Human Rights Department. It is likely that in most� cases the City will be far better off in the event of a loss if the charges are initi.ally filed with or referred to the state_ There is no �statutory authority to permit either th� State or the City to collect any of the costs or expenses of such referrals. � The number of referrals from the State to the City are expected to be about 120 cases a year; those from the City to the State are expected to be abaut 15. It is difficult at this time to determine the effect that r�ferrals b�tween the two agencies will have on the _ workload of..,the Saint Paul department. We recommend �.hat no changes � be made in the size of the department's staff because of the new referral procedures and that the Director prepare a report after several months' experience with the new system showing its effect on workload. We also recommend that the Director take the following actions: � l. Arrange with the state agency for that agency to handle complaints , against city departments. 2. Investigate the possibility of ,obtaining a grant from the Equal Employment Opportunity Commission. Both the State and Minneapoli.s agen�ies have such grants. Minneapolis obtains about $70,000 a year from this source: 3. Determine whether either the "Rapid Charge Process" used by Minneapolis or the State program involving conciliation efforts during the initial stages of complaint processing could be used to improve complaint processing in Saint Paul. 4. Work with the State and Minneapolis agencies to develop uniform contract compliance forms and procedures and to develop a formal . program for exchange of information involving contract compliance. * * * �,, , _ _ _ _. . . , .. _ _ . . __ ____ _ __.._..._ , _ ._ ..� _.._ .. ---=_.�_,.p�_.....�_,.......�.�......._..�..,,y.�_.�,..__....�s�_......��...__._......�.�w._.._� �.__ _----_. - - _.._,�. - .,.__ � .�, r . . _,,.-: _�� . � � � _�-_i Ti�c}�M��►T- ---I___ ., � . �-��- -.-- • - P Q�c-' ► - - - --_ t��J�� • G x x x a�, S �. _ t�� ;\_ ;�_.� _�=� .� I\�' ��-1 L• 7� . �-_� , .,-=:=:'•:=•.t -� � OFXTCt: O1' T'II]j :I,:1.�i OI: ''=�\\» _`s'-.�:`'t s.lrij • -. �-� �j;- ' ' 3-II Gx"1'Y x[.l l.i. • • � .r`Y'� �`'°'•`� S.1I\T p#tiI, �IIX:�2iS01'.1 ::�.�103 '6�_,`:_._-=" (ts�j =D8—•i33� _ GEO�.ccr_ I�szr�cr:tc . � ' ' • �:.��uY . _ . . ._ January 6, 1978 . . . � io. Peter G_ Han�s . Fr: P.ici►ard E_ SchroecTar � � � . � F.e: StL*:LT:►3ry Fepoxt on Study of Hur,can Riqhts Division . . . � , . . . . In respo;cse to youx�reqiest, the Budgz� Section hzs conducted a study to d�termine whe�her additional personn�I are nee8ed in the Divi.sion ot Hu�-�an Rights to z�Yet the�•Xncreased xesnonsibi7.ities th�t beca�;z effecta.ve January I, 1978, zn the contract co��7.iance progr�_ Our study included a x�eview of tlze present aperations �n that D:ivi.sion as � we22 as �n effort to deteruine the workload associated Vrith the� change in the contract . . compliance prograFa .a�c2 accoxdingly follotaed standard practices and teehniquzs that are cu_stonarily used iri job analysxs and t,rork studies_ An outline of the �process �hat was .. fol2os�,red i.s attached: The various ch�rts, forms,. and narrativa ma�er�a1,l�.sted xn that ou�line are ava�lable for.your revie�3 if desi�red. � . . . . - ; . $aSE�'CZ Ori OUr St.U.CZyi W@ recor�caand the c"iC��t]�O� Of a Contract Compliance Sj7ZGj_al,Z$� tp the staff o� the Human Rights Division. The pr.imary factors that contributed to this . �cecor.��ndation include: � _ _ . • - . - ' � . . 1) �:eetinq the new xespQnsi.bilities �iII rec,�tu,re a fu11-tir.�P er,r��oyee V�ith specialized � � skills t,ino can exezcise those ski.Ils wzth a high Zevel o� coripetence, tact, and : initiative_ The, central responszbi.Iity for contract compliance should be foctzsed on one porson, since the complexity of this task pzecludes the possibility of absorning the addztional. �;ork2oac3 bIr assi.gning segnents of fih�s function in piecemeal - fash�on amdng present er.►ol.oyees in the Human Rights Division and o�hex� Ci.ty operatinq units_ . � 2) Although our rev-iew indicates' th° possibility of some ir,:nrovem�n�s.in current operations, the savings in saork hours that might b� reaZized �:oulcl no� be suf£icieZt to n:=�t th� worI:load associated Frith the new resoonsibilities. One raeans oi accom�-- � lis'r�ing savings in work hours related to current opzrations involves changing the prese:it prac�ice vF xevi.ewing aZl firr.�s for affirnative action co:npliance that submit bids on City contracts to revie►,rircg only thoss firr,►s thak are ac•:arc3ed con�racfis_ Tnis change is consistent t��xth instructions in tht reccntl y published Rules Gaverning A�firnative Rtquirements in. �noloyment_ Another and rather substantial s�vings i.s Gn�icipated when the personnel segce�;�t o� the ne.: payroll/p�>rsonnel dafia Froc�ssin� sys�en becomes operatiana2_ bata that will then b� reacli].y avazl�zble fror.i the cor,►�uter in print-out form should reduce in a significant tJay the �aborious, m�nual koxr_ t�!at is no.� xeq�ixed to �re�are reports on a�Firn�ti�� a,;�io�_ 3) It is our understandzng that consideration is b�inc; c�iven to asszaniz��Y +�,v ��..,,......� . �'-�--�---�.}'/�-i-��--�:_•_._------- - - � ' _ , P� GC Z. . . °'- • Peter G_ flzcnzs Paqe 2 J�enuary 6, I978 who is wor;:ing on programs for the handicuoped to the F:um.an Riqhts Division. 7Cf . thi.s is the case, it appears possible that the additzor_al resourc�s that will be available in that Division could assist�him in m?eting his responszbilities, an1 he, in turn, mray be able to assi.st the other employees in mdetzng son� of the increased xesponsibilities associated with the contract co�:.?Iiance proc�raTa. _ • � The addition of the Contract Compliance Soecialist S.s seen as tfie first step in the •� •develop:.tent of �an effec-�ive contrac� co^�Ii�nc� progra��_ As e;_p�rience is acqui.red an:� zs tn� t•:or�_Io�u becou��s m�re qua�tifiable, a brief up�ate of this s�uc;y s'rtou?d b° i�ade_ The effect of the several changes nentioned earlier can then be detErmined, and a necision can be nade on ��hether additional staffing is xequixed, _ . � , . . The arr�r_g��►ents that �rere made to� have .Dana Young and Ed Vizard assist us in this study are appreciated_ Dana's review and abstracts of the cori�lex statutes, ordinances, and xegulatio�s 4ffec�ing the aetivzties of the Ftu*_nan Rights Division helped us gain ' valuable insights and s�rved as a guide. in set�ing'up a fra:ne�•sozk for fi.he study_ £d's � 2engthy and varied exaerience in job analysis and general personnel t:ork contributed in a szgnificant way to streng'thening the analytical techniques that �•�ere ap�Iiecl during the course of th�s stuay. � . fian I�line �ias assigned the principa2 xesponsibility in th� Budg�t S�ction for con�I�cting - �this stecly. If additional info�ation �.s need_d, it se�ms la.I;e1y tha� h� can �;akc it • �vailabl.e fro:.i the det�,iled �nalyses ��hich server2 as the basis far this sw-�ry report_ ��f l�11� .. _... � . ' . .. . �._ . _ . .- . �• . L. � � . . . . . - - . . '� . " . .. - . , - ' . . . . � � ._ .... • � . . . . ' � . .� � . • . ' ' . . � . . ` �4� 7A��t��'t-�t_,_ _�___ : .._..�. . , � . • }IISTORY OF' COi�1pLAINT CASE LOAD ' • i I 1972 — 1977 � � i � - 70TAL CO�iPl.AINTS FORr•tAL COr�1PLAic�ITS �PaFQR,��1�1. COt�PL�►i��TS � YEAR � PERCEPJTAGE PERCEPITAGE PEP.Cti�TAGE NUP•iBER OF CHA��GE �tUt-iBER OF CHAf1GE P1Ui�iBER �4F CFlANGE 1972 27l -- 114 -- 157 -- 1973 T96 —27.7 105 . —7.9 91 —42.0 1974 393 +iO3.0 158 +50.5 240 f163.7 ! 1975 257 —35.4 188 +18.9 69 —li .2 1976 610 +137.3 137 —27.1 473 t585.5 i I977 863 , +4i .5 ]18 —13.8 745 � +57.5 _ _ �REAKDOt�1N OF FOR�IAL COMPLAIP�TS FItED IP1 1977 SY CATEGORY e, CATEGORY p1UMBER PERCENi'AGE � TOTAL FILED 118 100 :�� E�4PLOYMEVT 92 78 � , EDUCATIO� � � HOUSING i7 � 14.4 PUBLiC ACCOr�iMODATIONS 4 3.4 _ PUBIIC SERViCES 4 3.4 OTHER 0 0 ! � - � i . � � � , . _ _:.�.� . '.:- : . .. A-%�A��y.�-__ I � � PA�t,3 • Study ot Human Rights Department Activities ' Y. Discuss process with departrnent direcfior and staff. � - II. Collect current documentation � �. Organization and staffing charts. � � � B. Job descriptions, includinq federal survey. C. Statutes, ordinances, £ederal regulations, etc. D. Activity reports. � , � i II=. Analyze current operations '. A. Apply system analysis procedures I. Task lists • . 2. Procedure flow charts 3. Work distributi.on charts - . 4. Volume, tiiae, and cost data 5. Samples of forms and records. . B. Determine relationship to federal, state and o�her local agencies. � ~ C. Review results with director and staff: � IV. Determine need far additiona� personnel + A. Nature and quanfiity of addztional workload � � B. Appl�..system analysis "� � , C. Staffing needs and related costs. V. Recommendations . • , . . . Rovember 28, 1977 O;�IBS � - . ��:_ � , /� / f�GN��'-- ___3...__ ._ . . �� FORMAL COUiPLAINTS CASES CLOSED SAINT PAUL HUMAN RIGHTS DIVISION 1973 1974 1975 1976 1977 1978� Total January �8 13 . 20 13 7 ; : 61 February � 7 6 . I3 9 16 . 51 Nlarch 1Q 13 16 20 9 6 ` 74 April 9 11 13 16 17 • 5 71 j�taY 8 5 13 6 12 11 55 - June 13 13 15 . I2 12 3 68 July 3 8 6 12 12 10 - 51 August 9 12 19 11 9 10 70 September 5 31 22 ? 10 � 11 �86 Oc�ober 8 8 24 . 10 6 5 61 November 4 5 25 13 8 10 65 December 5 10 � 13 2 6 � .36 Total ?4 131 185 142 123 94 � 74� Initial records: 2-2-73 »�� Q � � ��M_��_7 �_---_-.-. � TIt12 TO PROCESS FOR:•1�'�L COh.PI,AIL3TS SATi3T P�LUL FitJi�i��1 RTCHTS DIVISI0:1 - 1973 - 1978 _hlUMC3C-R .OF GAs�s __ Wee3cs 1973 1974 1975 1976 1977 1978 Total � __ � --- 1 5 3 8 6 2� � 1 9, � 6 . 2 10 3 1 31 2 5 4 5 7 4 1 26 •; - 3 4 4 1 6 9 ' 2 26 4 5 6 6 9 8 2 36 5 10 6 �1 �0 � 11 4 52 ' �6 7 6 5 13 3 5 3a 7 7 11 4 9 8 4 43 � 8 3 6 7 5 8 10 39 � • 9 4 9 8 7 . 7 3� , 38 7n 4 10 8 9 6 5 42 11 3 3 7 3 7 � ��'�'b � 12 3 19* 5 1 4 2 • 34 � 13 -- • 4 5 1 4 7 21 l�} � 2 6 6 5 4 . � 3 26 15 "'- 1� 13 2 -- 3 19 1? 1 3 . 3 6 1 3 17 18 3 3 11 1 3 � 5 26 � • 19 �1 4 5 3 2 3 18 • 20 1 2 4 2 ]. 5 15 -- I 2 S • 22 .- 3 " 4 1 1 1 10 23 . '°' 4 3 -- � 3 . 10 2�, .. ... __ 3 3 �. __ -- y . g t� _.�.. , 25 --• 2 2 1 3 I 9 -- 2 7 27 . -- � -- 2 -- • -- 1 � 3 . 28 -- -- i. � i � . �' io : 29 -- 1 . 1 -- -- -- 2 30 -- � -- -- -- Z -- 1 � 31 -- -- 9 .2 -- -- 12 - 32 -- -- 4 1 -- -- 5 • 33 -- 1 5 2 1 -- � 9 . 34 -- -- • -- ' 1 -- -- 1 35 -- -- -- -- -- -- -- . 37 -- -- 2 -- . -- -- 2 _ 38 -- -- -- 1 -- -- . 1 39 -- -- 2 2 1 -- � 5 4p -- -- ' 3 2 2 -- 7 . . 2 � 46 ' -- -- 2 1 -- -- 3 _ 50 -- -- -- 1 1 -- 2 . ' S3 -- -- 1 -- 1 -- . 2 57 -- -- 1 1 -- -- 2 . ,�o -- -- -- 1.,, -- -- � 67 -- � -- 1 -- -- -- 1 � 84 -- -- --. 1 -- -- 1 89 -- -- -- 1 -- -- 1 . 112 -- -- -- -- -- 1 1 ! 143 -- -- -- -- 1 -- ' 1 j � 145 -- -- -- -- 1 ° 1 1 Total i � Cases 74 132 185 142 123 94 749 � s ' Averaye 7.3 11.0 16.8 13.7 I3_4 13.4 13.3 *13 of these cases have the same respondent. � � Different charging parties filed at thJ sa�e �' time & the compZaints were closed a� che sa:ne timc. t Initial records 2-2-73 I f . ; , --- �{-1��ct�ti'1 �N_� s� -- , . � . __ �- � � � , , ..,.>� . �ti . ' . �� , _ '�'� . ' f "'�s�'J . : ` ', , • . �;�p . . E�� , � - +� ' vd� � �'�► �I � Z � t �� - Z ►-� .-1 �'1A - .-� � � . � ¢ '' M �� g . �� . i U T d W E#`1�7 • � Q O " � W • �� . ��J � o z -+-' z �� 'L v . I �-� w � . .. ,. � ��' � Y ' , E � o � �� W ,_ � �,.- J Q � c� �� -' . . O n. c� d�t�? � LLl A � � �1�'�'� � : . � ' O � �' r-1 M�"� � � ~ � � = Et�l� � � f-- �- � ty ti'u � � � .-. z � � �� ' ~ Q C1!t�! - N tth t� � � •aw �. :. � �� i� . I � - i � �r�a� � . � w • � � t� {� tah C� � � t�J K� P� � .�. *.if +-a .� • UO�� ___IQ�--�Zf—tn Z �EWuJ � OtL _ . � : � . -- � - . ��-- � __ _ � ��.- ��_� _ .: ---_- - --• �--- � __ � . . , � 4- ... ` , t y+ ,i ` ^r� •' T . ' . . Y/�M - w w T��MS , ...� . �+.r� _ M r� �� w•-• . � � f�'!�t') - � flp .-�.•� � i °� �r� � ,....�. �. � ^ M M � tf ,.a,•� a> � � NN � � ' �^+"' +�ff . 1 � V [� .�.♦ �.. M .. w� � . tti. oz � O v � �� .� U .r♦ ' O �j Ps �� . � � o , . � •�, ., ... u: t, �. � +� ..: _.. , m � . A W � ti " � �. ^ � W _ ¢ '`_ ' � � Q � � ~ ►- � � � u � _ �3 � 'a'r� � � _ c°� _ - M M � _ ,�, '..'_"""' � 1� s. ..�......r.. : .}� .. ....�............ N� � . . .� ` �--• � J ' � o �� a 1 O � � C� � � to n� �oo tir m cy ..� ... �3^t_2wsx t�t�. UC�'�tA....lSM.::1-6) .------- --- -._ __.. _---------' + �� , . . . _��_.�t}G��2�r�=�-_ � __� . , Fit7t'�P1 P,IGtiTS Ii�VESTIGATOP,S' �:OP.Y.LO!1D (January 1 through l;o��errber 24 , 197a) FIELD P,EPRESEiyTATIVtS' 4:OP.Y.IttiG TII-;E: � Sharon Taylor . . . . . . 47 s:ee.ks (�►�r,. 1-F;ov . a", T97S'} � ��:G4uie Ccoper. . . . . . 43 �•:eeks (Jan. 1-�l�v. 24, 1978, less . 4 t:�eeks' si ck 1 eave� -�. ' Geverly btickstrom . . . . 34 v:eeks (Jan. 1-Aug. 25, 1978) Elizabeth F�obza . . . . . 33 t:eeks (Apri1 10-�dov. 24, 1y78} - Linda Delnan . . . . . . � 11 ti�,eeks (Se�t. 11-t.ov. 24, 1970) Total �tumber of tleeks: 168 �•r�eks � t:Ut;CEP, OF FOR,'�tAL COi;PLAIi�lTS: 172 CaseS . i�tit•ti�EP. OF I�tFUPJ�'�AL COi•1FLF►I�3TS: 75Q Cases � ' . • � , - . . ' i�:EEt:lY"'t�l�?;:}:L01�D FC1R EACN FIELD REPRESEi1TATIV�: ` Formal Complaint Cases 1�72 (cases} = 1 .02 Casey � � 1�8 �•:zeks . Informal Complaint Cases 75� (cases = �� - 1bb � ti��eeks 4.46 �ases Combined Cases - 5.�8 Cases � f;Ot�7�1�:Y t.�JP.i:LOAD FOf; EACH FIELD REPRESEtJT{lTIVE: - . - Forr�al Cor,iplaint Cases 1 .Q2 X 52 ��•:eeks)=Se42 Cases ' ' 12 �.r�Ontns� . Informal Comp7aint Cases 4.46 X 52 (i,reeks)=19.33 Cases 12 months � Cor��,i nec� Cases 23.75 Cases � � - i�.B. In addition to the above ti•lorkload. T:•;0 (2) Contract Compl�ance cases . ��ere processed during the sarne period. • , � . ;: :'�° •: i�!��'�'�I�Nr_ S--__ . _ �.�: , , . .. '.i _`�_:. ' _'�.. . . •wv .. _ . . � .. .` ' _.. � � � . �� _ . � . f s � f . _ . "._ . � ' • � . - . . .. M :I � �s .T a: � -/ . � � •j � w ,�,� � '� � � � .� � L . r � v� � j c� a I : c�. .�.� f �s � � � . i �'. � i 1 •. ~ ,t�1.�i �f f � .� � H � � � ..� .. :t _ .. w ,.. r , � �, ' • 7" - il. � , '••' . � y� � �'. � t9 -.� •� t� � V � � '. .�•+ � O � . � i ` �� . ~ '� ` • �t� .-u. � �` . •�'• JC3 �! v �• �•�•�„� ♦ ' _ M t�t.�.1 � ` '� � � , .-+ J J T qQ I '- vv . , � � c� � � � � ' . ♦� � � t • • t • - - � • - � . ��.��li�.11� �1�. �Qw'��l....��'.F"��""� . � . . _� d - _��"7"�r-�-1n�E�T-- �-_:_T..___._. _ , . , � � � . �� d� � Z � , _� � Q o 3 � qcV ~ � v _ � `t� k; �.� . � i ~ ~ � � � � � � i � �C ^� � t �� ' �� ._. _ I � - v � n � ��- , � . � �`i= � - � - �- '` � � , J� � . � � � � � . � � � o� . o � � , � _ : - � �� v � - �LLL � ( '� A � • �O Q ,. .. _. . . . .. --- � Q Q� � : � � �� ' , ' . <.Ji � : � Q � - . . � If� �' , . 4_` . � � � ' _ a i _ • - �� ; .. ' � � i ' � ' . � � - ,j�� -... . �._. . � . i - � � ;- . � � . : - � � � . � c� ; ; .—�' F� . 4 � �"L �, g � � � � � . � . w � � - �� , . Q; c� � ` Q � � , � ��... k1: u, "'� � tt* s . � • x Q h � . CL �- LL.�'•� . _. __�. ,�. .w.. .__ ..�. � �'�� G�� -��--Y=-'� � P��E � :��:�.::�., CITY OF SA{NT PAUL � . ��` � '= OFFICE OF THE CITY ATTORNEY �� ` : �iii�tii�L �5 SUZANNE E. FLINSCH, CITY ATTORNEY n„„�;o,,�'`¢ � 647 City Hall,Saint Paul,Minnesota 55102 GEQRGE LATlMER 612-298-5121 MAYOR M E M 0 R A N D U M � ,pf : . �� . ��*�� T0: Donald Lewis, Director d� `�G` ��, � Department of Human Rights �� j i' �'�► � ��` �� . FROM: Edward P. Starr � ,�0� � Assistant City Attorney ,� DATE: November 9, 1978 . �+ RE: Citizen's Budget Review Committee RecommendaEion . The recommendations by the City of Saint Paul Citizen' s Budget Review Committee relative to the Department of Human Rights raise certain legal ramifications. The recommendation simply stated is that the State of Minnesota reimburse the City for expenses incurred in the handling of all cases in which there ... � :_ . is concurrent jurisdiction between 'the City Department of Human Rights and the State Department of Human Rights. The suggestion that the City Department of Human Rights accept exclusive jurisdiction of such cases contradicts MSA 363.116 �..which gives the compl.aining party the option as to which ageztcy to deal with. The statute referred to provides as � follows: . � . "The charging party has the option of filing a ' charge �ither with a local commission or the , department. The exercise of such choice in filing a charge with one agency shall preclude the option� of -,filing the same charge with the other agency. � At �the time a charge comes to the attention of a local agency, the agency or its representatives shall inform the charging party of this option, r� Takin• •that o tion awa from the com lainin r g p y p g pa ty would require legislative amendment of the above-referred to statutory provision. It is also true that the State Department of Human Rights has the authority to make grants in aid to local agencies as provided in MSA 363.05, St�.bd. 1{22) . However, this authority to make grants in aid is contingent as can be seen by the following language: �'TT'�G��'?��T_._----�a r �,+_ �•"' � � . . �I}�E z . . . � � ^ �� ` "The commissioner shall formulate policies to effectuate the purposes of this chapter and shall: � make grants in aid to the extent that appropriations are made available for such purpose in aid of carrying � � out his duties and responsibilities, but no grant in . aid shall be made without first obtaining the advice � - . and consent of the board;" � � : Thus, unless an assurance of funding exists, it is conceivable that the State Department could refer cases of concurrent juris- diction to the City Department but not be able to make any grants in aid for the purpose of supporting the local department's � activity. This, of course, would mean that the City Department` would ha.ve to have its own adequate funding to manage the additional case load. • , ; EPS:paw ` � ; . � �`(- ��r �'�, , . � � . . � _- -�-�� i.'-�=? -c �3_:�` ,.->.��.-C:'>>�.' .�c��.t�7:l�.� � � '� \�'i �]pa� � � �.\. .:;` U��'l:��C:%�': �� '��L':(..{': t;i.�L'ti' �.. lf� ,_�.. ,t! /�� .•_ � p„-fl !. :,.� ' _ ► 1 :;'� . ! .:.. _ � .• ._ � ��, �'' " Dc� fi� ; March 31 1980 � �, /.`- - , :�� •-.--�,. � � ��ri '�i { �V � f~ i�.. � L' `� r"' ``° i 1�'� i.._. .i � Y�L I i O . ��inr �'C�UI Cti'� Co�rcil . �='� � �,j� : Gp��f��a {�� F NANCE , NIANAGEME.NT AND PERSONNEI, . ' � � y � ' RUBY HUNT �aifricn m�kes fihe rollo:iinr . � , s r�por� o� C. F. - �] Ordin.�nce - - � � � �3� [� R�sOt:�'rj�n : _ � "� � . - � C�,r.�r- . . - � �iL� :. . . The Finance Committee, at its meeting of March 31 , 1980 , reeom�en�.ed �appro�al. of the. following: � ,., � 1 . Resolution changing t}ie grade for Administrative Manager- _ _ Planning and Economic �Development from its present Grade 22 to Grade 24. of Sec�.ion 3 . K (Prof/Admin . Supvs . Group) . (10762-RH). 2 . Resol.ution des.ignating paying age'nt for $6, 630, 000 C�pital ' Improvement Bonds a_nd $4, 080 , 000 Water Polluti.on AbatemenL- � = . bonds . _ ' � � _ - ' 3: Resolutian transfer:�ing $22 , 152 to provide funds to add two - � persons Lo the staff of. the Department of Human_ Right� , - ` - E ff".i.� SF�'F�;ti�li( �'J.C.);: t:11:�1' I':�.Ci.l., .;��\:iS:i C.t S?!t?= �� y � �,±�� °� 't'� ��, r� ��p �' �� a . - _� � . . . . .: .� �e�� r � - . . ' . .,`, . � t�•a .. � ��. ,�. . . ,,� , . . . � l '^`��y:� i � i . .. '. �. . t.. 4,� ` :,� i �4 F �". �'. : ��x�e�a�� ; . . 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