00-824ORICINA�.
RESOLUTION
Presented By:
Referred To:
Committee: Date
i WHEREAS, in 1999 the City approved a contract with the Convergent Group to develop a geographic information system
z (GlS) strategic plan; and
a WHEREAS, $150,000 was approved by the Mayor and City Council for this purpose in the 1999 year-end budget resolution;
s and
� WHEREAS, the financing was provided as an advance from the General Fund to the Department of Planning and
s Economic Development to be repaid by the departments that would benefit from a GIS system; and
io WHEREAS, the major beneficiaries of the GIS system at this time are Pu61ic Works, Water and LIEP; and
»
iz WHEREAS, those departments are budgeting special fund expenditures for GIS in 2001 and have budgeted special fund
is expenditures for GIS in 2000 and prior years; and
ia
is WHEREAS, no funding was provided in departments' General Fund 2000 budgets for the repayment of the advance,
�s necessitating a reallocation of departmental funds intended for other purposes; now therefore be it
az
�a RESOLVED, that the General Fund advance be converted to a transfer to avoid a reallocation of departme�tal
�s budgets; and be it
zo
zi FURTHER RESOLVED, that accounting personnel in the Office of Financial Services be directed to make the
zz proper accounting adjustments.
23
24
25
26
27
28
29
30
37
Requested by:
AdopGon Certified by Council Secretary:
�.� �` _�_
i
� . . . -. . _ . � _ - �ii°j X.
� i
�G; i �_/!/.
��� OF SAINT PAUL, MINNESOTA
Green Sheet #
� �e
Council File #
Office of Financial Services
By: � vr � o�__-
v v
Approval Recommended by OFS - Director:
i�
Form ro ed by City Attorney:
BY�--G�Y__ /�_ �
r�� ��
Approved by Mayor for Submission to Council:
BY� �i(h. `��ZG'/ti-,.
Oo - B�Z�}
104285
Adopted by Council: Date �� .� � F , �-,
� . / /-� �
DEPPR'Ib¢NVOPPICPICOUNCO. DA'1E4YlIfATID VQ �Y�y
OfficeofFinancialServices 8/22/00 GREEN SHEET NO. 104285
Vtiomioare ��/oa�e
NNTACfYER50N&PNONE � DPPA&tsftN'C➢IXFG[OR � � Qfl'QPAK
JceReid 2b6-8553 � carnrcoxxrer�
MUSTHEONOQ[MQLALiH�DABY�A'IE) asee � FWANON,SIXVl�55OIX �5 PIN.SErtNCESOFF/ACCLG
�3 MAYOR(ORAS45iANf) � CHRFACOD[INTANI
TOTAL # OF SIGNAT[JRE PAGES (CLIP ALL LOCATIONS FOR 5IGNATUItE)
..cnaere.�quE,
Appioval to convert the 1999 yeaz $I50,000 allocation for the GTS s4ategic plan from a General Fund advance to a Genecal Fund hznsfer
aEwem.m+onnoxs-nR.o��n�orrt �ea (rz7 PERSONAL SERVICE CONTRACTS MIUST ANSWER THE FOLLOWING QTJFSCIONS:
PLANNQlG WhID�55I0N 1. Has tltis persodfum everworked mder a contrac[ for this depanwwt?
���q� YES NO
' CIV¢. SERNCE NAPllS510N 2. Has iLis pecsoon/fum eva beeu a ciry employee?
SfAFF YE$ NO
3. Doa rtis person/firmpossess a si.ill votnoxmallY Posussedby any cunmi ciry employee?
YES NO
4. Is Shisperson f fvm atazgetedvendar�
YES NO
� (E�pltin a➢ ye6 answers on separate sheet and aMach to grceu sLeek)
Wli(A1'INGPROBLEM, ISSUE, OPPORSIMITY(RTw Xbat Whe¢ WLere. Why).
In 1999 the Ciry approved a conffact with the Convergent Grwp to assist in the development o£ a GIS shategic plan for the
Ciry. In the yeaz-end budget resoluGOn approved by the Mayor and City Council, $150,000 was allocated for this putpose to the
Department of Plaiming and Economic Developmen[ as an advance from the General Fnnd to be repaid by contribution¢ from City
departments that would use a GIS system. Subsequently, the Administration has decided that depaztments wonld not be reqnired to
repay the advance, but the advance would be converted to a hznsfer from fund balance, and new GIS expenditures in 2001 will be
fivanced by Public Works, Water and LffiP special funds. -
novuvcnces¢nzexoveo�
Departrnents will be able to use rheir budgeted funds for the pwposes intended rnther than diverting a portion W repay the GF advance for GIS.
DISADVANTAGES @ APPRO VED
C r�
General Fund fund balance will be reduced by $150,000. A�'�j � c�. L���
�0�� � ! ! �����
prs,wvauracES ff Nar nzexovm:
Departments wonld be required to diveri a portian of their budgets for the rc�myment of the GF advance for GIS. The repayment was not provided for
in their 2000 budgets.
t0'IALAMOUNfOF'1'eANSACf[ON__� O COST/It¢VENUEHODGETED(CIXCLEONE7 VFS NO
„�,vm� ,,rnvmm,nmea 126-36000 n • r, a(G �Qfl��'
FWANCIRLRJFOItMAYION (EXPLAMJ
G: khamtllbudget1123VesolW120001giudvnawk4
1 .' � _
ORICINA�.
RESOLUTION
Presented By:
Referred To:
Committee: Date
i WHEREAS, in 1999 the City approved a contract with the Convergent Group to develop a geographic information system
z (GlS) strategic plan; and
a WHEREAS, $150,000 was approved by the Mayor and City Council for this purpose in the 1999 year-end budget resolution;
s and
� WHEREAS, the financing was provided as an advance from the General Fund to the Department of Planning and
s Economic Development to be repaid by the departments that would benefit from a GIS system; and
io WHEREAS, the major beneficiaries of the GIS system at this time are Pu61ic Works, Water and LIEP; and
»
iz WHEREAS, those departments are budgeting special fund expenditures for GIS in 2001 and have budgeted special fund
is expenditures for GIS in 2000 and prior years; and
ia
is WHEREAS, no funding was provided in departments' General Fund 2000 budgets for the repayment of the advance,
�s necessitating a reallocation of departmental funds intended for other purposes; now therefore be it
az
�a RESOLVED, that the General Fund advance be converted to a transfer to avoid a reallocation of departme�tal
�s budgets; and be it
zo
zi FURTHER RESOLVED, that accounting personnel in the Office of Financial Services be directed to make the
zz proper accounting adjustments.
23
24
25
26
27
28
29
30
37
Requested by:
AdopGon Certified by Council Secretary:
�.� �` _�_
i
� . . . -. . _ . � _ - �ii°j X.
� i
�G; i �_/!/.
��� OF SAINT PAUL, MINNESOTA
Green Sheet #
� �e
Council File #
Office of Financial Services
By: � vr � o�__-
v v
Approval Recommended by OFS - Director:
i�
Form ro ed by City Attorney:
BY�--G�Y__ /�_ �
r�� ��
Approved by Mayor for Submission to Council:
BY� �i(h. `��ZG'/ti-,.
Oo - B�Z�}
104285
Adopted by Council: Date �� .� � F , �-,
� . / /-� �
DEPPR'Ib¢NVOPPICPICOUNCO. DA'1E4YlIfATID VQ �Y�y
OfficeofFinancialServices 8/22/00 GREEN SHEET NO. 104285
Vtiomioare ��/oa�e
NNTACfYER50N&PNONE � DPPA&tsftN'C➢IXFG[OR � � Qfl'QPAK
JceReid 2b6-8553 � carnrcoxxrer�
MUSTHEONOQ[MQLALiH�DABY�A'IE) asee � FWANON,SIXVl�55OIX �5 PIN.SErtNCESOFF/ACCLG
�3 MAYOR(ORAS45iANf) � CHRFACOD[INTANI
TOTAL # OF SIGNAT[JRE PAGES (CLIP ALL LOCATIONS FOR 5IGNATUItE)
..cnaere.�quE,
Appioval to convert the 1999 yeaz $I50,000 allocation for the GTS s4ategic plan from a General Fund advance to a Genecal Fund hznsfer
aEwem.m+onnoxs-nR.o��n�orrt �ea (rz7 PERSONAL SERVICE CONTRACTS MIUST ANSWER THE FOLLOWING QTJFSCIONS:
PLANNQlG WhID�55I0N 1. Has tltis persodfum everworked mder a contrac[ for this depanwwt?
���q� YES NO
' CIV¢. SERNCE NAPllS510N 2. Has iLis pecsoon/fum eva beeu a ciry employee?
SfAFF YE$ NO
3. Doa rtis person/firmpossess a si.ill votnoxmallY Posussedby any cunmi ciry employee?
YES NO
4. Is Shisperson f fvm atazgetedvendar�
YES NO
� (E�pltin a➢ ye6 answers on separate sheet and aMach to grceu sLeek)
Wli(A1'INGPROBLEM, ISSUE, OPPORSIMITY(RTw Xbat Whe¢ WLere. Why).
In 1999 the Ciry approved a conffact with the Convergent Grwp to assist in the development o£ a GIS shategic plan for the
Ciry. In the yeaz-end budget resoluGOn approved by the Mayor and City Council, $150,000 was allocated for this putpose to the
Department of Plaiming and Economic Developmen[ as an advance from the General Fnnd to be repaid by contribution¢ from City
departments that would use a GIS system. Subsequently, the Administration has decided that depaztments wonld not be reqnired to
repay the advance, but the advance would be converted to a hznsfer from fund balance, and new GIS expenditures in 2001 will be
fivanced by Public Works, Water and LffiP special funds. -
novuvcnces¢nzexoveo�
Departrnents will be able to use rheir budgeted funds for the pwposes intended rnther than diverting a portion W repay the GF advance for GIS.
DISADVANTAGES @ APPRO VED
C r�
General Fund fund balance will be reduced by $150,000. A�'�j � c�. L���
�0�� � ! ! �����
prs,wvauracES ff Nar nzexovm:
Departments wonld be required to diveri a portian of their budgets for the rc�myment of the GF advance for GIS. The repayment was not provided for
in their 2000 budgets.
t0'IALAMOUNfOF'1'eANSACf[ON__� O COST/It¢VENUEHODGETED(CIXCLEONE7 VFS NO
„�,vm� ,,rnvmm,nmea 126-36000 n • r, a(G �Qfl��'
FWANCIRLRJFOItMAYION (EXPLAMJ
G: khamtllbudget1123VesolW120001giudvnawk4
1 .' � _
ORICINA�.
RESOLUTION
Presented By:
Referred To:
Committee: Date
i WHEREAS, in 1999 the City approved a contract with the Convergent Group to develop a geographic information system
z (GlS) strategic plan; and
a WHEREAS, $150,000 was approved by the Mayor and City Council for this purpose in the 1999 year-end budget resolution;
s and
� WHEREAS, the financing was provided as an advance from the General Fund to the Department of Planning and
s Economic Development to be repaid by the departments that would benefit from a GIS system; and
io WHEREAS, the major beneficiaries of the GIS system at this time are Pu61ic Works, Water and LIEP; and
»
iz WHEREAS, those departments are budgeting special fund expenditures for GIS in 2001 and have budgeted special fund
is expenditures for GIS in 2000 and prior years; and
ia
is WHEREAS, no funding was provided in departments' General Fund 2000 budgets for the repayment of the advance,
�s necessitating a reallocation of departmental funds intended for other purposes; now therefore be it
az
�a RESOLVED, that the General Fund advance be converted to a transfer to avoid a reallocation of departme�tal
�s budgets; and be it
zo
zi FURTHER RESOLVED, that accounting personnel in the Office of Financial Services be directed to make the
zz proper accounting adjustments.
23
24
25
26
27
28
29
30
37
Requested by:
AdopGon Certified by Council Secretary:
�.� �` _�_
i
� . . . -. . _ . � _ - �ii°j X.
� i
�G; i �_/!/.
��� OF SAINT PAUL, MINNESOTA
Green Sheet #
� �e
Council File #
Office of Financial Services
By: � vr � o�__-
v v
Approval Recommended by OFS - Director:
i�
Form ro ed by City Attorney:
BY�--G�Y__ /�_ �
r�� ��
Approved by Mayor for Submission to Council:
BY� �i(h. `��ZG'/ti-,.
Oo - B�Z�}
104285
Adopted by Council: Date �� .� � F , �-,
� . / /-� �
DEPPR'Ib¢NVOPPICPICOUNCO. DA'1E4YlIfATID VQ �Y�y
OfficeofFinancialServices 8/22/00 GREEN SHEET NO. 104285
Vtiomioare ��/oa�e
NNTACfYER50N&PNONE � DPPA&tsftN'C➢IXFG[OR � � Qfl'QPAK
JceReid 2b6-8553 � carnrcoxxrer�
MUSTHEONOQ[MQLALiH�DABY�A'IE) asee � FWANON,SIXVl�55OIX �5 PIN.SErtNCESOFF/ACCLG
�3 MAYOR(ORAS45iANf) � CHRFACOD[INTANI
TOTAL # OF SIGNAT[JRE PAGES (CLIP ALL LOCATIONS FOR 5IGNATUItE)
..cnaere.�quE,
Appioval to convert the 1999 yeaz $I50,000 allocation for the GTS s4ategic plan from a General Fund advance to a Genecal Fund hznsfer
aEwem.m+onnoxs-nR.o��n�orrt �ea (rz7 PERSONAL SERVICE CONTRACTS MIUST ANSWER THE FOLLOWING QTJFSCIONS:
PLANNQlG WhID�55I0N 1. Has tltis persodfum everworked mder a contrac[ for this depanwwt?
���q� YES NO
' CIV¢. SERNCE NAPllS510N 2. Has iLis pecsoon/fum eva beeu a ciry employee?
SfAFF YE$ NO
3. Doa rtis person/firmpossess a si.ill votnoxmallY Posussedby any cunmi ciry employee?
YES NO
4. Is Shisperson f fvm atazgetedvendar�
YES NO
� (E�pltin a➢ ye6 answers on separate sheet and aMach to grceu sLeek)
Wli(A1'INGPROBLEM, ISSUE, OPPORSIMITY(RTw Xbat Whe¢ WLere. Why).
In 1999 the Ciry approved a conffact with the Convergent Grwp to assist in the development o£ a GIS shategic plan for the
Ciry. In the yeaz-end budget resoluGOn approved by the Mayor and City Council, $150,000 was allocated for this putpose to the
Department of Plaiming and Economic Developmen[ as an advance from the General Fnnd to be repaid by contribution¢ from City
departments that would use a GIS system. Subsequently, the Administration has decided that depaztments wonld not be reqnired to
repay the advance, but the advance would be converted to a hznsfer from fund balance, and new GIS expenditures in 2001 will be
fivanced by Public Works, Water and LffiP special funds. -
novuvcnces¢nzexoveo�
Departrnents will be able to use rheir budgeted funds for the pwposes intended rnther than diverting a portion W repay the GF advance for GIS.
DISADVANTAGES @ APPRO VED
C r�
General Fund fund balance will be reduced by $150,000. A�'�j � c�. L���
�0�� � ! ! �����
prs,wvauracES ff Nar nzexovm:
Departments wonld be required to diveri a portian of their budgets for the rc�myment of the GF advance for GIS. The repayment was not provided for
in their 2000 budgets.
t0'IALAMOUNfOF'1'eANSACf[ON__� O COST/It¢VENUEHODGETED(CIXCLEONE7 VFS NO
„�,vm� ,,rnvmm,nmea 126-36000 n • r, a(G �Qfl��'
FWANCIRLRJFOItMAYION (EXPLAMJ
G: khamtllbudget1123VesolW120001giudvnawk4
1 .' � _