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00-8Council File # ��� � GreenSheet# 100928 Presented By: RESOLUTION SAINT PAUL, MINNESOTA �� Referred To: Committee: D ate i VJHEREAS, on January 12, 1988 the Saint Paul City Council approved procedure for re-allocarion of x Emergency Shelter Grant Funds given to the City by the U. S. Deparhnent of Housing and Urban a Development (HLJD) (d"uector enritlement funds); and a s WIIEREAS, the City Council authorized use of this same procedure to determine which nonprofit s organizations to recommend for funding under the State of Minneosta's Emergency Shelter Cn•ant � program; and a e WHEREAS, there aze funds available from HLTD in the 1999 Emergency Shelter Grant cycle �o ii �z WHEREAS, on November 4, 1999 a review of funding requests was conducted ia in accordance with the approved procedure outlined by The City Council for the Emergency Shelter Grant Review Team ,a the following recommendarions for funding were made: ,s is 1 Ain Dah Yung Teen Shelter i� 2 Catholic Charities Mary Hall Men's Shelter ie 3 Catholic Charities Dorothy Day Shelter is 4 Catholic ChariSes Fumiture Warehouse zo 5 Catholic Charities Eviction Prevention zi 6 Emma Norton Transitional sz 7 Home of Good Shepherd RoseCenter za 8 House Calls/W.Side Health zs 9 Listening House drop in shelter zs 10 LSS Teen Safe House 11 Project hope/SMRLS za 12 St Paul Foundation deposit program ze 13 St Paul Foundation Shelter Support ao 14 Theresa Living Center si 15 Twin City Community Voice Mail az 16 Wilder SRO Resident Support sa 17 YWCA Transitional 10,000 15,000 52,800 'f2,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 aa � as NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Paul hereby accepts a� and approves these recommendations for expenditure of Emergency Shelter Grant funds; and be it � 39 FURTHER RESOLVED, that the CiTy Council authorizes the appropriate CiTy staff to enter into the ao contracts with the above organizations in accordance with state and federal regulations; and be it a, az FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the attached aa changes to the 1999 budget. /��-� 4t az SPENDING PLAN: � aa Unspecified Contingency P6 100-39290-0547-61999 � as Ain Dah Yung Teen Shelter a� Cathotic Charities Mary Hall Men's Shelter as Catfiolic Charities Dorotfiy Day Shelter as Catholic Charities Fumiture Warehouse so Catholic Charities Eviction Preveniion s� Emma Norton Transitional sz Home of Good Shepherd RoseCenter sa House Calls/W.Side Health sa Listening House drop in shelter ss LSS Teen Safe House ss Project hope/SMRLS s� St Paul Foundation Deposit Program ea St Paul Foundation Shelter Support ss Theresa Living Center eo Twin City Community Voice Mail si Wfder SRO Resident Suppod sz YWCA Transitional c3 Saint Paul HIO sa 65 66 67 88 69 70 100-3920-0547-00582 100-3920-0547-00570 100-3920-0547-00838 100-3920-0547-00579 100-3920-0547-00839 100-3920-0547-00571 100-3920-0547-00573 100-3920-0547-00581 100-3920-0547-00574 100-3920-0547-00575 200-3920-0547-00566 100-3920-0547-OOS80 100-3920-0547-00840 100-3920-0547-00064 100-3920-0547-00576 100-3920-0547-00577 100-3920-0547-00578 100-3920-0558-00565 netincrease Requested by Department of: RESOLVED, that the City Council approves these changes to the 1999 budget. By: Current Amended Budget Change Budget 354,000.00 (354,000.00) 0 $0.00 $0.00 $0.00 $O.OQ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $O.OD $o.00 $0.00 $0.00 $o.00 10,000 15,000 52,800 72,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 17,700 10,000 15,000 52,800 12,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 17,700 354,000.00 0.00 354,000.00 0.00 Saint Paul Housing Information Office Dave Thune Approval Recommended by Budget Director: � gy . � ,�-- dopted by Council: Date o � � a.«�.5 �a o Form Approved by City Attorney: doption Certified by Council Secreiary: �( BY� ` I� �-_�,� Y� 1�_ �.L .'�n--.�e Approved by Mayor for Submis ' o�u ' pproved by Mayor: Date zdi9 � By: y� � /C../ lo :44��%3 se�7 Osiws� ,. � Infoanation Office RilACTPFRSONBPHONE O DFYARi�ffN�OfRECI00. V� ` �`�1 CIIYCCIIFYR Steve Itice 266-6008 MBERSF 0`"'`"' -�-� `"�"'�"` OUTING irrssavcrounc¢acavasr[ownj RDER O euuaru�croa � rtv.succsmvs¢ax ASAP � l�uractoxauurn. � ci�'accomvraxr il of the allocation of federal Emergency Shelter Grant Program funds to the lis[ed non profii agencies for the purpose of assisting ihem to a wide range of service to people who aze "homeless " or at " risk of becoming homeless". _HANIQNGCOM.p5510N _CtVQ.SERVICECOALWSVON cmcoiwvrnx _OvemightSh n sr,� PERSONAL SERVICE CONTR1Cf5 MtiSf ANSlVER7HE FOLLOW4YG QUES'CIONS: 1. F3az tM1is persoNfiem erer xrorked undera conmtt far rAis depatmmn 3 rFS x0 2. Has fiis pe�wNfirm ever bem a city employee� YES NO 3. Ooa tAU persoNErm posseu a s4ill no[ mrmally pouessed by any curtmt city wploya? YES NO WGPItOBLEN,I55IfE, OPPo0.1iR.T1Y(NTO, Wbl. WMn WEee.0.'Ly) Deparhnent of Housing and Urban Development provided Emergency Shelter Grant funds to the Ciry of Saint Paul he purpose of providing emergency shelter and services to homeless individuals and those at risk of homelessness. Advantages if approved Shelter and services will be provided ro more thatn 3,000 men, women and chitdren how aze homeless the course for 1999 and 2000 Disadvantages if Approved none _ . : a=,.._ "' 6 �' 2 :.<i �.,u:.� - �.;. "a- x 1 `b Disadvantages if not approved ~'� A rt �..� G .,�. �� s .,�.-,.:�=:�s��t� Agencies recomtnended for grants may have to curtail or close services. Some members of the Ciieut a `.v .'� ag ��� e��? �'-��?-, �� � "i A . y(—...L :. j �..'if c w'�.. ka �i.0 populations may suffer illness or death because of exposeure to the elements. Others may be forced �' �� tl to use emergency shelter at a cost to the taspayer at many times that of the initial wst of assistance. TOTAL AMOUNT OF TRANSAC'IION $ ��� 354,000 cosT�vsrrossuDG� ye aa,�,�,�Ea P6 100-39290-0547-61999 snntvaulBUe9wolRCaff:ll113veadlvuzaz.Yry��zz-ix-xx _ ; � � / G�srn�tS R��afct� C2ntef , ,�, ,. . � J� � 5taff Report 1999 Emergency Shelter Grant Program re: The 1999 recommendations of the Review Committee on applicarions to the 1999 Emergency Shelter Grant Program History: This funding is federal pass through funding. The city gets a 5% administrative fee for its services. It comes to Saint Paul under the Stewart B McKinney bill. Emergency Shelter Grant funds aze earmarked by the federal govemment for the purpose of pass through to emergency shelters, transitional housing, and programs aimed at preventing emergency housing or assisting people get out of emergency housing. In 1982 The City council decided to distribute this money according to the recommendation of a review committee which which it created by designating membership from the following groups: the Mayors office, the Housing Information Office, PED, The Forurth district Congressional Office, the United Way offices, The State of Minnesota Department of Economic Security (now merged into the Department of Children Families and Leaming), and the Ovemight Shelter Board. In practice, the Overnight Shelter Board membership constitutes 90 % of that list and so they met at a regulaz meeting on Noverber 4,1999 and invited those who were not members to sit and vote. A Request for Proposals (RFP) was publicized in the first week of September with a deadline for submission of October 18, 1999. Twemy one proposals were submitted. Prior to the meeting, the proposals were categorized and summarized and summaries were mailed to the committee members on October 25, 1999. Seventeen are recommended for funding. See below. Background - Funding Ten days prior to the meeting the Board had been provided a summary and analysis sheets of the 21 proposals that were submitted by October 18, 1999 as per the RFP published in the St Paul Pioneer Press. There was a general discussion on service needs and the demand for emergency shelter and affiliated services as well as other resources available to pay for these resources. The Boazd reviewed the Hi1D guidelines on percentage limitations on the categories that HIJD uses to organize the grants. Those are : "Maintenance and operations" which have no percentage limitation. "Rehab of shelters" which haue no percentage limitations, "Prevention services" which carry a 30% limitation, and `Bssential services" which carry a 30% limitation. �d- � These limitations apply only to the combined funding of all grant recipients. Specific grants are not affected unless together with other grants in the same category (either prevention or essential services) exceed 30 % of the grant made by HUD to the City. This did not prove to be a problem during 1999. A number of board members who had recenfly participated in separate funding detemrinations for other agencies which involved many of the same ESGP applicants (as well as others. They indicated that nearly all the proponents cite the need for "housing outreach workers" to assist the clients in simply finding a place to live. Other funding resources were also identified as sources for some of the proposals that the Boazd is being asked to consider. For example, Ramsey County has unallocated FHPAP fixnds that can supplement what ESG funds cannot cover for an emergency "safe waiting" space this winter. Other resources include the State ESCT funds, MHFA Housing Trust Funds and Open your Hearts to the Homeless and Hungry funds can cover rehab costs. Some of those recources may be deemed as more appropriate for a specific application. The Proposals General commentary on this yeazs applicants as a whole noted that Catholic Charities family shelter did not make an application because it will be moving to the Maplewood site with a clear funding stream from Ramsey County. Episcopal Community Services did not apply this yeaz for reasons uneafplained - the recent change of directors may have been a factor. In addition there were genuinely new applications from Jendayi, St Paul Council of Churches, The St Paul Urban League, Frogtown Catholic Charities Eviction Prevention, and Catholic Charities Dorothy Day Emergency save waiting program. The 21 proposals totaled $602,864 ($266,564 more than the available funding). Funding is 11 % lower than the 19981evels. Groupings of the proposals follow: 5 emergency shelter proposals - one of them new, 6 transitional housing proposals - two of them new 2 direct economic assistance to homeless and at risk individuals and families; 2 in-kind assistance programs that stretched low income budgets and connected the homeless to job and housing opportunities, 5 counseling and support programs - two of them new; and, 1 facility improvement program. Review Committee Policies The Iteview Committee decided to place a priority on emergency shelter rather than transitional housing. This decision was based on the reports of a number of agencies reporting client statements that the shelters were found to be full, as well as the need to routinely send people to Minneapolis to seek shelter at Sharing and Caring Hands. In addition, the fact that the Union Gospel Mission was virtually £ull everyday throughout the summer, when it historically has Esg99 staffnotes Page 2 of4 d�-� has a number of vacancies, was seen as eazly warning that this winter could see a high demand for emergency sheiter. . The Review Committee considered a variety of "what if' scenarios looking at the worksheet called "fourlh possibilities" with an eye to funding renewals and contemplating the approach of hoiding back a contingency fund with the idea of discussing proposed grants with the potential recipients in advance of taking the recommendations to the City Council. The idea was that if it was determiued that recommendations in a given case were too meager, the Review Committee would have the funds to remedy any under funding. Upon seeing the depth of the cuts that are required to work with a contingency fund, the Review Committee decided against holding funds for a contingency fund to be allocated to either a new proposal or among the exisfing applicants. In addition, the Review Committee felt that since the RFP did not notify the applicants of the use of a contingency fund approach, it should not be used. The Review Committee noted the different sizes of the various shelter and transitional housing agencies and expressed a desire to make grants that were proportional to the numbers of shelter spaces. The Review Committee decided not to automatically "rule out" new proposals automatically. However, members expressed a the need for a compelling case to introduce a new recipient to the list of recommendations. Finally, as an operaring principle, the Review Committee determined to not totally defund any renewals in order to balance the shortfall of requests. This was decided in spite of the fact that last year's funding level permitted what amounted to "funding windfalls" for some groups. Accordingly, page four shows the proposals that aze recommended for grants: Esg99 staff notes Page 3 of 4 dd � 1999 ESG Emergency Shelter Grant list of proposals Review Committee Recommendations funds to distribute $336,300 Alphabetical list of proposals code system for understanding the mission of the agency ES = Emergency Shelter P= Prevention services to avoid Emergency Shelter MO = move out assistance from Emergency Shelter R = rehab T = Transitional Housing ? = BLENDS TWO OR MORE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Ain Dah Yung Teen Shelter C Charities Mary Hall Men's Shelter C Charities Dorothy Day Shelter C Charities Furniture Wazehouse C Charities Eviction prevention Emma Norton Transitional Home of Good Shepherd RoseCenter House CallslW.Side health 7endayi Transitional Listening House drop in shelter LSS Teen Safe House Project hope/SMRLS St Paul Council of Churches Transitional St Paul Foundation deposit program St Paul Foundation Shelter Support Theresa Living Center Twin City Community Voice Mail Urban League/St Paul Wilder SRO Resident Support Wmn Nations Eagles Nest YWCA Transitional Total requests Funds Available shortfall Agency Recommended Mats/ Request Grant Code Beds 10000 30000 125925 27Q00 51000 15000 24829 35000 26435 26000 22000 19000 20000 30000 27000 10000 5500 33000 10815 24360 30000 10000 15000 52800 12QQ0 33000 15000 6500 35000 0 23000 15000 10000 Q 30000 27000 6500 5500 0 10000 0 30000 ES ES ES MO P T T P T ? ES ? T MO ES T MO P P ES T 10 15 75 na na 30 7 na 18 602864 336300 336300 336300 266564 0 na 6 na 2Q na 25 12 na na 110 43 85 Esg99 staff notes Page 4 of 4 dd-� 1999 ESG notes Page i 1999 Emergency Shelter Grant Program Funds Summary Notes to accompany the 1999 Review Committees Grant Recommendations: 1999 Grant funds to be allocated City administration fee (1999) 5% $ 336,300. $ 17,700 Total funds affected by the resolution $ 354,000 Provosal Comments Ain Dah Yung * Asked for $10,000 * Funded last year good program £or youth * Otherfunding sources Catholic Charities Men's shelter Dorothy Day Shelter Catholic Charities * Asked for $30,000 * Already funded by County on per diem contract. * Beds supplement UGM mats * Asked for $125,925 * Turn aways will have a place this winter * The ESG fund cannot cover 5 months Furniture * Asked for $27,0000 to operate a Warehouse fumiture warehouse. Catholic Charities * Demand exceeds ability to help. * Cut back because of shelter priority * Flexible in category of request - e.g. Operations vs Essential Service. Funding Recommended � /1 �' $15,000 $52,800 $12,000 Eviction Prevention * Asked for $51,000 $33,000 Catholic Charities * Expand service beyond Frogtown * Prevent Homelessness with timely information Counseling and referral * Central location G:4Shllucom�esg99�xsgnotes.wpd ,/�D-� 1999 ESG notes Page 2 Pro pOS21 Comments Emma Norton * Asked for $15,000 * Operates half of overall program as transitional housing. * Cost effectiveness is average * Medium size progam serves 30 people Home of Good Shepherd (RoseCenter) * Asked for $24,829 * Transitional Housing * Target population, young women ages, 18-23 yrs old. To assist them in finding a stable, self-reliant lifestyle. Average cost * Small program serves 7 women House Calls/ * Asked for $35,000 West Side Health * To conduct home visits and Center provide prevention assistance in utility shut-offs to keep families housed in their current homes. * No admin costs Fundine Recommended $15,000 $ 6,500 $ 35,000 7endayi Transitional * Asked for 26,435 $ 0 * new program to ESG * Seen as a Pregnant Teen Program more than a Emergency Shelter program Listening House * Asked for $26,000 $ 23,000 * An important 1 on 1 interaction atmosphere for many ofthe alienated homeless. * Bilingual services. * best downtown nurturing atmosphere. * resting place for many 3�' shift workers G:VShVucom�esg99�esguotes.wpd DJ-�' 1999 ESG notes Page 3 Pro osal Safe House Lutheran Social Service SMRLS/Project Hope St Paul Council of Churches Scattered Site Transitional Saint Paul Foundation Community Sharing Fund Comments * Asked for $22,000 * Only self referral teen shelter * Limited number of youth = 6 * highest cost program * Asked for $19,000 * Assist homeless persons with Transportation and advocacy in finding potential rentals * To provide legal assistance to homeless * Questions about program effectiveness * Asked for $20,000 * New proposed program * Asked for $30,000 * Last resort emergency funding * City-wide agency Support * 100 % funds to poor people St Paul Foundation * Asked for $ 27,000 Shelter Support * Pays for Police at the Union Gospel Mission �` 5 month coverage for sleeping mats Theresa Living * Asked for $10,000 Center * Serves single women and women with young children. * Individualized program. * average cost.,small program. Twin Cities * Asked for $5,500 Community Voice * To provide homeless clients Mail and individuals in battered women's shelters needing phone answering services to access apartments and safe communications. * Reduces shelter stays Pundin Recommended $15,000 $ 10,000 $0 $30,000 $27,000 $10,000 $ 5,500 G�ShVucom\es�9�esgnotes.wpd 1999 ESG notes Page a Proposal Urban League, Saint Paul Comments * Asked for $33,000 * New program to E5G * Overlap in services with another applicant Wilder * Asked for $10,800 Shelter * Social Services extended to facilities. SRO * Crisis intervention * Stabilize lifestyles of persons at risk. r� Recommended Fundine $0 $ 10,000 Women ofNations *asked for $24,360 $ 0 Eagles Nest * Rehab request of laundry room * Battered Women's shelter * Possibly better funded through Open vour Hearts YWCA * Asked for $30,000 Most comprehensive Transitional Housing Program in the City. * Has steady funding stream with State ESG, United Way and HUD directly. * Largest transitional housing program Total of recommended gxants 1999 cycle funds availahle for grants: Unallocated funds $ 30,000 $33b,300 336.300 �1� G:VSMticom�xsg99�esgnotes.wpd Council File # ��� � GreenSheet# 100928 Presented By: RESOLUTION SAINT PAUL, MINNESOTA �� Referred To: Committee: D ate i VJHEREAS, on January 12, 1988 the Saint Paul City Council approved procedure for re-allocarion of x Emergency Shelter Grant Funds given to the City by the U. S. Deparhnent of Housing and Urban a Development (HLJD) (d"uector enritlement funds); and a s WIIEREAS, the City Council authorized use of this same procedure to determine which nonprofit s organizations to recommend for funding under the State of Minneosta's Emergency Shelter Cn•ant � program; and a e WHEREAS, there aze funds available from HLTD in the 1999 Emergency Shelter Grant cycle �o ii �z WHEREAS, on November 4, 1999 a review of funding requests was conducted ia in accordance with the approved procedure outlined by The City Council for the Emergency Shelter Grant Review Team ,a the following recommendarions for funding were made: ,s is 1 Ain Dah Yung Teen Shelter i� 2 Catholic Charities Mary Hall Men's Shelter ie 3 Catholic Charities Dorothy Day Shelter is 4 Catholic ChariSes Fumiture Warehouse zo 5 Catholic Charities Eviction Prevention zi 6 Emma Norton Transitional sz 7 Home of Good Shepherd RoseCenter za 8 House Calls/W.Side Health zs 9 Listening House drop in shelter zs 10 LSS Teen Safe House 11 Project hope/SMRLS za 12 St Paul Foundation deposit program ze 13 St Paul Foundation Shelter Support ao 14 Theresa Living Center si 15 Twin City Community Voice Mail az 16 Wilder SRO Resident Support sa 17 YWCA Transitional 10,000 15,000 52,800 'f2,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 aa � as NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Paul hereby accepts a� and approves these recommendations for expenditure of Emergency Shelter Grant funds; and be it � 39 FURTHER RESOLVED, that the CiTy Council authorizes the appropriate CiTy staff to enter into the ao contracts with the above organizations in accordance with state and federal regulations; and be it a, az FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the attached aa changes to the 1999 budget. /��-� 4t az SPENDING PLAN: � aa Unspecified Contingency P6 100-39290-0547-61999 � as Ain Dah Yung Teen Shelter a� Cathotic Charities Mary Hall Men's Shelter as Catfiolic Charities Dorotfiy Day Shelter as Catholic Charities Fumiture Warehouse so Catholic Charities Eviction Preveniion s� Emma Norton Transitional sz Home of Good Shepherd RoseCenter sa House Calls/W.Side Health sa Listening House drop in shelter ss LSS Teen Safe House ss Project hope/SMRLS s� St Paul Foundation Deposit Program ea St Paul Foundation Shelter Support ss Theresa Living Center eo Twin City Community Voice Mail si Wfder SRO Resident Suppod sz YWCA Transitional c3 Saint Paul HIO sa 65 66 67 88 69 70 100-3920-0547-00582 100-3920-0547-00570 100-3920-0547-00838 100-3920-0547-00579 100-3920-0547-00839 100-3920-0547-00571 100-3920-0547-00573 100-3920-0547-00581 100-3920-0547-00574 100-3920-0547-00575 200-3920-0547-00566 100-3920-0547-OOS80 100-3920-0547-00840 100-3920-0547-00064 100-3920-0547-00576 100-3920-0547-00577 100-3920-0547-00578 100-3920-0558-00565 netincrease Requested by Department of: RESOLVED, that the City Council approves these changes to the 1999 budget. By: Current Amended Budget Change Budget 354,000.00 (354,000.00) 0 $0.00 $0.00 $0.00 $O.OQ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $O.OD $o.00 $0.00 $0.00 $o.00 10,000 15,000 52,800 72,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 17,700 10,000 15,000 52,800 12,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 17,700 354,000.00 0.00 354,000.00 0.00 Saint Paul Housing Information Office Dave Thune Approval Recommended by Budget Director: � gy . � ,�-- dopted by Council: Date o � � a.«�.5 �a o Form Approved by City Attorney: doption Certified by Council Secreiary: �( BY� ` I� �-_�,� Y� 1�_ �.L .'�n--.�e Approved by Mayor for Submis ' o�u ' pproved by Mayor: Date zdi9 � By: y� � /C../ lo :44��%3 se�7 Osiws� ,. � Infoanation Office RilACTPFRSONBPHONE O DFYARi�ffN�OfRECI00. V� ` �`�1 CIIYCCIIFYR Steve Itice 266-6008 MBERSF 0`"'`"' -�-� `"�"'�"` OUTING irrssavcrounc¢acavasr[ownj RDER O euuaru�croa � rtv.succsmvs¢ax ASAP � l�uractoxauurn. � ci�'accomvraxr il of the allocation of federal Emergency Shelter Grant Program funds to the lis[ed non profii agencies for the purpose of assisting ihem to a wide range of service to people who aze "homeless " or at " risk of becoming homeless". _HANIQNGCOM.p5510N _CtVQ.SERVICECOALWSVON cmcoiwvrnx _OvemightSh n sr,� PERSONAL SERVICE CONTR1Cf5 MtiSf ANSlVER7HE FOLLOW4YG QUES'CIONS: 1. F3az tM1is persoNfiem erer xrorked undera conmtt far rAis depatmmn 3 rFS x0 2. Has fiis pe�wNfirm ever bem a city employee� YES NO 3. Ooa tAU persoNErm posseu a s4ill no[ mrmally pouessed by any curtmt city wploya? YES NO WGPItOBLEN,I55IfE, OPPo0.1iR.T1Y(NTO, Wbl. WMn WEee.0.'Ly) Deparhnent of Housing and Urban Development provided Emergency Shelter Grant funds to the Ciry of Saint Paul he purpose of providing emergency shelter and services to homeless individuals and those at risk of homelessness. Advantages if approved Shelter and services will be provided ro more thatn 3,000 men, women and chitdren how aze homeless the course for 1999 and 2000 Disadvantages if Approved none _ . : a=,.._ "' 6 �' 2 :.<i �.,u:.� - �.;. "a- x 1 `b Disadvantages if not approved ~'� A rt �..� G .,�. �� s .,�.-,.:�=:�s��t� Agencies recomtnended for grants may have to curtail or close services. Some members of the Ciieut a `.v .'� ag ��� e��? �'-��?-, �� � "i A . y(—...L :. j �..'if c w'�.. ka �i.0 populations may suffer illness or death because of exposeure to the elements. Others may be forced �' �� tl to use emergency shelter at a cost to the taspayer at many times that of the initial wst of assistance. TOTAL AMOUNT OF TRANSAC'IION $ ��� 354,000 cosT�vsrrossuDG� ye aa,�,�,�Ea P6 100-39290-0547-61999 snntvaulBUe9wolRCaff:ll113veadlvuzaz.Yry��zz-ix-xx _ ; � � / G�srn�tS R��afct� C2ntef , ,�, ,. . � J� � 5taff Report 1999 Emergency Shelter Grant Program re: The 1999 recommendations of the Review Committee on applicarions to the 1999 Emergency Shelter Grant Program History: This funding is federal pass through funding. The city gets a 5% administrative fee for its services. It comes to Saint Paul under the Stewart B McKinney bill. Emergency Shelter Grant funds aze earmarked by the federal govemment for the purpose of pass through to emergency shelters, transitional housing, and programs aimed at preventing emergency housing or assisting people get out of emergency housing. In 1982 The City council decided to distribute this money according to the recommendation of a review committee which which it created by designating membership from the following groups: the Mayors office, the Housing Information Office, PED, The Forurth district Congressional Office, the United Way offices, The State of Minnesota Department of Economic Security (now merged into the Department of Children Families and Leaming), and the Ovemight Shelter Board. In practice, the Overnight Shelter Board membership constitutes 90 % of that list and so they met at a regulaz meeting on Noverber 4,1999 and invited those who were not members to sit and vote. A Request for Proposals (RFP) was publicized in the first week of September with a deadline for submission of October 18, 1999. Twemy one proposals were submitted. Prior to the meeting, the proposals were categorized and summarized and summaries were mailed to the committee members on October 25, 1999. Seventeen are recommended for funding. See below. Background - Funding Ten days prior to the meeting the Board had been provided a summary and analysis sheets of the 21 proposals that were submitted by October 18, 1999 as per the RFP published in the St Paul Pioneer Press. There was a general discussion on service needs and the demand for emergency shelter and affiliated services as well as other resources available to pay for these resources. The Boazd reviewed the Hi1D guidelines on percentage limitations on the categories that HIJD uses to organize the grants. Those are : "Maintenance and operations" which have no percentage limitation. "Rehab of shelters" which haue no percentage limitations, "Prevention services" which carry a 30% limitation, and `Bssential services" which carry a 30% limitation. �d- � These limitations apply only to the combined funding of all grant recipients. Specific grants are not affected unless together with other grants in the same category (either prevention or essential services) exceed 30 % of the grant made by HUD to the City. This did not prove to be a problem during 1999. A number of board members who had recenfly participated in separate funding detemrinations for other agencies which involved many of the same ESGP applicants (as well as others. They indicated that nearly all the proponents cite the need for "housing outreach workers" to assist the clients in simply finding a place to live. Other funding resources were also identified as sources for some of the proposals that the Boazd is being asked to consider. For example, Ramsey County has unallocated FHPAP fixnds that can supplement what ESG funds cannot cover for an emergency "safe waiting" space this winter. Other resources include the State ESCT funds, MHFA Housing Trust Funds and Open your Hearts to the Homeless and Hungry funds can cover rehab costs. Some of those recources may be deemed as more appropriate for a specific application. The Proposals General commentary on this yeazs applicants as a whole noted that Catholic Charities family shelter did not make an application because it will be moving to the Maplewood site with a clear funding stream from Ramsey County. Episcopal Community Services did not apply this yeaz for reasons uneafplained - the recent change of directors may have been a factor. In addition there were genuinely new applications from Jendayi, St Paul Council of Churches, The St Paul Urban League, Frogtown Catholic Charities Eviction Prevention, and Catholic Charities Dorothy Day Emergency save waiting program. The 21 proposals totaled $602,864 ($266,564 more than the available funding). Funding is 11 % lower than the 19981evels. Groupings of the proposals follow: 5 emergency shelter proposals - one of them new, 6 transitional housing proposals - two of them new 2 direct economic assistance to homeless and at risk individuals and families; 2 in-kind assistance programs that stretched low income budgets and connected the homeless to job and housing opportunities, 5 counseling and support programs - two of them new; and, 1 facility improvement program. Review Committee Policies The Iteview Committee decided to place a priority on emergency shelter rather than transitional housing. This decision was based on the reports of a number of agencies reporting client statements that the shelters were found to be full, as well as the need to routinely send people to Minneapolis to seek shelter at Sharing and Caring Hands. In addition, the fact that the Union Gospel Mission was virtually £ull everyday throughout the summer, when it historically has Esg99 staffnotes Page 2 of4 d�-� has a number of vacancies, was seen as eazly warning that this winter could see a high demand for emergency sheiter. . The Review Committee considered a variety of "what if' scenarios looking at the worksheet called "fourlh possibilities" with an eye to funding renewals and contemplating the approach of hoiding back a contingency fund with the idea of discussing proposed grants with the potential recipients in advance of taking the recommendations to the City Council. The idea was that if it was determiued that recommendations in a given case were too meager, the Review Committee would have the funds to remedy any under funding. Upon seeing the depth of the cuts that are required to work with a contingency fund, the Review Committee decided against holding funds for a contingency fund to be allocated to either a new proposal or among the exisfing applicants. In addition, the Review Committee felt that since the RFP did not notify the applicants of the use of a contingency fund approach, it should not be used. The Review Committee noted the different sizes of the various shelter and transitional housing agencies and expressed a desire to make grants that were proportional to the numbers of shelter spaces. The Review Committee decided not to automatically "rule out" new proposals automatically. However, members expressed a the need for a compelling case to introduce a new recipient to the list of recommendations. Finally, as an operaring principle, the Review Committee determined to not totally defund any renewals in order to balance the shortfall of requests. This was decided in spite of the fact that last year's funding level permitted what amounted to "funding windfalls" for some groups. Accordingly, page four shows the proposals that aze recommended for grants: Esg99 staff notes Page 3 of 4 dd � 1999 ESG Emergency Shelter Grant list of proposals Review Committee Recommendations funds to distribute $336,300 Alphabetical list of proposals code system for understanding the mission of the agency ES = Emergency Shelter P= Prevention services to avoid Emergency Shelter MO = move out assistance from Emergency Shelter R = rehab T = Transitional Housing ? = BLENDS TWO OR MORE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Ain Dah Yung Teen Shelter C Charities Mary Hall Men's Shelter C Charities Dorothy Day Shelter C Charities Furniture Wazehouse C Charities Eviction prevention Emma Norton Transitional Home of Good Shepherd RoseCenter House CallslW.Side health 7endayi Transitional Listening House drop in shelter LSS Teen Safe House Project hope/SMRLS St Paul Council of Churches Transitional St Paul Foundation deposit program St Paul Foundation Shelter Support Theresa Living Center Twin City Community Voice Mail Urban League/St Paul Wilder SRO Resident Support Wmn Nations Eagles Nest YWCA Transitional Total requests Funds Available shortfall Agency Recommended Mats/ Request Grant Code Beds 10000 30000 125925 27Q00 51000 15000 24829 35000 26435 26000 22000 19000 20000 30000 27000 10000 5500 33000 10815 24360 30000 10000 15000 52800 12QQ0 33000 15000 6500 35000 0 23000 15000 10000 Q 30000 27000 6500 5500 0 10000 0 30000 ES ES ES MO P T T P T ? ES ? T MO ES T MO P P ES T 10 15 75 na na 30 7 na 18 602864 336300 336300 336300 266564 0 na 6 na 2Q na 25 12 na na 110 43 85 Esg99 staff notes Page 4 of 4 dd-� 1999 ESG notes Page i 1999 Emergency Shelter Grant Program Funds Summary Notes to accompany the 1999 Review Committees Grant Recommendations: 1999 Grant funds to be allocated City administration fee (1999) 5% $ 336,300. $ 17,700 Total funds affected by the resolution $ 354,000 Provosal Comments Ain Dah Yung * Asked for $10,000 * Funded last year good program £or youth * Otherfunding sources Catholic Charities Men's shelter Dorothy Day Shelter Catholic Charities * Asked for $30,000 * Already funded by County on per diem contract. * Beds supplement UGM mats * Asked for $125,925 * Turn aways will have a place this winter * The ESG fund cannot cover 5 months Furniture * Asked for $27,0000 to operate a Warehouse fumiture warehouse. Catholic Charities * Demand exceeds ability to help. * Cut back because of shelter priority * Flexible in category of request - e.g. Operations vs Essential Service. Funding Recommended � /1 �' $15,000 $52,800 $12,000 Eviction Prevention * Asked for $51,000 $33,000 Catholic Charities * Expand service beyond Frogtown * Prevent Homelessness with timely information Counseling and referral * Central location G:4Shllucom�esg99�xsgnotes.wpd ,/�D-� 1999 ESG notes Page 2 Pro pOS21 Comments Emma Norton * Asked for $15,000 * Operates half of overall program as transitional housing. * Cost effectiveness is average * Medium size progam serves 30 people Home of Good Shepherd (RoseCenter) * Asked for $24,829 * Transitional Housing * Target population, young women ages, 18-23 yrs old. To assist them in finding a stable, self-reliant lifestyle. Average cost * Small program serves 7 women House Calls/ * Asked for $35,000 West Side Health * To conduct home visits and Center provide prevention assistance in utility shut-offs to keep families housed in their current homes. * No admin costs Fundine Recommended $15,000 $ 6,500 $ 35,000 7endayi Transitional * Asked for 26,435 $ 0 * new program to ESG * Seen as a Pregnant Teen Program more than a Emergency Shelter program Listening House * Asked for $26,000 $ 23,000 * An important 1 on 1 interaction atmosphere for many ofthe alienated homeless. * Bilingual services. * best downtown nurturing atmosphere. * resting place for many 3�' shift workers G:VShVucom�esg99�esguotes.wpd DJ-�' 1999 ESG notes Page 3 Pro osal Safe House Lutheran Social Service SMRLS/Project Hope St Paul Council of Churches Scattered Site Transitional Saint Paul Foundation Community Sharing Fund Comments * Asked for $22,000 * Only self referral teen shelter * Limited number of youth = 6 * highest cost program * Asked for $19,000 * Assist homeless persons with Transportation and advocacy in finding potential rentals * To provide legal assistance to homeless * Questions about program effectiveness * Asked for $20,000 * New proposed program * Asked for $30,000 * Last resort emergency funding * City-wide agency Support * 100 % funds to poor people St Paul Foundation * Asked for $ 27,000 Shelter Support * Pays for Police at the Union Gospel Mission �` 5 month coverage for sleeping mats Theresa Living * Asked for $10,000 Center * Serves single women and women with young children. * Individualized program. * average cost.,small program. Twin Cities * Asked for $5,500 Community Voice * To provide homeless clients Mail and individuals in battered women's shelters needing phone answering services to access apartments and safe communications. * Reduces shelter stays Pundin Recommended $15,000 $ 10,000 $0 $30,000 $27,000 $10,000 $ 5,500 G�ShVucom\es�9�esgnotes.wpd 1999 ESG notes Page a Proposal Urban League, Saint Paul Comments * Asked for $33,000 * New program to E5G * Overlap in services with another applicant Wilder * Asked for $10,800 Shelter * Social Services extended to facilities. SRO * Crisis intervention * Stabilize lifestyles of persons at risk. r� Recommended Fundine $0 $ 10,000 Women ofNations *asked for $24,360 $ 0 Eagles Nest * Rehab request of laundry room * Battered Women's shelter * Possibly better funded through Open vour Hearts YWCA * Asked for $30,000 Most comprehensive Transitional Housing Program in the City. * Has steady funding stream with State ESG, United Way and HUD directly. * Largest transitional housing program Total of recommended gxants 1999 cycle funds availahle for grants: Unallocated funds $ 30,000 $33b,300 336.300 �1� G:VSMticom�xsg99�esgnotes.wpd Council File # ��� � GreenSheet# 100928 Presented By: RESOLUTION SAINT PAUL, MINNESOTA �� Referred To: Committee: D ate i VJHEREAS, on January 12, 1988 the Saint Paul City Council approved procedure for re-allocarion of x Emergency Shelter Grant Funds given to the City by the U. S. Deparhnent of Housing and Urban a Development (HLJD) (d"uector enritlement funds); and a s WIIEREAS, the City Council authorized use of this same procedure to determine which nonprofit s organizations to recommend for funding under the State of Minneosta's Emergency Shelter Cn•ant � program; and a e WHEREAS, there aze funds available from HLTD in the 1999 Emergency Shelter Grant cycle �o ii �z WHEREAS, on November 4, 1999 a review of funding requests was conducted ia in accordance with the approved procedure outlined by The City Council for the Emergency Shelter Grant Review Team ,a the following recommendarions for funding were made: ,s is 1 Ain Dah Yung Teen Shelter i� 2 Catholic Charities Mary Hall Men's Shelter ie 3 Catholic Charities Dorothy Day Shelter is 4 Catholic ChariSes Fumiture Warehouse zo 5 Catholic Charities Eviction Prevention zi 6 Emma Norton Transitional sz 7 Home of Good Shepherd RoseCenter za 8 House Calls/W.Side Health zs 9 Listening House drop in shelter zs 10 LSS Teen Safe House 11 Project hope/SMRLS za 12 St Paul Foundation deposit program ze 13 St Paul Foundation Shelter Support ao 14 Theresa Living Center si 15 Twin City Community Voice Mail az 16 Wilder SRO Resident Support sa 17 YWCA Transitional 10,000 15,000 52,800 'f2,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 aa � as NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of St. Paul hereby accepts a� and approves these recommendations for expenditure of Emergency Shelter Grant funds; and be it � 39 FURTHER RESOLVED, that the CiTy Council authorizes the appropriate CiTy staff to enter into the ao contracts with the above organizations in accordance with state and federal regulations; and be it a, az FURTHER RESOLVED, that upon the recommendation of the Mayor, the City Council adopts the attached aa changes to the 1999 budget. /��-� 4t az SPENDING PLAN: � aa Unspecified Contingency P6 100-39290-0547-61999 � as Ain Dah Yung Teen Shelter a� Cathotic Charities Mary Hall Men's Shelter as Catfiolic Charities Dorotfiy Day Shelter as Catholic Charities Fumiture Warehouse so Catholic Charities Eviction Preveniion s� Emma Norton Transitional sz Home of Good Shepherd RoseCenter sa House Calls/W.Side Health sa Listening House drop in shelter ss LSS Teen Safe House ss Project hope/SMRLS s� St Paul Foundation Deposit Program ea St Paul Foundation Shelter Support ss Theresa Living Center eo Twin City Community Voice Mail si Wfder SRO Resident Suppod sz YWCA Transitional c3 Saint Paul HIO sa 65 66 67 88 69 70 100-3920-0547-00582 100-3920-0547-00570 100-3920-0547-00838 100-3920-0547-00579 100-3920-0547-00839 100-3920-0547-00571 100-3920-0547-00573 100-3920-0547-00581 100-3920-0547-00574 100-3920-0547-00575 200-3920-0547-00566 100-3920-0547-OOS80 100-3920-0547-00840 100-3920-0547-00064 100-3920-0547-00576 100-3920-0547-00577 100-3920-0547-00578 100-3920-0558-00565 netincrease Requested by Department of: RESOLVED, that the City Council approves these changes to the 1999 budget. By: Current Amended Budget Change Budget 354,000.00 (354,000.00) 0 $0.00 $0.00 $0.00 $O.OQ $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $O.OD $o.00 $0.00 $0.00 $o.00 10,000 15,000 52,800 72,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 17,700 10,000 15,000 52,800 12,000 33,000 15,000 6,500 35,000 23,000 15,000 10,000 30,000 27,000 6,500 5,500 10,000 30,000 17,700 354,000.00 0.00 354,000.00 0.00 Saint Paul Housing Information Office Dave Thune Approval Recommended by Budget Director: � gy . � ,�-- dopted by Council: Date o � � a.«�.5 �a o Form Approved by City Attorney: doption Certified by Council Secreiary: �( BY� ` I� �-_�,� Y� 1�_ �.L .'�n--.�e Approved by Mayor for Submis ' o�u ' pproved by Mayor: Date zdi9 � By: y� � /C../ lo :44��%3 se�7 Osiws� ,. � Infoanation Office RilACTPFRSONBPHONE O DFYARi�ffN�OfRECI00. V� ` �`�1 CIIYCCIIFYR Steve Itice 266-6008 MBERSF 0`"'`"' -�-� `"�"'�"` OUTING irrssavcrounc¢acavasr[ownj RDER O euuaru�croa � rtv.succsmvs¢ax ASAP � l�uractoxauurn. � ci�'accomvraxr il of the allocation of federal Emergency Shelter Grant Program funds to the lis[ed non profii agencies for the purpose of assisting ihem to a wide range of service to people who aze "homeless " or at " risk of becoming homeless". _HANIQNGCOM.p5510N _CtVQ.SERVICECOALWSVON cmcoiwvrnx _OvemightSh n sr,� PERSONAL SERVICE CONTR1Cf5 MtiSf ANSlVER7HE FOLLOW4YG QUES'CIONS: 1. F3az tM1is persoNfiem erer xrorked undera conmtt far rAis depatmmn 3 rFS x0 2. Has fiis pe�wNfirm ever bem a city employee� YES NO 3. Ooa tAU persoNErm posseu a s4ill no[ mrmally pouessed by any curtmt city wploya? YES NO WGPItOBLEN,I55IfE, OPPo0.1iR.T1Y(NTO, Wbl. WMn WEee.0.'Ly) Deparhnent of Housing and Urban Development provided Emergency Shelter Grant funds to the Ciry of Saint Paul he purpose of providing emergency shelter and services to homeless individuals and those at risk of homelessness. Advantages if approved Shelter and services will be provided ro more thatn 3,000 men, women and chitdren how aze homeless the course for 1999 and 2000 Disadvantages if Approved none _ . : a=,.._ "' 6 �' 2 :.<i �.,u:.� - �.;. "a- x 1 `b Disadvantages if not approved ~'� A rt �..� G .,�. �� s .,�.-,.:�=:�s��t� Agencies recomtnended for grants may have to curtail or close services. Some members of the Ciieut a `.v .'� ag ��� e��? �'-��?-, �� � "i A . y(—...L :. j �..'if c w'�.. ka �i.0 populations may suffer illness or death because of exposeure to the elements. Others may be forced �' �� tl to use emergency shelter at a cost to the taspayer at many times that of the initial wst of assistance. TOTAL AMOUNT OF TRANSAC'IION $ ��� 354,000 cosT�vsrrossuDG� ye aa,�,�,�Ea P6 100-39290-0547-61999 snntvaulBUe9wolRCaff:ll113veadlvuzaz.Yry��zz-ix-xx _ ; � � / G�srn�tS R��afct� C2ntef , ,�, ,. . � J� � 5taff Report 1999 Emergency Shelter Grant Program re: The 1999 recommendations of the Review Committee on applicarions to the 1999 Emergency Shelter Grant Program History: This funding is federal pass through funding. The city gets a 5% administrative fee for its services. It comes to Saint Paul under the Stewart B McKinney bill. Emergency Shelter Grant funds aze earmarked by the federal govemment for the purpose of pass through to emergency shelters, transitional housing, and programs aimed at preventing emergency housing or assisting people get out of emergency housing. In 1982 The City council decided to distribute this money according to the recommendation of a review committee which which it created by designating membership from the following groups: the Mayors office, the Housing Information Office, PED, The Forurth district Congressional Office, the United Way offices, The State of Minnesota Department of Economic Security (now merged into the Department of Children Families and Leaming), and the Ovemight Shelter Board. In practice, the Overnight Shelter Board membership constitutes 90 % of that list and so they met at a regulaz meeting on Noverber 4,1999 and invited those who were not members to sit and vote. A Request for Proposals (RFP) was publicized in the first week of September with a deadline for submission of October 18, 1999. Twemy one proposals were submitted. Prior to the meeting, the proposals were categorized and summarized and summaries were mailed to the committee members on October 25, 1999. Seventeen are recommended for funding. See below. Background - Funding Ten days prior to the meeting the Board had been provided a summary and analysis sheets of the 21 proposals that were submitted by October 18, 1999 as per the RFP published in the St Paul Pioneer Press. There was a general discussion on service needs and the demand for emergency shelter and affiliated services as well as other resources available to pay for these resources. The Boazd reviewed the Hi1D guidelines on percentage limitations on the categories that HIJD uses to organize the grants. Those are : "Maintenance and operations" which have no percentage limitation. "Rehab of shelters" which haue no percentage limitations, "Prevention services" which carry a 30% limitation, and `Bssential services" which carry a 30% limitation. �d- � These limitations apply only to the combined funding of all grant recipients. Specific grants are not affected unless together with other grants in the same category (either prevention or essential services) exceed 30 % of the grant made by HUD to the City. This did not prove to be a problem during 1999. A number of board members who had recenfly participated in separate funding detemrinations for other agencies which involved many of the same ESGP applicants (as well as others. They indicated that nearly all the proponents cite the need for "housing outreach workers" to assist the clients in simply finding a place to live. Other funding resources were also identified as sources for some of the proposals that the Boazd is being asked to consider. For example, Ramsey County has unallocated FHPAP fixnds that can supplement what ESG funds cannot cover for an emergency "safe waiting" space this winter. Other resources include the State ESCT funds, MHFA Housing Trust Funds and Open your Hearts to the Homeless and Hungry funds can cover rehab costs. Some of those recources may be deemed as more appropriate for a specific application. The Proposals General commentary on this yeazs applicants as a whole noted that Catholic Charities family shelter did not make an application because it will be moving to the Maplewood site with a clear funding stream from Ramsey County. Episcopal Community Services did not apply this yeaz for reasons uneafplained - the recent change of directors may have been a factor. In addition there were genuinely new applications from Jendayi, St Paul Council of Churches, The St Paul Urban League, Frogtown Catholic Charities Eviction Prevention, and Catholic Charities Dorothy Day Emergency save waiting program. The 21 proposals totaled $602,864 ($266,564 more than the available funding). Funding is 11 % lower than the 19981evels. Groupings of the proposals follow: 5 emergency shelter proposals - one of them new, 6 transitional housing proposals - two of them new 2 direct economic assistance to homeless and at risk individuals and families; 2 in-kind assistance programs that stretched low income budgets and connected the homeless to job and housing opportunities, 5 counseling and support programs - two of them new; and, 1 facility improvement program. Review Committee Policies The Iteview Committee decided to place a priority on emergency shelter rather than transitional housing. This decision was based on the reports of a number of agencies reporting client statements that the shelters were found to be full, as well as the need to routinely send people to Minneapolis to seek shelter at Sharing and Caring Hands. In addition, the fact that the Union Gospel Mission was virtually £ull everyday throughout the summer, when it historically has Esg99 staffnotes Page 2 of4 d�-� has a number of vacancies, was seen as eazly warning that this winter could see a high demand for emergency sheiter. . The Review Committee considered a variety of "what if' scenarios looking at the worksheet called "fourlh possibilities" with an eye to funding renewals and contemplating the approach of hoiding back a contingency fund with the idea of discussing proposed grants with the potential recipients in advance of taking the recommendations to the City Council. The idea was that if it was determiued that recommendations in a given case were too meager, the Review Committee would have the funds to remedy any under funding. Upon seeing the depth of the cuts that are required to work with a contingency fund, the Review Committee decided against holding funds for a contingency fund to be allocated to either a new proposal or among the exisfing applicants. In addition, the Review Committee felt that since the RFP did not notify the applicants of the use of a contingency fund approach, it should not be used. The Review Committee noted the different sizes of the various shelter and transitional housing agencies and expressed a desire to make grants that were proportional to the numbers of shelter spaces. The Review Committee decided not to automatically "rule out" new proposals automatically. However, members expressed a the need for a compelling case to introduce a new recipient to the list of recommendations. Finally, as an operaring principle, the Review Committee determined to not totally defund any renewals in order to balance the shortfall of requests. This was decided in spite of the fact that last year's funding level permitted what amounted to "funding windfalls" for some groups. Accordingly, page four shows the proposals that aze recommended for grants: Esg99 staff notes Page 3 of 4 dd � 1999 ESG Emergency Shelter Grant list of proposals Review Committee Recommendations funds to distribute $336,300 Alphabetical list of proposals code system for understanding the mission of the agency ES = Emergency Shelter P= Prevention services to avoid Emergency Shelter MO = move out assistance from Emergency Shelter R = rehab T = Transitional Housing ? = BLENDS TWO OR MORE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 Ain Dah Yung Teen Shelter C Charities Mary Hall Men's Shelter C Charities Dorothy Day Shelter C Charities Furniture Wazehouse C Charities Eviction prevention Emma Norton Transitional Home of Good Shepherd RoseCenter House CallslW.Side health 7endayi Transitional Listening House drop in shelter LSS Teen Safe House Project hope/SMRLS St Paul Council of Churches Transitional St Paul Foundation deposit program St Paul Foundation Shelter Support Theresa Living Center Twin City Community Voice Mail Urban League/St Paul Wilder SRO Resident Support Wmn Nations Eagles Nest YWCA Transitional Total requests Funds Available shortfall Agency Recommended Mats/ Request Grant Code Beds 10000 30000 125925 27Q00 51000 15000 24829 35000 26435 26000 22000 19000 20000 30000 27000 10000 5500 33000 10815 24360 30000 10000 15000 52800 12QQ0 33000 15000 6500 35000 0 23000 15000 10000 Q 30000 27000 6500 5500 0 10000 0 30000 ES ES ES MO P T T P T ? ES ? T MO ES T MO P P ES T 10 15 75 na na 30 7 na 18 602864 336300 336300 336300 266564 0 na 6 na 2Q na 25 12 na na 110 43 85 Esg99 staff notes Page 4 of 4 dd-� 1999 ESG notes Page i 1999 Emergency Shelter Grant Program Funds Summary Notes to accompany the 1999 Review Committees Grant Recommendations: 1999 Grant funds to be allocated City administration fee (1999) 5% $ 336,300. $ 17,700 Total funds affected by the resolution $ 354,000 Provosal Comments Ain Dah Yung * Asked for $10,000 * Funded last year good program £or youth * Otherfunding sources Catholic Charities Men's shelter Dorothy Day Shelter Catholic Charities * Asked for $30,000 * Already funded by County on per diem contract. * Beds supplement UGM mats * Asked for $125,925 * Turn aways will have a place this winter * The ESG fund cannot cover 5 months Furniture * Asked for $27,0000 to operate a Warehouse fumiture warehouse. Catholic Charities * Demand exceeds ability to help. * Cut back because of shelter priority * Flexible in category of request - e.g. Operations vs Essential Service. Funding Recommended � /1 �' $15,000 $52,800 $12,000 Eviction Prevention * Asked for $51,000 $33,000 Catholic Charities * Expand service beyond Frogtown * Prevent Homelessness with timely information Counseling and referral * Central location G:4Shllucom�esg99�xsgnotes.wpd ,/�D-� 1999 ESG notes Page 2 Pro pOS21 Comments Emma Norton * Asked for $15,000 * Operates half of overall program as transitional housing. * Cost effectiveness is average * Medium size progam serves 30 people Home of Good Shepherd (RoseCenter) * Asked for $24,829 * Transitional Housing * Target population, young women ages, 18-23 yrs old. To assist them in finding a stable, self-reliant lifestyle. Average cost * Small program serves 7 women House Calls/ * Asked for $35,000 West Side Health * To conduct home visits and Center provide prevention assistance in utility shut-offs to keep families housed in their current homes. * No admin costs Fundine Recommended $15,000 $ 6,500 $ 35,000 7endayi Transitional * Asked for 26,435 $ 0 * new program to ESG * Seen as a Pregnant Teen Program more than a Emergency Shelter program Listening House * Asked for $26,000 $ 23,000 * An important 1 on 1 interaction atmosphere for many ofthe alienated homeless. * Bilingual services. * best downtown nurturing atmosphere. * resting place for many 3�' shift workers G:VShVucom�esg99�esguotes.wpd DJ-�' 1999 ESG notes Page 3 Pro osal Safe House Lutheran Social Service SMRLS/Project Hope St Paul Council of Churches Scattered Site Transitional Saint Paul Foundation Community Sharing Fund Comments * Asked for $22,000 * Only self referral teen shelter * Limited number of youth = 6 * highest cost program * Asked for $19,000 * Assist homeless persons with Transportation and advocacy in finding potential rentals * To provide legal assistance to homeless * Questions about program effectiveness * Asked for $20,000 * New proposed program * Asked for $30,000 * Last resort emergency funding * City-wide agency Support * 100 % funds to poor people St Paul Foundation * Asked for $ 27,000 Shelter Support * Pays for Police at the Union Gospel Mission �` 5 month coverage for sleeping mats Theresa Living * Asked for $10,000 Center * Serves single women and women with young children. * Individualized program. * average cost.,small program. Twin Cities * Asked for $5,500 Community Voice * To provide homeless clients Mail and individuals in battered women's shelters needing phone answering services to access apartments and safe communications. * Reduces shelter stays Pundin Recommended $15,000 $ 10,000 $0 $30,000 $27,000 $10,000 $ 5,500 G�ShVucom\es�9�esgnotes.wpd 1999 ESG notes Page a Proposal Urban League, Saint Paul Comments * Asked for $33,000 * New program to E5G * Overlap in services with another applicant Wilder * Asked for $10,800 Shelter * Social Services extended to facilities. SRO * Crisis intervention * Stabilize lifestyles of persons at risk. r� Recommended Fundine $0 $ 10,000 Women ofNations *asked for $24,360 $ 0 Eagles Nest * Rehab request of laundry room * Battered Women's shelter * Possibly better funded through Open vour Hearts YWCA * Asked for $30,000 Most comprehensive Transitional Housing Program in the City. * Has steady funding stream with State ESG, United Way and HUD directly. * Largest transitional housing program Total of recommended gxants 1999 cycle funds availahle for grants: Unallocated funds $ 30,000 $33b,300 336.300 �1� G:VSMticom�xsg99�esgnotes.wpd