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277414 WMITE - CITY CLERK •r��A�� PINK - FINANCE COl1[IC11 � �i CANARY - DEPARTMENT G I T Y O F S A I N T PA U L BLUE - MAYOR File N O. Co ncil Resolution Presented � Referred T Committee: Date Out of Committee By Date An admini strative Re splution e stabli shing the title and class specification for Workers' Compensation Administrative Clerk in the Civil 5ervice Rules. RESOLVED, that the Civil Service Rules be amended in Section 3.B (Clerical Group), by inserti.ng the ti.tle of WorkersT Compensation Admini strative Cle rk in Grade 24; and be it FURTHER RESOLVED, th.at the Civil Se rvice Rule s be furthe r amended in Section 32 by inserting, in proper alphabeti.cal order, the attached class specification for Workers' Compensation Administrative Cle rk. Approved: .�- ,, Chai rm Civil Servi e Commission COUIVCILMEN Requestgd by Depactment of: Yeas Nays t�unt PERSONNEL OFFICE Levine In Favor Maddox � � McMahon Showalter __ Agalllst BY Tedesco Wilso� SEP � 5 t�i11 Form A roved y Ci Atto n Adopted by Council: Date � Certified Y�.s by Council ecr ry BY � � � App1 d by Mayor: D e `�Cr � 6 �98� Appro by Mayor for Su 'ssi to Counc 1 By _ B UBLISHED SEP 2 6 i981 Title of class: �rj�� 0 WORKERS' COriPENSATION ADMINISTRATIVE CLERK DESCRIPTION OF WORK General Statement of Duties: Performs highly skilled clerical work of a complex nature in the administration of workers' compensation cZaims; handles all routine matters relating to Workers' Compensation reports and forms; and performs related duties as required. Supervision Received: Works under the general guidance and direction of an attorney. Supervision Exercised: Exercises within a unit, division or department immediate or close technical or administrative supervision directly over lower level clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Coordinates claims, assembles all pertinent documents, notes problems and questionable items. Opens files or directs that they be opened after receipt of report of injury; sets up follow-up dates for file review regarding receipt of necessary medical and time loss reports. Prepares correspondence requesting medical reports from physicians and/or hospitals; requests further information from employees necessary to process claims. Reads medical reports; computes payments and processes routine claims. Computes the amount of time loss, the weekly compensation rate and any supplemental benefits for temporarily totally disabled employees and computes payment for permanent partial disability based on Workers' Compensation Division schedules. Prepares pay vouchers for in3ury-related expenses and for weekly benefit payments. Prepares claim establishment form and transmits to Data Processing to place information on every claim. Maintains all claim records for every in,�ury. Reports the amount of compensation paid by the city for work-related injuries in order to obtain reimbursement. Prepares the semi-annual and annual workers' compensation report for the Workers' Compensation Division; forwards medical, time loss and payment reports to the division. Prepares other forms such as requests for time extension, final payment receipts and dependent coverage in death cases. Types complex, technical or involved materials that require independent judgment and the ability to rearrange, expand, segregate and tabulate. Prepares legal documents such as: stipulations for settlements, and affidavits of mailings; and fills out legal forms for attorney�s signature. Handles phone inquiries from employees, department timekeepers, hospitaZs and doctors and attorneys representing employees, searches files and - supplies information; directs individuals to others when a policy deci- '" " � sion regarding the regulations is required. _ , `KN�WLEDGES, SKiLLS AND ABILITIES , ` , ; . :-'�- Considerable knowledge of the policies and procedures of handling workers` compensation claims. (continued on reverse side) WORKERS' COMPENSATION ADMINISTRATIY� CLERR (continued) Considerable ability to type with speed a.�d acc�iracy. Considerable ability to read and interpret complex regulations and fee schedules. Considerable ability to perform difficult arithmetic calculations with speed and accuracy. Considerable ability to deal with the public in a tactful and effective manner. Considerable ability to follow complex oral and written instruct,ian: Some ability to understand medical billing terminology. Considerable ability to perform clerical fu�ctions with little close supervision. MINIMUM QUALIFICATIONS S3.x years� clerical experience; at least two of which have been as a Workers' Compensation Clerk or equivalent. Title of class: WORKERS' COr�ENSATION ADMINISTRATIVE CLEIZK ��4�� DESCRIPTION OF WORK General Statement of Duties: Performs highly skilled clerical work of a complex nature in the administration of workers' compensation claims; handles all routine matters relating to Workers' Compensation reports and forms; and performs related duties as required. Supervision Received: Works under the general guidance and direction of an attorney. Supervision Exercised: Exercises within a unit, division or department immediate or close technical or administrative supervision directly over lower level clerical workers. TYPICAL DUTIES PERFORMID � The listed examples may not include all duties performed by all positions in this class. Coordinates claims, assembles all pertinent documents, notes problems and questionable items. Opens files or directs that they be opened after receipt of report of injury; sets up follow-up dates for file review regarding receipt of necessary medical and time loss reports. Prepares correspondence requesting medical reports from physicians and/or hospitals; requests further information from employees necessary to process claims. Reads medical reports; computes payments and processes routine claims. Computes the amount of time loss, the weekly compensation rate and any supplemental benefits for temporarily totally disabled employees and computes payment for permanent partial disability based on Workers' Compensation Division schedules. Prepares pay vouchers for in3ury-related expenses and for weekly benefit payments. Prepares claim establishment form and transmits to Data Processing to place information on every claim. Maintains all claim records for every' injury. Reports the amount of compensation paid by the city for work-related in�uries in order to obtain reimbursement. Prepares the semi-annual and annual workers' compensation report for the Workers' Compensation Division; forwards medical, time loss and payment reports to the division. Prepares other forms such as requests for time extension, final payment receipts and dependent coverage in death cases. Types complex, technical or involved materials that require independent �udgment and the ability to rearrange, expand, segregate and tabulate. Prepares legal documents such as: stipulations for settlements, and affidavits of mailings; and fills out legal forms for attorney's signature. Handles phone inquiries from employees, department ti.mekeepers, hospitals and doctors and attorneys representing employees, searches files and � supplies information; directs individuals to others when a policy deci- � - sion regarding the regulations is required. � :: � : `- ;KNOWLEDGES, SKILLS AND ABILITIES : ; . ;, ; .,:..: ...,_. Considerable knowledge of the policies and procedures of handling workers' compensation claims. � (continued on reverse side) WORKERS' COMPENSATION ADMINISTRATIVE CLERK (continued) Considerable ability to type with speed and accuracy. Considerable ability to read and i,nterpret complex regulations and fee schedules. Considerable abili,ty to perform difficult arithmetic calculations with speed and accuracy. Considerable ability to deal with the puhlic in a tactful and effective manner. Considerable ability to follow complex oral and written instruction. Some ability to understand medical billing terminology. Considerable ability to perform clerical funetions with little close supervision. MINIMUM QUALIFICATIONS Six years' clerical experience; at least two of which have been as a - Workers` Compensation Clerk or equivalent. Title of class: �� WORKERS` COMPENSATION ADMINISTRATIVE CLERK DESCRIPTION OF WORK General Statement of Duties: Performs highly skilled clerical work of a complex nature in the administration of workers' compensation claims; handles all routine matters relating to Workers' Compensation reports and forms; and performs related duties as required. Supervision Received: Works under the general guidance and direction of an attorney. Supervision Exercised: Exercises within a unit, division or department immediate or close technical or administrative supervision directly over lower level clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Coordinates claims, assembles all pertinent documents, notes problems and questionable items. Opens files or directs that they be opened after receipt of report of in�ury; sets up follow-up dates for file review regarding receipt of necessary medical and ti.me loss reports. Prepares correspondence requesting medical reports from physicians and/or hospitals; requests further information from employees necessary to process claims. Reads medical reports; computes payments and processes routine claims. Computes the amount of time loss, the weekly compensation rate and any supplemental benefits for temporarily totally disabled employees and computes payment for permanent partial disabil_ity based on Workers' Compensation Division schedules. Prepares pay vouchers for injury-related expenses and for weekly benefit payments. Prepares claim establishment form and transmits to Data Processing to place information on every claim. Maintains all claim records for every in3ury. Reports the amount of compensation paid by the city for work-related injuries in order to obtain reimbursement. Prepares the semi-annual and annual workers' compensation report for the Workers' Compensation Division; forwards medicaZ, time loss and payment reports to the division. Prepares other forms such as requests for time extension, final payment receipts and dependent coverage in death cases. Types complex, technical or involved materials that require independent judgment and the ability to rearrange, expand, segregate and tabulate. Prepares legal documents such as: stipulations for settlements, and affidavits of mailings; and fills out legal forms for attorney's signature. Iiandles phone inquiries from employees, department timekeepers, hospitals and doctors and attorneys representing employees, searches files and supplies information; directs individuals to others when a policy deci- ' sion regarding the regulations is required. •'; �TOWLEDGES, SKILLS AND ABILITIES ' Considerable knocaledge of the policies and procedures of handling workers' compensation claims. � (continued on reverse side) WORKERS' COMPENSATION ADMINISTRATIYE� CLERK (continued) Considerable ability to type with speed and accuracy. Considerable ability to read and interpret complex regulations and fee schedules. Considerable ability to perform difficult arithmetic calculations with speed and accuracy. Considerable ability to deal with the public in a tactful and effectiue manner. Considerable ability to follow complex oral and written instruction`. Some ability to understand medical billing terminology. Considerable ability to perform clerical functions with little close supervision. MINIMUM QUALIFICATIONS Six years' clerical experience; at least two of which have. been as a Workers' Compensation Clerk or equivalent. Title of class: WORKERS' COMPENSATION ADMINISTRATIVE CLERK �� DESCRIPTION OF WORK General Statement of Duties: Performs highly skilled clerical work of a complex nature in the administration of workers' compensation claims; handles all routine matters relating to Workers' Compensation reports and forms; and performs related duties as required. Supervision Received: jJorks under the general guidance and direction of an attorney. Supervision Exercised: Exercises within a unit, division or department immediate or close technical or administrative supervision directly over Iower level clerical workers. TYPICAL DUTIES PERFORMED � The listed examples may not include all duties performed by all positions in this class. Coardinates claims, assembles all pertinent documents, notes problems and questionable items. Opens files or directs that they be opened after receipt of report of injury; sets up follow-up dates for file review regarding receipt of necessary medical and time loss reports. Prepares correspondence requesting medical reports from physicians and/or hospitals; requests further information from employees necessary to process claims. Reads medical reports; computes payments and processes routine claims. Computes the amount of time loss, the weekly compensation rate and any supplemental benefits for temporarily totally disabled employees and computes payment for permanent partial disability based on Workers* Compensation Division schedules. Prepares pay vouchers for in3ury-related expenses and for weekly benefit payments. Prepares claim establishment form and transmits to Data Processing to place information on every claim. Maintains all claim records for every injury. Reports the amount of compensation paid by the city for work-related ia�uries in order to obtain reimbursenent. Prepares the semi-annual and annual workers' compensation report for the Workers' Compensation Division; forwards medical, time loss and payment reports to the division. Prepares other forms such as requests for time extension, final payment receipts and dependent coverage in death cases. Types complex, technical or involved materials that require independent �udgment and the ability to rearrange, expand, segregate and tabulate. Prepares legal documents such as: stipulations for settlements, and affidavits of mailings; and fills out legal forms for attorney's signature. Handles phone inquiries from employees, department timekeepers, hospitals and doctors and attorneys representing employees, searches files and supplies information; directs individuals to others when a policy deci- sion regarding the regulations is required. ; KNOWLEDGES, SKII,LS AND ABILITIES _ ; .::,., .,; : . Considerable knowledge of the policies and procedures of handling workers' compensation claims. � (continued on reverse side) WORKERS' COMPENSATION ADMIPIISTRATIVE CLERK (continued) Considerable ability to type with speed and accuracy. Considerable ability to read and interpret complex regulations and fee schedules. Considerable ability to perform difficult arithmetfc calculations with speed and accuracy. Considerable ability to deal with the public in a tactful and effective ma.nner. Considerable ability to follow complex oral and written instructi.on. Some ability to understand medical billing terminology. Considerable ability to perform clerical functions with little close supervision. MINIMUM QUALIFICATIONS Six years' clerical experience; at least two of which have been as a Workers' Compensation Clerk or �quivalent. , �� 4 � J��,, �O• �,o . F;�e ��' , - � � � . , - " ��z .�ti0 �A Q�� Oa�e � -�.e� O • O'ate ' G1S� C�,1� ��:��ee �,�,e� �� C° �e a,�° ' VO y"�$ e�y ey� o"� � 115� o�4g'� �� `��,�c 5�,a�' S G �e „�� ofi ' �`�Q�o��, � �yo� oi�e.y�,��,. ae�y e�ya�j. � ,�� .-. o�,P� � GS'�g �°�' O,��Gy`ty�' a,�,.e"s'' Go.�4 � �S e t G J� �� ,�tiJe�o�'y,�.�'' eg� ei5 ,�,.e� e ��,�a,Gy�c�e,��, e.¢,� �°�s'� �5`�,� e �y �o �� .,�v e G c o�, '`ae �,b ce�e��ea e�e��ea o�`��`�ee aa ay ��Je •�,'�� e��e ��eg °�ae�' 'c'�a'��e 4 ¢ �G A�''��. ° 15 C,�. � y�, ce �a� �.5 O�� a�,'�''e e�'a� . ��e .�5e�� .��.'ae� p,,�.�fi • � ;,�5 , Gti�'' �,14 or� ��'9' �� 'e� '�Y'e 4e� 5a�~ �'�pv G'��41'�-''�G�a 9° �� '',�4�0 �,�.'4e� ,�ti°�'�' G�'e� v��' s�,''^�'��°� e�5� G � 3 4' `�le '�"�a�y� g��o 1°�y�� o� . / 5y'�� ye ,�, g'L �. �. A�„�'� .�y�`� c�'�� . 1��'�� Q"��e e G�� t � �� ecy� p�4 �„�,a5'�e ^��'ea G�,�.S� y4 �'��1� C� a� ea � Opei. �,2.�Y' a'� SE � mea G�,e�� Prepare hospi �oE proces: �e° Reads medi� �eQ�'�� .�'S Computes the ab`l .�1� supplement �e��` �j0 computes pa, 4Le°' ,Q'��' Compensation ' Prepares pay vou� payments. 0`1 � Prepares claim esto �o< <o�e : place information `nFa PQQ Maintains all claim r � .�ps� F°`� Reports the amount of / Q,�,a �y / in order to obtaia r� �� y � ` Prepares the semi-annual C��,� � �`�� Workers Compensation L G��C� �G�_ PQQ reports to the division. � Prepares other forms such as �eas ��'`r,�o�� S� receipts and dependent cov �� ,e Typjudgmenteandtthe abilitr to . � `�'- " OaSe��e`a`y Y Prepares legal documents such as. �� r�� Goor�� / affidavits of mailings; and fii by C aby signature, a�Q�ea t��_`^� a�e � Handles phone inquiries from employe. �' ``��.Qa � � �pitals and doctors and attorneys represen, Ge / ,��a�° �les and supplies information; directs indiv: �y aby �olicy deci- sion regarding the regulations is rec, Q�o�ej PQ . . ; KNOWLEDGES, SKILLS AND ABILITIES 0y - - :;:: Considerable kno�,rledge of the policies and procedures of handling workers' compensation claims. (continued on reverse side) WORKERS' COMPENSATION ADMINISTRATIYE �CLERK '�` � (continued) Considerable ability to type with speed and accuracy. Considerable ability to read and interpret complex regulations and fee schedules. Considerable ability to perform difficult arithmetic calculations with speed and accuracy. Considerable ability to deal with the public in a tactful and effective manner. Considerable ability to follow complex oral and written instructiori. Some ability to understand medical billing terminology. Considerable ability to perform clerfcal functions with little close supervision. MINIMUM QUALIFICATIONS Six years' clerical experience; at least two of which have been as a Workers' Compensation Clerk or equivalent. � '�S ._ O� ' � .. x e'� ♦ ~ Q��'�� G JcG~ _ 0 G'�.� c o o� ,yy'° F' o'O S ��i O� �a� b� �ea � '�� _. .~-� - � �I'�Y' ��' �AI�'T 33A�C7L '� ��,•�..: . OFFICE OF TH� CYTY C�Ui,7CZL I� ! 41� ��:� �� i; . t.s�!T••' � . iis��srv�+w•" � � ��'�^'� ' -� �� Da t e ; September 4, 1981 � .�� - � Q �� 1�� 1 �'� � � � � � �T TO : Soin� Paut City Council . . . �R Q� � C 4171 t7f f��2� �� FINANCE, MANAGEMENT & PERSONNEL George .Mr.Mahor� Ci101�111C1t1, ma�ces the foilowinq ' - report or.� G.F. ' ` .� Ordinance �3� [� Resolution . � � Oth er ' TiTLE :: • At its meeting of September 3, 1981, the Finance Committee recommended approval • of the following: . . _ __ - �� 8. � Resolution establishing title and 'class specification for title of�Workers' -' Compensation Administrative Clerk in Grade 24 of Section 3.B of'Civil Service Rules. (12215-GM) 9. Resolution establishing titles and class specifications for titles of Adaptive Recreation Assistant in Grade 17 and Adaptive Recreation Director� in Grade 28E, Section 3.L of the Civil Service Rules. (12216-(�I) - • 10. Resolution changi:ng title of Office Services Supervisor in Section 3.J.to � Office Services Administrator-Supervisor in same group. (12214-GM) - CI-I'y HALL SEVE?tiTH FLOOR SAIi�1T P�1tTL. �'II\�ESOT� SSFO? . .�,.y _ �--� ---------_`..�._.:.R:=:;:_�. Do not detach this memorandum Trom tne r �y� � �� ,�� , �;, � �� resbi�otiDn so that this information wlti be ` C, available to the City Council. ��41� EXPLANATION OF ADMINISTRATIVS ORDERS, RESOLUTIONS, AND ORDINANCES Date: July 23, 1981 ;-;�;; - ;; ��.��7 � U �� fi T0: MAYOR GEORGE LATTMER "�"ie�°+`sp- : a:k� � ��: FR: Personnel Of�ice RE: Resolution for submission to City Counci� ACTION REQUESTED , , We recommend your approval and submission of this Resolution to the City Council. PURPOSE ANA RATIONALE �'OR THIS ACTION Thi s R.e solution e stabli she s the title of Worke r st Compensation Admini strative Clerk in Grade 24 of Section 3.B (Clerical Group) and the class specification. for this title in Sect-i.on 32 of the Civi1 Service Rules. The bi-weekJ.y salary range for Grade 24 is shown below: A B C D E F 10-yr. 15-yr. 20-yr. 25-yr. 538. 27 562. 82 586. 76 613. 76 642. 61 670. 23 689. 25 707. 66 717. 16 726. 66 FINANCIAL IMPACT This represents approxirnately a 15% increase in the rate paid this positi.on. The an.nual increase in sa.lary based on 1981 rates would be $800. 00. ` ATTACHIKENTS: _ R.esolution and copy for the City Clerk.