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277413 WHITE - CITY CLERK ����� CANARY - DE ARTMENT COUIICII RLUE . - MAVOR GITY OF SAINT PAUL File NO. ncil Resolution � Presented C Referred To Committee: Date Out of Committee By Date An administrative Resolution changi.ng the title and class specification for Office Services Supervisor to Office Services Administrator- ' Supervisor in the Civil Service Rules. RESOLVED, that the Civil Service Rules be amended in Section 3. J (Professional-Administrative Non-Supervisors Group) by striking out the title of Office Services Supervisor from Grade 3 and by substituting in lieu thereof the title of Office Services Administrator-Supervisor; and be it FURTHER RESOLVED, that the Civil Servtce Rules be further amended by striking from Section 32 the class specification for the title of Office Services Supervisor and substituting in lieu thereof the attached class specification for the title of Office Services Administrator-Supervisor. Appr ove d: ha rma Civil Se ' e Comrnis sion COUNCILMEN Requestgd by Department of: Yeas Nays Hunt PERSONNEL OFFICE �evine In Favor Maddox � McMahon B showalter __ Against Y Tedesco Wilson SEP � 5 �g81 Form pproved y C� y Attorney Adopted by Council: Date Certified a_s d by Council ecre y BY g�. 2�� Approv :Vlavor: Da �E Ap by Mayor for b s�ion to Council BY - — PllBl1SNED S E P 2 6 198 i Titl� of class: . ������ OFFICE SERVICES ADMINISTRATOR-SUPERVISOR DESCRIPTION OF WORiZ General Statement of Duties: Performs administrative and/or supervisory work involving the planning, organization and direction of administrative and/or clerical work; performs administrative and expert clerical work; and performs related duties as assigned. Supervision Received: Works under the general guidance and direction of a unit, division or department head. Supervision Exercised: Exercises witfiin a unit, diuision or depart�ent general technical and administrative superuision directly over pro- fessional, technical and clerical people as assigned. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by aII gasit�o�s in this class. Pregares, compiles and maintains manuals, records and files af degartmental golicies, procedures and information. Conducts studies and anaiyses of office procedures asxd equipment in arder to improve productivity or workfloGr, simpZifp reporting procedures or implement cast reductions. Coordinates divisional or departmental training programs. Performs audio-wisua3 services including prep�ring and shou�in� slides, tapes, graphs and charts. Researches and writes articles, xeports aad informational materials. __. _:.. _ _ _._ _ Partieipates in the selection and training of clerical employees. Plans �nd carries out administrative studies such as microfilmiag usage, records retirement and forms control. Coordinates divisional or departmental safety pragrams. Composes correspondence to answer compZaints or supgly information to citizens, public officials or outside agencies and provides information or policy interpretations where a complete knowZedge of dep�rtmental methods and procedures is necessary. Assists in performing divisional or departmeatal persoanel respc�nsibilities. Assists in ana.lyzing, preparing and presenting budget and annnal reports; assists in planning and administering budgetary controls. KNOWLEDGES, SKILLS AND ABILITIES Considerable knowledge of departmental policies, rules, regulatians., functions, procedures and organization. Considerable knourledge of modern office practices and procedures. Working ability to organize data for reporCs. Considerable ability to communicate clearly and effectivelq both orally and in writing. Considerable ability to establish and maintain effective working relat�an- ships with supervisors, subordinates, colleagues and the public. Considerable abilit�y to plan, determine priorities and coordiaate adminis- trative and clerical work. MINIMUM QUALIFICATIONS � College graduation and four ,years` experience as a Clerk III. or equivalent. Tit1e of class: • ���a„� OFFICE SERVICES ADMINISTRATOR-SUPERVISOR DESCRIPTION OF WORK General Statement of Duties: Performs administrative and/or supervisory Grork involving the planning, organization and direction of administrative and/or clerical work; performs admiaistrative and exgert clerical work; and performs related duties as assigned. Supervision Received: Works under the general guidance and direction of a unit, division or department head. � Supervision Exercised: Exercises witfiin a unit, divisiaa or department general technical and administrative supervision directly over pro- fessional, technical and clerical people as assigned. TYPICAL DUTIES PERFORMED � Tbe listed examples may not include alI dutfes gerformed by all positians in this cZass. Prepares, compiles and maintains manuals, records and files of departmental policies, procedures and information. Canducts studies aud analyses of office procedures and equipment in arc2er to improve productivity or workflow, simplifg reporting procedures or imp2�ent cost r�ductions. Coordinates div�sional or departmental training programs. Performs audio-visual services including preparing and showing slides, tapes, graphs and charts. Researches and writes articles, reports and informational materials,__ _,_ _ ._ ,_ __ _ _. __ :__ - Participates in the selection and training of clerieal employees. Plans and carriss out administrative studies sueh as microfilming usage, records retirement and forms control. Coordinates divisional or departmental safety programs. Composes correspondence to answer complaints or suppZy information to citizens, public officials or outside agencies and provides informatioa or policy interpretations where a complete knowledge of departmental methods and procedures is necessary. Assists in performing divisional or departmental personnel respansibiZities. Assists in analyzing, preparing and presenting budget and annual reports; assists in planning and administering budgetary controls. IINOWLEDGES, SKILLS AND ABILITIES Considerable knowledge of departmental policies= rules, regulatiaas, functions, procedures and organization. Considerable knowledge of modern office practices arcd procedures. Working ability to organize data for reports. Considerable ability to communicate clearly and effectively both oraZly and in writing. Considerahle ability to establish and maintain effective working relation- sfiips w�th supervisors, subordinates, colleague� and the public. Considerable ability to plan, determine priorities and coordinate adminis- trative and clerical work. � MINII�NM QUALIFIGA�IONS �. College graduation and four years` experience as a ClerI� III or equivalent. Title of class: " e�ry��� �� �{ e OFFICE SERVICES ADMINISTRATOR-SUPERVISOR DESCRIPTION OF WORK General Statement of Duties: Performs adn�inistrative and/or supervisory work involving the planning, organization and direction of administrative and/or clerical work; performs admiaistrative and expert clerical work; and performs related duties as assigned. Supervision Received: Works under the general guidance and directian of a unit, division or department head. Supervision Exercised: Exercises within a unit, division or department general technical and administrative supervision directly over pro- fessional, technical and clerical peaple as assigned. TYPICAL DUTIES PERFORMED � The liste,d e�amples may not include alI duties perfarraed by aIl posit�.ons in this clas�. Prepares, compiles and maintains manuals, records a.nd files of departmental policies, pracedures and informatiaa. Conducts studies auci analyses o.f office grocedures aYZd equipment in ord�r ta imgrove produc.tivity or workfloGr, simplif}r reporting grocedures or implement cost reductions. Coordinates divisional or departnental training grograms. Perfarms audio-visual services including preparing and showing slides, tages,, graphs and charts. , Researches and writes articles, reports and informatianal materials. . _ _ __ ._ _ _ Participates in the selection and training of clericaZ empioyees. Plans and carries out administrative studies s.�ch as microfilming usage, xecords retirement and forms control. Coordinates divisional or departmental safety programs. Composes corresgondence to answer complaints or supgly iuformation ta c�tizens, public officials or outside agencies and grovides infarmation or policy interpretations where a complete krtowledge of departmental methods and procedures is necessary. Assists in performing divisional or departmental personnel respo�nsibilities. Assists in analyzfng, pregaring and presenting budget and annual reports; assists ia planning and administering budgetary controls. gNOWLEDGES, SKILLS AND ABILITIES Considerable knowledge of departmental policies, rules, regulations, functions, procedures and organization. � Considerable knowledge of modern office practices aad procedures. Working ability to organize data for reparts. Considerable ability to communicate clear�y and effectivelp both orally and in writing. Cons�derable ability to establish and mafntaise ef��ctive workfng relation- ships with supervisors, subordinates, colleagues and the public. Considerahle ability to p1an, determirr.e priorities and coordiaate admfni�- trative and clerical wor�c. 1�INIMUM �UAL7.FICATIONS College graduation and four years` experience as a Clerk IIL or equivaleat. � _ -- -- - -- _ _ _. - -- _ - _ _.. - - _ ___- - - -- - - _ 2'�'�4�3 WH1TE - i GITY CLERK . � I � . PINK, ' FINANCE � CAWARY - DEPARTMENT G I T Y O F S A I N T PA LT L COUItCiI . . BLUH - MAYOR File N 0. CITY CLERK Council Resolution Presented By Referred To Committee: Date Out of Committee By Date � An admini strative Re solution e stabli shi.ng the tit].e s and class specifications for Adaptive Recreati� Assistant and Adaptive R.ecreation Directar in the Civil Service Rules. RESOLVED, that the Civil Service Rules be amended in Seeti�n 3.L_ (Technical Group), by inserting the followi.ng titles in the grades indicated: Adaptive Re cre ation As si stant Grade 1? Adaptive Recreation Director Grade 28E ; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended by inserti.ng in Section 32, in proper alphabetical order, the attached Class Specifications for the new titles of Adaptive R.ecreaia.on Assistant amd Adaptive R.e c re ati on Di re cto r. App rove d: ` Chai rman Civil Serviee Corrunission COUNCILMEN Yeas Nays Requestgd by Department of: Hunt PERSONNEL OFFIGE Levine In Favor Maddox McMahon B Showalter A gai n s t Y Tedesco Wilwn Adopted by Council: ; Date `�EP 1 � ,g81 Form Approved by City Attorney ' Certified Passed by Counc.il Secretary BY By Approved by 1�tavor. Date Approved by Mayor for Submission to CounciI By By . ,• , ' Title of class: ����� ADAPTIVE RECREATION ASSISTANT DESCRIPTION OF WORK � General Statement of Duties: Performs technical work involving the imple- menting of a recreation and athletic program for physically and mentallq handicapped persons; and performs related duties as required. Supervision Received: Works under Ehe close technical and administrative supervision of a higher level adaptive recreation leader. � Supervision Exercised: None. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Organizes and supervises recreational and athletic activities, instructs participants in the skills, rules and regulations of activities. Organizes and conducts activities adapted to the learning abilities and skill levels of the participants; assists in organizing and directin� special activities and events. Assists in maintaining order and discipline by enforcing .rules of conduct and regulations. � Assists with recreational or athletic activities. Assists participants in self care and self help activities; assists with mobility and personal hygiene problems. Transports participants to and from activities. KNOWLEDGES, SKILLS AND ABILITIES Physical ability to deal with the needs of handicapped persons. Ability to deal with a wide range of emotions and behaviors. Knowledge of techniques used in working with mentalZy retarded and/or physically handicapped people. Skill in teaching and directing recreational and athletic activities for physically and/or mentally handicapped persons. Flexibility to work irregular hours and shifts. MINIMUM QUALIFICATIONS I3igh school graduation and completion of a two-year training program in the area of the trainably mentally retarded and/or physically handicapped; or possession of a teaching certificate and at least six months' experience working with the trainably mentally retarded and/or physically handicapped; or high school graduation and two years' experience workircg with the trainably mentally retarded and/or physically handicapped. Must possess a Minnesota driver`s license at time of appointment. ^ . Title of class: ��9��� � ADAPTIVE RECREATION DIRECTOR DESCRIPTION OF WORK General Statement of Duties: Performs responsible work involving the planning, organizing and implementing of an adaptive recreation and athletic program; and performs related duties as required. Supervision Received: Works under the general technical and admintstrative supervision of the Recreation Coordinator-Special Programs. Supervision Exercised: Exercises within the unit technical and adminis- trative supervision over lower level adaptive recreational workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in � this class. Plans, organizes and directs a diversified program of recreational and athletic activities for the physically and/or mentally handicapped. Recruits, instructs and directs community volunteers to dssist with programs and activities. Organizes and directs special activities, such as the Special Olympics and adaptive sports programs for the handicapped. Ma.intains order and discipline and enforces facility rules and regulations. Administers emergency first aid treatment to participants until medical assistance is available. Attends classes and meetings to explain programs and projects and to recruit volunteers. Orders recreational and athZetic equipment and supplies necessary for the adaptive recreation program. Prepares necessary reports of activities and time-related reports. Makes arrangements for the use of facilities. Prepares and edits the bi-monthly newsletters. RNOWLEDGES, SKILLS AND ABILITIES Kaowledge of the capabilities and potentials of people with specific disabilities. Knawledge of community agencies, facilities, programs and advocacy groups dealing with the needs of handicapped people. Ability to plan and organize activ:ities. Physical ability to deal with the needs of handicapped persons. Ability to deal with a wide range of emotions and behaviors. Knowledge of techniques used in working with mentally retarded and/or physically handicapped persons. Skill in teaching and directing recreational and athletic activities for physically and/or mentally handicapped persons. Elexibility to work irregular hours and shifts. MINIMUM QUALIFICATIONS College graduation in adaptive recreation or recreation therapy; or two years' experience asan Adaptive Recreation Assistant or equivalent. Must Qossess a Minnesota driverts license at the time of appointment. _ _ _ _ --- - __ _ _ r .__ _ -- - _ _- - - - _ __ :�"1"7413 __ _ � - - WHITS - CITY CLERK . P1NK - FINANCE � � T TT T . . CANARY - OEPARTMENT G I T�Y O� S A I N T l,l� V y� C�LLIIC11 . BLUE - MAYOR F1I2 NO. CITY CLERK Council �Zesolution � Presented By Referred To Committee: Date Out oi Committee By Date A.n administrative Resolution changing the title and class specifzcation for Office Services Supervisor to Office Services Admi.nistratar- � St�pervisor in the Civil Service Rules. ��,SrQ,I,YE.I�., #hat the C��a°i.1 Service Rule s be amended in ��cti� 3�.� (Profeg�siona.l-Adm�si.strative Non-Supervisors Group) by striking out the titie of C�#fice Ser�ic�s Stitpervi.sor from Grade 3 anc�E by substit�ting in lieu thereof the title of Offiee Services Administrator-Supervisor; and be it FURTHER RESQLVED, that the Civil -Servi.ce Rnl.es be further amended by strikiag from Section 32 the class specification for the title of Office Services Sugervisor and substituting in lieu thereof the attached class specification for �he title of Office Services Administrator-Supervisor. Approved: Chairman Civi.l Service Cam.nZission COUNCILMEN Request�d by Depactment af; Yeas I�Iays Hu^t PER,SONNEL OFFICE Levine In FavOr Maddox McMaho� _ A 81IlSi BY Showalter g Tedesco �Ison � Form Approved by City Attomey '� �\dupted by Cvuncil: Date Certified Passed by Council Secretary BY B; Approved by Ylavor: Date _ Approved by Mayor for Submission to Cnuneil B�' ------ �y - .. Title of class: ' �r�ty��� � l � OFFICE SERVICES ADMINISTRATOR-SUPERVISQR DESCRIPTION OF WORK General Statement of Duties: Performs administrative andjor supervisory work involving the planning, organization and direction of administrative and/or clerical work; performs administrative and expert clerical work; and performs related duties as assigned. Supervision Received: Works under the general guidance and direction of a unit, division or department head. Supervision Exercised: Exercises within a unit, division Qr departrnent general technical and administrative supervision directly over pro- fessional, technical and clerical people as assigned. TYPICAL DUTIES PIIZFOR1�iED The listed examples may not include all duties performed by aII. gesitiaas ia. this class. Prepares, compiles and maintains ma.nuals, records and files af degaLtmental policies, gracedures and in,formation. Conducts studies and analyses of office procectu=e� and equipunent �n orrdar to improve productivity or workflow, simp�ify reportiIIg procedures or imgiement cost reductiorts. Coordinates divisional or departmental trainiag programs. Performs audio-visual services including preparing and showing slides,. tapes, graphs and charts. ,_,__Researches and wr:Ltes articlea, reports and informatioaaZ materials. - Participates in the selection and training of clerical employees. Plans and carries aut administrative studies such as microfilming usage, records retirement and forms control. Coordinat,es divisional or departmental safety programs. Composes correspondence to answer complaints or supply iaformation ta citizens, public officials or outside agencies and provides information or policy interpre.tations wFiere a complete knowledge af departmen.tal methods and procedures is necessary. Assists in performing divisional or departmental persan�el responsibilities. Assists in ana.lyzing, preparing and presenting budget and anaual regarts; assists in planning and administering budgetary controls. KNOWLEDGES, SKILLS AND ABILITIES Considerahle knowledge of departmental policies, rules, regulations, functions, procedures and organization. Considerahle knowledge of modern office practices and procedures. Worki.ng ability to organize data for reports. Considerable ability to communicate clearly and effectively both arally and in writing. Considerable ability to establish and maintain effectine caarking relation- ships with supervisors, subordinates, colleagues and the public. Considerable ability to plan, determine priorities and coordinate adminis- trative and clerical work. MINIMUM QUALIFICATIONS College graduation and faur. years` experieace as a Clerk III ar equivalent. • , . .M_, �j /� �-I�'Y (7I' �.?�.INT PA`UL �.; �� . OFFxCE OF TH� CIZ'3� COII?`7CxL �' a �'�[�� E: �-+�` ti . ��� �.1f1T�b�.� �: � �ts •.a•va� . � - ,l��ti�� �t. . �Qt� % September 4, 1981 '.� �� `�..:, . �o ��� � �i�� E � � � o �°r � . TO : Soin� Paut City Cc�uncil . _ . ; F�0� � C 0171!Yt i�'�2 C �1'� FINANCE, MADIAGEMENT & PERSONNEL . George .McMahor� ChOifRlan, md�ces the foltowing � - report on� C.F. �'� Ordinance �3y [� Resotution . � Ofiher - T 1'I'LE r � At its meeting of September 3, 1981, the Finance Committee recommended approval • of the following: . _ . ..__.__ •-----�- . . -_ �r= - --- - ___ _ _ : _ _ ._T—_..__ . 8. Resolution establishing title and 'class spe.cification for title of Workers' Compensation Administrative Clerk in Grade 24 of Secti:on 3.B of'Civil Service Rules. (12215-GM) 9. Resolution establishing titles and class specifications for titles of Adaptive Recreation Assistant in Grade 17 and Adaptive Recreation Director in Grade 28E, Section 3.L of the Civil Service Rules. (12216-GM) �• • 10. Resolution changing title of Office Services Supervisor in Section 3.J.to � Office Services Administrator-Supervisor in same group. (I2214-GM) i � , C�y �L SEVENTH FLOOR SAIAIT PAUL. tifltitiE�OTA SiIO? � .;::��� � _ _ - ---�..,___._�z_._,_...> -.....-,�. . ��-t=:,:�� Do not detach this memorandum from the F�r 7 :� ��cY �� �/ �/- /��; resol�ltion so th�at this information wilJ be �' avuilab(e to the Cit Council. �PLANATTON �F ADMINISTRATIVE ORDERS, 2�7'7413 RESOLUTIONS, AND ORDINANCES Date: Jul� 9, 1981 T0: MAYOR GEORGE LATIMER - -......,, _ _ _ , . � ...� . _�..._ .. ..�.. .�) FR: Personnel Office ���� � O �y�� RE: Resolution for submission to City Council ".;��",;P��s '3,, �'�� ACTION REQUESTEA We recommend your approval and subm�.ssioa of this Resolution to the City Council. PURPOSE AND RATIONALE FOR THIS ACTION This resolution changes the title of Office Services Supervisor in Section 3.J (Professional- Administrative Non-Supervisors Groupj to Office Services Administrator-Supervisor in the same group. FINANCIAL IMPACT None. � ATTACHMENTS: Resolution and copy for City Clerk.