D001075C I T Y O F S A I N T P A U L
OFFICE OF THE MAYOR
Approvetl CoPies to:
. City Clerk (Originaq
ADMIlVISTRATIVE ORAER:
BUDGET REVISION
- Finartce Oept's AcoouMing Div'vsion ^'�
� �
- Requesting Dept No: _�k� t'� . i�
oa�:
ADMINISTRATNE ORDER, Consistent with the authority granted in Section 70.07.3 of the City Charter and based on the request
of the Budget Director to amend the 1996 budget of the Generel Fuod, the Mayor is reporting a reduction in revenue and
appropriations for City Council review, thereby authorizing the Director of the Departrnent of Finance and Management
Services to amend said butlget in the foUowing manner:
DEPARTMENT 8 DMSION:
FUND AND AC7MTY:
Revenue:
Department Share
Appropriations:
Attorney
Budget Office
Citizen Services
Finance
• Fire
Human Resources
Human Rights
Mayor's Office
Parks
Police
Health
Public Works
007-09066•7399 fund trensfertothe GeneralFund
001-00200-0857
001-00101•0857
001-00251•0857
001-01150•0242
007-01121•0852
001-01370-0219
007A5101-0215
007-00155•0857
001-00152-0117
001-00100-0222
001-00100-0223
001-00100-0857
001-03700-0267
001-03724-0279
001-03170-0875
001-03177-0357
001-04370-0857
007-03214-0275
001-03200-0275
001-03226-0369
001-02155-0857
City Attorney Operations
Budget Office
Information & Complaint
Accounting
Cable N
Risk Management
Fire
Human Resources
Human Rights
Mayor's O�ce
Mayor's Office
Mayor's Office
Parks Administration
Como Zoo and Conservatory
Recreation Programming
Special Rec Programs
Police Systems
Health �nfo Services
Health Administration
Property Code Enforcement
Traffic Engineering
CURRENT
BUDGET
220,000
39,896
6,092
13,000
5,367
46,609
88,080
201,000
80,437
445,323
14,300
3,000
15,925
15,103
9,832
9,450
2,857
29.778
3,723
3,864
2,756
9,000
APPROVED AMENDEO
CHANGES BUOGET
(104,565) 115,435
(18,185)
(1,000)
(2,500)
(2,480)
(1,000)
(1,500)
(20,070)
(1,500)
(��`�
(3,000)
(2,000)
(1,000)
(2,925)
(2,620)
(1,240)
(620)
(29,SOD)
(2,240)
(1,500)
(7,500)
(685)
(704,565)
21,791
5,092
10,500
2,881
45,609
86,580
180,930
78,931
437,823
11,300
1,000
14,925
12,178
7,272
8,210
2,231
278
7,483
2,384
1,256
8,315
(104,565)
CF 96-828 authorized the implementation of the PC Replacement Program. One element of that resolution directed that
department budgets contribute some portion of the cost, from $500 to $685 per machine. By making the budget reductions
above, the appropriate General Fund department budgets will, in effect, be charged with that contribution.
1��rw,l tl�'y /1•�.![
Preparetl by: Date
•
Re4uestetl 6y: Department Director Date
� rn, ` �l_dt- b
Ap rov hy: yor Date
Saf�rtPaul ButlgMO�fa (H:\USERSBUOGETDEPTS�FINANLENI3�PCPNAL96) WIS]/96
DEPAR'IFfEN(/OFFICFMOUNCd UAYE INrtiAIFD ��EJ � lJ r ! �
BUag�io��. Z��C�.,} 10/23/96 GREEN SHEET NO. 35872
CONfACCPERSONRPHONE �1 DEPAR'[hff2I1'DQtECIOR OS CCIYCOUNCR.
RonKline 266-8548 „�,�„ Q cmnrrox�r Q rnvc�.mK
MOSlBEONCAUNCdAGFNDAHV(DA't� �p� BUOGELDIXECCOR O FIN.RMGI'.SERVICESDQt
a MAY02(ORAS56l'nM) O4 Cf�FACCOUATAM1t
TAL # OF SIC=NAT[JRE PAGES (CLiP ALL LOCATTONS FOR SIGNATURE)
CIIONREQIJESIID
Approwl and City Councit review of fhe attached administrative order implementing the deparfinenf General Fund budgef
charges from $S00 to $685 per machine under the PC Replaceme�rt Program, as directed by CF 96-828.
�co�.mauanoNS: nuy,o� (p) orr.y.u(eJ PEI2SONAL SERVICE CON'ARACTS MOSf ANSWER THE FOLLOR'II`IG Ql7RSTSONS:
PL.4NIVN`GCOA419S5(ON _CNII.SEftV(CECOMhllSSION ].HasthGCpeesol✓5�mevCrwmikedu�dCracoNi2ClFrnithtSdep3itmen[?
cm cocawr[Ee YES NO
n_5'G�ee _ 2. ffas t6is persoNf¢m ever been a ciTy employee?
n�5�wcrcouar YES NO
SuePOx'IS WEnCt[ CAUNCp, os�ECIrvEP 3. Does Utis persodfi[m posse5s a slall not normallY possessed by any current ciTy empbyee?
YES NO
(Esplaiu all yes aoswers on separate sheet and atfach to green sheet)
INfRAl1NG PROBLEM, /SSOE, OPPORNNI'IY (Mw, Wha4 Vlhw, Where, Why)
CF 96-898 set the policy on the workings o£ the Ciry's PC Replacement Program. One portion of that policy d'uected that deparhnent budgets
absorb a portion of the costs associated wittt leasing the PCs. By niaking the depardnent spending budget reducrions in ffie attached
administraTive order, fhe appropriate General Fund department budgets will, in effecy be chazged with their contriburion. The green sheet for
CF 96-828 acl�owledged that CF 96-828 would trigger other departrnent transfers. The total depar[ment shaze of the 372 PCs purchased is
$205,65I, based on a shaze price of $500 to $685 per machine, with $104,565 coming from Generai Fund owner budgets, and $101,086 coming from
special fund owner budgets. The attached hansfer is for onty the General Fund's owner budgets share.
ADVANI'AGFSIFAPPROVED.
The policy enacted by CF 96-828, relating to deparimeut chazges for PCs, will be carried out.
e accouming practices recommended by the Chief Accountant will be followed. This action is different ffian that anticipated by CF 96-828. The
exact practice was not completely researched by budget staff when CF 96-828 was prepared and adopted, and budget staff xecommendations
reflected on CP 96-828 had the General Fund paying itself. This AO reflects the correct accounting practice, charges the General Fund owner
budgets for their shaze of wst, eliminates the "intemal" General Fund payment to itself, and reduces the General Fund revenue estunate by an
appropriate amount.
DISADVAMCAGES R APPROVED
None.
D6ADVANTAGESOFNOTAPPROVED�
The policy enacted by CF 96-828, relating to department chazges for PCs, will not be carried out.
� ror.v.nmovrvrorrn.wsacnoN $ 104.565 casrmevsrvuesuncsrso<cmcz,aoivs> O xo
e'muwcsovxce GeneralFund nrnvm�r�e various
cuc me'oaannnoN: (��
e department shaze for PC costs for special funds will also be reflected in some administrative transfers and many of those transfers have already been
presented for City Council informational review. �t �,
1fU
SaiMPdul Budget�ce (H:WSEft51BU0GETDEVTSYFINANCEN2d�PCANAL96) 10123196
EN SHEET �� r��_ 35862
lb-1j-��
Ctl�TAGT PFASDI� A PNO!�f
Cird7 Multan (2fi68i38) Ron Klir�e f26685<8)
BY (DAiFj
: 26,1996
g, i{ OF SIG?�ATURE PAGES
pFPARTML"�'t D�RECIOR
USY A'I701WEV
HUDGETDIRECTDA
1.tAY0R (OR ASSISTAh'1)
QiY COWCit
Cf1Y iLEA1:
FT.2 MGT. SEF�'iCES UIR
FinanCe - ALCOU�iing
{CLTP ALL IACATI0:4S FOR SIGNATURE)
Apyro�al of: 7) Ehe concepi af a managed peaonai computer (pc� reptacement program, and, 2) a budget transfer! amendment for 7996
establishing spending and financfng authoriry ro ailow for the purchzse af sohware, and for the leas�ng and inscailation of �996's altotment of pc's_
rtrn�wQ.vnnavs: eac� u>a x�i� cR�
p{l,hNPGCOMMI5S�
ne coMMmss
SfAiF
CML SERYICE COMM15S10.�
ontea
Svpypp75q'}➢CX COVtKClt 6H)ECii�F.
�uY �M
cPnti4
049E� .
A,^SR'ER THE FOLLO��'L�G QVE57'IO�S:
1. Hu tFus persodf sm e�er wo�d undcr a�a°� for this dcp�wnwt?
yE5 NO
�, }3as ihis persoiJfirm cvtt bcen a ciry wploycc7
yc� NO
i. Dxs tbis D�T�Nfism po�sess a zkili not nom�aiiy possaud by any cu+reni ciry employee?
Y� ND
i amwers oo xoarate aLat and
L�711M1Ti1uG PA081FTLlSSVE, OPPOA7VARY N�s.MTs.�M'6�. W'q}
Tne city has an aging pc inventory comprised of a variety of mac}�ines of different makes, models, condition and power levels. 7he age and diversity _
of the pc's, coupled with a lapse of warrznt�es, is creating a servite defrand cost that is rapidly becoming uneconomical relative to tfie value of tt�e
machines, and is limiting the transfer of employee skilis from station to s:ation. in addiiion, there is very littie tiry wide coordination and ylanning for
the replacement of pc's, leading to surplus disposal probiems, unrezsarable replacement decisions, fragmented low volume purchazes, and poor
budgeting pratticet.
wDV/,).TAGGS IFAPPAO�'ED:
' ity pc users, who depend on a low end pc zs a phmary work tooi, w+ll move up te a suitabie machine. 7he City wiil move closer to a consistenf �
.ptaiform in ptace across all deparcmenu. Many a8ed pc's will be removed from service, eliminating a high demand for maintenance staff �esources.
N'e will be able to tease machines at a time when they have a short working iife and quickly become obsolete, nther tha� buy and own them.
The program wiil also estabiish a more mnsisceni mxhanism for piannmg, budgeiing, and purchasing the ciry wide pc invenrory. Beaer dec+sions
xbout che employment of pc's can be made on a ciry wide basis, evening the field for depanment haves and have nou.
Y•SADVMTAGE( 2K APPROY�:
Tfie Cicy wiit have an invesiment cost in repladng machines now ihat migfit nol have been replaced for 1 or 2 more years.
�u�`�' "r�� �a�.Ts`s.�'+. �=x"•tt,' .
= SAD\'ATTAGES 6 KOT APPROVED
?here wiN 'oe oppor,un7rv, losses zssociz:ec wi:i iie zovarr.ages ciiec xoove.
.1�� 1 ! ..,.-
Continuation oi: sfgnii(czn; in.�es;mene �a mzi.r.zir.ir.: eeing macn�nes, and the i�eS�c3encies relaied to rew generaitr, stafi trying co sen•ice a range
or divene machines.
The Ciry will fall ruaher behind in iu zbiii;y io use t_chnology su:cess%uily to aeiiver services to ihe titizens of Saint Pau�.
-aTwtlu+o�T-to£rrsnxs�rno�� 5700.00Otrar,si_r, 5220,OODamendment COSTAtL�tNl,'L9L'DCECED(QACLEO�E} rrs �a
rc: �+c somccc
r 7.naow.uno:�.�vur..�
payment of this iease has been
budgeL
as
in orderto
.cnhTy Nu�+ecx general fund (09056)
- 5685
share of the cos� The second y�
�...
fully financed and balanced bas
H.aVSERSBUDGETDEV751FW nMCflt