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277047 WHITE - CITY CLERK PINK - FINANCE �� .;�� CANAR�( - DEPARTMENT G I T Y O F S A I N T ��U L COUtICll BLU� - MAYOR File N . s PED Community evelo en CZ Resolution Presented By Referred To Committee: Date Out of Committee By Date RESOLVED, that upon the recommendation of the Mayor and the City Council 's Committee on Finance, Management and Personnel , the Council of the City of Saint Paul does hereby approve the expenditures listed below for Citizen Participation for the period of July 1, 1981 to June 30, 1982, and be it FURTHER RESOLVED, that upon the recommendation of th� Mayor and the City Council 's Committee on Finance, Management and Personnel , the Council of the City of Saint Paul does hereby approve the financing listed below, said financing to be derived from the City's Community Development Block Grant Year VII Program, previously adopted by the City Council , File Number 276522, the City's 1981 General Fund Budget (Activity 06110) previously adopted by th� City Council , File Number 275724, and the City's 1982 General Fund Budget (Activity 06110) yet to be submitted to the City Council GENERAL FUND DISTRICT # & NAME CD YEAR VII 1981 1982 1 Battle Creek - Sun Ray $ -0- $7,600 $7,600 2 Greater East Side 14,500 4,000 4,000 3 West Side 25,010 -0- -0- 4 Dayton's Bluff 22,150 -0- -0- 5 Payne - Phalen 19,500 -0- -0- COUfVC[LMEN Requestgd by Department of: Yeas Nays Hunt D Communit Devel Levine In Favo[ Maddox McMahon B Showalter __ Against Y Tedesco Wilson Form App ved by C' y torney Adopted by Councii: Date — . Certified Passed by Council Secretary �Za�� By _ Approved by A7avor. Date _ Ap d by Mayor for u 's - n to Council By _ _ — B WHITE - CITY CLERK ^ yy PINK - FINANCE !) • / A CANARY - DEPARTMENT � G I TY OF SA I NT ��U L COUACII r� / ., ,,.{$ BLUE - MAYOR rwr a a File N 0. ' Council Resolution Presented By Referred To Committee: Date Out of Committee By Date PAGE 2 GENERAL FUND DISTRICT # & NAME CD YEAR VII 1981 1982 6 North End $22,000 $-0- $-0- 7 Thomas - Dale 32,950 -0- -0- 8 Summit - University 35,000 -0- -0- 9 West Seventh 22,011 -0- -0- 10 Como -0- 6,120 6,120 11 Hamline - Midway 19,101 -0- -0- 12 No. & So. St. Anthony 25,970 -0- -0- 13 Merriam Park, Lexington-Hamline, Hamline - Snelling 13,000 -0- -0- 14 & 15 Southwest Area -0- 8,750** 8,750** 16 Summit Hill -0- 4,700 4,700 17 Downtawn 10,000 -0- -0- EARLY NOTIFICATION SYSTEM 10, �000 � TOTALS $271,192 $31,170 $31,170 COU[VCILMEN Requestgd by Department of: Yeas Nays Hunt PED Community Development Levine In Favor Maddox McMahon Showalter __ Ag8lllst BY — Tedesco �Ison Form Approved by City Attorney Adopted by Council: Date — Certified Passed by Council Secretary BY BY -- � Approved by ;Vlavor: Date _ A ro d by Mayor f �ssion to Council By _ . B WMITE - CITY CLERK F''� F� PINK - FINANCE � / � � / CANA�Y - DEPARTMENT COUflC1I � �i o � BLUE - MAYOR G I T Y O F S A I N T PA LT L File N O. ' Council Resolution Presented By Referred To Committee: Date Out of Committee By Date PAGE # 3 ** provided however, that approval of the financing contained herein for the Southwest Area District Council is expressly conditioned upon the continuation of its recognition as and if required by Order of the U.S. District Court; and that in the event no order or injunction is issued requiring such financing 1) such financing is tentatively approved for expenditure by such groups in Districts 14 and 15 as may be recognized by the Council , together with such additional funds as may be later approved, and 2) no financing is approved and no funds shall be expended by the Southwest Area District Council for fiscal year 1981 - 1982; and be it FURTHER RESOLVED, that the Mayor is hereby directed to include an appropriate amount of funding in the 1982 General Fund Budget sufficient to provide the financing required above. APPROVED AS TO FUNDING: APPROVED: �-�3-g1 9� Director, Dept. of Finance and Mgmt. Services Budget Director COU[VCILMEN Requestgd by Department of: Yeas Nays H�nt PED Community Development Levine In Favor Maddox McMahon � _ Against BY ' � ` Showalter - �edesev� Wilson Adopted by Council: Date �UN 2 5 19$1 Form Appro �,y C�ty t or Certified a•: d by Counc Secr BY By � : App by 1!lavor.. JuN � Ap r d by Mayor for ssi to. cil BY — PuBUSt�ED J U L 31981 � � � . . � � � �.. . . .�� • ..'.. ..� ... . g . . . , � . .� : . . , ' .� . �� . ...�� i•� � �f��i�� , � :t��r. : 9f 81�`4� � R�a.. 5/7/8t3 EXPI.ANAT�ON t�' �NISTRA'�Ilt� ��Si. t�eY. : 413a�B1 RESOLUTi#�S lfl� tliZOx�S � ��VV Date: June 22,T981 t 'PV'E� s .... k�� S��'Y �� r,�� , T4: P�yvr Georg� Latimer G l� �-- 6"' Z.�-�� . �� FRQM:` Wi11�am Q.: Patton �! ,� T RE: Citizen-Par�icipation Budgets for 1981 and 1982 RECEIVED _ ACTION ,l�t�liEST�p: ApProval and signature �U� � 31981 : - -- MAYCIRS�FtCE ' PIlRPOS� 1�1? RA'FIt�N�I,.E FQR THIS ACTI�+i: The proposcd r�solu�ion :wi11 provide .��.� .._, .,, fiunding for Ci�tizen Participation ft�r the period of July 1, 19�I to Jur�e 30, 1982. � , . , �'Fc . o,� 'o� F�1� : '�°F��FO �►�� F,� � Oe�.,��.y� j9�, . .�` ; . ' _"''�G�c �'p�0/ �l��rs��T� F,��,�Cr�F : � � FIl�1NCI1�, iY�AC'f: '. Funds for Citizen Participation haae b�en badgeted as part � of the Cor�wnunity Development Block 6rant 1€ear VIT P�ogram and the 1981 General Fund Budget. � � a�'j�}q�'�; Pro�osed Council ResoTution - �-� CI'�'k fl�' �,��.�:Z�� AY3Z. : �''�,�'��,�� ;`~i'�;;.Y`-;:�, � �oFFx�� o� ��z. �Ct'I'�' CO�lrc:r, r' �.;; . .�1:. ,\�;.;. . � i..+` 1;.;:;.--7` 'f j..`� �:. '+ -:�,\�V� �� ' ' Da�� : June 18, 1981 ,. .��`�; •..s�.. .,� C t� �d� �'�� T' � �: � � �" � � � � � . � � - 7` p : ��in� Pc�u� Cify Cc�u��^�� _��= �� Q � : �fli-��-�� n FI�JANCE, MANAGEMENT: & PERSONNEL - George McMafion ; e�oifrnan� �t�c�kes i`he fiof iotr�inci - , . - reporT r�n �C:..F: � tJr�iir�aeic� � . . (2) XX Resc�iu#iotl � - . . . , . • � G;trar - - � ��...� : .. ' At its meeting �of June 18, 1981 , the Finance Corr�nittee .recommended approval of the fol l ow.i ng: " - . . __ : - __. � _ -- � _ - . 1 . Citizen Participation Budgets, July 1981 through June 1982, as recommended . � by the C4ayor, with understanding that budgets for Districts 14 and 15 be � contingent upon .future order of the Court. 2. Resolution acceptinj..UDAG grant and authorizing execution� of agreements � � between the �City�and HUD for District Heating Development Project. ' ^iTY �T�1!.L 5EVE:�;TH FJ_00:? S:1?\T Pr�LTL, tiEi\�ESOTr1 5�14� _ . «� - . .; ,, .�,.. _.___.m_._..�..,._.__ .._w�.,.._�� .. � _.,..., ___ _._. ..�._..,_., . ., �.��< . .,.,_�.._ Councilman George McMahon ��** o. CITY OF S�lIN'1` PAUL �"� ', OFFICE OF THE MAYOR �� e , � wi�um , � in� �u u � � w �.•. s``� 347 CITY HALL SAINT PAUL, MINNESOTA 55102 GEORGE LATIMER (612) 298-4323 MAYOR [�EG�1�� June 1, 1981 .'��i -� 198f � OFFICE pF �EOR�� McMAHON Council President Ronald Maddox 719 City Hall Saint Paul , Minnesota 55102 Dear Council President Maddox: Enclosed are my recommendations for funding citizen participation districts from July 1, 1981 to June 30, 1982. On February 25, 1981 , a letter was sent from the C.D. Division to all C.P. districts asking for submission of budgets and requesting meetings to discuss a draft budget before final submission to clarify any questions regarding policy, procedures and/or the reimbursement and accounting process. Not all districts availed themselves of this opportunity, but C.D. staff did meet with Districts 1, 5, 6, 7, 8, 9, 11, 12 and 17 during March and April . Final budget submissions were received the first week in May from all districts. Although all districts were asked for "hold the line" budgets, Districts 2, 4, 5, 10, 11, 14/15 and 17 requested increases. I am adhering to the "hold the line" stance and am recommending no increases. I want to comment on the quality and rea-sonableness of many of the requested increases. In a more favorable budget year I certainly would have recommended some increases. My recommendation on funding for the Southwest Area District Council is contingent on its remaining as the umbrella organization of Districts 14 and 15 with the budget amount recommendation remaining at the '80-'81 level . If City Council action leads to reorganization into two separate district councils, recommendations will be made after receipt of budget requests from 14 and 15 which each would submit after following the steps to recognition outlined in Council Resolution #266179. I have a special concern regarding District 10 and recommend that funding for District 10 citizen participation activities be contingent on District 10's demonstrating more willingness to participate in the CIB process. In '79-'80, District 10 had only one representative on only one task force. That representative was Amos Roos who served on ' 79-'80 Streets & Utilities Task Force. There are no District 10 reps on any of the three task forces - : . - 2 - ��,�'� this year. The CIB process is a vital part of our citizen participation process and serves as the City' s official plan to HUD, as you know. ' District 10 is in the process of hiring a community organizer and changing office location. It appears to be a propitious time to recommend that C.D. staff work closely with them to improve this organizational process and procedures with special emphasis on facilitating citizen participation in the CIB process. CD staff have also been asked to remind Districts 8 and 9 of the importance of their taking the opportunity to have district reps on all the task forces. They have had some gaps in the CIB process this year. Enclosed is a summary sheet showing '80-'81 totals, district requests for '81-'82, recommendations for '81-'82, and the source of funding. Also enclosed are separate sheets for each citizen participation district budget request. The request from 14/15, Southwest Area District Council , is included, although, as noted above, the question of reorganization is before the City Council and as yet has not been resolved. The C.D. staff informs me that the Finance Committee will have a public hearing� on Citizen Participation funding on June 18, 1981. Please feel free to call me, William Patton or Jerry Jenkins if you have any questions regarding these recommendations. Sincerely, � 0 LATIM R Ma of Saint Paul GL/sd Enclosure cc: City Council Wil l iam Patton . Jerry Jenkins � . • a� '�c��rf� DISTRICT 1 District Budget Request (July 1, 1981 - June 30, 1982) Personnel C.O. , 22 hrs/wk @ $7.25/hr $8,300 Typist, 8 hrs/wk @ $4.55/hr 1,900 $10,200 Office & Supplies Supplies (paper, labels, postage) $1,000 Telephone (message unit rate) 300 Office Rental 1,200 $ 2,500 Neighborhood Communications Printing (portion of printing charges of $1,100 bimonthly newspaner) Postage (portion of postaqe charges) 1,2Q0 $ 2,300 C.P. Training, Consultant Fees, Travel Travel $ ?�� $15,200 Mayor's Recommendation $15,200 � � 2"�'�� DISTRICT 2 District Budget Request (July l, 1981 - June 30, 1982) Personnel C.O. - full-time $12,000 Clerical 600 Unemployment 9�� FICA 780 Unemployment Comp. 95 $14,375 Office & Supplies Stationery and paper $ 600 Office rental and utilities 2,400 Telephone, copying machine, etc. 1,580 $ 4,580 Neighborhood Communications 'Sunrise' allocation $ 4,560 Postage - correspondence 240 $ 4,800 Equipment Purchases Typewriter $ 245 C.P. Training, Consultant Fees, Travel _ Mileage and parking $ 600 Training workshops, convention and 300 . meetings $ 900 $24,900 Mayor's Recommendation $22,500 . - �'��'� DISTRICT 3 District Budget Request (July 1, 1981 - June 30, 1982) Personnel Salaries & fringes of two 2-time workers & $19,510 35 percent of one full-time worker Office & Supplies Space $ 2,200 Supplies 1,900 - $ 4,100 Neighb�rhood Communications $ 1,000 C.P. Traininq, Consultant Fees, Travel Training, workshops, consultant $ 100 Travel 300 $ 400 $25,010 Mayor's Recommendation $25,010 � � �� DISTRICT 4 District Budget Request (July 1, 1981 - June 30, 1982) Personnel Community Organizer $16,500 L�lorkman's Compensation 200 Contribution to health insurance 500 $17,200 Office & Supplies Telephone � 375 Consumables/supplies 600 $ 975 Neighborhood Communications $ 4,1^00 C.P. Training, Consultant Fees, Travel Transportation $ 800 Contingency $ 1�� $23,175 , - Mayor's Recommendation $22,150 DISTRICT 5 District Budqet Reauest (July 1, 1981 - June 30, 1982) Personnel Community Organizer, full-time $17,888 F. I.C.A. and unemployment 235 Health & welfare 740 Clerical - part-time 1,200 - $20,063 Office & Supplies Copies � 3Q0 Rent 1,560 Supplies 500 Teleohone 550 Postage 500 $ 3,410 Neighborhood Communications Monthly page in Eastsider $ 3,300 Leaflet printing 225 Leaflet distribution 200 South of Case Newsletter 150 $ 3,875 Equipment Purchases $ 300 C.P. Training, Consultant Fees, Travel Leadership training $ 1�� P1i 1 eage 600 $ 700 Contingency � 25 $28,373 Mayor's Recommendation $19,500 �� DISTRICT 6 District Budget Request (July 1, 1981 - June 30, 1982) PersonneT � $13,000 Office & Supplies � 4,800 Neighborhood Communications North End News $ 3,600 Equipme_nt Purchases $ 200 C.P. Training, Consultant Fees, Travel $ 400 $22,000 Mayor' s Recommendation $22,000 � � R''��`7 DISTRICT 7 District Budget Request (July 1, 1981 - June 30, 1982) Personnel Community Organizer $15,914 Part-time clerical 4,860 FICA - $20,774 x .0665 1,382 State unemployment - $12,860 x .075 965 Health insurance - $40 x 12 mo. 480 � Bonding 84 Employers comp. 175 $23,860 Office & Supplies Rent, xerox, phone $ 3,480 Postage, supplies 637 Insurance 98 $ 4,215 Neighborhood Communications Election Expenses $ 425 Publicity 3,400 $ 3,825 Equipment Purchases $ 100 C.P. Traininq, Consultant Fees, Travel ... Transportation $ 900 Consultation & training 50 $ 950 $32,950 Mayor's Recommendation �32,950 � �'�� DISTRICT 8 District Budget Request (July 1, 1981 - June 30, 1982) — Personnel Salaries $19,500 FICA - employer match 1,297 Unemployment compensation 300 Bonding 70 Legal 1,000 Bookkeeping 1,200 �23,367 Office & Supplies Rent $ 2,916 Utilities 972 Insurance 260 Reserve for rent increase 480 Materials 1,200 Postage 600 Equipment maintenance 725 Publications 100 $ 7,253 Neighborhood Corrnnunications $ 3,730 Equipment Purchases $ 400 C.P. Training, Consultant Fees, Travel - Travel and training $ 250 $35,000 Mayor's Recommendation $35,000 DISTRICT 9 District Budget Request (July l, 1981 - June 30, 1982) Personnel $14,150 Office & Supplies Rent � 4,239 Telephone 420 Supplies 302 $ 4,961 Neighborhood Communications Communications $ 2,400 � Delivery 300 $ 2,700 C.P. Training, Consultant Fees, Travel Training $ 100 Contingency $ 100 $22,011 � ^ Mayor's Recommendation $22,011 DISTRICT 10 District Budget Request (July 1, 1981 - June 30, 1982) Personnel $ 7,500 Office & Supplies $ 3,350 Neighborhood Communications $ 4,200 Equipment Purchases $ 500 Contingency $ 500 $16,050 Mayor's Recommendation $12,240 � ��-��7 DISTRICT 11 District Budget Request (July 1, 1981 - June 30, 1982) Personnel Salary $12,600 FICA 839 Unemployment compensation 144 l�Jorker's compensation 87 Medical insurance 256 $13,926 Office & Supplies Rent $ 2,120 Supplies 600 Telephone 426 $ 3,146 Neighborhood Communications Monitor � 2,663 Fliers 250 Xeroxing 225 hlailings 250 Newspaper 44 $ 3,432 Equipment Purchases $ 100 C.P.� Training, Consultant Fees, Travel Mileage $ 425 Parking fees 25 $ 450 Contingency $ 100 $21,154 Mayor' s Recommendation $19,101 DISTRICT 12 District Budget Request (July 1, 1981 - June 30, 1982) Personnel Community Organizer $12,500 FICA 865 Unemployment 1,000 Typi.st 2,040 Bookkeeper 600 Snow Removal 20 $17,025 Office � Supplies Rent $ 1,800 Cleaning 250 Telephone 465 NSP 550 Postage 420 Supplies 485 Xerox 960 Newspaper, Citizen League News 105 $ 5,035 Neighborhood Communications Bugle $ 2,760 Publications 200 $ 2,960 C.P. Training, Consultant Fees, Travel Professional improvement $ 190 Auto 660 $ 850 Contingency $ 100 $25,970 Mayor's Recommendation $25,970 DISTRICT 13 District Budget Request (July 1, 1981 - June 30, 1982 Personnel Consultant & contract services $ 7,470 Health insurance 200 $ 7,670 Office & Supolies Rent & phone $ 2�925 Consumable supplies 540 Printing and duplicating 3�� $ 3,765 Neighborhood Communications Postage, mailing, literature drops $ 7?5 Merriam Park Post (calendar of events, 840 public hearing notices, etc. ) $ 1,565 $13,000 Mayor' s Recommendation $13,000 � 2"�'��`� DISTRICT 14/15 District Budget Request (July 1, 1981 - June 30, 1982) Personnel Community Organizer and assistant $15,600 Secretarial 1,080 $16,680 Office & Supplies Telephone $ 550 Rent - office 1,080 Rent - meetings 210 Insurance 20� Supplies 300 Equipment repairs 5� Copier - lease ' 9�5 Postage 1,215 $ 4,580 Neighborhood Communications Printing $ 1,075 Postage 1,100 $ 2,175 C.P. Training, Consultant Fees, Travel Training and education . $ 100 Travel 720 � $ 820 $24,255 Mayor's Recommendation $17,500 � �� DISTRICT 16 District Budget Request (July 1, 1981 - June 30, 1982) Personnel C.O. salary $7,200 Workers comp. 40 Unemployment com�. 75 $7,315 Office & Supplies Telephone $ 480 Consumables 155 Postage 150 $ 785 Neighborhood Communications Print notices $ 525 Delivery of notices 2�� Meeting hall 175 , Spec. proj. & typing 2�� Public liability insurance 100 $1,200 Equipment Purchases $ 50 C.P. Traininq, Consultant Fees, Travel Training session ^ � 5� $9,400 Mayor's Recommendation $9,400 DISTRICT 17 District Budget Request (July 1, 1981 - June 30, 1982) Personnel Community Organizer $14,000 Secretary 4,000 Fringe benefits 3,000 $21,000 Office & Supplies Rent $ 1,30(1 Operating expenses 500 Meeting exnenses 200 Telephone 500 $ 2,500 Neighborhood Communications Postage/mailing $ 600 Printing/duplicating 500 Newspaper 3,000 $ 4,100 Equipment Purchases $ 500 C.P. Training, Consultant Fees, Travel Transportation _ $ 300 Training/workshops 300 Consultant fees 300 $ 900 $29,000 Mayor's Recommendation $10,000 , ' ^ 2��'�-'�� CD DISTRICT BUDGET REQUESTS AND RECOPIMENDATIONS 1981-82 Approved Request Recommendation Funding Source District '80-'81 '81-'82 '81-'82 CD�BG General Funds 1 $ 15,200 $ 15,200 $ 15,200 $ -0- $ 15,200 2 22,50a 24,900 22,500 14,500 � 8,000 3 25,010 25,010 25,010 25,010 -0- 4 22,150 23,175 22,150 22,150 -0- 5 19,500 28,373 19,500 19,500'`� -�' 6 22,000 22,000 22,000 22,000 -0- 7 32,950 32,950 32,950 32,950 �q �� 1 8 35,000 35,000 35,000 35,000 � 0- 9 22,011 22,011 22,011 22,011 -0- 10 12,240 16,050 12,240 -0- � 12,240 11 19,101 22,155 19,101 19,101 � -0- 12 25,970 25,970 25,970 25,970 -0- 13 13,000 13,000 13,000 13,000 -0- 14/15 17,500 24,255 17,500 -0- � 17,500 16 9,400 9,400 9,400 -0- 9,400 17 10,000 29,000 10,000 10 000 � -0- (EN 10,000 TOTAL $323,532 $368,449 $323,532 $271,192 $62,340 C�/�- �3� .S 3 � � � � pb �� o � � � 4 �°e a o l � �o� - (� `p �