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00-713ORIGINAL Presented By: Referred To: CoancilFile # �p—''(\3 Green Sheet # 107018 RESOLUTION OF SAINT PAUL, NIINNESOTA Committee:Date: 3D 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 WHEREAS, the Saint Paul Police Department has received a�1,200 Operafion Nightcap granf from the Minnesota Department of Public Safety for the period October 1,1999 through September 30, 2000; aad WHEREAS, this grant is for police overtime to participate in an alcohol saturation program designed to arrest impaired drivers; and WHEREAS, the Department of Public Safety requests a designated authority for the esecution of agreements, and RESOLVED, that the Saiut Paul City Council accepts this grant award and authorizes Chief William Ftinney to enter into an agreement with the Minnesota Department of Public Safety. � eostrom Adopted by Council: Date: Adoption Certified by Couucil BY� � ._ a . Approved 6y Mayor: Date: � ��D Approved 6y NTayor for Submission to Cuuncil: � B Y� �� %��/'��- A OperetionNi9htCp 2ndGrant-2000cr � DEPARTMENT(OFF{CEICOUNCIL DATE INlT1ATEO Police 6/30/00 GREEN SHEET Na. 107018 CONTA PERSON&PHONE MRIAVDA MfIIAL/DATE V1i11iamFinney 2923588 1 erwe,nnrrunECrrne ' S wuxcn MUST BE ON COUNCIL AGENDA BY �DATE) � � .�r3 �ATroRlIEY_� ❑CIrvcLEWc i� {{{\�� ,,, �� FYUtlClALSF]tVICESWt�[J}�\ �f4WiCNLSERV/ACCTG �� YOR(ORPSSyTANi) Y �WtiiTS TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGTIATURE) AC'f10N REQUESTED Signatures requested on the attached Council Resolution accepting a$1,200 Operation Nightcap Grant from the Minnesota Department of Public Safety. Cout�c� ¢eS�a`ch Center JUL 2,12U�0 RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVICECONTRACTS MUSTANSWER THE FOLLOWING OUESTIONS: 1. Has this persoMfum ever worked uMer a conlract for this department? PLANNING COMMISSION veS No C16 COMMITTEE 2. Has ihis perso�rm ever been a city employee? CIVIL SERVICE COMMISSION YES NO 3. Does this person/firtn possess a sKill not normaliy possessed by any current city employee� YES NO 4. Isthis person/firm a �argeted vendof? YES NO F�cplain all yes answers on separete sheet and attach to green shee! INITIATING PROBIEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Deparhnent has been awarded a Night Cap Grant for police overtime to participate in an alcohol saturation program designed to arrest impaired drivers from October 1, 1999 through September 30, 2000. (Attached is a copy of the grant agreement) ADVANTAGESIFAPPROVED Additional funds for impaired driver enforcement. DISADVANTAGES IF APPROVED 1{ E C E 1 V�� xone. J U L 13 2004 DISADVANTAGES IF NOT APPROVED T � / /� T/° C I 1 i t1� 1 A.A �l l V�� Loss of grant funding iOTAL AMOUNT OF TRANSACTION $ 1,200.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE M1LI1CSOt31�Ep27trrieIIi Of PRb13C $2'tC[y AC7IVITY NUMBER �41�� FINANCIAL INFORAMTION (EXPLAII� Accounting Information: Agency: P07 STATE OF MINNES07A � � �� GRAN7 CONTRACT dp -7� Fiscal Year: 2001 Vendor Number: 066790002-00 Total Amount of Contract: $1200.00 Amount of Gontract First FY: $1200.00 Commodity Code: Commodity Code: Commodity Code: Object Code: 5B00 Object Code: Object Code: _ Accounting Distribution 1 Fund: 300 Appr: 530 Org/Sub: 5153 Rept Cat: 1408 Amount: $1200.00 Accounting Distribution 2: Fund: Appr: _ Org/Sub: Rept Cat: Amount: Accounting Distribution 3: Fund: Appr: Org/Sub: Rept Cat: Amount: Processing {nformation: (some entries may not apply) Requisition: 5000-853/ 6/23/00 / LM Order: numberidateientry initials 5000-1341/ 1 number/date/entry initials (Individual signing certifies that funds have been encumbered as required By Minn. Statute 16A15 and Statute 16C.05) NOTICE TO GRANTEE You are required by Minnesota Statutes, section 270.66 to provide your social security number or federal employee identification n y ber and Minnesota tax identification number if you do businepP �it g the State of Minnesota. This information ma be used in the enforcement of federal and state tax laws. Su I in these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This qrant contract will not be approved unless these numbers are provided. These numbers wiff be available to federaf and state tax authorities and state personne! involved in approv�ng the grant contract and the payment of state obligations. Grantee Name and Address: �� of St. Paul Police I E. E{eventh Street �aul_ MN 55101 Social Security or Federal Employer I.D. No. Minnesota Tax I.D. No. (if applicabie) THIS PAGE OF TNE GRANT CONTRACT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTEt2NALLY WITHOUT EXPRESS WRITTEN PEI2MISSION OF THE GRANTEE. if you circulate this grant contract internally, only offces that require access to the tax identification number AND all individuals/offices signing this grant contract should have access to this page. 06-'113 THIS GRANT CONTRACT, and amendments and supplements thereto, is between the State of Minnesota, acting through its Department of Public Safety State Patrol Division (hereinafter "STATE") and the City of St. Paul, Police Deparfinent, address 100 E. Eleventh Street, St. Paul, MN 55101 (hereinafter "GRANTEE"), witnesseth that: WHEREAS, the STATE, pursuanf to Minnesota Statute 4.075 is empowered to act as the a.,n��n��arP anPnr.v resoonsible for the administration of the state's hi�hwa safet ro ram and, of the Na state and coopers alic and priv< 966 and arn availabie federal money and other benefits for such WHEREAS, the STATE is in need of count ohoi saturation ned to and act as agent for state and fied� �izations in order to effectuate the nents or regulations thereto to the �s mav be obtained; and and local law oaired drivers in WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: GRANTEE'S DUTIES GRANTEE shall: A. Coordinate alcohol saturation events with the STATE's district authorized representative (see Clause VI of this grant contract) during the period October 1, 1999 through September 30, 2000. Saturaiion events shall include, but are not limited to: 1. July Saturation on July 1, 2000, providing up to three (3) officers B. Assist the STA7E's district authorized representative in identifying qualified law enforcement officers within GRANTEE's agency who have a demonstrated proficiency and interest in arresting impaired drivers, and who wili be active participants in this program. All law enforceme�t officers participating in this program shall be licensed as provided by law. C. Provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster" iabeled Attachment A of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Reimbursement will be made only for hours worked above and beyond regular duty shifts. D. Review GRANTEE's O�cer Activity Reports and Daily Activity Logs (samples attached) to verify work effciency by those officers working the saturations; officers unwilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and GRANTEE will work with the STATE's district authorized representative to replace such officers with qualified officers. E. Complete and submit all required paperwork foflowing each saturation event including, but not limited to, Officer Activ+ty Reporks and tnvoices to the STATE's district authorized representative within seven (7) working days following each saturation event. F. Coordinate and participate in public information and media efForts with the STATE's district authorized representative as a part of each saturation event. Minnesota Department oi Public SaPety, State Patrol Division - Operation NightGAP Grant Gonfrac"t �=5� ' po-�l3 G. GRANTEE acknowiedges that alf law enforcement officers participating in this program are Standard Fieid Sobriety Testing (SFS� trained. GRANTEE must provide proof of training for each officer not currently qualified before such officer(s) will be allowed to participate in the program. H. GRAN"fEE shall provide for ail operating costs including, but not {imited to, maintenance and repairs of squad cars used in pertormance of this grant contract and shall provide all necessary insurance for them. GRANTEE law enforcement officers, while on duty under this grant contract, are empioyees of the GRANTEE and not employees of the STATE or Federal government. II. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant contract shall be reimbursed by the STATE as follows: 1. Reimbursement shall be made to GRANTEE for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause I of this grant contract. This reimbursement shall be at the overtime rate stated for each officer as stated on Attachment A of this grant contract, and shall not exceed the totai amount of this grant contract. 2. Reimbursement will be made only for hours worked over and above regular duty shifts. 3. Reimbursement for travel and subsistence expenses actuaffy and necessarity incurred by GRANTEE in performance of this grant contract in an amount not to exceed Zero Dollars ($0.0�); provided, that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Non-managerial Unrepresented Employees Plan" promulgated by the Commissioner of Employee Relations. GRANTEE shaii not be reimbursed for travel and subsistence expense incurred outside the State of Minr�esota unless +t has received prior written approva! for such out of state travel from the STATE. No reimbursement shall be made for salary costs incurred in traveling to and from saturation events. The total obligation of the STATE for all reimbursements to GRANTEE for participation in this program shail not exceed Tweive Hundred Do{lars ($1200.00). B. Terms of Payment. Payments shall be made by the STATE promptiy after GRANTEE's presentation of invoices for services performed and acceptance of such services by the STATE's authorized representative pursuant to Clause Vt of this grant contract. Invoices shail be submitted in a form prescribed by the STATE and according to the following schedule: GRANTEE shall invoice the STATE using the invoice form (sample attached) within seven (7) working days following each saturation event. Invoices are to be submitted directly to the STATE's district authorized representative. 2. Final claim for reimbursement must be submitted no later than October 30, 2000. Minnesota Department of Public Safety, State Patrol Division - Operation NlghtGA� Gran[ Gonvaci ��°y� �� ao-�� 3. The STATE shall reimburse GRANTEE oniy after costs have been incurred by GRANTEE. Atl invoices for reimbursement must be supported by written documentation including, but not limited to, the Officer Activity Repo�ts (sample attached). 4. (When applicabie) Payments are to be made from federal funds obtained by the STATE through the National Highway Safety Act of 1966 (Public Law 89-564) and amendments thereto. if, at any time, such funds become unavailable, this grant contract shali be terminaied immediately upon written notice of such fact by the STATE to the GRANTEE. In the event of such termination, GRANTEE shal4 be entit(ed to payme�t, determined on a pro rata basis, for services satisfactorily performed. 5. There will be no holiday pay. Ill. CONDITION OF PAYMENT Ail services provided by GRANTEE pursuant to this grant contract shaN be performed to the satisfaction of the STATE, as determined at the sofe discretion of its authorized representative, and in accordance with all applicable federal, state and locai laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or focal law, ordinance, rule or regulation. IV. TERMS OF CONTRACT This grant contract shaB be effective on October 1, 199� or upon the date that the final required signature is obtained by the STATE, pursuant to Minn, Statute 16G.Q5, subd. 2, whichever occurs later, and shall remain in effect until September 30, 2000, or until all obligations set forth in this grant contract have been satisfactorily fuifilled, whichever occurs first. V. CANCELLATIOIV This grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30} days written notice to the other party. In the event of such a cance!lation, GRANTEE shall be entitfed to payment, determined on a pro rata basis, for work or services satisfactorily performed. VI. STATE'S AUTHORIZED REPRESENTATIVES The STATE's authorized representative for the purposes of administration ofi this grant contract is Kammy Fox Federal Project Coordinator, Minnesota State Patrol, telephone number 651-297-174� or her successor in office. Such representative shall have authority for acceptance of GRANTEE's services and, if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause II, paragraph B. The STATE's district authorized representative for the purposes ofi coordinating the alcohol saturation events of this grant contract is Lt. Bob Maskel, tefephone number 6511779-591$ or their successor in office. Such representative shal! be responsible for scheduling saturations and ensuring STATE supervision is present at each enforcement event, as well as identifying qualified state patroi, county and local law enforcement partners to be involved in each saturation. VII. GRANTEE'S AU7HORIZED REPRESENTATiVES The GRANTEE's authorized representative fior the purposes of administration of this grant contract is Sgt. Tom Schmidt, telephone number 651l292-3722 The GRANTEE's authorized representative shali have fulf authority to represent GRANTEE in its fulfillment of the term, condition and requirements of this grant contract. Minnesota Department of Public Safety, State Patrol Division - Operabon NightCAP Grant Coniract Page 3 Oo -'►t3 VIIi. ASSIGNMENT GRANTEE shall neither assign noriransfer any rights or obfigations under this grant contract without the prior written consent of the STATE. IX. AMENDMENTS Any amendments to this grant contract shall be in writing, and shali be executed by the same parties who executed the original grant contract, or their successors in office. X. LIABILII'Y GRANTEE agrees to indemnify and save and hold the STATE, its authorized representatives and employees harmless from any and all ciaims or causes of action, including aii attorneys' fees incurred by the STATE, arising from the perFormance of this grant contract by GRANTEE or GRANTEE's agents or empVoyees. This clause shaN not be construed to bar any legai remedies GRANTEE may have for the STATE's failure to fulfill its obligations pursuant to this grant contract. XI. STATE AUDITS The books, records, documents and accounting procedures and practices of the GRANTEE relevant to this grant contract shall be subject to examination by the contracting department and the Legislative Auditor for a minimum of six years from the end date of this agreement. XII. GOVERNMENT DATA PRACTICES ACT The GRANTEE must comply with the Minnesota Government Data Practices Act,"Minnesota Statute, Chapter 13, as it applies to all data provided by the STATE in accordance w+th this Agreement and as it applies to all data created, coilected, received, stored,; used, maintained or disseminated by the GRANTEE in accordance with this Agreement. The civil remedies of Minnesota Statutes Section 13.08 apply to the release of the data referred to in this Article by either the GRANTEE or the STATE. In the event the GRANTEE receives a request to release the data referred to in this Article, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. XIII. OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS A. The STAT� shall own ail rights, title and interest in all of the materials conceived or created by the GRANTEE, or its employees or subgrantees, either individuaily or jointly with others and which arise out of the performance ofi this grant contract, inctuding any inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentat+on, computer-hased training modules, electronically, magnetically or digitally recorded material and other work in whatever form (hereinafter "the MATERIALS"). The GRANTEE hereby assigns to the STATE aif rights, titfe and interest to the MATERIALS. GRAN7EE shali, upon request of the STATE, execute all papers and perform all other acts necessary to assist the STATE to obtain and register copyrights, patents or other forms of protection provided by law for the MATERIALS. The MATERIALS created under this grant contract by the GRANTEE, its employees or subcontractors, individually or joinily with others, shali be considered "works made for hire" as defined by the U.S. Copyright Act. AI! of the MATERIALS, whether in paper, electronic or other form, shall be remitted to the STATE by the GF2ANTEE, its employees and any subcontractors, shall not copy, reproduce, allow or cause to have the MATEftIALS copied, reproduced or used for any purpose other than performance of the GRANTEE's obligations under this grant contract without the prior written consent of the STATE's authorized representative. Minnesota Department of Public Safety, Siate Patrol Division - Operation NlgntcAN Grani Con[raci '=�° � oo-�+� 8. GRANTEE represents and warrants that MATERIALS produced or used under this grant contract do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names and service marks and names. GRANTEE will indemnify and defend the STATE ai GRANTEE's expense from any action or claim brought against the STATE to the extent that it is based on a claim that aft or part of the MATERIALS infringe upon the intellectual property rights of another. GRANTEE shall be responsible for payment of any and all such claims, demand, obiigations, liabilities, costs and damages including, but not limited to, reasonable attorney fees arising ouf of this grant contract, amendments and supplements thereto, which are attributabfe to such claims or actions. If such a claim or action arises, or in GRANTEE's or the STATE's opinion is likely to arise, GRANTEE shall, at the STATE's discretion, either procure for the STATE the righi or iicense to continue using the MATERIALS at issue or repface or modify the a4legedly infringing MATERIALS. This remedy shal! be in addition to and shall not be exclusive to other remedies provided by law. XIV. PUBLICITY Any publicity given to the program, publications or services provided resuiting from this grant contract including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs and similar public notices prepared by or for the GRANTEE or its employees, individually orjointly with others or any subcontractors, shail identify the STATE as the sponsoring agency and shall not be released, unless such release is a specific part of an approved workplan inciuded in this grant contract prior to its approval by the STATE's authorized representative. XV. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073. It is hereby agreed between the parties that Minnesota Statutes, Section 363.073 is incorporated into this grant contract by reference. XVI. WORKERS' COMPENSATION In accordance with the provisions of Minnesota Statutes, Section 176.182, the STATE a�rms that GRANTEE has provided acceptable eviderce of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, Section 176.181, su6d. 2. XVII. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and ali claims for overcharges as to goods and/or services provided in connection with this grant contract resulting from antitrust vio{ations which arise under the arttitrust laws of the United States and the antitrust laws of the State of Minnesota. XVIII. JURISDICTION AND VENUE This grant contract, and amendments and suppiements thereto, shall be governed by the taws of the State of Minnesota. Venue for al{ 4egal proceedings arising out o4 this grant contract, or breach thereof, shall be in the state or federai court with competent jurisdiction in Ramsey County, Minnesota. XIX. OTHER PROVISIONS A. GRANTEE must comply with the Federal Audit Requirements as stated in Attachment B of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP Grant Contract Page 5 Oo-�1� IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the grant contract on behatf of the GRANTEE as required by applicable aRicles, by-laws, resolutions or ordinances � Title: Date: 2. STI By: (a Titie: Date: ��- �� 5; Distribution: Agency - Original contract(fulfy executed) Grantee State Authorized Representative Minnesota Oepartme�t of Pu61ic Safety, SEate Patrol Division - Operation NightCAP Grant Contrad Page 6 3un 23 'i� �9�3b r.02i�L Attachment A Operation o0-��3 NightGAP Personnei Roster OFFiCER NAME f BADGE # f H RA7E Y H RATE Y B RA'TE*" r�k le; le�! i�- 35• o ��-oS �..., S�L.�.,.,; �r6 f b� Go �/y• I Si• .` 1 I I I I I I I I l I f I I I I I I I I 1 I I ��-� ' Comp(ete even if the same as Nouriy Rate —Yi� � s�k l��`: g � os `* Fringe Benefii Rate 3 q- y� X�'� y+ °�o �� G Breakdown- �5�-- S�G�.� `/ K- 5 5� � %� 5 1 •`�S oi % % % °� % % % l.. Attachment B FEDERAL AUDIT REQUIREMENTS 1. For subrecipients who are state (includes Indian tribes) or local governments If the grantee expends total direct and indirect federal assistance of: 4o-�t3 "` Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financiai and compliance audit made in accordance with the Singfe Audit Act of 1984 (Pub{ic Law 98-502) and the federa4 Office of Management and Budget (OMB) Circular A-133. The taw and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departments, agencies or establishments that received, expended or otherwise administered federal financial assistance during the year. Audits shail be made annually unless the State or local government has, by January 1, 1987, a constitutionai or statutory requirement for tess frequent audits. For those governments, the cognizant agency shall permit bie�nial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annuai, but only for fiscai years beginning before January 1, 1987. 2. For subrecipients who are institutions of higher education, hospitats or other nonprofit organizations If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-133. The audit must be an organization-wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under only one program, the subrecipient may have an audit of that one program. Audits shall usually be made annualiy, but not less frequent than every two (2) years. 3. Ali audits shall be made by an independent auditor. An independent auditor is a state or local government auditor or a pubiic accountant who meets the independence standards specified in the General Accounting Office's Standards forAudit of Governmental Organizations, Programs, Activities and Functions. Audit reports shall state that the audit was performed in accordance with the provisions of OMB Circular A-133, as applicable. The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards (SAS) 58, "Reports on Audited Financial Statements" or SAS 62, °Speciai Reports," as applicabie. Attachmen� B The reporting requirements for audit reports on compiiance and internal controls shall be in accordance with AICPA'S SAS 63, °Compfiance Auditing Applicable to Govemmental Entities and Other Recipients of Govemmental Financial Assisfance" and Sfatement of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Local Govemmental Units." In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not sf�ould accompany the audit report. 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financiai statements as may be necessary for the grantor to compiy with the Singie Audit Act and OMB Circular A133, as applicabie. 6. Grantees of federai financial assistartce from subrecipients are aiso required fo compty with the Single Audit Act and the OMB CircularA-133, as applicable, 7. The grantee agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports musf be fi(ed with fhe Office of the State Auditor, Single Audit Division and with the Department of Pubtic Safety wifhin fhirty (30} days after the completion of the audit, but rto later than one (4) year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Pubiic Safety O�ce of Fiscal and Administrative Services 444 Cedar Streef Suite 126, Town Square St' Paul, MN 55101-5126 9. Recipients expending more than $300,000 in federal funds are to submit one (1) copy of the audit report within thirty (30) days after issuance to the ciearinghouse at the following address: 8ureau of the Census Data Preparation Division 1201 East 90th Sfreet Jefferson, Indiana 47132 Attn.: Single Audit Clearinghouse �� CAP OFFfCER ACTIVITY REPORT ACTNITY Totat Number of Veh+cles Stoppetl Total Number of Arrests/Citations Issued oo-?�� Operation NightCAP Activity Log - Name: Date: Time Vehic(e Vehfcle (N�arning/ Reason/Code Citation #/Name License Make (C)itation/ � # (AjrresY / Y co-' r , � � _ _. �,: � . �� _. � r �� :��._,� ��w`�� County or City Authorized Rep. Date District Authorized Rep. Date . Federal Projects Director Date REM1T TO; Kammy Fox Federal Projects Coordinator Minnesota State Patrol 444 Cedar Street — Suite 130 St. Paul MN 55101 Fax: 651(296-5937 Operation NightCAP Invoice ORIGINAL Presented By: Referred To: CoancilFile # �p—''(\3 Green Sheet # 107018 RESOLUTION OF SAINT PAUL, NIINNESOTA Committee:Date: 3D 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 WHEREAS, the Saint Paul Police Department has received a�1,200 Operafion Nightcap granf from the Minnesota Department of Public Safety for the period October 1,1999 through September 30, 2000; aad WHEREAS, this grant is for police overtime to participate in an alcohol saturation program designed to arrest impaired drivers; and WHEREAS, the Department of Public Safety requests a designated authority for the esecution of agreements, and RESOLVED, that the Saiut Paul City Council accepts this grant award and authorizes Chief William Ftinney to enter into an agreement with the Minnesota Department of Public Safety. � eostrom Adopted by Council: Date: Adoption Certified by Couucil BY� � ._ a . Approved 6y Mayor: Date: � ��D Approved 6y NTayor for Submission to Cuuncil: � B Y� �� %��/'��- A OperetionNi9htCp 2ndGrant-2000cr � DEPARTMENT(OFF{CEICOUNCIL DATE INlT1ATEO Police 6/30/00 GREEN SHEET Na. 107018 CONTA PERSON&PHONE MRIAVDA MfIIAL/DATE V1i11iamFinney 2923588 1 erwe,nnrrunECrrne ' S wuxcn MUST BE ON COUNCIL AGENDA BY �DATE) � � .�r3 �ATroRlIEY_� ❑CIrvcLEWc i� {{{\�� ,,, �� FYUtlClALSF]tVICESWt�[J}�\ �f4WiCNLSERV/ACCTG �� YOR(ORPSSyTANi) Y �WtiiTS TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGTIATURE) AC'f10N REQUESTED Signatures requested on the attached Council Resolution accepting a$1,200 Operation Nightcap Grant from the Minnesota Department of Public Safety. Cout�c� ¢eS�a`ch Center JUL 2,12U�0 RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVICECONTRACTS MUSTANSWER THE FOLLOWING OUESTIONS: 1. Has this persoMfum ever worked uMer a conlract for this department? PLANNING COMMISSION veS No C16 COMMITTEE 2. Has ihis perso�rm ever been a city employee? CIVIL SERVICE COMMISSION YES NO 3. Does this person/firtn possess a sKill not normaliy possessed by any current city employee� YES NO 4. Isthis person/firm a �argeted vendof? YES NO F�cplain all yes answers on separete sheet and attach to green shee! INITIATING PROBIEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Deparhnent has been awarded a Night Cap Grant for police overtime to participate in an alcohol saturation program designed to arrest impaired drivers from October 1, 1999 through September 30, 2000. (Attached is a copy of the grant agreement) ADVANTAGESIFAPPROVED Additional funds for impaired driver enforcement. DISADVANTAGES IF APPROVED 1{ E C E 1 V�� xone. J U L 13 2004 DISADVANTAGES IF NOT APPROVED T � / /� T/° C I 1 i t1� 1 A.A �l l V�� Loss of grant funding iOTAL AMOUNT OF TRANSACTION $ 1,200.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE M1LI1CSOt31�Ep27trrieIIi Of PRb13C $2'tC[y AC7IVITY NUMBER �41�� FINANCIAL INFORAMTION (EXPLAII� Accounting Information: Agency: P07 STATE OF MINNES07A � � �� GRAN7 CONTRACT dp -7� Fiscal Year: 2001 Vendor Number: 066790002-00 Total Amount of Contract: $1200.00 Amount of Gontract First FY: $1200.00 Commodity Code: Commodity Code: Commodity Code: Object Code: 5B00 Object Code: Object Code: _ Accounting Distribution 1 Fund: 300 Appr: 530 Org/Sub: 5153 Rept Cat: 1408 Amount: $1200.00 Accounting Distribution 2: Fund: Appr: _ Org/Sub: Rept Cat: Amount: Accounting Distribution 3: Fund: Appr: Org/Sub: Rept Cat: Amount: Processing {nformation: (some entries may not apply) Requisition: 5000-853/ 6/23/00 / LM Order: numberidateientry initials 5000-1341/ 1 number/date/entry initials (Individual signing certifies that funds have been encumbered as required By Minn. Statute 16A15 and Statute 16C.05) NOTICE TO GRANTEE You are required by Minnesota Statutes, section 270.66 to provide your social security number or federal employee identification n y ber and Minnesota tax identification number if you do businepP �it g the State of Minnesota. This information ma be used in the enforcement of federal and state tax laws. Su I in these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This qrant contract will not be approved unless these numbers are provided. These numbers wiff be available to federaf and state tax authorities and state personne! involved in approv�ng the grant contract and the payment of state obligations. Grantee Name and Address: �� of St. Paul Police I E. E{eventh Street �aul_ MN 55101 Social Security or Federal Employer I.D. No. Minnesota Tax I.D. No. (if applicabie) THIS PAGE OF TNE GRANT CONTRACT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTEt2NALLY WITHOUT EXPRESS WRITTEN PEI2MISSION OF THE GRANTEE. if you circulate this grant contract internally, only offces that require access to the tax identification number AND all individuals/offices signing this grant contract should have access to this page. 06-'113 THIS GRANT CONTRACT, and amendments and supplements thereto, is between the State of Minnesota, acting through its Department of Public Safety State Patrol Division (hereinafter "STATE") and the City of St. Paul, Police Deparfinent, address 100 E. Eleventh Street, St. Paul, MN 55101 (hereinafter "GRANTEE"), witnesseth that: WHEREAS, the STATE, pursuanf to Minnesota Statute 4.075 is empowered to act as the a.,n��n��arP anPnr.v resoonsible for the administration of the state's hi�hwa safet ro ram and, of the Na state and coopers alic and priv< 966 and arn availabie federal money and other benefits for such WHEREAS, the STATE is in need of count ohoi saturation ned to and act as agent for state and fied� �izations in order to effectuate the nents or regulations thereto to the �s mav be obtained; and and local law oaired drivers in WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: GRANTEE'S DUTIES GRANTEE shall: A. Coordinate alcohol saturation events with the STATE's district authorized representative (see Clause VI of this grant contract) during the period October 1, 1999 through September 30, 2000. Saturaiion events shall include, but are not limited to: 1. July Saturation on July 1, 2000, providing up to three (3) officers B. Assist the STA7E's district authorized representative in identifying qualified law enforcement officers within GRANTEE's agency who have a demonstrated proficiency and interest in arresting impaired drivers, and who wili be active participants in this program. All law enforceme�t officers participating in this program shall be licensed as provided by law. C. Provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster" iabeled Attachment A of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Reimbursement will be made only for hours worked above and beyond regular duty shifts. D. Review GRANTEE's O�cer Activity Reports and Daily Activity Logs (samples attached) to verify work effciency by those officers working the saturations; officers unwilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and GRANTEE will work with the STATE's district authorized representative to replace such officers with qualified officers. E. Complete and submit all required paperwork foflowing each saturation event including, but not limited to, Officer Activ+ty Reporks and tnvoices to the STATE's district authorized representative within seven (7) working days following each saturation event. F. Coordinate and participate in public information and media efForts with the STATE's district authorized representative as a part of each saturation event. Minnesota Department oi Public SaPety, State Patrol Division - Operation NightGAP Grant Gonfrac"t �=5� ' po-�l3 G. GRANTEE acknowiedges that alf law enforcement officers participating in this program are Standard Fieid Sobriety Testing (SFS� trained. GRANTEE must provide proof of training for each officer not currently qualified before such officer(s) will be allowed to participate in the program. H. GRAN"fEE shall provide for ail operating costs including, but not {imited to, maintenance and repairs of squad cars used in pertormance of this grant contract and shall provide all necessary insurance for them. GRANTEE law enforcement officers, while on duty under this grant contract, are empioyees of the GRANTEE and not employees of the STATE or Federal government. II. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant contract shall be reimbursed by the STATE as follows: 1. Reimbursement shall be made to GRANTEE for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause I of this grant contract. This reimbursement shall be at the overtime rate stated for each officer as stated on Attachment A of this grant contract, and shall not exceed the totai amount of this grant contract. 2. Reimbursement will be made only for hours worked over and above regular duty shifts. 3. Reimbursement for travel and subsistence expenses actuaffy and necessarity incurred by GRANTEE in performance of this grant contract in an amount not to exceed Zero Dollars ($0.0�); provided, that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Non-managerial Unrepresented Employees Plan" promulgated by the Commissioner of Employee Relations. GRANTEE shaii not be reimbursed for travel and subsistence expense incurred outside the State of Minr�esota unless +t has received prior written approva! for such out of state travel from the STATE. No reimbursement shall be made for salary costs incurred in traveling to and from saturation events. The total obligation of the STATE for all reimbursements to GRANTEE for participation in this program shail not exceed Tweive Hundred Do{lars ($1200.00). B. Terms of Payment. Payments shall be made by the STATE promptiy after GRANTEE's presentation of invoices for services performed and acceptance of such services by the STATE's authorized representative pursuant to Clause Vt of this grant contract. Invoices shail be submitted in a form prescribed by the STATE and according to the following schedule: GRANTEE shall invoice the STATE using the invoice form (sample attached) within seven (7) working days following each saturation event. Invoices are to be submitted directly to the STATE's district authorized representative. 2. Final claim for reimbursement must be submitted no later than October 30, 2000. Minnesota Department of Public Safety, State Patrol Division - Operation NlghtGA� Gran[ Gonvaci ��°y� �� ao-�� 3. The STATE shall reimburse GRANTEE oniy after costs have been incurred by GRANTEE. Atl invoices for reimbursement must be supported by written documentation including, but not limited to, the Officer Activity Repo�ts (sample attached). 4. (When applicabie) Payments are to be made from federal funds obtained by the STATE through the National Highway Safety Act of 1966 (Public Law 89-564) and amendments thereto. if, at any time, such funds become unavailable, this grant contract shali be terminaied immediately upon written notice of such fact by the STATE to the GRANTEE. In the event of such termination, GRANTEE shal4 be entit(ed to payme�t, determined on a pro rata basis, for services satisfactorily performed. 5. There will be no holiday pay. Ill. CONDITION OF PAYMENT Ail services provided by GRANTEE pursuant to this grant contract shaN be performed to the satisfaction of the STATE, as determined at the sofe discretion of its authorized representative, and in accordance with all applicable federal, state and locai laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or focal law, ordinance, rule or regulation. IV. TERMS OF CONTRACT This grant contract shaB be effective on October 1, 199� or upon the date that the final required signature is obtained by the STATE, pursuant to Minn, Statute 16G.Q5, subd. 2, whichever occurs later, and shall remain in effect until September 30, 2000, or until all obligations set forth in this grant contract have been satisfactorily fuifilled, whichever occurs first. V. CANCELLATIOIV This grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30} days written notice to the other party. In the event of such a cance!lation, GRANTEE shall be entitfed to payment, determined on a pro rata basis, for work or services satisfactorily performed. VI. STATE'S AUTHORIZED REPRESENTATIVES The STATE's authorized representative for the purposes of administration ofi this grant contract is Kammy Fox Federal Project Coordinator, Minnesota State Patrol, telephone number 651-297-174� or her successor in office. Such representative shall have authority for acceptance of GRANTEE's services and, if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause II, paragraph B. The STATE's district authorized representative for the purposes ofi coordinating the alcohol saturation events of this grant contract is Lt. Bob Maskel, tefephone number 6511779-591$ or their successor in office. Such representative shal! be responsible for scheduling saturations and ensuring STATE supervision is present at each enforcement event, as well as identifying qualified state patroi, county and local law enforcement partners to be involved in each saturation. VII. GRANTEE'S AU7HORIZED REPRESENTATiVES The GRANTEE's authorized representative fior the purposes of administration of this grant contract is Sgt. Tom Schmidt, telephone number 651l292-3722 The GRANTEE's authorized representative shali have fulf authority to represent GRANTEE in its fulfillment of the term, condition and requirements of this grant contract. Minnesota Department of Public Safety, State Patrol Division - Operabon NightCAP Grant Coniract Page 3 Oo -'►t3 VIIi. ASSIGNMENT GRANTEE shall neither assign noriransfer any rights or obfigations under this grant contract without the prior written consent of the STATE. IX. AMENDMENTS Any amendments to this grant contract shall be in writing, and shali be executed by the same parties who executed the original grant contract, or their successors in office. X. LIABILII'Y GRANTEE agrees to indemnify and save and hold the STATE, its authorized representatives and employees harmless from any and all ciaims or causes of action, including aii attorneys' fees incurred by the STATE, arising from the perFormance of this grant contract by GRANTEE or GRANTEE's agents or empVoyees. This clause shaN not be construed to bar any legai remedies GRANTEE may have for the STATE's failure to fulfill its obligations pursuant to this grant contract. XI. STATE AUDITS The books, records, documents and accounting procedures and practices of the GRANTEE relevant to this grant contract shall be subject to examination by the contracting department and the Legislative Auditor for a minimum of six years from the end date of this agreement. XII. GOVERNMENT DATA PRACTICES ACT The GRANTEE must comply with the Minnesota Government Data Practices Act,"Minnesota Statute, Chapter 13, as it applies to all data provided by the STATE in accordance w+th this Agreement and as it applies to all data created, coilected, received, stored,; used, maintained or disseminated by the GRANTEE in accordance with this Agreement. The civil remedies of Minnesota Statutes Section 13.08 apply to the release of the data referred to in this Article by either the GRANTEE or the STATE. In the event the GRANTEE receives a request to release the data referred to in this Article, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. XIII. OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS A. The STAT� shall own ail rights, title and interest in all of the materials conceived or created by the GRANTEE, or its employees or subgrantees, either individuaily or jointly with others and which arise out of the performance ofi this grant contract, inctuding any inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentat+on, computer-hased training modules, electronically, magnetically or digitally recorded material and other work in whatever form (hereinafter "the MATERIALS"). The GRANTEE hereby assigns to the STATE aif rights, titfe and interest to the MATERIALS. GRAN7EE shali, upon request of the STATE, execute all papers and perform all other acts necessary to assist the STATE to obtain and register copyrights, patents or other forms of protection provided by law for the MATERIALS. The MATERIALS created under this grant contract by the GRANTEE, its employees or subcontractors, individually or joinily with others, shali be considered "works made for hire" as defined by the U.S. Copyright Act. AI! of the MATERIALS, whether in paper, electronic or other form, shall be remitted to the STATE by the GF2ANTEE, its employees and any subcontractors, shall not copy, reproduce, allow or cause to have the MATEftIALS copied, reproduced or used for any purpose other than performance of the GRANTEE's obligations under this grant contract without the prior written consent of the STATE's authorized representative. Minnesota Department of Public Safety, Siate Patrol Division - Operation NlgntcAN Grani Con[raci '=�° � oo-�+� 8. GRANTEE represents and warrants that MATERIALS produced or used under this grant contract do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names and service marks and names. GRANTEE will indemnify and defend the STATE ai GRANTEE's expense from any action or claim brought against the STATE to the extent that it is based on a claim that aft or part of the MATERIALS infringe upon the intellectual property rights of another. GRANTEE shall be responsible for payment of any and all such claims, demand, obiigations, liabilities, costs and damages including, but not limited to, reasonable attorney fees arising ouf of this grant contract, amendments and supplements thereto, which are attributabfe to such claims or actions. If such a claim or action arises, or in GRANTEE's or the STATE's opinion is likely to arise, GRANTEE shall, at the STATE's discretion, either procure for the STATE the righi or iicense to continue using the MATERIALS at issue or repface or modify the a4legedly infringing MATERIALS. This remedy shal! be in addition to and shall not be exclusive to other remedies provided by law. XIV. PUBLICITY Any publicity given to the program, publications or services provided resuiting from this grant contract including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs and similar public notices prepared by or for the GRANTEE or its employees, individually orjointly with others or any subcontractors, shail identify the STATE as the sponsoring agency and shall not be released, unless such release is a specific part of an approved workplan inciuded in this grant contract prior to its approval by the STATE's authorized representative. XV. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073. It is hereby agreed between the parties that Minnesota Statutes, Section 363.073 is incorporated into this grant contract by reference. XVI. WORKERS' COMPENSATION In accordance with the provisions of Minnesota Statutes, Section 176.182, the STATE a�rms that GRANTEE has provided acceptable eviderce of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, Section 176.181, su6d. 2. XVII. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and ali claims for overcharges as to goods and/or services provided in connection with this grant contract resulting from antitrust vio{ations which arise under the arttitrust laws of the United States and the antitrust laws of the State of Minnesota. XVIII. JURISDICTION AND VENUE This grant contract, and amendments and suppiements thereto, shall be governed by the taws of the State of Minnesota. Venue for al{ 4egal proceedings arising out o4 this grant contract, or breach thereof, shall be in the state or federai court with competent jurisdiction in Ramsey County, Minnesota. XIX. OTHER PROVISIONS A. GRANTEE must comply with the Federal Audit Requirements as stated in Attachment B of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP Grant Contract Page 5 Oo-�1� IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the grant contract on behatf of the GRANTEE as required by applicable aRicles, by-laws, resolutions or ordinances � Title: Date: 2. STI By: (a Titie: Date: ��- �� 5; Distribution: Agency - Original contract(fulfy executed) Grantee State Authorized Representative Minnesota Oepartme�t of Pu61ic Safety, SEate Patrol Division - Operation NightCAP Grant Contrad Page 6 3un 23 'i� �9�3b r.02i�L Attachment A Operation o0-��3 NightGAP Personnei Roster OFFiCER NAME f BADGE # f H RA7E Y H RATE Y B RA'TE*" r�k le; le�! i�- 35• o ��-oS �..., S�L.�.,.,; �r6 f b� Go �/y• I Si• .` 1 I I I I I I I I l I f I I I I I I I I 1 I I ��-� ' Comp(ete even if the same as Nouriy Rate —Yi� � s�k l��`: g � os `* Fringe Benefii Rate 3 q- y� X�'� y+ °�o �� G Breakdown- �5�-- S�G�.� `/ K- 5 5� � %� 5 1 •`�S oi % % % °� % % % l.. Attachment B FEDERAL AUDIT REQUIREMENTS 1. For subrecipients who are state (includes Indian tribes) or local governments If the grantee expends total direct and indirect federal assistance of: 4o-�t3 "` Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financiai and compliance audit made in accordance with the Singfe Audit Act of 1984 (Pub{ic Law 98-502) and the federa4 Office of Management and Budget (OMB) Circular A-133. The taw and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departments, agencies or establishments that received, expended or otherwise administered federal financial assistance during the year. Audits shail be made annually unless the State or local government has, by January 1, 1987, a constitutionai or statutory requirement for tess frequent audits. For those governments, the cognizant agency shall permit bie�nial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annuai, but only for fiscai years beginning before January 1, 1987. 2. For subrecipients who are institutions of higher education, hospitats or other nonprofit organizations If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-133. The audit must be an organization-wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under only one program, the subrecipient may have an audit of that one program. Audits shall usually be made annualiy, but not less frequent than every two (2) years. 3. Ali audits shall be made by an independent auditor. An independent auditor is a state or local government auditor or a pubiic accountant who meets the independence standards specified in the General Accounting Office's Standards forAudit of Governmental Organizations, Programs, Activities and Functions. Audit reports shall state that the audit was performed in accordance with the provisions of OMB Circular A-133, as applicable. The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards (SAS) 58, "Reports on Audited Financial Statements" or SAS 62, °Speciai Reports," as applicabie. Attachmen� B The reporting requirements for audit reports on compiiance and internal controls shall be in accordance with AICPA'S SAS 63, °Compfiance Auditing Applicable to Govemmental Entities and Other Recipients of Govemmental Financial Assisfance" and Sfatement of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Local Govemmental Units." In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not sf�ould accompany the audit report. 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financiai statements as may be necessary for the grantor to compiy with the Singie Audit Act and OMB Circular A133, as applicabie. 6. Grantees of federai financial assistartce from subrecipients are aiso required fo compty with the Single Audit Act and the OMB CircularA-133, as applicable, 7. The grantee agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports musf be fi(ed with fhe Office of the State Auditor, Single Audit Division and with the Department of Pubtic Safety wifhin fhirty (30} days after the completion of the audit, but rto later than one (4) year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Pubiic Safety O�ce of Fiscal and Administrative Services 444 Cedar Streef Suite 126, Town Square St' Paul, MN 55101-5126 9. Recipients expending more than $300,000 in federal funds are to submit one (1) copy of the audit report within thirty (30) days after issuance to the ciearinghouse at the following address: 8ureau of the Census Data Preparation Division 1201 East 90th Sfreet Jefferson, Indiana 47132 Attn.: Single Audit Clearinghouse �� CAP OFFfCER ACTIVITY REPORT ACTNITY Totat Number of Veh+cles Stoppetl Total Number of Arrests/Citations Issued oo-?�� Operation NightCAP Activity Log - Name: Date: Time Vehic(e Vehfcle (N�arning/ Reason/Code Citation #/Name License Make (C)itation/ � # (AjrresY / Y co-' r , � � _ _. �,: � . �� _. � r �� :��._,� ��w`�� County or City Authorized Rep. Date District Authorized Rep. Date . Federal Projects Director Date REM1T TO; Kammy Fox Federal Projects Coordinator Minnesota State Patrol 444 Cedar Street — Suite 130 St. Paul MN 55101 Fax: 651(296-5937 Operation NightCAP Invoice ORIGINAL Presented By: Referred To: CoancilFile # �p—''(\3 Green Sheet # 107018 RESOLUTION OF SAINT PAUL, NIINNESOTA Committee:Date: 3D 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 WHEREAS, the Saint Paul Police Department has received a�1,200 Operafion Nightcap granf from the Minnesota Department of Public Safety for the period October 1,1999 through September 30, 2000; aad WHEREAS, this grant is for police overtime to participate in an alcohol saturation program designed to arrest impaired drivers; and WHEREAS, the Department of Public Safety requests a designated authority for the esecution of agreements, and RESOLVED, that the Saiut Paul City Council accepts this grant award and authorizes Chief William Ftinney to enter into an agreement with the Minnesota Department of Public Safety. � eostrom Adopted by Council: Date: Adoption Certified by Couucil BY� � ._ a . Approved 6y Mayor: Date: � ��D Approved 6y NTayor for Submission to Cuuncil: � B Y� �� %��/'��- A OperetionNi9htCp 2ndGrant-2000cr � DEPARTMENT(OFF{CEICOUNCIL DATE INlT1ATEO Police 6/30/00 GREEN SHEET Na. 107018 CONTA PERSON&PHONE MRIAVDA MfIIAL/DATE V1i11iamFinney 2923588 1 erwe,nnrrunECrrne ' S wuxcn MUST BE ON COUNCIL AGENDA BY �DATE) � � .�r3 �ATroRlIEY_� ❑CIrvcLEWc i� {{{\�� ,,, �� FYUtlClALSF]tVICESWt�[J}�\ �f4WiCNLSERV/ACCTG �� YOR(ORPSSyTANi) Y �WtiiTS TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGTIATURE) AC'f10N REQUESTED Signatures requested on the attached Council Resolution accepting a$1,200 Operation Nightcap Grant from the Minnesota Department of Public Safety. Cout�c� ¢eS�a`ch Center JUL 2,12U�0 RECOMMENDATION Approve (A) or Reject (R) PERSONALSERVICECONTRACTS MUSTANSWER THE FOLLOWING OUESTIONS: 1. Has this persoMfum ever worked uMer a conlract for this department? PLANNING COMMISSION veS No C16 COMMITTEE 2. Has ihis perso�rm ever been a city employee? CIVIL SERVICE COMMISSION YES NO 3. Does this person/firtn possess a sKill not normaliy possessed by any current city employee� YES NO 4. Isthis person/firm a �argeted vendof? YES NO F�cplain all yes answers on separete sheet and attach to green shee! INITIATING PROBIEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Deparhnent has been awarded a Night Cap Grant for police overtime to participate in an alcohol saturation program designed to arrest impaired drivers from October 1, 1999 through September 30, 2000. (Attached is a copy of the grant agreement) ADVANTAGESIFAPPROVED Additional funds for impaired driver enforcement. DISADVANTAGES IF APPROVED 1{ E C E 1 V�� xone. J U L 13 2004 DISADVANTAGES IF NOT APPROVED T � / /� T/° C I 1 i t1� 1 A.A �l l V�� Loss of grant funding iOTAL AMOUNT OF TRANSACTION $ 1,200.00 COST/REVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE M1LI1CSOt31�Ep27trrieIIi Of PRb13C $2'tC[y AC7IVITY NUMBER �41�� FINANCIAL INFORAMTION (EXPLAII� Accounting Information: Agency: P07 STATE OF MINNES07A � � �� GRAN7 CONTRACT dp -7� Fiscal Year: 2001 Vendor Number: 066790002-00 Total Amount of Contract: $1200.00 Amount of Gontract First FY: $1200.00 Commodity Code: Commodity Code: Commodity Code: Object Code: 5B00 Object Code: Object Code: _ Accounting Distribution 1 Fund: 300 Appr: 530 Org/Sub: 5153 Rept Cat: 1408 Amount: $1200.00 Accounting Distribution 2: Fund: Appr: _ Org/Sub: Rept Cat: Amount: Accounting Distribution 3: Fund: Appr: Org/Sub: Rept Cat: Amount: Processing {nformation: (some entries may not apply) Requisition: 5000-853/ 6/23/00 / LM Order: numberidateientry initials 5000-1341/ 1 number/date/entry initials (Individual signing certifies that funds have been encumbered as required By Minn. Statute 16A15 and Statute 16C.05) NOTICE TO GRANTEE You are required by Minnesota Statutes, section 270.66 to provide your social security number or federal employee identification n y ber and Minnesota tax identification number if you do businepP �it g the State of Minnesota. This information ma be used in the enforcement of federal and state tax laws. Su I in these numbers could result in action to require you to file state tax returns and pay delinquent state tax liabilities. This qrant contract will not be approved unless these numbers are provided. These numbers wiff be available to federaf and state tax authorities and state personne! involved in approv�ng the grant contract and the payment of state obligations. Grantee Name and Address: �� of St. Paul Police I E. E{eventh Street �aul_ MN 55101 Social Security or Federal Employer I.D. No. Minnesota Tax I.D. No. (if applicabie) THIS PAGE OF TNE GRANT CONTRACT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED EXTEt2NALLY WITHOUT EXPRESS WRITTEN PEI2MISSION OF THE GRANTEE. if you circulate this grant contract internally, only offces that require access to the tax identification number AND all individuals/offices signing this grant contract should have access to this page. 06-'113 THIS GRANT CONTRACT, and amendments and supplements thereto, is between the State of Minnesota, acting through its Department of Public Safety State Patrol Division (hereinafter "STATE") and the City of St. Paul, Police Deparfinent, address 100 E. Eleventh Street, St. Paul, MN 55101 (hereinafter "GRANTEE"), witnesseth that: WHEREAS, the STATE, pursuanf to Minnesota Statute 4.075 is empowered to act as the a.,n��n��arP anPnr.v resoonsible for the administration of the state's hi�hwa safet ro ram and, of the Na state and coopers alic and priv< 966 and arn availabie federal money and other benefits for such WHEREAS, the STATE is in need of count ohoi saturation ned to and act as agent for state and fied� �izations in order to effectuate the nents or regulations thereto to the �s mav be obtained; and and local law oaired drivers in WHEREAS, GRANTEE represents that it is duly qualified and willing to perform the services set forth herein; NOW, THEREFORE, it is agreed: GRANTEE'S DUTIES GRANTEE shall: A. Coordinate alcohol saturation events with the STATE's district authorized representative (see Clause VI of this grant contract) during the period October 1, 1999 through September 30, 2000. Saturaiion events shall include, but are not limited to: 1. July Saturation on July 1, 2000, providing up to three (3) officers B. Assist the STA7E's district authorized representative in identifying qualified law enforcement officers within GRANTEE's agency who have a demonstrated proficiency and interest in arresting impaired drivers, and who wili be active participants in this program. All law enforceme�t officers participating in this program shall be licensed as provided by law. C. Provide a list of eligible law enforcement officers who may participate in this program with their overtime rate of pay, including fringe benefits, on "Personnel Roster" iabeled Attachment A of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Reimbursement will be made only for hours worked above and beyond regular duty shifts. D. Review GRANTEE's O�cer Activity Reports and Daily Activity Logs (samples attached) to verify work effciency by those officers working the saturations; officers unwilling or unable to diligently pursue impaired drivers cannot be allowed to work subsequent saturation events and GRANTEE will work with the STATE's district authorized representative to replace such officers with qualified officers. E. Complete and submit all required paperwork foflowing each saturation event including, but not limited to, Officer Activ+ty Reporks and tnvoices to the STATE's district authorized representative within seven (7) working days following each saturation event. F. Coordinate and participate in public information and media efForts with the STATE's district authorized representative as a part of each saturation event. Minnesota Department oi Public SaPety, State Patrol Division - Operation NightGAP Grant Gonfrac"t �=5� ' po-�l3 G. GRANTEE acknowiedges that alf law enforcement officers participating in this program are Standard Fieid Sobriety Testing (SFS� trained. GRANTEE must provide proof of training for each officer not currently qualified before such officer(s) will be allowed to participate in the program. H. GRAN"fEE shall provide for ail operating costs including, but not {imited to, maintenance and repairs of squad cars used in pertormance of this grant contract and shall provide all necessary insurance for them. GRANTEE law enforcement officers, while on duty under this grant contract, are empioyees of the GRANTEE and not employees of the STATE or Federal government. II. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed by GRANTEE pursuant to this grant contract shall be reimbursed by the STATE as follows: 1. Reimbursement shall be made to GRANTEE for officer overtime rates, including fringe benefits, incurred in providing services pursuant to Clause I of this grant contract. This reimbursement shall be at the overtime rate stated for each officer as stated on Attachment A of this grant contract, and shall not exceed the totai amount of this grant contract. 2. Reimbursement will be made only for hours worked over and above regular duty shifts. 3. Reimbursement for travel and subsistence expenses actuaffy and necessarity incurred by GRANTEE in performance of this grant contract in an amount not to exceed Zero Dollars ($0.0�); provided, that GRANTEE shall be reimbursed for travel and subsistence expenses in the same manner and in no greater amount than provided in the current "Non-managerial Unrepresented Employees Plan" promulgated by the Commissioner of Employee Relations. GRANTEE shaii not be reimbursed for travel and subsistence expense incurred outside the State of Minr�esota unless +t has received prior written approva! for such out of state travel from the STATE. No reimbursement shall be made for salary costs incurred in traveling to and from saturation events. The total obligation of the STATE for all reimbursements to GRANTEE for participation in this program shail not exceed Tweive Hundred Do{lars ($1200.00). B. Terms of Payment. Payments shall be made by the STATE promptiy after GRANTEE's presentation of invoices for services performed and acceptance of such services by the STATE's authorized representative pursuant to Clause Vt of this grant contract. Invoices shail be submitted in a form prescribed by the STATE and according to the following schedule: GRANTEE shall invoice the STATE using the invoice form (sample attached) within seven (7) working days following each saturation event. Invoices are to be submitted directly to the STATE's district authorized representative. 2. Final claim for reimbursement must be submitted no later than October 30, 2000. Minnesota Department of Public Safety, State Patrol Division - Operation NlghtGA� Gran[ Gonvaci ��°y� �� ao-�� 3. The STATE shall reimburse GRANTEE oniy after costs have been incurred by GRANTEE. Atl invoices for reimbursement must be supported by written documentation including, but not limited to, the Officer Activity Repo�ts (sample attached). 4. (When applicabie) Payments are to be made from federal funds obtained by the STATE through the National Highway Safety Act of 1966 (Public Law 89-564) and amendments thereto. if, at any time, such funds become unavailable, this grant contract shali be terminaied immediately upon written notice of such fact by the STATE to the GRANTEE. In the event of such termination, GRANTEE shal4 be entit(ed to payme�t, determined on a pro rata basis, for services satisfactorily performed. 5. There will be no holiday pay. Ill. CONDITION OF PAYMENT Ail services provided by GRANTEE pursuant to this grant contract shaN be performed to the satisfaction of the STATE, as determined at the sofe discretion of its authorized representative, and in accordance with all applicable federal, state and locai laws, ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal, state or focal law, ordinance, rule or regulation. IV. TERMS OF CONTRACT This grant contract shaB be effective on October 1, 199� or upon the date that the final required signature is obtained by the STATE, pursuant to Minn, Statute 16G.Q5, subd. 2, whichever occurs later, and shall remain in effect until September 30, 2000, or until all obligations set forth in this grant contract have been satisfactorily fuifilled, whichever occurs first. V. CANCELLATIOIV This grant contract may be canceled by the STATE or GRANTEE at any time, with or without cause, upon thirty (30} days written notice to the other party. In the event of such a cance!lation, GRANTEE shall be entitfed to payment, determined on a pro rata basis, for work or services satisfactorily performed. VI. STATE'S AUTHORIZED REPRESENTATIVES The STATE's authorized representative for the purposes of administration ofi this grant contract is Kammy Fox Federal Project Coordinator, Minnesota State Patrol, telephone number 651-297-174� or her successor in office. Such representative shall have authority for acceptance of GRANTEE's services and, if such services are accepted as satisfactory, shall so certify on each invoice submitted pursuant to Clause II, paragraph B. The STATE's district authorized representative for the purposes ofi coordinating the alcohol saturation events of this grant contract is Lt. Bob Maskel, tefephone number 6511779-591$ or their successor in office. Such representative shal! be responsible for scheduling saturations and ensuring STATE supervision is present at each enforcement event, as well as identifying qualified state patroi, county and local law enforcement partners to be involved in each saturation. VII. GRANTEE'S AU7HORIZED REPRESENTATiVES The GRANTEE's authorized representative fior the purposes of administration of this grant contract is Sgt. Tom Schmidt, telephone number 651l292-3722 The GRANTEE's authorized representative shali have fulf authority to represent GRANTEE in its fulfillment of the term, condition and requirements of this grant contract. Minnesota Department of Public Safety, State Patrol Division - Operabon NightCAP Grant Coniract Page 3 Oo -'►t3 VIIi. ASSIGNMENT GRANTEE shall neither assign noriransfer any rights or obfigations under this grant contract without the prior written consent of the STATE. IX. AMENDMENTS Any amendments to this grant contract shall be in writing, and shali be executed by the same parties who executed the original grant contract, or their successors in office. X. LIABILII'Y GRANTEE agrees to indemnify and save and hold the STATE, its authorized representatives and employees harmless from any and all ciaims or causes of action, including aii attorneys' fees incurred by the STATE, arising from the perFormance of this grant contract by GRANTEE or GRANTEE's agents or empVoyees. This clause shaN not be construed to bar any legai remedies GRANTEE may have for the STATE's failure to fulfill its obligations pursuant to this grant contract. XI. STATE AUDITS The books, records, documents and accounting procedures and practices of the GRANTEE relevant to this grant contract shall be subject to examination by the contracting department and the Legislative Auditor for a minimum of six years from the end date of this agreement. XII. GOVERNMENT DATA PRACTICES ACT The GRANTEE must comply with the Minnesota Government Data Practices Act,"Minnesota Statute, Chapter 13, as it applies to all data provided by the STATE in accordance w+th this Agreement and as it applies to all data created, coilected, received, stored,; used, maintained or disseminated by the GRANTEE in accordance with this Agreement. The civil remedies of Minnesota Statutes Section 13.08 apply to the release of the data referred to in this Article by either the GRANTEE or the STATE. In the event the GRANTEE receives a request to release the data referred to in this Article, the GRANTEE must immediately notify the STATE. The STATE will give the GRANTEE instructions concerning the release of the data to the requesting party before the data is released. XIII. OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS A. The STAT� shall own ail rights, title and interest in all of the materials conceived or created by the GRANTEE, or its employees or subgrantees, either individuaily or jointly with others and which arise out of the performance ofi this grant contract, inctuding any inventions, reports, studies, designs, drawings, specifications, notes, documents, software and documentat+on, computer-hased training modules, electronically, magnetically or digitally recorded material and other work in whatever form (hereinafter "the MATERIALS"). The GRANTEE hereby assigns to the STATE aif rights, titfe and interest to the MATERIALS. GRAN7EE shali, upon request of the STATE, execute all papers and perform all other acts necessary to assist the STATE to obtain and register copyrights, patents or other forms of protection provided by law for the MATERIALS. The MATERIALS created under this grant contract by the GRANTEE, its employees or subcontractors, individually or joinily with others, shali be considered "works made for hire" as defined by the U.S. Copyright Act. AI! of the MATERIALS, whether in paper, electronic or other form, shall be remitted to the STATE by the GF2ANTEE, its employees and any subcontractors, shall not copy, reproduce, allow or cause to have the MATEftIALS copied, reproduced or used for any purpose other than performance of the GRANTEE's obligations under this grant contract without the prior written consent of the STATE's authorized representative. Minnesota Department of Public Safety, Siate Patrol Division - Operation NlgntcAN Grani Con[raci '=�° � oo-�+� 8. GRANTEE represents and warrants that MATERIALS produced or used under this grant contract do not and will not infringe upon any intellectual property rights of another, including but not limited to patents, copyrights, trade secrets, trade names and service marks and names. GRANTEE will indemnify and defend the STATE ai GRANTEE's expense from any action or claim brought against the STATE to the extent that it is based on a claim that aft or part of the MATERIALS infringe upon the intellectual property rights of another. GRANTEE shall be responsible for payment of any and all such claims, demand, obiigations, liabilities, costs and damages including, but not limited to, reasonable attorney fees arising ouf of this grant contract, amendments and supplements thereto, which are attributabfe to such claims or actions. If such a claim or action arises, or in GRANTEE's or the STATE's opinion is likely to arise, GRANTEE shall, at the STATE's discretion, either procure for the STATE the righi or iicense to continue using the MATERIALS at issue or repface or modify the a4legedly infringing MATERIALS. This remedy shal! be in addition to and shall not be exclusive to other remedies provided by law. XIV. PUBLICITY Any publicity given to the program, publications or services provided resuiting from this grant contract including, but not limited to, notices, informational pamphlets, press releases, research, reports, signs and similar public notices prepared by or for the GRANTEE or its employees, individually orjointly with others or any subcontractors, shail identify the STATE as the sponsoring agency and shall not be released, unless such release is a specific part of an approved workplan inciuded in this grant contract prior to its approval by the STATE's authorized representative. XV. AFFIRMATIVE ACTION (When applicable) GRANTEE certifies that it has received a certificate of compliance from the Commissioner of Human Rights pursuant to Minnesota Statutes, Section 363.073. It is hereby agreed between the parties that Minnesota Statutes, Section 363.073 is incorporated into this grant contract by reference. XVI. WORKERS' COMPENSATION In accordance with the provisions of Minnesota Statutes, Section 176.182, the STATE a�rms that GRANTEE has provided acceptable eviderce of compliance with the workers' compensation insurance coverage requirement of Minnesota Statutes, Section 176.181, su6d. 2. XVII. ANTITRUST GRANTEE hereby assigns to the State of Minnesota any and ali claims for overcharges as to goods and/or services provided in connection with this grant contract resulting from antitrust vio{ations which arise under the arttitrust laws of the United States and the antitrust laws of the State of Minnesota. XVIII. JURISDICTION AND VENUE This grant contract, and amendments and suppiements thereto, shall be governed by the taws of the State of Minnesota. Venue for al{ 4egal proceedings arising out o4 this grant contract, or breach thereof, shall be in the state or federai court with competent jurisdiction in Ramsey County, Minnesota. XIX. OTHER PROVISIONS A. GRANTEE must comply with the Federal Audit Requirements as stated in Attachment B of this grant contract, which is hereby incorporated by reference and made a part of this grant contract. Minnesota Department of Public Safety, State Patrol Division - Operation NightCAP Grant Contract Page 5 Oo-�1� IN WITNESS WHEREOF, the parties have caused this grant contract to be duly executed intending to be bound thereby. APPROVED: 1. GRANTEE: GRANTEE certifies that the appropriate person(s) have executed the grant contract on behatf of the GRANTEE as required by applicable aRicles, by-laws, resolutions or ordinances � Title: Date: 2. STI By: (a Titie: Date: ��- �� 5; Distribution: Agency - Original contract(fulfy executed) Grantee State Authorized Representative Minnesota Oepartme�t of Pu61ic Safety, SEate Patrol Division - Operation NightCAP Grant Contrad Page 6 3un 23 'i� �9�3b r.02i�L Attachment A Operation o0-��3 NightGAP Personnei Roster OFFiCER NAME f BADGE # f H RA7E Y H RATE Y B RA'TE*" r�k le; le�! i�- 35• o ��-oS �..., S�L.�.,.,; �r6 f b� Go �/y• I Si• .` 1 I I I I I I I I l I f I I I I I I I I 1 I I ��-� ' Comp(ete even if the same as Nouriy Rate —Yi� � s�k l��`: g � os `* Fringe Benefii Rate 3 q- y� X�'� y+ °�o �� G Breakdown- �5�-- S�G�.� `/ K- 5 5� � %� 5 1 •`�S oi % % % °� % % % l.. Attachment B FEDERAL AUDIT REQUIREMENTS 1. For subrecipients who are state (includes Indian tribes) or local governments If the grantee expends total direct and indirect federal assistance of: 4o-�t3 "` Equal to or in excess of $300,000 or more per year, the grantee agrees to obtain a financiai and compliance audit made in accordance with the Singfe Audit Act of 1984 (Pub{ic Law 98-502) and the federa4 Office of Management and Budget (OMB) Circular A-133. The taw and circular provide that the audit shall cover the entire operations of the grantee government or, at the option of the grantee government, it may cover departments, agencies or establishments that received, expended or otherwise administered federal financial assistance during the year. Audits shail be made annually unless the State or local government has, by January 1, 1987, a constitutionai or statutory requirement for tess frequent audits. For those governments, the cognizant agency shall permit bie�nial audits, covering both years, if the government so requests. It shall also honor requests for biennial audits by governments that have an administrative policy calling for audits less frequent than annuai, but only for fiscai years beginning before January 1, 1987. 2. For subrecipients who are institutions of higher education, hospitats or other nonprofit organizations If the grantee expends total direct and indirect federal assistance of $300,000 or more per year, the grantee agrees to obtain a financial and compliance audit made in accordance with OMB Circular A-133. The audit must be an organization-wide audit, unless it is a coordinated audit in accordance with OMB Circular A-133. However, when the $300,000 or more was expended under only one program, the subrecipient may have an audit of that one program. Audits shall usually be made annualiy, but not less frequent than every two (2) years. 3. Ali audits shall be made by an independent auditor. An independent auditor is a state or local government auditor or a pubiic accountant who meets the independence standards specified in the General Accounting Office's Standards forAudit of Governmental Organizations, Programs, Activities and Functions. Audit reports shall state that the audit was performed in accordance with the provisions of OMB Circular A-133, as applicable. The reporting requirements for audit reports shall be in accordance with the American Institute of Certified Public Accountants' (AICPA) Statement on Auditing Standards (SAS) 58, "Reports on Audited Financial Statements" or SAS 62, °Speciai Reports," as applicabie. Attachmen� B The reporting requirements for audit reports on compiiance and internal controls shall be in accordance with AICPA'S SAS 63, °Compfiance Auditing Applicable to Govemmental Entities and Other Recipients of Govemmental Financial Assisfance" and Sfatement of Position (SOP) 89-6, "Auditors' Reports in Audits of State and Local Govemmental Units." In addition to the audit report, the recipient shall provide comments on the findings and recommendations in the report, including a plan for corrective action taken or planned and comments on the status of corrective action taken on prior findings. If corrective action is not necessary, a statement describing the reason it is not sf�ould accompany the audit report. 5. The grantee agrees that the grantor, the Legislative Auditor, the State Auditor and any independent auditor designated by the grantor shall have such access to grantee's records and financiai statements as may be necessary for the grantor to compiy with the Singie Audit Act and OMB Circular A133, as applicabie. 6. Grantees of federai financial assistartce from subrecipients are aiso required fo compty with the Single Audit Act and the OMB CircularA-133, as applicable, 7. The grantee agrees to retain documentation to support the schedule of federal assistance. 8. Required audit reports musf be fi(ed with fhe Office of the State Auditor, Single Audit Division and with the Department of Pubtic Safety wifhin fhirty (30} days after the completion of the audit, but rto later than one (4) year after the end of the audit period. The Department of Public Safety's audit report should be addressed to: Minnesota Department of Pubiic Safety O�ce of Fiscal and Administrative Services 444 Cedar Streef Suite 126, Town Square St' Paul, MN 55101-5126 9. Recipients expending more than $300,000 in federal funds are to submit one (1) copy of the audit report within thirty (30) days after issuance to the ciearinghouse at the following address: 8ureau of the Census Data Preparation Division 1201 East 90th Sfreet Jefferson, Indiana 47132 Attn.: Single Audit Clearinghouse �� CAP OFFfCER ACTIVITY REPORT ACTNITY Totat Number of Veh+cles Stoppetl Total Number of Arrests/Citations Issued oo-?�� Operation NightCAP Activity Log - Name: Date: Time Vehic(e Vehfcle (N�arning/ Reason/Code Citation #/Name License Make (C)itation/ � # (AjrresY / Y co-' r , � � _ _. �,: � . �� _. � r �� :��._,� ��w`�� County or City Authorized Rep. Date District Authorized Rep. Date . Federal Projects Director Date REM1T TO; Kammy Fox Federal Projects Coordinator Minnesota State Patrol 444 Cedar Street — Suite 130 St. Paul MN 55101 Fax: 651(296-5937 Operation NightCAP Invoice