276456 WHITE - CITV CLERK .A: A � �✓"�_�
PINK - FINANCE OF SA I NT 1 A LJ L COIlIICII �����. .�
CANARY - DEPARTMENT ��W
BLUE - MAVOR File NO.
uncil Resolution
Presented By
Referred To Committee: Date
Out of Committee By Date
RESOLVED, That the proper City officials are hereby authorized and directed to
execute an Agreement with the Minnesota Department of Health whereby the City
will administer the Special Supplemental Food Program for Women, Infants and
Children (WIC) in Ramsey County for a period of one year commencing October 1,
1980; the City to be paid a sum not to exceed $471,479 by the State for said
services.
Activity Code: 33247
Ap oved as o Funding:
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Director f inance � Management
m Services
COUNCILMEN
Yeas Hunt Nays Requested by Department of:
y�� � Co munit Services
(n Favor
Maddox
�— _�__ Against A,�'�LBY
S11n�a�te� V,"
Tedesco MAR t�
Wilson 3 �9v�f Form prove C� tt ey
Adopted b� uncil: Date �
Certi ed Pass y Counci S cretary BY
•
.
!#pp e by ;Navor: a 98� Approv y Mayor for.S mis 'on to Council
By _ — BY
���� MAR 1a1981
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AGREEr�NT FOR THE
ADrfINISTRATION OF THE SPECIAL SUPPLEMENTAL FOOD PROGRAM
FOR WO1�N, INFANTS, ANU CHILDREN
(WIC Program) �
This agreement by and between the ,iinnes��a Department of Health (herein referred
to as the State Agency) and Citv of St. Paul on behalf of the Division
of Public Health
(herein referred to as the Local Agency) is made in order to �dminister the
Minnesota Special Supplemental Foocl Program fo= Women, Infants, and Children
(herein referred to as WIC) . This Agreement shall be in effect from OGtober 1,
1980 until amended or terminated.
WITNESSETH: -
WHEREAS, the State Agericy pursuant to Public Law 95-627 and the
Regulations, instructicns and gui�elines issued by the United
States Department of Agriculture, Food and Nutrition Service
(USDA-FNS) in accordance with that Law, wishes to administer
the WIC Program within the jurisdiation of the State, and
WHEREAS, the State Agency has determined that the Local Agency
meets all requirements to administer a local WIC project.
IT IS, THEREFORE, AGREED BY AND BETWEEN THE TWO PARTIES THAT:
1. The Local Agency shall administer a WIC Program within its designated service
area in an efficient and effective manner pursuant to the USDA-FNS Regulations
issued in accordance with Public Law 95-627, and applicable state Rules,
policies and grocedures. Specifically, the Local Agency agrees to:
a. Have the competent professionals, facilities, and equipment necessary
to perform the Minnesota WIC Program certification procedures.
b. Determine and certify eligible persons for the Program according to
established certification procedures, document certification actions
on the state prcvided certification form, provide Program benefits
to those certified on a timely basis, and reassess eligib�lity at the
prescribed intervals. � .
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c. Make available appropriate health services to WIC participants.
d. Provide nutrition education services to WIC participants in accordance
with state policy and procedures and consistent with the local nutrition
education plan. � �
e. Operate the Minnesota WIC Program Automated Food Delivery and Management
Information System in accordance with state policy and procedures,
including; establishing and maintaining on a timely basis the 'AIC
Participant Masterfile, and maintaining accountability and in��Antory
controls over WIC food vouchers.
f. Contract with retail food vendors within the service area, and train
and monitor those contracted vendors to assure compliance to program
requirements.
g. Maintain complete and accurate Program and fiscal records and files in
accordance with the financial management requirements and consistent with
the Federal WIC Regulations, Federal Management Circular 74-4, Office of
Management and Budget Circular A-102, and applicable state Rules
policies, and procedures, including source documentation to support program
activities and expenditures made under the terms of this Agreement.
h. Submit by the seventeenth (17th) of each month the Claim for Reimbursement/
Report of Expenditures form, which shall summarize the funds actually
expended during the report period by budget line item, the amount of
funds currently obligated, including the amount of funds expended, obligated,
anc3/or the value of in-kind services contributed related to nutrition
education, and the status of the WIC cash on hand. �
i. Provide access to authorized representatives of the MinnFSOta Department
• of Health, USDA, the United States General Accounting Office, 5tate
Legislative Auditor, or any of their duly authorized representatives,
to all records, files, and documentation related to this Agreement for
' purposes of inspection, auditing, or copying. �• � � •
j. Comply with various state and federal Laws and Regulations to assure
that no person is discriminated against on account of age, race, color,
sex, handicap, religious creed, national origin, ��r political beliefs.
k. Obtain written consent from the State Agency prior to th� assignment or
� transfer of any interest in this Agreement, except that claims for -
money due or to become due to the Local Agency from the State Agency
may be assigned to. a bank or other financial institution without such
approval. ,
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1. Assure that no interest exists, directly, or indirectly, which could
conflict in any manner or degree with the performance of services
required to be performed under this Agreement.
m. Obtain written approval from the State Agency prior to the subcontracting
of any work or services covered by this Agreement.
2. The State Agency agrees to:
a. Provide payment for services in an amount established by the parties on
an annual basis in accordance with the current market value of the services
to be rendered, which amount shall be reduced to a written grant letter
and upon execution by the Commissioner of Health shall be a part of this
Agreement. Such payment for services shall be contingent upon receipt of
funds from the United States Department of Agriculture and a properly sub-
mitted Claim for Reimbursement/Report of Expenditures from the Local Agency.
b. Provide technical assistance and consultation to enable the Local Agency
to establish and administer a �9IC Program.
c. Provide appropriate for.ms and materials necessary to establish and
administer a WIC Program.
d. Provide copies of the USDA-FNS WIC Regulations, the Minnesota WIC Program
Operations Manual, and other instructions and guidelines on a timely
basis necessary to establish and administer a WIC Program.
e. Designate Greg Smith, State WZC Administrator, as its authorized agent �
for the purpose -of administratien of this Agreement. Such agent shall -
have full responsibility for the supervision o� the work involved under
this Agreement and shall certify each claim submitted pursuant to para-
graph 2a, that the services for which payment is requested have been
rendered in a satisfactory manner.
3. This Agreement may be cancelled by either party upon thirty (30) days written
� notice. In the event of cancellation, all finished or unfinished documents,
data, studies, surveys, drawings, maps, models, photographs, reports, etc. , .
prepared by the Local Agency and related to and funded in part or whole by
WIC shall, at the option of the State Agency, become its property. Payment
shall be made for services rendered pursuant to this Agreement to the effective
date of cancellation. .
4. Any changes to this Agreement will be valid only if made in writing and
accepted by all parties to this Agreement.
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5. The individuals or officer signing this Agreement for the Local Agency must
be authorized to sign and execute this Agreement on behalf of the responsible
governing board, official, or agency; and certify that all terms of this
Agreement will be appropriately adhered to; and, that records and detailed
documentation for the WIC Program will be maintained for a period of not less
than three (3) years from the date of the submission of the final expenditure
report or until audit findings have been resolved.
IN TESTIMONY WHEREOF THE PARTIES BELOW HAVE CAUSED TIiIS AGREEMENT TO BE EXECUTED
THE DAY AND YEAR WRITTEN ABOVE.
Activity code: 33247
1. LOCAL AGENCY: 2. STATE AGENCY:
By:
CITY OF SAINT PAUL
Title:
BY Date:
Ma —
� As to form and execution by the:
By
Director, F' ance & Management 3. ATTORNEY GENERAL:
Services
By:
By /llr� ,��G Date:
'�� Director, rtme t of C � ity _
� Services 4. COMMZSSIONER OF ADMINISTRATION:
_ By:
APPROVE FO (Authorized Signature)
C Date:
By
Assistant C' y Attorney
�
��s��s
OM O1: I2/2975
Ren. : 9/8/76
EXPLANATION OF ADMINISTRATI�IE ORDERS,
RESOLIITIONS, AND OFtDINANCES
. .�,.
RE�F���,D
Ee19 �
OSte: FEBRUARY 18, 19 81 p F��Cf pF �981
;,�EPARTjyE ��E p�RECT
-;:_� ":�- �';;����NT S NqN£
Tp s MAYOR GE�RGE LATIMER FEE Z ��98� E���CES
FR: THOMAS J. KELLEY � ���������
RE: AGREEMENT� BETWEEN THE.. MINNESOTA DEPARTMENT OF HEALTH AND THE
� CITY OF SAINT PAUL �
ACTION REQIIESTED: .
Executive approval and signatures
PURPOSE AND R.ATIONALE FOR TSIS ACTION:
Authorization for the execution of an agreement with the
Minnesota Department of Health for the City to administer
the WIC Program for the period of one year commencing
October 1, 1980; the city will be paid a sum not to
exceed $471,479 for said services.
e�iTTACffiKENTS:
Council Resolution
One copy of Agreement