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00-673s �, b s�- , � — 5 �.\� � �� a000 Council Hl'le # O C5 — �cr13 Green Sheet # 107030 Presented By: RESOLUTION CITY OF SAINT PAUL, MIlVNESOTA Referred To: Committee:Date: 1 2 3 WHEREAS, the Upper Midwest Cummunity Pulicing Institute, acting as a fiscal agent, Nas received a 4 grant from the U.S. Department of Justice, Office of Community Oriented Policing Services for a 5 regional community policing institute; and 6 7 WHEREAS, the Saint Paul Police Department, a partner in this endeavor, is specifically qualified 8 and equipped to perform tLe work andlor services hereinafter described in the manner contemptated 9 herein, and 10 11 BE IT RESOLVED, that the Saint Paul PoGce Department is authorized to enter into an agreement 12 with the Upper Midwest Community Policing Institute. 13 14 15 16 1'7 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 �y— 33 � � by Department of: Police Bosvam By: Form Approved by City Adopted by Council: Date: by Council BY� `� � — � . �� Approve b�y I�r: te: Jy1w� 3( 2�06 v� BS': ♦ � Approved by Mayor for Submission to Council: BY: leagueotmn cities-c2000 Y. DEPARTMENT/OFFICEICOUNCIL DATEINITIATED �os� �iisioo GREEN SHEET ►uo. 107030 CON AC PER50 BPHONE INrtWJDATE INfTIAUDATE � CltiefFinney 292-3588 � DEPAItILFMOIREttOR 4��,x� MUS BEONCOUNCILAGENDABY(DATE) �O�G�I� ❑2 ananow�r �vrvam�c ❑wunew.smxceseut_ �vwaexw�.seawncere � J YnroR(oRA55lSTAxl) r �� rwunnWGxis `1 �T}� TOTAL # OF SIGNATURE PAGES 7 (CLIP ALL LOCATIONS FOR SIGNATURE) CfION REQUESTED Signatures requested on the attached council resolution authorizing the Saint Paul Police Department to enter into an agreement with the I.eague of Minnesota Cities and the Upper Midwest Community Policing Institute. RECAMMENDATION ApPfOVe (A) of Rejet[ (R) PERSONAL SERVICE GOMRAGTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this perso�rm ever worked under a conirad for this department? PLANNING COMMISSION YE5 No CIB COMMITTEE 2. Has this personKrm ever been a city empioyee? CIVIL SERVICE COMMISSION vES NO 3. Does this personffrtn possess a skill not normally possessed by any current city employee? YES NO 4. Is [his persoNfirtn a targeted vendoR YES NO Explain all yes answers on separate sheet and atlach to gresn sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The League of Minnesota Cities, acting as a fiscal agent, received a grant from the COPS Office to establish a regional community policing institute, and has also received a grant from the State of Minnesota to offer community oriented police trtining. The Saint Paul Police Department, a partner in tkns endeavor, is specifically qualified and equipped to perform the work described. ADVANTAGESIFAPPROVED The Saint Paul Police Department will participate in this partnership with the League of Minnesota Cities and the Upper Midwest Community Policing Institute. DISADVANTAGESIFAPPROVED Co�tncfl Research C�nter None appazent. RF(;�IVED DISADVANTAGESIFNOTAPPROVED The Saint Paui Police Depar6nent will not participate in this partnership. �1AY�R OFFICE r: : a'_""_' �.;-...�,..��u_ TOTAL AMOUNT OF TRANSACTION $ see agreement C0.STIREVENUE BUDGETED (CIRCLE ONE) YES NO FUNDMG SOURCE CTldllt F11IId1II�., ACTIVITY NUMBER 436-34151 FINANCIAL INFORMATION (EXPLqIf� ORIGINAL Council File # Green Sheet # RESOLUTION OF SAINT PAUL, MIlVNESOTA Presented By: Referred To: �a WHEREAS, the League of Minnesota Cities, acting as a fiscal agent, has received ,�grant from the COPS Office to establish a regional community policing institute, and � WHEREAS, the League of Mianesota Cities, acting as a fiscal agent, has State of Minnesota to offer community oriented policing training, and WI�EREAS, the Saint Paul Police Department, a partner in this and equipped to perform the work and/or services hereinafter d herein, and BE TT RESOLVED, that the Saint Paul Police Department is with the League of Minnesota Cifies and the Upper Midwest � Police Bwsbo Co/eman Adoption Certified by By: Approved by Mayor: ] � Secretary: a grant from the f, is specifically qualified in the manner contemplated to enter into the agreement Policing Institute. by Department of: Approved by Mayor for Submission to Council: / �t/ BY� / 1 % �„ „� � �vY�� oc- G73 10'1030 leag ueof mnc�ties-cr2000 Oo-��3 SUBCONTRACT BETWEEN THE UPPER MIDWEST COMMiTNITY POLICING INSTITUTE � CITY OF ST. PAUL This Agreement, which shall constitute a subcontract under grant number 1999-CK-WX-0095 with the U.S. Department of 7ustice's Office of Community Oriented Policin� Services (COPS Office is entered into by and between the Upper Midwest Community Policin� Institute, a nonprofit corporation (hereinafter called UMCPI) and the City of St. Paul, hereinafter called (SUBCONTRACTOR) PURPOSE WHEREAS, UMCPI and its partners, have received a grant from the COPS Office in the amount of $900,000 to establish a regional community policing institute; WHEREAS, the SUBCONTRACTOR, a partner in this endeavor, is specifically qualified and equipped to perform the work and/or services hereinafter described in the manner contemplated herein; and WHEREAS it is in the best interest of UMCPI to obtain the assistance of the Subcontractor in connection with said work and/or services; and WHEREAS the SUBCONTRACTOR has expressed a willingness to perform such services, NOW, TAEREFORE, the parties agree as follows: DESCRIPTION OF SERVICES The SUBCONTRACTOR shall perform the services under this Agreement as described in the work plan incorporated by reference herein. 2. PERIOD OF PERFORMANCE The period of performance of this A�reement shall be from September 30, 1999, until September 29, ��Oi, unless extended by agreement with the COPS office until December 31, 2000, inclusive unless sooner terminated as provided herein or extended for additional periods as mutually agreed upon by the parties in writing. oo-�� 3. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed and goods or materials supplied by SUBCONTRACTOR pursuant to this grant shall be paid by ITMCPI as follows: Compensation shall be consistent with the program bud�et, which is incorporated into and made a part of the Agreement. The total obligation of L7MCPI for all compensation and reimbursements to SUBCONTRACTOR shall not exceed $107,961 from COPS funding. 3. The SUBCONTRACTOR shall be reimbursed monthly for services and related expense incurred during the previous month upon ITMCPI's submission of the SUBCONTRACTOR's invoice detailing all costs incurred in accordance with the established budget. 4. The LJMCPI's obligation to pay the SUBCONTRACTOR is conditioned upon receipt of the moneys provided by the COPS Office. 5. The SUBCONTRACTOR shall reimburse UMCPI for any costs or expenditures paid by UMCPI to, ar at the request of, SUBCONTRACTOR that may later be found to be invalid under the terms of the grant. 4. PERSONAL SERVICES ASSIGNMENT A. The work or service provided for herein shall be performed by the SUBCONTRACTOR and no other organization or institution shall be engaged for such wark or services by the SUBCONTRACTOR. B. Neither this agreement nor any interest therein nor claim thereunder shall be assigned or transferred by the SUBCONTRACTOR without prior written consent by UMCPI. SL3BCONTRACTOR may subcontract to provide services described in the SUBCONTRACTOR's duties. It is understood, however, the SUBCONTRACTOR remains solely responsible to UMCPI for providing the products and services described. It is further understood that SUBCONTRACTOR will seek prior approval from UMCPI in subcontracting for individual consulting services where the compensation exceeds a rate of $25Q for an eight-hour day, or such other rate that may be approved by the COPS Office. C. In the event the assigned individual leaves the subcontractin� institution or is reassigned to another program, the SUBCONTRACTOR shall notify LTNICPI in writing reasonably in advance. No diversion or replacement shall be made by the SUBCONTRACTOR without the written consent o: the UMCPI, if the SUBCONTRACTOR and the LTMCPI cannot identify a mutually agreeable po-G�13 replacement for such individual, either pariy may terminate this Agreement pursuant to Article 7 below. 5. INDEPENDENT CONTRACTOR Nothing in this Agreement shall in any way be construed to constitute the SUBCONTRACTOR as an agent, employees or representative of UMCPI. 6. LIABILITY To the extent permitted by law, SUBCONTR ACTOR agrees to defend, indemnify, and save and hold UMCPI, its agents and employees hannless from any and all claims or causes of action arising from the performance of this grant by SUBCONTRACTOR or SUBCONTRACTOR'S agents or employees. This clause shall not be construed to baz any legal remedies SUBCONTRACTOR may have for the i3MCPPs failure to fulfill its obligations pursuant to this grant. 7. ACCOLTI3TING, AUDIT AND RETENTION OF RECORDS A. SUBCONTRACTOR will establish a separate account of this project and will maintain fiscal records in accordance with applicable federal regulations. SUBCON"I'RACTOR'S records, documents, and accounting procedures and practices for this project shall be subject to the examination of the representatives and agents of ITMCPI. Fiscal records shall be retained for a period of three years following submission of the final report. B. Should the SUBCONTRACTOR receive more than $300,000 in total federal assistance in its fiscal year, the SUBCONTRACTOR shall obtain an annual financial and compliance audit, made by an independent auditor, in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget Circular A-1 28, (or Circular A-1 33) as applicable. Exhibit I A Federal Audit Requirements" is binding upon the SUBCONTRACTOR and is hereby incorporated by reference. C. The books, records, documents, and accounting procedures and practices of any contractor and/or coasultant relevant to this agreemer.t shall be subject to examination by the representatives and agents of UMCPI. Records shall be sufficient to reflect ali costs incurred in performance of this agreement. 8. OWNERSHIP OF DOCUMENTS Any reports, studies, photographs, negatives, or other documents nrepared by SUBCONTRACTOR shall be the exclusive property of the UMCPI and all such po-t�t3 materials shall be remitted to the UMCPI by SUBCONTRACTOR upon compietion, termination or cancellation of this grant. SUBCONTRACTOR shall not use, willingly allow or cause to have such materials used for any purpose other than performance of SUBCONTRACTOR'S obligations under this grant without the prior written consent of the UMCPI. 9. IDENTIFICATION AND SOURCE OF PLJNDING A. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, SUBCONTRACTOR will clearly state (1) the percentage of the total cost ofthe program or project which will be financed with Federat money, (2) the dollar amount of Federal funds for the projects or program, and (3) the source of federal funds. B. The SUBCONTRACTOR agrees that any publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the SUBCONTRACTOR or by any SUBCONTRACTOR describing programs or projects funded in whole or in part with Federal funds, shall contain the following statement: This project was supported by Crant #1999-CK-WX-0095, awarded by the Bureau ofJustice Assistance, Office of Justice Programs, U.S. Department of Justice. The Assistant Attorney General, O�ce ofJustice Programs, coor�linates the activities of the following program o�ces and bureaus: Bureau ofJustice Assistance, Beaeau ofJustice Statistics, National institute of Justice, Office ofJtrvenile Justice anCl Delin9uency Prevention, and the O�ce for Victims of Crime. Points of vdew or opinions cantained within this document are [hose of the author and do not necessarily represent the o�cial position or policies of the CI.S. Department ofJustice. 10. WORKERS COMPENSATION In accordance with the provisions of Minnesota Statutes, Section 176.182, the SUBCONTRACTOR has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesoia Statutes, Section 1'6.181, Subdivision 2, 11. NONDISCRIMINATTON A. The SUBCONTRACTOR assures that it will comply, and all its SUBCONTRACTORs will comply, with the nondiscrimination requirements of the pmnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; tne Depart��:ent of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E and G; Executive Order 1 1 246, as amended by Executive Order 11375, and ao-��43 their implementing regulations, 41 CFR Part 60.1 et.seq•, as applicable; and the Americans with Disabilities Act of 1990. 12. REPORTS The SUBCONTRACTOR will advise the LTMCPI conceming the project progress through the submission of Monthly Partner Progress Reports, on the form attached hereto. 13. COMPLIANCE The SUBCONTELSCTOR agrees to abide by all the administrative policies and procedures required of SUBCONTRACTOR organizations as outlined in the effective edition of the OJP Guideline Manual, Financial and Administrative Guide for Grants, (M7100.1D), and other terms and conditions of the Cooperative Agreement executed between UMCPI and the COPS Office, revision 10/18/98, or other applicable Federal laws or regulations. 14. CERTIFICATIONS A. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLLTNTARY EXCLUSION (OJl' Form 4061 /l) document and retum it to LTMCPI prior to the disbursement of funds. B. The SUBCONTRACTOR certifies that Federal funds made available under this formula grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of Federal fixnds, be made avai]able for crime prevention activities. C. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING LOBBYING document and retum it to LTMCPI prior to the disbursement of funds. 15. AMENDMENTS Any material amendments to this grant shall be in writing, and shall be executed by the same parties who executed the original or thei: successors in office. 16. TERMINATION OF AGREEMENT This UMCPI, or the SUBCONTRACTOR may terminate this Agreement upon thirty (30) days prior written notice, in which event UMCPI will pay for costs incurred through the date of termination, and the SUBCONTRACTOR will furnish all reports of reseazch completed or in progress, through the date of termination. eo-`�3 IN WITNESS WHEREOF, the parties have caused this grant to be duly executed intended to be bound thereby for: 0 �� - � �� SUBGRANTEE REIMBURSEMENT REQUEST FORM SubB�antee/ a8ency wmz St. Pau Police D e p artmen t Sc.eet address C'ry 100 Ea IZ�* S St. Pa SubB�eP IrectmanaSer Chie( William Finney/ 651-292-3563 Smte MN p¢riod Cocered by Ihis Report 651-292-3670 Z[ From 55Z07 00 -��3 TOTAL PRIOR EXPENDED TOTAL BUDGET EXPENSE gUDGET (A) TO DATE (B) PERIOD (C) TO DATE (D) BALANCE AED CLASSIFICATION .,.,,fi.� 107,961 .A. Fees Add/subtract Authorized Advance: Subtotal= Expended to Date + Advance: Less total Grant Funds Received to Date: Amount Requested This Reimbucsement: CERTIFICATE OF CONTRACTING AGENCY: I hereby certi£y that the ccsts incurred to date as shown above represent the actual value of costs incurred under the terms of the contract between the Upper Midwest Community Policing Institute and this organization. I also certify that all federal, state, and local regulations regarding expenditures and accounting procedures have been followed. i� ��e�e 7-��-tX� 06/02/00 CM CITY OF SAINT PAUL Norm Coleman, Mayar JUly 11, 2�� DEPARTMENT OFPOLICE � Wi[(iam K. Finney, Chief of Police aO —�73 100 East Eleventh Street Telephone: 651-291-1111 SaintPaul, Mirsnesota 55101 Facsimile: 651-292-3711 This is a letter of understanding beriveen the U.S. Department of Justice Office of Community Oriented Policing Services (COPS), Upper Midwest Community Police Institute and the City of Saint Paul to extend the period of performance of the subcontract between the parties from September 29, 2000 to Decemher 31, 2000 as provided for in the subcontract which is attached hereto this letter agreement as Attachment A. Sincerely, �� _ William K. Finney CHIEF OF POLICE Upper Midwest Community Policing Institute � qn Affirmative Action Equal Opportuniry Emp(oyer � , Personnel Police Officez (1 FTE) Mana?ement Assistant Total DOJ COPS funds URBAN LAB BUDGET WORK PLAN 2000 Salarv (with frinae benefitsl �54 �53,732_00 Community Liaison Officer $32,928.00 (In-Kind) Overtime (State funded) Total $54,173.00 $53,732.00 $107,961 $32,928.00 $25,000.00 a 00-�'�3 TYus budaet is a continuation of the original contract. The effective dates for this bud�et is September 30, 1999, and endin� December 31, 2000. 2000 URBA.N LAB WORK PLAN ao-��3 Continue to implement and evaluate specific problem solvine methods developed in the "Best Practices Guide" (See Attached). The followin� will be the shazed responsibility of police and the manaQement assistant. �ssi� Officer Paul Schnell as a full rime Urban Lab project coordinator. II Develop pracrical Quidelines for identiryins the "Types" of problems best suited for applzcation of the S?.R�1 �Sodel. Identify a process �vhich is user-friendly for the s�eet level o�cer to apply the SARt1 Modet. III Idenufy strategies for use with problems that aze not conducive for application of the SARA tilodel. Develop a system that measures the effectiveness of �on- SARA applications/interventions. IV Apply technological data in the analysis sta�e of problem identification so appropriate tar�et locations can be identified and resources directed. This data could include, but is not limited to: 1- Stat Map (statistical crime mapping). 2- Career CriminaUHiQh Risk Offenders List. 3- Juvenile Violent Crimes. 4- Accident Reduction Areas and Crosswalk Safety. V Enforce the quality of life complaints in neiehborhoods such as nuisance properties traffic concerns speeders and crosswalk safety issues, and crimes of violence throuah use of community policing techniques with the objective of reducin� complaints. VI Enforce quality of life complaints in business districts such as, escessive false alarm, excessive consumption of police services, illesal vendors, panhandlers, chronic inebriates, hopelessness issues and tr�c/pazkin� concems �vith the objective of reducing complaints. VII Develop a proactive "Gang Response Team" (GRT}. Identify different Qang factions and their memberships. Identification will be made by usine Field Interview (FI) cards, and technological data. In addition, the Special Investi�ative Unit Officers {SILn, Juvenile, Homicide and Minnesota Gan� Strike Force Officers will help identify the Westside's most active eang members and career criminals. y Work with �Vestside organizations includina but not limited to Neishborhood House, West Side Safe Neighborhood Council (WSNC) Riverview Economic Development Association (REDA), Guadalupe Area Project (GAP), Teens Nerirorking To�ether (TN"1� and Humbolt Schools to develop meaningful eang prevention strategies. While focusino on prevention, we will also esTablish "Zero Tolerance" approach to eang based criminal activity. Do - 6�� VIII Complete a new survey as a follow up to the survey conducted October 1999, usin� the same respondents(when possible) for the purpose of assessina the Westside's perception ofpolicing and iYs effectiveness. IX Develop a procedure for use of "restorative practices" (i.e. restorative conferencin�, mediation, eta) as an additional problem-solvina/response tool. Explore the possibility of training a cadre of police and citizen volunteers in these practices and desisning procedure for utilization. X Conduct a survey of Westside ofFicers that captures values and attitudes regazdin� policing philosophy in Au�ust 2000 and aQain in December 2000. XI Implement concept of "team/or�anizational leamin�' in substation with all Westside ofFicers/staff and project par�ers, when possible. Specifically, Westside o�cers will focus efforts on realizing effective outcomes and identify policin� strategy based on thorough research of causarion and likelihood of successful intervention. XII Explore the impact of crime victimization workin� with domestic intervenrion programs. Reseazch has shown that crime eats at the very core of the norion of community safety. Effective treatrnent by police may restore some sense of control to victuns and serve to rebuild confidence in personal safety. XIII Develop a network for distribution of "Crime Alert Notices" through block club and business association members. XYV Identify holders of Orders for Protection(OFP) where there has been a report of violation. Assign to a Westside officer to provide follow-up to develop a profile of risk and work with petitioner to create a prevention and response plan. When agreed to, and with petitioner participation notify nei�hbors about existence of an OFP and seek their cooperation in the event that the respondent is seen in violatior_. Oo-�ry3 Police Res�onsibilitv in Work Plan A bi-linaual Spanish speakina communit�' liaison officer has been assigned to the Westside Substation from September 30, 1999, throu�h the remainder of the �rant. CLO Officer Ruby Diaz has alread,v participated in several projecu on the �'estside. II Officers assi�ned to the Westside will be maintained at a m;n;mum of thirteen (li). Assionment of an additional Spanish-speakine officer to the Urban Lab will occur for the duration of the 2000 contract. In the event this officer is transfesed or selected for a special assignment, an officer will be assianed to replace him/her, but a bi-lin�al replacement is not guazanteed. Officer Pamela Barragan has already assumed this role. In addition to Officer Barragan and Sgt. Guerrero, seven (7) other officers are fluent or have demonstrated a strong proficiency in Spanish. OfFcer SchnelPs Role Officer Schnell, in addition to project coordination, will be used to supplement the patrel force on the Westside. His presence will be beneficial several ways, includin� but not luriited to: * Increase uniformed police presence/visibility. * Coordinate the work plan and collaborate with project partners. * Use as an additional officer to identify community concems, by attending community Block C1ubBusiness Association Meetinas. * Workin� with the management assistant to interpret data collected on Westside crime trends. * Train less experienced officers to facilitate Block Club meetin�s and provide refresher training and coactung in the use of tYie SARA Model and cther restorative practices for problem solvine. Deliverv of oolice services on the Westside will be based on the foliowin�: Identification of community concems and perceptions through a follow up survey, Block Club and business association meetings, crime data. Analysis oftraffic trends, accidents a�*!d pazking related coacems on the Westside. Analysis by the mana�ement assistant of recent crime trends and quality of life concems throuah query of crime and record management information systems. Input from residents, communiry or�anizers, businesses, patrol o�cers, command offic�rs. o O -G�3 . Overtime will be used for_ but not limited to_ the followine: Intervention stratesies based on `Best Practices Guide." including special details such as: Directed Patrol Enforcement Areas identified by Stat Vlap, Wesuide communities and patrol officers. Walkins and Bike Beat details on Concord/State/George, pazks, and around Yugh crime azeas. V Increased visibility during peak crime periods identified though Stat Map and SARA analysis. Cross�vallc safety details based on community complaints, Stat Map and technolo�ical data. GRT initiatives, identifying rival �angs and their membership and workin� with community organizations for meaningful prevention and intervention strateeies. Community or�azuzations such as the Neiehborhood House, La Opportimidad and Chicanos Latinos Unidos en Servicios (CLUES) will be utilized for services when appropriate. ManaQement Assistant Role In addition to the above-mentioned duties the management assistant will provide assistance in the following areas: Will work out of the Westside Sub-Station for a to be determined number of part-time days each month. Office hours will be li00-1700 so assistance can be provided to Tour II and Tow III office:s. Assist police with obtaining Stat Map data and in the interpretati�n of information. Provide crime statisiics for o�cers attendin� biock club meetin�s. Assist Westside residents and community organizations by providing statistical crime information to them via bloc!c club meetin�s, local media and other sources to be determined. Assist Westside officers in a study of azea crime trends and rates by comparison with other local, state and national jurisdictions. Coordinate a follow up survey with Westside residents and oraanizations to determine what crime related issues aze important. Assist officers with development of strateeies to impact crime trends as identified by Stat Map. 00 -`�3 Develop a protocol to identify a criteria to assist in establishine a chronic and hish risk offenders list. Develop aanQ and Qan� membership lists with input from officers assigned to the Westside, MGSF, Juvenile and Homicide. Maintain a list of problem or nuisance properry as identified by the Force Unit_ s �, b s�- , � — 5 �.\� � �� a000 Council Hl'le # O C5 — �cr13 Green Sheet # 107030 Presented By: RESOLUTION CITY OF SAINT PAUL, MIlVNESOTA Referred To: Committee:Date: 1 2 3 WHEREAS, the Upper Midwest Cummunity Pulicing Institute, acting as a fiscal agent, Nas received a 4 grant from the U.S. Department of Justice, Office of Community Oriented Policing Services for a 5 regional community policing institute; and 6 7 WHEREAS, the Saint Paul Police Department, a partner in this endeavor, is specifically qualified 8 and equipped to perform tLe work andlor services hereinafter described in the manner contemptated 9 herein, and 10 11 BE IT RESOLVED, that the Saint Paul PoGce Department is authorized to enter into an agreement 12 with the Upper Midwest Community Policing Institute. 13 14 15 16 1'7 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 �y— 33 � � by Department of: Police Bosvam By: Form Approved by City Adopted by Council: Date: by Council BY� `� � — � . �� Approve b�y I�r: te: Jy1w� 3( 2�06 v� BS': ♦ � Approved by Mayor for Submission to Council: BY: leagueotmn cities-c2000 Y. DEPARTMENT/OFFICEICOUNCIL DATEINITIATED �os� �iisioo GREEN SHEET ►uo. 107030 CON AC PER50 BPHONE INrtWJDATE INfTIAUDATE � CltiefFinney 292-3588 � DEPAItILFMOIREttOR 4��,x� MUS BEONCOUNCILAGENDABY(DATE) �O�G�I� ❑2 ananow�r �vrvam�c ❑wunew.smxceseut_ �vwaexw�.seawncere � J YnroR(oRA55lSTAxl) r �� rwunnWGxis `1 �T}� TOTAL # OF SIGNATURE PAGES 7 (CLIP ALL LOCATIONS FOR SIGNATURE) CfION REQUESTED Signatures requested on the attached council resolution authorizing the Saint Paul Police Department to enter into an agreement with the I.eague of Minnesota Cities and the Upper Midwest Community Policing Institute. RECAMMENDATION ApPfOVe (A) of Rejet[ (R) PERSONAL SERVICE GOMRAGTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this perso�rm ever worked under a conirad for this department? PLANNING COMMISSION YE5 No CIB COMMITTEE 2. Has this personKrm ever been a city empioyee? CIVIL SERVICE COMMISSION vES NO 3. Does this personffrtn possess a skill not normally possessed by any current city employee? YES NO 4. Is [his persoNfirtn a targeted vendoR YES NO Explain all yes answers on separate sheet and atlach to gresn sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The League of Minnesota Cities, acting as a fiscal agent, received a grant from the COPS Office to establish a regional community policing institute, and has also received a grant from the State of Minnesota to offer community oriented police trtining. The Saint Paul Police Department, a partner in tkns endeavor, is specifically qualified and equipped to perform the work described. ADVANTAGESIFAPPROVED The Saint Paul Police Department will participate in this partnership with the League of Minnesota Cities and the Upper Midwest Community Policing Institute. DISADVANTAGESIFAPPROVED Co�tncfl Research C�nter None appazent. RF(;�IVED DISADVANTAGESIFNOTAPPROVED The Saint Paui Police Depar6nent will not participate in this partnership. �1AY�R OFFICE r: : a'_""_' �.;-...�,..��u_ TOTAL AMOUNT OF TRANSACTION $ see agreement C0.STIREVENUE BUDGETED (CIRCLE ONE) YES NO FUNDMG SOURCE CTldllt F11IId1II�., ACTIVITY NUMBER 436-34151 FINANCIAL INFORMATION (EXPLqIf� ORIGINAL Council File # Green Sheet # RESOLUTION OF SAINT PAUL, MIlVNESOTA Presented By: Referred To: �a WHEREAS, the League of Minnesota Cities, acting as a fiscal agent, has received ,�grant from the COPS Office to establish a regional community policing institute, and � WHEREAS, the League of Mianesota Cities, acting as a fiscal agent, has State of Minnesota to offer community oriented policing training, and WI�EREAS, the Saint Paul Police Department, a partner in this and equipped to perform the work and/or services hereinafter d herein, and BE TT RESOLVED, that the Saint Paul Police Department is with the League of Minnesota Cifies and the Upper Midwest � Police Bwsbo Co/eman Adoption Certified by By: Approved by Mayor: ] � Secretary: a grant from the f, is specifically qualified in the manner contemplated to enter into the agreement Policing Institute. by Department of: Approved by Mayor for Submission to Council: / �t/ BY� / 1 % �„ „� � �vY�� oc- G73 10'1030 leag ueof mnc�ties-cr2000 Oo-��3 SUBCONTRACT BETWEEN THE UPPER MIDWEST COMMiTNITY POLICING INSTITUTE � CITY OF ST. PAUL This Agreement, which shall constitute a subcontract under grant number 1999-CK-WX-0095 with the U.S. Department of 7ustice's Office of Community Oriented Policin� Services (COPS Office is entered into by and between the Upper Midwest Community Policin� Institute, a nonprofit corporation (hereinafter called UMCPI) and the City of St. Paul, hereinafter called (SUBCONTRACTOR) PURPOSE WHEREAS, UMCPI and its partners, have received a grant from the COPS Office in the amount of $900,000 to establish a regional community policing institute; WHEREAS, the SUBCONTRACTOR, a partner in this endeavor, is specifically qualified and equipped to perform the work and/or services hereinafter described in the manner contemplated herein; and WHEREAS it is in the best interest of UMCPI to obtain the assistance of the Subcontractor in connection with said work and/or services; and WHEREAS the SUBCONTRACTOR has expressed a willingness to perform such services, NOW, TAEREFORE, the parties agree as follows: DESCRIPTION OF SERVICES The SUBCONTRACTOR shall perform the services under this Agreement as described in the work plan incorporated by reference herein. 2. PERIOD OF PERFORMANCE The period of performance of this A�reement shall be from September 30, 1999, until September 29, ��Oi, unless extended by agreement with the COPS office until December 31, 2000, inclusive unless sooner terminated as provided herein or extended for additional periods as mutually agreed upon by the parties in writing. oo-�� 3. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed and goods or materials supplied by SUBCONTRACTOR pursuant to this grant shall be paid by ITMCPI as follows: Compensation shall be consistent with the program bud�et, which is incorporated into and made a part of the Agreement. The total obligation of L7MCPI for all compensation and reimbursements to SUBCONTRACTOR shall not exceed $107,961 from COPS funding. 3. The SUBCONTRACTOR shall be reimbursed monthly for services and related expense incurred during the previous month upon ITMCPI's submission of the SUBCONTRACTOR's invoice detailing all costs incurred in accordance with the established budget. 4. The LJMCPI's obligation to pay the SUBCONTRACTOR is conditioned upon receipt of the moneys provided by the COPS Office. 5. The SUBCONTRACTOR shall reimburse UMCPI for any costs or expenditures paid by UMCPI to, ar at the request of, SUBCONTRACTOR that may later be found to be invalid under the terms of the grant. 4. PERSONAL SERVICES ASSIGNMENT A. The work or service provided for herein shall be performed by the SUBCONTRACTOR and no other organization or institution shall be engaged for such wark or services by the SUBCONTRACTOR. B. Neither this agreement nor any interest therein nor claim thereunder shall be assigned or transferred by the SUBCONTRACTOR without prior written consent by UMCPI. SL3BCONTRACTOR may subcontract to provide services described in the SUBCONTRACTOR's duties. It is understood, however, the SUBCONTRACTOR remains solely responsible to UMCPI for providing the products and services described. It is further understood that SUBCONTRACTOR will seek prior approval from UMCPI in subcontracting for individual consulting services where the compensation exceeds a rate of $25Q for an eight-hour day, or such other rate that may be approved by the COPS Office. C. In the event the assigned individual leaves the subcontractin� institution or is reassigned to another program, the SUBCONTRACTOR shall notify LTNICPI in writing reasonably in advance. No diversion or replacement shall be made by the SUBCONTRACTOR without the written consent o: the UMCPI, if the SUBCONTRACTOR and the LTMCPI cannot identify a mutually agreeable po-G�13 replacement for such individual, either pariy may terminate this Agreement pursuant to Article 7 below. 5. INDEPENDENT CONTRACTOR Nothing in this Agreement shall in any way be construed to constitute the SUBCONTRACTOR as an agent, employees or representative of UMCPI. 6. LIABILITY To the extent permitted by law, SUBCONTR ACTOR agrees to defend, indemnify, and save and hold UMCPI, its agents and employees hannless from any and all claims or causes of action arising from the performance of this grant by SUBCONTRACTOR or SUBCONTRACTOR'S agents or employees. This clause shall not be construed to baz any legal remedies SUBCONTRACTOR may have for the i3MCPPs failure to fulfill its obligations pursuant to this grant. 7. ACCOLTI3TING, AUDIT AND RETENTION OF RECORDS A. SUBCONTRACTOR will establish a separate account of this project and will maintain fiscal records in accordance with applicable federal regulations. SUBCON"I'RACTOR'S records, documents, and accounting procedures and practices for this project shall be subject to the examination of the representatives and agents of ITMCPI. Fiscal records shall be retained for a period of three years following submission of the final report. B. Should the SUBCONTRACTOR receive more than $300,000 in total federal assistance in its fiscal year, the SUBCONTRACTOR shall obtain an annual financial and compliance audit, made by an independent auditor, in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget Circular A-1 28, (or Circular A-1 33) as applicable. Exhibit I A Federal Audit Requirements" is binding upon the SUBCONTRACTOR and is hereby incorporated by reference. C. The books, records, documents, and accounting procedures and practices of any contractor and/or coasultant relevant to this agreemer.t shall be subject to examination by the representatives and agents of UMCPI. Records shall be sufficient to reflect ali costs incurred in performance of this agreement. 8. OWNERSHIP OF DOCUMENTS Any reports, studies, photographs, negatives, or other documents nrepared by SUBCONTRACTOR shall be the exclusive property of the UMCPI and all such po-t�t3 materials shall be remitted to the UMCPI by SUBCONTRACTOR upon compietion, termination or cancellation of this grant. SUBCONTRACTOR shall not use, willingly allow or cause to have such materials used for any purpose other than performance of SUBCONTRACTOR'S obligations under this grant without the prior written consent of the UMCPI. 9. IDENTIFICATION AND SOURCE OF PLJNDING A. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, SUBCONTRACTOR will clearly state (1) the percentage of the total cost ofthe program or project which will be financed with Federat money, (2) the dollar amount of Federal funds for the projects or program, and (3) the source of federal funds. B. The SUBCONTRACTOR agrees that any publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the SUBCONTRACTOR or by any SUBCONTRACTOR describing programs or projects funded in whole or in part with Federal funds, shall contain the following statement: This project was supported by Crant #1999-CK-WX-0095, awarded by the Bureau ofJustice Assistance, Office of Justice Programs, U.S. Department of Justice. The Assistant Attorney General, O�ce ofJustice Programs, coor�linates the activities of the following program o�ces and bureaus: Bureau ofJustice Assistance, Beaeau ofJustice Statistics, National institute of Justice, Office ofJtrvenile Justice anCl Delin9uency Prevention, and the O�ce for Victims of Crime. Points of vdew or opinions cantained within this document are [hose of the author and do not necessarily represent the o�cial position or policies of the CI.S. Department ofJustice. 10. WORKERS COMPENSATION In accordance with the provisions of Minnesota Statutes, Section 176.182, the SUBCONTRACTOR has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesoia Statutes, Section 1'6.181, Subdivision 2, 11. NONDISCRIMINATTON A. The SUBCONTRACTOR assures that it will comply, and all its SUBCONTRACTORs will comply, with the nondiscrimination requirements of the pmnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; tne Depart��:ent of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E and G; Executive Order 1 1 246, as amended by Executive Order 11375, and ao-��43 their implementing regulations, 41 CFR Part 60.1 et.seq•, as applicable; and the Americans with Disabilities Act of 1990. 12. REPORTS The SUBCONTRACTOR will advise the LTMCPI conceming the project progress through the submission of Monthly Partner Progress Reports, on the form attached hereto. 13. COMPLIANCE The SUBCONTELSCTOR agrees to abide by all the administrative policies and procedures required of SUBCONTRACTOR organizations as outlined in the effective edition of the OJP Guideline Manual, Financial and Administrative Guide for Grants, (M7100.1D), and other terms and conditions of the Cooperative Agreement executed between UMCPI and the COPS Office, revision 10/18/98, or other applicable Federal laws or regulations. 14. CERTIFICATIONS A. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLLTNTARY EXCLUSION (OJl' Form 4061 /l) document and retum it to LTMCPI prior to the disbursement of funds. B. The SUBCONTRACTOR certifies that Federal funds made available under this formula grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of Federal fixnds, be made avai]able for crime prevention activities. C. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING LOBBYING document and retum it to LTMCPI prior to the disbursement of funds. 15. AMENDMENTS Any material amendments to this grant shall be in writing, and shall be executed by the same parties who executed the original or thei: successors in office. 16. TERMINATION OF AGREEMENT This UMCPI, or the SUBCONTRACTOR may terminate this Agreement upon thirty (30) days prior written notice, in which event UMCPI will pay for costs incurred through the date of termination, and the SUBCONTRACTOR will furnish all reports of reseazch completed or in progress, through the date of termination. eo-`�3 IN WITNESS WHEREOF, the parties have caused this grant to be duly executed intended to be bound thereby for: 0 �� - � �� SUBGRANTEE REIMBURSEMENT REQUEST FORM SubB�antee/ a8ency wmz St. Pau Police D e p artmen t Sc.eet address C'ry 100 Ea IZ�* S St. Pa SubB�eP IrectmanaSer Chie( William Finney/ 651-292-3563 Smte MN p¢riod Cocered by Ihis Report 651-292-3670 Z[ From 55Z07 00 -��3 TOTAL PRIOR EXPENDED TOTAL BUDGET EXPENSE gUDGET (A) TO DATE (B) PERIOD (C) TO DATE (D) BALANCE AED CLASSIFICATION .,.,,fi.� 107,961 .A. Fees Add/subtract Authorized Advance: Subtotal= Expended to Date + Advance: Less total Grant Funds Received to Date: Amount Requested This Reimbucsement: CERTIFICATE OF CONTRACTING AGENCY: I hereby certi£y that the ccsts incurred to date as shown above represent the actual value of costs incurred under the terms of the contract between the Upper Midwest Community Policing Institute and this organization. I also certify that all federal, state, and local regulations regarding expenditures and accounting procedures have been followed. i� ��e�e 7-��-tX� 06/02/00 CM CITY OF SAINT PAUL Norm Coleman, Mayar JUly 11, 2�� DEPARTMENT OFPOLICE � Wi[(iam K. Finney, Chief of Police aO —�73 100 East Eleventh Street Telephone: 651-291-1111 SaintPaul, Mirsnesota 55101 Facsimile: 651-292-3711 This is a letter of understanding beriveen the U.S. Department of Justice Office of Community Oriented Policing Services (COPS), Upper Midwest Community Police Institute and the City of Saint Paul to extend the period of performance of the subcontract between the parties from September 29, 2000 to Decemher 31, 2000 as provided for in the subcontract which is attached hereto this letter agreement as Attachment A. Sincerely, �� _ William K. Finney CHIEF OF POLICE Upper Midwest Community Policing Institute � qn Affirmative Action Equal Opportuniry Emp(oyer � , Personnel Police Officez (1 FTE) Mana?ement Assistant Total DOJ COPS funds URBAN LAB BUDGET WORK PLAN 2000 Salarv (with frinae benefitsl �54 �53,732_00 Community Liaison Officer $32,928.00 (In-Kind) Overtime (State funded) Total $54,173.00 $53,732.00 $107,961 $32,928.00 $25,000.00 a 00-�'�3 TYus budaet is a continuation of the original contract. The effective dates for this bud�et is September 30, 1999, and endin� December 31, 2000. 2000 URBA.N LAB WORK PLAN ao-��3 Continue to implement and evaluate specific problem solvine methods developed in the "Best Practices Guide" (See Attached). The followin� will be the shazed responsibility of police and the manaQement assistant. �ssi� Officer Paul Schnell as a full rime Urban Lab project coordinator. II Develop pracrical Quidelines for identiryins the "Types" of problems best suited for applzcation of the S?.R�1 �Sodel. Identify a process �vhich is user-friendly for the s�eet level o�cer to apply the SARt1 Modet. III Idenufy strategies for use with problems that aze not conducive for application of the SARA tilodel. Develop a system that measures the effectiveness of �on- SARA applications/interventions. IV Apply technological data in the analysis sta�e of problem identification so appropriate tar�et locations can be identified and resources directed. This data could include, but is not limited to: 1- Stat Map (statistical crime mapping). 2- Career CriminaUHiQh Risk Offenders List. 3- Juvenile Violent Crimes. 4- Accident Reduction Areas and Crosswalk Safety. V Enforce the quality of life complaints in neiehborhoods such as nuisance properties traffic concerns speeders and crosswalk safety issues, and crimes of violence throuah use of community policing techniques with the objective of reducin� complaints. VI Enforce quality of life complaints in business districts such as, escessive false alarm, excessive consumption of police services, illesal vendors, panhandlers, chronic inebriates, hopelessness issues and tr�c/pazkin� concems �vith the objective of reducing complaints. VII Develop a proactive "Gang Response Team" (GRT}. Identify different Qang factions and their memberships. Identification will be made by usine Field Interview (FI) cards, and technological data. In addition, the Special Investi�ative Unit Officers {SILn, Juvenile, Homicide and Minnesota Gan� Strike Force Officers will help identify the Westside's most active eang members and career criminals. y Work with �Vestside organizations includina but not limited to Neishborhood House, West Side Safe Neighborhood Council (WSNC) Riverview Economic Development Association (REDA), Guadalupe Area Project (GAP), Teens Nerirorking To�ether (TN"1� and Humbolt Schools to develop meaningful eang prevention strategies. While focusino on prevention, we will also esTablish "Zero Tolerance" approach to eang based criminal activity. Do - 6�� VIII Complete a new survey as a follow up to the survey conducted October 1999, usin� the same respondents(when possible) for the purpose of assessina the Westside's perception ofpolicing and iYs effectiveness. IX Develop a procedure for use of "restorative practices" (i.e. restorative conferencin�, mediation, eta) as an additional problem-solvina/response tool. Explore the possibility of training a cadre of police and citizen volunteers in these practices and desisning procedure for utilization. X Conduct a survey of Westside ofFicers that captures values and attitudes regazdin� policing philosophy in Au�ust 2000 and aQain in December 2000. XI Implement concept of "team/or�anizational leamin�' in substation with all Westside ofFicers/staff and project par�ers, when possible. Specifically, Westside o�cers will focus efforts on realizing effective outcomes and identify policin� strategy based on thorough research of causarion and likelihood of successful intervention. XII Explore the impact of crime victimization workin� with domestic intervenrion programs. Reseazch has shown that crime eats at the very core of the norion of community safety. Effective treatrnent by police may restore some sense of control to victuns and serve to rebuild confidence in personal safety. XIII Develop a network for distribution of "Crime Alert Notices" through block club and business association members. XYV Identify holders of Orders for Protection(OFP) where there has been a report of violation. Assign to a Westside officer to provide follow-up to develop a profile of risk and work with petitioner to create a prevention and response plan. When agreed to, and with petitioner participation notify nei�hbors about existence of an OFP and seek their cooperation in the event that the respondent is seen in violatior_. Oo-�ry3 Police Res�onsibilitv in Work Plan A bi-linaual Spanish speakina communit�' liaison officer has been assigned to the Westside Substation from September 30, 1999, throu�h the remainder of the �rant. CLO Officer Ruby Diaz has alread,v participated in several projecu on the �'estside. II Officers assi�ned to the Westside will be maintained at a m;n;mum of thirteen (li). Assionment of an additional Spanish-speakine officer to the Urban Lab will occur for the duration of the 2000 contract. In the event this officer is transfesed or selected for a special assignment, an officer will be assianed to replace him/her, but a bi-lin�al replacement is not guazanteed. Officer Pamela Barragan has already assumed this role. In addition to Officer Barragan and Sgt. Guerrero, seven (7) other officers are fluent or have demonstrated a strong proficiency in Spanish. OfFcer SchnelPs Role Officer Schnell, in addition to project coordination, will be used to supplement the patrel force on the Westside. His presence will be beneficial several ways, includin� but not luriited to: * Increase uniformed police presence/visibility. * Coordinate the work plan and collaborate with project partners. * Use as an additional officer to identify community concems, by attending community Block C1ubBusiness Association Meetinas. * Workin� with the management assistant to interpret data collected on Westside crime trends. * Train less experienced officers to facilitate Block Club meetin�s and provide refresher training and coactung in the use of tYie SARA Model and cther restorative practices for problem solvine. Deliverv of oolice services on the Westside will be based on the foliowin�: Identification of community concems and perceptions through a follow up survey, Block Club and business association meetings, crime data. Analysis oftraffic trends, accidents a�*!d pazking related coacems on the Westside. Analysis by the mana�ement assistant of recent crime trends and quality of life concems throuah query of crime and record management information systems. Input from residents, communiry or�anizers, businesses, patrol o�cers, command offic�rs. o O -G�3 . Overtime will be used for_ but not limited to_ the followine: Intervention stratesies based on `Best Practices Guide." including special details such as: Directed Patrol Enforcement Areas identified by Stat Vlap, Wesuide communities and patrol officers. Walkins and Bike Beat details on Concord/State/George, pazks, and around Yugh crime azeas. V Increased visibility during peak crime periods identified though Stat Map and SARA analysis. Cross�vallc safety details based on community complaints, Stat Map and technolo�ical data. GRT initiatives, identifying rival �angs and their membership and workin� with community organizations for meaningful prevention and intervention strateeies. Community or�azuzations such as the Neiehborhood House, La Opportimidad and Chicanos Latinos Unidos en Servicios (CLUES) will be utilized for services when appropriate. ManaQement Assistant Role In addition to the above-mentioned duties the management assistant will provide assistance in the following areas: Will work out of the Westside Sub-Station for a to be determined number of part-time days each month. Office hours will be li00-1700 so assistance can be provided to Tour II and Tow III office:s. Assist police with obtaining Stat Map data and in the interpretati�n of information. Provide crime statisiics for o�cers attendin� biock club meetin�s. Assist Westside residents and community organizations by providing statistical crime information to them via bloc!c club meetin�s, local media and other sources to be determined. Assist Westside officers in a study of azea crime trends and rates by comparison with other local, state and national jurisdictions. Coordinate a follow up survey with Westside residents and oraanizations to determine what crime related issues aze important. Assist officers with development of strateeies to impact crime trends as identified by Stat Map. 00 -`�3 Develop a protocol to identify a criteria to assist in establishine a chronic and hish risk offenders list. Develop aanQ and Qan� membership lists with input from officers assigned to the Westside, MGSF, Juvenile and Homicide. Maintain a list of problem or nuisance properry as identified by the Force Unit_ s �, b s�- , � — 5 �.\� � �� a000 Council Hl'le # O C5 — �cr13 Green Sheet # 107030 Presented By: RESOLUTION CITY OF SAINT PAUL, MIlVNESOTA Referred To: Committee:Date: 1 2 3 WHEREAS, the Upper Midwest Cummunity Pulicing Institute, acting as a fiscal agent, Nas received a 4 grant from the U.S. Department of Justice, Office of Community Oriented Policing Services for a 5 regional community policing institute; and 6 7 WHEREAS, the Saint Paul Police Department, a partner in this endeavor, is specifically qualified 8 and equipped to perform tLe work andlor services hereinafter described in the manner contemptated 9 herein, and 10 11 BE IT RESOLVED, that the Saint Paul PoGce Department is authorized to enter into an agreement 12 with the Upper Midwest Community Policing Institute. 13 14 15 16 1'7 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 �y— 33 � � by Department of: Police Bosvam By: Form Approved by City Adopted by Council: Date: by Council BY� `� � — � . �� Approve b�y I�r: te: Jy1w� 3( 2�06 v� BS': ♦ � Approved by Mayor for Submission to Council: BY: leagueotmn cities-c2000 Y. DEPARTMENT/OFFICEICOUNCIL DATEINITIATED �os� �iisioo GREEN SHEET ►uo. 107030 CON AC PER50 BPHONE INrtWJDATE INfTIAUDATE � CltiefFinney 292-3588 � DEPAItILFMOIREttOR 4��,x� MUS BEONCOUNCILAGENDABY(DATE) �O�G�I� ❑2 ananow�r �vrvam�c ❑wunew.smxceseut_ �vwaexw�.seawncere � J YnroR(oRA55lSTAxl) r �� rwunnWGxis `1 �T}� TOTAL # OF SIGNATURE PAGES 7 (CLIP ALL LOCATIONS FOR SIGNATURE) CfION REQUESTED Signatures requested on the attached council resolution authorizing the Saint Paul Police Department to enter into an agreement with the I.eague of Minnesota Cities and the Upper Midwest Community Policing Institute. RECAMMENDATION ApPfOVe (A) of Rejet[ (R) PERSONAL SERVICE GOMRAGTS MUST ANSWER THE FOLLOWING QUESTIONS: 1. Has this perso�rm ever worked under a conirad for this department? PLANNING COMMISSION YE5 No CIB COMMITTEE 2. Has this personKrm ever been a city empioyee? CIVIL SERVICE COMMISSION vES NO 3. Does this personffrtn possess a skill not normally possessed by any current city employee? YES NO 4. Is [his persoNfirtn a targeted vendoR YES NO Explain all yes answers on separate sheet and atlach to gresn sheet INITIATING PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The League of Minnesota Cities, acting as a fiscal agent, received a grant from the COPS Office to establish a regional community policing institute, and has also received a grant from the State of Minnesota to offer community oriented police trtining. The Saint Paul Police Department, a partner in tkns endeavor, is specifically qualified and equipped to perform the work described. ADVANTAGESIFAPPROVED The Saint Paul Police Department will participate in this partnership with the League of Minnesota Cities and the Upper Midwest Community Policing Institute. DISADVANTAGESIFAPPROVED Co�tncfl Research C�nter None appazent. RF(;�IVED DISADVANTAGESIFNOTAPPROVED The Saint Paui Police Depar6nent will not participate in this partnership. �1AY�R OFFICE r: : a'_""_' �.;-...�,..��u_ TOTAL AMOUNT OF TRANSACTION $ see agreement C0.STIREVENUE BUDGETED (CIRCLE ONE) YES NO FUNDMG SOURCE CTldllt F11IId1II�., ACTIVITY NUMBER 436-34151 FINANCIAL INFORMATION (EXPLqIf� ORIGINAL Council File # Green Sheet # RESOLUTION OF SAINT PAUL, MIlVNESOTA Presented By: Referred To: �a WHEREAS, the League of Minnesota Cities, acting as a fiscal agent, has received ,�grant from the COPS Office to establish a regional community policing institute, and � WHEREAS, the League of Mianesota Cities, acting as a fiscal agent, has State of Minnesota to offer community oriented policing training, and WI�EREAS, the Saint Paul Police Department, a partner in this and equipped to perform the work and/or services hereinafter d herein, and BE TT RESOLVED, that the Saint Paul Police Department is with the League of Minnesota Cifies and the Upper Midwest � Police Bwsbo Co/eman Adoption Certified by By: Approved by Mayor: ] � Secretary: a grant from the f, is specifically qualified in the manner contemplated to enter into the agreement Policing Institute. by Department of: Approved by Mayor for Submission to Council: / �t/ BY� / 1 % �„ „� � �vY�� oc- G73 10'1030 leag ueof mnc�ties-cr2000 Oo-��3 SUBCONTRACT BETWEEN THE UPPER MIDWEST COMMiTNITY POLICING INSTITUTE � CITY OF ST. PAUL This Agreement, which shall constitute a subcontract under grant number 1999-CK-WX-0095 with the U.S. Department of 7ustice's Office of Community Oriented Policin� Services (COPS Office is entered into by and between the Upper Midwest Community Policin� Institute, a nonprofit corporation (hereinafter called UMCPI) and the City of St. Paul, hereinafter called (SUBCONTRACTOR) PURPOSE WHEREAS, UMCPI and its partners, have received a grant from the COPS Office in the amount of $900,000 to establish a regional community policing institute; WHEREAS, the SUBCONTRACTOR, a partner in this endeavor, is specifically qualified and equipped to perform the work and/or services hereinafter described in the manner contemplated herein; and WHEREAS it is in the best interest of UMCPI to obtain the assistance of the Subcontractor in connection with said work and/or services; and WHEREAS the SUBCONTRACTOR has expressed a willingness to perform such services, NOW, TAEREFORE, the parties agree as follows: DESCRIPTION OF SERVICES The SUBCONTRACTOR shall perform the services under this Agreement as described in the work plan incorporated by reference herein. 2. PERIOD OF PERFORMANCE The period of performance of this A�reement shall be from September 30, 1999, until September 29, ��Oi, unless extended by agreement with the COPS office until December 31, 2000, inclusive unless sooner terminated as provided herein or extended for additional periods as mutually agreed upon by the parties in writing. oo-�� 3. CONSIDERATION AND TERMS OF PAYMENT A. Consideration for all services performed and goods or materials supplied by SUBCONTRACTOR pursuant to this grant shall be paid by ITMCPI as follows: Compensation shall be consistent with the program bud�et, which is incorporated into and made a part of the Agreement. The total obligation of L7MCPI for all compensation and reimbursements to SUBCONTRACTOR shall not exceed $107,961 from COPS funding. 3. The SUBCONTRACTOR shall be reimbursed monthly for services and related expense incurred during the previous month upon ITMCPI's submission of the SUBCONTRACTOR's invoice detailing all costs incurred in accordance with the established budget. 4. The LJMCPI's obligation to pay the SUBCONTRACTOR is conditioned upon receipt of the moneys provided by the COPS Office. 5. The SUBCONTRACTOR shall reimburse UMCPI for any costs or expenditures paid by UMCPI to, ar at the request of, SUBCONTRACTOR that may later be found to be invalid under the terms of the grant. 4. PERSONAL SERVICES ASSIGNMENT A. The work or service provided for herein shall be performed by the SUBCONTRACTOR and no other organization or institution shall be engaged for such wark or services by the SUBCONTRACTOR. B. Neither this agreement nor any interest therein nor claim thereunder shall be assigned or transferred by the SUBCONTRACTOR without prior written consent by UMCPI. SL3BCONTRACTOR may subcontract to provide services described in the SUBCONTRACTOR's duties. It is understood, however, the SUBCONTRACTOR remains solely responsible to UMCPI for providing the products and services described. It is further understood that SUBCONTRACTOR will seek prior approval from UMCPI in subcontracting for individual consulting services where the compensation exceeds a rate of $25Q for an eight-hour day, or such other rate that may be approved by the COPS Office. C. In the event the assigned individual leaves the subcontractin� institution or is reassigned to another program, the SUBCONTRACTOR shall notify LTNICPI in writing reasonably in advance. No diversion or replacement shall be made by the SUBCONTRACTOR without the written consent o: the UMCPI, if the SUBCONTRACTOR and the LTMCPI cannot identify a mutually agreeable po-G�13 replacement for such individual, either pariy may terminate this Agreement pursuant to Article 7 below. 5. INDEPENDENT CONTRACTOR Nothing in this Agreement shall in any way be construed to constitute the SUBCONTRACTOR as an agent, employees or representative of UMCPI. 6. LIABILITY To the extent permitted by law, SUBCONTR ACTOR agrees to defend, indemnify, and save and hold UMCPI, its agents and employees hannless from any and all claims or causes of action arising from the performance of this grant by SUBCONTRACTOR or SUBCONTRACTOR'S agents or employees. This clause shall not be construed to baz any legal remedies SUBCONTRACTOR may have for the i3MCPPs failure to fulfill its obligations pursuant to this grant. 7. ACCOLTI3TING, AUDIT AND RETENTION OF RECORDS A. SUBCONTRACTOR will establish a separate account of this project and will maintain fiscal records in accordance with applicable federal regulations. SUBCON"I'RACTOR'S records, documents, and accounting procedures and practices for this project shall be subject to the examination of the representatives and agents of ITMCPI. Fiscal records shall be retained for a period of three years following submission of the final report. B. Should the SUBCONTRACTOR receive more than $300,000 in total federal assistance in its fiscal year, the SUBCONTRACTOR shall obtain an annual financial and compliance audit, made by an independent auditor, in accordance with the Single Audit Act of 1984 (Public Law 98-502) and the federal Office of Management and Budget Circular A-1 28, (or Circular A-1 33) as applicable. Exhibit I A Federal Audit Requirements" is binding upon the SUBCONTRACTOR and is hereby incorporated by reference. C. The books, records, documents, and accounting procedures and practices of any contractor and/or coasultant relevant to this agreemer.t shall be subject to examination by the representatives and agents of UMCPI. Records shall be sufficient to reflect ali costs incurred in performance of this agreement. 8. OWNERSHIP OF DOCUMENTS Any reports, studies, photographs, negatives, or other documents nrepared by SUBCONTRACTOR shall be the exclusive property of the UMCPI and all such po-t�t3 materials shall be remitted to the UMCPI by SUBCONTRACTOR upon compietion, termination or cancellation of this grant. SUBCONTRACTOR shall not use, willingly allow or cause to have such materials used for any purpose other than performance of SUBCONTRACTOR'S obligations under this grant without the prior written consent of the UMCPI. 9. IDENTIFICATION AND SOURCE OF PLJNDING A. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing projects or programs funded in whole or in part with Federal money, SUBCONTRACTOR will clearly state (1) the percentage of the total cost ofthe program or project which will be financed with Federat money, (2) the dollar amount of Federal funds for the projects or program, and (3) the source of federal funds. B. The SUBCONTRACTOR agrees that any publication (written, visual, or sound, but excluding press releases, newsletters, and issue analyses) issued by the SUBCONTRACTOR or by any SUBCONTRACTOR describing programs or projects funded in whole or in part with Federal funds, shall contain the following statement: This project was supported by Crant #1999-CK-WX-0095, awarded by the Bureau ofJustice Assistance, Office of Justice Programs, U.S. Department of Justice. The Assistant Attorney General, O�ce ofJustice Programs, coor�linates the activities of the following program o�ces and bureaus: Bureau ofJustice Assistance, Beaeau ofJustice Statistics, National institute of Justice, Office ofJtrvenile Justice anCl Delin9uency Prevention, and the O�ce for Victims of Crime. Points of vdew or opinions cantained within this document are [hose of the author and do not necessarily represent the o�cial position or policies of the CI.S. Department ofJustice. 10. WORKERS COMPENSATION In accordance with the provisions of Minnesota Statutes, Section 176.182, the SUBCONTRACTOR has provided acceptable evidence of compliance with the workers' compensation insurance coverage requirement of Minnesoia Statutes, Section 1'6.181, Subdivision 2, 11. NONDISCRIMINATTON A. The SUBCONTRACTOR assures that it will comply, and all its SUBCONTRACTORs will comply, with the nondiscrimination requirements of the pmnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; tne Depart��:ent of Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E and G; Executive Order 1 1 246, as amended by Executive Order 11375, and ao-��43 their implementing regulations, 41 CFR Part 60.1 et.seq•, as applicable; and the Americans with Disabilities Act of 1990. 12. REPORTS The SUBCONTRACTOR will advise the LTMCPI conceming the project progress through the submission of Monthly Partner Progress Reports, on the form attached hereto. 13. COMPLIANCE The SUBCONTELSCTOR agrees to abide by all the administrative policies and procedures required of SUBCONTRACTOR organizations as outlined in the effective edition of the OJP Guideline Manual, Financial and Administrative Guide for Grants, (M7100.1D), and other terms and conditions of the Cooperative Agreement executed between UMCPI and the COPS Office, revision 10/18/98, or other applicable Federal laws or regulations. 14. CERTIFICATIONS A. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLLTNTARY EXCLUSION (OJl' Form 4061 /l) document and retum it to LTMCPI prior to the disbursement of funds. B. The SUBCONTRACTOR certifies that Federal funds made available under this formula grant will not be used to supplant state or local funds but will be used to increase the amounts of such funds that would, in the absence of Federal fixnds, be made avai]able for crime prevention activities. C. The SUBCONTRACTOR will complete a CERTIFICATION REGARDING LOBBYING document and retum it to LTMCPI prior to the disbursement of funds. 15. AMENDMENTS Any material amendments to this grant shall be in writing, and shall be executed by the same parties who executed the original or thei: successors in office. 16. TERMINATION OF AGREEMENT This UMCPI, or the SUBCONTRACTOR may terminate this Agreement upon thirty (30) days prior written notice, in which event UMCPI will pay for costs incurred through the date of termination, and the SUBCONTRACTOR will furnish all reports of reseazch completed or in progress, through the date of termination. eo-`�3 IN WITNESS WHEREOF, the parties have caused this grant to be duly executed intended to be bound thereby for: 0 �� - � �� SUBGRANTEE REIMBURSEMENT REQUEST FORM SubB�antee/ a8ency wmz St. Pau Police D e p artmen t Sc.eet address C'ry 100 Ea IZ�* S St. Pa SubB�eP IrectmanaSer Chie( William Finney/ 651-292-3563 Smte MN p¢riod Cocered by Ihis Report 651-292-3670 Z[ From 55Z07 00 -��3 TOTAL PRIOR EXPENDED TOTAL BUDGET EXPENSE gUDGET (A) TO DATE (B) PERIOD (C) TO DATE (D) BALANCE AED CLASSIFICATION .,.,,fi.� 107,961 .A. Fees Add/subtract Authorized Advance: Subtotal= Expended to Date + Advance: Less total Grant Funds Received to Date: Amount Requested This Reimbucsement: CERTIFICATE OF CONTRACTING AGENCY: I hereby certi£y that the ccsts incurred to date as shown above represent the actual value of costs incurred under the terms of the contract between the Upper Midwest Community Policing Institute and this organization. I also certify that all federal, state, and local regulations regarding expenditures and accounting procedures have been followed. i� ��e�e 7-��-tX� 06/02/00 CM CITY OF SAINT PAUL Norm Coleman, Mayar JUly 11, 2�� DEPARTMENT OFPOLICE � Wi[(iam K. Finney, Chief of Police aO —�73 100 East Eleventh Street Telephone: 651-291-1111 SaintPaul, Mirsnesota 55101 Facsimile: 651-292-3711 This is a letter of understanding beriveen the U.S. Department of Justice Office of Community Oriented Policing Services (COPS), Upper Midwest Community Police Institute and the City of Saint Paul to extend the period of performance of the subcontract between the parties from September 29, 2000 to Decemher 31, 2000 as provided for in the subcontract which is attached hereto this letter agreement as Attachment A. Sincerely, �� _ William K. Finney CHIEF OF POLICE Upper Midwest Community Policing Institute � qn Affirmative Action Equal Opportuniry Emp(oyer � , Personnel Police Officez (1 FTE) Mana?ement Assistant Total DOJ COPS funds URBAN LAB BUDGET WORK PLAN 2000 Salarv (with frinae benefitsl �54 �53,732_00 Community Liaison Officer $32,928.00 (In-Kind) Overtime (State funded) Total $54,173.00 $53,732.00 $107,961 $32,928.00 $25,000.00 a 00-�'�3 TYus budaet is a continuation of the original contract. The effective dates for this bud�et is September 30, 1999, and endin� December 31, 2000. 2000 URBA.N LAB WORK PLAN ao-��3 Continue to implement and evaluate specific problem solvine methods developed in the "Best Practices Guide" (See Attached). The followin� will be the shazed responsibility of police and the manaQement assistant. �ssi� Officer Paul Schnell as a full rime Urban Lab project coordinator. II Develop pracrical Quidelines for identiryins the "Types" of problems best suited for applzcation of the S?.R�1 �Sodel. Identify a process �vhich is user-friendly for the s�eet level o�cer to apply the SARt1 Modet. III Idenufy strategies for use with problems that aze not conducive for application of the SARA tilodel. Develop a system that measures the effectiveness of �on- SARA applications/interventions. IV Apply technological data in the analysis sta�e of problem identification so appropriate tar�et locations can be identified and resources directed. This data could include, but is not limited to: 1- Stat Map (statistical crime mapping). 2- Career CriminaUHiQh Risk Offenders List. 3- Juvenile Violent Crimes. 4- Accident Reduction Areas and Crosswalk Safety. V Enforce the quality of life complaints in neiehborhoods such as nuisance properties traffic concerns speeders and crosswalk safety issues, and crimes of violence throuah use of community policing techniques with the objective of reducin� complaints. VI Enforce quality of life complaints in business districts such as, escessive false alarm, excessive consumption of police services, illesal vendors, panhandlers, chronic inebriates, hopelessness issues and tr�c/pazkin� concems �vith the objective of reducing complaints. VII Develop a proactive "Gang Response Team" (GRT}. Identify different Qang factions and their memberships. Identification will be made by usine Field Interview (FI) cards, and technological data. In addition, the Special Investi�ative Unit Officers {SILn, Juvenile, Homicide and Minnesota Gan� Strike Force Officers will help identify the Westside's most active eang members and career criminals. y Work with �Vestside organizations includina but not limited to Neishborhood House, West Side Safe Neighborhood Council (WSNC) Riverview Economic Development Association (REDA), Guadalupe Area Project (GAP), Teens Nerirorking To�ether (TN"1� and Humbolt Schools to develop meaningful eang prevention strategies. While focusino on prevention, we will also esTablish "Zero Tolerance" approach to eang based criminal activity. Do - 6�� VIII Complete a new survey as a follow up to the survey conducted October 1999, usin� the same respondents(when possible) for the purpose of assessina the Westside's perception ofpolicing and iYs effectiveness. IX Develop a procedure for use of "restorative practices" (i.e. restorative conferencin�, mediation, eta) as an additional problem-solvina/response tool. Explore the possibility of training a cadre of police and citizen volunteers in these practices and desisning procedure for utilization. X Conduct a survey of Westside ofFicers that captures values and attitudes regazdin� policing philosophy in Au�ust 2000 and aQain in December 2000. XI Implement concept of "team/or�anizational leamin�' in substation with all Westside ofFicers/staff and project par�ers, when possible. Specifically, Westside o�cers will focus efforts on realizing effective outcomes and identify policin� strategy based on thorough research of causarion and likelihood of successful intervention. XII Explore the impact of crime victimization workin� with domestic intervenrion programs. Reseazch has shown that crime eats at the very core of the norion of community safety. Effective treatrnent by police may restore some sense of control to victuns and serve to rebuild confidence in personal safety. XIII Develop a network for distribution of "Crime Alert Notices" through block club and business association members. XYV Identify holders of Orders for Protection(OFP) where there has been a report of violation. Assign to a Westside officer to provide follow-up to develop a profile of risk and work with petitioner to create a prevention and response plan. When agreed to, and with petitioner participation notify nei�hbors about existence of an OFP and seek their cooperation in the event that the respondent is seen in violatior_. Oo-�ry3 Police Res�onsibilitv in Work Plan A bi-linaual Spanish speakina communit�' liaison officer has been assigned to the Westside Substation from September 30, 1999, throu�h the remainder of the �rant. CLO Officer Ruby Diaz has alread,v participated in several projecu on the �'estside. II Officers assi�ned to the Westside will be maintained at a m;n;mum of thirteen (li). Assionment of an additional Spanish-speakine officer to the Urban Lab will occur for the duration of the 2000 contract. In the event this officer is transfesed or selected for a special assignment, an officer will be assianed to replace him/her, but a bi-lin�al replacement is not guazanteed. Officer Pamela Barragan has already assumed this role. In addition to Officer Barragan and Sgt. Guerrero, seven (7) other officers are fluent or have demonstrated a strong proficiency in Spanish. OfFcer SchnelPs Role Officer Schnell, in addition to project coordination, will be used to supplement the patrel force on the Westside. His presence will be beneficial several ways, includin� but not luriited to: * Increase uniformed police presence/visibility. * Coordinate the work plan and collaborate with project partners. * Use as an additional officer to identify community concems, by attending community Block C1ubBusiness Association Meetinas. * Workin� with the management assistant to interpret data collected on Westside crime trends. * Train less experienced officers to facilitate Block Club meetin�s and provide refresher training and coactung in the use of tYie SARA Model and cther restorative practices for problem solvine. Deliverv of oolice services on the Westside will be based on the foliowin�: Identification of community concems and perceptions through a follow up survey, Block Club and business association meetings, crime data. Analysis oftraffic trends, accidents a�*!d pazking related coacems on the Westside. Analysis by the mana�ement assistant of recent crime trends and quality of life concems throuah query of crime and record management information systems. Input from residents, communiry or�anizers, businesses, patrol o�cers, command offic�rs. o O -G�3 . Overtime will be used for_ but not limited to_ the followine: Intervention stratesies based on `Best Practices Guide." including special details such as: Directed Patrol Enforcement Areas identified by Stat Vlap, Wesuide communities and patrol officers. Walkins and Bike Beat details on Concord/State/George, pazks, and around Yugh crime azeas. V Increased visibility during peak crime periods identified though Stat Map and SARA analysis. Cross�vallc safety details based on community complaints, Stat Map and technolo�ical data. GRT initiatives, identifying rival �angs and their membership and workin� with community organizations for meaningful prevention and intervention strateeies. Community or�azuzations such as the Neiehborhood House, La Opportimidad and Chicanos Latinos Unidos en Servicios (CLUES) will be utilized for services when appropriate. ManaQement Assistant Role In addition to the above-mentioned duties the management assistant will provide assistance in the following areas: Will work out of the Westside Sub-Station for a to be determined number of part-time days each month. Office hours will be li00-1700 so assistance can be provided to Tour II and Tow III office:s. Assist police with obtaining Stat Map data and in the interpretati�n of information. Provide crime statisiics for o�cers attendin� biock club meetin�s. Assist Westside residents and community organizations by providing statistical crime information to them via bloc!c club meetin�s, local media and other sources to be determined. Assist Westside officers in a study of azea crime trends and rates by comparison with other local, state and national jurisdictions. Coordinate a follow up survey with Westside residents and oraanizations to determine what crime related issues aze important. Assist officers with development of strateeies to impact crime trends as identified by Stat Map. 00 -`�3 Develop a protocol to identify a criteria to assist in establishine a chronic and hish risk offenders list. Develop aanQ and Qan� membership lists with input from officers assigned to the Westside, MGSF, Juvenile and Homicide. Maintain a list of problem or nuisance properry as identified by the Force Unit_