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00-591� Council Fi1e r pp� 54\ RESOLUTION CITY OF SAINT PAUL, MiNNESOTA Preserited By Referred to creen Sheet # �0�.03r1 ao Committee: Date RESOLUTION DIRECTING THE DNISION OF PARKS AND RECREATION TO ENTER INTO A JOINT-USE AGREEMENT WITH THE SAINT PAUL PUBLIC SCHOOL DISTRICT FOR BASEBALL FIELD DEVELOPMENT AND USE AND SOCCER FIELD BEVELOPMENT AT ARLINGTONIARKWRIGHT PARK 5 WHEREAS, the City is the owner of Arlington/Arkwright Park located within the corporate 6 limits of the Ciry of Saint Paul, and WHEREAS, the District desires to construct a baseball field for the Arlington High School, and WHEREAS, the District has funds to construct said baseball field, and 9 WHEIZEAS, upon completion of the Arlington High School baseball season, said field will be 10 available for City use, and 11 12 13 WHER.EAS, the City is in need of good quality baseball fields and soccer fields, and WHEREAS, the City desires to construct a soccer field at the Arlington/Arkwright site, and WHEREAS, the City has funds to construct said soccer field, and 14 WHEREAS, the ArlingfonlArkwright Park site has adequate space to develop both a baseball 15 and a soccer field, and 16 WHEREAS, the District will construct the baseball and soccer fields under one construction 17 contract with costs for each field type identified through the bidding process, such that the City can 18 reimburse the District far soccer field construction costs plus related design and engineerina fees, 19 NOW, THEREFORE BE IT RESOLVED, that the proper City officials are hereby authorized 20 and directed to enter into a joint use agreement with Saint Paul Public Schools for the construction of a 21 baseball field and a soccer field at the ArlingtoniArkwright site, and the subsequent joint operation of 22 said basebali field, and 23 FINALLY RESOLVED, that the proper City officials are hereby further authorized and directed 24 to reimburse the District for the construction cost, including design and engineering fees, of the soccer 25 field from fund C00 �T102 in an amount estimated not to exceed $125,000.00. Paae 1 oi' 2 ,. �'- council File '� O� �SR� RESOLUTION C1TY OF SAiNT PAUL, MiNNESOTA Presented By Referred to Green Sheet n Committee: Date Yeas Nays Absent Benanav �/ Blakey V _�� Bostrom � Coleman ,/` Harris % Lantry _ Rei ter_ _�� rZ O 0 Adopted by Council: Date � p� Adoption Certified by Council Secretary BY � _� �,�- Approved by Mayor: Date:�� By: v�- !�` .R�...—�� Requested by: Divisi� of Parks and V $ Y" Form Approved by City By: Approved by hSayor for 5ubmission to council sy: � Pnge 2 oi� 2 5. 6. 7. AMENDMENTS �, :i , Any isnprovements or alterations affecting the City's grounds or fields shall requn the written approval of the Director of Parks and Recreation. TERM T1us Joint-Use-Agreement shail be for a term of twenty (2�) yeazs commencing on the date first written above. TER.MINATION The City or District may initiate a request to terminate said Agreement by giving written notice to the other party three hundred sixty five days prior to cancellation or termination to which both parties agree. APPROVAL AS TO FORM Assistant City Attorney APPROVAL AS TO FORM District General Counsel CITY OF SAINT PAUL By: Mayor By: Directar of Financial Services By: Director of Parks and Recreation INDEPENDENT SCHOOL DISTRICT # 625, Saint Paul Public Schools By: Chair 4 r o�rf o�-Sqti OPERATIONS AND MAINTENANCE _�_'�""""�r 3.1 District shall be responsible for all maintenance during the period the District has exclusive use. Maintenance includes �ass cuttin�, field prepazarion and general upkeep. 3.2 City shall be responsible for all maintenance during the period the City has exclusive use. Maantenance includes grass cutting, field preparatiott and general upkeep. 33 District shall be responsible for all maintenance and repairs of the irrigation and plumbing systems, including "blowing out" the systems in the fall. 3.4 District sha11 be responsible for a11 repairs of the fencing, benches, bleachers, storage facilities or other facility amenities. 3.5 City shall be responsible for all maintenance and upkeep of parking lot. 3.6 District sY�all be responsible for at least two portable toilets and regulaz servicing of said toilets during the period when the District has exclusive use. 3.7 City shall be responsible for at least two portabie toilets and regulu servicing of said toilets during the period when the City has exclusive use. 3.8 District shall be responsible for at least four- thirty gallon trash cans during the period when the District has exclusive use. 3.9 City sha11 be responsible fot at least four-thirty gallon trash cans during the period when the Ciry has exclusive use. 314 District shall be responsible for all turf management including, £ertilization, weed control and aerafion. Fertilization and weed control should be included in the City's annual fertilization and weed control plan. 3.11 City and District shall jointly agree on rules and regulations. 4. INDENINITY The City and District agree to indemnify and hold harmless the other from and against a11 claims of whatever kind that may arise from use of the baseball field. � ;ri':.�' '''� =.�"�;? �� DAf� o°'s+��• 0 13 District agrees to include City's soccer field in its construction packa�e itemized in bids such that City can rennburse District. 1.4 Aistrict agrees to provide design and engineering services for the entire project, and to administer the conshucfion contract, monitor the work, make payments, etc. District agrees to require its contractor to name City as additional insured on all insurance documents. 1.5 City aa ees to reimburse District upon completion of the work, including both design and engineering expenses, and the cost of construction for the City's soccer field. 2. USE 2.1 District shall have exclusive use of the baseball fieid property annually during the period in the spring from when the field is ready for play without damage to the turf ( on or about April 1) until the end of the normal Minnesota State High School League Baseball Season (on or about June 15). City and District will jointly determine when the turf is ready for play. 2.2 City shall have priority far use during the period listed in 2.1 once the needs of the District have been met. City use sha11 be by approval of the District's representative. 2.3 City sha11 ha�e exclusive use of the baseball field pxoperty during the period from the end of the AistricY s use (on or about June 15) until October 31. 2.4 District shall have priority for use during the period listed in 2s.3 once the needs of the City have been met. District use shall be by approval of the City's Supervisor of Municipal Athletics. 2.5 The baseball field properiy shall not be used during the period from Novembex until the District and City jointly determine when the turf is ready for play. 2.7 City and District shall use said baseball field for such related lawful activities which would be common to that type of facility. 2 - � oo � S+►� D�?� � �� JOINT-USE-AGREE�NT BETWEEN THE CITY OF SAINT PAUL, ARLINGTON AND ARK�VRIGHT FIELD AND INDEPENDENT SCHOOL DISTRICT, NO. 625 THIS AGREEMENT, dated this day of 2000, by and between the City of Saint Paul, Minnesota, a municipal corporation arganized and existing under the laws of the State of Minnesota, hereinafter referred to as "City" and Independent School District No. 625 existing pursuant to laws 1965, Chapter 705, as amended, hereinafter referred to as "Districf". WITNESSETH: WHEREAS, the CITY is the owner of certain real property know as Arlington & Arkwright Park, which is located within the corporate limits of the City of Saint Paui, and WHEREAS, said properties are legally described as shown on Exhibit "A" attached hereto, and WHEREAS, District desires to conshuct a baseball field on a portion of the Arlington/Arkwright site, which is more particularly described on Exhibit "B" attached, and being a part of this Agreement, and WHEREAS, City desires to construct a soccer field on a portion of the Arlington/Arkwright site adjoining the baseball field, also described on E�ibit "B". WHEREAS, the Ciry covenants that it has good and sufficient title to the property, and WHEREAS, the District herewith covenants and agrees that it will use said premises for the purpose intended to-wit: the construction of a baseball field and such related uses which would be common to that type of facility or any lawful athletic use as agreed upon by the parties hereto, and NOW THEREFORE, it is mutually agreed by and between City and District as follows: CONSTRUCTION 11 City agrees that District shall have the right to constrnct during 2000-2�01 construction season. 1.2 City and District agree to cooperate in planning and design of the project. � GO J`L\ DEPARTMENT/OFflCFJGOUNCIL DATEINITATm GREEN SHEET �y NO. 'tU1037 Parks and Recreation 5-26-00 CONTACTPEqSON AND PHONE INITIAUDATE INITIAL/DATE VinCe Gi11BSpie 266-640$ � DFPARTMFNTDIRECTOR 5 cincouNa� A59GN NUMBFIi ? CIT' ATTOANEY dT! CLERIC MII5T 8E ON COUNCIL AGENDA BY �DATE7 �� 3 flNANC1AL SERVICES DIR )� j sn�� 4 MAYOR IOR ASSISftWT1�(y 4 6 PetICS l�� TOTPLtOFSIGNATUREPAGES � (C{liqLLIDCATqN6FdtSIQNA7�1iE1 ACTION RE¢UE5Tm: Direct the Division of Parks & Recreation to enter into a jQint use agreement with Saint Paul Public Schools for the construction and use of a baseball field at ArlingtonJArkwright Park. fiECOMMENDATIONS: Appove W orRejec[IRI PBtSONA1.591NCECONiRACTSMUSTANSWBiTNEFOLLOWING4UE5'f10NS: PLANNINGCOMMISSION _CIVILSEAVICECOMMISSION � N � t � — pera�rm ever wmked wdv a contrstt for tFqs tlepartmem? C18 COMMI?TEE _ YES NO A STAFF 2. Haa this peraon/fvm wer been e city emploYeet YES NO _OISTRICT COUNCIL — 3. �oes tMS persaeWirm po�ss a skill not narmNly posgeseM by any cuneM City employx� SUPPORTSNh11CHCOVNCILOBJECTIVE'+ YES No ficpltln dl yas wwera on aopente aheet aM ettech ro 9�n shaet. INITIATING PROBLEM.ISSUE, OPPORTUNIN (Who, What, 4Vheq Where, WhyL' " ) Arfington High School needs a varsity level, high quafity baseball fiefd in close proximity to the school. The District will develop the field and use it during tha spring. The City's program will use the field for our summer season. ADVANTAGES IF APPROVFA: The City gains a new baseball field at no cost. The District gains a baseball field for Arlington High School. The District will also develop a soccer field for the City. DISADVAkTAGES IF APPROVED: None �� }q OISADVANTAGES IF NOT APPROVEO: The City does not gain a high quality baseball field for no cost. The District would have to fi�d(acquire other property to build a field on. TOTAL AMOUNT OP TRqNSACTON 5 125.000 COST/I�l/ENUEBUDGE�m (CIRCIE ONEI � NO For city soccer field �� WNqNGSOUACF. CIB ACTMTYNUM66t C00-3T702 FINANCIAL 1NFORMATON: IEXPWN) � Council Fi1e r pp� 54\ RESOLUTION CITY OF SAINT PAUL, MiNNESOTA Preserited By Referred to creen Sheet # �0�.03r1 ao Committee: Date RESOLUTION DIRECTING THE DNISION OF PARKS AND RECREATION TO ENTER INTO A JOINT-USE AGREEMENT WITH THE SAINT PAUL PUBLIC SCHOOL DISTRICT FOR BASEBALL FIELD DEVELOPMENT AND USE AND SOCCER FIELD BEVELOPMENT AT ARLINGTONIARKWRIGHT PARK 5 WHEREAS, the City is the owner of Arlington/Arkwright Park located within the corporate 6 limits of the Ciry of Saint Paul, and WHEREAS, the District desires to construct a baseball field for the Arlington High School, and WHEREAS, the District has funds to construct said baseball field, and 9 WHEIZEAS, upon completion of the Arlington High School baseball season, said field will be 10 available for City use, and 11 12 13 WHER.EAS, the City is in need of good quality baseball fields and soccer fields, and WHEREAS, the City desires to construct a soccer field at the Arlington/Arkwright site, and WHEREAS, the City has funds to construct said soccer field, and 14 WHEREAS, the ArlingfonlArkwright Park site has adequate space to develop both a baseball 15 and a soccer field, and 16 WHEREAS, the District will construct the baseball and soccer fields under one construction 17 contract with costs for each field type identified through the bidding process, such that the City can 18 reimburse the District far soccer field construction costs plus related design and engineerina fees, 19 NOW, THEREFORE BE IT RESOLVED, that the proper City officials are hereby authorized 20 and directed to enter into a joint use agreement with Saint Paul Public Schools for the construction of a 21 baseball field and a soccer field at the ArlingtoniArkwright site, and the subsequent joint operation of 22 said basebali field, and 23 FINALLY RESOLVED, that the proper City officials are hereby further authorized and directed 24 to reimburse the District for the construction cost, including design and engineering fees, of the soccer 25 field from fund C00 �T102 in an amount estimated not to exceed $125,000.00. Paae 1 oi' 2 ,. �'- council File '� O� �SR� RESOLUTION C1TY OF SAiNT PAUL, MiNNESOTA Presented By Referred to Green Sheet n Committee: Date Yeas Nays Absent Benanav �/ Blakey V _�� Bostrom � Coleman ,/` Harris % Lantry _ Rei ter_ _�� rZ O 0 Adopted by Council: Date � p� Adoption Certified by Council Secretary BY � _� �,�- Approved by Mayor: Date:�� By: v�- !�` .R�...—�� Requested by: Divisi� of Parks and V $ Y" Form Approved by City By: Approved by hSayor for 5ubmission to council sy: � Pnge 2 oi� 2 5. 6. 7. AMENDMENTS �, :i , Any isnprovements or alterations affecting the City's grounds or fields shall requn the written approval of the Director of Parks and Recreation. TERM T1us Joint-Use-Agreement shail be for a term of twenty (2�) yeazs commencing on the date first written above. TER.MINATION The City or District may initiate a request to terminate said Agreement by giving written notice to the other party three hundred sixty five days prior to cancellation or termination to which both parties agree. APPROVAL AS TO FORM Assistant City Attorney APPROVAL AS TO FORM District General Counsel CITY OF SAINT PAUL By: Mayor By: Directar of Financial Services By: Director of Parks and Recreation INDEPENDENT SCHOOL DISTRICT # 625, Saint Paul Public Schools By: Chair 4 r o�rf o�-Sqti OPERATIONS AND MAINTENANCE _�_'�""""�r 3.1 District shall be responsible for all maintenance during the period the District has exclusive use. Maintenance includes �ass cuttin�, field prepazarion and general upkeep. 3.2 City shall be responsible for all maintenance during the period the City has exclusive use. Maantenance includes grass cutting, field preparatiott and general upkeep. 33 District shall be responsible for all maintenance and repairs of the irrigation and plumbing systems, including "blowing out" the systems in the fall. 3.4 District sha11 be responsible for a11 repairs of the fencing, benches, bleachers, storage facilities or other facility amenities. 3.5 City shall be responsible for all maintenance and upkeep of parking lot. 3.6 District sY�all be responsible for at least two portable toilets and regulaz servicing of said toilets during the period when the District has exclusive use. 3.7 City shall be responsible for at least two portabie toilets and regulu servicing of said toilets during the period when the City has exclusive use. 3.8 District shall be responsible for at least four- thirty gallon trash cans during the period when the District has exclusive use. 3.9 City sha11 be responsible fot at least four-thirty gallon trash cans during the period when the Ciry has exclusive use. 314 District shall be responsible for all turf management including, £ertilization, weed control and aerafion. Fertilization and weed control should be included in the City's annual fertilization and weed control plan. 3.11 City and District shall jointly agree on rules and regulations. 4. INDENINITY The City and District agree to indemnify and hold harmless the other from and against a11 claims of whatever kind that may arise from use of the baseball field. � ;ri':.�' '''� =.�"�;? �� DAf� o°'s+��• 0 13 District agrees to include City's soccer field in its construction packa�e itemized in bids such that City can rennburse District. 1.4 Aistrict agrees to provide design and engineering services for the entire project, and to administer the conshucfion contract, monitor the work, make payments, etc. District agrees to require its contractor to name City as additional insured on all insurance documents. 1.5 City aa ees to reimburse District upon completion of the work, including both design and engineering expenses, and the cost of construction for the City's soccer field. 2. USE 2.1 District shall have exclusive use of the baseball fieid property annually during the period in the spring from when the field is ready for play without damage to the turf ( on or about April 1) until the end of the normal Minnesota State High School League Baseball Season (on or about June 15). City and District will jointly determine when the turf is ready for play. 2.2 City shall have priority far use during the period listed in 2.1 once the needs of the District have been met. City use sha11 be by approval of the District's representative. 2.3 City sha11 ha�e exclusive use of the baseball field pxoperty during the period from the end of the AistricY s use (on or about June 15) until October 31. 2.4 District shall have priority for use during the period listed in 2s.3 once the needs of the City have been met. District use shall be by approval of the City's Supervisor of Municipal Athletics. 2.5 The baseball field properiy shall not be used during the period from Novembex until the District and City jointly determine when the turf is ready for play. 2.7 City and District shall use said baseball field for such related lawful activities which would be common to that type of facility. 2 - � oo � S+►� D�?� � �� JOINT-USE-AGREE�NT BETWEEN THE CITY OF SAINT PAUL, ARLINGTON AND ARK�VRIGHT FIELD AND INDEPENDENT SCHOOL DISTRICT, NO. 625 THIS AGREEMENT, dated this day of 2000, by and between the City of Saint Paul, Minnesota, a municipal corporation arganized and existing under the laws of the State of Minnesota, hereinafter referred to as "City" and Independent School District No. 625 existing pursuant to laws 1965, Chapter 705, as amended, hereinafter referred to as "Districf". WITNESSETH: WHEREAS, the CITY is the owner of certain real property know as Arlington & Arkwright Park, which is located within the corporate limits of the City of Saint Paui, and WHEREAS, said properties are legally described as shown on Exhibit "A" attached hereto, and WHEREAS, District desires to conshuct a baseball field on a portion of the Arlington/Arkwright site, which is more particularly described on Exhibit "B" attached, and being a part of this Agreement, and WHEREAS, City desires to construct a soccer field on a portion of the Arlington/Arkwright site adjoining the baseball field, also described on E�ibit "B". WHEREAS, the Ciry covenants that it has good and sufficient title to the property, and WHEREAS, the District herewith covenants and agrees that it will use said premises for the purpose intended to-wit: the construction of a baseball field and such related uses which would be common to that type of facility or any lawful athletic use as agreed upon by the parties hereto, and NOW THEREFORE, it is mutually agreed by and between City and District as follows: CONSTRUCTION 11 City agrees that District shall have the right to constrnct during 2000-2�01 construction season. 1.2 City and District agree to cooperate in planning and design of the project. � GO J`L\ DEPARTMENT/OFflCFJGOUNCIL DATEINITATm GREEN SHEET �y NO. 'tU1037 Parks and Recreation 5-26-00 CONTACTPEqSON AND PHONE INITIAUDATE INITIAL/DATE VinCe Gi11BSpie 266-640$ � DFPARTMFNTDIRECTOR 5 cincouNa� A59GN NUMBFIi ? CIT' ATTOANEY dT! CLERIC MII5T 8E ON COUNCIL AGENDA BY �DATE7 �� 3 flNANC1AL SERVICES DIR )� j sn�� 4 MAYOR IOR ASSISftWT1�(y 4 6 PetICS l�� TOTPLtOFSIGNATUREPAGES � (C{liqLLIDCATqN6FdtSIQNA7�1iE1 ACTION RE¢UE5Tm: Direct the Division of Parks & Recreation to enter into a jQint use agreement with Saint Paul Public Schools for the construction and use of a baseball field at ArlingtonJArkwright Park. fiECOMMENDATIONS: Appove W orRejec[IRI PBtSONA1.591NCECONiRACTSMUSTANSWBiTNEFOLLOWING4UE5'f10NS: PLANNINGCOMMISSION _CIVILSEAVICECOMMISSION � N � t � — pera�rm ever wmked wdv a contrstt for tFqs tlepartmem? C18 COMMI?TEE _ YES NO A STAFF 2. Haa this peraon/fvm wer been e city emploYeet YES NO _OISTRICT COUNCIL — 3. �oes tMS persaeWirm po�ss a skill not narmNly posgeseM by any cuneM City employx� SUPPORTSNh11CHCOVNCILOBJECTIVE'+ YES No ficpltln dl yas wwera on aopente aheet aM ettech ro 9�n shaet. INITIATING PROBLEM.ISSUE, OPPORTUNIN (Who, What, 4Vheq Where, WhyL' " ) Arfington High School needs a varsity level, high quafity baseball fiefd in close proximity to the school. The District will develop the field and use it during tha spring. The City's program will use the field for our summer season. ADVANTAGES IF APPROVFA: The City gains a new baseball field at no cost. The District gains a baseball field for Arlington High School. The District will also develop a soccer field for the City. DISADVAkTAGES IF APPROVED: None �� }q OISADVANTAGES IF NOT APPROVEO: The City does not gain a high quality baseball field for no cost. The District would have to fi�d(acquire other property to build a field on. TOTAL AMOUNT OP TRqNSACTON 5 125.000 COST/I�l/ENUEBUDGE�m (CIRCIE ONEI � NO For city soccer field �� WNqNGSOUACF. CIB ACTMTYNUM66t C00-3T702 FINANCIAL 1NFORMATON: IEXPWN) � Council Fi1e r pp� 54\ RESOLUTION CITY OF SAINT PAUL, MiNNESOTA Preserited By Referred to creen Sheet # �0�.03r1 ao Committee: Date RESOLUTION DIRECTING THE DNISION OF PARKS AND RECREATION TO ENTER INTO A JOINT-USE AGREEMENT WITH THE SAINT PAUL PUBLIC SCHOOL DISTRICT FOR BASEBALL FIELD DEVELOPMENT AND USE AND SOCCER FIELD BEVELOPMENT AT ARLINGTONIARKWRIGHT PARK 5 WHEREAS, the City is the owner of Arlington/Arkwright Park located within the corporate 6 limits of the Ciry of Saint Paul, and WHEREAS, the District desires to construct a baseball field for the Arlington High School, and WHEREAS, the District has funds to construct said baseball field, and 9 WHEIZEAS, upon completion of the Arlington High School baseball season, said field will be 10 available for City use, and 11 12 13 WHER.EAS, the City is in need of good quality baseball fields and soccer fields, and WHEREAS, the City desires to construct a soccer field at the Arlington/Arkwright site, and WHEREAS, the City has funds to construct said soccer field, and 14 WHEREAS, the ArlingfonlArkwright Park site has adequate space to develop both a baseball 15 and a soccer field, and 16 WHEREAS, the District will construct the baseball and soccer fields under one construction 17 contract with costs for each field type identified through the bidding process, such that the City can 18 reimburse the District far soccer field construction costs plus related design and engineerina fees, 19 NOW, THEREFORE BE IT RESOLVED, that the proper City officials are hereby authorized 20 and directed to enter into a joint use agreement with Saint Paul Public Schools for the construction of a 21 baseball field and a soccer field at the ArlingtoniArkwright site, and the subsequent joint operation of 22 said basebali field, and 23 FINALLY RESOLVED, that the proper City officials are hereby further authorized and directed 24 to reimburse the District for the construction cost, including design and engineering fees, of the soccer 25 field from fund C00 �T102 in an amount estimated not to exceed $125,000.00. Paae 1 oi' 2 ,. �'- council File '� O� �SR� RESOLUTION C1TY OF SAiNT PAUL, MiNNESOTA Presented By Referred to Green Sheet n Committee: Date Yeas Nays Absent Benanav �/ Blakey V _�� Bostrom � Coleman ,/` Harris % Lantry _ Rei ter_ _�� rZ O 0 Adopted by Council: Date � p� Adoption Certified by Council Secretary BY � _� �,�- Approved by Mayor: Date:�� By: v�- !�` .R�...—�� Requested by: Divisi� of Parks and V $ Y" Form Approved by City By: Approved by hSayor for 5ubmission to council sy: � Pnge 2 oi� 2 5. 6. 7. AMENDMENTS �, :i , Any isnprovements or alterations affecting the City's grounds or fields shall requn the written approval of the Director of Parks and Recreation. TERM T1us Joint-Use-Agreement shail be for a term of twenty (2�) yeazs commencing on the date first written above. TER.MINATION The City or District may initiate a request to terminate said Agreement by giving written notice to the other party three hundred sixty five days prior to cancellation or termination to which both parties agree. APPROVAL AS TO FORM Assistant City Attorney APPROVAL AS TO FORM District General Counsel CITY OF SAINT PAUL By: Mayor By: Directar of Financial Services By: Director of Parks and Recreation INDEPENDENT SCHOOL DISTRICT # 625, Saint Paul Public Schools By: Chair 4 r o�rf o�-Sqti OPERATIONS AND MAINTENANCE _�_'�""""�r 3.1 District shall be responsible for all maintenance during the period the District has exclusive use. Maintenance includes �ass cuttin�, field prepazarion and general upkeep. 3.2 City shall be responsible for all maintenance during the period the City has exclusive use. Maantenance includes grass cutting, field preparatiott and general upkeep. 33 District shall be responsible for all maintenance and repairs of the irrigation and plumbing systems, including "blowing out" the systems in the fall. 3.4 District sha11 be responsible for a11 repairs of the fencing, benches, bleachers, storage facilities or other facility amenities. 3.5 City shall be responsible for all maintenance and upkeep of parking lot. 3.6 District sY�all be responsible for at least two portable toilets and regulaz servicing of said toilets during the period when the District has exclusive use. 3.7 City shall be responsible for at least two portabie toilets and regulu servicing of said toilets during the period when the City has exclusive use. 3.8 District shall be responsible for at least four- thirty gallon trash cans during the period when the District has exclusive use. 3.9 City sha11 be responsible fot at least four-thirty gallon trash cans during the period when the Ciry has exclusive use. 314 District shall be responsible for all turf management including, £ertilization, weed control and aerafion. Fertilization and weed control should be included in the City's annual fertilization and weed control plan. 3.11 City and District shall jointly agree on rules and regulations. 4. INDENINITY The City and District agree to indemnify and hold harmless the other from and against a11 claims of whatever kind that may arise from use of the baseball field. � ;ri':.�' '''� =.�"�;? �� DAf� o°'s+��• 0 13 District agrees to include City's soccer field in its construction packa�e itemized in bids such that City can rennburse District. 1.4 Aistrict agrees to provide design and engineering services for the entire project, and to administer the conshucfion contract, monitor the work, make payments, etc. District agrees to require its contractor to name City as additional insured on all insurance documents. 1.5 City aa ees to reimburse District upon completion of the work, including both design and engineering expenses, and the cost of construction for the City's soccer field. 2. USE 2.1 District shall have exclusive use of the baseball fieid property annually during the period in the spring from when the field is ready for play without damage to the turf ( on or about April 1) until the end of the normal Minnesota State High School League Baseball Season (on or about June 15). City and District will jointly determine when the turf is ready for play. 2.2 City shall have priority far use during the period listed in 2.1 once the needs of the District have been met. City use sha11 be by approval of the District's representative. 2.3 City sha11 ha�e exclusive use of the baseball field pxoperty during the period from the end of the AistricY s use (on or about June 15) until October 31. 2.4 District shall have priority for use during the period listed in 2s.3 once the needs of the City have been met. District use shall be by approval of the City's Supervisor of Municipal Athletics. 2.5 The baseball field properiy shall not be used during the period from Novembex until the District and City jointly determine when the turf is ready for play. 2.7 City and District shall use said baseball field for such related lawful activities which would be common to that type of facility. 2 - � oo � S+►� D�?� � �� JOINT-USE-AGREE�NT BETWEEN THE CITY OF SAINT PAUL, ARLINGTON AND ARK�VRIGHT FIELD AND INDEPENDENT SCHOOL DISTRICT, NO. 625 THIS AGREEMENT, dated this day of 2000, by and between the City of Saint Paul, Minnesota, a municipal corporation arganized and existing under the laws of the State of Minnesota, hereinafter referred to as "City" and Independent School District No. 625 existing pursuant to laws 1965, Chapter 705, as amended, hereinafter referred to as "Districf". WITNESSETH: WHEREAS, the CITY is the owner of certain real property know as Arlington & Arkwright Park, which is located within the corporate limits of the City of Saint Paui, and WHEREAS, said properties are legally described as shown on Exhibit "A" attached hereto, and WHEREAS, District desires to conshuct a baseball field on a portion of the Arlington/Arkwright site, which is more particularly described on Exhibit "B" attached, and being a part of this Agreement, and WHEREAS, City desires to construct a soccer field on a portion of the Arlington/Arkwright site adjoining the baseball field, also described on E�ibit "B". WHEREAS, the Ciry covenants that it has good and sufficient title to the property, and WHEREAS, the District herewith covenants and agrees that it will use said premises for the purpose intended to-wit: the construction of a baseball field and such related uses which would be common to that type of facility or any lawful athletic use as agreed upon by the parties hereto, and NOW THEREFORE, it is mutually agreed by and between City and District as follows: CONSTRUCTION 11 City agrees that District shall have the right to constrnct during 2000-2�01 construction season. 1.2 City and District agree to cooperate in planning and design of the project. � GO J`L\ DEPARTMENT/OFflCFJGOUNCIL DATEINITATm GREEN SHEET �y NO. 'tU1037 Parks and Recreation 5-26-00 CONTACTPEqSON AND PHONE INITIAUDATE INITIAL/DATE VinCe Gi11BSpie 266-640$ � DFPARTMFNTDIRECTOR 5 cincouNa� A59GN NUMBFIi ? CIT' ATTOANEY dT! CLERIC MII5T 8E ON COUNCIL AGENDA BY �DATE7 �� 3 flNANC1AL SERVICES DIR )� j sn�� 4 MAYOR IOR ASSISftWT1�(y 4 6 PetICS l�� TOTPLtOFSIGNATUREPAGES � (C{liqLLIDCATqN6FdtSIQNA7�1iE1 ACTION RE¢UE5Tm: Direct the Division of Parks & Recreation to enter into a jQint use agreement with Saint Paul Public Schools for the construction and use of a baseball field at ArlingtonJArkwright Park. fiECOMMENDATIONS: Appove W orRejec[IRI PBtSONA1.591NCECONiRACTSMUSTANSWBiTNEFOLLOWING4UE5'f10NS: PLANNINGCOMMISSION _CIVILSEAVICECOMMISSION � N � t � — pera�rm ever wmked wdv a contrstt for tFqs tlepartmem? C18 COMMI?TEE _ YES NO A STAFF 2. Haa this peraon/fvm wer been e city emploYeet YES NO _OISTRICT COUNCIL — 3. �oes tMS persaeWirm po�ss a skill not narmNly posgeseM by any cuneM City employx� SUPPORTSNh11CHCOVNCILOBJECTIVE'+ YES No ficpltln dl yas wwera on aopente aheet aM ettech ro 9�n shaet. INITIATING PROBLEM.ISSUE, OPPORTUNIN (Who, What, 4Vheq Where, WhyL' " ) Arfington High School needs a varsity level, high quafity baseball fiefd in close proximity to the school. The District will develop the field and use it during tha spring. The City's program will use the field for our summer season. ADVANTAGES IF APPROVFA: The City gains a new baseball field at no cost. The District gains a baseball field for Arlington High School. The District will also develop a soccer field for the City. DISADVAkTAGES IF APPROVED: None �� }q OISADVANTAGES IF NOT APPROVEO: The City does not gain a high quality baseball field for no cost. The District would have to fi�d(acquire other property to build a field on. TOTAL AMOUNT OP TRqNSACTON 5 125.000 COST/I�l/ENUEBUDGE�m (CIRCIE ONEI � NO For city soccer field �� WNqNGSOUACF. CIB ACTMTYNUM66t C00-3T702 FINANCIAL 1NFORMATON: IEXPWN)