279520 . - �( .
. ,
. . � � • 2'7952Q
� Member Knutson introduced the following
resolution and moved its adoption:
RESOLUTION APPROVING
JOINT POWERS AGREEMENT
WHEREAS, pursuant to Minn. Stat. 471. 59, as amended, two or
more governmental units, by agreements entered into through
action of their governing bodies, may jointly or cooperatively
exercise powers, services or functions;
WHEREAS, the Governing Board of Special Intermediate School
District No. 916 desires to enter into a joint powers agreement
with the City of Saint Paul for the joint advertising and soli-
citing bids for contracts for the purchase of equipment, material
and supplies as needed;
WHEREAS, a proposed Joint Powers Agreement has been nego-
tiated and drafted regarding such joint advertising and soli-
citing bids for contracts for purchasing;
WHERFAS, a copy of the proposed draft is attached and incor-
porated by reference.
NOW, THEREFORE, BE IT RESOLVED by the Governing Board of
Special Intermediate School District No. 916, as follows:
1. That the attached Joint Powers Agreement be and hereby
is approved;
2. That the Chairman and Clerk are hereby authorized to
execute the attached Joint Powers Agreement;
3. That a copy of the Joint Powers Agreement shall be kept
on file and record in the office of the Director of Administrative
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� Services; and
4. That this resolution shall be effective only upon the
adoption of a similar resolution by the City Council of the City
of Saint Paul, Minnesota.
The motion for the adoption of the foregoing resolution was
duly seconded by Member Stenstrom and upon vote
being taken thereon, the following voted in favor thereof:
Hendricks, Stenstrom, Hyllested, Hansen, Nicholson, Knutson,
Zak, Zacho and Rygg
and the following voted against the same:
None
whereupon said resolution was declared duly passed and adopted.
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� � ��952�
JOINT PURCHASING AGREEMENT
This Joint Powers Agreement is made pursuant to Minnesota Statutes,
Section 471 .59, as amended, between Special Intermediate School District
No. 916 and the City of Saint Paul .
The Parties agree as follows:
1 . The City of Saint Paul shall , pursuant to the procedures set forth
in the Saint Paul City Charter and all applicable State Statutes re,lating
to oracedures for advertising for �ncl soliciting bids for contracts for
Cities and School Districts, including specifically Minnesota Statutes, Sec-
tion 123.37, act for both Special Intermediate School District No. 916 and
the City of Saint Paul to advertise for and solicit bids for contracts of
whatever same or similar equipment, materials and supplies are specifically
authorized and requested by both parties hereto. The City of Saint Paul
shall provide �c�ti�s of all required performance bonds to Special Intermediate
School District 916.
2. After bids have been received by the purchasing department of the
City of Saint Paul and contracts awarded, each party shall enter into its
own contract or agreement with the vendor.
3. Each party shall make payment directly to the vendor according to
its established procedures.
4. Each party shall be separately accountable for its own expenditures
of public funds made hereunder.
5. Neither party shall assume any responsibility for the accountability
of funds expended by the other or the issuance of a purchase order by the
other party. Neither party shall be liable on any contract separately
entered into by the other party or be liable to any vendor with which the
other party has contracted.
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6. Nothing within the provisions of this agreement shall be construed
to prevent Special Intermediate School District No. 916 from exercising its
statutory authority to prepare specifications, advertise and solicit for bids,
and award contracts for equipment, materials or supplies without utilizing the
services made available by the City of Saint Paul under this agreement.
7. Special Intermediate School Distric± No. 916 ma� ratify the orocess
of preparation of specifications, advertisement for and solicitation of bids
and awarding of a contract to a vendor by the City of Saint Paul which predates
this agreement. If the contract procedures utilized met the requirements of
Minnesota Statutes, Section 123.37, if the initial specifications were drawn
in a broad enough manner that they could have or did include the District
at the time, and if the initial specifications would have authorized the
District to do so, the District may enter into a separate contract with that
vendor.
8. This agreement shall continue in full force in effect until terminated
by either party upon 90 days written notice. Termination of the agreement shall
not affect the continued liability of either party for any indebtedness incurred
prior to the date of termination.
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IN WITNESS WHEREOF, the Parties, by their respective offi-
cers on the dates indicated, have executed said a reement.
SPECIAL INTERMEDIATE SCHOOL CITY OF SAIN P UL, MINNESOTA
DISTRICT NO. 916 ✓
By g
C airman o
. By gy
Clerk Department of Finance and
Management Services
Dated: /Q � � Dated:
-5-
.�:
, ' �
CITY OF S�.INT PAUL �"����� �
-.�,�..: OF'FIC� OF 7`A� CITY COQNCIL , E
- �.,,.........:
�+�'•;,•�,�
-- D a f e ; November 19, 1982 �
�
�
COMMITTEE RE PORT
TO = SQint Paul City Couhcil
�
F R a � = C o m t�n it t e e O h Finance, Management F, Personnel �
C H A i R James Scheibel . �
- --- , -� _ �
.- 2. Resolution enabling�the Iibraries o spend additional revenue received in 1982. � �
(Comm�znity Services) � ' . � - - �
. . . 4 .
3: Resolutior� allowing the Iibraries to spend 198I fund balance and increased 1982 � �
interest income- for needed books and materials. (Community Services
4. Resolution adopting the .Revenue Sharing Budget under zYhich we operate entered �
on the City�s financial records. (Finance Dept.) - _ � �
5. Resolution authorizing additions to the 1982 SpeciaY Projects - Police �
_ _ Rudoet. (Police Dept.) �;�°��� ' �
6. Resolution adopting the Severance Pay Budget under which t�e operate entered on- ' F
� _ the City s financial records. (Finance Dept.) �`P��� • .
7. ResoIution adopting the� Revenue Sharing Budget under trhich we are o er.atin entered �
on the �ity's financial records. (Finance Dept.) �' - P g i
: • ��1� . �
8_ Resolution enabling the libraries to spend noney received in 1982 and 1983 from �
the Friends of th�e Library for specified projects, (Community Services) ��--'� _-•��= �
9. Resolution enabling the Libraries to spend the 1981 Fund Balances and 1982 E
Grants on the s ecific ��.;;�=-a� �
p pz�oj ects for which the money was received. (Communit}• Services)-� !
10. Reso3ution abolishing numerous vacant titles in Sections of the Civil Service Rules. !
(Personnel) � `
��::��
11. Rpsolution establishing the Salary Plan and.Rates of Co ensation Resolution for � '
- the n�w title of Clinic Dentist. (personnel.) _� _
,_2. Resolution establishing the title of Clinic Dentist�.and a class specification ersonnc
� '- �) �
13. Resolution making the certification process more flexible (Personnel)�O�Cw;�.3�=-�U� '
:�`=- :._< __-__.
I4. P.esolution rep2acing the class specification for Fire Equi�ment Operator (Personnel.)(9�:a a
(� Resolution approving Special Intermediate School District ho. 916 as a full � �1~
�� contributing participant of our Joint Purchasing Office. (rinance/Purchasin �# -�`� �
16. Fesolution approving current Port Authority practices in holdin� 'g�J��
re uired b law in the issuance of bonds. ���1blic hearinos
4 Y (Finance) �4??�"Q..
17. Resolution approving an agreement with ISD �625 providing various police services
for Lhe elementary school patrol program (Police Dept.) ��.�.�D_�
18. Resolution approving two budgetary actxons for the Housing Information Office
(Hous•ing Information Office)='•�7�L:_;, �-�o{� .
. Fina�ce & �4anagement Serw� �� - � � �
Purchasing Divn. DEPARTIIENT
Bill. Peter �ONTACT �i� �ZQ
298-4115 PHONE � � .
10/22/82 DATE ���
(Routing and Explanation Sheet) � 5
Assign Number for Routing Order (Clip All Locations for Mayoral Signature)� R EC EIVE D
o?. partment Director
.
Ci ty Attorney OCT 2 7 1982 -
�• � Gi rector of Management/Ma�yor
3 , F. CITY ATTORNEY
� City Clerk :
Budget Director
i�hat Will be Achieved by Taking Action on the Attached Materials? (Purpo�e/Rationale):
Special Intermediate School District No. 916 desires to became � full: contr3buting
participant of our Joint Purchasing Office. �
Financial , Budgetary and Personnel Impacts Anticipated:
Specisl Intermediate School District No. 916 in �oining our Purahasing Co-
Op will pay to the City of St. Paul - Purchasing Division a start up fee of
$10,000.00 then $10,000.00 annually or their equsl participation share
whichever is greater.
Funding Source and Fund Activity Nur�er Charc�ed or Credited:
1i250-4301
Attachments (List and Nun�er all Attachments�:
l. Council Resolution (City of St. Paul)
2. Special Intermediate School District No. 916 letter dated 10�8�82
3. Special Intermediate School District No. 916 Resolution
4. Joint �'urchasing Agreement
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes No Council Resolution Required? Resolution Required? � Yes No
Yes No Insurance Required? Insurance Sufficient? Yes _ No��'
Yes No Insurance Attached?
_ � ,__.. _..
� - - - _ . ._ _ . _
Qna sci �:�c�.:�t� _�.,:•:�_��1�:�. .� ��� ,::� : , _ sio;� 4�- �aber., 19$�
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ii:1.�.l I.JC�''7. i(_' :ali`;. '.' `.ES �: .,. !`., . ; l ).; ,:
(See Reverse Side for �InStructions)
C I�. � �7���-"�D
_4�`-�,*�;.'', CITY OF SAINT PAUL
o, �; OFFICE OF THE CITY CLERK
�� iiii�iii�ii �'
. ��1� „� ALBERT B. OLSON, CITY CLERK
�• �..• ` 386 City Hall, Saint Paul,Minnesota 55102
�:�,,.,..,,o�'�
612-298-4231
GEORGE LATIMER
'MAYOR December 15, 1982
Special Intermediate School District No. 916
Anoka, Ramsey, Wa�hington Counties
District Office: 3300 Century Ave. North
White Bear Lake, Minnesota 55110
Dear Sir/Madam:
I transmit a copy of C.F. No. 279520 for your information. This resolution
was adopted by the City Council on November 30, 1982. �
Very truly yQurs,
r ��ta���
, �
Albert B. Olson �"�
.City Clerk
����
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3300 Eenwry Aye;Wh�te Bear Lake Mmnesota 55110 - • • ' � -
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� �916 fs an Equat Opportunity Institution
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� � :SPECIA4I.NTERMEDIATE SCHOOL OISTRICT NO 91d��'' �
�ANOKA,RAMSEY,WASHINGTON COUNTIES �
� District Office:3300 Century Ave.North
• White Bear Lake,Minnesota 55110
• � �
WH17E - CITV CLERK CDUnCll ���520
PINK - FINANCE GITY OF SAINT PALTL
CANARV - DEPARTMENT
BLUE - MAVOR File NO.
Council Resolution
,
Presented By 'h`�O� ''��
Referred To Committee: Date
Out of Committee By Date
WHEREAS� That pursuant to Minnesota Statutes 471.59, as amended� two or
more goverrimental units, by agreements entered into through action of their
governing bodies, may jointly or cooperatively exercise powers, services or
funetions;
WHEREAS, the City of Saint Paul desires to enter into a joint powers
agreement with Special Tntermediate School District No. 916 for the �oint
advertising and soliciting bids for contracts for the purchase of equipment,
material and supplies as needed;
WHEREAS, a proposed Joint Powers Agreement has been negotiated and
drafted regarding such �oint advertising and soliciting bids for contracts
for purchasing;
WI�REAS� a copy of the proposed draft is attached and incorporated by
reference.
NOW� THEREFORE� BE IT RESOLVED by the proper City Officials of the City
of Saint Paul� as follows:
l. That the attached Joint Powers Agreement be and hereby is approved;
2. That the Mayor and Director of Finance and Management Services are
hereby authorized to execute the attached Joint Powers Agreement;
3. That a copy of the Joint Powers Agreement shall be kept on file and
recorded in the Department of F`i.nance and Management Services.
COUNCILMEN
Yeas Nays Reque ed b�i Department of:
Pfete�+er�.
Levine In Favor
Masanz
Nicosia l�
se�news�. _ __ A gai n s t BY —
lbdeazo�
Wilson
NOV 3 01982 Form Approved y ney
Adopted by Council: Date e
Certified as e oun .il r BY '
t.
sy
Approved by : vor. Date DEC 2 �982 by Mayoc for m ion to Council
Bv ���� - BY
�t����S�rU DEC 11 1y�2
� �����
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" �
SPECIAL tNTERME DISTRICT NO. 916
3300 CENTURY AVENUE N H,WHITE BEAR LAKE,MIN SOTA 55110 • (812)770•2351
October 8, 198
Mr. Bill Peters
Joint Purchasing Office
233 City Hall - Courthouse
St. Paul, MN 55102
Enclosed are copies of the resolution passed by the Board of Education at their
regular meeting on October 5, 1982. Also attached is a copy of the Joint Pur-
chasing Agreement which has been executed by the Board Chairman and Clerk on
October 5th.
Please note the last sentence of the lst paragraph of the Joint Purchasing
Agreement which states, "the City of Saint Paul shall provide copies of all
required performance bonds to Special Intermediate School District 916".
This sentence was inserted at the direction of the Board of Education.
If you have questions concerning the motion or the Joint Purchasing Agreement,
please feel free to call.
When the agreement has been executed by the City of Saint Paul, please return
a copy for our records.
We are planning to have a Purchasing Technician employed by November 2, 1982,
which would provide us with the capability for closely coordinating and imple-
menting the provisions of the Joint Purchasing Agreement.
I am most interested in exploring membership costs and providing us with the
necessary information to prepare for implementation of the Joint Purchasing
Agreement.
;
arlan H. S ely, Ed.
Director of Administr ive Services
HHS/mw
Attachments
cc: Tom Deans , �
' 1v' �' `
,��:� ��' ' � t..
BO�A R D D/sfrlct No.832 Dlstrict No.833 Districf No.523
EDUCAtION MaAtomedi Area Schools So. Washfngfon Co.Area Schoo/s Roseville Area Schoo/s
District No.622 D/strict No.62� District No.16
(Component Schoo/Districts) No.St.Paul•Map/ewood Schoo/s Whlte Bear Area ScAoo/s Spring Lake Park Schoo/s
916 AREA VO•TECH INSTITUTE IS AN Distrlcf No.821 Distr/ct No.12 District No.834
EQUAL OPPORTUNITY INSTITUTION Mounds View Area Schoo/s Centenn/a/Area Schoo/s Stll/water Area Schoo/s