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279208 WHITE - CITV CIERK COUIICIl ����'V��/ PINK - FINANCE G I TY OF SA I NT PAU L CANARV - DEPARTMENT � BLUE - MAVOR File NO. ouncil Resolution , 1 Presented By Referred To Committee: Date Out of Committee By Date Resolved, that pursuant to Minnesota Statutes Section 161.36, the Commissioner of Transportation be appointed as agent of the City of Saint Paul to accept as its agent Federal Funds made available for City furnished labor�equipment, and materials under S.P. 164-070-03, for computerized traffic control system Phase I involving purchase and installation of cable, be it further Resolved, that the Council of the City of Saint Paul does hereby authorize and direct the proper City Officers to execute and enter into an agreement with the Comnissioner of Transportation prescribing the terms and conditions of said Federal Afd participation as set forth and contained in an agreement captioned "MINNESOTA DEPARTMENT OF TRANSPORTATION AGENCY AGREEMENT WITH THE CITY OF ST. PAUL FOR FEDERAL PARTICIPATION IN CITY FURNISHED LABOR AND MATERIALS �I S.P. 164-070-03 M SIGS (3)". A copy of said agreement is attached hereto and incorporated herein by reference. COUNCILMEN Yeas Nays � Requested by Department of: Fletcher P 1 C WoY'ks �evine [n Favor Masanz � � Nicosia / Scheibel _ __ Against BY — W;i��' Donald E. Nygaa d SEP 9 �g�2 Form Approve it Att y Adopted by Council: Date _ Certified �s d b Counc Sec et BY B� Appro ;�lavor. D t � �GP � O 1982 Ap�rbved by a r S b ss,}on to Council — � �. By _ _ B ` : " � ` PUBLISHED SEP 18 1982 . , . . ��a.��r�t� MINNESOTA DEPARTMENT OF TRANSPORTATION ' AGENCY AGREEMENT WITH THE CITY OF ST. PAUL , FOR FEDERAL PARTICIPATION IN CITY FURNISHED LABOR AND MATERIALS ON S.P. 164-070-03 M SIGS (3) This agreement made and entered into by and between the City of St. Paul, hereinafter referred to as the "City" and the Commissioner of Transportation of the State of Minnesota, hereinafter referred to as the "Commissioner", WITNESSETH: Whereas, An executed agency agreement between the Commissioner and the City appoints the Commissioner as agent for the City with respect to federally funded projects and sets forth letting, payment and other procedures for all federal aid contracts to be let on behalf on the City: and Whereas, The City is proposing construction of a computerized traffic control system to be done in several phases: and Whereas, The City has made a determination that construction of certain phases of said signal system using City furnished labor, equipment and materials, hereinafter identified as City force account work, is in the public interest: and Whereas, Said determination has been concurred in by the Federal Highway Administration: and Whereas, The City desires to obtain Federal-aid participation in said City force account work: and Whereas, The executed agency agreement between the Commissioner and the City does not include provisions for the Commissioner to act as the City's Page No. 1 !�"'" . . . ��y2�8 agent in accepting and receiving Federal funds for City force account work. Now then, it is agreed: ' - 1 - Appointment That pursuant to Minn. Stat. Sec. 161.36, the City of St. Paul does hereby appoint the Commissioner its Agent: (a) To accept and receive all Federal Funds made available for City furnished labor, equipment and materials under S.P 164-070-03 which are used in construction of a computerized traffic control system. Said materials will be in accordance with the plans, special provisions, and specifications which are approved by Mn/DOT and the Federal Highway Administration. (b) It is understood that this agreement will cover only that City force account work known as Phase 1 which involves primarily purchase and installation of cable. Future phases of City force account work will be covered by separate agreement(s) or supplement(s) to this agreement. - 2 - Participation It is anticipated that 76.74X of the cost of eligible City force account work is to be paid from funds made available by the United States by way of Federal Aid and that the remaining 23.26Y is to be paid by the City. If, for any reason the United States fails to pay any part of the cost or expense of said City force account work, then and in that event, the City agrees to pay the same. The Citq further agrees to �y any and all lawful claims out of or incidental to said force account work in the event that the Federal Government does not pay the same, and in all events, agrees to save Page No. 2 IN"` . . . �'�92�� _ the State of Minnesota and the Commissioner harmless and to pay any and all expenses and costs connected with said work which the Federal Government does not pay. - 3 - Eligibility The City force account work which will be considered for eligibility for Federal participation and its estimated costs ar� as follows: LABOR CABLE INSTALLATION 1982 1983 Foreman 1200 hrs - 200 hrs @ 17.05 - 1000 hrs @ 18.19 21,600 Electrician 1200 hrs - 200 hrs @ 15.75 - 1000 hrs @ 16.80 19,950 Apprentice 1200 hrs - 200 hrs @ 11.82 - 1000 hrs @ 12.60 14,964 Clerk II 600 hrs - 100 hrs @ 6.72 - 500 hrs @ 7.33 4,337 �' $60,851 CONDUIT REPAIR Foreman 300 hrs - 50 hrs @ 17.05 - 250 hrs @ 18.19 5,400 Electrician 300 hrs - 50 hrs @ 15.75 - 250 hrs @ 16.80 4,988 Apprentice 300 hrs - 50 hrs @ 11.82 - 250 hrs @ 12.60 3,741 Clerk II 150 hrs - 25 hrs @ 6.72 - 125 hrs @ 7.33 1,084 $15,213 PLUS 40.28 fringe additives 30,639 TOTAL ESTIMATED LABOR $106,703 EQUIPMENT 1 boom truck 1200 hrs @ 8.00 = 9,600 1 pickup truck 1200 hrs @ 3.00 = 3,600 1 cable trailer 1200 hrs @ 1.00 = 1,200 Other vehicles as may be necessary, . compressor, welder, concrete saw and other miscellaneous equipment 5,000 TOTAL ESTIMATED EQUIPMENT $19,400 Page No. 3 . JT'" . . ���z�� : � MATERIALS � Conduit, 2945 L.F. 2" + 2 1/2" PVC $ 2,052 and metallic , Cable and conductor wire, 102,000 L.F. 6 pair, 12 pair, 25 pair, other misc. sizes 50,005 Pull box and covers 5,125 Miscellaneous small hardware 3,500 TOTAL ESTIMATED MATERIALS $60,682 GRAND TOTAL ESTIMATED $186,785 FORCE ACCOUNT WORK Equipment charges shall be reflective of the City's actual cost. Materials furnished by the City under this agreement will be or have been acquired under the City's normal materials purchasing procedures in accordance with State law. Costs exceeding $186,785 and up to $205,464 will require prior approval by Mn/DOT and the Federal Highway Administration. Costs exceeding $205,464 will require a supplement to this agreement with approval by the Federal Highway Administration Acceptability of costs under this agreement shall be determined in accordance with the cost principles and procedures set forth in the applicable Federal Procurement Regulations, Subpart 1-15.7 (Grants and Contracts with State and Local Governments) or Subpart 1-15.2, as modified by Subpart 1-15.102 (Contracts with Commercial Organizations) or in accordance with Office of Management and Budget Circular No. A-102 Attachment 0, as appropriate, .all of which is provided under Federal Highway Program Manual, Volume 1, Chapter 7, Section 2, and all of which is made a part hereof by reference with the same force and effect as though fully set forth herein. Page No. 4 � . � ��7�2��� Partial payments will be made to the City not more than once each thirty (30) days, and shall be for eligible force account work that is` furnished by the City for this pro�ect during one (1) or more calendar months. The City shall submit itemized invoices, in quintuplicate, claiming federal reimbursement for City furnished force account work that has been used in the pro�ect. Supporting documentation shall be included for labor, equipment and materials charges. A statement shall be included, signed by the Cityls Project Engineer, certifying that said labor equipment and materials have been used on the project. Said invoices, certification and supporting documentation shall be submitted to the District State Aid Engineer for his review, concurrence and further processing. After review and approval for � payment by the Commissioner or his representative, reimbursement will be requested from the Federal Highway Administration. Upon receipt of federal funds, payment will be made to the City by the Commissioner. - 4 - Inspection of Work The Commissioner shall, at all times during the performance of this agreement, and for three (3) years from the date of final payment of Federal funds to the State with respect to the pro3ect, be accorded proper facilities for inspection of the work hereunder and shall at all times have access to the premises, to all books, records, correspondence, instruction, receipts, vouchers, memoranda of every description pertaining to the work hereunder. The Federal Highway Administration shall have the eame right of inspection as accorded the Commissioner. herein. Page No. 5 Gv- _ _ , . _. ��J��� - 5 - Records The City shall maintain accurate records as to all costs incurred im connection with the sub3ect of this agreement and shall produce or cause to be , produced for examination bills, invoices, vouchers, and other reports and information at such reasonable time and place as may be designated by the Federal Highway Administration, or by the Commissioner or his duly suthorized respresentatives, and shall permit extracts and copies to be made thereof. -6- During the performance of this agreement, the City itself, its assignees and successors in interest agrees to comply with Title VI of the Civil Rights Act of 1964, as amended. Accordingly, 49 Code of Federal Regulations (CFR) 21 through Appendix 4 and 23 CRF 710.405 (b) are made a part hereof by reference with the same force and effect as though fully set for herein. - 7 - Approval Before this agreement shall become binding and effective, it shall be approved by resolution of the City Council of the City of St. Paul and shall also receive the approval of such State Officers as the law may provide in addition to the Commissioner of Transportation. - 8 - Limitations of Law All provisions in this agreement shall be sub3ect to limitations provided in the State and Federal Laws. - 9 - Acceptance That the Commissioner accepts this said appointment as agent of the . . City and agrees to act in accordance herewith. - Page No. 6 l� - . � , . .. STATE OF MINNESOTA City of St. Paul Recommended for Approval ' By A�O�� `. . BY Director of Public rk Director, Office of State Aid Approved as to For By Approved Assistant City Attorney By Commissioner of Transportation By Mayor Approved as to Form and Execution By Director, Department of Finance & Management Services sy � Special Assistant Attorney General Page No. 7 � . . - � � : ._ DEPARTMENT: Public works ���2,�8 � - � CONTACT: �bert A. Horrisberger, Jr ROUTING A1�D EXPLANATION SNEET PHONE:�92-6131 IGREEN SNEET) — For Administrative Orders, Resolutions, Ordir.•anc.es and Agreements RQUTING ORDER - ROUT Y ASStrNFn NIIMAFR; �° DIREC OR OF MANAGEMENT A�� 131982 . 3 MAYOR CITY ATTORNE D A M D R DIRECTOR, FINANCE & MGT, SE.RVICES � � C1TY ATTORNEY 4 CITY CLERK BUDGET DIRECTOR ASTI�^,N REaLtESTFn ( I P a i nreTTntic FnQ Mnvnoei c rr.��T��o �. ����a�""''°"� Approval of Resolution AVi7 � C, "` MAYORS ��� '�'�` �HAT WI B ArurGVFn Rv TAKIN Arrinu flu jH ATTACuGT1 MoTGatei c �P IRPOS AND RATi(1NAI F)y; Resolution would authorize the Commissioner of Transportation of the State of Minnesota to act as the City's agent in accepting Federa� Funds for a portion of the City's Central Business District Traffic Signal Computerization System Project. The agreement covers only the costs for the City's force account work (labor) and materials involved in the installa- tion of cable for the CBD computerized traffic control system. FiNANCIAI . B ID�FTARY AND PFRQnNNF1 TMaerrc A�IT1!`iDATC . Cost for labor and materials for installation of•cable covered under this agreement totals $186,785. Federal Aid anticipated to be 76.74� ($143,338.80) and City share estimated to be 23.26� ($43,446.20) . The City's cost to be charged to PIR Fund Code 60,200-745-000. To be reimbursed $33,173.02 from 1981� �IB and $10,273.18 Trunk Highway Funds. A separate agreement with the Minnesota Department of Transportation is being processed covering the $10,273.18 Trunk Highway Funds. ATTACHMENTS �LIST ALL ATTACHMENTS): 1• Resolution 2, Copy of Agreement 3. � Nc;TE: �a,ae .2ev.cew necesa.c,ty po2 a.Li.zcunen.t o e So.P�ocu.r�g euppotiLcng ocument.� '�-- Depan.bnen.t ; C,i,tu A.Lto•tney: , . CoitnGi.e Reeot,u,t�on Requ,i,-ted? x YES NO 1. R2�c�u,t,i.�n? YES ,�:'0 2. Ineunnnce Req:u,ted? _YES x NO 2. r,�a�r.ce su66.�e.�.ent� YES NU i. Inounance ,1.tfaehed? YES X Np . -�.- .,..__ �v. , -o;,.