279197 WHITE � - CITV CLERK ��J`���
PINK - FINANCE /�
CANARV - DEPARTMENT GITY OF SAINT PAUL COUIICII y
BLUE - MAVOR File NO•
Co ncil Resolution
Presented B "�•'���"�'Y '
Y
Referred To Committee: Date
Out of Committee By Date
An admini strative Re solution e stabli shing the Procurement
Spe ciali st se rie s of title s in the Civil Se rvice Rule s.
RESOLVED, that th.e Civil Service Rules be amended in Section 3.B
thereof by striking out the titles of Buyer I and Buyer II from Grades 32
and 36, respectively; and be it
FURTHER RESOLVED, that the Civil Service Rules be further amended
in Secti.on 3. B thereof by inserting the titles of Procurement Specialist Trainee,
Procurement Specialist I, Procurement Specialist II, and Procurement
Specialist III, in Grades 30, 32, 36, and 40, respectiv�ely; and be it
FINALLY RESOLVED, that the Civil Se rvice Rule s be furth.e r amended
in Section 32 thereof by striking out the class specifications for Buyer I and
Buyer II, and by inserting the attached class specifications for Procurement
Specialist Trainee, Procurement Specialist I, Procurement Specialist II, and
Procurement Specialist III.
Approved:
,
Chairman
Civil Servicel Commission
COUNCILMEN Requested by Department of:
Yeas Nays
F�etcher PER50NNEL OFFICE
Levine [n Favor /
Masanz
Nicosia � ��LV����
scne�nei _ __ Against BY —
Tedesco
Wilson '�o�
SEP 9 v
F rm Approved by ity torney
Adopted by Council: Date
c
Certified P s- by Council 'ecr y BY
sy Z-
App v d by Mavor: Date G` 1" � Approv 1 y y for Sub iss' to Council
By BY
Pugusy� S E P 18 1982
Title of class: `��(,��Q�
'Gr v v
PROCUR�fENT SPECIALIST TR.AII�EE
DESCRIPTION OF j�ORY.
General Statenent of Duties: Performs entry Ievel procure�ent work assist-
ing in the procurement of materials, supplies, services and equipment;
and performs related duties as assigned.
�
Supervision Received: Works under the close technical and administrative
supervision of a higher level purchasing staff inember. `
Supervision Exercised: None.
TYPICAL DTJTIES PERFORI�IID
The listed examples may not include all duties performed by alI positions in
this class.
As a trainee:
Reviews requisitions and develops specifications to permit conpetitive bidding.
Seeks and naintains current knowledge of commo�ities, narket conditions and
sources.
Publicizes proposed procurements.
Publicly opens, records, analyzes and evaluates bids for proper awar�.
Prepares written Request for Bids, Request for Proposals, and Authorizations
to Order for open end contracts.
Solicits potential sources of supply including Set Aside Businesses as
appropriate.
Advises users of market conditions and current and future trends to develop
inventory control and to aid in the drafting of proper specificatior.s.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Aorard Letters.
Meets �vith vendors for mutual discussion of products and procedures.
Acts as liaison between user and supplier to resolve deficienci.es in delivery,
product or services.
KNOt�iLEDGES, SKILLS AND ABILITIES
Some knocsledge and understanding of purchasing statutes, regulations,
policies and procedures.
Some kno�•;ledge of cotmnercial supply sources.
Some kno��ledge of common business, industrial. and trade practices.
Some knowlec?ge of fornal contract procedures.
Some knowledge an3 ability to deal with vendors to ensure adequate and
ti.mely response to purchasing needs.
Ability to co�unicate effectively, both oralZy and in writing.
MINIM[TAi QUALIFICATIONS
CQllege graduation in Business Administration or a related field, or
high school graduation with three years� experience as a Clerk III
or equivalent or t4�o years of purchasing experience equivalent to
Buyer.
PROCURFI`�IENT SPECIALIST TRAINEE
Title of class: ti 0 J�J �
PROCURE�SENT SPECIALIST TRAII�EE
DESCRIPTIO\ OF Tr'OP.K
General Statenent of Duties: Performs entry Ievel procure�ent work assist-
ing in the procurement of r�aterials, supplies, services and equiprsent;
and performs related duties as assigned. i �
Supervision Received: Works under the close technical and ad�inistra�ive
supervision of a higher level purchasing staff �ember. `
Supervision Exercised: None. -
TYPICAL DUTIES PERFORl�fID
The listed exanples may not include all duties performed by aII positions in
this class.
As a trainee: �
Reviews requisitions and develops specifications to permit co�petitive bidding.
Seeks and rnaintains current knowledge of coIIanodities, market conditions and
sources.
Publicizes proposed procurements.
Publicly opens, records, analyzes and evaluates bids far proger award.
Prepares written Request for Bids, Request for Proposals, and Authorizatians
to Order for open end contracts.
Solicits potential sources of supply including Set Aside Businesses as
appropriate.
Advises users of tearket conditions and current and future trends to develop
inventory control and to aid in the drafting of groper specifications.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Award Letters.
Meets cvith vendors for mutual discussion of products and procedures.
Acts as liaison between user and supplier to resolve deficiencies in delivery,
product or services.
KI30L,1LEDGES, SKILLS AI�TD ABILITIES
Some knowledge and understanding of purchasing statutes, regulations,
policies and procedures. -
Some kno��;ledge of commercial supply sources.
Some kno��ledge of common business, industrial and trade practices.
Some knowZec'ge of formal contract procedures.
Some knowledge an3 ability to deal with vendors to ensure adequate and
timely response to purchasing needs.
Ability to com�unicate effectively, both orally and in writing.
rIINIMUM QUALIFICATIONS
College graduation in Business Administration or a related field, or
high school graduation with three years' experience as a Clerk III
or equivalent or two years of purchasing experience equivalent to
Buyer.
PRQCUREMENT SPECIALIST TRAINEE
Title of class: ����� `
PROCURF1�fENT SPECIALIST I
DESCRIPTION OF jr'ORK
General Statement of Duties: Perforris procurement work r.ecessary to
process all requests for purchase of supplies, equipment or �aterials ,
using bid procedures and negotiated procurement methods; and perfor�s ,
related duties as required. �
Supervision Received: tdorks under the general technical and administrative
guidance of a higher level Procurement Specialist.
Supervision Exercised: Provides close technical supervision over clerical
and lower level Purchasing staff as assigned.
TYPICAL DUTIES PERFORL'�fID
The listed examples m.ay not include all duties performed by aII positions in
this class.
P.eviews requisitions and develops specifications to pzr�it cospetitive bidding.
Seeks and maintains current kno�vledge of commodities, market conditior.s and
sources.
Publicizes proposed procurenents.
PubZicly opans, records, analyzes and evaluates bids for proper award.
Evaluates products and the performance capability of the vandors.
Prepares caritten Request for Bids, Requests for Proposals, and Authorizations
to Order for open end contracts.
Solicits potential sources of supply including Set Aside Businesses as
appropriate.
Advises users of market conditions and current and future trends to develog
inventory control and to aid in the drafting of proper specificatior_s.
Initiates Compliance Verification, Purchase Orders, Administrative Qrders,
Requests for Contracts and Award Letters.
P:eets with vendors for mutual discussion of products and procedures.
Acts as liaison between user and supplier to resolve deficiencies in delivery,
product or services.
KI�O�dLEDGES, SKILLS AND ABILITIES
Working knowledge and understanding of purchasing statutes, regulations,
policies and procedures.
taorking kno�aledge of commercial supply sources.
Working knowledge of common business, industrial and trade practices.
�dorking knowledge of formal contract procedures.
Working knowledge and ability to deal wxth vendors to ensure adequate and
ti�ely response to purchasing needs.
Ability to communicate effectively, both orally and in ��rriting.
riIlv�tlM QUALIFICATIONS
One year's experience as a Procurement Specialist Trainee.
PROCUREMENT SPECIALIST I
. , . �'�919'7
Title of class:
PROCUREMENT SPECIALIST I
DESCRIPTION OF jtiORK
Ger.eral Statement of Duties: Perforris procure�ent kork r.ecessar} to
process all requests for purcha.se of supplies, equip�ent or �aterials
using bid procedures and negotiated procurer�ent methods; and performs ,
related duties as required.
Supervision Received: Works under the general technical Gnd ad�inistrative
guidance of a higher level Procurement Specialist.
Supervision Exercised: Provides close technical supervision over clerical
. and lower level Purchasing staff as assigned.
�'PICAL DUTIES PERFORL`iFD
The listed examples may not include all duties perforcied �y al? positior_s in
this class.
P.eviecas requisitions and develops specifications to pzr�it competit?« bidding.
Seeks and maintains current kno�vledge of commodities, mzrket conditians and
sources.
Publicizes proposed procurements.
Publicly opens, records, analyzes and evaluates bids for g�oper a�;ard.
Evaluates products and the performance capability of the vendors.
Prepares caritten Request for Bids, Requests for Proposals, and Authorizations
to Order for open end contracts.
Solicits potential sources of supply including Set Aside Businesses as
appropriate.
Advises users of market conditions and current and future trer.ds to develop
inventory control and to aid in the drafting of proper sgec?fications.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Award Letters.
I�:eets with vendors for mutual discussion of products and procedures.
Acts as liaison between user and supplier to resolve c3eficiencies in delivery,
product or services.
I�TOGdLEDGES, SKILLS AND ABILITIES
Working knowledge and understanding of purchasing statutes, regulations,
policies and pxocedures.
Worlting knowledge of commercial supply sources.
Working knocvledge o£ com�on business, industrial and trade practices.
Working knowledge of formal contract procedures.
Working knowledge and ability to deal with vendors to ensure adequate and
timely response to purchasing needs.
Ability to cominunicate effectively, both orally and in �,rriting.
MThL`f[M QUALIFICATIONS
One year�s experience as a Procurement Specialist Trainee.
PROCUREMENT SPECIALIST I
Title'of class': ��J��1 f
PROCUREriENT SPECIALIST II
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled and responsible work purchas-
ing all materials, supplies, equipment and services, including construction;
prepares or approves all specifications for the purchase of materials,
supplies, equipment and services; obtains bids and places orders in
accordance with existing statutes, ordinances, resolutions, and executive
orders using open, legal and predictable procedures; and performs related
duties as required.
Supervision Received: Works under the general supervision of the unit head
or a higher level Procurement Specialist.
Supervision Exercised: Provides close technical supervision over lower level
Purchasing staff.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class.
Reviews requisitions and develops specifications to permit competitive bidding.
Seeks and maintains up-to-date market knowledge of products and services
available; establishes and solicits potential sources of supply.
Publicizes proposed specifications, rules and regulations.
Publicly opens, records, analyzes and evaluates bids for proper award.
Monitors and evaluates quality of products and service of vendors.
Prepares written Request for Bid, Request for Proposals, Authorizations to
Order, Purchase Orders and Contracts.
Develops criteria for source selection and performance monitoring.
Evaluates performance capabilities of vendor.
Seeks out and encourages participation in Set Aside, Energy Conservation,
Buy Quiet, Life Cycle Cost programs.
Conducts compliance revie�as of vendors to determine conformity with statutes,
set-aside requirements and bid specifications.
Informs, instructs and assists vendors in procedures for Set Aside, Request
for Bids and Request for Proposals.
Advises users of market conditions and current and future trends to develop
alternative applications in the drafting of proper specifications.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Award Letters.
Prepares reports, correspondence, and presentations.
Meets with vendors for mutual discussion of products and services.
Acts as liaison between user and supplier to resolve deficiencies in delivery,
product or services.
Assists in training vendors, users and Purchasing personnel.
KNO�,ILEDGES, SKILLS AND ABILITIES
Working knowledge and understanding of current purchasing statutes, regulations,
policies, procedures and Set Aside program.
Considerable knowledge of commercial supply sources.
Working knowledge of common business, industrial and trade practices.
Working knowledge of formal contract procedures.
(continued on reverse side)
PROCUREMENT SPECIALIST II
(continued)
Considerable knowledge and ability to deal with vendors to ensure adequate
and timely response to purchasing needs.
Ability to communicate effectively, both orally and in writing. '
MINIMUM QUALIFICATIONS ,
Certification as a Professional Public Buyer as established by N.I.G.P.
College Graduation in Business Administration or a related field or high
school graduation with four (4) years' experience in Procurement field.
Title 'of class: '
PROCUREMENT SPECIALIST II ������
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled and responsible work purchas-
ing all materials, supplies, equipment and services, including construction;
prepares or approves all specifications for the purchase of rnaterials,
supplies, equipment and services; obtains bids and places orders in
accordance with existing statutes, ordinances, resolutions, and executive
orders using open, legal and predictable procedures; and performs related
duties as required.
Supervision Received: Works under the general supervision of the unit head
or a higher level Procurement Specialist.
Supervision Exercised: Provides close technical supernision over lawer Ievel
Purchasing staff.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class. �
Reviews requisitions and develops specificatians to permit competitive bidding.
Seeks and maintains up-to-date market knowledge of products and services
available; establishes and solicits potential sources of supgly.
Publicizes proposed specifications, rules and regulations.
Publicly opens, records, analyzes and evaluates bids for proper award.
Monitors and evaluates quality of products and service of vendors.
Prepares written Request for Bid, Request far Proposals, Authorizations to
Order, Purchase Orders and Contracts.
Develops criteria for source selection and performance monitoring.
Evaluates performance capabilities of vendor.
Seeks out and encourages participation in Set Aside, Energy Conservation,
Buy Quiet, Life Cycle Cost programs.
Conducts compliance reviews of vendors to determine conformity with statutes,
set-aside requirements and bid specifications.
Informs, instructs and assists vendors in procedures for Set Aside, Request
for Bids and Request for Proposals.
Advises users of market conditions and current and future trends to develop
alternative applications in the drafting of proper specifications.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Award Letters.
Prepares reports, correspondence, and presentations. _
Meets with vendors for mutual discussion of products and services. �
Acts as liaison between user and supplier to resolve def iciencies in delivery,
product or services.
Assists in training vendors, users and Purchasing personnel.
KNOWLEDGES, SKILLS AND ABILITIES
Working knowledge and understanding of current purchasing statutes, regulations,
policies, procedures and Set Aside program.
Considerable knowledge of commercial supply sources.
Working knowledge of common business, industrial and trade practices.
Working knowledge of formal contract procedures.
(continued on reverse side)
PROCUREMENT SPECIALIST II
(continued)
Considerable knowledge and ability to deal with vendors to ensure adequate
and timely response to purchasing needs.
Ability to communicate effectively, both orally and in writing.
MINIMUM QUALIFICATIONS
Certification as a Professional Public Buyer as established by N.I.G.P.
College Graduation in Business Administration or a related field or high
school graduation with four (4} years' experience in Procurement field.
Title �of class: '
2'�y19�
PROCUREMEPIT SPECIALIST III
DESCRIPTION OF �dORK
General Statement of Duties: Performs highly responsible supervisory work
coordinating, directing, and evaluating all aspects of the reguisitioa
process as well as handling difficult and compZex procurement problens;
and performs related duties as required.
�.
Supervision Received: Works under the general guidance and direction of
the Purchasing Agent. �
Supervision Exercised: Provides technical and administrative supervision
over professional, technical and clerical staff assigned.
. TYPICAL DUTIES PERFORMID
The listed exanples r.iay not include all duties performed by aII positio:�s in
this class.
Perforns specialized technical services in connection with the negotiation,
administration or termination of contracts.
Assists the Administrator in all phases of departmental administration,
including the development of policy and programs.
Performs quasi-legal reviecv of agreements for compliance with Federal, State
and local statutes.
Assists in directing the daily operations of the Purchasing division.
Reviews vendors' payment requests for compliance with specific contract
term.s; approves payment.
Researches, plans, installs and maintains procedures to assure proper and
pror:ipt service to the operating departments.
Trains users in the preparation of requisitions, specifications and ger.eral
acquisition planning.
Discusses plans, programs, objectives and procedure with City, Count�, aad
School departments relative to purchases.
Clarifies and cor,tmunicates pertinent lacas, policy and procedures to Lsers and
vendors.
Assists in conducting staff ineetings, to instruct in policies and procedures.
Assists users and vendors in overcoming obstacles relating to quality, accept-
ance, or use of goods and services.
Ass�gns and supervises the work of Procurement Specialists, Trainees and
assigned clerical workers. -
Recommends and implements changes to improve purchasing function ar.Z
performance.
Negotiates purchases and places orders for high priority or special purchases.
Assists in organizing training programs for Purchasing staff.
KD?O��TI.IDGES, SKILLS AND ABILITIES
Considerable knowledge and understanding of procurement statutes, regulations,
directives and procedures.
Considerable knowledge of business and industry practices and trends.
Considerable knowledge of sources of supply and life cycle costing.
Considerable knowledge of inethods of procurement; Request for Bid, Request
for Proposal and vendor performance.
(continued)
PROCUREMEPIT SPECIALIST III
(Continued)
Ability to negotiate agreement of contract terms kith representatitTes of
business and industry and other institutions.
Ability to select and implement procurement regulations in a cor�plete range
of contractual actions.
Ab ility to analyze current market and price trends and cost factors.
Ability to coordinate this caork with the efforts of several specializations
other than contracting and procurement, i.e. ; engineering, legal, labor,
etc.
Ability to co�r.unicate effectively both orally and in writing.
Ability to exercise sound judgment, courtesq and discretion in aIl contacts.
� Ability to plan, direct and coordinate werk of associate staff nembers.
�1II�IMU�f QUALIFICATIONS
Certification as a Professional Public Buyer as established by N.I.G.P.
and two years' experience as a Procurement Sgecialist II or equivzlent .
Title �f class: ���1��
PROCUREMENT SPECIALIST III
DESCRIPTION OF ti'ORK
General Statement of Duties: Performs highly responsible supervisory work
coordinating, directing, and evaluating all aspects of the requisition
process as well as handling difficult and compleX procurement problens;
and performs related duties as required. �
.
Supervision F�eceived: �dorks under the general guidance and direction of
the Purchasing Agent. '
Supervision Exercised: Provides technical and adtuinistrative supervision
over professional, technical and clerical staff assigned.
TYPICAL DUTIES PERFORMID
The listed exanples may not include all duties perfor�ed by alI positions in
this class.
Performs specialized technical services in connection with the negotiation,
administration or termination of contracts.
Assists the Administrator in all phases of departmental administration,
including the development of policy and programs.
Performs quasi-legal review of agreements for compliance with Federal, State
and local statutes.
Assists in directing the daily operations of the Purchasing division.
Reviews vendorst payment requests for compliance with specific contract
terms; approves payment.
Researches, plans, installs and maintains procedures to assure proper and
prompt service to the operating departments.
Trains users in the preparation of requisitions, sgecifications and general
acquisition planning.
Discusses plans, programs, objectives and procedure with City, County, and
School departments relative to purchases.
Clarifies and corununicates pertinent laws, policy and procedures to users and
vendors.
AssisCs in conducting staff ineetings, to instruct in policies and procedures.
Assists users and vendors in overcoming obstacles relating to quality, accept-
ance, or use of goods and services.
Assigns and supervises the work of Procurement Specialists, Trainees and
assigned clerical workers. -
Recommends and implements changes to improve purchasing function and
performance.
Negotiates purchases and places orders for high priority or special purchases.
Assists in organizing training programs for Purchasing staff.
K,.'�Ot3LIDGES, SKILLS AND ABILITIES
Considerable knowledge and understanding of procurement statutes, regulations,
directives and procedures.
Gonsiderable knowledge of business and industry practices and trends.
Considerable knowledge of sources of supply and life cycle costing.
Considerable knowledge of inethods of procurement; Request for Bid, Request
for Progosal and vendor performance.
(continued)
PROCUR�.TZENT SPECIALIST III
(Continued)
Ability to r.egotiate agreement of contract terms with representatives of
business and industry and other institutions.
Ability to select and inple�ent procure,�.ent regulations in a co�aplete range
of contractual actions.
Ability to analyze current market and price trends and cost factors. .
Ability to coordinate this �vork with the efforts of several specializations
other than contracting and procure�,ent, i.e. ; engineering, legal, labor,
etc.
Ability to co:nmunicate effectively both orally and in writing.
Ability to exercise sound judg�er.t, co4rtes} and discretion in all contacts.
Ability to plan, direct and coordinate wcrk of associate staff inembers.
�iINIMUM QUALIFICATIOI�S
Certification as a Professional Public Buyer as established by N.I.G.P.
and t�oo years' experier.ce as a Procure,ent Specialist II or equivale�t.
wH17E - GTV CLERK COUfICII �O 91�� �
PiNK - FIN`pN,E � ' (� I TY O�' SA I 1�'T PA U L
CANARV �- DEPARTMENT
BLUE - MAYOR File NO.
C I T Y C L E R K COZl�ZCZG R eSOGZl�ZO�Z
Presented By
Referred To Committee: Date
Out of Committee By Date
An admini strative Re solution e stabli shing the Procurement
Specialist series of titles in the Civil Service Rutes.
RESOLVED, that the Civil Se rvice Rule s be amended in Se ction 3.B
the re of by striking out the title s of Buye r I and Buye r II from Grade s 32
and 36, respectively; and be it
FURTHER RESOLVED, that the Civil Service Rules be furtlzer amended
in Section 3. B thereof by inserting the titles of Procuremen�E Specialist Trainee,
Procurexnent Specialist I, Procurement Specialist II, and Procurement
Speciali st III, in Grade s 30, 32, 36, and 40, re spectively; and be it
FINALLY RESOLVED, that the Civil Service Rules be further amended
in Section 32 thereof by striking out the class specifications for Buyer I and
Buyer II, and by inserting the attached class specifications for Procurement
Specialist Trainee, Procurement Specialist I, Procurement Specialist II, and
Procurement Specialist III.
Approved:
Chairman
Civil 5ervice Commission
COUNCIL:�1EN Requested by Department of:
Yeas Nays
Fletcher PER50NNEL OFFICE
�evtne In Favor
Masanz
Nicosia
scheibet _ __ Against BY
Tedesco
Wilson
Form Approved by City Attorney
Adopted by� Council: Date
Certified Yassed by Council Secretary BY
By�
Appro��ed by 11avor. Date Approved by Mayor for Submission to Council
By _ By —
. . � � ��91y�
Title of class:
PROCUR�IENT SPECIALIST TRAINEE
DESCRIPTIO\ OF LdORY.
General Statenent of Duties: Performs entry Ievel procure�ent work assist—
ing in the procurement of materials, supplies, services and equipment;
and performs related duties as assigned. �,
,
Supervisioz Received: Works under the close technical and adninistrat�ive
supervision of a higher level purchasing staff �ember. `
Supervision Exercised: None.
TYPICAL DUTIES PERFORI�IED
The listed exa�ples may not include all �uties perforr�ed by alI positions in
this class.
As a trainee:
Reviews requisitions and develops specifications to permit co�petitive bidding.
Seeks and rsaintains current knowledge of commodities, market conditions and
sources.
Publicizes proposed procurements.
Publicly opens, records, analyzes and evaluates bids for proger award.
Prepares +rritten Request for Bids, Request for Proposals, and Authorizations
to Order for open end contracts.
Solicits potential sources of supply including Set Aside Businesses as
appropriate.
Advises users of market conditions and current and future trends to develop
inventor}• cantrol and to aid in the drafting of proper specificatior.s.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Award Letters.
Meets �vith vendors for rutual discussion of products and procedures.
Acts as liaison between user and supplier to resolve deficiencies in delivery,
product or services.
KN;OtdLEDGES, SKILLS ArTD ABILITIES
Some knor.ledge and understanding of purchasing statutes, regulations,
policies and procedures.
Some kno��;ledge of co�ercial supply sources.
So�ee kno�cledge of corrmon business, industrial and trade practices.
Some knowlec?ge of fornal contract procedures.
Sor�e knowledge an3 ability to deal with vendors to ensure adequate and
timely response to purchasing needs.
Ability to communicate effectively, both orally and in writing.
r1INIMITri QUALIFICATZONS
College graduation in Business Administration or a related field, or
high school graduation w�ith three years' experience as a Clerk III
or equivalent or two years of purchasing experience equivalent to
Buyer.
PROCURII�IENT SPECIALIST TRAINEE
_ �'�91�'7
Title of class:
PROCUREMENT SPECIALIST I
DESCRIPTI0�1 OF j�ORK
General Statement of Duties: Perforr�s procurement work necessary to
process all requests for purchass of supplies, equipment or �aterials
using bid procedures and negotiated procurement methads; and performs ,
related duties as required.
Supervision Received: Works under the general technical and administrative
guidance of a higher level Procurement Specialist.
Supervision Exercised: Provides close technical supervision over clerical
. and lower level Purchasing staff as assigned.
TYPICAL DIITIES PERFOR�'�fED
The listed exa�-nples may not include all duties performed by all positions in
this class.
P.evie*.as requisitions and develops specifications to per�it competitire bidding.
Seeks and naintains current knowledge of commodities, market conditions and
sources.
Publicizes proposed procurements.
Publicly opens, records, analyzes and evaluates bids for proper a�yard.
Evaluates products and the performance capability of the vendors.
Prepares �;ritten Request for Bids, Requests for Proposals, and Authorizations
to Order for open end contracts.
Solicits potential sources of supply including Set Aside Businesses as
appropriate.
Advises users of m.arket conditions and current and future trends to develop
inven�ory control and to aid in the drafting of proper specifications.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Award Letters.
I�"eets with vendors for mutual discussion of products and procedures.
Acts as liaison between user and supplier to resolve deficiencies in deliver5,
product or services.
I�OtdLEDGES, SkILLS A�,'D ABILITIES
Working knowledge and understanding of purchasing statutes, regulations,
policies and procedures.
�•�orking knowledge of commerciaZ supply sources.
Working kno�aledge of common business, industrial and trade practices.
Working knowledge of formal contract procedures.
Working knowledge and ability to deal with vendors to ensure adequate aud
tinely response to purchasing needs.
Ability to communicate effectively, both orally and in writing.
MINL`i[M QUALIFICATIONS
ane year's experience as a Procurenent Specialist Trainee.
PROCURIIy1ENT SPECIALIST I
' Ti�le of class: l��.r B J1J�
PROCUREMENT SPECIALIST II
DESCRIPTION OF WORK
General Statement of Duties: Performs skilled and responsible work purchas-
ing al1 materials, supplies, equipment and services, including construction;
prepares or approves all specifications for the purchase of materials,
supplies, equipment and services; obtains bids and places orders in '
' accordance with existing statutes, ordinances, resolutions, and executive
orders using open, legal and predictable procedures; and performs related
duties as required.
Supervision Received: Works under the general supervision of the unit head
or a higher level Procurement Specialist.
Supervision Exercised: Provides close technical supervision over lower level
Purchasing staff.
TYPICAL DUTIES PERFORMED
The listed examples may not include all duties performed by all positions in
this class. �
Reviews requisitions and develops specifications to permit competitive bidding.
Seeks and maintains up-to-date Market knowledge of products and services
available; establishes and solicits potential sources of supply.
Publicizes proposed specifications, rules and regulations.
Publicly opens, records, analyzes and evaluates bids for proper award.
Monitors and evaluates quality of products and service of vendors.
Prepares written Request for Bid, Request for Proposals, Authorizations to
Order, Purchase Orders and Contracts.
Develops criteria for source selection and performance monitoring.
Evaluates performance capabilities of vendor.
Seeks out and encourages participation in Set Aside, Energy Conservation,
Buy Quiet, Life Cycle Cost programs.
Conducts compliance reviews of vendors to determine conformity with statutes,
set-aside requirements and bid specifications.
Informs, instructs and assists vendors in procedures for Set Aside, Request
for Bids and Request for Proposals.
Advises users of market conditions and current and future trends to develop
alternative applications in the drafting of proper specifications.
Initiates Compliance Verification, Purchase Orders, Administrative Orders,
Requests for Contracts and Award Letters.
Prepares reports, correspondence, and presentations.
Meets with vendors for mutual discussion of products and services.
Acts as liaison between user and supplier to resolve deficiencies in delivery,
product or services.
Assists in training vendors, users and Purchasing personnel.
KNOWLEDGES, SI`ILLS AND ABILITIES
Working knowledge and understanding of current purchasing statutes, regulations,
policies, procedures and Set Aside program.
Considerable knowledge of coaunercial supply sources.
Working knowledge of common business, industrial and trade practices.
Working knowledge of formal contract procedures.
(continued on reverse side)
PROCUREMENT SPECIALIST II
(continued)
Considerable knowledge and ability to deal with vendors to ensure adequate
and timely response to purchasing needs.
Ability to communicate effectively, both orally an.d in writing.
MINIMUM QUALIFICATIONS
Certification as a Professional Public Buyer as established by N.I.G.P.
College Graduation in Business Administration ar a related field or high
school graduation with four (4) years' experience in Procurement field.
� �,"�91y�
< Title of class: ' �
PROCUREMEtdT SPECIALIST III
DESCRIPTION OF I�'ORK
General Statement of Duties: Performs highly responsible supervisory work
coordinating, directing, and evaluating all aspects of the rec}uisition
process as well as handling difficult and complea procurement probler.s;
and perforr,�_s related duties as required. �
Supervision Received: Works under the general guidance and direction of
the Purchasing Agent. �
Supervision Exercised: Provides technical and administrative supervision
over professional, technical and clerical staff assigned.
TYPICAL DUTIES PERFORMID
The listed exanples �ay not include all duties perfor�ed by aII positions in
this class.
Perforss specialized technical services in connection with the negotiation,
administration or termination of contracts.
Assists the Administrator in all phases of departmental administration,
including the development of policy and programs.
Performs quasi-legal review of agreements for compliance with Federal, State
and local statutes.
Assists in directing the daily operations of the Purchasing division.
Reviews vendors' payment requests for compliance with specific contract
terms; approves payment.
Researches, plans, installs and maintains procedures to assure proper and
pror�pt service to the operating departments.
Trains users in the preparation of requisitions, specifications and general
. acquisition planning.
Aiscusses plans, programs, objectives and procedure caith City, County, and
School departments relative to purchases.
Clari£ies and co�municates pertinent lacas, policy and procedures to users ar.d
vendors.
Assists in conducting staff ineetings, to instruct in policies and procedures.
Assists users and vendors in overcoming obstacles relating to quaZity, accept-
ance, or use of goods and services.
Assigns and supervises the work of Procuxernent Specialists, Trainees and
assigned clerical workers.
Recomraends and implements changes to improve purchasing function ar_d
performance.
I3egotiates purchases and places orders for high priority or special purchases.
Assists in organizing training programs for Purchasing staff.
Kr?O�dI.IDGES, SKILLS AND ABILITIES
Considerable kno�oledge and understanding of procurement statutes, regulations,
directives and procedures.
Considerable knor,rledge of business and industry practices and trends.
Considerable knowledge of sources of supply and life cycle costing.
Considerable knowledge of inethods of procurement; Request for Bid, Pequest
f or Proposal and vendor performance.
(continued)
_ _ _ _
�
PROCURF��IENT SPECIALIST III
(Continued)
Ability to negotiate agreement of contract terms with representatives of
business and industry and other institutions.
Ability to select and implement procure�ent regulations in a complete range
of contractual actions.
Ability to analyze current �.rket and price trends and cost factors. ,
Ability to coordinate this �oork with the efforts of several specia2izations
other than contracting and procurement, i.e. ; engineerir.g, legal, labor,
etc.
Ability to com�unicate effectively both orally and in writing.
Ability to e�cercise sound judgment, courtes} and discretion in ail contacts.
Ability to p1an, direct and coordinate wcrk of associate staff ine�►bers.
�iINIMUI�i QUALIFICATIONS
Certification as a Professional Public Buyer as established by N.I.G.P.
and two years' experience as a Procurement Specialist II or ecuivalent.
� . C:ITY OF SAYNT P�.UL ��y1g�
������� OFFICE OF TS� CITY COIINCIL
_ ;�-��.���
t -.- D o t e : August 26, 1982
:
'�
� COMMtTT � E RE PORT
TO = Sq�nf Paut City Councit .
F R O M : C a m m ir r�e e O h Finance, 1Kanagement F, Personne 1
C H A I R Jim Scheibel
2. Resolution amend�ng the Civil Service Rules regarding xea.� , Personnel llepL'.)
3. Resolution authoxizing City officials to execute an Agreement taith tlie U of 1•J -
Hospitals for the physician services in the Southeast Asian Clinic a�id ASodel
' Cities Health Program. (Commeinity Services Dept. �
. 4. Fesolution amending the 1982 Special Services Budget (Comrnu ' � ervices De t.) .
� �
�5. Resolution establishing several titles and class speci�icatio�is in t]ie Clerical I
Group� (Procurement) as well as abolishing the titles of: Bu cr I aiid Bu��er IT of t�,e
Civil Service Rules. (Personrrel Dept.) -
6_ Resolution authorizing the submission of an applicatian am�ndment to the Ecanomic
Development Administration for the continuatzon of a Plannii�g Ass' �, Ca-ant (1'L•U) .
. '�°� ` � u�'
7. Resolution establishing the �Cit7.e of Painte GeneraZ Foreman of tlie Civil Servicc�
Rules (Personnel Dept.) �� �
S. Resolution establ�shing the xate of pay for the netia ti.tle of Painter, Gen�xal
Foreman {Personnel Dept. ,:. � -
9. Resolution approving the issuance of a �ax exempt mortga.�e note to finaitce Gonstr.uct:ion
of an addition to the 'Itirin City Concrete Pz-oducts P�ant at 1351 Trout 13rook Cixcle �
(Port Authority)_ � ...� x4 '
�0. Resolution approvi.ng the securities plec3�ed by Summit ratl.. Bank to protect funds �chile
held in said bank. (Finance F 1�1gmt. Services Dept.) - ,
11. Resolution increasing the 1982 Budget for the Public Health - Community Seryices
(this will alloti,r the transfez- of �monies bet►reen various Community fIealth Services
accounts. There will be no increase in the amount of monies paid out.1 (Community
Service$) .
12. Resolutiion increasing the I982 budget for the Publi�c f[ealth Center -- I-lealth Recorcls
to enable the Health Center - Health Records Program's entii•e budget to t�e enterect
on the computer. (Community Services) °�O�
CITY HALL SEVHNTH FLOOR SAINT PAU4 MINNESOTA 55102
�»
Jr Jua.y 1 g, 198���1�.1�
ROUTING Ay� EXPLANATIOFJ SHEET .�
-i k (CREEN SNEcT) / I
. . �a
For sdministrati�e Orders, Resolutions. 4rdinances and agreements
ROUTING ORDER - ROUTE BY ASSI�NED UN MEER:
DIRECTOR OF MANAGEMENT
1 MAYOR
DE�ARTMENT DIRECTOR DIRECTOR, FINANCE 8 MGT. SERYICES
,
CITY ATi'QRNEY 2 CITY CLERK t�r �-y
BUDGET DIRECTOR ��C�1v�1�
. � AU� 5 " '�
ACTIQN REOLESTE� �CLI P,�j„�,QCATIONS FOR MAYORAL S IGNAT�RE�: MAYORS OFF��E'
tiHAT WL I B A NiFy�n BY TpKING ACTtON ON THE AT7AG4E� MATFRIALS �PLRP�SE AND RATt�NAt�,),�._;
This Resalution establishes the titles and clasa specifications for Procurer�ent Speci,alist
Trainee, Procuremeat'Special.ist:I, Procuremeat Specialast TI, and Procurem�en� S�eci.al�.+�tSII,
in GradeB 3fl, 32�, 3b and 40, respecti;ve.ly, of Section 3.B ��lerical Group) and ttie clasa
sgecifications for these ti.tles in Section 32'of tZse Civil Service Rules. l� also ab.olishe� the'
ti.tles of Buyer I and Buy�r II in G,rades 32 a.nd 36, respect3.ve3.y, of Sectian 3.33 (Cl�rical Cr��:)
' and the claes specificatians for these titles in Secl;i.on 32 of the Civil 5ervice Rules. The bi�-
weekly salary ran�es fox these grades are shown below:
Gra 30 n. - - �---- - t-- --- ^-- - - - -
A B G D E 5-yr. 14,yr. 15-y�. 20-yr.., 25�yr.
670.46 ?00.29 732. 09 768. 57 803. 69 840.$1 864. O1 $8$. 53 fl.98.03 9�7.53 ' ,
$17,503 annually • $23,687 . °
�rade 32 .
'�� ?41. 3? 774.52 810, 98 $�8. ?? 888.53 914. 39 '9�4�.24 9'49.-74 959• 24 -
$18,468 annual.lq • $25, 03`6
Grade 36
�,'Tlf-827. 56 864. 68 �906.44 950. 19 993• 9� 1023. 10 1a5�.26 lOb1. 76 IQ71.26'
$20,613 annual�.y $27, 96�
Gra 40
ACHMENTS �LIST ALL ATTACHMENtS)�
884. 56 925. 66 968. 09 1013. 15 1062. 21 1113.91 1144.41� 1177.54 118?.t�4 1196.54
$23, 087 1. R.�soiv.ti.on $31,.230
2, Copy for City Clerk
Fi�ancial Impact: The ultimate re sult will be an aPProxi�aate 1296 P�Y.ia�xea:�e �or five
employees whose current salaries are between $23, 84� a�l $27,4�3. 'I'�e e�p7.ayee�
r8ceive immediate i.ncrease$ which calculated, i.r� 1982 salarq te�rms, a��i. c�$t,:��5, 140
annually. Two t�thsr e�nnployees must take #aests prior to rer.eivi.�g fi�iei� i��r��ses. If
. t�iey pas s, aaof;he r $3,0Q� annuaIly, in i 982 salary te rrn�, wi}1 be a�.
;V• • ri,2�.s2 :e�•cur �tzcese.i.�.y a�,t a.Ct�zc�unne►c.t�c� �:i2 �c c:_-u�g au��pattuu} aumen,Ls '
Ue;�tbner:t : Gi.tu Attetuey:
1. Cc�;tci.i. Kesct:wf.cii Re�u,i,.�.td? yES 'VC t. Reac.�u.�,i.ca? YES k0
Z I:kw..:�.c2 Re�::i,.�d:' Y�S .VC : Lwuts.�:ce Su��i.c-i.e►tt? yES NO
3. I.:�u-.�.,tct �i.�.,z;.%a�d:" YES \C '
� Revision G1Ni:d/8/82 `
^