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278490 WHITE� - CITY CLERK PINK - RINANCE I ` CANARY - DEPARTMENT G I T Y O F S A I N T l,A U L COUflC1I rt��o BLUE - MAYOR File N 0. ouncil Resolution Presented By Referred To Committee: Date Out of Committee By � Date WHEREAS, The City of Saint Paul has received a federal grant for the purpose of researching the feasibility of locating a resource recovery facility for the incineration of solid waste in or near the City; and WHEREAS, Ramsey County and Washington County have expressed an interest in working with the City in determining the feasibility of such a facility and determining a location for it; and WHEREAS, It is now proposed that an administration committee be established by the City and counties for the purpose of pre- senting recommendations as to the feasibility of such a facility, the funding thereof by issuance of revenue bonds, locating the facility in a suitable site and obtaining proposals from possible vendors; and WHEREAS, A proposed Joint Powers Agreement has been presented to the City and counties for this purpase, which agreer�ent has received the reco�nmendation of the Mayor requesting approval thereof by the City Council; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does hereby approve the Joint Powers Agreement between the City, Ramsey County, and Washington County, a copy of which is attached hereto, and the proper City officers are hereby authorized to eXecute it on behal� of the City of Saint Paul . COU[VCILME[�t Requestgd by Department of: Yeas Nays Hunt Levine � [n Favor �`'�`�^a _ n A Maddox C`�� ff McMahon B 'vK„ �.. snowaiter - __ Against Y — � Tedeu;o �Ison MAR 2 5 1�2. Form APpro� b ity At rney Adopted by Council: Date — Certifi assed y Co il E:�cretary BY B I�L��..l�C�!�� . ' ' �'� 2 9 ��82 Appr by ayor for.Su R►i sion'to Council App d by ;Nayor. Date BY - - — BY '' 19�2 � ��' `. ;iy� AF� � - � . ,�Y'OL. •.. . • EXPLANATION OF ADMINISTRATIVE ORDERS �I�ev. : 4/30/81 �;j RESOLUTIONS AND ORDINAI�CES � ..:. DATE: 1�larch 8, 1982 , RECI�IVED T0: Maqor George Latimer MAR 1 51982 FROM: Donald E. Nygaard MAYORS OFF�CE �; Waste-to-Energy Pro�ect Joint Ad�inistrative Agreement ACTION REQUESTED: l, Approval o# CitY Council Resolution (should be sent to Fix►ance Cc�n�e►ittee) 2. Signatures o� Peter Aa�es and Mayor on Agr�ea�eut PURPOSE AND RATIONALE FOR THIS ACTION: T e attac tp unc reao ut on authorizes the Citq to beca�a�e party to the �oint ad�inistrative agrement alreadp signed by Ransey and Washington Countq Boards. The � agreement establishes an Administrative Comnittee (ltick Pezaon atnd Joanne Englund City representatives) repreaenting the thre� governments, vhose task is to aake reco�endations on �acility aiting, financing, and ownership/operation to the elected bodtes of the three governaenta. FINANCIAL Il�IPACT: $ 30,000 City (previouslq allacated -- 1982 budget) � 30,000 Raesey Countp (authorized 9/81) $ 30,000 Washington Countq (suthorized 12/81) 190 000 U.S. Eavironmental Protection Agency $ 280,000 Phase III A ATTACHI�IENTS: 1. Citp Council Resolutian dated 7/24/81 authoriztng $30,000 2. Ramseq Board Resolution dated 9/21/'81 authorizing $30,000 3. Citp Conncil Resolution !`or approval 4. Joint Adainistratiae Agzeement for approval (2 copies) dll .��°. :�� ?Q .r' , __ •„��«: .dAMGE , Council � , ��.I� ,�AYOR MENT G I TY O F SA I NT ��A U L 'File �9• tc . .�9• . : ��,��- � .�Coz�ncil Resolution� . r. Rw �^ � 9�.� - ' � � / � cKS ,fs � I , .•'% � -- ented f3y ' �';�`'.;1.!`/••, RGP J�E � RHR F� DJO JFK Referred To Committee: Date �µ , «�rn Out of Committee By � Date `�� VtiEREAS. thc City of Satnt Parui has appt�ed for and reoalve ro� the UnI[ed Statns Envtroc��+es�tal P�oteetion Ageney (EP� oertain qrae�t funds for Phase f �d Phase it of tha Solid Waste to Ene�qy itecov�ary P�oject; a�d � VNER£I15, Ph�rse 1 hss bean cc�opleted and hss identi fied 91 patarttisi �earicats fa Ssint Paul. and Phasa �f h:s ideatlfted one ioajo� er�e�gy ma�cat, �aaely 3!i Maple�+ood, and wi 11 be ooa�leted oc�c� a fact !i ty site is sacar+ed; an d - irtiER£AS, S�int Paal has rnoefved $210�000 lre Fed��ai funQs fo� P�ase: 1 and i t ot the .Saild Vaste to Eoe�gy Rscovery Project and E�as eonLt^IbeRed $64,OOQ in ioeat eoatehing fdnds throc�gh p�ior P�sblie Wo�fes Ada�iai.strativ�e budgcts; and , . '.1tiER£/LS, an additionai Si90,000 is alloceted by thc EP/t to Sai�t.,Paui fo� Phasa l I 1 ae�d wi I1 be eon+rat tted to Satcit P:u1 vnee Lhe toeal astd?'��' funding is sacared. act�at expenditnre of said asatdi{ng funds witl not be reQui Kd �ti l Ftsca� Yc:� 1982; and 4tf�EREAS. R�sey County wlli ooc�tribute a e►(aiawa of 530.0(30 and �ashiagtca Cou�ty 5��000 to the 1oca1 �atct� fundin4 as pert of tfia plenncd r� ..�t•1...� ..s •{... � j�-` .- j-t... t.Ji`.a+iw.�� 6�ivr�j .-��iw Liia�6iiiia va � .�..�� .v. v� �•�r. •v �► �v � v��V �►� ♦ It . R�S�LYED, that thc Counci 1 of the Ct ty of Salnt Paut eoes he�by provide, as part of the Ci ty's Pub1 i c �orks gene��t fand b�lgat for f982. a rainianre s�era of $30,OQ0 to be euad soleiy as 1oe.�1 oatc�ln4 futds fo� Phase t f 1 of the EPA 1Jaste to E�.argy 6�ant, end that the P�blle �orics Depart�ennt I s bereby authoci zed to meice nbt i oe of thi s eoRm�te�ant to the tk�iCeQ Statcs Eavi�onme�tal Protedion A4ency. FURTHER RESOLYED. that this resalution is approved sub�ect to the approvat 6y a11 other tnvolved governm�atal ageacies. I COUNCILMEN RequestFd by Department of: j eas Nay�s � H�^t P��f 1 c Vorics - � �� [n Favor � nnaddoX � / � % .. ,i %..! r C; ' � McMahon _�_ A ainst BY f � ` ` �.1.� ` i :' . ( l l �'°"��t e f g Oaaa1C E. Ny arA, b i recto� j Tedesco � wlson ✓ JUL 2 1 1981 Form Approved by Cit�y`�AttoFney ' duptcd by Council: Date � .1...•� � :rtilicd Passcd by Council Sec�etary BY - ` � ' i ;,t . • , ;�'R�P�iut�/dit � �� - �i .: . .�,� =-�. . :�- :� I JUL 2 4 � Approved by Mayor [or Submi�sion to Council } pprovcd by \lavor: Date QB� • i � ' �)' --- Qy � �" `. /:,i ��;� � ! .��.'�;�. :.. . �� <. . _ : � .� ��o �,e�o��t �. �n .� Boa rd uf . ' I ��amse Co unf �o�rnlssrorz ers ' � � � �resent�d E3y_ Commissioner Schaber Odte September 21 , 1981 N0. 81-762 4t�ention: 3udget & Accounting; R. Cink, Public Health; ?•11IEZEAS, The I•linnesota Wsste �fana�ement Act of 1980 caas enacted to assure adequate solid waste disposal capacity in the metropolitan area through thc year 2GQU; �nd :iiLREAS, Co�,�nty T.andfill Abatement YroPosals must be prepared by April 1, 1932 a:-.-i Tust �ddress c:aste redtiction, waste separ�tion, �.aste processing and :-e- source recovery to be i:ndertaken by t��e County, cities, and -toi,�ns w�thin the County; i1ow, T!-:erefore L'e It I:':�;;'.`:�:;D, Tn��;: th�� f�r:rd of Ramsey Coui?t�� Commissioners herebv apprnves cn�� Ramsev County Cuunt�• 4bat�_•ment Proposal work plan and authorizes the issiian..� �f a Reeu..st for Prop:�sals ;:or a Technical ConGiilt�nt; and Be It Further ., �LSOL4ED, That tl�e fioarcl of Ramsey County Commissioners hereby approves a �ranL :.r�reem�nt �etween Ka:nsey i,ouncy and cne i•iecropoii�an Couucii wnereoy �ii� ; �;etr��:�iitan Coancil shall pay to Ramsey County a total grant ac,ard of $74,273 I to carry eut the wo:k specified in the agreement; and Be It Furtlter �ESOLVED, Tt�at the Board of Ramsey County Commissioners hereby directs the '� E:{ecutiv� Director to r�a�;` the foll.owing adjustment in the 1981 budget to fur.d 'i the above �-oposals: .� 'I From: 400 43108 060302 Solid Waste Planning $36,660 i To: 400 43108 020504 Newsletter $ 2,100 � �2E}lfl2 Consultiag Service 30,000 021�07 Other travel 2,OOo k 02U301 Auto Allowance 9bi1 `' (1205Q1 Pr.inting Spp 02�202 Po;r�ge 3C0 (1212?G Cui�rn i t t�e compen sa t ion 800 $3G,660 Ir_crea�� Estimated Revenu� G2�) 20131 320309 iletro Council $74,273 ; I:�cr�_��e A�nro�riations I 'r."'0 20131 U10200 Sa.Lary Tenporary $18,873 ; 020102 Consulting Service SS,000 ' 020402 Advertising 400 �i $74,273 il I! �I � (continue�) ' , �. _. - , n.-�T�� n!-- =•--- - L'-• �esolutio� � '��9�_ _ i Board of , ��am se �o un f �ommissron ers � � P1'E'Sented By_ CommiG ion Schaber Date September 21, 1981 N0. 81-762 Att�ntio�: . � - 2 - AND BE IT FURTHER RESOLVED, That the three (3) page Request for Proposals, the six (6) page work plan, and the three (3) page Grant Agreement are made a part hereof by reference and are on tile in the Office of the Board of Ramsey County � Commissioners; and Be It Further �, RESOLVED, That the proper Count}• Officials are authorized to e�:ecute the Grant Agreement (contract) on behalf of Ramsey Cour►ty. _ � 1 i !; , � I � � : .� / `� � '� �- � =%i%� � --- P'':��;T J. OP,TH, Clt,,^..iJcr,°a�t B� •�.._l!�.� �y, - //�<',",/,��:.�,/�� T��('V�(�vnh _ /'�n�e.wfu R.-.nr. I- ' AGREEP�iENT � � (j • • � ��V`��U � FOR THE JOINT ADi�iINISTRATION QF PHASE IIIA OF THE ST. PAUL/RAD:SEY COUNTY WAST� TO ENERGY PROJECT This agreement is made and entered into this 2nd day of Februarv . 1982, by and between the City of Saint Paul ("City") , the County of Ramsey ("Ramsey") , and the County of Washington ("Washington") , pursuant to Minnesota Statutes §471.59. WHEREAS, City has received a Federal Environmental Protection Agency grant (EPA) for the purpose of researching the feasibility of locating a resource recovery facility for the incineration of solid waste in or near the City, and WHEREAS, City has, with the assistance of Ramsey, completed Phases I and II of the EPA grant, resulting in identification of the 3bI Center in N:aplewood, Ninnesota, as the leading potential market for resource recovery in the subject area, and WHEREAS, Ramsey and Washington have an interest in participating in the resource recovery project because: a. Ramsey and Washington have responsibilities to site landfills and find alternatives to landfill disposal pursuant to the Minnesota Waste P�ianagement Act of 1980 , as amended b. The potential size of a facility to supply the 3DI Center steam market could require waste from both Ramsey and Washington; and c. The technically feasible site area, which is a tnree-mile radius around 3M Center, includes land in both Ramsey and Washington; and ... , d. Ramsey and Washington, pursuant to the . State Waste Nanagement Act, have broad authority to implement waste management projects, including locaL zoning overriding ordinances, issuance of solid waste management revenue, bonds, passage of waste control measures and others, and WHEREAS , Phase IIIa of the EPA grant is now ready to begin, and - WHEREAS, funds for Phase IIIa have already been provided by $190 ,000. 00 in federal grant money, plus $90 ,000. 00 appropriated at the rate of $30 ,000.00 each by the City, Ramsey and Washington. NOW, THEREFORE, in consideration of the mutual promises and benefits that each party shall derive herefrom, the City, Ramsey and Washington hereby enter into this agreement for joint administration of Phase IIIa of the resource recovery project: (1) For the purposes of coordinating the implementation of this project and this agreement, an Administrative Committee is hereby created to consist of two members each from the City, Ramsey and Washington. The members shall be the City Manager of the Solid Waste and Energy Division, the Program Coordinator for the City Public Works Department, the Ramsey County Executive Assistant for Planning and Development, t�sanager of Environmental Health Division of Ramsey County Public Health Department, Washington County Deputy Administrator, and Washington County Planning Director. The Administrative Committee shall have the responsibility of reviewing and directing all necessary joint actions provided that any action which, if it were taken by one -2- ' � : . , of the parties separately, would require the approval. of each separate board or council, shall continue to be acted upon through the normal processes and approval of each separate board or council. The Administrative Committee shall meet on an as needed basis. (2) For the purposes of coordinating the Administrative Committee and administering the EPA grant, the parties hereby designate as Project Manager the City Manager of the Solid Waste and Energy Division. For this project, the Project Aianager shall be under the direction of the Administrative Committee, of which he is a member, and not so�ely under the direction of the City. (3) As needed, the Attorney for each party, Henningson, Durham and Richardson, Inc. (the consultant hired by the City pursuant to the EPA grant) , an independent financial advisor and _ a citizen participation consultant to be hired by the City in cooperation with Ramsey� and Washington, representatives from the 3N Company and other City, Ramsey and Washington personnel shall serve as staff or advisors to the Administrative Committee. . (4) The Administrative Committee shall first establish a proposed process through which to select potential sites for the resource recovery plant. (5) The proposed site selection process shall be presented to the Board or Council for each party for its information only. (6) Upon submission of the site selection process for information of all three governing bodies, the Ac�ninistrative Committee shall proceed to select an optimum proposed site for -3- L .. . . . ...__ . _' - __..'__"'.._ ' i • the plant, along with two or more alternative sites. ' If necessary from a technical standpoint, the Committee shall also establish optimum proposed sites for transfer stations or other related facilities. (7) In addition to site recommendations, the Administrative Committee shall make recommendations as to the following matters : (a) the best financing mechanism for the resource recovery plant (b) which party should be the project ' sponsor (c) the optimum method of waste delivery to the plant (d) whether an independent legal advisor should be retained for the project (8) In addition to the recommendations noted in paragraphs (6) and (7) above , the Administrative Committee shall prepare the - following: (a) an informational report as to the status of preliminary Environment Impact Statement Procedures for the resource recovery plant. (b) a proposed P,equest for Proposals to be sent to potential vendors . (9) The recommendations and reports noted in paragraphs (6) , (7) and (8) herein shall be compiled into one presentation to be made by the Administrative Committee to each Board or Council for approval of each Board or Council and authorization to proceed with the Request for Proposals. In the event that the Administrative Corac►ittee deems it necessary, however, to bring one or more of these reports or recommendations before each Board or Council as -4- , - '- --- --- � . . � separate agenda item, the Administrative Committee may do so. (10) Lpon receipt of the proposals , the Administrative Committee shall evaluate them and prepare a report with recommendations for hiring a vendor, which report shall be presented to each Board or Council for approval. At that time, the Administrative Committee shall also present a proposed joint powers agreement for administration of the next phase of the project. (11) Nothing in this agreement shall be deemed to obligate the City, Ramsey or Washington to payment of funds in addition to the $30,000.00 already appropriated by each, absent a separate resolution authorizing the appropriation of additional funds. (12) This agreement shall determine the relationship between the parties until completion of Phase IIIa of the project, which is defined as completion of the recommendations and reports - required in paragraphs (5) , (6) , (7) , (8) , (9) and (10) herein. At that time the parties recognize that a renegotiation of this agreement shall be necessary to reflect an increased role for the party which will sponsor and finance the project. IN WITNESS WHEREOF, the parties have caused this agreement to be executed as of the date first above written. Approved as to Form: CITY OF SAINT PAUL C � ' _ I �.`�� a C � �s� stant �3 tt ey fiiayor ``" � Director, Departm of P ic Works �,�eic�-� 11.:�o s- 1 c3� �o��'d �� .�.�y3zy ��37 �� Director, epartment of Finan �v , ,,. -5- and Management Services ��t' • ✓ ^- � Approved as to Form: RANSEY COUNTY •l',r - �p (,j - � . � �„��_-IL_�C : , �X . ��•�-,. rr, .�.� � BY ' . As$istant County Attorney Ch i an, ard f amsey i Co ty Co�,missioners � � By .� �� 'C� Chief C rk, Board of Ramsey County Commissioners ;Sf�- �y� �-��/�� Approved a5 to Form: WASHINGTON COL'NTY � � ' ' i `•\ i!. �;,._ \� � BY ��\ ��ia• ; •� / Its Chai rman, ` 23/ (/ � ;�� By�� // (-/.�� :'%� � Its Count Administrator 2 23 82 _ -6- � : . ___ ,- —_ __ . __- - ------- _ ___.. . --------