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00-383��' �� CouacilFile # pp.3,[!3 Green Sheet # 104614 Presented By: Referred To: 7 8 9 10 11 12 13 14 15 1G 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Committee:Date: WHEREAS, the Saint Paul Police Department wishes to enter into an agreement Fti�th the Pubtic Housing Agency of the City of Saint Paul (PHA) to continue the Communit} Oriented Policing Program (ACOP) from January 1, 2000 through December 2000; and WAEREAS, PHA has received a Public Housing Drug Elimination Grant from the U.S. Department of Housing and Urban Development for continuing the ACOP Program; and THEREFQRE BE IT RESOLVED, that the City Council authorizes Chief William Finney to enter into an agreement with PHA. �� by Department of: � tt Form A roved b� C,1ty Atto� �� By: /�'� Approve ayor for u n io�to Council: By: `� PHA-c2000 xls RESOLUTION OF SAINT PAUL, MINNESOTA DtPARTMENT/OFFICEICOUNCIL DATE INITfATED Paace � 03l30/200� GREEN SHEET No. 104614 CONTA TP RSON& HO E INf11AVDA INrt1AVDATE WIIIlajTlF'LI1Iley 292-3588 � DEPARTMENTOIRECTOR S GTYCOUNCIL p/ � MUST BE ON COUNGL AGENDA BY (DA�E) b� • 3' �7 AS+`Y � J �QiYAiiORHEY ❑piTttERK `J ❑Z FIIIPNCINLSERVICESDIR_ �FQifWCWLSERVIACCTG a MGYOR(ORASSlST/Wij��y[JJ� �ntipnnRIGHTS 7/. TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) AC7ION REQUESTED Signatures requested of the attached Council Resolution authoriaing the Saint Paul Police Department to enter into an agreement with the Public Housing Agency of the City of Saint Paul (PHA). RECOMMENDATION App�oVe (A) Of ReJeCf �R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS t. Has this petsoNfirm ever worketl under a wntract for this department� PLANNING COMMISSION YES NO CIB COMMITTEE 2. Has this person/firm ever been a city employee� CIVIL SERVICE COMMISS{ON vE5 NO 3 Does this persoNfirm possess a skili not normally possessed by any current city employee� YES NO 4. Is ihis personKrm a targeted vendoR YES NO F�plain alf yes answers on separate sheet and attach to green sheet fNfTIATIidG PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Department wishes to enter into an agreement with the PHA to continue the Communiry Onented Policing (ACOP) Program from January 1, 2000 through December 2000. (Attached is a copy of the contract) �e ADVANTAGESIFAPPROVED Abiliry to partnership with PHA and continue the ACOP Program. DISADVANTAGESIFAPPROVED None. � DISADVANTAGES IF NOT APPROVED - � �:i,sr as�.^ e{'- Discominuation of the ACOP Program. �� Z�Q� TOTAL AMOUNT OF TRANSACTION $ SH'I,3OO.00 COSTfREVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE Pub1iC H011Sirig AgOnCj� O� $31RY P3llI ACTIVITY NUMBER 04100 FINANCIAL INFORMATION (EXPLAIN) Contract No.00-186 0 0 -3�t3 CONTRACT FOR SUPPLEMENTAL POLICE SERVICES This Contract is made and entered into this 1�` day of7anuary 2000 by and between the PUBLIC HOUSING AGENCY OF THE CITX OF 5AINT PAUL ("PHA"), and the CITY OF SAINT PAiJL ("City"), acting by and through its DEPARTMENT OF POLICE ("Police DepartmenP') for the provision of specific police services to improve the safety, security and livability of the PHA's public housing properties. WHEREAS, since 1991 the PHA and the City have collaborated to provide the community policing program known as A Community Outreach Prob am ("ACOP") to create a dru� and crime-free environment and to provide for the safety and protection of residents, employees and visitors in public housing developments; and WHEREAS, the PAA has been awarded a 1944 Public Housing Drug Elimination Program (PHDEP) C�rant by the United States Department of Housing and Urban Development (HUD) for the purpose of continuing the ACOP community policing program and other drug and crime prevention activities; and WHEREAS, the PHA desires to continue the ACOP program; and WHEREAS, the City, by and through its Police Department, desires to assist in the effort by providing effective police services at all PHA locations; NOW, THEREFORE, the PHA and the City agree as follows: Section 1. Scope of Services Provided by the City The City agrees that the services rendered by the personnel assigned to the ACOP unit under this Contract (licensed, sworn police officers and non-sworn civilian employees) are in addition to baseline police services, and that routine police patrol and response to 911 calls in public housing developments wi11 continue to be the responsibility of other Police Department personnel normally assigned to such duties in their areas. The level of these and other baseline police services will not be reduced. The duties and extent of services of the Police Department shall include, but shall not be limited to: A. The City, by and through its Police Department, will assign one police officer of at least the rank of sergeant and additional police officers and civilian staff as stated in the Ht3D-approved budget for the Public Housing Drug Elimination ° Program (PHDEP) grant to perform specialized patrols to enforce all state and local laws and the PHA rules specified in this Contract. Swom officers shall at all times remain part of, subject to and in direct relationship with the Police DeparimenYs chain of command and under Police Department rules, regulations and standard operating procedures. Contract No.00-186 ACOP 2000 Page 2 of ll B. The City agrees to assign police officers to targeted azeas during specified periods of time identified by the PHA and agreed upon by the Police Department as high crime or high workload periods (directed patrol), such as 6 p.m. to 2 a.m. in certain areas, to maintain a police patrol presence. C. The Cify agrees that the Police Department will employ a community policing concept and that ACOP personnel will be based at PHA locations as mutually aa eed behueen the PHA and the Police Departrnent. The City further agrees that the Police Department will develop and maintain communications with residents and will assist in developing or enhancing crime prevention pro jrams in public housing communities, including "storefronts", Door Watch programs and block clubs. D. The City agrees to collect and provide police workload data in public housing development and crime statistics as described in the PHDBP grant application, subject to federal and Minnesota state laws. This Contract provides sufficient basis for the exchange between the City and the PHA of data and information described in the Contract. A request for information or data outside of the scope of this Contract sha11 be in writing. E. It is further agreed that, upon proper notice but without necessity of a subpoena, police personnel will appear as witnesses in the PHA's administrative grievance procedure, civil dispossessory hearings, or other civil ar court proceedings where the issue includes criminal or quasi-criminal conduct on or near public housing property involving any resident, member of a resident's household, ar any guest or guests of a resident or household member, or where the issue includes any criminal or quasi-criminal conduct off public housing property involving any resident or member of a residenYs household. ao.�f 3 �'. Without limiting any of the foregoing, the City agrees that with respect to the services to be performed by any police personnel in accordance `vith this Contract, the appropriate Police Deparhnent Patrol Commander or Supervisor will meet with resident leadership and management representatives of the PHA on a routine basis for the purposes of reviewing the enforcement and prevention efforis and planning for future changes or modifications anticipated by this Contract. These meetings shall occur at least quarterly. G. The City agrees that Police Department personnel assigned to the ACOP unit work exclusively on public housing related matters, unless they are needed by the Police Department as additional support in an emergency situation. , H. The City agrees that it will provide the assigned personnel with such basic equipment and vehicles as may be necessary and reasonable in order to allow the police of5cers to carry out the duties anticipated under this Contract. Any additional motor vehicles, bicycles or other equipment which are requested by and Contract No.00-186 ACOP 2000 Page 3 of 11 are fumished at the expense of the PHA shall remain the properiy of the PHA. The PHA and City may mutually agree to lease equipment or vehicles. I. The Police Department will provide at a minimum sixteen (16) hours of training on community relations and interpersonal communications skills to new staff assigned to ACOP. The Police Deparl�nent shall desia ate a command officer as the Administrative Liaison Officer, who will work in concert with the Executive Director of the PHA or that officiaPs designee. The Administrative Liaison Officer may be the same person as the officer of the rank of sergeant or higher, as required by Section 1.A. The Administrative Liaison Officer will perform the following duties: 00�3�3 1. Coordinate the dissemination and processing of police and security reports in accordance with federal and Minnesota state laws, provide supervisory assistance, and coordinate in resolving problems or carrying out the provisions of this Contract; 2. Establish and maintain an ongoing line of communication with Police Department commanders and other police personnel; 3. Prepare quarterly progress reports and evaluations of services requested and provided under this Contract for review by the Executive Director, the Police Chief, appropriate Deputy Chiefs and Police Department commanders and others as may be requested by the Executive Director or that official's designee; 4. Tnitiate and monitor ongoing lines of communication with resident leaders to effectively employ the community policing concept and to address in a timely manner concerns raised by community leaders; 5. Attend Resident Council meetings and assist in developing resident security programs; 6. Assist or advise the planning and implementation of other a ant-funded security programs within the PHA; and 7. Establish a clearly defined process for reporting non-emergency criminal activities, which shall include prompt reports, including "calls for service" reports, by Police Department staff, in accordance with federal and Minnesota state laws, Co PHA staff of criminal activities on PHA property, to facilitate appropriate response and tracking of such activities. Contract No.00-186 ACOP 2000 Page 4 of 11 K. The City ab ees that the Police Department will assign at least four ACOP officers to provide law enforcement acrivities in the PHA's sixteen hi-rises. These officers will form a four member "Liaison Team". The "Liaison Team" is responsible for the following: 1. Liaison with management and maintenance staff at defined family and hi- rise sites. Liaison with resident councils and residents of family and hi-rise sites. 3. Liaison with Rea CentersBoys and Girls Clubs at the family developnients. 4. Coordinate efforts between PHA, SPPD, attorneys, and courts, to expedite solutions to specific problems (illegal tenant behavior, violence, etc.) within PHA. 5. Crisis intervention — assist management and Human Service Coordinators with these problems. 6. Crime prevention — staff education, resident education, storefronts, safety and security training, police NAO/Reserve opportunities and training. Hi-Rise patrol and respond to requests for police services. Section 2. Scope of Services Provided by the PHA A. The PHA will provide training, where appropriate, to ACOP personnel on public housing mana�ement issues and will assist the Police Department in providing training to residents and PHA staff on community policing and crime prevention issues associated with public housing. This training shall include, but not be limited to, the following: Crime prevention and security responsibilities; 2. Community organization/mobitization against the causes of and precursors to crime; 3. Drug awareness and control; 4. Orientation and familiarization with the public housing corrimunities for the assigned officers; and 5. Orientation to the lease contract, and lease compliance enfarcement procedures and policies. b o-183 Contract No.00-186 ACOP 2000 Page 5 of ll B. The PHA will provide the following in-kind accommodations, services and equipment: 1. Accommodations — The PHA will provide suitable space to be used as office space at locations as mutually agreed upon between the PHA and the Police Deparhnent. 2. Services — Office space provided by the PHA will be supplied with all utilities except telephone. The PHA also shall provide all labor, equipment and materials necessary to provide routine maintenance and repair service to maintain the space in good working order, including maintenance and repair of electrical, plumbing, sanitary, heating, ventilating and other facilities and appliances supplied by the PHA. 3. Equipment — Office space provided by the PAA will be supplied with other additional equipment mutually agreed upon in connection with the performance of this Contract. 4. Modification(Damage — The PHA wi11 make reasonable modifications, including minor structural, electrical and mechanical changes to the accommodations provided in order to meet the City's operational needs. Any damage to the unit or equipment provided by the PHA for City employees, which the PHA determines to be above normal wear for the item or accommodation, shall be repaired or replaced by the City at the discretion of the PHA. C. The PHA shall provide the Police Depariment with copies of any assessments, evaluations or statistical measures it produces or obtains showing results achieved by ACOP, as measured against the goals and performance objectives specified in the PHA's PHDEP grant application. D. The PHA shall adopt policies and procedures requiring its staff to promptly report to the Police Department any criminal activities occurring on PHA property, to facilitate appropriate response to and tracking of such activities. E. The PHA reserves the right to reasonably request the Police Department to replace any ACOP personnel for the following reasons: 1. Neglect or non-performance of duties; � 2. Disorderly conduct, use of abusive or offensive language, or fighting; Criminal action; po-�f�3 4. Selling, consuming, possessing or being under the influence of intoxicants, including alcohol or illegal substances, while on assignment to the PHA; Contract No.00-186 ACOP 2000 Page 6 of 11 5. Substantiated complaints $om public housing residents or management. The PHA shall provide written enumeration of the reasons for the request for the replacement of the ACOP personnel, including documentation and wimesses to the alleged behaviors. F. The PHA will provide the City with the applicable PHA rules and regulations for compliance with this contract. Section 3. EnPorcement of Rules and Regulations A. The Police Department is hereby empowered to enforce the following PHA rules and regulations: 1. Unauthorized visitors in unoccupied structures of the PHA shall be removed. 2, Unauthorized visitors creating disturbance or otherwise interfering with the peaceful enjoyment of lessees on PHA property sha11 be renioved. 3. Unauthorized visitors destroying, defacing or removing PHA property shall be removed and/or criminal enforcement actions shall be taken. With regard to the foregoing rules and regulations, the Police Department is hereby authorized, on behalf of the PHA, to give criminal trespass warnings to any persons deemed to be in violation of the rules or regulations, that is, to give notice to any violators that their entry on the property or premises is forbidden, and to arrest or cause the arrest and prosecution of any violators, when appropriate. B. The Police Department shall also enforce the parking provisions of Saint Paul Legislative Code, Section 157.20, Public Housing Agency of the City of Saint Paul — Parking Restrictions. C. The Police Department is hereby empowered to have removed any and all vehicles found parked in violation of said rule or regulation, pursuant to established City procedure for impounding vehicles. D. The Police Department is hereby empowered to enforce such additional PHA rules and regulations and perform such other duties as shall be specified in any addenda attached hereto or incorporated herein now or in the future. E. Nothing herein contained shall be construed as permitting or authorizing police officers to use any method or to act in any manner in violation of law or their swom obligatiou as police officers. 00-��3 Contract No.00-186 ACOP 2000 Page 7 of 11 Section 4. Communications, Reporting and Evaluation A. Communications — Access to Inforxnation. The City a�rees that the PHA will have unrestricted access to all public inforxnation, in accordance witl� federal and Minnesota state laws, which in any way deals �vith criminal activity in any of the PHA's communities. Such information includes information made public pursuant to Yhe Minnesota Govemment Data Practices Act or any other law making information public or accessible to the FHA. It is fizrther agreed that the Police Department will provide to the PHA copies of such incident reports, anest reports or other public documents which document or substantiate actual or potential criminal activity in or connected with the public housing developments in accordance with federal and Minnesota state laws. This information wi11 be provided at no cost by the Police Departrnent on a regular basis in accordance with speclfic procedures that haue been or will be established. B. Reporting. The Police Department will provide reports, in accordance with federal and Minnesota state laws, to the PHA describing the activities supported by the PHDEP grant funds. These reports may be provided monthly, quarterly or as otherwise requested by the PHA and may include the following data: 1. Hours worked: foot, bicycle, motorized, other 2. Calls/requests for service 3. Referrals to City/PHA/agencies 4. Suspicious persons — name and description 5. Vehicles abandoned/towed/stolen 6. Drug paraphernalia confiscated/found 7. Arrests/citations of both residents and outsiders to include age, sex, 8. 9. 10. 11. 12. 13. 14. ethnicity Property recovered/stolen Counseling of residents and visitors Broken lights/sidewalks Graffiti Conflict resolution; e.g., resolved apparent or actual conflict between two or more people Vehicle license number of suspicious persons Weapons violationslseized C. Media Coordination. The Police Department will relay to the Executive Dixectar or his designee information related to any major crime or incident that occurs on � PHA property, preferably before the media is informed or as soon as possible, in accordance with federal and Minnesota state laws. OO��d3 D. Evaluation. The City and the PHA shall cooperate on future evaluations of the community policing program iu pnblic housing. Contract No.00-186 ACOP 2000 Page 8 of i l Section 5. Plan of Operation The Police Aepartment and the PHA shall continue to administer the ACOP community policing program as previously, consistent with the PHA's PHDEP grant applications to HIJD. At the request of either party, the parties shall jointly prepaze a more specific plan of operations for use in preventing or eliminating drub related crime. Section 6. Term of Contract This contract is effective as of January l, 2000 and shall continue in effect until the 1999 PHDEP grant funds are exhausted (estimated to by December 31, 2000), or lon�er if additional funds are awazded by fI[ 7D or secured from other sources, unless earlier terminated in accordance with the terms of this Contract. Section 7. Compensation to the City A. All compensation to the City will be made on a cost reimbursement basis. The PHA will reimburse the City for services specified in this Contract in a total amount not to exceed Six Hundred Eightv-Seven Thousand Three Hundred Dollars ($687,300) in the following expense category: Assigned Personnel Salaries �,687,300 Attachment A to this Contract illustrates the approximate use of these funds. B. The PHA shall reimburse the Police Department on a monthly basis, upon performance of the proposed activities and receipt of invoices evidencing authorized expenditures. C. The city shall provide the following documentation in requesting reimbursement: Copies of Certified Payroll Time Reports documenting names, employee identification, hours worked in public housing developments, supervisory approval of the report, and supervisory verification of the necessity for any overtime worked. Oo-183 D. All requests for reimbursement are subject to the approval of the PHA's Executive Director, or that officiaPs designee, and the PHA shall thereafter make payment of the approved amount within thirty days of receipt of the request for reimbursement. ° Contract No.00-186 ACOP 2000 Page 9 of 11 Section 8. Audit Requirement The City and the Police Department shall have their financial records audited annually (as part of the City's annual audit) by an independent auditor and provide to the PHA a copy of the audit report, which is required for the City as a suba antee of federal funds. The audit shall include the PI�DEP funds expended under this agreement and shall con£orm to the requirements of OMB Circular A-128 or later OMB circulars as applicable. Any audit finding relating to use of the PHDEP funds under tlus agreement must be addressed and cleared in a rimely manner. Section 9. Non-Discrimination The PHA, the City and the Police Department agree that in the administration of the program(s) no person shall, on the grounds of race, color, religion, creed, national origin or ancestry, familial status, sex, status with regard to public assistance, marital status, disability, age, sexual or affectional orientation, political or other affiliation, be excluded from participation in the program(s) or be denied benefits of the program(s) and agree to comply with all federal, state, and local laws regarding discrimination. Secfion 10. Data Privacy Ail data collected, created, received, maintained, or disseminated by the City, the Police Departxnent or the PHA for any purposes in the course of the performance of this Contract is governed by the Minnesota Government Data Practices Act, Minn. 5tat. 13.01 et seq., or any other applicable state statutes, any state rules adopted to implement the Act, as well as federal regulations on data privacy. The parties agree to abide strictly by these statutes, rules, and regulations. The PHA has designated, and the City and the Police Department agree to designate, a Responsible Authority pursuant to the Minnesota Govemment Data Practices Act, Minnesota Statutes Chapter 13, who is the individual responsible for the collection, Maintenance, use and dissemination of any set of data on individuals, govemment data, or stunmazy data pursuant to this Contract. Section 11. indemnification The City does hereby release, discharge and agree to indemnify, protect, defend and save harmless the PHA from liability for any cost, damage, expense, injury or other casualty, to any person whomsoever or property whatsoever caused by or arising out of the Police DepartmenYs use and occupancy ofPHA property or services provided under this Contract, provided that such indemnification shall not be applicable where a decision or Judgment of a court of competent jurisdicUon indicates that said casualty to person or Property was the direct result of acts of commission, omission, ne�ligence or fault of the PHA, its a�ents or employees. pp ,3P3 Contract No.00-186 ACOP 2000 Page 10 of 11 Each pariy a�rees that it will be responsible for its own acts and/or omissions in carryin� out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and/or omissions of the other party and the results thereof. The liability of the City of Saint Paul and the Public Housing Agency of the City of Saint Paul, and their respective employees, officials and a�ents shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Chapter 466, et seq. and any other applicable law. Section 12. Certifications regarding Lobbying, Debarment As required by HUD, the Police Department has executed the Certifications regarding Lobbying, Debarment and Suspension in AttacYunents B and C to this Contract; and the Police Department will include the same certifications when required in any subcontracts or sub grants related to this Contract. Section 13. Right of Entry, Inspection and Repair The PHA, through its authorized employees or agents, shall have the right to enter the office spaces assigned by the PHA at any time, without advance notification, when there is reasonable cause to believe an emergency exists or during regular business hours upon one (1) day's notice for the purpose of inspection or repair of the office spaces or equipment therein or for such other purpose as may be deemed necessary by the PHA. Section 14. Aisposal of Personal Property The PHA shall have the right to sell, destroy or otherwise dispose of any personal property left on the premises by the Police Department after the Police Department has vacated or abandoned the premises. Section 15. Amendments; Termination A. Changes in the terms of this Contract may be made only by written amendment mutually agreed upon and signed by both parties. B. Either party may terminate this Contract upon providing ninety (90) days written notice to the other party. Such notice shall be delivered by Certified Mail, Return Receipt Requested. Section 16. Attachments The following attachments are hereby incorporated into this contract by reference: Exhibit A: Budget Narrative Exhibit B: Certification regarding Lobbying Exhibit C: Ceftification on Debarment and Suspension oa•��3 Contract No.00-186 ACOP 2000 Page 11 of i l By sigrung below, the Public Housing Agency of the City of Saint Paul, and the City of Saint Paul, Department of Police enter into this Contract which shall take effect on the date stated above. PUBLIC HOUSING AGENCY OF THE CITY OF SAINT PAUL � CTT NT PAUL DEPARTMENT By: By: pti-,�3 EXhibi� A ,; 1. ADDiTiOf3AL LAW ENFORCEMEN'i' -ACOP in 2000 BUDGET NARRRATIVE BRIEF PROGR,4M DESCRIPTlON: The St Paul Pofice Departme�Ys ACOP community policing program provides special police se�vices beyond those provided in other neighborhoods. The requested funds wifl support personnel costs. Funds Requested for Activity : 5634,305 (12 Month Budget) Amptified Budget Items by Object Class Category (From SF�t24A, Section B.6.) Loca{ Cash a Personnel: ACOP Salaries: Unit Costs PHDEP j1) SPPD Sergeant @ (unit commander) $59,877 !in Kind $59,877 oa-��3 ti1 f t � :�: • �E:4jT'. ,.:;.,. `��i1'=" . ;, � Y; 4�:] . - .a-...�r,- :.: �: -: : . _ Tota{ eudget $59,877 -." (7) SPPD Officers @ $51,27D $286,800 $286,800 PHA Contribution �52,995 $52,995 SPPD Contribution $19,095 $19,095 (3) IMerpreters (CLO)@ $27,516 $82,548 $$2,548 (11.00) Subtotai ACOP Personnel $369,348 $131,967 $50'f,315 Personnel: ACOP-PHA Liaison Team (1� SPPD Sergear�t @ $59,877 $59,877 $59,877 (4) SPPD O�cers for hi-rises @ $51,270 $205,080 $205,080 - � . � $491,880 b. Fringe Benefits ACOP $210,188 $210,188 u o nnge ene t , , Subtotal Personnel + Fringe before Overtime � OvertimeCost-ACOP 5634,305 $342,155 $18,470 5976,460 $18,470 • • F 1 � t •* � � .� � d. Tsaining - CEU's for POST License specialized conferences $4,000 $4,000 e. Equipment - TOTAL ANNUALIZED COSTS (5} marked police squad cars, @ $7,A20 $0 $37,100 $37,160 (5) unmasked police cruisers, @ $4,240 $0 $21,200 $21,200 Total Equipment $0 $58,300 $58,300 f. Supplies: Consumable supplies and psinting postage, phones for ACOP o�ce, squad ceU phone $0 $7,875 $7,875 Total Suppiies $0 $7,875 $7,875 g. Contractual h. Construction No Items No Items $0 $0 $0 $0 $0 $0 i. Other No Items $0 $0 $0 Total Direct Costs 634,305 5430,800 51,065,�05 Less PHA Contribution (b52,995) City1SPPD Contribution 5377,805 �ch',bit 3 Dtsclosu�e of Lohbytng Activities Compiete ihis form to dsGOSelobbying aM3vNiea pursuaM to 3� U.S.O.1352 . (See reverse sfde for InstrucSions.) oa -313 nav�o�ea ey or� a «iae-ooas Public Reporting Burden tor this collectlon of infortnatlon is estimated to average 30 minutes per response, indud(ng the tlme for rev(ewing instructions, searching existing data sources, gather3ng and maimaining ihe data needed, and completing and revtewing the cotlectfon af infonnation. Piease do not retum your completed fortn to the Office of Management and Budget; send it to ihe address provided by ihe sponsoring agency , t. 7ypeotESde[alAettop(anterappropriatelettar) 2 StatusafFaderatAetbn(eMers � y a°Ont � a bid/offedapplication b. grant ❑ b. iniUal award e. cooparative agreemant c. post-award d. lo3n e. Ioan guarantee t. toan insurance 4. Name and Address ot ReporU� Entlty 5. a Prime � Subawardee lier , N known N/A Congressional Dtstrict, if known �Her) 3. FleportTyps(eMerapprop�Satelette� . ❑ a a initial AGng b. m8tefiei Chenge For MatnrFel Change Onty Y� qua�ler deteotlasirepat •t�Y� AI..C.. ��ar�� llvl ��x N/A Congresaional Disiriet, if laawn 6. PederelDepartmantlAgeney N/A 6. Federal Act(on Number, i(known N/A 7. FederalProgremNamelDescNpNon NJA CFDA Num6er, N applicable 9. Award Amounc, H krwwn g N/A 70a. Name and Address of Lobby(ng Registrant {if individual, fast nama, first name, MI) N/A b. Individueis Performing Servicea (G�du�ngaddressNdiftereMfrom No. t0a.) (tasl nama, tiTSt name, MI) N/A 1.Information requestad through this form is authorized by Sec.3i9, Pub. L. 101-121,103 Stat, T50, as amended by sec.10; Pub.1,.104- 65, Stat. 700 (31 U.S.C. 1352). This disclosure of Iobbying activities is a material representation of fact upon which reliance was placed by the above wfien this transaction was made or entered into. This disclosure is required pursuant to 39 U.S.C. 7352. This infocmation wili be reported to the Congress semiannually and wiil be available for pubiic inspection. Any person who faiis to flie the required disclosure shatl be subjed to a civii penafty of not less than $10,000 and not more than $100,OQ0 tor each such fa(lure. Npme /��; �t W C�.; � / �`� 6� Palie� Na. � � - aa Z -�5 � �—{�.... o0 �darat Use Oniy C�CViit�it G Certification Regarding ��' �-� --us. nePartme�c or Hoo,i�a Debarment and Suspens[on and Urban Development ._ . . _.'."J C^. .. _. �-.'}'y`�...' ' -L"J Jli.'<S'[:'-:i 5 � ' ..i��ii-2�{'l: CctifkstSon A: Cecti6�tton Regardine 1k6a?mmt, SutQeosluq, and ;= .- Other Responsibiltty Macten - Primaiy Covered Traasacttons .. 1. The prospcctive primary participant ccrti£es to Ihe bat of its Fmowl= " edge and belief that its principals: _ ' ' � " ' � "" a. Ate not presen[ly debaaed, suspended, proposed for debatment, ' dcclarcd incligible, or voluntarily ezduded itom covemd transactions by any Fedcral debarment or ageney; '' • b. Have not within s three-ycar period preceding this proposal. _ bccn convicted of or had a civil jndgment renducd agaiast them fot ;, commission of fraud or a crimina! offenst in connection with obtain-. ::� ing, a[tempting to obtain, or performing a public (Fedual, State, or locap transaction ot convact under a'pubtic Vansaction; violatiori of" Federa] or State antitrvri atatutes or commission of embeulemeat, thoft, � forgery, bribery, falsification, or desvuction of records, making false � statements, ot mceiving stolen property; � �"' '` c. Are not presently indicted for or otherwise criminally or civilly. ,. charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in pazagraph (I)(b) of this censfication; and � d. Have no[ within a three-year period preceding this application! proposaL had one or more public transactions (Federal, State, or local) terminated for cause or detault. . 2. Where the prospcetive ptimary pazticipant is unable to certify to any of che statemen[s in [his certification, such prospective participant shati attach an explanation to this proposal. . Instructions Cor Certifcat3on (A) 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inabiliry of a person [o provide the certification reqvired below will not nccusarily result in deniat of participation in this covered cransaction. The prospective participant sha!! submit an exp(anation of why it cannot provide the ceniflcation set out below. The certifi- cation or explanation will be considered in connection with the department or agency's determination whether [o entei into this transaction. However, failure of the prospective primazy pazticipant to furnish a certification or an explanation shal! disqualify such person from pazticipation in this transaction. 3. 7'he eertification in this clause is a material representation of fact upon which reliance was p]ace when [he deparUnent or agency deter- mined to enter into this transaction. If it is latcr determined that the prosgective primary participant knowingly rendered an erroneous ccnification, in addition to othu remedies available to the Federal Govemment, the dcpartment or agency may terminate this vansaction for causc of dctavlt. - �o �� :. � � - --'�?�� . . �...,d� .. . .�::.�:ti.a,;;a� 4. 'fhe prospective primary participant sha11 provide immediate�wiii"!?�ir ten noticc. to the depaztment ot agency _to whom this proposal is2�:s; submitted if at any time the prospective primary participant leams tha��f� its certification was enoneous when submittcd or has become crrone��( ;� ous by rcason of changed circumstances. �--�. .^=iiS?'t�i: � 5. The terms covered transactioa, debarred, suspended, ineligible,,; lower IIer wvered ttansaction, parrictpant, primary'co"v=�",� ered transaction dnci a1, ro osat snd voluntaril excluded, as`S+'%r �P P P P � Y •-„- � used in this clause, ha�e the meanings set out in the Definitions.�nd ��.', �,� Coverage sectioas oi tfro rules imptementing Executive Order 12549; :�`�. You may contact the department or ageney to which [his proposat is, ;. , being submitted for assistance in obtaining a copy of these regulations ,„ 6. The prospective primary particip8n[ ag2es by submitting this ��=` proposal that, should the proposed covered transaction be entered into; it shall not knowing)y enter into any lower tier covercd tranzaction with a person who is debazred, suspended, declared ineligible, or _ voluntazily excluded from participation in this covered vantac[ion. unless authorized by the department or agency entecing into this ; transaction. � 7. The prospective primary participant further agrees by submitting this proposal ihai it will include the clause titled "Cettifitation Regarding Debarment, Suspension, Ineligibility and Voluneary Exclu- sion - Lower Tier Covered Transaetion,' provided by the department . or agency entering into this covered transaction, without moditication, in a11 1ower tier covered iransactions and in al! solicitations for lowor tiet tovered transactions. 8. A partieipant in a co�ered transaetion may rely upon a eertification of a prospective participant in s]ower tier covered ttansaction that it is not debarred, suspended, ineligibie, or voluntarily exduded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 9. Nothing tontzined in the foregoing sball be construed �o require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and infonnation of a partieipant is not required to excecd that which is normally possessed by a prudent petson in the ordinary course of business dealings. 10. Ezcept for transactions authorized under paragraph (6) of these. instructions, if a participant in a covered transaction knowingty enters into a lower tia covered tran:actian with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this vansaction, in addition to oeher remedics availablc to [hc Federal Government, the dcpanment or agcncy may terminzte this transaction fa[ cause of default. A�je 1 of 2 lorm HUD•2992 (�J98) aa-3t� :. ---..�_.___.... . �,;.. .;.:; .:. t�., CertlReatlon 8: CertiIIcat[oa Regacding Debarmmt, Siup ion, Tneli: �.�. �-as _ ._ •- ( •�''�Ti�i�� :: T� �J . . �. glbtitty and Voluntary Exdusfon - Losrer TTer Covered Tnnsyctlons . •; s- 1. The prospective lower tiet pa[ticipant tertifies, by submission of 5. The prospective lawez ticr participant agroes by submitting this this proposat, that nci[hcr it nor its principals is presencly debarred, proposal that, should the proposed tran`actioa be e�tur,d inW, suspended, proposed for debazment, declazed ineligible. or voluntarily it shali not� knoviingly rnter'iatv any towc�'tu�'eovard trana`�ac�oo ezeluded from participation in this vansaetion by any Federal depart- with a person "who� is debarred, suspended, $eclued inelig37�i'• ment or ageacy. . . vo3untatily exduded from partieipation in this eovued _transaetion , ' " ' ' '" ' _ .,Pirr 2. Whore the prospective lower [ier participant is'unable [o eeRify �o �. uniess authorized by the department or agency with whick this ttans-__ any of the statementt in [hie certificacion, such prospective pariicipant": - action 'originated. -' shal! attach an ezplanation ro this proposal. •� --. . " 6. The prospective lowcr tier particiQant furthet agrees by submityng, Instructions for CertifeaUon (B) � '"'" " � � this proQosai that it wi11 include Ihis dause titled "Certification . -: . .,.�,,-, ,. : . _, y _, , _ Regarding Debarmcnt, Susprnsion, Ineligibility and Voluntary Ezclu- . -t•�._:_.:a;_,: �.. 1. By signing and,submitting this proposal the prospeciiv@ Sower tier,� ...: sion - Lower Tier Covercd Traasaction;' without modificalion, in all participant is prov,iding t6e certification�set out below �' �� 1av+er tier cnveted vansacuons and in all mlicitations for tower" tier . . . .: . ,. .._ . . ...«:;:t,,.sa�:a' coveted transacpons. � . . . . 2. 1'he certification in this clauie is a material repieseniation bf faci -" �'�' � _ . upon whic6 iolianco was placed when this tr"arisactidri was eatered into:�• �� - A pariicipant,in a covered transaction�may re(y upon a certification� If it is later dete�rnined that t6e prospective loww tier'participant ' of a prospective participant in a lowet ticr covered transaction that it knowingly rendered an ertoneous certification, in addition to other is not debarred, suspended, ineligible, or voluntarily ezcluded f:om the rcmediu available to the Federal Government, the department or covered transaction, unless it knows that the certifieation is cnoncous. agency with which Ihis transactian originated may pursue available A Q�icipaat may decide the method and frequency by which it remedies, including suspension and/or debarment. .� ". � determines the eligibility of its principals, Each participant may, but 3. 7'he ros ctive lowet tier artici ant shall � is not require"d to, check the Nonptocurement List. " P P� p p provide immediate written notice to the person to which this proposal is submitted if at any $• Nothing contained in the foregoing sha11 be construed to require time Ihe prospective lower fier participant leams that its certification establishment of a sysiem of records in ordez to render in good faith the was erroneous when submitted ot has become erroneous by reason of ceRification reyuired by this clavse. The knowledge and information changed circumstances, of a participant is not required to excecd that which is normally possessed by a prudent person in the ordinary eourse of businoss 4. The terms covesed transaction, debaYred, suspended, fneiiglbSe, dealings. lower tier covered transactton, partictpaat, person, grimary cov- ered traasactioa, pdncipal, proposal, and voluntar[ty excluded, as 9. Except for transactions authorized under paragaph (5) of these used in this dause, have the meanings set out in tho Definitions and instructions, if a panitipant in a)ower covered transaction knowingly Coverage sections of rulet implementing Executive Order 125A9. You enters into a Iower tier tovered transaction with, a person who is may contact the person to which this proposal is submicced for assis- suspended, debarred, ineligible, or votuntatity ezcluded from partici- tance in obtaining a copy of these reguJations. pation in this transaction, in addition to otherremedies available to the Federa] Government, the department ot agency with which this tans- action originated may pursue available remedies including suspensic.i and/or debarment. Date ,�j— l� Signature ol rue r C� FBqe 2 of 2 ( uG �C�-- form HUD-2992 (3/98) ��' �� CouacilFile # pp.3,[!3 Green Sheet # 104614 Presented By: Referred To: 7 8 9 10 11 12 13 14 15 1G 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Committee:Date: WHEREAS, the Saint Paul Police Department wishes to enter into an agreement Fti�th the Pubtic Housing Agency of the City of Saint Paul (PHA) to continue the Communit} Oriented Policing Program (ACOP) from January 1, 2000 through December 2000; and WAEREAS, PHA has received a Public Housing Drug Elimination Grant from the U.S. Department of Housing and Urban Development for continuing the ACOP Program; and THEREFQRE BE IT RESOLVED, that the City Council authorizes Chief William Finney to enter into an agreement with PHA. �� by Department of: � tt Form A roved b� C,1ty Atto� �� By: /�'� Approve ayor for u n io�to Council: By: `� PHA-c2000 xls RESOLUTION OF SAINT PAUL, MINNESOTA DtPARTMENT/OFFICEICOUNCIL DATE INITfATED Paace � 03l30/200� GREEN SHEET No. 104614 CONTA TP RSON& HO E INf11AVDA INrt1AVDATE WIIIlajTlF'LI1Iley 292-3588 � DEPARTMENTOIRECTOR S GTYCOUNCIL p/ � MUST BE ON COUNGL AGENDA BY (DA�E) b� • 3' �7 AS+`Y � J �QiYAiiORHEY ❑piTttERK `J ❑Z FIIIPNCINLSERVICESDIR_ �FQifWCWLSERVIACCTG a MGYOR(ORASSlST/Wij��y[JJ� �ntipnnRIGHTS 7/. TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) AC7ION REQUESTED Signatures requested of the attached Council Resolution authoriaing the Saint Paul Police Department to enter into an agreement with the Public Housing Agency of the City of Saint Paul (PHA). RECOMMENDATION App�oVe (A) Of ReJeCf �R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS t. Has this petsoNfirm ever worketl under a wntract for this department� PLANNING COMMISSION YES NO CIB COMMITTEE 2. Has this person/firm ever been a city employee� CIVIL SERVICE COMMISS{ON vE5 NO 3 Does this persoNfirm possess a skili not normally possessed by any current city employee� YES NO 4. Is ihis personKrm a targeted vendoR YES NO F�plain alf yes answers on separate sheet and attach to green sheet fNfTIATIidG PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Department wishes to enter into an agreement with the PHA to continue the Communiry Onented Policing (ACOP) Program from January 1, 2000 through December 2000. (Attached is a copy of the contract) �e ADVANTAGESIFAPPROVED Abiliry to partnership with PHA and continue the ACOP Program. DISADVANTAGESIFAPPROVED None. � DISADVANTAGES IF NOT APPROVED - � �:i,sr as�.^ e{'- Discominuation of the ACOP Program. �� Z�Q� TOTAL AMOUNT OF TRANSACTION $ SH'I,3OO.00 COSTfREVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE Pub1iC H011Sirig AgOnCj� O� $31RY P3llI ACTIVITY NUMBER 04100 FINANCIAL INFORMATION (EXPLAIN) Contract No.00-186 0 0 -3�t3 CONTRACT FOR SUPPLEMENTAL POLICE SERVICES This Contract is made and entered into this 1�` day of7anuary 2000 by and between the PUBLIC HOUSING AGENCY OF THE CITX OF 5AINT PAUL ("PHA"), and the CITY OF SAINT PAiJL ("City"), acting by and through its DEPARTMENT OF POLICE ("Police DepartmenP') for the provision of specific police services to improve the safety, security and livability of the PHA's public housing properties. WHEREAS, since 1991 the PHA and the City have collaborated to provide the community policing program known as A Community Outreach Prob am ("ACOP") to create a dru� and crime-free environment and to provide for the safety and protection of residents, employees and visitors in public housing developments; and WHEREAS, the PAA has been awarded a 1944 Public Housing Drug Elimination Program (PHDEP) C�rant by the United States Department of Housing and Urban Development (HUD) for the purpose of continuing the ACOP community policing program and other drug and crime prevention activities; and WHEREAS, the PHA desires to continue the ACOP program; and WHEREAS, the City, by and through its Police Department, desires to assist in the effort by providing effective police services at all PHA locations; NOW, THEREFORE, the PHA and the City agree as follows: Section 1. Scope of Services Provided by the City The City agrees that the services rendered by the personnel assigned to the ACOP unit under this Contract (licensed, sworn police officers and non-sworn civilian employees) are in addition to baseline police services, and that routine police patrol and response to 911 calls in public housing developments wi11 continue to be the responsibility of other Police Department personnel normally assigned to such duties in their areas. The level of these and other baseline police services will not be reduced. The duties and extent of services of the Police Department shall include, but shall not be limited to: A. The City, by and through its Police Department, will assign one police officer of at least the rank of sergeant and additional police officers and civilian staff as stated in the Ht3D-approved budget for the Public Housing Drug Elimination ° Program (PHDEP) grant to perform specialized patrols to enforce all state and local laws and the PHA rules specified in this Contract. Swom officers shall at all times remain part of, subject to and in direct relationship with the Police DeparimenYs chain of command and under Police Department rules, regulations and standard operating procedures. Contract No.00-186 ACOP 2000 Page 2 of ll B. The City agrees to assign police officers to targeted azeas during specified periods of time identified by the PHA and agreed upon by the Police Department as high crime or high workload periods (directed patrol), such as 6 p.m. to 2 a.m. in certain areas, to maintain a police patrol presence. C. The Cify agrees that the Police Department will employ a community policing concept and that ACOP personnel will be based at PHA locations as mutually aa eed behueen the PHA and the Police Departrnent. The City further agrees that the Police Department will develop and maintain communications with residents and will assist in developing or enhancing crime prevention pro jrams in public housing communities, including "storefronts", Door Watch programs and block clubs. D. The City agrees to collect and provide police workload data in public housing development and crime statistics as described in the PHDBP grant application, subject to federal and Minnesota state laws. This Contract provides sufficient basis for the exchange between the City and the PHA of data and information described in the Contract. A request for information or data outside of the scope of this Contract sha11 be in writing. E. It is further agreed that, upon proper notice but without necessity of a subpoena, police personnel will appear as witnesses in the PHA's administrative grievance procedure, civil dispossessory hearings, or other civil ar court proceedings where the issue includes criminal or quasi-criminal conduct on or near public housing property involving any resident, member of a resident's household, ar any guest or guests of a resident or household member, or where the issue includes any criminal or quasi-criminal conduct off public housing property involving any resident or member of a residenYs household. ao.�f 3 �'. Without limiting any of the foregoing, the City agrees that with respect to the services to be performed by any police personnel in accordance `vith this Contract, the appropriate Police Deparhnent Patrol Commander or Supervisor will meet with resident leadership and management representatives of the PHA on a routine basis for the purposes of reviewing the enforcement and prevention efforis and planning for future changes or modifications anticipated by this Contract. These meetings shall occur at least quarterly. G. The City agrees that Police Department personnel assigned to the ACOP unit work exclusively on public housing related matters, unless they are needed by the Police Department as additional support in an emergency situation. , H. The City agrees that it will provide the assigned personnel with such basic equipment and vehicles as may be necessary and reasonable in order to allow the police of5cers to carry out the duties anticipated under this Contract. Any additional motor vehicles, bicycles or other equipment which are requested by and Contract No.00-186 ACOP 2000 Page 3 of 11 are fumished at the expense of the PHA shall remain the properiy of the PHA. The PHA and City may mutually agree to lease equipment or vehicles. I. The Police Department will provide at a minimum sixteen (16) hours of training on community relations and interpersonal communications skills to new staff assigned to ACOP. The Police Deparl�nent shall desia ate a command officer as the Administrative Liaison Officer, who will work in concert with the Executive Director of the PHA or that officiaPs designee. The Administrative Liaison Officer may be the same person as the officer of the rank of sergeant or higher, as required by Section 1.A. The Administrative Liaison Officer will perform the following duties: 00�3�3 1. Coordinate the dissemination and processing of police and security reports in accordance with federal and Minnesota state laws, provide supervisory assistance, and coordinate in resolving problems or carrying out the provisions of this Contract; 2. Establish and maintain an ongoing line of communication with Police Department commanders and other police personnel; 3. Prepare quarterly progress reports and evaluations of services requested and provided under this Contract for review by the Executive Director, the Police Chief, appropriate Deputy Chiefs and Police Department commanders and others as may be requested by the Executive Director or that official's designee; 4. Tnitiate and monitor ongoing lines of communication with resident leaders to effectively employ the community policing concept and to address in a timely manner concerns raised by community leaders; 5. Attend Resident Council meetings and assist in developing resident security programs; 6. Assist or advise the planning and implementation of other a ant-funded security programs within the PHA; and 7. Establish a clearly defined process for reporting non-emergency criminal activities, which shall include prompt reports, including "calls for service" reports, by Police Department staff, in accordance with federal and Minnesota state laws, Co PHA staff of criminal activities on PHA property, to facilitate appropriate response and tracking of such activities. Contract No.00-186 ACOP 2000 Page 4 of 11 K. The City ab ees that the Police Department will assign at least four ACOP officers to provide law enforcement acrivities in the PHA's sixteen hi-rises. These officers will form a four member "Liaison Team". The "Liaison Team" is responsible for the following: 1. Liaison with management and maintenance staff at defined family and hi- rise sites. Liaison with resident councils and residents of family and hi-rise sites. 3. Liaison with Rea CentersBoys and Girls Clubs at the family developnients. 4. Coordinate efforts between PHA, SPPD, attorneys, and courts, to expedite solutions to specific problems (illegal tenant behavior, violence, etc.) within PHA. 5. Crisis intervention — assist management and Human Service Coordinators with these problems. 6. Crime prevention — staff education, resident education, storefronts, safety and security training, police NAO/Reserve opportunities and training. Hi-Rise patrol and respond to requests for police services. Section 2. Scope of Services Provided by the PHA A. The PHA will provide training, where appropriate, to ACOP personnel on public housing mana�ement issues and will assist the Police Department in providing training to residents and PHA staff on community policing and crime prevention issues associated with public housing. This training shall include, but not be limited to, the following: Crime prevention and security responsibilities; 2. Community organization/mobitization against the causes of and precursors to crime; 3. Drug awareness and control; 4. Orientation and familiarization with the public housing corrimunities for the assigned officers; and 5. Orientation to the lease contract, and lease compliance enfarcement procedures and policies. b o-183 Contract No.00-186 ACOP 2000 Page 5 of ll B. The PHA will provide the following in-kind accommodations, services and equipment: 1. Accommodations — The PHA will provide suitable space to be used as office space at locations as mutually agreed upon between the PHA and the Police Deparhnent. 2. Services — Office space provided by the PHA will be supplied with all utilities except telephone. The PHA also shall provide all labor, equipment and materials necessary to provide routine maintenance and repair service to maintain the space in good working order, including maintenance and repair of electrical, plumbing, sanitary, heating, ventilating and other facilities and appliances supplied by the PHA. 3. Equipment — Office space provided by the PAA will be supplied with other additional equipment mutually agreed upon in connection with the performance of this Contract. 4. Modification(Damage — The PHA wi11 make reasonable modifications, including minor structural, electrical and mechanical changes to the accommodations provided in order to meet the City's operational needs. Any damage to the unit or equipment provided by the PHA for City employees, which the PHA determines to be above normal wear for the item or accommodation, shall be repaired or replaced by the City at the discretion of the PHA. C. The PHA shall provide the Police Depariment with copies of any assessments, evaluations or statistical measures it produces or obtains showing results achieved by ACOP, as measured against the goals and performance objectives specified in the PHA's PHDEP grant application. D. The PHA shall adopt policies and procedures requiring its staff to promptly report to the Police Department any criminal activities occurring on PHA property, to facilitate appropriate response to and tracking of such activities. E. The PHA reserves the right to reasonably request the Police Department to replace any ACOP personnel for the following reasons: 1. Neglect or non-performance of duties; � 2. Disorderly conduct, use of abusive or offensive language, or fighting; Criminal action; po-�f�3 4. Selling, consuming, possessing or being under the influence of intoxicants, including alcohol or illegal substances, while on assignment to the PHA; Contract No.00-186 ACOP 2000 Page 6 of 11 5. Substantiated complaints $om public housing residents or management. The PHA shall provide written enumeration of the reasons for the request for the replacement of the ACOP personnel, including documentation and wimesses to the alleged behaviors. F. The PHA will provide the City with the applicable PHA rules and regulations for compliance with this contract. Section 3. EnPorcement of Rules and Regulations A. The Police Department is hereby empowered to enforce the following PHA rules and regulations: 1. Unauthorized visitors in unoccupied structures of the PHA shall be removed. 2, Unauthorized visitors creating disturbance or otherwise interfering with the peaceful enjoyment of lessees on PHA property sha11 be renioved. 3. Unauthorized visitors destroying, defacing or removing PHA property shall be removed and/or criminal enforcement actions shall be taken. With regard to the foregoing rules and regulations, the Police Department is hereby authorized, on behalf of the PHA, to give criminal trespass warnings to any persons deemed to be in violation of the rules or regulations, that is, to give notice to any violators that their entry on the property or premises is forbidden, and to arrest or cause the arrest and prosecution of any violators, when appropriate. B. The Police Department shall also enforce the parking provisions of Saint Paul Legislative Code, Section 157.20, Public Housing Agency of the City of Saint Paul — Parking Restrictions. C. The Police Department is hereby empowered to have removed any and all vehicles found parked in violation of said rule or regulation, pursuant to established City procedure for impounding vehicles. D. The Police Department is hereby empowered to enforce such additional PHA rules and regulations and perform such other duties as shall be specified in any addenda attached hereto or incorporated herein now or in the future. E. Nothing herein contained shall be construed as permitting or authorizing police officers to use any method or to act in any manner in violation of law or their swom obligatiou as police officers. 00-��3 Contract No.00-186 ACOP 2000 Page 7 of 11 Section 4. Communications, Reporting and Evaluation A. Communications — Access to Inforxnation. The City a�rees that the PHA will have unrestricted access to all public inforxnation, in accordance witl� federal and Minnesota state laws, which in any way deals �vith criminal activity in any of the PHA's communities. Such information includes information made public pursuant to Yhe Minnesota Govemment Data Practices Act or any other law making information public or accessible to the FHA. It is fizrther agreed that the Police Department will provide to the PHA copies of such incident reports, anest reports or other public documents which document or substantiate actual or potential criminal activity in or connected with the public housing developments in accordance with federal and Minnesota state laws. This information wi11 be provided at no cost by the Police Departrnent on a regular basis in accordance with speclfic procedures that haue been or will be established. B. Reporting. The Police Department will provide reports, in accordance with federal and Minnesota state laws, to the PHA describing the activities supported by the PHDEP grant funds. These reports may be provided monthly, quarterly or as otherwise requested by the PHA and may include the following data: 1. Hours worked: foot, bicycle, motorized, other 2. Calls/requests for service 3. Referrals to City/PHA/agencies 4. Suspicious persons — name and description 5. Vehicles abandoned/towed/stolen 6. Drug paraphernalia confiscated/found 7. Arrests/citations of both residents and outsiders to include age, sex, 8. 9. 10. 11. 12. 13. 14. ethnicity Property recovered/stolen Counseling of residents and visitors Broken lights/sidewalks Graffiti Conflict resolution; e.g., resolved apparent or actual conflict between two or more people Vehicle license number of suspicious persons Weapons violationslseized C. Media Coordination. The Police Department will relay to the Executive Dixectar or his designee information related to any major crime or incident that occurs on � PHA property, preferably before the media is informed or as soon as possible, in accordance with federal and Minnesota state laws. OO��d3 D. Evaluation. The City and the PHA shall cooperate on future evaluations of the community policing program iu pnblic housing. Contract No.00-186 ACOP 2000 Page 8 of i l Section 5. Plan of Operation The Police Aepartment and the PHA shall continue to administer the ACOP community policing program as previously, consistent with the PHA's PHDEP grant applications to HIJD. At the request of either party, the parties shall jointly prepaze a more specific plan of operations for use in preventing or eliminating drub related crime. Section 6. Term of Contract This contract is effective as of January l, 2000 and shall continue in effect until the 1999 PHDEP grant funds are exhausted (estimated to by December 31, 2000), or lon�er if additional funds are awazded by fI[ 7D or secured from other sources, unless earlier terminated in accordance with the terms of this Contract. Section 7. Compensation to the City A. All compensation to the City will be made on a cost reimbursement basis. The PHA will reimburse the City for services specified in this Contract in a total amount not to exceed Six Hundred Eightv-Seven Thousand Three Hundred Dollars ($687,300) in the following expense category: Assigned Personnel Salaries �,687,300 Attachment A to this Contract illustrates the approximate use of these funds. B. The PHA shall reimburse the Police Department on a monthly basis, upon performance of the proposed activities and receipt of invoices evidencing authorized expenditures. C. The city shall provide the following documentation in requesting reimbursement: Copies of Certified Payroll Time Reports documenting names, employee identification, hours worked in public housing developments, supervisory approval of the report, and supervisory verification of the necessity for any overtime worked. Oo-183 D. All requests for reimbursement are subject to the approval of the PHA's Executive Director, or that officiaPs designee, and the PHA shall thereafter make payment of the approved amount within thirty days of receipt of the request for reimbursement. ° Contract No.00-186 ACOP 2000 Page 9 of 11 Section 8. Audit Requirement The City and the Police Department shall have their financial records audited annually (as part of the City's annual audit) by an independent auditor and provide to the PHA a copy of the audit report, which is required for the City as a suba antee of federal funds. The audit shall include the PI�DEP funds expended under this agreement and shall con£orm to the requirements of OMB Circular A-128 or later OMB circulars as applicable. Any audit finding relating to use of the PHDEP funds under tlus agreement must be addressed and cleared in a rimely manner. Section 9. Non-Discrimination The PHA, the City and the Police Department agree that in the administration of the program(s) no person shall, on the grounds of race, color, religion, creed, national origin or ancestry, familial status, sex, status with regard to public assistance, marital status, disability, age, sexual or affectional orientation, political or other affiliation, be excluded from participation in the program(s) or be denied benefits of the program(s) and agree to comply with all federal, state, and local laws regarding discrimination. Secfion 10. Data Privacy Ail data collected, created, received, maintained, or disseminated by the City, the Police Departxnent or the PHA for any purposes in the course of the performance of this Contract is governed by the Minnesota Government Data Practices Act, Minn. 5tat. 13.01 et seq., or any other applicable state statutes, any state rules adopted to implement the Act, as well as federal regulations on data privacy. The parties agree to abide strictly by these statutes, rules, and regulations. The PHA has designated, and the City and the Police Department agree to designate, a Responsible Authority pursuant to the Minnesota Govemment Data Practices Act, Minnesota Statutes Chapter 13, who is the individual responsible for the collection, Maintenance, use and dissemination of any set of data on individuals, govemment data, or stunmazy data pursuant to this Contract. Section 11. indemnification The City does hereby release, discharge and agree to indemnify, protect, defend and save harmless the PHA from liability for any cost, damage, expense, injury or other casualty, to any person whomsoever or property whatsoever caused by or arising out of the Police DepartmenYs use and occupancy ofPHA property or services provided under this Contract, provided that such indemnification shall not be applicable where a decision or Judgment of a court of competent jurisdicUon indicates that said casualty to person or Property was the direct result of acts of commission, omission, ne�ligence or fault of the PHA, its a�ents or employees. pp ,3P3 Contract No.00-186 ACOP 2000 Page 10 of 11 Each pariy a�rees that it will be responsible for its own acts and/or omissions in carryin� out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and/or omissions of the other party and the results thereof. The liability of the City of Saint Paul and the Public Housing Agency of the City of Saint Paul, and their respective employees, officials and a�ents shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Chapter 466, et seq. and any other applicable law. Section 12. Certifications regarding Lobbying, Debarment As required by HUD, the Police Department has executed the Certifications regarding Lobbying, Debarment and Suspension in AttacYunents B and C to this Contract; and the Police Department will include the same certifications when required in any subcontracts or sub grants related to this Contract. Section 13. Right of Entry, Inspection and Repair The PHA, through its authorized employees or agents, shall have the right to enter the office spaces assigned by the PHA at any time, without advance notification, when there is reasonable cause to believe an emergency exists or during regular business hours upon one (1) day's notice for the purpose of inspection or repair of the office spaces or equipment therein or for such other purpose as may be deemed necessary by the PHA. Section 14. Aisposal of Personal Property The PHA shall have the right to sell, destroy or otherwise dispose of any personal property left on the premises by the Police Department after the Police Department has vacated or abandoned the premises. Section 15. Amendments; Termination A. Changes in the terms of this Contract may be made only by written amendment mutually agreed upon and signed by both parties. B. Either party may terminate this Contract upon providing ninety (90) days written notice to the other party. Such notice shall be delivered by Certified Mail, Return Receipt Requested. Section 16. Attachments The following attachments are hereby incorporated into this contract by reference: Exhibit A: Budget Narrative Exhibit B: Certification regarding Lobbying Exhibit C: Ceftification on Debarment and Suspension oa•��3 Contract No.00-186 ACOP 2000 Page 11 of i l By sigrung below, the Public Housing Agency of the City of Saint Paul, and the City of Saint Paul, Department of Police enter into this Contract which shall take effect on the date stated above. PUBLIC HOUSING AGENCY OF THE CITY OF SAINT PAUL � CTT NT PAUL DEPARTMENT By: By: pti-,�3 EXhibi� A ,; 1. ADDiTiOf3AL LAW ENFORCEMEN'i' -ACOP in 2000 BUDGET NARRRATIVE BRIEF PROGR,4M DESCRIPTlON: The St Paul Pofice Departme�Ys ACOP community policing program provides special police se�vices beyond those provided in other neighborhoods. The requested funds wifl support personnel costs. Funds Requested for Activity : 5634,305 (12 Month Budget) Amptified Budget Items by Object Class Category (From SF�t24A, Section B.6.) Loca{ Cash a Personnel: ACOP Salaries: Unit Costs PHDEP j1) SPPD Sergeant @ (unit commander) $59,877 !in Kind $59,877 oa-��3 ti1 f t � :�: • �E:4jT'. ,.:;.,. `��i1'=" . ;, � Y; 4�:] . - .a-...�r,- :.: �: -: : . _ Tota{ eudget $59,877 -." (7) SPPD Officers @ $51,27D $286,800 $286,800 PHA Contribution �52,995 $52,995 SPPD Contribution $19,095 $19,095 (3) IMerpreters (CLO)@ $27,516 $82,548 $$2,548 (11.00) Subtotai ACOP Personnel $369,348 $131,967 $50'f,315 Personnel: ACOP-PHA Liaison Team (1� SPPD Sergear�t @ $59,877 $59,877 $59,877 (4) SPPD O�cers for hi-rises @ $51,270 $205,080 $205,080 - � . � $491,880 b. Fringe Benefits ACOP $210,188 $210,188 u o nnge ene t , , Subtotal Personnel + Fringe before Overtime � OvertimeCost-ACOP 5634,305 $342,155 $18,470 5976,460 $18,470 • • F 1 � t •* � � .� � d. Tsaining - CEU's for POST License specialized conferences $4,000 $4,000 e. Equipment - TOTAL ANNUALIZED COSTS (5} marked police squad cars, @ $7,A20 $0 $37,100 $37,160 (5) unmasked police cruisers, @ $4,240 $0 $21,200 $21,200 Total Equipment $0 $58,300 $58,300 f. Supplies: Consumable supplies and psinting postage, phones for ACOP o�ce, squad ceU phone $0 $7,875 $7,875 Total Suppiies $0 $7,875 $7,875 g. Contractual h. Construction No Items No Items $0 $0 $0 $0 $0 $0 i. Other No Items $0 $0 $0 Total Direct Costs 634,305 5430,800 51,065,�05 Less PHA Contribution (b52,995) City1SPPD Contribution 5377,805 �ch',bit 3 Dtsclosu�e of Lohbytng Activities Compiete ihis form to dsGOSelobbying aM3vNiea pursuaM to 3� U.S.O.1352 . (See reverse sfde for InstrucSions.) oa -313 nav�o�ea ey or� a «iae-ooas Public Reporting Burden tor this collectlon of infortnatlon is estimated to average 30 minutes per response, indud(ng the tlme for rev(ewing instructions, searching existing data sources, gather3ng and maimaining ihe data needed, and completing and revtewing the cotlectfon af infonnation. Piease do not retum your completed fortn to the Office of Management and Budget; send it to ihe address provided by ihe sponsoring agency , t. 7ypeotESde[alAettop(anterappropriatelettar) 2 StatusafFaderatAetbn(eMers � y a°Ont � a bid/offedapplication b. grant ❑ b. iniUal award e. cooparative agreemant c. post-award d. lo3n e. Ioan guarantee t. toan insurance 4. Name and Address ot ReporU� Entlty 5. a Prime � Subawardee lier , N known N/A Congressional Dtstrict, if known �Her) 3. FleportTyps(eMerapprop�Satelette� . ❑ a a initial AGng b. m8tefiei Chenge For MatnrFel Change Onty Y� qua�ler deteotlasirepat •t�Y� AI..C.. ��ar�� llvl ��x N/A Congresaional Disiriet, if laawn 6. PederelDepartmantlAgeney N/A 6. Federal Act(on Number, i(known N/A 7. FederalProgremNamelDescNpNon NJA CFDA Num6er, N applicable 9. Award Amounc, H krwwn g N/A 70a. Name and Address of Lobby(ng Registrant {if individual, fast nama, first name, MI) N/A b. Individueis Performing Servicea (G�du�ngaddressNdiftereMfrom No. t0a.) (tasl nama, tiTSt name, MI) N/A 1.Information requestad through this form is authorized by Sec.3i9, Pub. L. 101-121,103 Stat, T50, as amended by sec.10; Pub.1,.104- 65, Stat. 700 (31 U.S.C. 1352). This disclosure of Iobbying activities is a material representation of fact upon which reliance was placed by the above wfien this transaction was made or entered into. This disclosure is required pursuant to 39 U.S.C. 7352. This infocmation wili be reported to the Congress semiannually and wiil be available for pubiic inspection. Any person who faiis to flie the required disclosure shatl be subjed to a civii penafty of not less than $10,000 and not more than $100,OQ0 tor each such fa(lure. Npme /��; �t W C�.; � / �`� 6� Palie� Na. � � - aa Z -�5 � �—{�.... o0 �darat Use Oniy C�CViit�it G Certification Regarding ��' �-� --us. nePartme�c or Hoo,i�a Debarment and Suspens[on and Urban Development ._ . . _.'."J C^. .. _. �-.'}'y`�...' ' -L"J Jli.'<S'[:'-:i 5 � ' ..i��ii-2�{'l: CctifkstSon A: Cecti6�tton Regardine 1k6a?mmt, SutQeosluq, and ;= .- Other Responsibiltty Macten - Primaiy Covered Traasacttons .. 1. The prospcctive primary participant ccrti£es to Ihe bat of its Fmowl= " edge and belief that its principals: _ ' ' � " ' � "" a. Ate not presen[ly debaaed, suspended, proposed for debatment, ' dcclarcd incligible, or voluntarily ezduded itom covemd transactions by any Fedcral debarment or ageney; '' • b. Have not within s three-ycar period preceding this proposal. _ bccn convicted of or had a civil jndgment renducd agaiast them fot ;, commission of fraud or a crimina! offenst in connection with obtain-. ::� ing, a[tempting to obtain, or performing a public (Fedual, State, or locap transaction ot convact under a'pubtic Vansaction; violatiori of" Federa] or State antitrvri atatutes or commission of embeulemeat, thoft, � forgery, bribery, falsification, or desvuction of records, making false � statements, ot mceiving stolen property; � �"' '` c. Are not presently indicted for or otherwise criminally or civilly. ,. charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in pazagraph (I)(b) of this censfication; and � d. Have no[ within a three-year period preceding this application! proposaL had one or more public transactions (Federal, State, or local) terminated for cause or detault. . 2. Where the prospcetive ptimary pazticipant is unable to certify to any of che statemen[s in [his certification, such prospective participant shati attach an explanation to this proposal. . Instructions Cor Certifcat3on (A) 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inabiliry of a person [o provide the certification reqvired below will not nccusarily result in deniat of participation in this covered cransaction. The prospective participant sha!! submit an exp(anation of why it cannot provide the ceniflcation set out below. The certifi- cation or explanation will be considered in connection with the department or agency's determination whether [o entei into this transaction. However, failure of the prospective primazy pazticipant to furnish a certification or an explanation shal! disqualify such person from pazticipation in this transaction. 3. 7'he eertification in this clause is a material representation of fact upon which reliance was p]ace when [he deparUnent or agency deter- mined to enter into this transaction. If it is latcr determined that the prosgective primary participant knowingly rendered an erroneous ccnification, in addition to othu remedies available to the Federal Govemment, the dcpartment or agency may terminate this vansaction for causc of dctavlt. - �o �� :. � � - --'�?�� . . �...,d� .. . .�::.�:ti.a,;;a� 4. 'fhe prospective primary participant sha11 provide immediate�wiii"!?�ir ten noticc. to the depaztment ot agency _to whom this proposal is2�:s; submitted if at any time the prospective primary participant leams tha��f� its certification was enoneous when submittcd or has become crrone��( ;� ous by rcason of changed circumstances. �--�. .^=iiS?'t�i: � 5. The terms covered transactioa, debarred, suspended, ineligible,,; lower IIer wvered ttansaction, parrictpant, primary'co"v=�",� ered transaction dnci a1, ro osat snd voluntaril excluded, as`S+'%r �P P P P � Y •-„- � used in this clause, ha�e the meanings set out in the Definitions.�nd ��.', �,� Coverage sectioas oi tfro rules imptementing Executive Order 12549; :�`�. You may contact the department or ageney to which [his proposat is, ;. , being submitted for assistance in obtaining a copy of these regulations ,„ 6. The prospective primary particip8n[ ag2es by submitting this ��=` proposal that, should the proposed covered transaction be entered into; it shall not knowing)y enter into any lower tier covercd tranzaction with a person who is debazred, suspended, declared ineligible, or _ voluntazily excluded from participation in this covered vantac[ion. unless authorized by the department or agency entecing into this ; transaction. � 7. The prospective primary participant further agrees by submitting this proposal ihai it will include the clause titled "Cettifitation Regarding Debarment, Suspension, Ineligibility and Voluneary Exclu- sion - Lower Tier Covered Transaetion,' provided by the department . or agency entering into this covered transaction, without moditication, in a11 1ower tier covered iransactions and in al! solicitations for lowor tiet tovered transactions. 8. A partieipant in a co�ered transaetion may rely upon a eertification of a prospective participant in s]ower tier covered ttansaction that it is not debarred, suspended, ineligibie, or voluntarily exduded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 9. Nothing tontzined in the foregoing sball be construed �o require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and infonnation of a partieipant is not required to excecd that which is normally possessed by a prudent petson in the ordinary course of business dealings. 10. Ezcept for transactions authorized under paragraph (6) of these. instructions, if a participant in a covered transaction knowingty enters into a lower tia covered tran:actian with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this vansaction, in addition to oeher remedics availablc to [hc Federal Government, the dcpanment or agcncy may terminzte this transaction fa[ cause of default. A�je 1 of 2 lorm HUD•2992 (�J98) aa-3t� :. ---..�_.___.... . �,;.. .;.:; .:. t�., CertlReatlon 8: CertiIIcat[oa Regacding Debarmmt, Siup ion, Tneli: �.�. �-as _ ._ •- ( •�''�Ti�i�� :: T� �J . . �. glbtitty and Voluntary Exdusfon - Losrer TTer Covered Tnnsyctlons . •; s- 1. The prospective lower tiet pa[ticipant tertifies, by submission of 5. The prospective lawez ticr participant agroes by submitting this this proposat, that nci[hcr it nor its principals is presencly debarred, proposal that, should the proposed tran`actioa be e�tur,d inW, suspended, proposed for debazment, declazed ineligible. or voluntarily it shali not� knoviingly rnter'iatv any towc�'tu�'eovard trana`�ac�oo ezeluded from participation in this vansaetion by any Federal depart- with a person "who� is debarred, suspended, $eclued inelig37�i'• ment or ageacy. . . vo3untatily exduded from partieipation in this eovued _transaetion , ' " ' ' '" ' _ .,Pirr 2. Whore the prospective lower [ier participant is'unable [o eeRify �o �. uniess authorized by the department or agency with whick this ttans-__ any of the statementt in [hie certificacion, such prospective pariicipant": - action 'originated. -' shal! attach an ezplanation ro this proposal. •� --. . " 6. The prospective lowcr tier particiQant furthet agrees by submityng, Instructions for CertifeaUon (B) � '"'" " � � this proQosai that it wi11 include Ihis dause titled "Certification . -: . .,.�,,-, ,. : . _, y _, , _ Regarding Debarmcnt, Susprnsion, Ineligibility and Voluntary Ezclu- . -t•�._:_.:a;_,: �.. 1. By signing and,submitting this proposal the prospeciiv@ Sower tier,� ...: sion - Lower Tier Covercd Traasaction;' without modificalion, in all participant is prov,iding t6e certification�set out below �' �� 1av+er tier cnveted vansacuons and in all mlicitations for tower" tier . . . .: . ,. .._ . . ...«:;:t,,.sa�:a' coveted transacpons. � . . . . 2. 1'he certification in this clauie is a material repieseniation bf faci -" �'�' � _ . upon whic6 iolianco was placed when this tr"arisactidri was eatered into:�• �� - A pariicipant,in a covered transaction�may re(y upon a certification� If it is later dete�rnined that t6e prospective loww tier'participant ' of a prospective participant in a lowet ticr covered transaction that it knowingly rendered an ertoneous certification, in addition to other is not debarred, suspended, ineligible, or voluntarily ezcluded f:om the rcmediu available to the Federal Government, the department or covered transaction, unless it knows that the certifieation is cnoncous. agency with which Ihis transactian originated may pursue available A Q�icipaat may decide the method and frequency by which it remedies, including suspension and/or debarment. .� ". � determines the eligibility of its principals, Each participant may, but 3. 7'he ros ctive lowet tier artici ant shall � is not require"d to, check the Nonptocurement List. " P P� p p provide immediate written notice to the person to which this proposal is submitted if at any $• Nothing contained in the foregoing sha11 be construed to require time Ihe prospective lower fier participant leams that its certification establishment of a sysiem of records in ordez to render in good faith the was erroneous when submitted ot has become erroneous by reason of ceRification reyuired by this clavse. The knowledge and information changed circumstances, of a participant is not required to excecd that which is normally possessed by a prudent person in the ordinary eourse of businoss 4. The terms covesed transaction, debaYred, suspended, fneiiglbSe, dealings. lower tier covered transactton, partictpaat, person, grimary cov- ered traasactioa, pdncipal, proposal, and voluntar[ty excluded, as 9. Except for transactions authorized under paragaph (5) of these used in this dause, have the meanings set out in tho Definitions and instructions, if a panitipant in a)ower covered transaction knowingly Coverage sections of rulet implementing Executive Order 125A9. You enters into a Iower tier tovered transaction with, a person who is may contact the person to which this proposal is submicced for assis- suspended, debarred, ineligible, or votuntatity ezcluded from partici- tance in obtaining a copy of these reguJations. pation in this transaction, in addition to otherremedies available to the Federa] Government, the department ot agency with which this tans- action originated may pursue available remedies including suspensic.i and/or debarment. Date ,�j— l� Signature ol rue r C� FBqe 2 of 2 ( uG �C�-- form HUD-2992 (3/98) ��' �� CouacilFile # pp.3,[!3 Green Sheet # 104614 Presented By: Referred To: 7 8 9 10 11 12 13 14 15 1G 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Committee:Date: WHEREAS, the Saint Paul Police Department wishes to enter into an agreement Fti�th the Pubtic Housing Agency of the City of Saint Paul (PHA) to continue the Communit} Oriented Policing Program (ACOP) from January 1, 2000 through December 2000; and WAEREAS, PHA has received a Public Housing Drug Elimination Grant from the U.S. Department of Housing and Urban Development for continuing the ACOP Program; and THEREFQRE BE IT RESOLVED, that the City Council authorizes Chief William Finney to enter into an agreement with PHA. �� by Department of: � tt Form A roved b� C,1ty Atto� �� By: /�'� Approve ayor for u n io�to Council: By: `� PHA-c2000 xls RESOLUTION OF SAINT PAUL, MINNESOTA DtPARTMENT/OFFICEICOUNCIL DATE INITfATED Paace � 03l30/200� GREEN SHEET No. 104614 CONTA TP RSON& HO E INf11AVDA INrt1AVDATE WIIIlajTlF'LI1Iley 292-3588 � DEPARTMENTOIRECTOR S GTYCOUNCIL p/ � MUST BE ON COUNGL AGENDA BY (DA�E) b� • 3' �7 AS+`Y � J �QiYAiiORHEY ❑piTttERK `J ❑Z FIIIPNCINLSERVICESDIR_ �FQifWCWLSERVIACCTG a MGYOR(ORASSlST/Wij��y[JJ� �ntipnnRIGHTS 7/. TOTAL # OF SIGNATURE PAGES 1 (CLIP ALL LOCATIONS FOR SIGNATURE) AC7ION REQUESTED Signatures requested of the attached Council Resolution authoriaing the Saint Paul Police Department to enter into an agreement with the Public Housing Agency of the City of Saint Paul (PHA). RECOMMENDATION App�oVe (A) Of ReJeCf �R) PERSONAL SERVICE CONTRACTS MUST ANSWER THE FOLLOWING QUESTIONS t. Has this petsoNfirm ever worketl under a wntract for this department� PLANNING COMMISSION YES NO CIB COMMITTEE 2. Has this person/firm ever been a city employee� CIVIL SERVICE COMMISS{ON vE5 NO 3 Does this persoNfirm possess a skili not normally possessed by any current city employee� YES NO 4. Is ihis personKrm a targeted vendoR YES NO F�plain alf yes answers on separate sheet and attach to green sheet fNfTIATIidG PROBLEM ISSUE, OPPORTUNITY (WHO, WHAT, WHEN, WHERE, WHY) The Saint Paul Police Department wishes to enter into an agreement with the PHA to continue the Communiry Onented Policing (ACOP) Program from January 1, 2000 through December 2000. (Attached is a copy of the contract) �e ADVANTAGESIFAPPROVED Abiliry to partnership with PHA and continue the ACOP Program. DISADVANTAGESIFAPPROVED None. � DISADVANTAGES IF NOT APPROVED - � �:i,sr as�.^ e{'- Discominuation of the ACOP Program. �� Z�Q� TOTAL AMOUNT OF TRANSACTION $ SH'I,3OO.00 COSTfREVENUE BUDGETED (CIRCLE ONE) YES NO FUNDING SOURCE Pub1iC H011Sirig AgOnCj� O� $31RY P3llI ACTIVITY NUMBER 04100 FINANCIAL INFORMATION (EXPLAIN) Contract No.00-186 0 0 -3�t3 CONTRACT FOR SUPPLEMENTAL POLICE SERVICES This Contract is made and entered into this 1�` day of7anuary 2000 by and between the PUBLIC HOUSING AGENCY OF THE CITX OF 5AINT PAUL ("PHA"), and the CITY OF SAINT PAiJL ("City"), acting by and through its DEPARTMENT OF POLICE ("Police DepartmenP') for the provision of specific police services to improve the safety, security and livability of the PHA's public housing properties. WHEREAS, since 1991 the PHA and the City have collaborated to provide the community policing program known as A Community Outreach Prob am ("ACOP") to create a dru� and crime-free environment and to provide for the safety and protection of residents, employees and visitors in public housing developments; and WHEREAS, the PAA has been awarded a 1944 Public Housing Drug Elimination Program (PHDEP) C�rant by the United States Department of Housing and Urban Development (HUD) for the purpose of continuing the ACOP community policing program and other drug and crime prevention activities; and WHEREAS, the PHA desires to continue the ACOP program; and WHEREAS, the City, by and through its Police Department, desires to assist in the effort by providing effective police services at all PHA locations; NOW, THEREFORE, the PHA and the City agree as follows: Section 1. Scope of Services Provided by the City The City agrees that the services rendered by the personnel assigned to the ACOP unit under this Contract (licensed, sworn police officers and non-sworn civilian employees) are in addition to baseline police services, and that routine police patrol and response to 911 calls in public housing developments wi11 continue to be the responsibility of other Police Department personnel normally assigned to such duties in their areas. The level of these and other baseline police services will not be reduced. The duties and extent of services of the Police Department shall include, but shall not be limited to: A. The City, by and through its Police Department, will assign one police officer of at least the rank of sergeant and additional police officers and civilian staff as stated in the Ht3D-approved budget for the Public Housing Drug Elimination ° Program (PHDEP) grant to perform specialized patrols to enforce all state and local laws and the PHA rules specified in this Contract. Swom officers shall at all times remain part of, subject to and in direct relationship with the Police DeparimenYs chain of command and under Police Department rules, regulations and standard operating procedures. Contract No.00-186 ACOP 2000 Page 2 of ll B. The City agrees to assign police officers to targeted azeas during specified periods of time identified by the PHA and agreed upon by the Police Department as high crime or high workload periods (directed patrol), such as 6 p.m. to 2 a.m. in certain areas, to maintain a police patrol presence. C. The Cify agrees that the Police Department will employ a community policing concept and that ACOP personnel will be based at PHA locations as mutually aa eed behueen the PHA and the Police Departrnent. The City further agrees that the Police Department will develop and maintain communications with residents and will assist in developing or enhancing crime prevention pro jrams in public housing communities, including "storefronts", Door Watch programs and block clubs. D. The City agrees to collect and provide police workload data in public housing development and crime statistics as described in the PHDBP grant application, subject to federal and Minnesota state laws. This Contract provides sufficient basis for the exchange between the City and the PHA of data and information described in the Contract. A request for information or data outside of the scope of this Contract sha11 be in writing. E. It is further agreed that, upon proper notice but without necessity of a subpoena, police personnel will appear as witnesses in the PHA's administrative grievance procedure, civil dispossessory hearings, or other civil ar court proceedings where the issue includes criminal or quasi-criminal conduct on or near public housing property involving any resident, member of a resident's household, ar any guest or guests of a resident or household member, or where the issue includes any criminal or quasi-criminal conduct off public housing property involving any resident or member of a residenYs household. ao.�f 3 �'. Without limiting any of the foregoing, the City agrees that with respect to the services to be performed by any police personnel in accordance `vith this Contract, the appropriate Police Deparhnent Patrol Commander or Supervisor will meet with resident leadership and management representatives of the PHA on a routine basis for the purposes of reviewing the enforcement and prevention efforis and planning for future changes or modifications anticipated by this Contract. These meetings shall occur at least quarterly. G. The City agrees that Police Department personnel assigned to the ACOP unit work exclusively on public housing related matters, unless they are needed by the Police Department as additional support in an emergency situation. , H. The City agrees that it will provide the assigned personnel with such basic equipment and vehicles as may be necessary and reasonable in order to allow the police of5cers to carry out the duties anticipated under this Contract. Any additional motor vehicles, bicycles or other equipment which are requested by and Contract No.00-186 ACOP 2000 Page 3 of 11 are fumished at the expense of the PHA shall remain the properiy of the PHA. The PHA and City may mutually agree to lease equipment or vehicles. I. The Police Department will provide at a minimum sixteen (16) hours of training on community relations and interpersonal communications skills to new staff assigned to ACOP. The Police Deparl�nent shall desia ate a command officer as the Administrative Liaison Officer, who will work in concert with the Executive Director of the PHA or that officiaPs designee. The Administrative Liaison Officer may be the same person as the officer of the rank of sergeant or higher, as required by Section 1.A. The Administrative Liaison Officer will perform the following duties: 00�3�3 1. Coordinate the dissemination and processing of police and security reports in accordance with federal and Minnesota state laws, provide supervisory assistance, and coordinate in resolving problems or carrying out the provisions of this Contract; 2. Establish and maintain an ongoing line of communication with Police Department commanders and other police personnel; 3. Prepare quarterly progress reports and evaluations of services requested and provided under this Contract for review by the Executive Director, the Police Chief, appropriate Deputy Chiefs and Police Department commanders and others as may be requested by the Executive Director or that official's designee; 4. Tnitiate and monitor ongoing lines of communication with resident leaders to effectively employ the community policing concept and to address in a timely manner concerns raised by community leaders; 5. Attend Resident Council meetings and assist in developing resident security programs; 6. Assist or advise the planning and implementation of other a ant-funded security programs within the PHA; and 7. Establish a clearly defined process for reporting non-emergency criminal activities, which shall include prompt reports, including "calls for service" reports, by Police Department staff, in accordance with federal and Minnesota state laws, Co PHA staff of criminal activities on PHA property, to facilitate appropriate response and tracking of such activities. Contract No.00-186 ACOP 2000 Page 4 of 11 K. The City ab ees that the Police Department will assign at least four ACOP officers to provide law enforcement acrivities in the PHA's sixteen hi-rises. These officers will form a four member "Liaison Team". The "Liaison Team" is responsible for the following: 1. Liaison with management and maintenance staff at defined family and hi- rise sites. Liaison with resident councils and residents of family and hi-rise sites. 3. Liaison with Rea CentersBoys and Girls Clubs at the family developnients. 4. Coordinate efforts between PHA, SPPD, attorneys, and courts, to expedite solutions to specific problems (illegal tenant behavior, violence, etc.) within PHA. 5. Crisis intervention — assist management and Human Service Coordinators with these problems. 6. Crime prevention — staff education, resident education, storefronts, safety and security training, police NAO/Reserve opportunities and training. Hi-Rise patrol and respond to requests for police services. Section 2. Scope of Services Provided by the PHA A. The PHA will provide training, where appropriate, to ACOP personnel on public housing mana�ement issues and will assist the Police Department in providing training to residents and PHA staff on community policing and crime prevention issues associated with public housing. This training shall include, but not be limited to, the following: Crime prevention and security responsibilities; 2. Community organization/mobitization against the causes of and precursors to crime; 3. Drug awareness and control; 4. Orientation and familiarization with the public housing corrimunities for the assigned officers; and 5. Orientation to the lease contract, and lease compliance enfarcement procedures and policies. b o-183 Contract No.00-186 ACOP 2000 Page 5 of ll B. The PHA will provide the following in-kind accommodations, services and equipment: 1. Accommodations — The PHA will provide suitable space to be used as office space at locations as mutually agreed upon between the PHA and the Police Deparhnent. 2. Services — Office space provided by the PHA will be supplied with all utilities except telephone. The PHA also shall provide all labor, equipment and materials necessary to provide routine maintenance and repair service to maintain the space in good working order, including maintenance and repair of electrical, plumbing, sanitary, heating, ventilating and other facilities and appliances supplied by the PHA. 3. Equipment — Office space provided by the PAA will be supplied with other additional equipment mutually agreed upon in connection with the performance of this Contract. 4. Modification(Damage — The PHA wi11 make reasonable modifications, including minor structural, electrical and mechanical changes to the accommodations provided in order to meet the City's operational needs. Any damage to the unit or equipment provided by the PHA for City employees, which the PHA determines to be above normal wear for the item or accommodation, shall be repaired or replaced by the City at the discretion of the PHA. C. The PHA shall provide the Police Depariment with copies of any assessments, evaluations or statistical measures it produces or obtains showing results achieved by ACOP, as measured against the goals and performance objectives specified in the PHA's PHDEP grant application. D. The PHA shall adopt policies and procedures requiring its staff to promptly report to the Police Department any criminal activities occurring on PHA property, to facilitate appropriate response to and tracking of such activities. E. The PHA reserves the right to reasonably request the Police Department to replace any ACOP personnel for the following reasons: 1. Neglect or non-performance of duties; � 2. Disorderly conduct, use of abusive or offensive language, or fighting; Criminal action; po-�f�3 4. Selling, consuming, possessing or being under the influence of intoxicants, including alcohol or illegal substances, while on assignment to the PHA; Contract No.00-186 ACOP 2000 Page 6 of 11 5. Substantiated complaints $om public housing residents or management. The PHA shall provide written enumeration of the reasons for the request for the replacement of the ACOP personnel, including documentation and wimesses to the alleged behaviors. F. The PHA will provide the City with the applicable PHA rules and regulations for compliance with this contract. Section 3. EnPorcement of Rules and Regulations A. The Police Department is hereby empowered to enforce the following PHA rules and regulations: 1. Unauthorized visitors in unoccupied structures of the PHA shall be removed. 2, Unauthorized visitors creating disturbance or otherwise interfering with the peaceful enjoyment of lessees on PHA property sha11 be renioved. 3. Unauthorized visitors destroying, defacing or removing PHA property shall be removed and/or criminal enforcement actions shall be taken. With regard to the foregoing rules and regulations, the Police Department is hereby authorized, on behalf of the PHA, to give criminal trespass warnings to any persons deemed to be in violation of the rules or regulations, that is, to give notice to any violators that their entry on the property or premises is forbidden, and to arrest or cause the arrest and prosecution of any violators, when appropriate. B. The Police Department shall also enforce the parking provisions of Saint Paul Legislative Code, Section 157.20, Public Housing Agency of the City of Saint Paul — Parking Restrictions. C. The Police Department is hereby empowered to have removed any and all vehicles found parked in violation of said rule or regulation, pursuant to established City procedure for impounding vehicles. D. The Police Department is hereby empowered to enforce such additional PHA rules and regulations and perform such other duties as shall be specified in any addenda attached hereto or incorporated herein now or in the future. E. Nothing herein contained shall be construed as permitting or authorizing police officers to use any method or to act in any manner in violation of law or their swom obligatiou as police officers. 00-��3 Contract No.00-186 ACOP 2000 Page 7 of 11 Section 4. Communications, Reporting and Evaluation A. Communications — Access to Inforxnation. The City a�rees that the PHA will have unrestricted access to all public inforxnation, in accordance witl� federal and Minnesota state laws, which in any way deals �vith criminal activity in any of the PHA's communities. Such information includes information made public pursuant to Yhe Minnesota Govemment Data Practices Act or any other law making information public or accessible to the FHA. It is fizrther agreed that the Police Department will provide to the PHA copies of such incident reports, anest reports or other public documents which document or substantiate actual or potential criminal activity in or connected with the public housing developments in accordance with federal and Minnesota state laws. This information wi11 be provided at no cost by the Police Departrnent on a regular basis in accordance with speclfic procedures that haue been or will be established. B. Reporting. The Police Department will provide reports, in accordance with federal and Minnesota state laws, to the PHA describing the activities supported by the PHDEP grant funds. These reports may be provided monthly, quarterly or as otherwise requested by the PHA and may include the following data: 1. Hours worked: foot, bicycle, motorized, other 2. Calls/requests for service 3. Referrals to City/PHA/agencies 4. Suspicious persons — name and description 5. Vehicles abandoned/towed/stolen 6. Drug paraphernalia confiscated/found 7. Arrests/citations of both residents and outsiders to include age, sex, 8. 9. 10. 11. 12. 13. 14. ethnicity Property recovered/stolen Counseling of residents and visitors Broken lights/sidewalks Graffiti Conflict resolution; e.g., resolved apparent or actual conflict between two or more people Vehicle license number of suspicious persons Weapons violationslseized C. Media Coordination. The Police Department will relay to the Executive Dixectar or his designee information related to any major crime or incident that occurs on � PHA property, preferably before the media is informed or as soon as possible, in accordance with federal and Minnesota state laws. OO��d3 D. Evaluation. The City and the PHA shall cooperate on future evaluations of the community policing program iu pnblic housing. Contract No.00-186 ACOP 2000 Page 8 of i l Section 5. Plan of Operation The Police Aepartment and the PHA shall continue to administer the ACOP community policing program as previously, consistent with the PHA's PHDEP grant applications to HIJD. At the request of either party, the parties shall jointly prepaze a more specific plan of operations for use in preventing or eliminating drub related crime. Section 6. Term of Contract This contract is effective as of January l, 2000 and shall continue in effect until the 1999 PHDEP grant funds are exhausted (estimated to by December 31, 2000), or lon�er if additional funds are awazded by fI[ 7D or secured from other sources, unless earlier terminated in accordance with the terms of this Contract. Section 7. Compensation to the City A. All compensation to the City will be made on a cost reimbursement basis. The PHA will reimburse the City for services specified in this Contract in a total amount not to exceed Six Hundred Eightv-Seven Thousand Three Hundred Dollars ($687,300) in the following expense category: Assigned Personnel Salaries �,687,300 Attachment A to this Contract illustrates the approximate use of these funds. B. The PHA shall reimburse the Police Department on a monthly basis, upon performance of the proposed activities and receipt of invoices evidencing authorized expenditures. C. The city shall provide the following documentation in requesting reimbursement: Copies of Certified Payroll Time Reports documenting names, employee identification, hours worked in public housing developments, supervisory approval of the report, and supervisory verification of the necessity for any overtime worked. Oo-183 D. All requests for reimbursement are subject to the approval of the PHA's Executive Director, or that officiaPs designee, and the PHA shall thereafter make payment of the approved amount within thirty days of receipt of the request for reimbursement. ° Contract No.00-186 ACOP 2000 Page 9 of 11 Section 8. Audit Requirement The City and the Police Department shall have their financial records audited annually (as part of the City's annual audit) by an independent auditor and provide to the PHA a copy of the audit report, which is required for the City as a suba antee of federal funds. The audit shall include the PI�DEP funds expended under this agreement and shall con£orm to the requirements of OMB Circular A-128 or later OMB circulars as applicable. Any audit finding relating to use of the PHDEP funds under tlus agreement must be addressed and cleared in a rimely manner. Section 9. Non-Discrimination The PHA, the City and the Police Department agree that in the administration of the program(s) no person shall, on the grounds of race, color, religion, creed, national origin or ancestry, familial status, sex, status with regard to public assistance, marital status, disability, age, sexual or affectional orientation, political or other affiliation, be excluded from participation in the program(s) or be denied benefits of the program(s) and agree to comply with all federal, state, and local laws regarding discrimination. Secfion 10. Data Privacy Ail data collected, created, received, maintained, or disseminated by the City, the Police Departxnent or the PHA for any purposes in the course of the performance of this Contract is governed by the Minnesota Government Data Practices Act, Minn. 5tat. 13.01 et seq., or any other applicable state statutes, any state rules adopted to implement the Act, as well as federal regulations on data privacy. The parties agree to abide strictly by these statutes, rules, and regulations. The PHA has designated, and the City and the Police Department agree to designate, a Responsible Authority pursuant to the Minnesota Govemment Data Practices Act, Minnesota Statutes Chapter 13, who is the individual responsible for the collection, Maintenance, use and dissemination of any set of data on individuals, govemment data, or stunmazy data pursuant to this Contract. Section 11. indemnification The City does hereby release, discharge and agree to indemnify, protect, defend and save harmless the PHA from liability for any cost, damage, expense, injury or other casualty, to any person whomsoever or property whatsoever caused by or arising out of the Police DepartmenYs use and occupancy ofPHA property or services provided under this Contract, provided that such indemnification shall not be applicable where a decision or Judgment of a court of competent jurisdicUon indicates that said casualty to person or Property was the direct result of acts of commission, omission, ne�ligence or fault of the PHA, its a�ents or employees. pp ,3P3 Contract No.00-186 ACOP 2000 Page 10 of 11 Each pariy a�rees that it will be responsible for its own acts and/or omissions in carryin� out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and/or omissions of the other party and the results thereof. The liability of the City of Saint Paul and the Public Housing Agency of the City of Saint Paul, and their respective employees, officials and a�ents shall be governed by the provisions of the Minnesota Tort Claims Act, Minnesota Statutes, Chapter 466, et seq. and any other applicable law. Section 12. Certifications regarding Lobbying, Debarment As required by HUD, the Police Department has executed the Certifications regarding Lobbying, Debarment and Suspension in AttacYunents B and C to this Contract; and the Police Department will include the same certifications when required in any subcontracts or sub grants related to this Contract. Section 13. Right of Entry, Inspection and Repair The PHA, through its authorized employees or agents, shall have the right to enter the office spaces assigned by the PHA at any time, without advance notification, when there is reasonable cause to believe an emergency exists or during regular business hours upon one (1) day's notice for the purpose of inspection or repair of the office spaces or equipment therein or for such other purpose as may be deemed necessary by the PHA. Section 14. Aisposal of Personal Property The PHA shall have the right to sell, destroy or otherwise dispose of any personal property left on the premises by the Police Department after the Police Department has vacated or abandoned the premises. Section 15. Amendments; Termination A. Changes in the terms of this Contract may be made only by written amendment mutually agreed upon and signed by both parties. B. Either party may terminate this Contract upon providing ninety (90) days written notice to the other party. Such notice shall be delivered by Certified Mail, Return Receipt Requested. Section 16. Attachments The following attachments are hereby incorporated into this contract by reference: Exhibit A: Budget Narrative Exhibit B: Certification regarding Lobbying Exhibit C: Ceftification on Debarment and Suspension oa•��3 Contract No.00-186 ACOP 2000 Page 11 of i l By sigrung below, the Public Housing Agency of the City of Saint Paul, and the City of Saint Paul, Department of Police enter into this Contract which shall take effect on the date stated above. PUBLIC HOUSING AGENCY OF THE CITY OF SAINT PAUL � CTT NT PAUL DEPARTMENT By: By: pti-,�3 EXhibi� A ,; 1. ADDiTiOf3AL LAW ENFORCEMEN'i' -ACOP in 2000 BUDGET NARRRATIVE BRIEF PROGR,4M DESCRIPTlON: The St Paul Pofice Departme�Ys ACOP community policing program provides special police se�vices beyond those provided in other neighborhoods. The requested funds wifl support personnel costs. Funds Requested for Activity : 5634,305 (12 Month Budget) Amptified Budget Items by Object Class Category (From SF�t24A, Section B.6.) Loca{ Cash a Personnel: ACOP Salaries: Unit Costs PHDEP j1) SPPD Sergeant @ (unit commander) $59,877 !in Kind $59,877 oa-��3 ti1 f t � :�: • �E:4jT'. ,.:;.,. `��i1'=" . ;, � Y; 4�:] . - .a-...�r,- :.: �: -: : . _ Tota{ eudget $59,877 -." (7) SPPD Officers @ $51,27D $286,800 $286,800 PHA Contribution �52,995 $52,995 SPPD Contribution $19,095 $19,095 (3) IMerpreters (CLO)@ $27,516 $82,548 $$2,548 (11.00) Subtotai ACOP Personnel $369,348 $131,967 $50'f,315 Personnel: ACOP-PHA Liaison Team (1� SPPD Sergear�t @ $59,877 $59,877 $59,877 (4) SPPD O�cers for hi-rises @ $51,270 $205,080 $205,080 - � . � $491,880 b. Fringe Benefits ACOP $210,188 $210,188 u o nnge ene t , , Subtotal Personnel + Fringe before Overtime � OvertimeCost-ACOP 5634,305 $342,155 $18,470 5976,460 $18,470 • • F 1 � t •* � � .� � d. Tsaining - CEU's for POST License specialized conferences $4,000 $4,000 e. Equipment - TOTAL ANNUALIZED COSTS (5} marked police squad cars, @ $7,A20 $0 $37,100 $37,160 (5) unmasked police cruisers, @ $4,240 $0 $21,200 $21,200 Total Equipment $0 $58,300 $58,300 f. Supplies: Consumable supplies and psinting postage, phones for ACOP o�ce, squad ceU phone $0 $7,875 $7,875 Total Suppiies $0 $7,875 $7,875 g. Contractual h. Construction No Items No Items $0 $0 $0 $0 $0 $0 i. Other No Items $0 $0 $0 Total Direct Costs 634,305 5430,800 51,065,�05 Less PHA Contribution (b52,995) City1SPPD Contribution 5377,805 �ch',bit 3 Dtsclosu�e of Lohbytng Activities Compiete ihis form to dsGOSelobbying aM3vNiea pursuaM to 3� U.S.O.1352 . (See reverse sfde for InstrucSions.) oa -313 nav�o�ea ey or� a «iae-ooas Public Reporting Burden tor this collectlon of infortnatlon is estimated to average 30 minutes per response, indud(ng the tlme for rev(ewing instructions, searching existing data sources, gather3ng and maimaining ihe data needed, and completing and revtewing the cotlectfon af infonnation. Piease do not retum your completed fortn to the Office of Management and Budget; send it to ihe address provided by ihe sponsoring agency , t. 7ypeotESde[alAettop(anterappropriatelettar) 2 StatusafFaderatAetbn(eMers � y a°Ont � a bid/offedapplication b. grant ❑ b. iniUal award e. cooparative agreemant c. post-award d. lo3n e. Ioan guarantee t. toan insurance 4. Name and Address ot ReporU� Entlty 5. a Prime � Subawardee lier , N known N/A Congressional Dtstrict, if known �Her) 3. FleportTyps(eMerapprop�Satelette� . ❑ a a initial AGng b. m8tefiei Chenge For MatnrFel Change Onty Y� qua�ler deteotlasirepat •t�Y� AI..C.. ��ar�� llvl ��x N/A Congresaional Disiriet, if laawn 6. PederelDepartmantlAgeney N/A 6. Federal Act(on Number, i(known N/A 7. FederalProgremNamelDescNpNon NJA CFDA Num6er, N applicable 9. Award Amounc, H krwwn g N/A 70a. Name and Address of Lobby(ng Registrant {if individual, fast nama, first name, MI) N/A b. Individueis Performing Servicea (G�du�ngaddressNdiftereMfrom No. t0a.) (tasl nama, tiTSt name, MI) N/A 1.Information requestad through this form is authorized by Sec.3i9, Pub. L. 101-121,103 Stat, T50, as amended by sec.10; Pub.1,.104- 65, Stat. 700 (31 U.S.C. 1352). This disclosure of Iobbying activities is a material representation of fact upon which reliance was placed by the above wfien this transaction was made or entered into. This disclosure is required pursuant to 39 U.S.C. 7352. This infocmation wili be reported to the Congress semiannually and wiil be available for pubiic inspection. Any person who faiis to flie the required disclosure shatl be subjed to a civii penafty of not less than $10,000 and not more than $100,OQ0 tor each such fa(lure. Npme /��; �t W C�.; � / �`� 6� Palie� Na. � � - aa Z -�5 � �—{�.... o0 �darat Use Oniy C�CViit�it G Certification Regarding ��' �-� --us. nePartme�c or Hoo,i�a Debarment and Suspens[on and Urban Development ._ . . _.'."J C^. .. _. �-.'}'y`�...' ' -L"J Jli.'<S'[:'-:i 5 � ' ..i��ii-2�{'l: CctifkstSon A: Cecti6�tton Regardine 1k6a?mmt, SutQeosluq, and ;= .- Other Responsibiltty Macten - Primaiy Covered Traasacttons .. 1. The prospcctive primary participant ccrti£es to Ihe bat of its Fmowl= " edge and belief that its principals: _ ' ' � " ' � "" a. Ate not presen[ly debaaed, suspended, proposed for debatment, ' dcclarcd incligible, or voluntarily ezduded itom covemd transactions by any Fedcral debarment or ageney; '' • b. Have not within s three-ycar period preceding this proposal. _ bccn convicted of or had a civil jndgment renducd agaiast them fot ;, commission of fraud or a crimina! offenst in connection with obtain-. ::� ing, a[tempting to obtain, or performing a public (Fedual, State, or locap transaction ot convact under a'pubtic Vansaction; violatiori of" Federa] or State antitrvri atatutes or commission of embeulemeat, thoft, � forgery, bribery, falsification, or desvuction of records, making false � statements, ot mceiving stolen property; � �"' '` c. Are not presently indicted for or otherwise criminally or civilly. ,. charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in pazagraph (I)(b) of this censfication; and � d. Have no[ within a three-year period preceding this application! proposaL had one or more public transactions (Federal, State, or local) terminated for cause or detault. . 2. Where the prospcetive ptimary pazticipant is unable to certify to any of che statemen[s in [his certification, such prospective participant shati attach an explanation to this proposal. . Instructions Cor Certifcat3on (A) 1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below. 2. The inabiliry of a person [o provide the certification reqvired below will not nccusarily result in deniat of participation in this covered cransaction. The prospective participant sha!! submit an exp(anation of why it cannot provide the ceniflcation set out below. The certifi- cation or explanation will be considered in connection with the department or agency's determination whether [o entei into this transaction. However, failure of the prospective primazy pazticipant to furnish a certification or an explanation shal! disqualify such person from pazticipation in this transaction. 3. 7'he eertification in this clause is a material representation of fact upon which reliance was p]ace when [he deparUnent or agency deter- mined to enter into this transaction. If it is latcr determined that the prosgective primary participant knowingly rendered an erroneous ccnification, in addition to othu remedies available to the Federal Govemment, the dcpartment or agency may terminate this vansaction for causc of dctavlt. - �o �� :. � � - --'�?�� . . �...,d� .. . .�::.�:ti.a,;;a� 4. 'fhe prospective primary participant sha11 provide immediate�wiii"!?�ir ten noticc. to the depaztment ot agency _to whom this proposal is2�:s; submitted if at any time the prospective primary participant leams tha��f� its certification was enoneous when submittcd or has become crrone��( ;� ous by rcason of changed circumstances. �--�. .^=iiS?'t�i: � 5. The terms covered transactioa, debarred, suspended, ineligible,,; lower IIer wvered ttansaction, parrictpant, primary'co"v=�",� ered transaction dnci a1, ro osat snd voluntaril excluded, as`S+'%r �P P P P � Y •-„- � used in this clause, ha�e the meanings set out in the Definitions.�nd ��.', �,� Coverage sectioas oi tfro rules imptementing Executive Order 12549; :�`�. You may contact the department or ageney to which [his proposat is, ;. , being submitted for assistance in obtaining a copy of these regulations ,„ 6. The prospective primary particip8n[ ag2es by submitting this ��=` proposal that, should the proposed covered transaction be entered into; it shall not knowing)y enter into any lower tier covercd tranzaction with a person who is debazred, suspended, declared ineligible, or _ voluntazily excluded from participation in this covered vantac[ion. unless authorized by the department or agency entecing into this ; transaction. � 7. The prospective primary participant further agrees by submitting this proposal ihai it will include the clause titled "Cettifitation Regarding Debarment, Suspension, Ineligibility and Voluneary Exclu- sion - Lower Tier Covered Transaetion,' provided by the department . or agency entering into this covered transaction, without moditication, in a11 1ower tier covered iransactions and in al! solicitations for lowor tiet tovered transactions. 8. A partieipant in a co�ered transaetion may rely upon a eertification of a prospective participant in s]ower tier covered ttansaction that it is not debarred, suspended, ineligibie, or voluntarily exduded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines this eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 9. Nothing tontzined in the foregoing sball be construed �o require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and infonnation of a partieipant is not required to excecd that which is normally possessed by a prudent petson in the ordinary course of business dealings. 10. Ezcept for transactions authorized under paragraph (6) of these. instructions, if a participant in a covered transaction knowingty enters into a lower tia covered tran:actian with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this vansaction, in addition to oeher remedics availablc to [hc Federal Government, the dcpanment or agcncy may terminzte this transaction fa[ cause of default. A�je 1 of 2 lorm HUD•2992 (�J98) aa-3t� :. ---..�_.___.... . �,;.. .;.:; .:. t�., CertlReatlon 8: CertiIIcat[oa Regacding Debarmmt, Siup ion, Tneli: �.�. �-as _ ._ •- ( •�''�Ti�i�� :: T� �J . . �. glbtitty and Voluntary Exdusfon - Losrer TTer Covered Tnnsyctlons . •; s- 1. The prospective lower tiet pa[ticipant tertifies, by submission of 5. The prospective lawez ticr participant agroes by submitting this this proposat, that nci[hcr it nor its principals is presencly debarred, proposal that, should the proposed tran`actioa be e�tur,d inW, suspended, proposed for debazment, declazed ineligible. or voluntarily it shali not� knoviingly rnter'iatv any towc�'tu�'eovard trana`�ac�oo ezeluded from participation in this vansaetion by any Federal depart- with a person "who� is debarred, suspended, $eclued inelig37�i'• ment or ageacy. . . vo3untatily exduded from partieipation in this eovued _transaetion , ' " ' ' '" ' _ .,Pirr 2. Whore the prospective lower [ier participant is'unable [o eeRify �o �. uniess authorized by the department or agency with whick this ttans-__ any of the statementt in [hie certificacion, such prospective pariicipant": - action 'originated. -' shal! attach an ezplanation ro this proposal. •� --. . " 6. The prospective lowcr tier particiQant furthet agrees by submityng, Instructions for CertifeaUon (B) � '"'" " � � this proQosai that it wi11 include Ihis dause titled "Certification . -: . .,.�,,-, ,. : . _, y _, , _ Regarding Debarmcnt, Susprnsion, Ineligibility and Voluntary Ezclu- . -t•�._:_.:a;_,: �.. 1. By signing and,submitting this proposal the prospeciiv@ Sower tier,� ...: sion - Lower Tier Covercd Traasaction;' without modificalion, in all participant is prov,iding t6e certification�set out below �' �� 1av+er tier cnveted vansacuons and in all mlicitations for tower" tier . . . .: . ,. .._ . . ...«:;:t,,.sa�:a' coveted transacpons. � . . . . 2. 1'he certification in this clauie is a material repieseniation bf faci -" �'�' � _ . upon whic6 iolianco was placed when this tr"arisactidri was eatered into:�• �� - A pariicipant,in a covered transaction�may re(y upon a certification� If it is later dete�rnined that t6e prospective loww tier'participant ' of a prospective participant in a lowet ticr covered transaction that it knowingly rendered an ertoneous certification, in addition to other is not debarred, suspended, ineligible, or voluntarily ezcluded f:om the rcmediu available to the Federal Government, the department or covered transaction, unless it knows that the certifieation is cnoncous. agency with which Ihis transactian originated may pursue available A Q�icipaat may decide the method and frequency by which it remedies, including suspension and/or debarment. .� ". � determines the eligibility of its principals, Each participant may, but 3. 7'he ros ctive lowet tier artici ant shall � is not require"d to, check the Nonptocurement List. " P P� p p provide immediate written notice to the person to which this proposal is submitted if at any $• Nothing contained in the foregoing sha11 be construed to require time Ihe prospective lower fier participant leams that its certification establishment of a sysiem of records in ordez to render in good faith the was erroneous when submitted ot has become erroneous by reason of ceRification reyuired by this clavse. The knowledge and information changed circumstances, of a participant is not required to excecd that which is normally possessed by a prudent person in the ordinary eourse of businoss 4. The terms covesed transaction, debaYred, suspended, fneiiglbSe, dealings. lower tier covered transactton, partictpaat, person, grimary cov- ered traasactioa, pdncipal, proposal, and voluntar[ty excluded, as 9. Except for transactions authorized under paragaph (5) of these used in this dause, have the meanings set out in tho Definitions and instructions, if a panitipant in a)ower covered transaction knowingly Coverage sections of rulet implementing Executive Order 125A9. You enters into a Iower tier tovered transaction with, a person who is may contact the person to which this proposal is submicced for assis- suspended, debarred, ineligible, or votuntatity ezcluded from partici- tance in obtaining a copy of these reguJations. pation in this transaction, in addition to otherremedies available to the Federa] Government, the department ot agency with which this tans- action originated may pursue available remedies including suspensic.i and/or debarment. Date ,�j— l� Signature ol rue r C� FBqe 2 of 2 ( uG �C�-- form HUD-2992 (3/98)