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278429 WHITE - CITY CLERK -�� PINK - FINANCE �� +A^ CANARY - DEPARTMENT COUIICII �.l���)u BLUE - MAYOR G I T Y O F SA I N T PA U L File N O. ���i�r�' , ouncil Resolution Presented By �� Referred To Committee: Date Out of Committee By Date WHEREAS, the Legislature of the State of Minnesota has directed all of the municipalities within the metropolitan area to adopt the 911 emergency telephone communications system; and WHEREAS, the City of Saint Paul has assumed an active role in preparing for and implementing this legislative directive; and WHEREAS, the McKnight Foundation has generously provided a grant to the City of Saint Paul to consolidate the police department' s communication center into a 911 emergency telephone system; now, therefore, be it RESOLVED, that the Mayor and the Council of the City of Saint Paul express their deep appreciation and heartfelt thanks to the McKnight Foundation for its generous gift to the City in the amount of $1,388,500.00, said money to be used in the implementation of the conversion by the City' s police and fire departments to the 911 emergency telephone system. COU[VCILMEN Requestgd by Department of: Yeas Nays Hunt Levine In Favor Maddox —/ McMahon (jd � snowaiter __ Against BY Tedesco Wilwn MAR i 6 1QR2 Form proved by City y Adopted by Council: Date _ c CertifiE:d P�: •e y Counci cre r BY � B; — Appro y ;Nayor: D �IAR � `7 `982 Approved or for Submission to C cil;� � �j_C� �%�. BY - — — BY ��r/1/1� �/l,�v ►'�--- _ B�iSNED MAR 2 7 1982 �.t.e. CITY OF SAINT PAUL ���'�`� • ._ ;� 's OFFICE OF THE MAYOR �"' '= ' �- " � � ;,�;,��u o R��;�IVE� ,. � ���� 347 CITY HALL SAINT PAUL, MINNESOTA 55102 P�AR 1 � 19�2 GEORGE LATIMER (612) 298-4323 MAYOR COUNCILIMBMAN RAJ�3Y �Ei N`� TO: City Council President Ruby Hunt and Members of the City Council Attention: George McMahon FROM: Ron Kline, Budget Analys . DATE: March 3, 1982 RE: "�°;�cceptance of McKnight Grant for the 911 Emergency >�ommunication Center Project The McKnight Foundation has graciously offered to provide funding to improve the public safety communications capability of the City of Saint Paul. The attached documents show that the Foundation is willing to contribute over $1. 3 million to the project. The following project description has been quoted from the submitted proposal, an excellent document authored by Barbara Renshaw of the Police Department. Project Description The Saint Paul 911 Emergency Communication Center Project will accomplish several objectives designed to improve emergency communications capabilities for the citizens of Saint Paul. It will provide, first, for the installation of the 911 emergency telephone system in December, 1982. It will provide for civilianization of the Police Operator positions in the Communication Center. Finally, it will provide for the re- modeling of the Center and the installation of a modi�'ied Computer Aided Dispatch System. The project calls for front-end financial participation on the part of the McKnight Foundation, participation which will abate over a three-year period to the point where, in the fourth year, the City of Saint Paul will assume all costs for continued operation. For example, the McKnight Foundation would begin paying all costs for Communication Center Operator personnel , who are currently sworn officers. Then, as attrition occurs (projected at one officer per month) the City would begin to pick up the cost until, at the end of 19 months, the personnel cost would be borne entirely by the City. It is projected that the change from sworn to civilian operators will save the City of Saint Paul $172, 000 per year in salary and benefit costs. The change will also benefit the civilian operators hired in that it wi11 provide �G City Council Member.s • Page 2 March 3 , 1982 �8429 them with career options to become Police Community Officers or Police Officers. The installation of the 911 System and computer equipment will provide Operators and Dispatchers with more information than is presently available. The 911 equipment will include displays of caller telephone numbers and addresses. Computer equipment will, among other things, allow Communication Center personnel to obtain historical information on an address to which equipment is being dispatched, retrieve recent event data and monitor the status of squad cars. The new system will minimize delays in the transfer of informaiton between call answering personnel and Dispatchers. It will replace some current management reports, add new ones and eliminate some data entry functions. The final product will provide more complete, current and accurate information. Year One (scheduled as September-December, 1982) of the project will focus on .the installation of 911 equipment, the remodeling of the Communication Center and the design of the modified Computer Aided Dispatch 5ystem. During this period, nine civilian Operators will be hired to staff the Center. Their salary and benefit costs will be paid for almost entirely by the McKnight Foundation. During Year Two (January-December, 1983) the proportion of salary and benefit costs paid by the McKnight Foundation will begin to abate as the City picks up more costs due to attrition of sworn personnel. Year Two will focus primarily on the installation of Computer Aided Dispatch equipment. Seventy-five percent of the recurring costs for the 911 System will be paid for by the McKnight Foundation during this phase. The balance will be assumed by the City. The remaining ten civilian Operators will be hired during this period. By Year Three (January-December, 1984) all new systems will be in place and only require routine maintenance. During this phase, the McKnight Foundation' s participation in the project wi11 begin to be phased out. In Year Three, the City will have assumed the salary and benefit costs for all but three Operators and for half the recurring costs of the computer systems. In Year Four, the City will assume all remaining costs. Funding of the project will allow the City to install services which are mandated by law. The funding of these and other services at a time when municipalities are being forced, by actions at the federal and state level , to exercise extreme fiscal restraint will allow the City to meet its mandate and to actually improve, rather than reduce, services. It will also a11ow the City to City Council Members ' Page 3 March 3 , 1982 �8429 hire civilian Operators, a strategy that will save the City a substantial amount in salary and benefit costs annually. In addition, the contributed funds will also allow the conversion of the fire dispatching system from a telephone based line mode to a radio frequency mode. A presentation explaining this project will soon be scheduled before the Council' s Finance and Personnel Committee. At that time, a resolution providing the General Fund contribution for 1982 will be presented. I have enclosed a Council Resolution for your consideration. If adopted, the City will have agreed to accept the grant. RK:bz Attachments cc: Mayor Latimer Dick Broeker Peter Hames John Connelly Greg B1ees Bill r�cCutcheon Steve Conroy Barb Renshaw ' " " * * * * * * ANALYSIS * * * * * * �''18429 911 COST PROPOSAL FEBRUARY 11, 1982 TOTAL 1982 1983 1984 --------- --------- --------- --------- SOURCES: City General Fund 381,141 216,200 92,301 72,640 McKnight Grant 1,388,500 1,388,500 0 0 Interest on McKnight Grant 170,311 96,352 73,959 0 aub total 1,939,952 1,701,052 166,260 72,640 aaa�aa��= �mama���a �������aa �saaa�a�a USES: CAPITAL COSTS Remodeling Communication Center 110,000 110,000 0 0 Computer Aided Dispatch 900,000 100,000 800,000 0 Automated Mgmt. Info. System 20,000 20,000 0 0 Telecommunicator Consoles 21,000 21,000 0 0 Fire Radio Dispatch 150,000 150,000 0 0 Modification of Police Consoles 7,500 7,500 0 0 MDT's for 30 Police Units 0 0 0 E911 Equipment 80,000 80,000 0 0 Data Base Construction 100,000 30,000 70,000 0 --------- --------- --------- --------- aub total 1,388,500 518,500 870,000 0 RECURRING COSTS --------------- E911 Equipment Maintenance 101,500 11,500 51,000 39,000 CAD Maintenance 50,000 0 30,000 20,000 Operators' Salaries and Benefits 383,967 134,181 236,346 13,440 Operators' Overtime 4,900 1,700 3,000 200 Operators' Training 11,085 5,160 5,925 0 --------- --------- --------- --------- sub total 551,452 152,541 326,271 72,640 --------- --___---- --------- --------- T�tal costs 1,939,952 671,041 1,196,271 72,640 ___=====r :����_____ __�_���__ _________ kline/ombs 001/COST911A 2/11/82 . ,. � • r i 7d „ � i ro �i � ci �/��Grs7 'z' 'G 'G ^C �y v7 j r7a" C1 CSi '.� '.� •TJ H '�D C� '� 1 H c!� H '� C� '� H G� C� N m C � 1 7d �-wr r� H P. � ►�-+ nrt � p j '9"� .• �-�r � � [�--1 Z N � � F-� (D fD O 'd O 1 t'' d) CL` ��C C!� H c� cn w w w � ~ i z a, w r+, n � G a. i C K r� •• z «�' o� o 0 o w a i � �, a� r� r� � o w r� c� � n �r cu ov c� c� x nKK � � i c� � .c ►+, � w � � � ►� i o vsa�' m - F o w a. �o n w � tn rr r- rr � � rr a� a, m rr w � o rr f� f+. r� ,-r w a a � � H o m p � � � l� b 1 cn o �d r+ o � y tc 1 cn rr o y� *t cn � yo ;nw � i cyn w o � o � r� c�id�a nµ. c� N � � M.�'.. x rf C � � � 1-+ � � 1-� 9� 5 N O N fD 1-� C1 rt � rt "d O W rr R L3. � C� et '=� C3 Ct ri � ►'� ri i-+ M P� ri � Cy G p p o�a c�u afDO � �a � m � � or�nbn � � � o w � oww r�r � � � � c�a o � � � � � m � o � m �-4 w , � o �� m rr fn f., � � F+� � � � y K � i f �-• i f,,, l 1 v � j � � t l!� 1 W � W 1 ►-� ►-+ �O r O� 1 W N l �� t V� 1 �-' ^A ll� O Oo t O Oo �n N N O r O I Oo r-� i C) 1 � f � � W Or 00 1 00 vOr000 .� � p� p� � � � V ' Y V V V V V ' V Y V V Y b V V � Y ' V V ' 1 .L� ( O �O �oOln ln I 00 V� 000 00 V � ln N � f v� 1 000aoo o � o0 000000 o I oo t i N 1 �.n0 V 00 O 1 00 000000 O 1 00 � 11 r-• � � i r 1 r 1 �C:• 7E u +� I 1 ►-� � r C� I W N I � 7F � p �o I 1 ►-� !t � 1 1 � 1 O � i O�o C� t H �E , l: V I i O 1 O V { ln N j � �t- U O i O l O : O O { O O O 1 �-' 7F J � i V � � ' 1� � � � �"'� � ` A Y � � \ Y' , � � � U O 1 ( OD 1 O V 1--� W 1 W .4� ( H � X° {i I / " � � ` Oo � Oo V j [ii X� G O 1 I ln � O V� ^v ! ln 1 1 O O O G tn 1 ln O 1 � �F � 1t O i O 1 O 1 O O O O 1 O O i N � ►-� A F-' I 1 � 1 r I .O � x' �� 11 � 1 � 1 �: N �F i n w t t � !1 O 1 N I ln W tv O 1 . 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