Loading...
278426 WMITE - CITYCLERK �n ,�(� J PINK ' FINANCE n j�(j CANARY - DEPARTMENT G I T Y O F S A I N T 1 �U L COUIICII t�.= O BLUE - MAYOR File N . C uncil Resolution Presented By Referred Committee: Date Out of Committee By Date An Administrative Resolution establishing the title and class specification for Vehicle Main- tenance Clerk in the Civil Service Rules. • RESOLVED, that the Civil Service Rules be amended in Section 3. B (Clerical Group), by inserting the title of Vehicle Maintenance Clerk in Grade 22; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended in Section 32 by inserting, in proper alphabetical order, the attached class specification for Vehicle Maintenance Clerk. Approved: �' � airman Civil Ser ce ommission COU[VCILMEN Requestgd by Department of: Yeas Nays Hunt PERSONNEL OFFICE Levine �_ In Favor Maddox McMahon snoWaiter __ Against BY — Tedesco Wilson �"�aR i fj ��01 Form y t A rne Adopted by Council: Date — c Certified V• __e b Council re BY Bl� . . T_ � � . . .' � . n.� : •..�. . � . � . I � Ap o d by Mayor for.S mi �ion to:Council A r v d by ;1�layor• ate — BY _ MAR 19 1982 B 1 ,�, ; � PUBLiStIED MAR 2 rl 1982 : : Title of class: � VEHICLE MAINTENANCE CLERK DESCRIPTION OF WORK IV !���,s General Statement of Duties: Performs skilled clerical work in maintaining accurate records of vehicle repair and maintenance activities, including billing, accounts payable, vehicle records, timekeeping and related office duties; and performs related duties as required. Supervision Received: Works under the general supervision of a unit head. Supervision Exercised: May exercise within the unit technical or adminis- trative supervision i�irectly over lower level clerical workers. � TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Directs and performs the clerical work involved in the repair and maintenance of City vehicles. Assigns, organizes, supervises and reviews the work of subordinate clerical workers. Reviews repair orders for completeness and proper coding, computer parts and labor costs and charges the cost to the proper unit. Maintains records of repair and maintenance costs for each vehicle. Reviews suppliers bills for accuracy, insures that parts were received and properly charged out and directs payment of bills. Orders parts and supplies on contract and requisitions office supplies and equipment. Prepares repair estimates for City vehicles involved in accidents. Directs and performs the preparation and/or audit of timesheets, payroll records and other time related records for repair facility employees. Prepares and types regular and special reports. Audits truck rental hours and bills user department. Maintains fuel consumption records. Records vehicle repair and maintenance charges; may input data into computer terminal and edit output for accuracy. Trains subordinate clerical workers and instructs mechanics in work order procedures. KNOWLEDGES, SKILLS AND ABILITIES Considerable knowledge of modern office procedures, practices and policies. Considerable knowledge of vehicle parts and the repair and maintenance situations in which they are used. Working ability to make arthmetic computations with speed and accuracy. Considerable skill in the operation of specialized office equipment. Working ability to plan, organize and direct the work of others. Considerable ability to deal �vith the public, with co-workers and with unit heads in a tactful and effective manner. MINIMUM QUALIFICATIONS Six years' clerical experience, at least two years� of which must have been as a Clerk III or equivalent; or two years' experience in work order analysis and/or bookkeeping for a large vehicle maintenance facility. Title of class: � �7$426 � VEHICLE MAINTENANCE CLERI: DESCRIPTION OF WORK General Statement of Duties: Performs skilled clerical work in maintaining accurate records of vehicle repair and maintenance activities, including billing, accounts payable, vehicle records, timekeeping and related office duties; and performs related duties as required. Supervision Received: Works under the general supervision of a unit head. Supervision Exercised: May exercise within the unit technical or adminis- trative supervision directly over lower level clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Directs and performs the clerical work involved in the repair and maintenance of City vehicles. Assigns, organizes, supervises and reviews the work of subordinate clericaZ workers. Reviews repair orders for completeness and proper coding, computer parts and labor costs and charges the cost to the proper unit. Maintains records of repair and maintenance costs for each vehicle. Reviews suppliers bills for accuracy, insures that parts were received and properly charged out and directs payment of bills. Orders parts and supplies on contract and requisitions office supplies and equipment. Prepares repair estima.tes for City vehicles involved in accidents. Directs and performs the preparation and/or audit of timesheets, payroll records and other time related records for repair facility employees. Prepares and types regular and special reports. Audits truck rental haurs and bills user department. Maintains fuel consumption records. Records vehicle repair and maintenance charges; ma.y input data into computer terminal and edit output for accuracy. Trains subordinate clerical workers and instructs mechanics in work order procedures. KNOWLEDGES, SKILLS AND ABILITIES Considerable knowledge of modern office procedures, practices and policies. Considerable knowledge of vehicle parts and the repair and maintenance situations in which they are used. Working ability to make arthmetic computations with speed and accuracy. Considerable skill in the operation of specialized office equipment. Working ability to plare, organize and direct the work of others. Considerable ability to deal with the public, with co-workers and with unit heads in a tactful and effective manner. riINIMUM QUALIFICATIONS Six years' clerical experience, at l.east two years of which must have been as a Clerk III or equivalent; or two years' experience in work order analysis and/or bookkeeping for a large vehicle maintenance facility. WHITE - CITY CLERK . � {�]�'�}���� ' PINK --. FINANCE � n ♦ j, CA1.�.�►�Y - DEPARTMENT G I T Y �O� S L� I •,T T 1 t1.U L COURCII �� BLUE - MAYOR . ' File N . CITY CLERK ' CQUncil l�esolutio� Presented By Referred To Committee: Date Out of Committee By Date An Administrative Resolution establishing the title and class specification for Vehicle Mai.n- tenance Clerk in the Civil Service Rules. RESOLVED, that the Civil Service Rules be amended in Section � 3. B (Clerical Group), by inserting the title of Vehicle Maintenance Clerk i.n Grade 22; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended in Section 32 by inserting, in proper alphabetical order, the � attached class; specification for Vehicle Mai.ntenance Clerk. Approved: Chairman Civil Service Commission COUNCILI�IEN Yeas Nays Request�d by Department of: Hunt PERSONNEL OFFICE �er��e In Favor Maddox McMahon sno,�ice� _ Against BY Tedesco Wiison Adopted by Council: Date MAR � E� I9S2 Form Approved by City Attorney Certified Yassed by Counc.il Secretary BY . � _ sy� —_ . - � - � Apprqved by :�tayor: Date Approved by Mayor for Submission to Council ay _ By . . - ' ` � Title of class: � VEHICLE MAINTENANCE CLERK DESCRIPTION OF WORK General Statement of Duties: Performs skilled clerical work in maintaining accurate records of vehicle repair and maintenance activities, including billing, accounts payable, vehicle records, timekeeping and related office duties; and performs related duties as required. Supervision Received: Works under the general supervision of a unit head. Supervision Exercised: May exercise within the unit technical or adminis- trative supervision directly over lower level clerical workers. � TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Directs and performs the clerical work involved in the repair and maintenance of City vehicles. Assigns, organizes, supervises and reviews the work of subordinate clerical workers. Reviews repair orders for completeness and proper coding, computer parts and labor costs and charges the cost to the proper unit. Maintains records of repair and maintenance costs for each vehicle. Reviews suppliers bills for accuracy, insures that parts were received and properly charged out and directs payment of bills. Orders parts and supplies on contract and requisitions office supplies and equipment. Prepares repair estimates for City vehicles involved in accidents. Directs and performs the preparation and/or audit of timesheets, payroll records and other time related records for repair facility employees. Prepares and types regular and special reports. Audits truck rental hours and bills user department. Maintains fuel consumption records. Records vehicle repair and maintenance charges; may input data into computer terminal and edit output for accuracy. Trains subordinate clerical workers and instructs mechanics in work order procedures. KNOWLEDGES, SKILLS AND ABILITIES Considerable knowledge of modern office procedures, practices and policies. Considerable knowledge of vehicle parts and the repair and maintenance situations in which they are used. Working ability to make arthmetic computations with speed and accuracy. Considerable skill in the operation of specialized office equipment. Working ability to plan, organize and direct the work of others. Considerable ability to deal with the public, with co-workers and with unit heads in a tactful and effective manner. MINIMUM QUALIFICATIONS Six years' clerical experience, at least two years of which must have been as a Clerk III or equivalent; or two years' experience in work order analysis and/or bookkeeping for a large vehicle maintenance facility. ''��� G'x'�L'� fl�+' ��L1.�_n �..l�.�C7L �/�f� `�1;. � 0."��xv.E'�i �'.�� �Laf'. C��r� Ci�l��✓sXi • . �-�..,�,:,.�;.,:, . � �8426 ';� S �'�'� •�• .`) i",� � ���ti t=.� �: . t_• �'�� � ~���� � Do�T e : March 4, 1932 •, �• .,._- �s��•� li � !°a"► t�l{ � � �� � 1":. ':.�"'.. i� � fi � . ' . ...' . . ?" O : �otn� Pou� �C'tf� CoUt3c{1 �: .� �'�0� = C 4 i�t��3��:: O�1 FINANCE, M�.�GIl�IENT � PERSO;VN�L � _ . .. - - �George. r7cMahon : � " ; cl�oirman, rtict�ces fhe fcl 1o�t•�inq _- . . � reporr on �G..F. � . � � Ordina��ce - - . _ . . • �. �. (�) � Res�lu�ion � _ - �_ • ' ' . . . • . . . - � O�het' . • .- ' � �' t�3"L� : . � � . � � • - - A-C its meeting of March 4, 1982, the Finance Co�unittee recoirnnended approval of �.: �:.��ie..f�l.ls�ting: . . � _.a— . �- - 9. Resolution abolishing vacant titles in Sect:ion 3.B (Clerical Group) , � • Section 3.J (Professional=Administrative Non-Supervisors Group) , Section 3.K . � (Professional Admini�trative Supervisors Group, and Sectiori 3.L (Technical . �_ Group). and class specifications in Civil Service Rules. E12746-GM) � . � 0. Resolutian amendin��:Salary Plan arid Rates of Compensation by-replacing the �_ . _ . . 1981 Standard.Ranges fox�.Clerieal, Technical, Professional,=Police and ..- . -. . . Fire Groups with� 1982 Standard Ranges. .j12749-Q7) � � - . ' . . tT�' i�iLL SEYE;tiTK F!002 S�.II�T PaSL., i(i\�ESrJT_1 5�1�= . •N � �. � • • � . , �� "; � Do not detach thfs memorandum from the � /y► -a-Pc- � -�g�-j - 3� resai;_„ic�n so ihat this information wi11 be . • a�rai�ab(e to the City Council. �g4�6 EXPLANATION OF ADI�iINISTRATTVE ORDERS, RESOLUTIONS, AND ORDINANCES _ Date: January 26, 1982 �������,�� T0: MAYOR GEORGE LATIMER f EB 181982 FR: Personnel Office � 1NAYORS OF�iCE RE: Re$olution for submission to Ci y Council ACTION REQUESTED We recommend your approval and submission of this Resolution to the City Council. PURPOSE AND RATIONALE FOR THIS ACTION This Resolution esta.blishes the ti.tle and class specification for Vehicle Maintena.nce Cle rk in Grade 22 of Se ction 3.B eCle rical Group) of the Civil Service Rules. This class provides specialized clerical support for vehicle ma.intenance and repair faciliti.es. The bi-weekly salary range for Grade 22 i.s as follows: A B C D E F 10-yr. 15-yr. 20-yr. 25-yr. 555. 82 580. 31 606. 17 635. 99 663. 83 693. 00 712. 21 731.44 740. 94 ?50.44 $14, 500 annually $lg, 578 FINANCIAL IMPACT The immediate impact is a three-grade increase for one employee - about $1,400 per year at the five-year step. The bi-weekly salary range for Grade 19 is as follows: A B C D E F 10-yr. 15-yr. 20-yr. 25-yr. 518. 99 538. 08 560.42 585. 61 611.47 638. 63 655. 88 672.45 681. 95 691.45 ATTACHI�tENTS: R.e solution an.d copy for the City Cle rk.