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280051 WHI7E - CITV CLERK COUflCll �0�1 PINK - FINANCE CANARV - DEPARTMENT GITY OF SAINT PALTL BLUE - MAVOR � �� File N 0. _ _ Co ncil Resolution Presented By ��n� Referred To Committee: Date Out of Committee By Date WHEREAS, The City Council, pursuant to Chapter 62 of the Administrative Code, did hold a public hearing on March 22, 1983 in the City Council Chambers for the purpose of establishing the level of services of Street Maintenance to be performed in the City of St. Paul and the amount of service charges to be levied against benefitted property; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Street Maintenance Services to be performed within the City of Saint Paul shall be in the manner as set forth and described in the attached report of the Department of Public Works, and the Department of Public Works is hereby authorized to perform the necessary work as set forth in said report and shall, in accordance with said Chapter 62 of the Administrative Code, keep an accurate record of all costs attributable to the program and report such information to the Department of Finance and Management Services. COUIVCILMEIV Requested by Department of: Yeas Fletcner Nays � Public Works (JFS) ceii� In Favor Masanz , �.�a�/.�' �' Nicosla e� By 4 �( scne�be� __ Against Teaesco Donald E. Nygaar wilson Adopted by Council: Date MAR 2 2 1983 Form Approve by ttorn Certified Pa s d by ounc'1 S ta BY By 2 4 1 Approve Ma r for Su i ion o Counci t�p r by iNavor: e By PU6USHED AP R 2 i983 . , ,� -a ' ST. PAUL C I TY COUNC I L " ��(�{�� PUBLIC HEARING NOTICE �•��1 1983 PROPOSED STREET MAINTENANCE PROGRAM Notice is hereby given that a Public Hearing will be held on the twenty-second (22) day of March, 1983, at 10:00 AM, in the St. Paul City Council Chambers, City Hall and Court House, St. Paul , Minnesota, to consider the level of service of street maintenance to be per-formed in the City of St. Paul in 1983 and determine the cost of such service to be charged against benefited property according to Ordinance #15311 , Council File #260426. The particular service to be performed and the estimated costs as proposed by the Department of Public - Works are as follows: Class I - Dawntown: The downtown streets will be swept three times pe r week and flushed tive times per week. AIl routine maintenance, inciuding patching and repairing of street surfaces will be perfo rmed on an as-needed basis. The proposed assessment is $2.47 per assessable foot. Class II - OutJying Commercial and Arterial Streets: The Class II streets would be cfeaned approximately 18 times per season. All routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. The proposed assessment is $1 .70 per assessable foot for commercial property and $.77 per assessable foot for residential ProPertY• Class III - AII Residential Streets: Residential streets, including oiled, paved and intermediate streets would receive a tho rough cleaning each spring which would include sweeping and tlushing. Patching and repair work would be done on an as-needed basis. Approximately 150 miles of oiled streets would receive a sand sealcoat. In the fall , leaves would be picked up� trom these streets. The proposed assessm�nt is $� .23 per assessable foot for commercial property and $.77 per assessable foot for residential P�Pe�Y• Ciass IV - AIl Oiled and Paved Alleys: AIl oiled, paved and intermediate alleys would receive a thorough cleaning each spring. All routine maintenance, including patching and repair ot the alley surface wouid be performed on an as-needed basis. The proposed assessment is $.61 per assessable foot for commercial property and $.40 per assessable foot for residential property. Class V and VI - Unimproved Streets and Aileys: The maintenance and repair of these streets and alleys will consist ot patching, minor blading, placing of crushed rock and other stabiized material in orde r to make them passable and reduce hazards. The proposed assessment rate on unimproved streets is $.47 pe r assessable foot for commercial property and $.31 pe r assessable foot for residential property. The proposed assessment on unimproved alleys is $.24 per assessable foot for commercial property and $. 16 pe r assessable toot for residentiai property. Commercial prope rty includes all apartmenl- buildings of four or more units. The proposed rate for the long side of residential property is 25� of the front foot rate. s-3 . ��Q��51 -2- 1983 PROPOSED STREET MAINTENANCE PROGRAM � � � Spending ' Financing Assessment �2� Aids General Fund Winter $ 1 ,930,000 - 0 - $ 956,000 $ 974,000 Summer $ 6,560,000 $ 6, 176,000 $ 384,000 - 0 - Bridge $ 360,000 - 0 - $ 360,000 - 0 - TOTAL $ 8,850,000 $ 6, 176,000 $ 1 ,7000,000 $ 974,000 , •.:-- �:: .. . FOOTNOTES: ( I ) 1983 adopted budget spending authorization was $ 9,590,000. (2) Paid with 1984 property tax. Revised 3/17/83 RGP/ek .. y �'r��>p s��.� d�'�'�?s, �� ST. PAUL C I TY COUNC I L ��Q(�K�: PUBL I C HEAR I NG NOT I CE �'r�� .. 1983 PROPOSED STREET MAINTENANCE PROGRAM . Notice is hereby given that a Public Hearing will be held on the twenty-second (22) day of March, 1983, at 10:00 AM, in the St. Paul City Council Chambers, City Hall and Court House, St. Paul , Minnesota, to consider the level of service of street maintenance to be performed in the City of St. Paul in �983 and determine the cost of such service to be charged against benefited property according to Ordinance #15311 , Council File #260426. The particular service to be performed and the estimated costs as proposed by the Department of Public Works are as follows: Class I - Downtown: The downtown streets will be swept three times per week and flushed five times per week. AIl routine maintenance, including patching and repairing of street surfaces will be pe rfo rnied on an as-needed basis. The proposed assessment is $2.47 per assessable foot. Class II - Outlyinq Commercial and Arterial Streets: The Class II streets would be cleaned approximately 18 times per season. AIl routine maintenance, including patching and repairing of street surfaces, will be done on an as-needed basis. The proposed assessment is $1 .70 per assessable foot for commercial property and $.77 per assessable foot tor residential property. Class III - AIl Residential Streets: Residential streets, including oiled, paved and intermediate streets would receive a thorough cleaning each spring which would include sweeping and flushing. Patching and repair work would be done on an as-needed basis. Approximately 150 miles of oiled streets would receive a sand sealcoat. In the fall , leaves would be picked up from these streets. The proposed assessment is $1 .23 per assessable foot for commercial property and $.77 per assessable foot for residential property. Class IV - AIl Oiled and Paved Alleys: AIl oiled, paved and intermediate alleys would receive a thorough cleaning each spring. AIl routine maintenance, including patching and repair of the alley surface would be performed on an as-needed basis. The proposed assessment is $.61 per assessable foot for commercial property and $.40 per assessable foot for residential property. Class V and VI - Unimproved Streets and Alleys: The maintenance and repair of these streets and alleys will consist of patching, minor blading, placing of crushed rock and other stablized material in order to make them passable and reduce hazards. The proposed assessment rate on unimproved streets is $.47 per assessable foot for commercial property and $. 31 per assessable foot for residential property. The proposed assessment on unimproved alleys is $.24 per assessable foot for commercial property and $. 16 per assessable foot for residential property. Commercial property includes all apartment buildings of four or more units. The proposed rate for the long side of residential property is 25� of the front foot rate. + , ,. . • ��a��5�. -2- � 1983 PROPOSED STREET MAINTENANCE PROGRAM � � � Spendinq Financinq Assessment �2� Aids General Fund Winter $ 1 ,930,000 - 0 - $ 956,000 $ 974,000 Summer $ 6,560,000 $ 6, 176,000 $ 384,000 - 0 - Bridge $ 360,000 - 0 - $ 360,000 - 0 - TOTAL $ 8,850,000 $ 6, 176,000 $ 1 ,7000,000 $ 974,000 FOOTNOTES: ( I ) 1983 adopted budget spending authorization was $ 9,590,000. (2) Paid with 1984 property tax. Revised 3/17/83 RGP/ek 1 Public Works - ��`-� '�' �EPARTt�tENT ``�y' � Robert G. Peterson �ONTACT ��-`�� 298-5070 PNONE hlarch 14, 1983 DATE reen e e (Routing and Explanation Sheet) Assign Number for Routing Order (Clip All Locations for Ptayoral Siqnature) Department Di rector City Attorney 4 Director of Management/Mayor 3 Finance and Management Services Director 5 City Clerk Budget Oi rector �lhat Will be Achieved by Taking Action on the Attached Materials� (Purpose/Rationale) The Street D4aintenance Program for 1983 will be approved by the City Council. Financial , Bud etarv and Personnel Impacts �Anticipated The Budget for the Street Maintenance Program for 1983 will be approved and preliminary assessment rates will be approved. Funding Source and Fund Activity Number Charqed or Credited• Funding sources: Assessments, State and County Aids and General Fund. Fund No. 225; Activity Nos. 42310, 11, 12, 13, 14, 15, 16, 18, 20, 21, Attachments (List and Number all Attachments) • 22' 31, 32, 33, 34, 35, 36, 37, 38, 39 and 40. Council Resolution OEPARTMENT REVIEW CITY ATTORNEY REVIEW X Yes No Council Resolution Required? Resolution Required? Yes No Yes No Insurance Required? Insurance Sufficient? Yes No Yes No Insurance Attached? Revision of Octoaer, 1982 �SPP RPVPrcP Sicip fnr 'InstruCtionS) . . ' " �� 'R .'r�taw:�:oo�ca.roa�i� .��e�'� , ��,�� . , . , ".: ,.. ,:n�.�;�� ,- s �.,,. ..:a�-.°; .-�x ;�'ti�rrl�ts�liior�ftjpa�r - - � � .�� 's -.�ubs . � aw-��. ,t -�t .s •:�� (�; � , -'�tl�L Aaeb7 Etvaa that a Publie�[a�e�will-M MMt�QR1at iqh � }� 1l11.:�R�6:OD A11.ia tLeBR Pwt C�V Co�ecLL t�;�_ �' �Il�rwpta.#o:eeoddee�ele�tat�arlao[ ta � is�CltTO��:.-� �r a ua.na a�.��t v�!ya��«�� +�mr�a w+�r`:. ' aeeora+e�woeam.ocensl�i,'cou4dl�uel!as@�. ^p.rck�Y�ie4i�rXrb.ye:lo�s.icst> sae..tim.tea easts as pmpaea�T cik aap.rtuoeat ot pubuc w�k..re,.loDews: ,�Mw,l--9�+Si�ws:'!he do�raiown atreeta will be sweyt thws times�s+st.�ad lhrlhMli� a�ued�.,w reusSoemrinten.m.ineCudlnRw�•na�o��t�.n'qY�a!'�,S�U p►an aa�ead�d bpis.lbe p�vpo�ed nee�eat 1s,i4�y��4�q1� C�6—�C�i aei Aeluf�l Sfaert�1fie Cttm'�sttee�t waYld be ele�ei� a�p1u� lilimet�a'alrou.Aiim4tineeatfotmancb.inelydio[�dn}tie��aL ttiYat'�wi�t be da�e on aa aaee�dea bnls:TY�pqNwlli�M�Mk is�1'�� aoi�iable�Mi�!tot 4e�rclai p�opatY adl.�Oa ananOhl�rt:�1,y&�p�l!" t3'lf�ilr�-`�t�1ir�i1�1 f WNMI��lt�l th�.iadudio{e�Mi.,pvv�/uil S�1ae�lrle �rtr�t woui/a�eii!a t6aw�d�arl�,��whiei�iadµde s'w�.Yd ' tMr�.14l�ilns d iev�*woel.�Itjlk�r nn an�k .� - mfl�sata�wsh.el�.oetac.o.t q�.s:te�ef�n.l�r'Mas1�Me -'� ��nm . • t�e iRn�E�,The Ma�o�ed 1w4�t.ir��li per apaa�i!fe ta�fbl +d �2 p�pr�si�teabllY#ula�.totr�II�1 p�4�t7• _ F,:; �i��lAiliiaiiil9iwl'�p��1ei.p�vedaodiat�rdW t+�lvea :_, th4lptlrltx#MaioL��+1+- mti�saooe.includiet . 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' R tial piroPe�tY-is 28%ot t�e itont foot ratt ��'G�"'� - . . -:.r s 5 � _; . . . . . . --��py�t�3a��t`�.: ��rr*'�,;a , � ��yli' ;.� � �� POS$D�TS�IiA1�1C6lZOQB��a e,�#�` . r /�F ��3x`�'MS. i�3,94{�:3.i .: �. . ' . .�' e�.^- � .i� , . �,�a �,«M '�.� �0�1 `Ali�. fleaee�i� 5 .x �'! � a'.ti z Y�:=��d0A0� -0- t 969.090- . -�'10� f,°'.`-� #�it,�z'j��,�te-i�BB.iBB ?8�9.U00 � -�0-- ' *. allfl��s � �e�60.00D 9- �Q.000 ' , �f'�'��r� " �.580600 i#�1i3O��Qytu i`.. f• `h� -,�.� .. � . .�� , �¢R�. �� •�'11N�rt �•. f�,�� .�v+�V+�1Jr'.�ai�}' ' . `` �. . . �+. * . A .� �� :�'�A�,j""� �'_ ,l � ' .F"9l'F"AlE ��1��, �L.. .��aC:t•s�{�-Mx'�1{f�F�g�li. `� ��tl�t��1 �.,'�el�L7 14�5�.#��3i3A�wat17C?icr% r :_ J1�.8��#'1F.�S�GtpCY�tk{�� I, � , ��,.� s..�+r�,�,, �' as a m �.� ..�.< ;�"'... a�l, .,,«,�� . . ..::!�na ..�ri,w. , ft�.7'r,�lt�ri�91f�71 " � 1 �� 5�, . CITY OF SAINT PAUL -- PUBLIC HEARING NOTICE HEARING DATE Tuesday, March 22, 1983, 10:00 A.M. PURPOSE To consider the Mayor's proposed 1983 STREET MAINTENANCE PROGRAM and methods of financing it. The City Council will hear any pub�ic testimony from St. Paul property owners. This public hearing deals with setting the level of street maintenance service to be performed in 1983, and determining the finance plan. LOCATION City Council Chambers, 3rd Floor City Hall, 14 W. Kellogg Blvd. POSSIBLE The City Council, along with City staff and residents, will examine the FUNDING Mayor's proposal and all other possible methods of paying for the OPTIONS proposed street maintenance program. The methods to be examined will include assessments, general real estate taxes, service charges, state aid, and outside fund sources. HISTORY The City of Saint Paul has been assessed for street maintenance since 1909. The procedure was changed to use oil instead of water around 1920. As streets were paved, a regular flushing schedule was initiated. The assessment rate has risen steadily to keep pace with inflation. In 1973, to make the assessments more equitable, the present six-class system was devised. In general, it is based on frequency of cleaning and whether property is commercial or residential. In 1982, winter street maintenance was added to the assessment fund to provide one total street maintenance program. This change was recommended by Citizen Budget Committees for many years. The unified street maintenance program also ass3sted the overall city budget problem caused by reduced local government aid from the state and a property tax increase limitation. Due to Council action, the proposed 1983 winter street maintenance program (snow plowing, etc.) will not be financed through assessments. PROPOSED The service level and proposed assessments are outlined on the back 1983 of this notice. General funds and street maintenance aids provide MAINTENANCE a portion of the financing. QUESTIONS Streets Division, Phone 298-4321 �� Mailed ��i�%Cy�;i 7`f �9�'.J By • INFORMATION Citizens wishing to discuss this issue b.efore the March 22 hearing MEETING may attend either of two information meetings: * THURSDAY, MARCH 10, 7:00 PM Johnson High School, 1349 Arcade * TUESDAY, MARCH 15, 7:00 PM Thomas-Dale Community Center, 911 Lafond { �� _. � � � �� 1 � � � SCHEDULED MAINTENANCE PROGRAM a nd ASSESSMENT RATES Class I - Downtown: The downtown streets will be swept three times per week and flushed five times per week. All routine maintenance, including patching and repairing of street surfaces will be performed on an as-needed basis. The proposed assessment rate is $2.47 per assessable foot. Class II - Outivin� Commercial and Arterial Streets: The Class II streets will be cleaned approximately 18 times per season. All routine maintenance, including patching and repair- ing of street surfaces, will be done on an as-needed basis. The proposed assessment rate is $1.70 per assessable foot for commercial property and $.77 per assessable foot for residential property. Class III - All Residential Streets: Residential streets, including oiled, paved and intermediate streets will receive a thorough cleaning each spring which will include sweeping and flushing. Patching and repair w�rk will be done on an as-needed basis. Approximately 150 miles of oiled streets will receive a sand sealcoat. In the fall, leaves will be picked up from these streets. The proposed assessment rate is $1.23 per assessable foot for commercial property and $.77 per assessable foot for residential property. Class IV - All Oiled and Paved Alleys: All oiled, paved and intermediate alleys will receive a thorough cleaning each spring. All routine maintenance, including patching and repair of the alley surface will be performed on an as-needed basis. The proposed assess�nt rate is $.61 per assessable foot for commercial property and $.40 per assessable foot for residential property. Class V and VI - Unimproved Streets and Alleys: The maintenance and repair of these streets and alleys will consist of patching, minor blading, placing of crushed rock and other stabilized material in order to make them passable and reduce hazards. The proposed assessment rate on unimproved streets is $.47 per assessable foot for commercial property and $.31 per assessable foot for residential property. The proposed assessment rate on unimproved alleys is $.24 per assessable foot for commercial property and $.16 per assessable foot for residential property. Commercial property includes all apartment buildings of four or more units. The proposed rate for the long side of residential property is 25% of the front foot rate. Examples: 1. Cost for a 50-foot lot would be $38.50. 2. Cost for a SO-foot lot on a corner with 120 feet on the long side would be $61.60. ' ��.�t�51 � ' ,, ��.. , ��*o.� GITY OF �AINT PAUL - - - — `"0 � % OFFICE OF THE MAYOR , �a a � uuu uin . ?M 111 I'II II � �' 4 347 CITY HALL .... ' SAINT PAUL, MINNESOTA 55102 GEORGE LATIMER (612) 298-4323 MAYOR March 18, 1983 - Council President Victor Tedesco and Honorable Members of the City Council . Seventh Floor City Hall Saint Paul , Minnesota 55102 RE: 1983 Summer Street Maintenance Program Public Hearing Dear Council President Tedesco and Members of the City Cauncil : The Council has set a public hearing for March 22, 1983, to receive testimony from Saint Paul property taxpayers on the proposed summer street maintenance program. Actions requested of the City Council are approval of the proposed service level for the 1983 summer street maintenance program and amendment of the 1983 Street Maintenance Assessment Fund budget. BACKGROUND rom 1973 to 1981 the summer program was financed by the use..of inter- governmental aids and assessments. The 1981 residential assessment rate was 50� per foot. During that period the winter program was financed by the General Fund. For 1982, both the surrnner and winter programs were financed through aids and assessments. The 1982 residential assessment rate was 78� per foot for the com6ined summer and winter programs. As you know, the Council took action earlier this year which removed winter street maintenance from assessment financing and, instead, finances the winter program through general fund and intergovernmental revenues. The summer street maintenance program is to be financed through a combination of assessments and intergovernmental aids--the same financing formula used between 1973 and 1981. The proposed spending level for the 1983 summer street maintenance program is $6,560,000-- roughly the same cost as tF�e 1982 program. The proposed financing is $6,176,000 from assessments and $384,000 from aids. This assessment financing translates into a rate of 77� per assessible foot for resi- dential property, which wi11 6e collected with 1984 property taxes. The 1983 rate is 78� per assessible foot for residential property. Please see Ro6ert G. Peterson's February 28, 1983, memorandum to ' Peter Hames regardin the street maintenance fund budget and cash flow (Attachment III�. �G Cpuncil President Victor Tedesco and Honorable Members of the City Council s�y ' March 18, 1983 2��c�. �. Page Two ACTION t�tac�iment I is a council resolution which approves the 1983 street maintenance program. In approving this resolution, and the report attached to it, the Council will be setting the level of service in the summer street maintenance program. Attachment II is a council resolution which amends the 1983 Street Maintenance . Assessment Fund budget. The amendment reduces the 1983 approved spending level by almost 8�, from $9,590,297 to $8,850,000. The 1983 budget will be increased by $650,000 (8%) over the 1982 spending level of $8,200,000 instead of increased by $1,400,000. (17�). The resolution contains a summary of changes to the financing spending plans for the fund. Appended to the resolution are copies of 18 pages of budget detail which supports the summary contained in the council resolution. This action is necessary in order to reflect the removal of winter street maintenance from assessment financing to respond to Council direction to reduce overall street maintenance spending without reducing the service level for winter street maintenance. In order to keep these proposals in the perspective of future budget obligations, I have attached a number of charts (Attachment IV) which show current 1984 budget estimates including the general fund obligation for the winter street maintenance program. Also. included in Attachment IV is an estimate of the impact of Governor Perpich's proposals...on local government aid and levy limits. These charts have been used �in the City's presentations at the Legislature and have previously been shared with the City Council . Finally, if the Council desires to further reduce the assessment rate then either the program service level/program spending must be reduced or funds transferred from the General Fund. The latter action, however, will create a financing liability for the 1984 General Fund, which already faces a deficit. City staff will be in attendance at the March 22, public hearing to assist the City Council in its deliberations. If you have any questions before the meeting, please feel free to contact me or appropriate City staff. Your approval of the two City Council resolutions is respectfully requested. incerely, , George timer Mayor � cc: Greg Blees John Connelly Bill Donovan Peter Hames Don Nygaard Bob Peterson A1 Olson � �K FINAN�E GITY OF SAINT PAITL Council �7��J ��l ANARY - OEPARTMENT File NU. �?LUE -MAVOR � � � Council Resol�stzo� • � ..::•. r ,��5�y� °resented By Referred To . Committee: Date Out of Committee By Date WHEREAS, The City Council, pursuant to Chapter 62 of the _ Administrative Code, did hold a public hearing on March 22, 1983 in the City Council Chambers for the purpose of establishing the level of services of Street Maintenance to be performed in the City of St. Paul and the amount of service charges to be levied against benefitted property; now, therefore, be it RESOLVED, That the Council of the City of Saint Paul does hereby determine that the program of Street Maintenance Services to be performed within the City of Saint Pau1 shall be in the manner as set forth and described in the attached report of the Department of Publ,ic Works, and the Department of Public Works is hereby authorized to perform the necessary work as set forth in said report and shall, in accordance with said Chapter 62 of the Administrative Code, keep an accurate record of all costs attributable to the program and report such information to the Department of Finance and Management Services. � :' . .�_ .- ��;:: - . . COUNCILMEN . y Requested by Department of: . Yeas Fletcher Na s PLtb1iC WOY'ks (JFS) cau� [n Favor � Mssaoz :G��,/�' �' � Nicosia � Scheibel /�g81 Il S� BY Tedesco Donald E. Nygaar Wilson Adopted by Council: Date Form Approve by ttorn � B �� Certified Passed by Council Secretary . Y By Approved by Vfavor: Date Approved Ma r Eor Submission to Council By ' By � . , �- -a ` ST. PAUL CITY COUNCIL _ ' _ ^ PUBLIC HEARING NOTICE �� 1983 PROPOSED STREET MAINTENANCE PROGRAM Notice is hereby given that a Public Hearing will be held on the twenty-second (22) day of March, 1983, at 10:00 AM, in the St. Paul City Council Chambers, City Hall and Court House, St. Paul , Minnesota, to consider the level of service of street maintenance to be performed in the City of St. Paul in 1983 and determine the cost of such service to be charged against benefited property according to Ordinance #15311 , Council File #260426. The particular service to be performed and the estimated costs as proposed by the Department of Public Works are as foliows: Class I - Downtown: The downtown streets will be swept three times- pe r week and flushed five times per week. AIl routine maintenance, including patching and repairing of street surfaces will be performed on an as-needed basis. The proposed assessment is $2.47 per assessable foot. Class II - Outlyinq Commercial and Arterial Streets: The Class II streets would be cleaned approximately 18 times per season. AIl routine maintenance, including patching and repairing ot street surfaces, will be done on an as-needed basis. The proposed assessment is $1 .70 per assessable foot for commercial property and $.77 per assessable foot for residentlal P�Pe1�Y- Class III - AIl Fesidential Streets: Residential streets, including oiled, paved and intermediate streets would receive a thorough cleaning each spring which would include sweeping and flushing. Patching and repair work would be done on an as-needed basis. Approximately 150 miles of oiled streets would receive a sand sealcoat. In the fall , leaves would be picked up �from these streets. The proposed assessment is $J .23 per assessable foot for commercial property and $.77 per assessable foot for residential property. Class I.V - A.II Oiled and Paved Alleys: AIl oiled, paved and intermediate alleys would receive a thorough cleaning each spring. AIl routine maintenance, including patching and repair of the alley surface would be performed on an as-needed basis. The proposed assessment is $.61 per assessable foot for commercial property and $.40 per assessable foot for residential property. Class V and VI - Unimproved Streets and Alleys: The maintenance and repair of these streets and alleys will consist of patching, minor blading, placing of crushed rock and other stablized material in order to make them passable and reduce hazards. The proposed assessment rate on unimproved streets is $.47 per assessable foot for commercial property and $.31 pe r assessable foot for residential property. The proposed assessment on unimproved alleys is $.24 per assessable foot for commercial property and $. 16 per assessable foot for residential property. Commercial property includes all apartment buildings of four or rrbre units. The proposed rate for the long side of residential property is 25% of the front foot rate. � i � . ` -.:��51 -2- 1983 PROPOSED STREET .MAINTENANCE PROGRAM < < } Spending i Finencing Assessment �2� �, Aids General Fund Winter $ 1 ,930,000 - 0 - $ 956,000 $ 974,000 Summer $ 6,560,000 $ 6, 176,000 $ 384,000 - 0 - Bridge $ 360,000 - 0 - $ 360,000 - 0 - TOTAL $ 8,850,000 $ 6, 176,000 $ 1 ,7000,000 $ 974,000 " - ��-.. . FOOTNOTES: ( I ) (983 adopted budget spending authorization was $ 9,590,000. (2) Paid with 1984 property tax. Revised 3/17/83 RGP/ek - - � � Arr,�c��Nr-„�'-♦ cT= — _�—r CLEkK . ,�r_O. _ FLa�G=�MEN T v� 1 �� O�"1 �.JL' � +7T� �L� i1 L COURCII I��,:��_Sa -- • - ••�•3� rile Nfl. , � _ _ _ C'�� .��,�� ':�sente� L,�• Referred To Committe�: Date Out of Committee By � Date - � RESOLT�D� That upon the recornmenda.tion of the t:ayor and purusant to Section 10.07,3 0�' the Gha�ter of �he City o�' Saint Paul� the follawing changes be made to the 1983 budget: FIDTAAiSCI1VG �T�J . - - Current Budoet Char_oe§ � A�ended &.zd;�t 225 S�ree� Maintena.n.ce Assessment Fund . 42300-6101 Assessments - �7992�,297 -1,?52,297 6,17o,00a �+23�-32+�03 Municipal State Aic� 98;3,000 38,000 1,02b,000 �23�-3501 Ramsey Courxty A�d �+T6,000 -o- �+16,000 �+2300-3�03 Minnesota T.H. Aid 258,000 �0- 258,000 42300-7299 1982 General Fund Contrib,. -0- 974,OOb� 974,000 1v�T CK�rTGE $9,590,29? � $7�+d,297 $8,850,� . �-------- _... - ._ * Ceeancil File ��279&39 & Administrative Transfers SPE'i�i T1`;G PT�AN " Current Budget Cha:�z�es . . .._: Amended Budget Win�er Street 1.Iaintenance Proo an � �' 42331 Sandino & salting � 6g8,712 + 3��,288 733,�00 42332 Plowing Arterial Streets 213,464 + 80,536 291+,p00 �2333 Plowina Residential Streets 215,02b + 90,97�+ 300,000 4233�+ Snow Tagging 32,161 + 839 33,� 42335 Bridge: Side�alk Winter Mtc. . 57,8� - 13,822 �,00� �2336 Heavy Snow Removal 80,430 - 12,1+30 6$,000 �233? Bus Stops & Crosswalks 186,287 - 8,287 27g,0op 4233a Street Repairs-Winter �F9,030 + �.3�.,970 7.$�F�004 k2339 Fie1d Operation tJinter 66,3q0 + 23,610 . g0�000 - �� cH�t�GE $i�599�322 + $330,678 � $1�930,004 COUHCILS'IEN Requested by Department of: � �as Fiatcher �a35 . � Galtas • Masanz In Favor . Nieosia � �cne'bei Against By Tedeseo Wilson � Form Approved by'Citr Atto.ney � �.;,�pted ;�: G��nci{: Date _� � � � ., � �� ! ;��, �,. �rhf►rd P:,::ed by Cou�cii SecreEary BY - � �• � � ' ��. — . , •' ' I . :, : . . . ��_ . :;,vror. Date __ ._ APP:oved�by Alayor fo: Sub�nission to Councit � .. _ , .. � . � ' _ �_ . _' ' ' ' ' . . �!� _ - :_ _ : �• �c£r+K � � � . - --- - `_'=�ti wErT GI�'�' O� �AIN� �AIT1. Council �.`,�5.►�:�� . - • - = File ��. �__ . , , � . �� ,�� . _�en:e� 3:� Ref:rred To Committee: Date � Out of Committee By Date . . . S t�.�.� L?s PL�iJ�(Cont.) - . Current Budget Cha:�ges Amende8 Budget 3ri3�e, ^2nce & S�airway b�aintenance Pro�ram - �:23�0 Bridge, Fence & Stair:aay l�itc. $ 471,190 , -� 111,190 y� 360,000 S�er S�re�t NIaintenance Program Curren� Budget Changes Amended Bud�et - 42310 St. Repair & Clean Acl�in, �-55�, 2f�'�t — -2�b,$28 5�0,000 � 42311 DoT�anto*an Repair & Clean. 290,525 + 17,�75 3�,� 423Z2 Out],ying Commercial St. Repair 2,015,929 . - 103,929 i,912,000 & Cleaning �2313 Residential Street Repair & . 2,095,704 - 23,74�+ 2,072�OQ0 Cleaning �2314 Oiled, Paved Alley Repair & 1,031,350 - 392,354 639,� GReaning �+2315 Uni�cpxov�d Street Repair 352,294 - 290,29�t 62,U00 42316 Street Cleaning Repair Equip, �01,800 - 21,800 380,000 �2313 Field Operation-Sumr,ier 176,7b8 - � �6;768 - � - 150,000 42320 Street R�F1-Ordinance ��'nforce. 143,382 - 29,3$2 114,000 �2321 Weed Control & Grass Cutting 284,281 - 74,2�1 210,000 in Public R�W k2322 Reflzse Basket Pickup 170,924 + 12,076 183,000 $"1,5�9,'T85 - $959,785 $6,560,000 �+n �Lr.�. 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(' 600 City Hall Annex, Saint Paul, 2 ' mmr. �� GEORGE UITIMER AND tv1AtvAU�r��r�i 5c��v 1L�5 �`''�� MAYOR MEMORANDUM � T0; Peter Hames �'ROM: Robert G. Peterson ��p � DATE: February 28, 1983 SUBJECT: . Street Maintenance Fund Budget and Cash Flow You have requested some additional information and a summary of important facts to be used in connection with the Street Maintena.nce Fund budget and the public hearing by the City Council at 10:00 AM in the Council Chambers on March 22, 1983. The original Street Maintenance budget was appr�ved and the Council adopted special funds. The 1983 budget is shown below: , ' PRESENT AUTHORIZED 1983 PROGRAM _ ending Financing Assessment tl� Aids $ 9�590�� $ 7,890,�0 $ 1�7�� Footnote: (1) $.98 assessment for residential property. With the proposed budget o�' $9,5go,000 and on]�y $1,700,000 ava.ilable for aids, the assessment would have been �'j,890,000 or a residential rate of �.98. The currently proposed 1983 Street Maintenance Program budget is as follows: 1983 PROPOSED STREET MAINTENANCE PROGRAM Spending Financing Assessment �l� Aids General Fund Winter $ 1,g30,� - 0 - $ 956,000 $ 974,400 Summer $ 6,560,000 $ 6,176,000 $ 38�+,000 - 0 - Brid�e $ 360,000 - 0 - $ 360,000 - 0 - � Total $ 8,850,000 $ 6,176,000 $ 1,�00,000, $ 971+,000 Footnote: (1) $.77 per assessable foot for residential property - paid with 1984 property tax. �O , , . - � � • , � .,,�i�.+�•-'.'..�' � � � �,�C��5� _ g _ The 198�+ cash flo�>> projection table includes the following assumptions: 1) A 5°� infla.tion rate. � 2) A 5°� increase in the residential assessment rate to $.81 per assessable foot resulting in a need for $992,000 from the General Fund for operations. 3) A General Fund cash contribution of $550,000. 19$4 CASH FIAW PROJECTION Balance - December 31, z983 -$ 1,833,� � 1984 Work Program (5°fo infiation) 9,292,000 Income from Aids (M.S.A., C.A., T.H.) +� 1,800,000 Incane Prom assessments ($.77 residential) +� 6,160,000 �eneral Fund for operations- � (assumes $.81 assessment rate for 198�+) - +$ 992,000 , -.- General Fund for cash +� 550,000 Estimated cash ba,lance - December 31, 1984 -� 1,623,000 : To show the drastic personnel reduct3ons that have occurred in the department of Public Works, especially in Street Maintenance, we are sho?�ring the foLlowing two tables: . ,. . - - " PUBLIC WORRS EMPLOYEES (Maximum� 1g66 1970 1974 1978 i982 7�+2 646 633 571 �+57 (su��r�� STREET MAINTENANCE Il+�IAYEES � _ 1�� 1�2 �+95 1�+3 The Public Works Employees table shows the maximum number of employees in the yeax inclicated. The Street Maintenance �nployees table shows the peak number of employees for 196�+ and 1982. As you can see, it is a startling reduction from �+95 to 1�+3 within the categories of Foremen, Truck Drivers, Laborers and Equipment Operators. . ..�„s,,.`"'�'� . , � - �F - The following chart shows the residential f"ront foot assessment rates from 19'(0 through 1982. RESIDENTIAL ASSESSMENT RATES Street Maintenance � 1970 1971 1.972 �973 197�+ 1975 1976 1.977 197� �979 1980 �98Z �982 $.21 $.20 $.24 $.20 $.22 $.3�+ $.31 �$.31 $.31 $.38 $.4�+ $.50 $.78 (Sprinkling (Present System) Fund) Assessment initially began in 1909 and rema.ined substantially unchanged through 1972. In 1973 the present system was adopted with the winter street maintenance added in 1982 to account in the increase from $.50 to $.78. The rela.tively low assessment xates in 1973 and 19Tj4 occurred because the fund balance was used from the previous sprinkling fund system. Moreover, additional fl.inctions, name],y the paved street operation, were also added in 19'j3 which then required an assessment rate of $.3�+ in 1975. Howevex, notice the rate actually went dozan to $.31 in 1976 and remained there for three years, �hich again reflects the reductions that occurred in the Street Maintenance Operation Program. It should also be noted that the fairly substa.n.tial percentage increases beginning in 1979 corresponded with the tremendous cost increases in gasoline, vehicles and asphalt, which comprise a majority of the nonsalary expense in the Street Maintenance operation. We Peel the above infornation should adequatel,y explain the 1983 Street Maintenance Pro�a�n. xcPIP� cc: Greg Blees Bob Trudeau Bill Donovan Don Nygaard Al Shetka Jim Schwartz Joanne Englund ' ... .� �� . �. �._ .� .... _� _.. _� �. _. �.., . . ' !.] (/; n �C Z'r n 1 ;: �'^ -- !l 1 � � t!1 .-. i;,7 ��pp ' � . . . � `Z K�'i N C�1 . �� r�o I R O� �=0 T ID N �D � O f.l. j . . 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R • GOVERNOR'S LOCAL GOVERNME��T AID '� i ANO = ..: LEVY LIMI7 PROPOSALS � t s t Calendar 1983 _ � • Reduce certified amounts of aid Dy December 10, 1982 cuts. � • Allow special levies for aid cuts. if any, as a result of risk sharing. - �Calendar 1984 � Eliminate aid to counties and towns. � • Eliminate levy limits for counties and towns. • Revise Local Government Aid formula. . - Remove 6randfathers and Minimums - Reduce equalized mill deduction to 8 1lills. - EstaDlish 6x maximum increase. _ Include Attached Machinery Aid in Local Revenue Base. • Eliminate Attacbed Machinery Aid payments. _ � Index.levy limits for cities. . .. . �;�;,_ �. '� i � • � . . � � . • � i � � 44 ----�--�--- �....�.� ..____.,r.,.-�.::�.......,�.T_,�...�_ .,.e......�...._ 1 i �r / ;��1'�. w. „ �Q' � ; 2��51 REVISED BEST CASE REVENUE ESTIMATE FOR THE CITY OF ST. PAUI,'S 1984 and 1985 GENERAL FUND BUDGET (BASED ON GOVERNOR PERPICH' S STATE BUDGET PROPOSRL) 1984 1985 Be st Be st Case Case Revenue Revenue City Budget Off ice ' s 1/20/83 Estimate 95,149,000 98,331,000 Add 6� LGA E st imate after reducing 1983 Entitlement by December , 1982 , aid cut + 1,316,333 + 3,I61,533 Less Attached Machinery Aid cut - 375,000 - 375,000 Less General Purpose Property Tax Levy Financing (assume limit is indexed at 6$ inflation rate instead of current 8� limit) - 413 ,460 - 883 ,548 95,676 ,873 100 ,233,985 - ��-.. Increase over adopted 1983 General Fund Budget of $91,373,000 +4 .7$ Increase over revised 1984 General Fund Revenue Estimate - +4.8$ Mayor ' s Office • GNG 3/4/83 WHITE - CIT+� CLERK COUQCll �g0�52 PINK � - FINANCE CANARV -1�EPARTMENT GITY OF SAINT PALTL BLUE - MAVOR File NO. 1 � Council Resolution Presented By Referred To Committee: Date Out of Committee By Date RESOLVED� That upon the recommendation of the Mayor and purusant to Section 10.07.3 of the Charter of the City of Saint Paul, the following changes be made to the 1983 budget: FIlVANCING PI�AN Current Bud�et Changes Amended Budget 225 Street Maintenance Assessment Fund 42300-6101 Assessments $7,928,297 -1,752,297 6,176,000 �+23�-3�+03 Municipal State Aid g88,o40 38,000 1,026,000 1+2300-3501 Ramsey County Aid 416,000 -0- 416,000 42300-3�+03 Minnesota T.H. Aid 258,000 -0- 258,000 42300-7299 1982 General F'und Contrib. -0- 974,o0U� 974,000 NET CHANGE $9,590l�71 " y'1 T`��7� `Y"��0)� � � � �- Council File �279639 & Administrative Transfers SPENDING PLAN Current Budget Changes Amended Bud�et Winter Street Maintenance Program 42331 Sanding & Salting $ 698,712 + 3�+,288 733,� 42332 Plowing Arterial Streets 213,464 + 80,536 294,000 �+2333 Plowing Residential Streets 215,026 + 90,974 306,000 4233�+ Snow Ta�ging 32,161 + 839 33,� 42335 Bridge: Sidewalk Winter Mtc. 57,822 - 13,822 44,000 �+2336 Heavy Snow Removal 80,430 - 12,430 68,000 �+2337 Bus Stops & Crosswalks 186,287 - 8,287 178,000 42338 Street Repairs-winter 49,030 + 134,970 184,000 �+2339 Field Operation-Winter 66,390 + 23,610 g0,000 NET CHANGE $1,599,322 + $330,678 $1,930,� ��_ � COUNCILMEIV Requested by Department of: Yeas Nays Fletcher GaO� [n Favor � Masanz Nfcosia . scnetbei __ Against BY Tedesco Wilson Form Approved Cit Attorney Adopted by Council: Date Certified Yassed by Council Secretary BY By ` t�pproved by IVlavor: Date Ap ov y yor for S m' sion to Council gy By �--. - - • �� Cl_ERK ^^ ^ -�FINANCE ` ��fQ�� CANARV - DEPARTMENT GITY OF SAINT PAUL COURCIl �� BLUE - MAVOR � , File N 0. Council Resolution Presented By Referred To Committee: Date Out of Committee By Date SPENDING PLAN (Cont.) Current Budget Change$ Amended Budget Brid�e, Fence & Stairway Maintenance Program 42340 Bridge, Fence & S`tairway Mtc. $ 471,190 -$ 111,190 $ 360,000 �-��- Summer Street Maintenance Program Current Budget Chan e�s Amended Budget 42310 St. Repair & Clean Admin. 55 , 2 ---�2 ;�28 � 53�,000 — 42311 Downtown Repair & Clean. 290,525 + 17,4?5 308,400 42312 Outlying Cc�mmercial St. Repair 2,015,929 - 103,929 i,912,000 & Cleanin� 42313 Residential Street Repair & 2,095,70�+ - 23,704 2,072,000 Cleaning -- �+231�+ Oilecl, Paved A11ey Repair & 1,031,350 - 392,350 639,� Cleanin� �+2315 Uni�proved Street Repair 352,29�+ - 290,294 62,000 42316 Street Cleaning Repair Equip. �+01,800 - 21,800 380,000 42318 Field Operation-Summer 176,768 - 26,768 150,000 �2320 Street R�`W-Ordinance Enforce. 143,382 - 29,382 114,000 �+2321 Weed Control & Grass Cutting 284,281 - 74,281 210,000 in Public R�W 42322 Refuse Basket Pickup 170,g24 + 12,076 183,000 $7,519,?$5 - $959,785 $6,560,000 � F[rNn ToTAL $9,590,�97 - $740,297 $8,850,0� (DETAIL ATTACHED) COUNCILMEN Requested by Department of: Yeas Fletcher Nays Gaties � IR Favo[ Masanz � , Nicosia �, - sche�be� _ Against BY Tedesco Wilson w Form Appr ed Ci Attorney Adopted by Council: Date Men 7 �l �nn•, Certified s C un .il S r ta BY By, t#p o y Mavor: Da � 2 4 App v by Mayor for b ission to Council B By Pusust�� APR 21983 �� . . . �l�C�'�' F•) I U1 t•J I '4 cn i m . iz � u� ie �{ � N � � � mi � mi .� -� i �a _ �� i r W 77 I D � I�l I Z r3 'C� C� .A 1� r.�l N t�) h•J h•) h•� F••J hJ FJ t�J h� F•J P� t�J PJ h•J hJ PJ hl F.� �• r�-� 1J sd 07 m �0 �0 �0 0� 07 �1 �l 0� L� L� UI C� CA .P .A �A 1J h] hJ µ 77 V �0 �0 � �0 C•J 4 GJ F•] Q� �A i-- �0 CO C•J PJ � Q� hJ ►�- h•) ;J hJ r -i I I CtI I I tA I t t I I I I I I I I I I I I I I I I I rA p r� n C �� O C �� C� r� � �^� r� rr� � �"� � G G �� r� �;� �� r�� r� �� -� �^� ^ 47 �.� G� �I7 4r � �� r� �.� 04 ^ OG� � �,� r„1 „ �, r� � G OC� � ^ �� rJG C� L, nGti +,3G �'� �, �� , n ,�,� rr� r� nr� n00 GI" r -� -� 0 0 � od � r -� -nd � � -� -� -nn D D � -� cmo � � cTCmm cz r r � = m � dDr -� H -� rr r � m � cn � � � 3 � � o � m r � � I -I Z • "tJ D �-+ 2 = -I I Z 77 G7 77 -I Z O O �-+ D tA D O � G7 Z Z 3 C7 • -� � z mm m � 1"� � ,� I �"� o r � z z a m • 7T � H � ►r m d i � i i i i ia � cn i i i J•a i c, � �� ' �' � �' � A CRimm o� i oo c.� i o� i .� � r.� � r�� ►� 1•a ao i --i z m i � r�� c� i r.� � � i o c.i ►� � .a ra r•.� �, � r.� � v o� c� .� � a �o i -� ra i � ra � i � o ra I rJO00GA � a � � c � cncn �no � � cn � oo i 0� I � P•l O i C� � Cn I � r'i -PC� �OG� nG � rJL� �� r �� n �� r�, �� n r� �• i = i D i i i ! 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'R�- . • iL ' VJ ra i � �� cn i m iz � io ---- 4"� � H m iz r i � o i � i -o r.� o i r �i m i z � � i I D I �A r,J hJ � r --� I GI V �0 0� F+ ►�r � -I � IJ �I (f1 � �I Z � � O Gti � 07 4 {5 � � O G �J � G rJ I O £ -i �+ D Z r -� m � i i i � � p- � r W I 0� UI � � UI Q� I � -�i � I �V � V i N L�lI I I i I ['7 I 1 I 2 I I I Z � i o � i � im F' I � � I � I o i a � i c� i I I I C 3 �0 I F+ f, � I ��il .mZ � I hl UI ►-� 4 I �A 0� I --i ��'I O I 0� � [11 V I UI hJ I G 4 I � O � V I N UI I . 2��52 � - � � � � ` N I Z k d I Z °' G7 � GJ � A�i I TJ • N Rt I r ?, LJ Z I D .A[7 I Z om i i � � 3� W r.J W 4�74J W W W W W+.J4J Wr.J .JW hJhJNhJ �7NNR)NN � � ►' I W m W NVIAAAhJM17NNh)FJ �) � � �O �Q1� V V LAUINN Q� GI►'[A I �0 V LJ�OQ`�OA �` �0 V O�UTA WN V A O �OQ- f.J V ? �O4JNr r� �.l�+-� I i' -1 I N I I I I I 1 1 1 1 I I I I I I I tA 1 I I I I I I 1 I I (A I 1 I D � O � C � O �J� d4rJ0 ^ OGO0000 C OOOOGO0000 C 000 ►+ -1 O 07 OOOOOC� ^ OC' 0000000 Q1 OOrJ0000000 01 OOOA D G rJ O O O O O O O C' O O O 4 O O O O O 4 G L� O O O O O O O O£ t r � -+ -� a a 0 0 0 < ; D D D 3 r r r -� � �� . � . ol � . � � i i i i id � � ai i i wi ra ic, � � � i � wi ui n� INAA imm ;.. �-o .- i m �o i •- � ao N � cn cn oo � n� o i �a •- ca a r.� .o ti� i m�� i -�z :�. i «� I N O I O� NNUI V OU1O0000 �t V LA V I 1� GUIONO m� �- m I O� �I I -� � :� �0 I 00 O i cn00000000000acnoo O I 4704000V �OON �0 I ►� -0A I � O I 0� 4 I 00004GOOOOOOOOQO m I Q700040UIU100 Q� I J� ►+� I 7 ,� ;1 J k, � �. ;; � � I I I I I I D � � ►� I I 1 I I 1 I 1 Z M- � I N 1 I Q7 1 m I G7 .. `� ►� I h 1 I �0 I �0 1 m �� 0 I O I 1 �0 I �0 I � C� 1 G O I G 1 O I O I O •. J + I I I I 1 ln D I I I I t C 3 • r°4 ,J � I I R) I ►• I G7 Z � ai cn wi wi uin» cn ima o i o� .o i .• � mra •- cncnao � N o i .o •- �,�Aw .o u i ro � ao i -� m �� i ca c i o� cnwcnvocno �000� � cn v i aocnocno m ►- � .a i o� � i d �� o i m � i cn � 0000000 �000cnoe e i a000000v.aew o i •- � cn i 'o a i o� o i � o � ooa000c� � 0000 m i m00000cncnoo o� i a .- ►- i O • !. x t. Public Works � �oo�� EPART(•tENT ' � Robert G. Peterson �ONTACT 298-5070 , PHONE DATE �e�� e e (Routing and Explanation Sheet) AsSjqn Number for Routing Order (Clip All Locations for htayoral Signature) � Department Di rector .� Ci ty Attorne�y U� K 3-1L�3 .�L t/Mayor � Finance and Management Services Director � City Clerk , .� Budget Di rector What Will be Achieved by Taking Action on the Attached Materials� — (Purpose/Rationale) Amend the current 1983 Maintenance budget. Financial , Bud etarv and Personnel Impacts �Anticipated -- Reducea the 1983 Street Maintenance budget. No personnel impact - the Amendment corrects original budget errors and infle,tion estima�tee. Funding Source and Fund Activity Number Charqed or Credited See Resolution. Attachments (List and Number all Attachments) • Resolution. OEPARTMENT REVIEW CITY ATTORNEY REVIEW Yes No Council Resolution Required? Resolution Required? Yes No Yes No Insurance Required? Insurance Sufficient? Yes No Yes No Insurance Attached? Revision of October, 1982 �tPP RPVQrc� .�ici�► fnr inStruttions)