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280900 WHITE - CITV CLERK �� BLUE - MAVOR E GITY OF SAINT PAUL Council ��('�� CANARV - DEPARTMENT , File N 0. ' Cou il Resolution Presented By ��'�" ✓Referred To �7/��'J'� c''�- Committee: Date ��' �� Out of Committee By Date Ari admini strative Re solution changing the g rade and the class specificati.on for the title of Admin- : i strative As si stant--Fi re Department in the Civil Se rvice Rule s. RESOLVED, that the Civil Service Rules be amended in Secti.on 3.J by striking from Crade 14 the title of Administrative Assistant--Fire Depart- ment and in se rting thi s title in G rade 16; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended by striking from Section 32 the class specification for the title of Administrative Assistant--Fire Department and substituting in lieu thereof the attached class specification for the title of Administrative Assistant-- Fire Department. Approved: , Chai rman, Ci 1 Se rvice Commi s si n COUNCILMEN Requested by Department of: Yeas Nays F�etcher PER50 EL OF ICE Galles In Favor Masanz Nicosia scneibei _ Agaiast BY Tedesco Wilson SEP 2 2 �gg� Form prove y City tto y Adopted by Council: Date � Certified P- s b Council S tar BY By ,1 t#pprove vor: Date '�� ? 3 19g3 App d by Mayor for S i o Cou il � h ` C. ` By B � �— l PUSLISNED OCT 1i98� — � . ..� :.yl� . Title of class: � ' ADMINISTRATIVE ASSISTANT--FIRE DEPARTMENT DESCRIPTION OF WORK General Statement of Duties: Performs highly responsible professional work providing staff assistance to a department head in reviewing, analyzing and coordinating department research, planning and administrative activities; assists other divisions in planning and administration; and performs related work as required. Supervision Received: Works under the general supervision of the Fire Chief. Supervision Exercised: Exercises general technical and administrative super- vision over clerical, technical, professional or uniformed employees assigned to the department's Research Division. TYPICAL DUTIES PERFORMID � The listed examples may not include all duties performed by all positions in this class. Collects and analyzes data needed for planning, problem solving and program evaluation; prepares reports and recommendations. Reviews operating procedures; develops and recommends new or modified methods and procedures. Provides general or technical information regarding departmental functions and policy to the public and state and local agencies; supplies in- formation requested by the City Council, Mayor's Office and other City departments. Assists in developing long range plans for departmental programs and projects. Schedules and attends departmental staff ineetings. Represents the department at committee and civic group meetings. Directs special administrative or operating projects as assigned by the department head. Discusses plans, programs, objectives and procedures with division heads; reports and makes recommendations to the department head. Assists in development of the department's annual operating budget. Directs development of capital improvement budget. Acts as department liaison with news media. Directs development and operation of management information systems. Coordinates development and maintenance of outside fire protection contracts. KNOWLIDGES, SKILLS AND ABILITIES Considerable knowledge of fire service management, administration research and operations. Considerable knowledge of principles and theories of management, administration and research. Considerable knowledge of local, state and national government organization as related to the fire service. Considerable ability to plan and organize work. Considerable ability to deal tactfully and efficiently with all levels of management and the general public. Considerable ability to cominunicate effectively, both orally and in writing. Considerable skill in preparation and presentation of reports and re- commendations. Considerable skill in organizing and implementing special pro3ects. (continued on reverse side) ADMINISTRATIVE ASSISTANT--FtRE DEPARTMENT (continued) MINIMUM QUALIFICATION College graduation and four years� experience in administrative management, two years of which must have involved fire protection services. r Title of class: . ��?��" � ADMINISTRATIVE ASSISTANT--FIRE DEPARTMENT DESCRIPTION OF WORK General Statement of Duties: Performs highly responsible professional work providing staff assistance to a department head in reviewing, analyzing and coordinating department research, planning and administrative activities; assists other divisions in planning and administration; and performs related work as required. Supervision Received: Works under the general supervision of the Fire Chief. Supervision Exercised: Exercises general technical and administrative susper- vision over clerical, technical, professional or uniformed employees assigned to the department's Research Division. TYPICAL DUTIES PERFORMID The listed examples may not include all duties performed by aIl positions in this class. Collects and analyzes data needed for planning, problem solving and program evaluation; prepares reports and recommendations. Reviews operating procedures; develops and recommends new or modified methods and procedures. Provides general or technical information regarding departmental functions and policy to the public and state and local agencies; supplies in- f ormation requested by the City Council, Mayor's Office and other City departments. Assists in developing long range plans for departmental programs and pro�ects. Schedules and attends departmental staff ineetings. Represents the departznent at committee and civic group meetings. Directs special administrative or operating pro�ects as assigned by the department head. Discusses plans, programs, ob3ectives and procedures with division heads; reports and makes recommendations to the department.head. Assists in development of the department's annual operating budget. Directs development of capital improvement budget. Acts as department liaison with news media. Directs development and operation of management information systems. Coordinates development and maintenance of outside fire protection contracts. KNOWLIDGES, SKILLS AND ABILITIES Considerable knowledge of fire service management, administration research and operations. Considerable knowledge of principles and theories of management, administration and research. Considerable knowledge of local, state and national government organization as related to the fire service. Considerable ability to plan and organize work. Considerable ability to deal tactfully and efficiently with all levels of management and the general public. Considerable ability to communicate effectively, both orally and in writing. Considerable skill in preparation and presentation of reports and re- commendations. Considerable skill in organizing and implementing special projects. (continued on reverse side) ADMINISTRATIVE ASSISTANT--FIRE DEPAETMENT �continued) MINIMUM QUALIFICATION College graduation and four years' experience in administrative management, two years of which must have involved fire protection services. Title of class: . ��' ` ADMINISTRATIVE ASSISTANT--FIRE DEPARTMENT DESCRIPTION OF WORK General Statement of Duties: Performs highly responsible professional work providing staff assistance to a department head in reviewing, analyzing and coordinating department research, planning and administrative activities; assists other divisions in planning and administration; and performs related work as required. Supervision Received: Works under the general supervision of the Fire Chief. Supervision Exercised: Exercises general technical and administrative super- vision over clerical, technical, professional or uniformed employees assigned to the department's Research Division. TYPICAL DUTIES PERFORMID - The listed examples may not include all duties performed by all positions in this class. Collects and analyzes data needed for planning, problem solving and program evaluation; prepares reports and recommendations. Reviews operating procedures; develops and recommends new or modified methods and procedures. Provides general or technical information regarding departmental functions and policy to the public and state and local agencies; supplies in- formation requested by the City Council, Mayor's Office and other City departments. Assists in developing long range plans for departmental programs and projects. Schedules and attends departmental staff ineetings. Represents the depar trnent at committee and civic group meetings. Directs special administrative or operating projects as assigreed by the department head. Discusses plans, programs, ob�ectives and procedures with division heads; reports and makes recommendations to the department head. Assists in development_ of the department's annual operating budget. Directs development of capital improvement budget. Acts as department liaison with news media. Directs development and operation of management information systems. Coordinates development and maintenance of outside fire protection contracCs. KNOWLIDGES, SKILLS AND ABILITIES Considerable knowledge of fire service management, administration research and operations. Considerable knowledge of principles and theories of management, administration and research. Considerable knowledge of local, state and national government organization as related to the fire service. Considerable ability to plan and organize work. Considerable ability to deal tactfully and efficiently with all levels of manageme�nt and the general public. Considerable ability to communicate effectively, both orally and in writing. Considerable skill in preparation and presentation of reports and re- commendations. , Considerable skill in organizing and implementing special pro�ects. (conCinued on reverse side) , ADMINISTRATIVE ASSISTAAIT--FIRE DEPA�TMENT • (continued) MINIMUM QUALIFICATION College graduation and four years' experience in administrative management, two years of which must have involved fire protection services. � WHI7E - C�TY CLERK ' �/��V�F/� Councii `� � PINK - FINANCE GITY OF SAINT PAUL CANARV - DEPARTMENT BLUE -MAVOR File NO• � CITY CLERK Council Resolution Presented By Referred To Committee: Date Out of Committee By Date An administrative Resolution changing the grade and the class specification for the title of Admin- i strative As si sta,nt--Fi re Department in the Civil Se rvice Rule s. RESOLVED, that the Civil Service Rules be amended in 5ection 3.J by striking from Grade 14 the title of Administrative Assistant--Fire Depart- ment and in se rting thi s title in G rade 16; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended by striking from Section 32 the class specification for the title of Administrative Assistant--Fire Department and substituting in lieu thereof the attached class specification for the title of Administrative Assista.nt�- Fire Department. Approved: , Chai rman, Civil Se rvice Commi s sion COUNCILVIEN Requested by Department of: Yeas p�etcher Nays ceu� PERSONNEL OFFICE Masan: [n Favor NiCOSta Scheibel Against BY Tedesco Wilson Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary BY By �lpproved by Mavor: Date Approved by Mayor for Submission to Council " n.. . _ _ �� Title of class: ` ADMINISTRATIVE ASSISTANT--FIRE DEPARTMENT DESCRIPTION OF WORK General Statement of Duties: Performs highly responsible professional work providing staff assistance to a department head in reviewing, analyzing and coordinating department research, planning and administrative activities; assists other divisions in planning and administration; and performs related work as required. Supervision Received: Works under the general supervision of the Fire Chief. Supervision Exercised: Exercises general technical and administrative super- vision over clerical, technical, grofessional or uniformed employees assigned to the department's Research Division. TYPICAL DUTIES PIItFORMID The listed examples may not include all duties performed by all positions in this class. Collects and analyzes data needed for planning, problem solving and program evaluation; prepares reports and recommendations. Reviews operating procedures; develops and reco�maends new or madified methods and procedures. Provides general or technical information regarding departmental functions and policy to the public and state and local agencies; supplies in- formation requested by the City Council, Mayor�s Office and other City departments. Assists in developing long range plans for departmental programs and projects. Schedules and attends departmental staff ineetings. Represents the department at committee and civic group meetings. Directs special administrative or operating projects as assigned by the department head. Discusses plans, programs, ob�ectives and procedures with division heads; reports and makes recommendations to the department head. Assists in development of the department's annual operating budget. Directs development of capital improvement budget. Acts as department liaison with news media. Directs development and operation of management information systems. Coordinates development and maintenance of outside fire protection contracts. RNOWLIDGES, SKILLS AND ABILITIES Considerable knowledge of fire service management, administration research and operations. Considerable knowledge of principles and theories of management, administration and research. Considerable knowledge of local, state and national government organization as related to the fire service. Considerable ability to plan and organize work. Considerable ability to deal tactfully and efficiently with all levels of management and the general public. Cansiderable ability to communicate effectively, both orally and in writing. Considerable skill in preparation and presentation of reports and re- commendations. Considerable skill in organizing and implementing special pro�ects. (continued on reverse side) ADMINISTRATIVE ASSISTANT-=FIRE �DEPARTMENT � . (continued) MINIMUM QUALIFICATION College graduation and four years' experience in administrative management, two years of which must have involved fire protection services. . �� PersonnelOffice DEPARTf�tEiVT ' Bernard P. Wright �ONTACT . � 298-4221 ` PHONE � �� Augu st 16, 198 3 DATE �v�� . (Routing and Explanation Sheet) : Assign Number for Routing Order (Clip All Locations for Mayoral Signatur�): Department Di rector City Attorney �' __ t/Mayor R�CtI��,� - . Fi nance and Management ervi ces Di recto AU G 1 `� .19$3 . City Clerk . � � . E°Ji�Y��l�S O�r�E�v: Budget Director . �dhat Will be Achieved by TakinQ Action on the Attached Materials? �(Purpose/Rationale): This resolution changes the grade of Administrati.ve Assistant�--Fire..Department in Secti.on - 3.J �P-A Non-Su}�ervisors Group) from its present Grade 14 to Gr�,d� 16. 'It also replaces the current cl�;ss specificati.on in Section 32 with an up-datiad clas.s �specification. �'he bi=.•T � �e�kly salary range s for Grade s 14 and 16 are shown. belowt Grade 14. _ A B C D E F G. . " .l0 yr. __ 15 yr. 925. 33 961.89� ' 1000.57 1050.50 1103. 93 1158: 08 1216.44 . T252.2g 1289.57 $24, 132.00 a.x�n,uall $33,632.00 � �� .. ra e ' : 9 L�:29 . 1021.67 1061. 75 1115. 18 1170. 73 1229. Q9 1290.96 - : 1328. 95 -1367.62 $25,618. 00 annually .. : ; . . $35,668�,00 FINANCIAL i1VIPi4CT3 . . . ere is one i.ncumbent at 5tep E. The additional cost wi11 be $1?42 annually based on 1983 Funding Source and Fund Activity Number Charged or Credited: saiary. Attachments (List and Number all Attachments}: : 1. Re soluti.on 2. Copy for City Cle rk DEPARTMENT REVIEW CITY ATTORNEY REVIEW Yes No Council Resolution Required? Resolution Required? ✓Yes No Yes No Insurance Required? Insurance Sufficient? Yes .N�� Yes No Insurance Attache�i? Revision of October, 1982 - _ (See Reverse Side for Instructions) . � ��_�� :1g e n.l a Fin�nce, 1�Sartageme�lt f, �'ers�rulel Committee �BbC � 10. �.esolution changi�i� the title ancl class specification for Assistant General _ ,`•�ana�er--t�'ater D��artment to Assist�illt GeneraZ tianaser--1�'ater Utilit� in the Citi�il Service Rules. (Personnel) � -Q . 11. Resolution ap��roving and ratif.ying Alemoranclum of �lareement amending 1981-I983 Collective Bargainino Aoreeneiit with Sheet hietal �torkers, Local 76. (Pexsonnel) C� 3� 12. Ordinance amending Civil Service Rules by establishing the classification Deputy Chief of Police in the Unclassif�ed Service. (Personnel) G2�2� 3--� 13. Resolutioii changing the grade and class specifi.cation for the title of AcLninistrative Assistant=-Fire Departn�nt� in the Ci��il Serv9.ce Rules. (Personnel) Cy-� ,.,�_� � 14. Resolution amending Capital Improvement Bc�dget to eap and the scope of project C-0604, Cayuoa Fec Center F;enodeling, for playground equipment and liorseshoe - pits at a cost of $5,500. (Sudget Of£ice) �'''`.1�' 3-Q 15. Resolution xenewin� lease agreement C.S. 27 c,;zth Dr. John D. Lenzi and Teresa if. for parking lot at 662 Pa}rnc Aventie. (Finance F Dlanagement) �,,� 3-O � WHITE - CITV CLERK PINK - FINANCE COUIICIl A.' )� ■/�.n� CANARV - DEPARTMENT GITY OF SAINT PAUL / ��!!U BLUE — MAVOR File NO. 'i�L, - n' � � o�n il Resolution Presented By �Referred � �-�" Committee: Date z '�1� �� Out of Committee By Date An administrala.ve Resolution changing the title and class specification for Assistant General Manager--Water Department to Assistant General Manager--Water Utility i.n the Civil Se rvice Rule s. RESOLVED, that tlie Civil Service Rules be amended in Section 3.K by striking out the title of Assistant General Manager--Water Department from Grade 31 and by substituti.ng in lieu thereof the title of Assistant General Manager--Water Utility; and be it FURTHER RESOLVED, that the Civil Service Rules be further amended by striking from Section 32 the class specification for the title of Assistant General Manager--Water Department and by substituLing in lieu thereof the attached class specification far the title of Assistant General Manager--Water Utility. Approved: �- Chairman, Ci il Service Commi sion COUIVCILMEIV Requested by Department of: Yeas F�etcher Nays PERSONNEL OFFICE Galles � (n Favor Masanz Nicosia Scheibel __ Against BY Tedesco Wilson SEP 2 2 19$3 Form Ap oved by ity A t e Adopted by Council: Date � � Certified Y-ss d Council Se r BY By � ` 6lpproved v r: D e �� 3 19 A by Mayor for S mi si to Council „ By f �_ PUBLISHED OCT 11983 , ��8�! Title of class: ASSISTANT GENERAL MANAGER--WATER UTILITY DESCRIPTION OF WORK General Statement of Duties: Performs highly responsible planning and administrative work assisting the General Manager in directing the , operations of the Water Utility; and performs related duties as required. Supervision Received: Works under the general guidance and direction of the General Manager--Water Utility. Supervision Exercised; Exercises within the Utility general guidance and direction directly and through subordinate supervisors over all levels of professional, technical and clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Assists the General Manager in the administration of the Water Utility and to have full administrative charge in the absence of the General Manager. Assists in the development of broad policy, rate structure and major pro3ect recommendations affecting water supply, quality, treatment, storage, distribution or cost. Plans, installs and maintains procedures to assure proper and prompt disposition of Utility activities. Coordinates the activities of all divisions of the Utility within general policies and programs determined by the General Manager. Assists in the development of and directs the carrying out of operating plans and specific projects of the Water Utility. Assists in the development and administration of the Utility budget and reviews and recommends actions on expenditures within the budget; assists in developing rate recommendations. Prepares specifications for physical plant, facilities and equipment. Confers with officials from other governmental or private agencies, contractors, planning and civic groups and individuals in the interest of cooperative ohjectives and to coordinate the work of the Utility with governmental or private agencies. Assists in developing, implementing and directing employee develop- ment, public relations, planning, research and related programs; participates in personnel activities and decisions. Assembles and supervises the assembly, analysis and writing of sta- tistical and narrative reports. KNOWLEDGES, SKILLS AND ABILITIES Expert knowledge of current and potential methods of water supply, purification, storage and distribution. (continued on reverse side) ASSISTANT GENERAL MANAGER--WATER UTILITY ASSISTANT GENERAL MANAGER--WATER UTILITY (continued) � Expert knowledge of the function, operation and maintenance of Utility equipment. Marked ability to analyze information and to assist in the construction �' of short and long range operational and capital acquisition plans. Marked ability to assist in the revision of existing plans to meet new r needs, emergencies or changes in policy. Marked ability to establish good working relationships with subordinates and to deal with people tactfully and efficiently. MINIMUM QUALIFICATIONS College graduation in Civil Engineering and ten years' engineering experience following graduation, at least two years of which must have been as a Civil Engineer IV or equivalent in the water works field. Must be registered as a professional engineer in the State of Minnesota. (No substitution for education.) ��x�8� Title of class: ASSISTANT GENERAL MANAGER--WATER UTILITY DESCRIPTION OF LdORK General Statement of Duties: Performs highly responsible planning and administrative work assisting the General Manager in directin? the operations of the Water Utility; and performs related duties as required. Supervision Received: Works under the general guidance and direction of the General Manager--Water Utility. Supervision Exercised; Fxercises within the Utility general guidance and direction directly and through subordinate supervisors over aIl . levels of professional, technical and clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Assists the General Manager in the administration of the Water LTtility and to have full administrative charge in the absence of the General Manager. Assists in the development of broad policy, rate structure and �ajor project recommendations affecting water supply, quality, treataent, storage, distribution or cost. Plans, installs and maintains procedures to assure proper and pro�pt disposition of Utility activities. Coordinates the activities of all divisions of the Utility within general policies and programs determined by the General Manager. Assists in the development of and directs the carrying out of operating plans and specific pro3ects of the Water Utility. Assists in the development and administration of the Utilitq budget and reviews and recommends actions on expenditures within the budget; assists in developing rate recommendations. Prepares specifications for physical plant, facilities and equipment. Confers with officials from other governmental or private agencies, contractors, planning and civic groups and individuals in the interest of cooperative ohjectives and to coordinate the work of the Utility with governmental or private agencies. Assists in developing, implementing and directing employee develop- ment, public relations, planning, research and related programs; participates in personnel activities and decisions. Assembles and supervises the assembly, analysis and writing of sta- tistical and narrative reports. KNOWLEDGES, SKILLS AND ABILITIES Expert knowledge of current and potential methods of water supply, purification, storage and distribution. (continued on reverse side) ASSISTANT GENERAL MANAGER--WATER UTILITY ASSISTANT GENERAL MANAGER--WATER UTILITY (continued) Expert knowledge of the function, operation and maintenance of Utility equipment. Marked abiZity to analyze information and to assist in the construction of short and long range operational and capital acquisition plans. Marked ability to assist in the revision of existing plans to meet new needs, emergencies or changes in policy. Marked ability to establish good working relationships with subordinates and to deal with people tactfully and efficiently. MINIMUM QUALIFICATIONS College graduation in Civil Engineering and ten years' engineering experience following graduation, at least two years of which must have been as a Civil Engineer IV or equivalent in the water works field. Must be registered as a professional engineer in the State of Minnesota. (No substitution for education.) . �� Title of class: ASSISTANT GENERAL r1ANAGER--WATER UTILITY DESCRIPTION OF WORK General Statement of Duties: Performs highly responsible planning and administrative work assisting the General Manager in directing the , operations of the Water Utility; and performs related duties as required. Supervision Received: Works under the general guidance and direction of the General Manager--Water Utility. Supervision Exercised; Exercises within the Utility general guidance and direction directly and through subordinate supervisors over all levels of professional, technical and clerical workers. TYPICAL DUTIES PERFORMED The listed examples may not include all duties performed by all positions in this class. Assists the General Manager in the administration of the Water Utility and to have full administrative charge in the absence of the General Manager. AssisCs in the development of broad policy, rate structure and ma�or project recommendations affecting water supply, quality, treatment, storage, distribution or cost. Plans, installs and maintains procedures to assure proper and prompt disposition of Utility activities. Coordinates the activities of all divisions of the Utility within general policies and programs determined by the General Manager. Assists in the development of and directs the carrying out of operating plans and specific projects of the Water Utility. Assists in the development and administration of the Utility budget and reviews and recommends actions on expenditures within the budget; assists in developing rate recommendations. Prepares specifications for physical plant, facilities and equipment. Confers with officials from other governmental or private agencies, contractors, planning and civic groups and individuals in the interest of cooperative ohjectives and to coordinate the work of the Utility with governmental or private agencies. Assists in developing, implementing and directing employee develop- meat, public relations, planning, research and related programs; participates in personnel activities and decisions. Assembles and supervises the assembly, analysis and writing of sta- tistical and narrative reports. KNOWLEDGES, SKILLS AND ABILITIES Expert knowledge of current and potential methods of water supply, purification, storage and distribution. (continued on reverse side) A5SISTANT GENERAL MANAGER--WATER UTILITY ASSISTANT GENER.AL MANAGER--WATER UTILITY (continued) Expert knowledge of the function, operation and maintenance of Utility equipment. Marked ability to analyze information and to assist in the construction � of short and long range operational and capital acquisition plans. Marked ability to assist in the revision of existing plans to meet new ' needs, emergencies or changes in policy. Marked ability to establish good working relationships with subordinates and to deal with people tactfully and efficiently. MINIMUM QUALIFICATIONS College graduation in Civil Engineering and ten years' engineering experience following graduation, at least two years of which must have been as a Civil Engineer IV or equivalent in the water works f ield. Must be registered as a professional engineer in the State of Minnesota. (No substitution for education.)