280791 WHITE - CITV CLERK �����
PINK - FINANCE G I TY O F SA I NT PA LT L Council
CANARV - DEPARTMENT
BLUE - MAYOR File NO.
1 �
Cpuncil Resolution ,
Presented By �"'G' ��
Referred To Committee: Date
Out of Committee By Date
RESOLVID, that upon reco�m�endation of the Mayor and pursuant to Section 10.07.4 of the City
Charter, there is hereby transferred the follawing in the 1983 General Fund Budget:
FROM: General Goverryment Accounts
Contingent Reserve Specified
Operating Transfer Out
09061-537-000 $125,000
�: Finance & Managenent Services
City wide Data Processing
Rental of Data Processing �quipnent
01115-284-000 $41,666
Data Processing Services
01115-297-000
$63,334
Builcling ?mrpovenents
01115-898-000 $10,000
General Goverrm�ent Accounts
Appeals Board & Special Services
Data Processing Hardware
09147-857-000 $10,000
$125,000
Approved, as to funding: Approved:
Finance Director Budget Director
COUNCILME[V Requested by Department of:
Yeas Nays
Fletcher
�a��� In Favor
Masanz
Nicosia
scneibei A gai nst BY
Tedesco
Wilson
Adopted by Council: Date AUG 2 5 1983 Form Approved by City Attorney
Certified a_� Cou cil ta BY
g�, �.��.
• AUG 2 6 1983
t�1pp by Mavor: Approved by Mayor for Submission to Council
By BY
PUBLISNED S E P 3 1983
WHITE - CI7V CLERK COURCII ���
PINK - FINANCE
CANARV - DEPARTMENT GITY OF SAINT PAITL
BIUE - MAVOR File NO.
o. uncil Resolution
Presented By
V Referred o �/��df'J�1 L'—�2 Committee: Date �� ����
Out of Comm' tee By Date
RF50LVID, that upon r �anendation of the Mayor and pursuant to Section 10.07.4 of the City
C�arter, there is her transferred the follawing in the 1983 Budget:
FROM: General Governanent counts
Contingent Reserve ified
Operating Transfer Out
09061-537-000 $95,000
�: Finance & Manag�nent Servi s
City-wicle Data Processing
Rental of Data Processing '�anent
01115-284-000 $31,666
City-wide Data Processing \
Data Processing Services
01115-297-000 � $63,334
�� �
�\ $95,000
\
Approved, as to fundi.ng: \ Approved:
\
_ �Y1�(`,'��?�.�
Finance Director Budget D' or
COU[VCILMEN Requested by D partment of:
Yeas Nays �
Fletcher
�e11"e In Favor
Masanz
Nicosia
scheibe� _ __ Against BY
Tedesco
Wilson
Form Approve y ity torney
Adopted by Council: Date
Certified Yassed by Council Secretary BY
,
B�
�lpproved by ;14avor. Date _ AP or for Subm' si t ouncil
�;
Bv - BY.
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
July 20, 1983
T0: Peter Hames
FRCJM: Roy Stnible ��
SUBJEC.T: Request for Fund Transfer
The expenditure for c�nputer services and rental of data processing
equignea�it (expense c�de 297 and 284) is a variable dollar amount
based on the conditions listed as follaws:
l. The a�nount the Cbunty ca�uter is used by the
City departrnents.
2. The rate the County charges for oo�iputer time.
3. Haw fast the camputer applica.tions are withdrawn
froqn the County co�riputer and placed on the City's
Prime computer.
Each of the above listed conditions contributed to Data Processing
running over budget in expense code 284 and 297.
The dollar overages and rea.sons for these overages are listed as follaws:
$24,000 The new Police on-line book:ing syst�n costing mr�re than anticipated.
$12,000 Conversion of the Payroll and Finance syst�n taking more time
to convert thari expected.
$37,500 A 20� inrxease in the rates the County cha.rges for their camputer
time versus the 10� anticipated.
$20,000 'The Accounting de�.t had a turnover in staff that run
their c.Ymputer applications.
This inex�rience of staff caused rerun of carnputex program.
retentton of files longer than normal so that we ran $4,000
per montti over average for 5 mr�nth�.
$ 1,500 Public Works unauthorized use. �
$95,000
���:��.:>
' � ����.
Page 2 '
We are requesting that ttie Council transfer $95,000 to the Data Processing
budget. The �.ttached page is a breakdawn of the actual and projected
County canputer dollar usage costs for 1983.
Projected Cost $440,439
Budget Arrount 345,000
$ 95,439
The question is haw do we bring these costs under control. The only long
range solution to controll.i:ng these costs is tt� convert these syst�n.s to
the City's computer. This we are doing with the present conversion of
the Police and Finance system. The crmversion of these systems is scheduled
tn, be c�anpleted in the thixd quarter of 1984.
In the shprter term we continu��ly t�nitor the ca�uter usage and oorrect
usage that is out of line or unautliorized.
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Fi nance � DEPARTf 1�NT
Peter Hames _ �ONTACT
298-4637 PHONE ���� �� .
7,/22�g� DATE
(Routing and Explanation Sheet)
Assign Number for Routing Order (Clip All Locations for Mayoral Signature): R EC EIVED
�Department Di rector ��� 2 �' 'g�
� �i ty Attorney CITY ATTORNEY
me t/Mayor
Finance and Management Servi ces Director
4 City Clerk .
Budget Director
What Will be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale):
Budget transfer is required to furnish full funding to the City-Wide�-Data Processing
budget for 1983
Fi nanci al , �udgetary and Personnel Irr�acts An'ti ci pated:
Transfer of $95,000 from General Government Accounts Contingent Reserve �pecified
Operating #Q9Q61�537-000 to City-W%de Data Process3ng Rental of Data Processing Equipment
#01115-284-OOQ ($31,666� and Data Processing Services #01115-297-000 ($63,�34)
Funding Source and Fund ActiWity Number Charged or Credited:
(see above)
Attachments (List and Number all Attachments� :
Memo from Roy Struble to peter Hames
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
� Yes No Council Resolution Required? Resolution Required? Yes No
Yes X No Insurance �equired? Insurance Sufficient? Yes _ No
Yes X No Insurance Attached?
Revision of October, 1982
(See Reverse Side for �Instructions)
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��.� "' .�°'. ���,�' ' � D o t e • August 4, 1983
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COfi� (V! (T�' � E RE P. OP, T .
�' O = 5ain? Pau t Ci�y Cour�cii � :
F F� O �l� � C�3�'�1l C�1��'e� Q h F IiVANCE, MANAGEMENT $ PERSONNE L
- ' � CH A I R James Scheibel .
� � � A � EI� � A. - - .
. , �
l. A roval of minutes from meetiri� held July 2S, 1983. ��pr�V�� 3-O' ' ,
` � kesolution recomrnending addi�tions to the I9S� budget, (Finance) ���nr�jV�� 3 Q
�-� --- - , . ..- -- . ��
3. Resolution executing an agreement with Lono Cadillac, Inc. for supplying ��arious -
automobiles to the City of Saint Paul. (��olice) �-���rDU�c� 3-�
4. Resolution appxoving transfers of Community Develo�nent Blocl: Grant funds to the
I�eighborhood Partners}iip Program. (PED) �)Pt�i(ed 3-�
S. Resolution revising the class specification for the title of Police Officer in tl�e
Civil Service Rules. (Personnel) ����'vb�L� 3-b . .
6. Resolution chanoing the grade and class specification for the titl�e o£� Tlunici}�al
Garage Supervisor in the Civil Service Rulcs. (Personnel) ��provec� j-�
7. Resolution chanoing the grade and class specification for the title of Parkin�qo
Di�ter i�ionitor Supervisor in the Civil Ser��ice. '(Personnel) �?pPJ'C'fV�c�� 3�U .
8. Ordinance establishing a ne��r Chapter 62 of thc Saint Paul /ldministxative Code;
Street biaintenance, Service Charges and Assessments. (Valuations Division) � r�v�d 3,
. �Ap am��od�
9. Resolutiun increasing paramedic fees. . (Fire Department) La J�,l�� �
. �I (I uvee k�
� .
�r�Yr#is�L-� ��"��.�tk s.��'�l��r�t�rTi�J,�i2,ii�1�`'3�?����•�=,
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.s`1:��;:;;,,.�,�. � - , . Cil�j`�' �r' SAIN�1� �11UL
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y�~�!�r-- �';�,����.� � Ol?'l�ICT: OF Z,r-rt, ci'1`Y COUICIL
��y�'t�-������=v� `3�;. ,� D a t e : August 18, 1983
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COMMITTEE RE PORT
TO � 5ain� Paul Cifiy Council �
F�R O M = C O I'�Il C�1 Ir'�@ e O h FINANCE, MANAGEI�NT F, PERSONNEL CON�I
- ' C H A I R JAMES SCHEIBEL
1. Approval of minu�es from meeting held August. 11, 1983. �
\ � _.� ,
- 2. ��Resolutiori authorizing the 'City to execute an agreement �vith the
Aiinnesota State Agricultural Society (State Fair Board) for police
' services during the �1983 State Fair; payment of $2,5 0 to_ the C,�it,y. (Police)
�Q��# .
3. Resolution authorizing the C�ty to execute an agreement �vith the
University of Minnesota, Department of Pediatrics, to furnish
- pediatric physician's servi,ces. to���the City's Division�of Public Health. �
(Community Services) --F�
. �PROVED:�2-
' � $125,000 " �
A. Resolution approving budget transfer of -y�95-090 from General Government
Accounts Contingent Feserve to City-ti9ide Data Processing budget for
1983. (Finance)�pg VED�Z=�f . -
- �...: _.�.._:.,,.�:_y.
NON-AGENDA ITEMS � .
1. Transfer of $49,000 from General Government Accounts Contingent Reserve
Specified Ope'rating Transfer Out to General Government Accounts CH f, CH
� Building Maintenance (Mayor) -
2. Transfer of $225,000 from Contingent Reserve to Risk Management Study
and Implementation. �rnk� �� .
3. Authorize submission of application for designation of a state enterprise
zone. (PED) �v�tn..;�1on��;,,�;�;��.�
C��I�'��� '�EivIH FLHO� SS NT F UL, r11I��G OTA SS10'
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