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280179 WHITE - CITV CLERK j COUIICII (�'O� /9 PINFT� - F�NANCE GITY OF SAINT PAUL CAN�.RV - DEPARTMENT �ry ,� f BLUE - MAVOR File NO. � C�u CZ Z R eSO`ZL�Z�I�Z Page 1 of 2 � Presented By � �'+�''� ' � � . Referred To Committee: Date Out of Committee By Date WHEREAS, the City Council has been given the responsibility and authority (under Section 4.07 of the Charter) to conduct investigations into the conduct of any department, office, or agency; and Wf�1tEAS, the Council is responsible for final adoption of any rules pertaining to the Civil Service system (Section 12.06 of the Charter) ; and WI-�REAS, the Council must approve the appointment of the Director of Personnel, who is charged with the administration of the personnel system (Section 12.04.1 of the Charter) ; and Wf-�RF.AS, the legislative power of the City of Saint Paul is vested in the Council as an appropriate "check and balance" for the powers of the executive branch; and WE�REAS, the acfininistration has conducted an investigation into the validity and integrity of a specific Civil Service exam; and WI�REA.S, in the course of that investigation several inappropriate practices and procedures were discovered within the Personnel Department which cast doubt on the integrity of the testing system and further information has become available concerning hiring practices; now, therefore, be it RESOLVED, that the City Council will irmnediately initiate an investigation into the affairs, conduct and procedures of the city's Personnel Department pertaining to the filling of vacancies; and be it further RESOLVED, that the City Council will retain an independent investigator to examine the hiring practices and procedures of the city's Personnel Department to include test security and any violations of Civil Service rules; and be it further COUIVCILMEIV Requested by Department of: Yeas Nays Fletcher GaO� In Favor Masanz Nicosia sche�bel __ Against BY Tedesco wuso� Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary BY By �#pproved by Mavor: Date Approved by Mayor for Submission to Council By - BY WHITE - CiTV CLERK ` �1f!■F`�y� COURCiI 4s�V� ar PItSK - FiNANCE GITY OF SAINT PAUL 1 CANARV - OEPARTMENT BLUE - MAVOR . . F�le NO. � Co ncil Resolution Presented By ���� Referred To Committee: Date Out of Committee By Date -2- RESOLVED, that the investigator will report to the Finance, Management and Personnel Carrnnittee, who will direct the investigation accordingly; and be it FINALLY RESOLUED, that for this purpose the Finance Coirnnittee will prepare an RFP for Council consideratinn. COUIVCILMEN Requested by Department of: Yeas Nays � Fletcher �a��� In Favor Masanz Nicosfa Scheibei __ Ag8ltlSt BY Tedesco Wilson a� � 4 ��3 Form Approved by City Attorney Adopted by Council: Date Certified P s ed y Council , ta BY By t�pproved � avor: Date P3 Approved by Mayor for Submission to Council By BY PUBLISHED APR 2 3 1983 CITY �F SAINT PAUL `��� � • OFFIC� OF THE CITY COIJNCIL H�er�r 7!�1��9�lYl1! . . '+'='�'� D o t e : April 7, 1983 � COMMITTEE . RE PORT �'O = Saint Paul Cifiy Councit � F R O M � C o m m i t t e e O h F INANCE, MANAGEMENT � PERSONNEL C H A(R James Scheibel 1. Approval of minutes from meeting held March 31, 1983.� �+� ��2. Resalution initiating an investigation into the affairs, condu�t and procedures of the City�s Personnel De�artment. �+�tD �'�����`S�• 3. Resolution authorizing an inc�ease of $10,400 to increase recreation programming. '��IAR�dUtA V�t�W11{Ot)SLt,. . 4. Resolution supporting the preservation and reauthorization of the � -- Community Development Block Grant and the General Re�irenue Sharing Programs as two separate and worthy programs. �ActO pt}!�q C�Jt. tc��.�. CITY HALL SEVENTH FLOOR SAIN'T PAUL. h�IINNESOTA 55102 �•�• ��--���'�ji���g.A�� ����• �' fye�.Y= 4�`�:A�"";.4 ,.��.F R.r�i.3�� ''�+�'�k�Y�"` �'y�.v�" �i ���ii>y>.�,�,'�h,�k��'��� a.._ �z '� Q� _e x'f` �. �b�"i}�`.r 4�._; .� � d�� ' € . �t ' .���s� � q '.T�1'6 r?-z b .� �(,..�.€�.'l. .�.ti�'!,_}�76$a3- �'i'� �s"'e .,�.x �-`�'y�- 7 � "�`�'W�y-`s��. 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"�',�.,.�ux e:.r,,�. .,,,a:,�.. �ie€'t�- WHITE - CITV CLERK � � � � �� � � � .1 � 7, `1 I PINK - FINANCE <� �"� - CANARV - DEPARTMENT GITY OF SAINT PAUL COUIICIl BLUE - MAVOR File NO. , Counci Resolution Page 1 of 2 Presented By Referred To Committee: Date Out of Committee By Date , the City Cowlcil has been given the responsibility and authority (tm.d Section 4.07 of the Charter) to conduct investigations into the conduct of department, office or agency; and WHEREAS, the Council is responsible for final adoption of any rules pertaining to the Civ Service system (Section 12.06 of the Charter) ; and �F.AS, the Coun il must approve the appointment of the Director of Personnel, who is charged 'th the administration of the personnel system (Section 12.04.1 of the Char er) ; and WHEREAS, the legislativ power of the City of Saint Paul is vested in the Council as an appropriate "c ck and balance" for the powers of the executive branch; and WHEREAS, the administration h conducted an investigation into the validity and integrity of a specific Ci '1 Service exam; and WEiEREAS, that investigation could t invalidate that specific test, however, in the course of that investigatio several inappropriate practices and procedures were discovered within the Per nnel Department, which cast doubt on the integrity of the testing system; Now, therefore, be it RESOLVED, that the City Council will i.mmedia ly initiate an investigation into the affairs, conduct and procedures of the city' Personnel Department; and be it FURTHER RESOLVED, that the City Attorney prepare in-depth report of the information revealed in the achninistration's initial i estigation, as it pertains to the Personnel Department; and be it COUNCILME[�t Requested by Department of: Yeas Nays Fletcher Galles In Favor Masanz Nicosia scnetbe� Against BY Tedesco Wilson Form Approved by City Attorney Adopted by Council: Date Certified Yassed by Council Secretary BY g�, A►pproved by Ylavor: Date Approved by Mayor for Submission to Council By _ BY WH17E - CITV CLERK PINK - FINANCE GITY OF SAINT PALTL Council CANARV - DEPARTMENT BLUE - M-AVOR File NO. � Council Resolution Presented By Referred To Committee: Date Out of Committee By Date FINAL RESOLVED, that the City Attorney be directed to prepare an outline and rec end an appropriate procedure for the Council to follow in conducting its in tigation. The City Council's Finance, Management and Personnel Committee 'll meet as a corrnnittee of the whole to conduct the investigation. For th purpose, the City Council shall have the power, under Section 4.07 of th Charter, to ac�ninister oaths and rec{uire the presence of witnesses and oduction of evidence by subpoenas obtained by order from the District Cour on application from the Council. COU[VCILMEN Requested by Department of: Yeas Nays Fletcher GaOeS In Favor Masanz Nicosia "� Schetbel � Against BY Tedesco Wilson Form Approved by City Attorney Adopted by Council: Date Certified Yassed by Council Secretary BY By t�pproved by IVlavor: Date Approved by Mayor for Submission to Council BY BY ' . "' l , � - ` �. � ��"�. , , . •�� � CITY OF �AINT PAUL ` ��`"•�- OFFICE OF 2`HF. CITY COUNCIL ,.����;: ''fa. �kb'FPi.,:r,:� .98 r8?FY^:.:R:�.":� 9 z0_lEU�I_)�f�� . r r _pd"r VICTOR J. TEDESCO SUSAN VANNELLI Councilman Legislative Aide � March 3, 1983 N�IO T0: Mayor George Latimer FROM: Council President Victor J. Tedesco and Honorable Members of the City Council SUBJECT: Personnel Department Procedures Investigation The Council of the City of Saint Paul has determined that an investigation into the procedures of the Personnel Department is warranted and will proceed under Section 4.07 of the City Charter. Please furnish the secretary of the Council with the following information: � 1. The names, job classifications and dates of employment of all Personnel Office employees between January 1, 1970, and the present. 2. The names of personnel directly responsible for the testing process during the period January 1, 1970, to the present, including test fonnulators, typists, achninistrators, etc. 3. The names of all personnel responsible for recruitment and training. 4. The names, addresses and places of employment of all people that have been furnished with copies of Civil Service examinations since January 1970, including attorneys and clients. 5. The names of all employees having possession of keys to the Personnel Office. 6. All re_ports, docwnents and papers pertaining to the procedures, rac� tices and conduct o t� i�sonnel Department, including those compile�in the Achninistration's recent investigation. Your response by Thursday, March 10, would be appreciated. VJT/BF/jfc CI'I'Y HALL SEVENTH FLOOR SAIN'I' PAUL, MINNFSO'TA 55102 612!298-5506 �J ' . a;?�01'79 � ����°°�^��� CITY OF SAINT PAUL . _�;�°`�'°-:-.,,, �e A; OFFICE OF THE CITY CLERK ;,� ���'�i'n �� ALBERT B. OLSON, CITY CLERK ,,. _ 1`'a�„ �••• 386 City Hall,Saint Paul,Minnesota 55102 'lmm��...�°��` 612-298-4231 GEORCE LATIMER MAYOR March 3rd, 1983 Councilman James Scheibel, Chairman Finance, Management & Personnel Comm. 7th Floor City Hall St. Paul, Minnesota Dear Councilman Scheibel: The City Council referred to the Finance, Ma.nagement and Personnel Committee for consideration and recommendation a resolution initiating an investigation into the affairs, conduct and procedures of the City's Personnel Department. Very truly yours, ..���� �� Albert B. Olson City Clerk ABO:dcr O � ✓ �`,!{� (§A,/j . � (���'✓" £ �! � � f �����°°�^�� ` CITY OF SAINT PAUL � __,`�,+��;�,. =�' ="'�= OFFICE OF THE CITY CLERK �, ,, :e �: %� iii ilm ,: �,► �� ALBERT B. OLSON, CITY CLERK ''�• _ '`' 386 City Hall,Saint Paul, Minnesota 55102 o� ,... ��"imn��ap4,``` . 612-298-4231 GEORGE LATIMER / MAYOR / / � i_%� i R � MAR 2 81983. / � �� 8 COUNCILMAN � ,. Ma.rch 24, 19 �AMES SCHEIBEL �`� Councilman James Scheibel Chairman, Finance, Mana�ement & Personnel Committee 7th Floor, City Hall � Re: Resolution supporting the Mayor's efforts to secure an outside and impartial consultant to audit Civil Service testing with regard to questions and allegations already raised by the Council. Dear Councilman Scheibel: The above-cited was referred by the City Council at its P�Ia.rch 24th, 1983 meeting. Very truly yours, �"�.c����.�/'�y1. �2� Albert B. Olson ��y� City Clerk MHS:la � �� ������' �lGir- ��C1:If.��u'°i � �i��� ' 0 �,�.- ..�.�,,, ,� M.,,.:�.�,.� �.:� _.- ,� _ � y,, �� t,,,�t,� _;, . � �#�T . -«�'�F�',�w,t�i�`'.wt � � . � , i• f�ww ' �' ,:... ��w�..te " Cq�eil �•"'-•"•""""• GITY OF SAt2�T . PAL1L .��� -r�wow RIM N 0. 1 � • � Cou cil R eso lution . Presented By Referred To . Committee: Date Oui of Committee By Date WHEREAS, preliminary reports distributed by the Mayor's Office indicate probable cause to conduct an audit of testing procedures surrounding recent Civil Service examinations; and WHEREAS, questions regarding the Civil Service examination procedures have been submitted to the Mayor by the City Council ; and WHEREAS, some questions submitted to the Mayor are of a delicate nature requiring impartial , professional research; and WHEREAS, the Mayor has already appointed a Persannel Issues Task Force to study Civil Service procedures; and WHEREAS, allegations of improper testing procedures surrounding Civil Service examinations exist as a matter separate from those issues being investigated by the Mayor's Personnel Issues Task Force; and 4;HEREAS, it would be in the best interest of the City of Saint Paul and its residents to have an investigation into allegations surrounding recent examinations; and WHEREAS, such an investigation should be kept independent of the City's governing body so as to avoid political pressures; and WHEREAS, the Mayor has already begun preparation of a Request for Proposal to hire an outside agent knowledgeable in Civil Service testing procedures to conduct an audit and investigation into procedures connected with the Civil Service examinations; now, therefore, be it COUNCILNEN Yeas Nays Requested by Department of: Fl�tCher cau" [n Favor Masanz N�osia Scheibel Against BY Tedssco Wilson Adopted by Council: Date E�orm Approved by City Attocney Certified Passed by Council Secretary BY By� IApproved by 1�lavor: Date Approved by Mayor for Submission to Council ' g _ __ __ _ _..___. BY -- —— — - --- Y r�.. ,�,:; �.^'""E"T GITY OF SAINT PAITL Councii .,""OR File N O. - , . � � - � ` o cil Resolution Presented By Referred To Committee: Date Out of Committee By Date -2- � RESOLVED, That the Saint Paul City Council support the Mayor's efforts to secure an outside and impartial consultant to audit Civil Service testing with regard to questions and allegations already raised by the City Council ; and be it FURTHER RESOLVED, That upon hiring an outside agent to conduct said audit, the Mayor and the City Council shall remove themselves from . the investigation until its completion to assure that the audit will be completed without political pressures which would adversely influence the results of the audit, and be it FINALLY RfSOLVEO, That should any council member or the Mayor have information pertinent to the audit, they shall be able to comnunicate with the individual conducting the audit such information. COUNCILMEN Requested by Department of: Yeas Fletcher Nays Gallss In Favor Masanz Nicosia Schsibsl A gai n s t BY Tedesco Wilson Form Approved by City Attorney Adopted by Council: Date Certified Passed by Council Secretary By By Approved by Mavor: Date Approved by Mayor for Submission to Councii By - — BY - --- `���� ,�7 " : t • : ;: ; < . �.,�� ��- . - `t ,', , ., . ; ;! - a� t� , � , �Y► � ,,`��,� 1 ��,�. , � � ' �.. . � � . .. . .�. � - . �, . , • � . ., �.' .. . .: . �. � `� / �.� � �i�61 1 •�,.,�• . _ ��.� . .�� , , o� � ° ;�:� 4� � ` ' �� �r3� '�} � . . . . . . �,.. ' . ��+. �� . , ' ' ., I�� � • . s ,"�**�� r + . �I � � � � � f Y ,, � ! ' - . _ _ � �� .r ` � , , . � � ` � �,yt�" � ' - ' i ` , • �M ti� . � � � , � � " . . � �� ��r . - , ' � � � I �g�' <!r, t .�� , , . � � � ' ' A w� i l . � }Y , � . March 24, 1983� , . �� r a � ' -� � t {p' � � . , . _ .. _ � � ' . � . . _. ' - .. ., . � . . � . Y �y� Cl' - '/ / . , '1 � � , . . �1 . � . 1`� . . � . . � . � . � . . . � . . � . . . � � . '� ' � CounciYmaa'James Scheibel ,' �,'� °� Chaira►aa, Finance, Mauag�nt � Perscmn�l �ommi���a 1 "� 1�;,r , ` � 7th R�.aar, City Aal.l , - , - y �� � '�' ;s � , . � � � ° ' Re: Resolutfo� aupporti�ag. �he Maycr'e afforts ta secur� �n � ' � ',� ; ' , 1'1 outside and impartial coneult�nt.;to. audit(Civil ServiGe , p� � � � �estisig wi,th regaxd ,ta questions and allegations a�ready - � t ; ; � rai�sd b3� the Council. 1 < � , y ,� �° i; : , � . . ��` ;1 �Dear Cou�cilmaa Scheibel:� , , ' ,� , � ,�` sY' � , , �, $ f , ' , ( � � cr , '' �' � � �# �j, , �'t�►e above-ciCed waas refcrred by, the City Caunoil at its I�tarch 24th, ��f' � . ; ]:983 me�t�ng. � � _ ',, , , , ,,� , � &}, ?'� 4 -� Very trulp ydurs, � . �- � ` � ' ; ' � . �,r c�t ^ t :. - j �. ,�t �, � ' . . � � � • 1� - x� .. ' Aa.bert S., O�son . ` � � ��.',\/ _ a�� ', _ City Cle�k> � . 'i ' � � i - ��i � , , ` �. � '� .� �' '!f . . � � , ' �- , . , , 4 b't .�. �� F �LZ$ ' , � \ , �'�'�s. /� � I i , ` i� �' c� ,' ` ,� . . � * , �+. t� � :-r� _ �f Ss `,�.S� . � � � . - . , . � . . . , . �� � ` ` ' � : . � � ���� . � , i . ' '� , , � � � � r ��l i �� , . , F� ' ' , • ' 4��1 x ' - . . . , � . � . � . . � . ' � � . � �� . '�. y � � �d���} ,� . '� � , . ' �. . , . ' ... . � � , . .y. ��'. .. ��'�,v a ij ��=v � � .. . � � .. , _ � . . _ . . ,'. � . ... ' .� ` , �. • . . � �"� �'S � �z , � �,. ' � � ����C,`G � . � , � � � ��'���� `t � � � ! f . ' ,'� r � ,r •�� ����i ti <at i`;Ay 4 . . . � ' , . . � .. , .. r 1 '# r t . ,. . . � . . .. , . ��. �..'i..��A a.,, fl 'w, 1 . . � . . . ' � . � i � .. . . . . . ' . .i '. S . r') � � � I� � �Q � / WHIjE - CITV CLERK PINK - FINANCE G I TY O F SA I NT PA U L Council CANARY - DEPARTMENT BLUE - MAVOR File N � Council Resolution � Presented By Referred To . Committee: Date Out of Committee By Date � WHEREAS, preliminary reports distributed by the ��ayor's Office ' dicate � probable cause to conduct an audit of testing procedures surroundi recent Civil Service examinations; and � WHEREAS, questions regarding the Civil Service examinati procedures have been submitted to the Mayor by the City Council ; and WHEREAS, some questions submitted to the Mayor are o a delicate nature requiring impartial , professional research; and WHEREAS, the Mayor has already appointed a Pers nnel Issues Task Force to study Civil Service procedures; and WHEREAS, allegations of improper testing ocedures surrounding Civil Service examinations exist as a matter separ e from those issues being investigated by the iNayor's Personnel Issu Task Force; and I�HEREAS, it would be in the best i erest of the City of Saint Paul and its residents to have an investigatio into allegations surrounding recent examinations; and WHEREAS, such an investigat' n should be kept independent of the City's governing body so as to avoid litical pressures; and WHEREAS, the Mayor has lready begun preparation of a Request for Proposal to hire an outside agent owledgeable in Civil Service testing procedures to conduct an audit and in stigation into procedures connected with the Civil Service examinations; now, therefore, be it COUNCILMEN Requested by Department of: Yeas p�etcher Nays �e��� In Favor Masanz Nicosia Scheibel _ Against BY Tedesco Wilson Form Approved by City Attorney Adopted by Council: Date Certified Yassed by Council Secretary BY By A�pproved by iNavor: Date Approved by Mayor for Submission to Council By By . � --�;� , -f � , , �WHITE - CITV CLERK PINK - FINANCE G I TY O F SA I NT PAU L Council � CANARV - DEPARTMENT BLUE - MAVOR File NO. 1 o cil Resolution Presented By Referred To Committee: Date Out of Committee By Date -2- ' RESOLVED, That the Saint Paul City Coun ' support the Mayor's efforts to secure an outside and impartial onsultant to audit Civil Service testing with regard to questions nd allegations already raised by the City Council ; and be it ,� f' FURTHER RESOLVED, That upon h' ing an outside agent to conduct said audit, the Mayor and the Cit Council shall remove themselves from the investigation until its com� etion to assure that the audit will be completed without poli,�ical pressures which would adversely influence the results of th��"audit, and be it FINALLY RESOLVED, T�`at should any council member or the Mayor have information perti�nt to the audit, they shall be able to communicate with the individual ¢6nducting the audit such information. ; � �� , r' COUIVCILMEN Requested by Department of: Yeas Nays Fletcher �a��� In Favor Masanz Nicosia scheibet __ Against BY Tedesco W ilson Form Approved by City Attorney Adopted by Council: Date Certified Yassed by Council Secretary BY gy, t�pproved by Mavor: Date _ Approved by Mayor for Submission to Council By BY