84-1071 WHITE - CITV CLERK
PINK - FINANCE COUIICll ty -
CANAftY -DEPARTMENT GITY OF SAINT PALTL y /
9LUE - MAVOR File NO. /J�_/O7I �
� Ordindnce Ordinance N0._�� ���D�
Presented By
�
Referred To � �A1�� Committee: Date � �
Out of Committee By Date
/
An ordinance amending Chapter 57 of the Saint
Paul Administrative Code pertaining to Capital
` Improvement Budgets and Committee.
THE COUNCIL OF THE CITY OF SAINT PAUL DOES ORDAIN:
Section 1
That Chapter 57 of the Saint Paul Administrative Code
be and the sane is hereby amended to read as follows :
Page 1 of 9
COUNCILMEN Requested by Department of:
Yeas Nays
Fletcher
o►.w In Favor �
Masanz
Nicosia B
Schsibsl A gai n s t Y �
Tedesco
Wilson
Form Approved City Attor
Adopted by Council: Date
Certified Passed by Council Secretary BY
By
Approved by Mayor: Date App d b ayor for Su ss' rfTo Council
By B
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CBAPTSIt 57: CAPITAL IMPROV�IF,F1T BDDGET �; ���
Sec. 57 .01 . Annual Capital Improve�ment Budget. There shall be
an annual capital j,�„���� budget for the city of Saint Paul,
�-�e�-�a��e����e€e��-e d--�e a e-��e
-bt�ge� which shall be separate and distinct fram the city' s -i����_°;
p�„�� budget� pursuant to Chapter 10 of the Charter. � "-- ^=`-- �r
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�,����,,,,��;,�,,,�;�,� The �,�� council may by resolution-ac�eg�-e�ramende�- ��
capital improvement budget.
Sec. 57 .03 . Ite�ms Included in ��,,,;�j��,�,�,�,��� Budget.
The annual capital improvement budget shall include -g�e�e-s�i--
a pp r op r i a t i o n s f o r a l l p r o j e c t s �,;,,,�,�,,,;,�„y,��,�,,,M,�y,�,�,�,�,,,,,�,���,,,�;��,�
y�j„���,.��,�,�; �g-an estimated useful life in excess of three years,,
other than the acquisition of office or mechanical equipment, �,��;��
�,,,,,�,Q�,,j„�,�„��p�„�,� �-�,q� minor remodel ing or repairs of existing
s t r u ct u r e s,,, �---����- T�l��.�La.G�3;A�1�»�,�lEt��N:P�,�����
y,�.a„�,�j� all �;�� projects which are �ege�s�ed-to be funded with the
proceeds of general obligation or revenue bonds of the city authorized
by law, all aids, grants, and special revenues received by the city
for funding capital improvements, �-all moneys appropriated by the
city council in the general fund and special fund budgets for capital
p r o j e c t s, r��.��::�:,5�����.����P.,����4��,.i�4��.��b����kL����
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Page 2 of 9
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Sec . ��:9-4 57 .05 . Long Range Capital Improvement Budget
Committee . There is hereby established a�;,,��„�„y capital
improvements committee consisting of 18 members, none of whom shall
hold any paid office or position under the city of Saint Paul, 1-��,�
�„� committee shall be designated the "Long Range Capital Improvement
Budget Committee of Saint Paul" and,� for convenience of reference,�
-�-_- �„� be '�---= --"-- refe.rred to as the CIB committee. The
members p,�w,��,��,,��;,j,�;��� shall be appointed by the mayor with the
consent of the �;,�y council �� t�= r�„M.__� ___-____ .:-"- �p,���,�,�,��
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�»�������5��#���.���.��A���fd�'.S'��a� At 1 east `-�r-f�1�1�
members ��,,,,,,��;���,�,�� f rom each Minnesota state senate district
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��.�.��.�.��4+�Y��»S?�1��,����.��3:������ ea ch �►�������Y c oun c i 1
recognized citizen participation district shall �,�,��,g,�,y,,,�q,�„�„�,�
�p,��,�,�,���Q submit three names for consideration by the mayor. The
mayor shall,� whenever possible,�,,,yq�,,,�p����,���,�„t,��,�„��
�,��,�,,t,�;,�� ������v,i�refl�=�vi�—irvsir�a�s- of the citizen
participation districts . ��e �e��,°,o-o-��f-�i��€��„^'� �°mh°r�
•
1 Ei�Q'�3 $���3 E-�TE''1I�'t-��—'��L�Hz—�F6 i"'a''"a,"�rrr����°!z"'a�iz�.ziv'F'�v'�'=- `��.r�-
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Sec. ���-57 .06.CIB Co�nittee Function and Duties. The function
and duties of ��1-�,�,;�,��� committee shall be to „�,,,����,�,,�y�
6�1�.��rS��J���4�+�,�E:��w�+P��w��fi�w�b��iBw�d��8w�b�►�+�,��C��a:w�a+��
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Page 3 of 9
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mayor or city council. and the mayor or city council may alter. amend.
or revise the same in such manner as the mayor or city council
considers appropriate. The f unction and duties of the CIB committee
S,�LL.�SL�.�wL+G+���3d�w�16'w�f�3w
,��,,,� to receive f rom �-i-�-de��-��ae��e�-ef�r^� a� -��`^-^
. . ►
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�D,�i,,p�„�.,5„�;,A;��,,,�,�,,��„�,�,�,w;�,R��„�p d e s c r i p t i o n s o f
projects which-s�e�department or office directors and
other agencies desire to have included in the city' s
annual capital improvement budget and to ���
^^^�-�^� the same,� ��a F••�}'�^� to study and consider,
�,� l ong r ange capi tal needs of
the city, methods of financing such needs, �,,,����
�.�+i�+Crw�:�rr�wr,��pw,„w€1r�1�„U�o(�?��y�Xiwa�r�l�,+w�r.�L+1,l�A�'wr1�oD�t+w�l�o�+w$�6�'r
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°�' ��^a ��*�*�°�^ to assign priority ratings to the
capital improvement projects considered and reviewed
by -s�a��-�� committee,� and to make recommendations to
the mayor and city council which hall
include a proposed or suggested annual capital
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Page 4 of 9
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Sec . �'r�6-�Q1. Sub�ission of Reqnests and
Recommendations. All capital improvement budget requests which city
departments or of ficefr- d�rQSt,�Q�s anc] other
agencies
" " desire to
have '-��Q- in the -p��esec�-annual capital
budget shall be
submitted to the mayor's office, budget section, by the�r��'- `"^^a�•,
� r^-; , of each year. Such
--r- --
requests `� capital improvement projects
�,�� for the following year�. as de.termined. by �h�
mag�r .and identify programs f or the next ensuing four-year period.
All requests for capital improvement projects and reports with respect
thereto shall be on forms prepared and provided by the budget
director . Upon receipt of -stte�i- capital imnrove�„ent budget requests
from city departments or offices and other agencies, the mayor ' s
office, budget section, shall transmit copies of -s�s�-� requests to
the CIB committee for its consideration as provided in Section
57:-9�.�, and to the planning commission for its consideration to
determine the projects' compliance with the city's comprehensive plan
The planning commission shall thereupon make recommendations with
respect thereto and transmit such recommendations to the mayor ' s
office, budget section, not later than �-�=- of each calendar
year.
See-.-�-7 �A�-. �=�da� �e��e� e€ ����es. �_ �P�Qi�a�es ��
����B e e����e�e--�e-�s�e-��--��T�e-�s--a�e-b e i-�rg--ea��e�-a��-�
�eo�€e�a�e�-�i��l�e ��e�� e�t��ee��s��-.-
Sec. 57 .08. -
'�'�i�G�$ �9�AA���e
;�,.,..,.<,e,�e„� �„a,�e+. �„ ��,e ��.,,,� €e� so�s}�le�a��e� b�-��e �a�e�-a�-
17R=7'tOTCi[�CTI Q '�R C�'C O C�C ii C TC
--• , ^^'- ���e��aa- . The �,y council maYL bY
resolution, change ��� ��`�-���"� �ly reporting dates '
and mayi by resolution,L prescribe additional procedures and reports to
be -�t-�-i-a°a��.-p,�?��.�,Z2,y city departments and offices, other
requesting agencies, and the CIB committee as the council in its
discretion determines.
Sec. 57 .0 9. �e�-aael-A�enclment of Annual
Budget$
�€ �ae�zea�-r—�e se��e}rs#�� ee���s� .,,,h, ;,. �.��,.;.,n� .... ..�.�
:;:
Page 5 of 9
�����o�i
. g�epesed-a�����-lstt�e�et-a�el-�elept-the-bndget-fir�-aeee��a�ee-da���-��e-��e-
��s�ei�s-e�-�ee��e�-�8.-86-ef-the-cztp-cl�arter.- Annual capital improvement
budgets may be amended in accordarice with Chapter 10 . 07 of tla�e city
charter and as provided ;for herein. l�p-ti�e-c�tp-cetzne��-upan-t�e-recom-
x�er�el�t�er�-ef-ti�e-mepe�-�c�d-a�fter-ti�e-prepesed-a�tendmer�ts-hat�e-been-re-
�r��w�d-bp-ti�e-E�H-cax��ttee-�rsd-p�enn�ng-eam��ss�e�;-}�rav�ded;-haweder;
tl��t-p�a�n�r�g=ean°�t�ss�an-�e���w-gs-nat-�eq�a���d-��f-a-budget-t�m�ndment
daes-net-gr��e�de-fund��g-af-a-r�ew-p�e3ect-a�-daes-�et-���e��e-a-st�bstan-
t�e�-eher�ge-e�-the-e��g�����p-ap��e�tee�-�re�eet.---�e��x3ents-te-eag�ta�
�n1p�a�rex3er�t-budgets-s����-I�e-maele-��-aeee�d��ee-�a��-�ke-a�p��ea��e
p�e��s�e�s-e�-Seet�a�-�$:9�-e�-��e-e���-eka�te�.-
(1) Additional Projects and Expanded Projec�s. When money is
available to firiance an additional project or iricrease the
scope of ari approved project, the annual capital improvement
budget (s) May be amerided by city couricil upori the recommenda-
tiori of the mayor arid after review y the CIB committee and
planriirig commission.
�ee.--��:�� (2) Cost of Project Less Thari Appropriation. W13e� If the
contract price of a a�� capital improvemen�t project approved
by. city council, including architect and engineer fees and,
if appropriate, a contingency of �en percent, is less than
t e amount appropriated .to the improvement in a�� an annual
capital improvement. budget or budgets, the budge�t director
and director vf finance and management services shall, upon
the recommendation of the director of the department in
charge of the improvement, transfer such excess �o a
"restricted use" account in behalf of the departme�t con-
cerned. Funds transferred to urestr�cted use" accdunts
shall remain therein, unless e�pended or encumbered as
provided herein, until all pro�ects o that department for
w ich appropriations were made in the annaal capital improve-
ment budget 6a��.}�-�es�ee�-�e-w��e�i: where the excess .apprapria-
tion resulted are comple�ted, and s�all thereafter be credited
to the unallocated reserve accoun� provided iri Subsection (4)
herein. �ee�}e�-��.-�3-��.�ess-e�gea�e�-s�-ez�e��e�ed-as
g�e=a�ded-�e�e��: .
Sec.--�3.-�� (3) Cost of Project Greater than Appropriation. If the cost
of any capital improvement project approved by the city council,
including architect and engineer fees and, if appropriate, a
contingency of ten percent, a�pea�s-�e-be-��3�e��-te exceeds
the amount appropriated to it ��ie�e�e�e in an ��e annual �
capital improvement budget or budgets, additional money�
necessary to fully finance the project may be appropriated as
follows:
(a) If the total of transfers with respect to a particular
project are exeess-eest-�s less than $�8,a98 $50,000
and funds are available in the department' s "restricted
use" account to fund the excess cost, such amount may
s���� be �ransferred by administrative order, �l�e-���--
eete�-e�-���a�ee-a��-�xa�a�e�e��-se��a�eee-��e�-w��tter�
�e��est-e�-tke�-el��eete�-e€-�e-de�a��e�t-���e��aee1�
subject to the written approval of the budget director_,
. -t
Page 6 of 9 Revised
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Each city department shall prepare a report identifying
such transfers and subinit it to the CIB committee, mayor
and city council on a q'uarterly basis. a�e1-��e-���ee�e�
. e�-���a�ee-a�el-x�an��er�ent-se���ees-s�a��-se��-w��tte�
�s��ee-e€-s�e�--t�a$s�e�s-te-t�ie-1��e1�et-el��eete�.---��
��ie-teta�-e�-st�e�-t�ans�e�s-�a�tk-�esgee�t-te-a-}�����e��a�
p�e3eet-w���-e�eeed-$�9,-999-�ke-ee��e}�-x3t�st-��p�e�ae-��e
t��as�e�-�p-�ese�nt�e�.-
(b) If the total tran:sfezs with respect to a particular .
pro:ject exceed $50 ,000 but are less than 10% of the
amount appropriated by city co � ' 1 fnr thc�
project and funds are a�vailable in the department' s re-
stricted use account, additional appropriatioris may be
made by the city council upoi� -the� recommendatiori of the
mayor without the advice of the CIB commi�t�ee.
{�} (c) If the total transfers with respect to a particula�
project excess-cest-�s are greater than $�8,999
$50, 000 and exceed l00 of the amount aP-
propriated by city council for the project, or if funds
are not available in. the department's "restricted use"
account, an additional appropriation may be made by the
city council, with the advice of the CIB committee and
the recommendation of the mayor, from the department' s
°restricted u5e" accoun t, capital budge t unallocated
reserve account(s) , other uncommitted money ��nds avail-
able, or by reallncation of project funds. �gg�eg��a��er�s
a�tl�e��zed-���sua�t-te-tl��s-s�bseet�ar�-{b}-x�a�-be-�tade-b�
the-e���-ee�e��-��-�ese�t���sr�-w}�e��-l�e�el��g-�-�����e
kea����-w}��-�es�ee�-�:e-a��-s�el�-agg�ep�}a�}e�:
fe} (d) If ��-ap�ea�s-tl�at the cost of a capital improvement for
which an appropriation is made in an annu�l capital im-
provement budget or budgets �e-�t�elge�-€e�-��e-xe��
ea�e�da�-�ea� will be in excess of the appropriation (s) ,
an d funds. are available in the departmen t' s "restricted
use". account to finance �t���. the excess cost, a supple-
mental appropriation within the �appropriate e���e��
year's capital improvemen-t budget may be made in accor-
dance with subsections (a) through (c) herein. ��
�e�e����ez�,--w}��-�ke-ad�}ee-e�-��e-E��-ee����ee-ar�d-��e
�eeex�ei�da�}e�-e�-��e-x�a�e�.--��g�eg��a��e�s-a���ie���ed
g��s�a��-�e-���s-s�bsee�}e�-�e}-x�a�-be-x�a�e-��*-��e
ea��e}�-w��}�e��-�e�d�ag-a-g�b�}e-�ea����-6a}�}�-�es�eez
�e-a��-s�e�-apg�e��}a��ea.-
Sec.--�3.-�3 (4) �bandoned-�re?ects;-6ver-Est�mates-ef-Eests.- A project
included in an annual capital improvement budget adopted by
the city council shall s-tand as an approved project un�il
completed or un til abandoned pursuant to resolution of the
council. Any amounts remaining in an annual capital improve-
ment budget orice all projects contained in that budget have
been compl'eted �-��e��e�s-�ea�'9-��dget because of abandoned
projects, e� over-estimates of cos�s e�-s��x��a�-��e�x, or
otherwise not required for a projects approved in that an:nual
capital improvemen-t budget shall be credited to a� capital
�
Page 7 of 9 Revised
����1&4-
, . � ��/ia�iyi�5-
budget unallocated reserve account which may be used to
� - finance costs in excess of appropriation or other capital
improvements, as recommenc�ed by the mayor wi�h the advice
' of the CIB committee and authorized by the city council
pursuant �to tlze provisions of this chapter.
Sec. �3.-�� 57: 10 . Use of Funds from Succeeding Years ' Capital
Improvement Budgets. If a�� capital imprt�vement projec-t will require
more than one year to complete, or if the total amount of �t��els money
required for ariy such project cannot be made available under one annual
capital improvement budget, the city council may, by reso�.ution, indi-
cate that ���e1s money from succeeding years ` capital improveznent bud-
gets shall be used for the completion of such project.
see.-��.-�4.--i�eee�e�da�.�e�s-�d��se��-A���:--�1��-�eee�e�da�}eas-
�eee��ed-��ex3-ti�e-E�B-eex����ee,--��e����ng-a��-��e�esed-�ar��a�-l�c�d�et�
s�a��-l�e-eer�s�de�eel-�e1�r�se��-er��p-a�e1-s�.a��-r�et-be-b��d��g-e�-�e--�a�e�
e�-eet��e��;-a�d-ti�e-eat��e��-�a�-a�te�;-ax�e�.d;-e�-�e�a�se-�ke-sa�e-}�
sc�el�-x3a��e�-a�-t}�e-eet��x���-ee�e}de�s�a�}��e���a�e= �
Sec. �3.-�5 57. 11. Issuance of Bonds. The city council may at any
�ime authorize the issuance of bonds, pursuant to law;. a�el� The
authorization of such bonds �e� 'and the purpases enumerated in the
ordinance or resolution authorizing the same shall constitute an amend-
ment to the anrival c�pital improveirient budget appropriating the amount
of the bond issue to such purposes,-, a�el-�e-��I���e-kea����-ske���3�e
�ee����eel-va��k-�es�eet-t�e�ete.-
Page 8 of 9 Revised �'�
`�-1�-�-�
WHITE - GITV CLERK 1
PINK - FINANCE COIlI1C11 J
CAN�IRV - DEPARTMENT GITY OF SAINT PAUL File NO. (�� �D�/
BLUE -MAVOR
- Ordindnce Ordinance N0. ���rO.�
Presented By
Referred To Committee: Date
Out of Committee By Date
Section 2
This Ordinance shall take effect and be in force thirty days from and
after its passage, approval and publication.
Page 9 of 9
COUNCILMEN Requested by Department of:
Yeas Nays �
-�i�lsh�r ��.�j fl✓
Drew In Favor
Masanz � '
scnet�bei Against BY
Tedesco
"'��$°" 0 CT — � 1984
Form Approved y City Attor y
Adopted by Council: Date
Certified as ou cil etar BY
F3y � /
Approved or: Date DC'T — 9 1gg4 Appro y ayor for Su i s' n �i CCuncil
By
Pu6�.ls�t�� OCT 13 i984
-- . . _. _ . . t..-...... ..�-._..—..-.c.�.�..��.s...,.�._ ..sa
, . . - � - , . Gr_�����-�/ �
. . ��r�5'
BUDGET SECTION/MAYOR'S OFFICE
� ROUTINC SLIP
FROM: ����H/NEaE�P DATE: �_1�:�
RECEIVED . RECEIVED .
ROUTE T0: UATT•.: INITIAL: ROU:F. T0: DATE: INITIAL:
G. Blees G. Latimer '
_ T, Aichinger _ _ _ J. Connelly '
T, Cran P. Hames
_ S. Job _ _ G. Naup[ _ _
_ R. Kline �,(�. Johnson
_ E. Tedesco a\nl ``G. Nors[rem _
_�\ TI—
�Scheibel
� �_��/_ J. Snyder _
z�7_�
_ _ E. Thayer �
_ _ � L. Turchin
REC�TVE��
ACTION REQUESTED:
_ Approval requested by _ J U L 1 � ���
_ Prepare response for by i
i
Written cortunents to ,
_ Review and contac[ _ by `
I
Edit draft for by
_ Duplicate _ copies for _ _ by _
File under
— .
Send to •
_ Read and implement by _ ___ '
Read and know by
Read, {f interesti�d! forward toss return to
See ott�er side for fur[her instruc[ions.
�.l�r�-y: �ad��d "i�'a��ropr�a.�c " in sc�h�s s�.oq(Z)�
C3� Gl.hd c�ele{cc�<ctesse�ov�', �ropos�• 4t.
L�.ri�c� sec s�03 c-�.�nd Cc.�,e ,, S'ec. s�o� I l�..t s �
it b<<{onc( t�o�r kck.��� �rrecfzo�r.s. Ici•�.,.. `
��.ec: �►c o,. r�cd � �►c 'a,► cl�� �.r �� ;
� �
c,�►� �. �-{-� CJs.���h. ;.y # c�.,f.:�:�._ ;
_ �,a� � �.�. I�d �,I� �q�� �t�+t,r c�I-�q� �
A s�p. ti�.,�. r�..�.� ;
+ ' . , , , i , � ' . ' �'`.�1�--,�p 7/
Mayo'r-Budget Secti on EPARTI•1ENT /�f��/
Tamsen Aichinger �ONTACT .
298-4323 PHONE ���� ��
7-16-84 DATE
(Routing and Explanation Sheet)
Assign Nur�er for Routing Order (Clip All Locations for Ma�yoral Signature):
Department Director
1 City Attorney �
2 Director of Management/Mayor
Finance and Management Services Director
. 3 City Clerk
Budget Director
i�hat Will be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale):
Administrative Code Chapter 57 dealing with the Capital Imnroverr�nt Budqet and Committee is
reorganized and clarified. In addition, 1) CIB Corranittee membership requirements are
chanqed to reflect state leQislative requirements (57,05) ; 2) � per diem of $25/meetino
is provided CIBC members (57.05) ; and, 3) the amount that can be transferred into a
project administratively is increased to $50,000 or 10% of the amount currently
approved, whichever is greater, if a department has money available in restricted use
(57.09 f2] & j3j ) .
Financial , �udgetary and Personnel Impacts Anticipated:
An estimated $15,000 per year will be required for the per diem.
Funding Source and Fund Activity Number Charged or Credited:
General Fund
Attachments (List and Number all Attachments� :
Ordinance revisions
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
Yes X No Council Resolution Required? Resolution Required? Yes No
Yes X No Insurance Required? Insurance Sufficient? Yes No
Yes No Insurance Attached?
Revision of October, 1982
(See Reverse Side for 'Instructions)
� � � `
. - �------ - �---�*-��
. . . .►
HOW TO USE THE GREEN SHEET � .
The GRE£N SHEET has several purpose's: �
1. To assist in routing documents and in securinq
requ re s gnatures
i;
2. To brief the reviewers of documents on the impacts "
of approval '
3. To help ensure that necessary supporting materials
are prepared and, if required, attached.
ROUTING .
�ost GREE:t SHEET acti�ns must be rev?e�aed �y a De�ar}:�ent `
�irector, �.'�e City �t:.orney, the ,�irector o*" 2�ianaq�me:�t, the
� Director of Finance and Manaqement Services. Other possible
reviewers/signatures are listed.
BRIEFING •
M�ost of the GREEN SHEET headings are designed to assist in
developing a recis of the decision which the attachments
represent. The head ngs are offered to remind users of some
of the more critical elen�nts of this brief. .
The Financial, Budcxetarv and Personnel Im acts heading provides
a space to explain the cost/benefit aspects of the decision.
Costs and benefits relate both to City budget (General Fund and/or
Special Funds) and to broader financial impacts (cost to users,
homeowners or other groups affected by the action) . The personnel
impact is a description of chanqe or shift of Full-Time Equivalent
(FTE) positions. '
SJPPORTING MATERIALS
In the Attachments section, list all attachments. If the GREEN
SFI�ET is well�cone, no letter of transmittal need be included
(unles� siqning such a letter is one of the requested actions) .
Note: Actions which require City Council. aresolutions include:
a. Contractual relationship with another government unit.
� b. Collective bargaining.
c. Pur.chase or sale of land, or lease of land.
d. Issuance of bonds by City. I
e. Eminent domain.
f. Assumption of liability by City, or granting
by City of indemnification.
g. Agreements with State or Federal Government
under which they are providing funding.
Note also: If an agreement requires evidence of insurance/co- '
insurance, a Certificate of Insurance should be one
' - of the attachments at time of routing.
�
��� .
~�� �.;�. ` - . Cr��- or+ �.�xr�r� �'.�.�� ,ry
��::r r, 1 �C U �/
J•l �� 3� ` - - �j�`/
� � �' O ,
� l.. > >
s:_rti � :'-�=� �;� orz�ICr o�+� 2•�rr czTx� coUr�crx. - /�/(�5 �
;:..�.•
'. �; �,��.�,..�..�:' •i
��t .=';:•::1°i
�y.Y`\:.� -�'� ' �C!�e � �,;,_,r i.�:t �'.�O} �j��
`�.��� �=�. . � J '
•�.r+'�_
CO [1/l [1/1tT7'� E !� E PORT
�'O = Sa�n� Pau i Ci�y Cou�cit - ,
FRDI�} = Co�r,nifiY��e o�, �-;�„� .
. � - - C H A!R �c-� l�'c..l�.�,Q, . ` .
U
1. Approval of minutes £ron meeting held August I6, 1984. ��'� .
2 Ordinance amznding Chapter 57 of the Admi.nistrative Code pertair.ina to Ca ital '
Improvement $udgets and Committee. (riayor-Budgefi Section}���`����� ;�;
' 3. Resolution approving additions to the 1984 budget and appropriating $300 to the=-
Financing ared to the Spending Plans of Police Identification Car� D�posit. (Po�i e�"��-�
�" :. Resolution authorizing execution of a partial release of a mort�age lien on the
residential portion of the Market Nouse Development. (PED) � ,
� S. Resolution appxoving. surplus tax increment revenues from the Seventh Place Rede-
velopment Area and Tax Increnent District to a max�mum of fiI0,000 as a condition
to the filing of a UDAG grant in the construction of the �tiorld Trade Park. (PED�
6. Resolution amending the 1984 budget and transferring $22,100 fron Contingent Reserve '
Specified to Community Services - Parks � Recreation lt�ood Recycling Cent Com_ Serv.)
7. Resolution approvi.ng additions to the 1984 budget and appropriating $I60,000 to the
Financing Plan and �69,334 to the S ending Plan for Special Construction Praject
Inspections. : (Com. Services) .
�8. Resolution approving joint purchasing agreements with the City of Cottage 6Yove
City of Falcon Heights, City of Mendota Heights and City of 1�Iound. (Finance/Purchasing)
� 9. Resolution approving Memorandum of Agreement bet�veen the City and the Tri-Council
Bargaining Unit representing Laborers, Local 132 Truck Drivers Local 120, and
Operating Engineers Local 49. (Personnel) � -
� -
iTi HALL � SEVENTH FLOOR • '
�+�� � • SAINT PAUL,�III�NESOTi1 SSIQZ
. I
. � I
' • . . . . .._. ._._.. .... . . 1
; ��� �� ��
. ,
,,�..-:�:.=:::. , , ,�,�5
_,,4 �„r UF_.;` �I�Y o� S.�.ziv2 PAUr�
� ��R .�� u7r,�.
, ,.�.
:`-� OFFiCE OF THE MAYOR
'� .i,��,riui ;;
::a it1?.ILJ��' n,:' . . .
.�y
��,,, �� 347 CITY HALL
�as.
����.��" � SAINT PAUL, MINNESOTA 55102 �
GGOP,GE LATI�iF•.R (612) 295-4323
MAYOR
T0: Council President Victor Tedesco
and Members of City Council
ATTN: James Scheibel , Chairman, Finance, Management & Personnel Committee
` �
FROM: Tamsen Ai chi nger, Budget Rnalyst ��-�'
�� ��
DATE: September 24, 1984
RE: CHANGES IN PROPOSED AMENDMENTS T� "CHARTER 57: CAPITAL
IMPROVEMENT BUDGET, COMMITTEE" OF THE�RL1!NI�PJISTRRTIVE CODE
Attached are revised pages 6 through 8 incorporating the changes
suggested at the September 20, 1984, council meeting. The changes ar�e
incorporated into items (3)(a) throu�h (3)(d) .
TA/lm
cc: G. Blees
J. Segal
�
��-�---^�.,:iF
_ - °G�- ��-�o���
'���`�� GITY OI' ►�A.ZNT P`AUL
�G1T,.QF�,,.. . : ///�� .
���.��'� � '��'a,
o f!y� �� OFFICE OF THE MAI'OR
� f—��-� �
;., r,ai�aii�m�� , �
n< �Lf31".i71l1' a� "
N� ^CTg
�s�•
347 CITY HALL
'-,-�.:� SAINT PAUL, MTNNESOTA 55202
GEORGE LATIivtER (612) 298-4323
MAYOR
T0: Council President Victor Tedesco
and Members of City Council
ATTN: James Scheibel , Chairman, Finance, Management & Personnel Committee
�U ` Y
FROM: Tamsen Ai chi nger, Budget Analyst ,�/,i� C��
J�,..
DATE: September 24, 1984
RE: CHANGES IN PROPOSED AMENDMENTS T� "CHAPTER 57; CAPITAL
IMPROVEMENT BUDGET, COMMITTEE" G'F THE `Rt1MI1VISTRATIVE CODE
Attached are revised pages 6 through 8 incorporating the changes
suggested at the September 20, 1984, council meeting. The ehanges are
incorporated into items (3) (a) through (3)(d) .
� � N"-�"��
1 � ��
TA/lm � \ �
cc: G. Blees 1 ��'1
J. 5ega1 ,,
� r\ 1
�,
� � � .
11� �' ^ '`,�'� '
n V ^� r '
�/ � L �
�
_N� '
�
��aa
. , � � � � � , � . �c �'y/D�/
� � ��%�.�
. Annual capital improvement budgets may
be amended y�L, ���;3�,���,,,�,,,���.�7.�,�wfi,��»���1���,�.��
��,V.,7,�.�:��?L�b�� ��S-� }�-s��-}se�s�� �e� t�e ,-e,,..,�,,.,,a....:.... ,..� ..�.,, _.,�,._
Li1G �llN VL
�
/���Y��A
�
��/ ��� ������A_��'���J�T��1��
ia��Y4�� �,.�►�+:,+�i�1�,�i�'.�a.���?7�a+a�r3�'�'��w��a".
J�A���fi,�3��, D�wG��r�3��DP�G1d��FL6T��G��o�����ilk��
Gi�P�.w3�lU� �.�w�t1,�1�9P�.��S�+wtA�M�1,�w�W$t�.�w�w��
�r?I�lG��.yw,1,d'D�i?�1.���. �e�i��s��IRA�.G�i����S��+,Q��+�,�' f�wt��.�rl��.
�i r�� r�w#!Ds :w��rw ��r�r,Prl�'w��w$�fr���s��q�w����
. . (2) Cost of Project �an Appzap�iation. ��� the
contract price of ,� -a�- capital improvement �Q.��$
��,��,�,;;,�,,,,��,�y,� '.��� including architect and
engineer fees and,�,��,� �,�,� a contingency of
ten percent, is less the aanount appropriated to
the improvement in-a�- ���, capital improvement
budget Q��,����, the bud t director and director of
finance and management ervices shall, upon the
recrnrtnendation of the direct r of the department in
charge of the improvement, ansfer such excess to a
"restricted use`""account in beh lf of the department
concerned. Funds transferre to �''restricted use�'
accounts shall remain therein �,�,�p,�,,,��
��,,,�,,��,����,p�p�j,��,��,��;�,�,�, til all projects of
that department for which appropri tions were made in
the ���,� capital improvement budg ���#-�es�eet�$-
��-y�;��,� the excess appropriati n resulted are
campleted, and shall thereaf ter be redited to the
unallocated reserve account pravided in�, ���j,�t�,�„���,
herein �ee��-�-`�T unless expended r enctunbered
as provided herein.
. . (3) Cost of Project Greater than App�apciati . If the
cost of any capital improvement project ap oved by
the city council, including architect and ngineer
fees andrj,�,�����p�j,��� a contingency of ten rcent,
exceed� the a ount
appropriated �,�„�,� �-�in �} #�e-��„�ca ital
improvement budget ��,;,,��„a��,�, additional mo ey�s
necessary to fully finance the project may be
appropriated as follaws:
(a) If the excess cost is less than �9$9-
��������������Q���������
�»��,��4���.���?���bP�»S��?3l�a��T��b�3d��
Page 6 of 9
, . - . ' . . . _ , , . (�- �y_ �D7 �
�7/�5
,�,�,,,�c� and funds are available in
the department ' s �'restricted use'"'"
account to fund the excess cost, such
amount mav �-a�� be transferred by
LL.. .7i wLi. �.�
\
.\
�aa�'-�r �r-� �g °�,:�e€ t�e d��ee��� e€—�#e-
subject to the
written approval of the budget
director�
. 1n3�Or eLnd i � p�n _i�l On 3
�� LL.. 7.0 .. ..4r.r �F
(b) If the
�
� greater than
or � funds are ot available in the
department' s "Y e ricted use'` account,
an additional appro riation may be made
by the �y council, with the advice of
the CIB committee an recommendation of
the mayor , from t e '
�"restr icted use"�accoun �?ta� .b�daet
unallocated reserve a ount„(�, other
uncommitted ��,y available, or
by reallocation of pr ject funds .
,,
�
'�,
(c) I f �-� �^^^� r ° }'� �} the co5�� of a
capital improvement for whi h an
appropriation is made in
will be in excess of t e
appropriation,J� , and funds ar
available in the department '
�''restricted use"' account to �,��
�- the excess cost, a supplemental
appropriation within the anDro�riate
Page 7 of 9
. � _ � �_J �� (!� ���07�
. �7i��
^�-�� year ' s capital improvement
�\ budget may be made �;n. aceord;ncP w?t??
� �
E{�69��� ;�L, �.1,� �.a.. ..� at,... /�TD
..�..
G 6�1i��Ee-aR��3E-P E?69�tlEA�3�3-Afl-Ar-r!!r
�Ff,,@�(�•. r,-.......,-...; ��.; ..� �.,}u,,...; ,.,a
...L:
_�_r__�___"_
�,A..� �� ,� �4� p,
project in uaea in an annual capital improvement
budget adop ed by the �y,�y council shall stand as an
approved pro ect until completed or until abandoned
pursuant to re olution of the council. Any amounts
remaining in
' because of
abandoned projec s, -e� over-estimates of costs e�
s=m��a�it�:., or o erwise not required for �-project,�
shall be credited t a�- unallocated
reserve account whic may be used to finance &�:�.,��1
other capital improvements,�
� recommended by the m or with the advice of the CIB
committee and authorize by the city council pursuant
to the provisions of this hapter.
Sec. �'�,rl� 57 .10 . Ose of Fnnds f ro Succeeding Years' Capital
Improvement Budgets. If � capital improve nt project will require
more than one year to complete, or if the t tal amount of #�s-�Q�y
required for any such project cannot be m de available under one
annual capital improvement budget, the council may, by
resolution, indicate that �-���y from su ceeding years' capital
improvement budgets shall be used for the comple 'on of such project.
�.��nl� Tn�r�ner � 1-l�e n��+r+nil ni+n�.+�7er�. 'JYITYATYI��-a—
Sec. -���- 57 .11. Issuance of Bonds. The council may at
any time authorize the issuance of bonds, pursuant t law.,� �ane�-�'he
authorization of such bonds � � the purposes enu rated in the
ordinance or resolution authorizing the same shall c nstitute an
amendment to the �,� capital i budget appro riating the
amount of the bond issue to such purposes,;�
s�a�� ��eq�4��s1-�i-� o�otr.�..
Page 8 of 9
' lst ' y — d 7 ' , 2nd � . ��'(� � � T .�._.�
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SCHEIBEL f
WILSON (
I
MR. PRESIDENT TEDESCO I