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84-1727 N'H17E - CiTV CLERK PINK - FINANCE C I TY OF SA I NT PAU L Council /� CANARV - DEPARTMENT / �/.(� /�/y BLUE - MAVOR File NO. ��/ / v+ • �� oun ' Resolution Presente By a Referred To � Committee: Date �a �!'�� Out of Committee By Date RESOLVED, That the proper City officials are hereby authorized and directed to execute an agreement with the Department of Education, State of Minnesota, for the establishment of a tending library relationship with the Division of Libraries, City of Saint Paul , subject to the terms and conditions of said agreement, a copy of which is to be kept on file and of record in the Department of Finance and Management Services. COUNCILMEN Requested by Department of: COmmunity Sel'viCes Yeas �� Nays � Levine (❑ FBVOi Masanz �=`-==`•` ` scheibel _ __ Against BY `� � Tedesco Wilson So n r�-h flEC P y —�7 'np� Form A roved y (rn Ado ted b � Council: Date �_�2Q Certified Co nc e r BY By, � /App by Mavor: Date �� Approve by Mayor f ission to Council B �� , l � �,�' �, !�""�-�`�'' Pu��isHE� JArd �� 1985 �'�-�i�a� , , �. Co'mmun i�y S�rv i ces-l.i b ra r�DEPARTt,tENT Jerry Steenberg �ONTACT 292-6211 PHONE � �� ' November 20, 1984 DATE (Routing and Explanation Sheet) Assign Number for Routing Order (Clip All Locations for Mayoral Signature): ,�Department Director � City Attorney Director of Management/Mayor __ R �� .� � Finance and Management Services Director � ��`�,," `_ �, � P4 5 City Clerk OFr►c� F T�"{�`-"� �.}i.�,'Cr..roR BUdg@t D11^2Ct01" DEPAR 1�1EN7 (;,r I=r;v 1r.��,E AND MANAGE�;t�V r SE„y,�L� What Will be Achieved by Taking Action on the Attached Materials? (Purpose/Rationale): Continuation of the State of Minnesota' s interlibrary loan program p,rovided by the Saint Paul Public Library to outstate library systems. RECENED Financial , Budgetary and Personnel Irrq�acts Anticipated: NOV '� �i 1.984 Four FTE's - Covered in Special Funds Budget for 1984 and 1985 MAYOR'S OFFICE Funding Source and Fund Activity Number Charged or Credited: 33430 At ach n List and umber a 1 Attachments : n D � � �; ��-�L�c.. .�c/z-�-� �"'`—•� Agreement for fiscal, year 1 85 ti' L�-�y�� L � d,�- ��c.'`�o , /""sd`�`� ��=�' UEPARTMENT REVIEW . CITY ATTORNEY REVIEW X Yes No Council Resolution Required? Resolution Required? X Yes No �l Yes X No Insurance Required? Insurance Sufficient? Yes _ No NA Yes X No Insurance Attached? � Revision of October, 1982 (See Reverse Side for Instructions) �"'"�' • . . . �'�- /�7�7' AGREII�IENT ' This agreement is made and entered into by and between the Office of I.ibrary Development and Services, Department of Education, on behalf of the State of Minnesota, hereinafter referred to as LDS; and the St. Paul Public Library, an agency of the City of St. Paul, Minnesota, hereinafter referred to as the Library. Whereas, under Minn. Stat. 134.31 it is the policy of the state to support the provision of library service and the development of cooperative programs for the sharing of resources and services; and Whereas, LDS has determined that one prograia to implelnent the state�s policy is the provision of an interlibrary loan and ref erence . service to the regional public library sqstems of Minnesota; and Wliereas, the Library is capable of operating a program of inter- library loan and reference service; Now therefore, the parties hereto agree as followss I. The Library shallt . . � � A. Receive interlibrary loan and reference requests via . , canmunications media as may be agreed upoa bq the parties from the regional public library syste�as outside the counties of Anoka, Carver, Dakota, Hennepin, Remsey, Scott and Washington through co�amunications nodes designated bq L�• B. Lend items fram its collection in response to requests received hereunder and refer unfilled requests via aa established � routing systesn to other libraries deemed probable secondary sources including but not limited to other public libraries , participating in the Metropolitan Librarq Service Agency (MELSA)� acadpsaic libraries through Cooperating Libraries in Consortium (CLIC) and the Minnesota Interlibrary Telecofmaunications Exchange (MINITEX) at the University of Minnesota. ��i�a7 � C. Maintain a systera of reserving items to fill requests received hereunder in cases where said ite�ns are in use when a • request for said it�ns i�s received. D. Provide up to 25 pages of photocopies of library materials ' without charge in lieu of the loan of an item, such services to . � be provided consistent with provisions of Title 17, U.S. Code. E. Provide to LDS monthly reports of the amount of services provided hereunder including the services provided by secondary sources. �, F. Provide to LDS an annual report of expenditures incurred hereunder including• payments to secondary sources. G. Provide to LDS information concerniag problmns encountered, ' recasamendations for improved services and other reasonable and appropriate information as may be mutually agreed to regarding • the operation of the services provided hereunder. � H. FYom the amount established in Section II, D., reimburse secondarq sources, except MINITEX and CLIC, at the rate of �1.15 , per search and $3.00 per fill, provided that the secondary sources � � shall agree to maintain a system for placing requests on a waiting list when the requested materials are in use. II. The Office of Library Development and Services shalls A. Develop in consultation with the Library policies and procedures to implesnent the program of interlibrary loan and . reference service and provide a manual of said policies and . � . ��. procedures to the regional public library systems. B. Coordinate the interlibrary loan and reference service network resulting from this agreement and serve as a communication channel oa matters of policy between the Library and the regional , � public library systems receiving services hereunder. . . , ��-f 7a � � C. Provide to the Library a list of regional public library system cormnunication nodes eligible to submit interlibrary loan and reference requests. D. Reimburse the Library for services provided hereunder . during the state�s fiscal year ending June 30, 1985 in the amount of �163,500 which shall be paid to the Library in four installments provided that no such payment shall be made in advance of the period for which paid. III. All services provided by the I.�brary pursuant to this ' agreanent shall be performed to the satisfaction of LDS as determined in the sole discretion of its authorized agent, William G. Asp, Director of LDS, and in accord with all applicable � f ederal, state and local laws, ordinances, rules and regulations. The Library shall not receive payment f or work found by LDS to . be unsatisfactory or performed in violation of federal, state f and lxal law, ordinance, rule or regulation. IV. This agreement may be �ancelled by LDS or the Library at � any time, with or without cause, upon ninety (90) days written � • notice to the other party. In the event of such a cancellation, the Library shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. V. The Library shall neither assign nor transfer any rights or obligations under this agreement without the prior written consent � of the suthorized agent of LDS. VI. Any amendments to this agreesaent shall be in writing. In witness whereof, the parties have caused this agreement to be � duly executed intending to be bound thereby. APPROVED; , � • - �� -/�a 7 y ' STATE QF MINNESpTq DEPqRTMENT CITY OF ST. PAUI, . � EDUCqTION By; • DIVIgION OF LIBRARIES . �. � Diate; ' � � y . --�.._. �t e: �� i p d��/ � CITY OF ST. PAUL MAYOR Approved as to Form: By: BY' Date: Date: Assistant Clty Atto1-ney DEPARTMENT OF FINANCE AND MANAGEMENT SERVICES By; Date: DEPqRTMENT OF COMMUNITY SERVICES By; � Date: � - - .-__----- � � - � - . ---_ . ._____ __ ------=�z i��a � _ �. _ _.- 15. Resolution amending the 1984 budget by add:ing �15,000 to the� fina cing and� spending � plan for Government Responsiveness Proc�rvii. (Finance) _ � , � 1 Resolution authorizing an agreement with the State Dept. of Education for the es*arl:i.sh- ment of a lending library relationship with the City's Division of Libraries � � '` 1�,. Resolution amending the 1984 budget by �addin 7 5 82S to the financin�: and spenainc; . � plan for Fire Fighting Equipment. (Police) � , • � ].8. Resolution amending the 1984 budget by transferring �32, Q00 from General Govt. Accounts - Contingent Reserve Specif� - � to I'ublic Wor'{s - Traf�ic Operations and hiaintenance. (Public Works) �10� . � The following agenda items are end of tlie year budget amendments requiring action at th=s time. They are scheduled for the City Council agenda of December 18, 1984. 19. Resolution approving 1984-85 Maintenance Labor Agreements between I D #625 arycl the Plasterers Local �f20 and the Cement Masons Local #560. (Personnei �r 20. Resolution approving the 1985-1956 Agreement b��y of St. Paul and the St. Paul Supervisors Organization. (Personnel , � 21. Resolution approving the 1985-1986 Collective Bargaining Agreement betw the Ci y and the St. Paul Manual and Maintenance Supervisors Assn. (Personne � 22, Resolution approving the 1985-1986 Collect�ive Bargaini P � me t between the City and the St. Paul Police Pederation. (Personnel) ' �. , . 23. Resolution approving Memorandum of Agreement amending the 1984-1985 Agreement betweert the city and the Tri-Council I3are�ining .Unit renresenting Labore. s Loca? �!'.32, Truck Drivers Local 120, and Operata.ne rngineers Local 49. (Personnel) ' ��.r� 24. Resolution approving 1985-1986 Memor.andum of Understand� _� rtainit�g.�i:.4�,.the Confidential Supervisory Employees. (Personnel);�. ,�,.�,��f� r� �'��--�— �.. 25. Resolution amending the 1954 budget by adding $107,57�� to the Fin�.ncing and S en�,_na Plan for Cxecutive Administration Dept. - '.�ersonnel O�f�ce. (�ersor.ne� ��-� �` �'t� 2G. Resolution amending the 1984 budget by adc'.�ing �2, 950 to the financing and sper_dino `'��_�"' plan for Specia Proj ects-General Covt. - !:oy �dilkins Auditorium memorial gran*_. (Public Works) _ ,, .�f� �� The following item was acted upon as a non-agenda item: - ��"- Resolution creating a 1984 operating budget for expenses incured since .7uly for Honeywell building management system serving CH/CH, ADC, r�nneY and Main Librar ' ��,