84-1130 WHITE - CITV CIERK
PINK - FINANCE GITY OF SAINT PAITL Council /�
CANARV - DEPARTMENT X
BLUE - MAVOR File NO• " //��
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Council Resolution
Presented By
�ferred To �� L� Committee: Date �`3���
Out of Committee By Date
WHEREAS, The Mayor, pursuant to Section 10.07.4 of the City Charter, does recce�nend the
follawing transfers for the 1984 General F'un�c1 Budget:
TRANSF'ER FROM:
General Government Accounts
Contingent Reserve Specified
09061-537 Operating Transfer Out -13,000
Current Amended
Budget Changes Budget
TRANSFER T0:
F�ecutive Administration
Personnel Off ice
00157 Fmployee Training and Developnent
00157-254 Tuition 12,065 +13,000 25,065
00157- All Other Spending 132,681 0 132,681
144,746 +13,000 157,746
NET C�HANGE 0
NOW, THII2F�'ORE, BE IT RF�OLVED, That the City Council adopts these changes to the 1984 Budget.
Approved as to Funding: Approval Recco�rmended:
��(�P�__
Director of Finance �(� Budget D rec r
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COUNCILMEN Requested by Department of:
Yeas ����JVays �
7�(� �
Drew In Favor
Masanz
Nicosia
rscheitre� �__ A gai n s t BY
Tedesco
---1ANIcod.
Adopted by Council: Date AUG 2 3 198� Form Approv by City Att ey
Certified P ss d by ounei Sec ary BY
By
A►pprov by Mavor. Date � _ A 2 7 98�t Approved b ayor f 'ssion to Council
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PUBLiSHED SEP - 1 1984
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,N►�,a�r/Dcrcnnnnl DEPARTI�IENT;
°`'Ron J Guilfoile �ONTACT .
298-6861 PHONE ���� �� '
July 9, 1984 DATE
(Routing and Explanation Sheet)
Assign Nur�er for Routing Or�r (Clip All Locations for Ma�loral Signature): �
�� Department Di rector , Gleason JUL 13 1984
..2� City Attorney , McCloskey �G�.-����
Director of Managerpent/Mayor , Turchin JU�'� �r`���`
CITY ATTORNEY
;�Fi nance and Management Servi ces D�'i rector ,,,`k��s � � ��F;CC
� City Clerk `,���C}�' `
� Budget Director , Blees .yji� ; ,�" I'�' '
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i�hat Will be Achieved by iaking Acti`on;on the Atta�Med Materials? (Purpose/Rationale):
Funds wi11 be transferred from contingent reserv� to Training and Development for the
tuition reimbursement program. This will allow for use of other training funds for
training programs as opposed to using these funds for tuition reimbursement. The amount
will provide monies �or an estimated 67 employees taking courses and receiving reimburse-
ment for tuition upon satisfactory- canpletion.
Financial , Budgetary and Personnel Impa�cts AntiCipated:
Anticipate 87 additional employees wi11 receive reimbursement at an estimated $150 per
employee. Current training programs will not have to be reduced 6y 18% if this
transfer occurs.
Funding Source and Fund Activity Numb� Char^ged or Credited:
00157-254-000
Attachments (List and N wnber all Attacl�ments� :
1. Council Resolution
2. Gwilfoile to Blees memo
3. Tuition Reimburserr�nt Policy
DEPARTMENT REVIEW CITY ATTORNEY REVIEW
� Yes No Council Resolution Rpquired? Resolution Required? Yes No
Yes X No Insurance Required? . Insurance Sufficient? Yes No
Yes X No Insurance Attached?
Revision of October, 1982
(See Reverse Side for 'Instructions)
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CITY OF SAINT PAUL
INTERDEPARTMENTAL MEMORANDUM
To: Greg Blees
From: Ron J. Guilfoil
Date: June 28, 1984
Re: Tuition Reimbursement
For the past several years I have budgeted the same amount for tuition
reimbursement for City employees. This amount, $12,065.00, was exceeded
by approximately $3,000 in 1983 and the excess was paid through use of
other budgeted training funds.
My interpretation of the Council Resolution (attached) establishing the
tuition reimbursement program is that I must reimburse a11 employees who
meet the criteria established in the policy. No judgement is to be made
on my part using total dollars budgeted for this program as a reason to
accept or reject a request. In other words, I exercise minimal control
over total expenditures.
As our office has strongly encouraged use of the tuition reimbursement
program for professional development and job training, the number of
employees utilizing the program has increased. In fact, the increased
employee utilization has consumed almost all of the budgeted figure for
fiscal 1984 in the first five months ($11,000 of the $12,065) .
If I must reduce other training expenditures to allow for more tuition
reimbursement funds, it will result in an approximate reduction of 180
in our training programs. As I don't control the maximum expended for
tuition reimbursement, I don't feel I should jeopardize other training
programs by shifting their funds to tuition reimbursement. Also, my
initial budget request for 1984 reflected an increased need for funds
in tuition reimbursement.
For these reasons, I would like your thoughts on the possibility of
transferring funds from the contingent reserve into tuition reimburse-
ment to cover expenditures in excess of the allotted amount. I
estimate the total cost to be $25,000 or $13,000 over the budgeted
amount. If the transfer is an impossibility, I need to know now so I
can make the appropriate reductions in other training programs.
RJG/bc
Attachment
cc: Tom Gleason
<�,�':-y�. "
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Cit of Saint Pa�l - Trainin and Develo ment
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COMBINED REQUEST FOR COURSE APPROVAL AND TUITION REIMBURSEMENT
Date Social Security$� ,
Name(Laet) (First) (Middle)
Home Address Clty State Zipcode
Job Title epartment Name Division
Course Title(one course per form) Credits
I I
School Attending ourse Number Course Houn
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Starting Date Ending Date Tuttion Cost Speclal Fees
------------------------------------------—-------•
-------------------------------------—------------
State Objective For Taking Course: (Be specific�
Approvals:
Employee Signature date Supervisor Signeture date
Director of Department Signature date Clty Tralning Coordinator date
--------------------�_____________________________
_-------------------�___------___-----____--------
Fill out this portion upon course completion
Approvals:
Tuition Fee $
Special Fees $ Supervisor Signature date
Other Expenses $
Total Reimbursement $ Director of Department Sipneture dase
Employee Siynature date City Tralning Coordinator date
SEE REVERSE SIDE FOR COMPLETE INSTRUCTIONS
7 0/82
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Ci of Saint Pa� wti Tra�n�n and Develo men� :
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COMBINED REaUEST FOR CaUIRSE APPpOVAL AND TUITIOM REIMBURSEMENT
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Date Social Sea4�rity#
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Name(Lest) (Firat) (Middle)
Home Addresa ky State Ztpcods
Jo Title partment Na e Divition
Course Titie(one course per form) ' Credits
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School Attendinp ourae Numb Coune Hours
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Startfng Date Ending Date —� Tuition CoK Specisl Fees
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State Objective For Taking Course: (Be specific) '
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Approvais: i
Employee Signature data i Supervisor Signature date
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Dfrector of Departmant Signature . date I tty Trainin0 Coordinator date
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Fill out this portion upon course completion '
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Tuition Fee $ �
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SpeCiel Fees $ Supervisor Si9nature date
Other Expenses $ ' .��_ '
TOt81 R@IIT1bUfS2111@�t $ � Director of Department Sipnature dste -
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Employee Sipnature date CItY Tralning Coordinstor date
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SEE REVERSE S�bl�FOR COMP�ET�INSTRUCTIONS
70/82 I I
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rm �° 365 City Hall
,s,. 15 West Kellogg Blvd.
Saint Paul, Minnesota 55102
GEORGE LATIMER (612) 298-4376
MAYOR
TUITION REIMBURSEMENT POLICY
To any certified full-time classified or full-time unclassified employee of the City of Saint Paul,excluding
temporary, emergency, provisional, and those listed as "Special Employments", who, in order to improve
his work performance, takes courses which have a direct relationship to his work br will enable him to fol-
low a career ladder plan to positions attainable in the City jab structure, upon submission of evidence of
successful completion of the course or continued successful performance in course work with no fixed ter-
mination date, a refund in the amount of the cost for tuition, laboratory fees,and csther obligatory cour�se
fees, but excluding the cost of books. If the employee receives tuition reimbursement from another public
source, or is subsidized by another public source due to his status as a student, he is not eligible for this
reimbursement from the City of Saint Paul.
An employee desiring to take advantage of this training program must have the course work approved,
previous to enrollment, by his department head and the City Training Coordinator. Factors upon which
an employee's eligibility depends include the past work record of the employee, relevancy of the course
work to the employee's position,and the status of the educational institution. If the employee's request for
reimbursement is denied for any reason,he has the right to appeal to the Civil Service Commission.
Tuition payments shall be limited to $250.00 for course work completed during any one calendar year for '
any one employee. Employees who obtain such refunds shall be required to pay back the amount of re-
imbursement if the employee leaves his employment with the City within one year after the completion of
a course. The employee, however, shall not be required to pay back the City's reimbursement if the em-
ployee's new job is with a governmental unit.
This policy will take effect for course work stated after January 1, 1976.
INSTRUCTIONS
.
Course Approval: Tuition Reimbursement:
Prior ta taking an educational couse: Upon completion of course:
1. Complete Course Approval Section for each course 1. Complete Tuition Reimbursement Section.
and sign form. 2. Attach receipt for tuition.
2. Obtain your supervisor's signature. 3. Attach proof of satisfactory completion (letter grade,
3. Obtain Director of Department signature. certificate►.
4. Send all four copies to Training and Development. 4. Obtain your supervisor's signature.
5. If rejected,an explanation will be sent to you. 5. Obtain Director of Department signature.
6. If approved,three parts will be returned to you. 6. Retain pink copy for your records.
Keep All Three. 7. Send yellow and blue copy to Training and Development.
8. Upon approval, tuition reimbursement will be paid within
30 days.
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" ` " -� �� D cJ t e . August 16, 1984
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COMI1li (TTEE � E PORT
TO = Sq�n� Pau t Cit� Cou�ci t .
�R O I� = C O�j���`f'Q Q O h FINANCE, MANAGEMENT F, PERSONNEL
� � ' C�A 1 R � James Scheibe� ' � � :
1. Approval of minutes from meeting held July 26, I984. "
2. Resolu[ion amending the 1984 CIB budget and transferring $13,000 fmm Co in nt -
Reserve - SpeciEied to Executive Administ•ration - Personnel Off3ce �
, � 3. Resolution approving $240,OOU Federal National Mortgage Ilssociation securities �
as collateral to protect de ublic funds of the City of St. Paul vith '
• • . Capital Bank. (Finance) . .
• 4. Resolutfon approving securities as listed as collateral to protect deposits
public funds of the City of Saint Paul with�Gu�r�n�� ° ` ,. (pinance) ` - �
�s .' :c.,�_�,;
oW..�������� � � sylwdnyq :• � '
, � 5. Resolution approving an agreement with the Count� of Washington whereby [he City
�+ill provide tuberculosis testing and subsequent reimbursement. - (Community Service
- �.__
6. Resolution accepting the financial pledge of the FYiends of the Lihrary and . •
. expressing appreciation and thanks for the generous commi�nt by same to improve
the City's library system. (Communi[y Services
7. Resolution approving an agraement with the University of Pfinnesota whereb t6e Ci[t� . �
�will receive the servicea of Dr. I.eon Satran, M.D. (Community Servfces)
F-`�'t�� .
8. Resolution approving additions to'the 1984 budget and appropriating $21;425 to the
Financing and to the Spending Plans of PED 0 erations Fund-Hational Endocriaent for
the Arts-New Works Design Charretee. (PED) :�
9. Resolution approving acceptance of a $SO,ODO grant from he Natfonal Endowment
for the Arts to sp4nsor a natio�al design compe[ition for the World Trade Center
Plaza (Block 22) (PED) �.�
•+r�c-:�, .
, 10. Resolution approving.acceptance of a $21,425 grant from [he tlational Endoc.�ment for
the Arts to sponsor the Nev 4lorks/St. Paul des�gn competition as part of che NPP- 9�;,
supported zenovation of the warehouse at 255 Kellogg in[o artist studio/housing. (p�,p) `�``�
11. Resolu[ion approving additions to the 1984 budget and appropriating $I0,9S7 to the
• Financing and to the Spending Plans of YED 0 erations Fund-Economics oF Amenity=
Fee to Partners for Livable Places. (PED) +t '
�.
12. Resolu[ion approv3ng additions to the 1984 budge� and.appropriating $90,000 to j
the Financing and [o the Spending Plans of Lake OverElows-SeWer Rental. (Publfc i,*orks)
'�
13. Reeolutian amending the 1984 CIB budgat and transferring $64 000 f�ro�m activf[ies
.' as lisced to Public i7orks Con[ingency-MSA. (Public tJork
14. Resolution approving additions to the 1984 budget and approptlatin TJ
the Fi�ancing and e Spending Plans of Traffic, SigRal 6 Ligl�tsng2�intenance.
(Public Works)
15, Resolution approving establishment of a Ci[izens' Commission to reviev the public •
. flnancing practtces used by the St. Paul 11RA and the S[, paul Yort Authori[y AND
setting forch its membership and mandate .(incluJes indus�rial development bo�d,
tax increment financing, general obligatio bo mmuni ve.topmenc IIloc�: Cra�t
and Capital Improvement budget practices).
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